RES 2015-0998 - Agmt with EA Engineering Service & Technology Inc for CSO green infrastructure projects design OMAHA'i'b'
�y`�e n/ R°s� R{ r li E tA P
r Public Works Department
., Omaha/Douglas Civic Center
Kt 4 August 11, 2015 q .JUL ( ; 0 1819 I�arnam Street,Suite 601
�fTg^ L�� L Omaha,Nebraska 68183 0601
_�-4� (402)444-5220
b FEBR``'� Fax(402)444-5248
City of Omaha S Robert G. Stubbe, P.E.
Jean Stothert,Mayor �'_�, I _ �., r R Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving a Professional Services Agreement with EA
Engineering Science and Technology, Inc., PBC, to provide professional engineering services for
the CSO Green Infrastructure Projects Design, known as Project OPW 52776, 52777, and 52778.
Approval of the attached resolution allows EA Engineering Science and Technology, Inc., PBC
to proceed with the work, as outlined in Exhibit B of the attached Agreement. This work
includes field investigations, preliminary design, final design and bid-phase services.
EA Engineering Science and Technology, Inc., PBC has agreed to perform these services for a
fee not to exceed $1,429,063.00, which is detailed in Exhibit C of the attached Agreement and is
payable from the Sewer Revenue Improvement Fund 21124, CSO Control Implementation
Organization 116918; Sewer Revenue Bonds will be issued to finance this project.
EA Engineering Science and Technology, Inc., PBC has filed the required Contract Compliance
Report, Form CC-1, and has submitted a responsive Economic Inclusion Plan, detailed in Exhibit
D, as determined by the Human Rights and Relations Department.
The Public Works Department requests your consideration and approval of the attached
Resolution and Agreement.
Respectfully submitted, Referred to City Council for Consideration:
7-/ -' — )
S 16,-----, 7/2- ZII `�R ert G. Stubbe, P.E. Date Mayor's Office ate
Public Works Director
Approved as to Funding: Approved:
CT
il-__ A---, 1 ei
izer
Stephe B. Curtiss ate Spe cer K. a Date
Finance Director Human Rights and Relati ns Director
1022hra
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, professional engineering services are needed for field.investigation,
preliminary through final design and bid phase services on OPW 52776, 52777, and`52778,
being the CSO Green Infrastructure Projects Design; and, ,
WHEREAS, EA Engineering Science and Technology, Inc., PBC, was selected by the
engineers and architects selection process and has agreed to perform the services listed in the
attached agreement, which by this reference is made a part hereof, for a fee not to exceed
$1,429,063.00; and,
WHEREAS, the fee for these engineering services will be paid from the Sewer Revenue
Improvement Fund 21124, CSO Control Implementation Organization 116918; Sewer Revenue
Bonds will be issued to finance this project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the Professional Services Agreement with EA
Engineering Science and Technology, Inc., PBC, for field investigation, preliminary through
final design and bid phase services on OPW 52776, 52777, and 52778, being the CSO Green
Infrastructure Projects Design, is hereby approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay EA Engineering Science and
Technology, Inc., PBC, $1,429,063.00 for these professional engineering services from the
Sewer Revenue Improvement Fund 21124, CSO Control Implementation Organization 116918;
Sewer Revenue Bonds will be issued to finance this project.
1021hra APPROVED AS TO FORM:
,W7
TY ATTORNEY DATE
By & J. 4
044
Councilmember
Adopted,6dIG
-0
Ci Clerk P��3
/15.
Approve ���
Mayor
PROFESSIONAL SERVICES AGREEMENT
This AGREEMENT is hereby made and entered into this 1st day of July, 2015, by and
between the City of Omaha, a municipal corporation located in Douglas County, Nebraska
(hereinafter referred to as the "CITY"), and EA Engineering Science and Technology, Inc.,
PBC, (hereinafter referred to as the "ENGINEER"), on the terms, conditions and provisions
as set forth herein below.
I. PROJECT NAME AND DESCRIPTION
OPW's 52776, 52777, 52778 — CSO Green Infrastructure Projects Design
(hereinafter referred to as the "PROJECT":
Preliminary design shall mean the development of the project(s) to the 30 percent design
completion including a Basis of Design Report and 30% design drawings.
Final design shall mean the development of the project(s) for bidding including plans,
specifications, contract documents and a Final Design Report.
Bid Phase Services shall mean assistance during the bidding phase(s) including
attendance at the pre-bid meeting(s), plan and specification clarifications, preparation of
addenda, and bid evaluation assistance.
Services beyond the Bid phase, including services during construction may be added by
future amendment, as determined by the CITY.
II. DUTIES OF ENGINEER
A. ENGINEER is obligated to comply with applicable standards of professional care
in the performance of the services. ENGINEER agrees to perform professional
services, as set out and more fully described in the Proposal attached hereto, for
the CITY, relative to the above-referenced PROJECT, as detailed in Exhibit "B"
attached hereto. Such services shall be started within 5 calendar days after
receipt of a purchase order or notice to proceed from the CITY.
B. ENGINEER designates Jon Trombino whose business address and phone number
are 221 Sun Valley Blvd. Ste. D, Lincoln, NE 68528, (402)-476-3766 as its
project manager and contact person for this PROJECT. A personnel change of the
project manager for the PROJECT is subject to written approval of the CITY.
ENGINEER shall not maintain a project manager that is not acceptable to the
CITY.
C. ENGINEER agrees to maintain records and accounts, including personnel,
financial and property records, sufficient to identify and account for costs
pertaining to the PROJECT and certain other records as may be required by the
CITY to assure a proper accounting for all PROJECT funds. These records shall
be made available to the CITY for audit purposes and shall be retained for a period
of five (5) years after the expiration of this AGREEMENT.
D. ENGINEER agrees to prepare a schedule of compensation, detailing hourly rates
for all compensated providers, employees, and subcontractors.
E. ENGINEER agrees to complete, within 390 calendar days of receipt of a
purchase order or notice to proceed from the CITY, the necessary services listed as
Exhibit B. The CITY recognizes that completion of the design work listed in
Exhibit B within this deadline is contingent upon timely response from utilities
and CITY or their authorized representatives.
F. ENGINEER agrees to have a current Contract Compliance form (CC-1) on file
with the CITY's Human Rights and Relations Department prior to award of the
AGREEMENT. (PLEASE NOTE THIS REQUIREMENT)
G. ENGINEER shall be responsible to the CITY for services they provide and the
services of their subcontractors. ENGINEER shall not be responsible for the acts
or omissions of other parties engaged by the CITY nor for such other parties
construction means, methods, techniques, sequences, or procedures, or their health
and safety precautions and programs.
III. DUTIES OF CITY
A. CITY designates Ned Tramp whose phone number is (402) 444-4966 and whose
business address is Omaha Public Works Dept., Omaha/Douglas Civic Center,
1819 Farnam St., Omaha NE 68183 as its contact person and CITY Project
Manager for this PROJECT, who shall provide a notice to proceed and such other
written authorizations as are necessary to commence and proceed with the
PROJECT and various aspects of it.
B. CITY agrees to provide access to the PROJECT site; copies of available drawings
and reports; and copies of previous sewer investigation data including but not
limited to CCTV tapes, reports, and photographs.
C. CITY agrees to provide timely review of deliverables and timely responses to
written and oral requests.
IV. COMPENSATION AND PAYMENT
A. The services as specified in the Scope of Service shall be performed by
ENGINEER, and shall be paid for by the CITY, on an hourly basis, but the total
cost of services and reimbursable expenses shall not in any event exceed
$1,429,063.00 (absent written explicit authorization from the CITY). A
detailed breakdown of costs by services is included in Exhibit "C" attached
hereto.
B. Reimbursable expenses shall be billed to the CITY by the ENGINEER.
C. INCREASE OF FEES
The parties hereto acknowledge that, as of the date of the execution of the
AGREEMENT, Section 10-142 of the Omaha Municipal Code provides as
follows:
"Any amendment to contracts or purchases which taken alone increase the
original fee as awarded (a) by ten percent, if the original fee is one hundred
fifty thousand dollars ($150,000) or more, or (b) by seventy-five thousand
2
dollars ($75,000) or more, shall be approved by the City Council in advance of
the acceptance of any purchase in excess of such limits. However, neither
contract nor purchase amendments will be split to avoid advance approval of
the City Council.
The originally approved scope and primary features of a contract or purchase
will not be significantly revised as a result of amendments not approved in
advance by the city council. The provisions of this section will be quoted in all
future city contracts. Nothing in this section is intended to alter the authority
of the mayor under section 5.16 of the Charter to approve immediate
purchases."
V. OWNERSHIP OF INSTRUMENTS OF SERVICE
The CITY acknowledges the ENGINEER's construction documents, including electronic
files, as instruments of professional service. Nevertheless, upon completion of the
services and payment in full of monies due to the ENGINEER, the final construction
documents prepared under this AGREEMENT shall become the property of the CITY.
The CITY shall not reuse at another site or make any modification to the construction
documents without the prior written authorization of the ENGINEER. The CITY agrees,
to the fullest extent permitted by law, to indemnify and hold harmless the ENGINEER,
its officers, directors, employees and subconsultants (collectively, ENGINEER) against
any damages, liabilities or costs, including reasonable attorneys' fees and defense costs,
arising from or in any way connected with the unauthorized reuse or modification of the
construction documents by the CITY, regardless of whether such reuse or modification is
for use at the PROJECT site or another site.
VI. ADDITIONAL SERVICES
ENGINEER agrees to provide additional services, if requested by the CITY, for the
completion of the PROJECT. The scope, schedule, and cost of the additional services
shall be mutually agreed upon by the CITY and the ENGINEER. ENGINEER shall not
proceed without prior written consent of the CITY.
VII. INSURANCE REQUIREMENTS
ENGINEER shall can-y professional liability insurance in the minimum amount of five
hundred thousand dollars ($500,000.00) and shall carry workers' compensation insurance
in accordance with the statutory requirements of the State of Nebraska.
VIII. INDEMNIFICATION
The ENGINEER agrees, to the fullest extent permitted by law, to indemnify, defend and
hold harmless the CITY, its officers, directors and employees (collectively, CITY)
against all damages, liabilities or costs, including reasonable attorneys' fees and defense
costs, to the extent caused by the ENGINEER's negligent performance of professional
services under this AGREEMENT and that of its subconsultants or anyone for whom the
ENGINEER is legally liable. The CITY agrees, to the fullest extent permitted by law, to
indemnify and hold harmless the ENGINEER, its officers, directors, employees and
subconsultants (collectively, ENGINEER) against all damages, liabilities or costs,
including reasonable attorneys' fees and defense costs in connection with the PROJECT,
to the extent caused by the CITY's negligent acts or the negligent acts of anyone for
whom the CITY is legally liable. Neither the CITY nor the ENGINEER shall be
3
obligated to indemnify the other party in any manner whatsoever for the other party's
own negligence. Neither party shall be liable to the other for consequential damages,
including, without limitations, loss of use or loss of profits, incurred by one another or
their subsidiaries or successors.
IX. TERMINATION OF AGREEMENT
This AGREEMENT may be teiuiinated by the CITY upon written notice to the
ENGINEER of such termination and specifying the effective date at least seven (7) days
prior to the effective date of such termination. In the event of termination, the
ENGINEER shall be entitled to just and equitable payment for services rendered to the
date of termination, and all finished or unfinished documents, data surveys, studies,
drawings, maps, models, reports or photographs shall become, at the CITY's option, its
property.
X. GENERAL CONDITIONS
A. Non-discrimination. ENGINEER shall not, in the performance of this
AGREEMENT, discriminate or permit discrimination in violation of federal or
state laws or local ordinances because of race, color, sex, age, or disability as
recognized under 42 USCS 12101 et seq. and Omaha Municipal Code section 13-
89, political or religious opinions, affiliations or national origin.
B. Captions. Captions used in this AGREEMENT are for convenience and are not
used in the construction of this AGREEMENT.
C. Applicable Laws. Parties to this AGREEMENT shall conform to all existing and
applicable city ordinances, resolutions, state laws, federal laws, and existing and
applicable rules and regulations. State of Nebraska law will govern the terms and
the performance under this AGREEMENT.
D. Interest of the City. Pursuant to Part I Charter, Article VIII, Section 8.05 of the
Home Rule Charter:
"No elected official or any officer or employee of the city shall have a financial
interest, direct or indirect, in any city contract. Any willful violation of this section
shall constitute malfeasance and shall be punishable by forfeiture of office or
position. Any violation of this section with the knowledge of the person or
corporation contracting with the city shall render the contract voidable by the
Mayor or Council."
E. Interest of the ENGINEER. The ENGINEER covenants that it presently has no
interest and shall not acquire any interest, direct or indirect, which would conflict
with the performance of services required to be performed under this
AGREEMENT; it further covenants that in the performance of this
AGREEMENT, no person having any such interest shall be employed.
F. Merger. This AGREEMENT shall not be merged into any other oral or written
agreement, lease or deed of any type. This is the complete and full agreement of
the parties.
4
G. Modification. This AGREEMENT contains the entire AGREEMENT of the
parties. No representations were made or relied upon by either party other than
those that are expressly set forth herein. No agent, employee or other
representative of either party is empowered to alter any of the terms hereof unless
done in writing and signed by an authorized officer of the respective parties.
H. Assignment. The ENGINEER may not assign its rights under this AGREEMENT
without the express prior written consent of the CITY.
I. Compliance. All provisions of this AGREEMENT and the attached documents
shall be complied with as written, and no substitution or change shall be made
except upon written direction from authorized representative.
J. LB 403 Contract Provisions. - NEW EMPLOYEE WORK ELIGIBILITY
STATUS - The ENGINEER is required and hereby agrees to use a federal
immigration verification system to determine the work eligibility status of new
employees physically performing services within the State of Nebraska. A federal
immigration verification system means the electronic verification of the work
authorization program authorized by the Illegal Immigration Reform and
Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-Verify
Program, or an equivalent federal program designated by the United States
Department of Homeland Security or other federal agency authorized to verify the
work eligibility status of a newly hired employee.
If the ENGINEER is an individual or sole proprietorship, the following applies: 1.
The ENGINEER must complete the United States Citizenship Attestation Form,
available on the Department of Administrative Services website at
www.das.state.ne.us 2. If the ENGINEER indicates on such attestation form that
he or she is a qualified alien, the ENGINEER agrees to provide the US Citizenship
and Immigration Services documentation required to verify the ENGINEER'S
lawful presence in the United States using the Systematic Alien Verification for
Entitlements (SAVE) Program. 3. The ENGINEER understands and agrees that
lawful presence in the United States is required and the ENGINEER may be
disqualified or the contract terminated if such lawful presence cannot be verified
as required by Neb. Rev. Stat. §4-108.
K. Equal Employment Opportunity Clause. Annexed and made a part hereof by
reference are the equal employment provisions of this contract. All reference to
"Contractor" shall mean 'ENGINEER". Refusal by the ENGINEER to comply
with any portion of this program as therein stated and described will subject the
offending party to any or all of the following penalties:
(1) Withholding of all future payments under the involved contracts to the
ENGINEER in violation until it is determined that the ENGINEER is in
compliance with the provisions of the contract;
(2) Refusal of all future bids for any contracts with the ENGINEER or any of its
departments or divisions until such time as the ENGINEER demonstrates
that they have established and shall early out the policies of the program as
herein outlined.
Contract Compliance Ordinance No. 35344, Section 10-192
5
Equal Employment Opportunity Clause
During the performance of this contract, the Contractor agrees as follows:
1) The Contractor shall not discriminate against any employee or applicant
for employment because of race, religion, color, sex, age, sexual
orientation, gender identity, national origin, or disability as defined by the
Americans With Disabilities Act of 1990 and Omaha Municipal Code 10-
192 and 13-89. The Contractor shall ensure that applicants are employed
and that employees are treated during employment without regard to their
race, religion, color, sex, age, sexual orientation, gender identity, disability
or national origin. The Contractor shall take all actions necessary to
comply with the Americans With Disabilities Act of 1990 and Omaha
Municipal Code including, but not limited to, reasonable accommodation.
As used herein, the word "treated" shall mean and include, without
limitation, the following: Recruited, whether advertising or by other
means; compensated; selected for training, including apprenticeship;
promoted; upgraded; demoted; downgraded; transferred; laid off; and
terminated. The Contractor agrees to and shall post in conspicuous places,
available to employees and applicants for employment, notices to be
provided by the contracting officers setting forth the provisions of this
nondiscrimination clause.
2) The Contractor shall, in all solicitations or advertisements for employees
placed by or on behalf of the Contractor; state that all qualified applicants
will receive consideration for employment without regard to race, religion,
color, sex, age, sexual orientation, gender identity, disability or national
origin.
3) The Contractor shall send to each labor union or representative of workers
with which he has a collective bargaining agreement or other contract or
understanding a notice advising the labor union or worker's representative
of the Contractor's commitments under the equal employment opportunity
clause of the City of Omaha, Nebraska, and shall post copies of the notice
in conspicuous places available to employees and applicants for
employment.
4) The Contractor shall furnish to the contract compliance officer all federal
forms containing the information and reports required by the federal
government for federal contracts under federal rules and regulations, and
including the information required by Omaha Municipal Code sections 10-
192 to 10-194, inclusive, and shall permit reasonable access to his records.
Records accessible to the contract compliance officer shall be those which
are related to paragraphs (1) through (7) of this subsection and only after
reasonable notice is given the Contractor. The purpose of this provision is
to provide for investigation to ascertain compliance with the program
provided for herein.
5) The Contractor shall take such actions with respect to any subcontractor as
the City may direct as a means of enforcing the provisions of paragraphs
(1) through (7) herein, including penalties and sanctions for
6
noncompliance; however, in the event the Contractor becomes involved in
or is threatened with litigation as the result of such directions by the City,
the City will enter into such litigation as is necessary to protect the interests
of the City and to effectuate these provisions (of this division); and in the
case of contracts receiving federal assistance, the Contractor or the City
may request the United States to enter into such litigation to protect the
interests of the United States.
6) The Contractor shall file and shall cause his subcontractors, if any to file
compliance reports with the Contractor in the same form and to the same
extent as required by the federal government for federal contracts under
federal rules and regulations. Such compliance reports shall be filed with
the contract compliance officer. Compliance reports filed at such times as
directed shall contain information as to the employment practices, policies,
programs and statistics of the Contractor and its subcontractors.
7) The Contractor shall include the provisions of paragraphs (1) through (7)
of this section, "Equal Employment Opportunity Clause," and Section 10-
193 in every subcontract or purchase order so that such provisions will be
binding upon each subcontractor or vendor.
L. Opinions of Probable Construction Cost. ENGINEER'S opinions of probable
construction cost, as applicable to the services provided for herein, are to be made
on the basis of ENGINEER'S experience and qualifications and represent
ENGINEER'S best judgment as an experienced and qualified professional
engineer generally familiar with the construction industry. However, since
ENGINEER has no control over the cost of labor, materials, equipment, or
services furnished by others, or over the contractor's methods of determining
prices, or over competitive bidding or market conditions, or when the PROJECT
will be constructed, ENGINEER cannot and does not guarantee that proposals,
bids, or actual construction cost will not vary from opinions of probable
construction cost prepared by ENGINEER.
M. Force Majeure. ENGINEER shall perform the requirements of this
AGREEMENT within the time limits set forth herein unless the performance is
prevented or delayed by events which constitute a force majeure. A force majeure
event is defined as any event arising from causes not reasonably foreseeable and
beyond the control of the ENGINEER which could not be overcome by due
diligence and which delays or prevents performance as required by this
AGREEMENT. Force majeure events do not include unanticipated or increased
costs of performance, changed economic or financial conditions, or failure of a
contractor to perform or failure of a supplier to deliver unless such failure is, itself,
the result of force majeure. ENGINEER'S scheduled completion date may be
adjusted to account for any force majeure delay only if the CITY agrees it is a
force majeure AND agrees with the schedule adjustments, which may not
necessarily be a one-to-one tradeoff, AND only if ENGINEER has provided the
following supporting information in a timely manner:
7
1) Notification to the CITY as soon as it is found that a schedule item will be
missed or delayed;
2) Estimate of the anticipated length of delay, including any demobilization
or remobilization of contractors, subcontractors, or equipment;
3) Description of the cause of the delay;
4) Description of the measures taken or to be taken to minimize the delay and
the time frame for the implementation of these measures;
5) A revised schedule.
N. Small and/or Emerging Small Business Participation. ENGINEER is obligated
to comply with the policy of the City of Omaha that Small and Emerging Small
Businesses shall have the maximum practicable opportunity to participate in City
of Omaha projects, as provided in Exhibit A. All reference to "Contractor" in
Exhibit A shall mean "ENGINEER".
EXECUTED this ( day of J V l , 2015.
EA,_Engineering, Science, and Technology, Inc., PBC (ENGINEER)
By 4
ATTEST Lincoln Branch Manager
EXECUTED this ! day of 015.
ATTEST CITY OF OMAHA, A Municipal Corporation
By -1
City Clerk Mayor
APPROVED AS TO FORM:
77//17/1
Deputy City Attorney
Revised: 4/2012
8
EXHIBIT "A"
UTILIZATION OF SMALL AND EMERGING SMALL BUSINESSES
It is the policy of the City of Omaha that Small and Emerging Small Businesses shall have the
maximum practicable opportunity to participate in City of Omaha projects. With regard to this
AGREEMENT, the following Certified Professional Service Provider(s) have been identified
and contracted with to perform the identified project tasks:
Scope of work or Projected
project tasks to be commencement and
performed completion date of
Name of small or work Agreed price with
emerging small Address SB/ESB Percentage
business g ( )
Landscape
111 N. 13th Street Architecture, public
Viero outreach, project July 2015 to
Suite 116 aesthetics, $104,540 7%
Coordination with August 2015
Omaha, NE City of Omaha
Parks
R.W. 6225 N 89th Circle Surveying and July 2015 to
Engineering & Assistance with August 2015 $50,880 4%
Surveying, Inc. Omaha, NE 68134 Easements g
Totals $155,420 11
CERTIFICATION
The undersigned certifies that he/she is legally authorized by the ENGINEER to make the statements and representations
regarding small and/or emerging small business participation and that said statements and representations are true and correct
to the best of his/her knowledge and belief. The undersigned will enter into formal agreement(s) with the identified small
and/or emerging small business(es) (which are otherwise deemed by the City of Omaha to be technically responsible to
perform the work) listed at the price(s) set forth in this Exhibit conditioned upon execution of a AGREEMENT by the
undersigned with the City of Omaha. The ENGINEER agrees that if any of the representation made regarding utilization of
small and/or emerging small business by the ENGINEER knowing them to be false,or if there is a failure by the ENGINEER
to implement the stated agreements,intentions,objectives,goals,and comments set forth herein without prior approval of the
Public Works Director, such action shall constitute a material breach of the AGREEMENT,entitling the City of Omaha to
terminate the AGREEMENT for default. The right to so terminate shall be in addition to,and not in lieu of,any other rights
or remedies the City of Omaha may have for other defaults under the AGREEMENT, under City of Omaha's Contract
Compliance Ordinance or otherwise. Additionally, the ENGINEER will be subject to the terms of any future Professional
service awards.
Signature
Title Z.--lM 4r/ 13 fe. 44 4.tJb / Date of Signing
Finn or Corporate Name EA Engineering,Science,and Technology,Inc.,PBC
Address 221 Sun Valley Blvd. Ste D.Lincoln,NE 68528 Telephone Number 402-476-3766
9
EXHIBIT "B"
SCOPE OF SERVICES
OPWs 52776, 52777, 52778
CSO GREEN INFRASTRUCTURE PRELIMINARY PROJECT DESIGN
ENGINEER shall provide preliminary engineering design, final engineering design and
bidding assistance to the CITY as outlined in the task descriptions described herein.
Preliminary design shall be based on the recently completed 10% Study phase documents,
as approved by the CITY, along with all field investigations results and utility coordination
information.
An additional amendment may be prepared if Services During Construction, construction
inspection and administration services are needed, as determined by the CITY.
ENGINEER shall perform the preliminary and final engineering design services in
accordance with CITY and CSO Program Plans, Protocols, Procedures, Standards, and
Guidance Documents. These documents can be found on the CSO Web Portal in the
following location:
http://www.omahacsopt.com/projects/Shared%20Documents/Forms/Document%20Group.aspx
The following documents are hereby included in this Scope of Services by reference:
Document Name Document Date
PLANS
Combined Sewer Overflow Control Program Quality 05/15/2012
Management Plan
Risk Management Plan 04/1 2/20 10Rev0
Environmental Plan Updated May 2013
Construction Management Plan 06/25/2012
Program-Wide Materials Management Plan for Soil and
Groundwater 04/06/2012
PROTOCOLS
Construction Management Protocol Updated 04/18/2013
Sewer Separation Protocol Rev. 0.01 Updated 07/30/2010
PROCEDURES
_....................................._.....__......................................................_...._.......... ...... .........._..................._..._...................._....i
City of Omaha Manhole and Lamping Inspection Procedure 1Updated
pdated 03/12/2012
Revision 3
i I
10
1 City of Omaha Pipeline Inspection Procedure Using Closed 1
Updated 03/12/2012
Circuit Television Revision 4
Public Infonnation Procedure for CSO and RNC Projects Updated 04/11/2014
ROW Management and Property Acquisition Procedure for
Updated 09/16/2010
(Non-Federal)Projects
City of Omaha Smoke and Dye Testing Procedure
Updated 03/12/2012
(Revision 3)
Community Enhancement Procedure 04/30/2013
Utility Coordination Procedure Updated 02/28/2013
PMT Work Change Acknowledgement 05/10/2012
Procedure for Electronic Advertisement for Projects in the
03/04/2014
CSO/RNC Program
STANDARDS
Omaha CSO Program CAD Standards with Update 03/15/2010
04/26/2010 With 04/26/2010 Update
InfoWorks Modeling Standard Updated 06/24/2010
Interim Flow Monitoring Standard,Rev. 0 12/30/2011
•
Public Works Department Design Division Surveying
03/04/2011
Proposals Guidelines for Preparation and Presentation
GUIDANCE DOCUMENTS
Sewer Separation Deliverable Expectations Guidance
04/30/2012
Documents
Geotechnical Guidance Document 04/10/2014
Sewer Separation Cost Estimate Template Guidance Updated 06/04/2010
Omaha Green Solutions Site Suitability Assessment and
12/21/2009
BMP Selection Process Guidance Document
Private Property Investigation Guidance Updated 07/12/2010
Sanitary Sewer Design Basis and Methodology Guidance Updated 06/27/2010
.............._
Storm Sewer Design Basis and Methodology Guidance Updated 06/27/2010
___..............
Sustainability Guidance Updated 01/04/2011
Urban Design Review Board Guidance Document for
Sewer Improvement Projects July 17,2013
Liquidated Damages Guidance 02/04/2013
.•
USACE Omaha District Levee Channel Review Submittal
12/
Guidance 12/2006
11
Small &Emerging Small Business SEB Guidance 09/13/2011
CSO Project Communication: PMT and Project Teams
Updated 01/04/2013
Technical Memorandum
Notes:
1. Any documents listed above may be updated during the duration of the
project. In the event that a change is made to a document that affects the
scope of work included herein, a contract change may be required.
2. City of Omaha Standard Specifications and Plates shall be used, where
applicable, unless special conditions require modification. Modifications are
to be approved by the CITY.
TASK 1 -- PROJECT MANAGEMENT
Objective: Provide for the overall project management and administration, project
coordination, public involvement and neighborhood coordination throughout
the duration of the PROJECT.
Deliverables: Quality Control Plan; Project Health and Safety Plan; Project Execution Plan;
monthly invoices; monthly progress reports; monthly schedule updates;
progress meeting and other meeting minutes.
Scope:
1.1. Project Management and Administration. ENGINEER to provide project
management and administrative activities including:
1.1.1. Project Management and Administration. ENGINEER shall monitor
progress and schedule and facilitate coordination of the PROJECT design
elements; Prepare monthly invoicing with estimated percentage of work
complete by contract task; prepare monthly progress reports; scope, schedule,
and budget tracking; provide staffing management and contract
administration; maintain communication with PMT; maintain Quality
Control; provide monthly PROJECT schedule updates; If not on schedule or
budget, explain reasons for deviations and mitigation plan to rectify. File
project documents on the Project page of the Program Web Portal and
provide a hard copy of all deliverables to the PMO Library.
1.1.2. Prepare Quality Control Plan (QCP). ENGINEER prepare a QCP in
accordance with the CSO Program Quality Management Plan (QMP). QCP
should address field data QC as required in Field Services Procedures.
Maintain QCP throughout the duration of the project.
1.1.3. Prepare Project Health and Safety Plan (HSP). The ENGINEER is
responsible for the health and safety of its employees and confiuiuing that
ENGINEER's subcontractors have a good understanding of all PROJECT
12
health and safety requirements. The CITY and PMT put a high value on the
safety of all personnel working on delivery of the CSO Program. ENGINEER
shall prepare a project specific HSP to apply to employees working on this
PROJECT. The HSP will address safety in the office, site visits, and field
investigations, shall include OWNER and PMT requirements and shall be
consistent with the CSO Program Protocols.
1.1.4. Prepare Project Execution Plan (PEP). ENGINEER will prepare a PEP
with all relevant design information in accordance with the requirements set
forth in the project delivery plan, protocols, plans, procedures, standards and
guidance documents prepared by the PMT. The PEP will include project
procedures, CAD drafting standards, GIS coordination and deliverable format
requirements, filing standards, public involvement coordination, project team
organization, and a detailed project schedule developed in Microsoft Project
with associated deliverable dates. Maintain PEP throughout the duration of
the project.
1.1.5. Initial Project Kickoff Meeting. ENGINEER will conduct the initial
project kickoff meeting with PMT. The purpose of the meeting will be to
review the project approach, PEP, project goals/objectives and preliminary
design; establish project communication procedures; and establish the project
schedule. ENGINEER will prepare minutes for the meeting and distribute
electronically in Microsoft Word format.
1.1.6. Monthly PMT Meeting. ENGINEER will conduct monthly progress
meetings with the PMT for the duration of the PROJECT to provide updates
on project progress, budget and schedule status, current project issues, and
public involvement activities. Anticipated future activities and PMT needs
will be discussed. ENGINEER will be responsible for arranging the meeting,
preparing an agenda, conducting the meeting, and taking and distributing
meeting notes. 13 progress meetings are assumed based on the preliminary
schedule.
1.2. Agency and Project Coordination. ENGINEER will provide agency and project
coordination activities including:
1.2.1. Utility Coordination. ENGINEER will provide for the communication with
the utilities in the project area including notification of the project, requests for
facility information, requests for clarifications, transmittal of drawings, and
meetings to discuss the project per the Utility Coordination Procedure.
ENGINEER will send utility requests directly to the utility companies with
copies of the requests to the PMT utility coordinator. ENGINEER will be
responsible for setting up and updating a utility tracking log throughout the
PROJECT, maintaining it throughout the PROJECT, and taking and
distributing meeting notes and incorporating utility information into the design
of the PROJECT. ENGINEER will be responsible for providing utilities with
relevant project information to facilitate with any required design work for
replacement or relocation of their existing infrastructure within the PROJECT
area. The ENGINEER will identify one person from the Project Team who will
13
act as the singular contact throughout the PROJECT to request information
from the Utilities.
1.2.2. Agency Coordination and Permitting. Agency coordination will be
conducted in conformance with the Environmental Plan and under the
oversight of the PMT's Compliance Coordinator. Communication with the
impacted agencies will be in conformance with the Environmental Plan. The
impacted agencies may include, but are not limited to, the U.S. Army Corps of
Engineers, the Nebraska Department of Roads, Papio-Missouri River Natural
Resources District, the Nebraska State Historic Preservation Office, the
Nebraska Department of Environmental Quality and the CITY's Quality
Control Division. ENGINEER will be responsible for taking and distributing
meeting notes and incorporating Agency information into the design of the
PROJECT.
1.2.3. CITY Agency Coordination. ENGINEER will provide for meetings through
the CITY Project Manager with CITY Agencies including other divisions
within the Public Works Department, Planning Department, and Parks,
Recreation and Public Property Department. Meetings will be held as
necessary to maintain open lines of communication, obtain feedback on design
elements that may impact other departments and allow for design
reviews/comments (6 meetings budgeted). Coordination with the City Planning
Department regarding Urban Design Review Board approvals shall be in
accordance with the Urban Design Review Board Guidance.
1.2.4. GIS Coordination. This task includes GIS coordination work for the
ENGINEER as well as coordination with the CITY/PMT to manage and
update CITY GIS information for the PROJECT. This includes providing
necessary electronic files and information developed as part of the PROJECT
to the CITY/PMT for updating the CITY's GIS database. If any GIS
deliverables are submitted as part of this project, all GIS deliverables (in any
task) should be created in ESRI's ArcGIS ArcMap v10.1 software, be in a file
geodatabase format (shapefiles or personal geodatabase foiiiiats are not
acceptable), and the use of the City of Omaha's GIS metadata XML template to
populate new data with required metadata.
1.2.5. Program Management and Technical Team Meetings. This task includes
program management and technical team meetings anticipated during the
course of the project. Meetings will be held between the ENGINEER, CITY,
PMT, and SUBCONSULTANTS (8 meetings budgeted).
1.3. Public Involvement and Neighborhood Coordination. ENGINEER shall
communicate with the impacted property owners, businesses, schools, and
neighborhood associations affected by the PROJECT; organize and conduct
meetings to discuss the PROJECT scope and schedule; develop correspondence
regarding PROJECT; and prepare exhibits. ENGINEER shall be responsible for
the following:
14
1.3.1. Conduct Three (3) 30% Design Public Meetings. The ENGINEER will
organize and conduct a public PROJECT 30% design level meeting in
coordination with neighborhood associations and other stakeholders. The
ENGINEER will determine the distribution list for the public meetings,
prepare and distribute the public meeting notifications according to the Public
Infoiniation Procedure, arrange for the meeting place, arrangements and
logistics for the meetings and prepare the presentation, agenda, sign-in sheets,
meeting notes and other items as necessary, and as reviewed by the PMT. The
purpose of the meeting will be to review the overall PROJECT 30% design
plans, including the proposed schedule, potential community enhancements
identified by the Project Team, per the Community Enhancements Procedure,
and invite discussions on other potential community enhancements, and
opportunities for public input. ENGINEER will prepare presentation materials
including Power Point presentations, hardboards, maps, design drawings and
handouts to present at the meeting, and take minutes for the meeting and
distribute electronically in Microsoft Word foiivat for draft and PDF format for
final.
1.3.2. Conduct Three (3) 60% Design Public Meetings. The ENGINEER will
organize and conduct a public PROJECT 60% to 80% design level meeting in
coordination with neighborhood associations and other stakeholders. The
ENGINEER will determine the distribution list for the public meetings,
prepare and distribute the public meeting notifications according to the Public
Infoiuiation Procedure, arrange for the meeting place, arrangements and
logistics for the meetings and prepare the presentation, agenda, sign-in sheets,
meeting notes and other items as necessary, and as reviewed by the PMT. The
purpose of the "Open House" style meeting will be to review the overall
PROJECT design plans, including proposed schedule, potential community
enhancements discussions (if applicable), and opportunities for public input.
ENGINEER will prepare presentation materials including Power Point
presentations, hardboards, maps, design drawings and handouts to present at
the meeting, and take minutes for the meeting and distribute electronically in
Microsoft Word format for draft and PDF format for final.
1.3.3. Conduct Stakeholder Communications. Plan and implement one-on-one and
small group meetings with impacted stakeholders (such as neighborhood
associations, businesses, schools, churches, organizations, elected officials,
community leaders in PROJECT area), PMT, and CITY agencies to coordinate
proposed improvements, green infrastructure, community enhancements (if
applicable) and construction impacts (8 meetings budgeted).
1.3.4. Develop CSO/RNC Program Public Website Content.
15
1.3.4.1. Write PROJECT descriptions and provide photos or exhibits to the
Program Public Facilitator (PPF) to be posted to the projects section of
the CSO Program public website for all three projects.
1.3.4.2. Provide all public meeting information to the PPF per the Public
Information Procedure.
1.3.4.3. Provide a draft of any news opportunities to the PPF for coordination
with the Program media communications and provide copies of any
printed news items to be posted to the news archives on the public
website.
TASK 2—CONCEPTUAL (10%) DESIGN—NOT USED
TASK 3—PRELIMINARY (30%) DESIGN
Field Work and Data Acquisition
Objective: Perform field investigations, if necessary, to acquire data sufficient to complete
30% design of the Project. Collected data will supplement field investigation
results obtained during the field investigation and conceptual design phases of
the project. If within the City of Omaha EPA Lead Remediation area, perform
testing for lead levels in the top 18-inches of soil per the Geotechnical
Investigations Procedure for Sewer Separation Projects.
Deliverables: Survey Data(both field books and electronic)
Geotechnical Report
Manhole condition assessments
CCTV
Smoke and dye testing
Scope:
3.1. Review Existing Information. Review existing site information. Identify usable
information, and update the field scope of services based on existing data
available.
3.2. Topographic Survey and Field Investigations. Topographic survey and field
investigations will be performed to provide information required by the
ENGINEER to use during project design. Specific work items will be performed in
the area as shown on Figureg 1-6, and include:
• Contact utilities/One-Call as required to have all utilities located and
flagged prior to survey.
• Mobilize and perfoini topographic survey to show all existing surface
features and to show existing utilities as located by utility companies.
16
• Survey elevations/invert depths of all sewer manholes (combined, storm
and sanitary) and obtain information on all pipes within manholes
including depth, connectivity and diameter/size.
• Obtain utility maps to confirm utility field locates.
• Locate property lines and right-of-way pins in the field to verify right-of-
way and property ownership on the project site.
• Provide survey file in AutoCAD current version format. Data file will use
CITY CAD standards.
3.3. Utility Input into CADD. Based on information obtained from the utilities at the
Utility Coordination Meeting, input utility locations into CADD not picked up by
the topographic survey.
3.4. Geotechnical Investigations. A subsurface exploration shall be performed in
accordance with the Geotechnical Investigation Procedure for Sewer Separation
Projects. Geotechnical investigations will include 24 test borings located at
locations as shown on the attached map. The boring locations will be adjusted
based on various soil strata. Boring depths are equipment access, site conflicts,
utility clearance issues and sites of environmental concern noted in the EDR report
and identified during the conceptual phase. Right of entry will be obtained by the
CITY and all boring locations must be readily accessible. Perform test borings to
obtain geologic information and samples of the soils, and laboratory tests to
determine the relevant engineering properties of the intended to extend 5- to 10-
feet below excavation level to permit assessment of excavation stability and
possible shoring. If trenchless installation techniques are anticipated, this
investigation shall evaluate and provide design criteria/parameters for this
construction. Groundwater level monitoring shall be conducted at one bore hole at
at Schroeder-Vogel Park. A continuous water level recorder will be utilized to
monitor the water level for 12 months. See Figures 1-6 for proposed boring
locations.
3.5. Lead Sampling and Testing. The Turner Boulevard Projects and the Kountze
Park Project are within the EPA lead remediation area and therefore the
ENGINEER shall collect and test soil samples for total lead and toxicity
characteristic leaching potential (TCLP). The ENGINEER shall collect and test
samples per EPA Methods SW-6010 and 6010/1311, providing the necessary
traffic control, street coring and street patching permitting, if required, and provide
a GPS coordinate for the sampling location along with a unique sample numbering
See Figures 1-6 for proposed sampling areas. Sampling shall consist of 5-point
composite samples. Approximately one 5-point composite sample shall be
collected per acre. Create a Map for the Project Area identifying the sampling
locations along with the Sample Number. Provide a summary table of the test
results. Identify the Sampling Number, the result of the 5-point composite sample
lead level, and the TCLP number for each sampling location. The summary table
should note whether the sample was collected in a street pavement area, in a
17
grassed lawn area, in a sidewalk area, or other surface type. A comment column
should also be included to identify any other conditions that might have affected
the result of the test.
3.6. Manhole Condition Assessment. Perform Level 4 — Complete Condition
Assessment manhole inventories, condition assessments and connectivity
determination within the project area, as required, per the Manhole and Lamping
Inspection Procedure. Approximately 20 total structures will be investigated as
shown in Figures 1-6.
3.7. Street Corings. Perfoini street coring to determine composition and thickness of
existing street surfacing and street base materials. Coring of the street section will
include 17 proposed locations as shown in Figures 1-6. Perform analysis of
existing materials to determine bearing capacities and suitability for long term
reliability. Investigation shall also address adjacent streets that may be used for
access routes to the construction area. This infoiination will help to determine
which streets will or will not hold up to construction activities (especially if the
pavement is cut into) so the ENGINEER can properly determine pavement
removal/replacement areas in coordination with existing street and curb conditions
and utility impacts. Include results of investigations and evaluations in the
geotechnical report.
3.8. CCTV Investigation. Perform CCTV as necessary. The CCTV allowance
includes cleaning, televising and review of existing piping in the project area, as
required, and is based on an estimated 6,276 feet of sewer performed in
accordance with the Pipeline Inspection Using CCTV Procedure. CCTV
investigation to be completed is shown in Figures 1-6.
3.9. Geotechnical Report. A geotechnical report shall be prepared and will discuss the
general soil and ground water conditions underlying the site; results of any
groundwater testing; provide an estimate of the dewatering flow rate anticipated at
the boring locations for use in preparing the dewatering permit; present the
relevant engineering properties of the existing soils as associated with the
construction of the green infrastructure facility provide excavation and earthwork
recommendations including minimum setbacks from adjacent structures; evaluate
feasibility of pipe boring/tunneling, if required; and recommend design criteria and
parameters for pipe bedding, pavements, and other earth supported improvements.
ENGINEER shall provide the CITY with electronic files of all geotechnical test
boring locations (and identification numbers referenced in the geotechnical report)
created while preparing the Geotechnical Report. ENGINEER shall coordinate
with the PMT to assure that minimum data attributes are provided with the
electronic data.
3.10. Inlet Analysis. A stormwater drainage inlet analysis will be included in areas of
proposed construction per protocol.
18
Hydrologic and Hydraulic Modelling and Approach
Objective: Update the hydrologic and hydraulic modeling using information developed
during the conceptual design stage of the project, and information found during
the field investigations.
Deliverables: Hydraulics & Hydrology Modeling Approach TM, Updated Digital Model
Files and Outputs.
Scope:
3.11. Hydraulics & Hydrology Modeling Approach TM.
Prepare a Hydrologic and Hydraulic Modeling Approach TM that summarizes the
ENGINEER's modeling approach to support the PROJECT's sanitary and
stoiiiiwater infrastructure, including and Green Infrastructure, design. The TM
shall briefly summarize the review conducted in the Previous Reports and Studies
Task. The TM shall include discussion of modeling assumptions, strategies, and
software to be used. InfoWorks CS has been used by the CITY to model the
combined and sanitary sewer system, including hydrology in the area. The TM
should make clear which software is to be used for the PROJECT. It is not
intended for the TM to repeat detailed information found in other reports nor to
provide a lengthy narrative,but rather to provide a clear direction for the modeling
work and a concise description of pertinent details to promote understanding and
provide documentation. The rationale for deviation from any previous modeling
assumptions should be made clear in the TM. The TM must also address the
issues listed below. A draft TM shall be submitted to the CITY and PMT for
review. Comments will be addressed by the ENGINEER and a final version of the
TM submitted.
The model will be utilized to determine peak flow and volume from separated
drainage areas and pipeline hydraulics. At a minimum, the 2- and 10-year design
events will be simulated to determine the appropriate sizing for the conveyance
sewers. Design event durations that approximate the study basin's time of
concentration should be selected. Design event depths and hyetograph
distributions should be specified in the TM.
Subcatchment boundaries will align with those in the most recent master
InfoWorks model for the CSO Program, except in cases where the watershed and
combined/sanitary sewershed do not convey flow in the same direction. It is
expected that subdivision of the subcatchments from InfoWorks to manhole level
subcatchments will be necessary to attain the degree of accuracy in hydrologic
calculations necessary to support design efforts. Deviations from this approach, if
any, are to be clearly discussed in the TM and approved by the CITY and PMT.
Hydrologic modeling will need to be detailed enough to address the complexity of
simulating a 10-year storm. Subcatclunents that are small in area and similar
details will need to be added. The downstream facility sizes may be sensitive to
19
peak flow rates, so the shapes of the hydrographs need to be accurate for all storms
modeled.
Existing pipe infrastructure should be modeled so that travel times and any
existing constrictions will be accurately represented by the model. Model shall
include any updates to the existing pipe infrastructure information found during
the field investigations.
Unless directed otherwise by the CITY, new stormwater pipe design will be based
on the Omaha Regional Storm Water Design Manual criteria. New stormwater
piping that is included in the model will reflect that criteria.
3.12. Update Hydraulic and Hydrologic Model. ENGINEER will update the hydraulic and
hydrologic model information gathered during the field investigations in the project area.
3.13. Verify Gray and Green Infrastructure Sizing. ENGINEER will verify sizing
of the gray and green infrastructure based on the revised model information. Gray
and green infrastructure will be sized to capture the volume associated with an
approximate 1.4-inch rain event.
3.14. Assess Outlet Controls. ENGINEER will evaluate the anticipated improved
performance that would result from a variable rate discharge outlet. This
evaluation would include a quantification of additional infiltration potential (which
would result in reduced annual volume of flow to the WWTP) as well as capture
volume at vulnerable times that relate to CSO discharges (from increased volume
control during peak flows and infiltaration).
3.15. Update Modeling Documentation. ENGINEER will include an update on
modelling in the basis of Design. Documentation will include a comparison of
model output based on catchment delineation area and runoff volume, to the City's
current combined system IW model. Also the post-project simulated hydraulic
grade line downstream of the green infrastructure sites will be compared to the
hydraulic grade lines in these locations currently simulated in the City's IW model.
30% Design Deliverable
Objective: Develop 30% design deliverables for review and utility coordination. The 30%
design deliverable is meant to provide a preliminary design of the green infrastructure
project. The report should include in part a drainage report which summaries the green
infrastructure and any possible changes to the collection system.
Deliverables: Preliminary drawings of the proposed green infrastructure project including
any sewer improvements that may be necessary and other known utilities.
Copies will be provided in printed and electronic format in accordance with
the Sewer Separation Protocol unless specified otherwise. Deliverables shall
be based on the 30% Deliverables Guidance document for the Basis of Design
Report and 30% Design Drawings, as appropriate. Green Infrastructure
Design will be in conformance with the City of Omaha Regional Stormwater
Design Manual, unless deviation from this is approved by the City.
20
Scope:
3.16. Finalize Routing and Sizes. Update the system layout based on the topographic
survey. Evaluate for conflicts and adjust accordingly. Evaluate the hydraulic
performance and adjust the system and pipe sizes and inverts accordingly.
3.17. Plan and Profile Sheets. ENGINEER will prepare 30% plan/profile drawings
showing the layout of both gray and green infrastructure. Import the topographic
survey and develop the plan/profile sheets. Some clean-up of survey data is
generally necessary so that the plan sheets are not overly cluttered as per the CAD
Standards. Import available utility drawings. Plans will include draft standard
details for green infrastructure related items.
3.18. Utility Relocation Coordination. Coordinate utility relocation requirements with
affected utilities. Minimize utility relocation and design utility crossings by field
verifying critical elevations, including locations of existing manholes, utilities, and
sewer infrastructure along preferred aligmments.
3.19. Pavement Removal and Replacement. Identify and incorporate pavement removal
and replacement limits along with anticipated intersection radii modifications and
sidewalk and handicap ramp construction (conservative estimates at this stage).
Determine preliminary pavement removal and replacement areas while taking into
consideration existing street and curb conditions, and potential utility impacts to the
City right-of-way and pavement due to relocations and replacements. Intersection
improvements will include incorporation of minimum 25-foot radii upgrades at
intersections identified by the CITY along arterial and collector street intersections
along the proposed construction alignments. Updated ADA curb ramps will
generally be designed for all four corners at every intersection affected along the
project alignment. Intersection and ramp improvements shall be designed in
accordance with guidance the CITY will provide during final design. Estimated
costs for the potential pavement removal and replacements and intersection radii and
curb ramp requirements should be included in the 30% construction cost estimates.
3.20. Permits. In collaboration with the PMT Compliance Team in accordance with the
Environmental Plan, develop a preliminary list of the potential permits and
clearances needed for this PROJECT. Communications with permitting agencies
need to be done in confoiivance with the Environmental Plan. ENGINEER shall
fill out all permit applications for any governing agency or other entity related to
performance of field investigations and surveying for preliminary and final design
services. ENGINEER shall coordinate with the PMT and CITY to get required
permit applications submitted and approved. Prior to completion of the 30%
BODR, the ENGINEER will meet with the PMT Compliance Team to review the
list of possible peiiuits and agree on those permits that will be carried forward into
the BODR report.
3.21. Project Phasing and Scheduling. Develop a project phasing and sequencing, if
applicable, and discuss in the technical memorandum.
21
3.22. Right-of-Way Requirements. Prepare right-of-way requirements for the
construction of the new sewer system per the ROW Management and Property
Acquisition Procedure. The right-of-way requirements are to be shown on the
plans and discussed in the technical memorandum. Summarize potential properties
impacted by the project on the ROW Table with current property information and
show locations on project area map. City ROW will obtain titles to properties
based on the areas identified.
3.23. Opinion of Probable Construction Cost. Prepare an opinion of probable costs
(OPC) based on the (30%) preliminary drawings and level of design. The OPC is
to be developed in accordance with the Sewer Separation Protocol, and provided
in the technical memorandum.
30% Basis of Design Report
Objective: Prepare a 30% Basis of Design Report for each project that summarizes the
findings, calculations, assumptions, and phasing plan, based on the preliminary
design.
Deliverables: The key deliverables will be the Basis of Design Report which includes a
drainage report, Hydraulic and Hydrologic Modeling information, and 30%
design drawings per the Basis of Design Report Guidance and the 30% Design
Drawings Guidance. The 30% Urban Design Review Board submittal is also
included.
Scope:
3.24. Risk Mitigation Strategy. The ENGINEER shall develop an initial risk
assessment and mitigation strategy for the risk factors identified in the Sewer
Separation Protocol. The Risk Mitigation Strategy shall include an identification of
risks that should be carried forward to construction contractors as the controlling
entity.
3.25. Preliminary Permit List. Include a preliminary list of the permits needed for this
PROJECT.
3.26. Preliminary Project Sustainability Strategies. The ENGINEER shall finalize
sustainability strategies and quantify anticipated benefits where applicable. The
ENGINEER will develop preliminary sustainability strategies utilizing the
portions of the Envisiont"' Rating System for Sustainable Infrastructure
(www.sustainableinfrastructure.org) that are applicable to the project. This will be
discussed and evaluated during a regular monthly progress meeting.
3.27. Basis of Design Report. The 30% Basis of Design Report shall u summarize the
development of the preliminary plans including field data, GIS data, hydrologic
22
and hydraulic calculations; system sizing; utility coordination; potential
community enhancements, neighborhood coordination; sustainability, risk
mitigation strategy, green infrastructure; agency coordination; environmental
issues, permits; property acquisition; OPC; and recommendations for final design
including phasing and sequencing.
3.28. Assess Subsurface Storage Options. Evaluate options for implementation of
subsurface storage including both proprietary and non-proprietary systems.
Consider system configuration and develop costs to support system selection,
Determine preferred system or bidding approaches that would allow for
competitive considerations.
3.29. Plan Distribution. Coordinate with the PMT for the distribution of the 30%
deliverables to the review agencies, permitting agencies, utilities, and. CITY
departments for review and comment. City Traffic will be provided a plan
overview map sheet with impacted streets shown to assess potential areas of
conduit/signal wire opportunities.
3.30. Utility Coordination Meeting. ENGINEER will conduct a utility coordination
meeting, if necessary,per the Utility Coordination Procedure. ENGINEER will be
responsible for taking meeting notes and distributing meeting notes. The meeting
will be coordinated with the PMT.
3.31. Finalize BODR. Address review comments. PMT will endeavor to complete
reviews of all PROJECT deliverables within a three week time period; however,
this will be dependent on workload at the time of the submittal. Sufficient schedule
float shall be included to allow a 4 week review time when necessary. CITY and
PMT review comments will be compiled in one Quality Review Form (QRF)
document per deliverable and will be submitted to the ENGINEER. ENGINEER
will incorporate comments from the QRF into the design. Address/resolve QRF
comments. Submit the final TM and drawings to the PMT in accordance with the
Sewer Separation Protocol,with any adjustments to reflect Green Infrastructure.
3.32. 30% Review Meeting. Upon completion of the 30% design, ENGINEER,
CITY,and PMT will hold a review meeting for the 30% documents. The purpose
of the review meeting will be to confirm the preliminary layout of gray and green
infrastructure, identify extents of surface restoration, and identify potential
constructability issues. If necessary, coordinate field review and walkthrough
using 30% preliminary design plans to focus of on gray and green infrastructure,
site impacts, tree removals and replacements, traffic and street issues, and overall
constructability. The CITY and PMT will identify staff to attend the field review,
if required.
3.33. CITY Authorization for Final Design. Based on the results of the 30%
Preliminary Design, the CITY reserves the right to modify or terminate the design
process with ENGINEER if in the opinion of the CITY, the project is not cost
effective
23
3.34. Urban Design Review Board (UDRB) Submittal. The ENGINEER shall prepare
the Urban Design Review Board application and the 30% review submittal
package required by the UDRB and the City Planning Department for review by
City Planning. In general, the UDRB submittal package will include plan-view
drawings that clearly show impacts to Green Streets, Tree removals and
replacements, Bicycle routes, Areas of Civic Importance (ACI), etc., as identified
by the PMT as well as the proposed mitigation of those impacts, showing
sufficient details to convey the proposed work, but in a non-technical way. The
submittal may require the services of a landscape architect to meet UDRB
expectations. Examples of UDRB submittals will be provided to the ENGINEER
for reference. A UDRB submittal to the Planning Department will be required (3
copies). Urban Design Review Board (UDRB) review comments shall be
addressed by the ENGINEER and incorporated into the 60% plans and
specifications. The ENGINEER shall provide the services necessary to inventory
the trees along city streets which will be removed due to construction, determine
potential locations of new street trees, develop planting plans as required for
replacement trees, provide calculations of number of trees required and planting
plans to UDRB for review. Provide any coordination with OPR&PP on street tree
locations within city park property.
TASK 4—FINAL DESIGN
60% Design
Objective: Develop 60% deliverables for review and utility coordination. The purpose of
the 60% design submittal is to provide the CITY and PMT the opportunity to
review the plans, specifications, and appurtenant material so that the
ENGINEER can proceed in completing the plans, adding all necessary details,
notes, etc.
Deliverables: Per the 60% Deliverables Guidance, including 60% plans, specifications and
addendum to the Basis of Design Report; The 60% design deliverable is meant
to be a substantially complete set of construction plans, specifications and
addendum to the BODR.
Scope:
4.1 UDRB Comments. Incorporate UDRB review comments as appropriate in the
60% plans.
4.2 Finalize Design Calculations. Complete the hydraulic and final design
calculations for the proposed Green Infrastructure and collection system
modifications. This will include sewer location, ultimate design tributary area, size
and slope. A stormwater drainage inlet analysis will be included in areas of
proposed construction per protocol. Storm sewer shall be designed in accordance
with the City of Omaha Regional Stoiiuwater Design Manual. Sanitary sewer
shall be designed in accordance with the CSO Sanitary Sewer Design Basis and
Methodology Guidance. Green Infrastructure Design will be in conformance with
24
the City of Omaha Regional Stormwater Design Manual, unless deviation from
this is approved by the City.
4.3 On-site Field Review. Conduct one on-site field review meeting with, at a
minimum, the CITY Project Manager, City Parks Planner, PMT Coordinator,
Compliance Coordinator and CITY Construction Manager. This meeting is to be
held following completion of the geotechnical field investigations and street
corings. The purpose of the meeting is to review Green Infrastructure layout, as
necessary existing pavement and curb conditions and proposed intersection radii
and curb ramp locations that will be impacted, and (in conjunction with
geotechnical investigations, coring, and utility information) identify preliminary
extent of pavement, curb, driveway, and sidewalk/trail removals/replacements on
the plans.
4.4 Design of Intersection Improvements. Intersection improvements will include
incorporation of minimum 25-foot radii upgrades at intersections identified by the
CITY along arterial and collector street intersections along the proposed
construction alignments. Updated ADA curb ramps will be designed for all four
corners at every intersection affected along the project alignment. Intersection and
ramp improvements shall be in accordance with guidance the CITY will provide
during final design. Prepare design details for non-standard curb ramp locations.
4.5 Construction Sequencing/Phasing. ENGINEER shall prepare a recommended
project sequencing/phasing to maintain sewage flow at all times, to encourage
clean-up, to maintain access to businesses, streets, etc. and to include traffic
control, detour plans and pedestrian wayfinding, where appropriate. CITY will
provide example sequencing/phasing plan and detailed notes, if requested by the
ENGINEER. Phasing and sequencing will also consider appropriate methods for
sediment and erosion control in conformance with Stormwater Pollution
Prevention Plans and required NPDES permitting.
4.6. Temporary and Permanent Easement and Property Acqusition Descriptions.
ENGINEER shall prepare documents for easement and property acquisition. CITY
personnel will provide title infoiivation for use by the ENGINEER. CITY will
negotiate the acquisition of the easements and properties. Identify easements and
acquistions necessary for construction and provide information required per the
ROW Management and Property Acquisition Procedure. Update potential
properties impacted by the project on the ROW Table with current property
information. Prepare strip / Tract maps with an aerial background for the 60%
submittal.
4.7. Permits. The ENGINEER will update the list of environmental permits and
clearances for the project along with a proposed schedule for submission of
applications for the design and construction of the PROJECT. The Engineer will
meet with representatives from the Compliance Team to review the list of permits
prior to incorporation into the Basis of Design Report. Incorporate permit design
requirements as outlined in the Environmental Plan, into the Basis of Design
Report. Communications with permitting agencies need to be done in
25
conformance with the Environmental Plan. ENGINEER shall fill out all permit
applications and provide draft cover letters for any governing agency or other
entity related to obtaining field investigations and surveying for preliminary and
final design services. ENGINEER shall coordinate with the PMT and CITY to get
these peinrit applications submitted and approved. [A list of permits that may be
required is itemized in Task 5.]
4.8. Technical Specifications. The ENGINEER, in accordance with the
Environmental Plan, will provide technical specifications, modified to reflect the
specifics for the project, that address environmental issues associated with the
PROJECT including, but not limited to, management of hazardous or
contaminated wastes likely to be found onsite, permitting specification and
temporary environmental controls specification. This shall include appropriate
modifications of technical specifications developed by the PMT to address
environmental issues. [This shall include any restrictions to use of excavated
materials from the top 18-inches of the excavation based on the lead levels
identified from previous testing, if located within the EPA Lead Remediation
area.] The ENGINEER will work with the PMT to continue to identify other
regulatory criteria or requirements.
4.9. Prepare Small and Emerging Small Business (SEB) Utilization
Memorandum. Prepare a draft of the SEB Utilization Memorandum based on the
SEB Guidance Document that summarizes the evaluation performed by the
ENGINEER to identify the portions of the Project that can reasonably be
designated for construction by Small Business (SB)/Emerging Small Business
(ESB) contractors and to identify the percentage of the project that shall be used in
the documents.
4.10. Risk Management. The ENGINEER shall update the mitigation strategy for the
risk factors identified and identify methods to mitigate the risks identified. The
Risk Mitigation Strategy TM shall include an identification of risks that should be
carried forward to construction contractors as the controlling entity.
4.11. Sustainability. The ENGINEER shall update sustainability strategies previously
identified during preliminary design.
4.12. Update OPC. Update the bid item list in accordance with the CITY standard bid
items (exact wording and units shall be used as much as possible). Develop new
bid items as necessary. The CITY shall also provide a list of bid items that are
generally included on all sewer separation projects in case they are needed during
construction. Engineers Opinion of Probable Construction Cost (OPC) shall be
prepared and submitted per the Cost Estimate Template Guidance.
4.13. Prepare Addendum to the Basis of Design Report. An Addendum to the Basis
of Design Report will be prepared in accordance with the Deliverable Guidance
Document. This report will identify changes or updates to the 30% BODR and
should reflect the overall plan methodology, project assumptions, construction
26
phasing or sequencing, field investigations, summary of permit activities, and
summaries of the documents included with the 60% submittal.
4.14. Prepare 60% Plans. 60% plan documents shall include the drawings as identified
in the Deliverable Guidance Document and include revised City Standard Plates
related to 700 Series Technical Specifications.
4.15. Prepare 60% Specifications. Prepare the Division 00 Specifications, Division 01
Specifications, 700 Series Technical Specifications and Supplemental Technical
Specifications per the 60% Specification Guidance. The CITY is using the
Engineers Joint Contract Documents Committee (EJCDC) contract documents.
Special Provisions and Supplemental Specifications shall be provided for special
items and work not covered in the City of Omaha Standard Specifications. The
CITY and PMT may also provide some Technical Specifications and Plan Details
to be utilized by the ENGINEER, if necessary.
4.16. Plan in Hand Review Meeting. Organize and attend one onsite review meeting
following completion of the 60% plans. City Project Manager shall send and
manage the invite list. Attendees will include the ENGINEER, the CITY Project
Manager, City Parks Planner, PMT Coordinator, Compliance Coordinator, Utility
company representatives, CITY Construction Division staff (including CITY
Utility Coordinator), and other CITY and PMT staff as required to review the
plans for completeness, constructability, review existing pavement and curb
conditions, proposed intersection radii and curb ramp locations, extent of surface
feature removals and replacements, tree removals and replacements, discuss extent
of utility relocations/replacements and utility phasing, identification of potential
private property conflicts, and identification of other issues that may impact
construction. This may include an office meeting to review plan/specification/field
review comments, clarify issues and concur on changes. The ENGINEER will
take and distribute meeting notes.
4.17. Utility Coordination Meeting. ENGINEER will conduct a utility coordination
meeting to review the 60% design drawings. ENGINEER will be responsible for
organizing the meeting location, inviting the impacted utilities, taking meeting
notes, and distributing meeting notes. Discussions will include utility conflicts,
possible aligmnent revisions of the sewers, and utility phasing. A schedule of
relocation work will be requested from the utilities following this meeting. The
meeting will be coordinated with the CITY Project Manager, PMT Coordinator,
and PMT Utility Coordinator. Invite the CITY Utility Coordinator (in
Construction Division).
4.18. Submit 60% Deliverables for Review. Deliver the 60% submittal documents to
the CITY and PMT for distribution and review by the CITY, PMT, agencies, and
permitting agencies, as required, ROW Strip maps / Tract maps, 60% documents
include plans, specifications, Addendum to the BODR, draft penult applications,
etc.
27
4.19. Address Plan and Specification Review Comments. CITY and PMT review
comments will be compiled in one Quality Review Form (QRF) document per
deliverable and will be submitted to the ENGINEER. ENGINEER will incorporate
comments from the QRF into the design.
90% Design
Objective: Develop 90% deliverables for review and utility coordination. The 90%
design submittal is meant to be a complete, bid-ready set of construction
documents. The purpose of the 90% design submittal is to provide the CITY
and PMT the opportunity to review the plans, specifications, and appurtenant
material prior to submitting for regulatory review and bidding the project for
construction.
Deliverables: Per the 90% Deliverables Guidance, including 90% Design Drawings,
Specifications and Final Design Report Guidance documents; 90%
deliverables include: final bid item list and quantities, Draft cover letter to
NDEQ to cover changes from the LTCP, final drafts of all necessary permit
applications and cover letters, Draft Construction Permit Application, Final
Design Report, Final Drainage Report, Updated SEB Exhibit A, SB/ESB
Construction Utilization TM; Updated List of Permits and Environmental
Clearances, ROW Strip Maps and Tract maps, updated ROW Table, and
updated OPC.
Scope:
4.20. Prepare 90% Design Drawings. The 90% Design Drawings are meant to be final,
bid-ready plans, and at a minimum shall include the items as identified in the 90%
Design Drawings Deliverable Guidance Document. Final quantities on some of the
major items (such as pavement, rock, etc.) shall be measured quantities with an
additional percentage to cover typical potential overruns due to constructing in an
aged, urbanized area, as identified in the Cost Estimate Template Guidance. The
CITY will provide a list of typical items and percentage increases to use.
4.21. Temporary and Permanent Easement Descriptions and Access Easements.
ENGINEER shall prepare final documents for easement acquisition as soon as
possible. CITY personnel will provide title and negotiate the acquisition of the
easements / properties. Identify easements and acquistions necessary for
construction and provide information required per the ROW Management and
Property Acquisition Procedure. Update properties impacted by the project on the
ROW Table with current property information. Prepare final strip / Tract maps
without an aerial background.
4.22. Finalize Contract Documents. Finalize the contract documents, per the 90%
Specifications Guidance Document including cover sheet, Project Contact
Information Page, specification section discipline lead sheets, table of contents,
28
Division 00 Specifications, Division 01 Specifications, 700 Series Technical
Specifications, Supplemental Technical Specifications, bid item narrative of what
the bid item includes, including measurement and payment, and construction
constraints. Incorporate utility relocation work schedules as part of the
specifications.
4.23. Prepare Final Design Report (FDR). The FDR is a final compilation of the Basis
of Design Report (BODR), the addendum submitted at the 60 percent design stage,
and any additional modifications and/or calculations that support the final design of
the project. The FDR will be prepared in accordance with the 90% Deliverable
Final Design Report Guidance. This shall include a Drainage Report.
4.24. Risk Management. The ENGINEER shall update the mitigation strategy for the
risk factors identified and identify methods to mitigate the risks identified. The
Risk Mitigation Strategy TM shall include an identification of risks that should be
carried forward to construction contractors as the controlling entity.
4.25. Sustainability. The ENGINEER shall update sustainability strategies previously
identified.
4.26. Maintenance Plan. Prepare a draft maintenance plan for the Green Infrastructure
which includes frequency and type of maintenance, special equipment needs and
other necessary equipment.
4.27. Utility Coordination Meeting. ENGINEER will conduct a utility coordination
meeting. ENGINEER will be responsible for organizing the meeting location,
inviting the impacted utilities, taking meeting notes, and distributing meeting notes.
The meeting will be coordinated with PMT. Utilities to provide a schedule and
locations of agreed upon relocation work which shall be included in the 90%
specifications. Request utility schedule at least four weeks before plan and
specification review distribution to enable incorporation in 90% specs.
4.28. Update the Small and Emerging Small Business (SEB) Utilization
Memorandum. Update the SEB Utilization memorandum to reflect any changes
resulting from the final design,per the SEB Utilization Guidance document.
4.29. Prepare Final OPC. Finalize the bid item list in accordance with the CITY
standard bid items. Number new bid items in accordance with CITY policy.
Engineers Opinion of Probable Construction Cost shall be prepared and submitted
per the Cost Estimate Template Guidance.
4.30. Permit Applications. The ENGINEER will update the list of permits (including
schedule). A copy of the list of permits (with the status of and responsible party for
each permit) and a copy of all prepared permits by the ENGINEER will be
included in the 90% submittal along with a copy of all permit applications to be
obtained by the contractor, for review by the PMT Compliance Team. Unless
otherwise determined by the CITY, any permits, mitigation plans, or similar
information developed by the ENGINEER shall be reviewed by the PMT
Compliance Team prior to submission of the final information to the CITY for
29
submission to the appropriate agency. Based on comments received from the PMT,
the applications are to be revised and prepared by the ENGINEER for execution by
the CITY in accordance with the Environmental Plan. All permits will be in the
name of the CITY and the CITY will pay directly for any associated permit
application fees.
4.31. Submit 90% Documents for Review. Deliver the 90% submittal documents to
the CITY and PMT for distribution and review. 90% documents include plans,
specifications, Final Design Report, permits, etc. Environmental, permitting, and
regulatory issues shall be in accordance with the Environmental Plan and
coordinated with the Compliance Team Lead or designated representative.
4.32. Review Comments. CITY and PMT review comments will be compiled in one
Quality Review Fouii (QRF) document per deliverable and will be submitted to the
ENGINEER. Approximately three weeks following plan submittal, organize and
attend an office review meeting with the CITY Project Manager, PMT
Coordinator, Compliance Coordinator, PMT Utility Coordinator, CITY
Construction Division staff, and other CITY and PMT staff as required to review
and discuss comments. The ENGINEER will take and distribute meeting notes.
ENGINEER will incorporate comments into the Bid Documents.
4.33. UDRB Submittal. The ENGINEER shall prepare the Urban Design Review
Board application and the 95% review submittal package required by City
Planning Department for review by City Planning. In general, the UDRB
submittal package will include plan-view drawings that clearly show impacts to
Green Streets, Bicycle routes, Areas of Civic Importance (ACI), etc., as identified
by the PMT as well as the proposed mitigation of those impacts, showing
sufficient details to convey the proposed work, but in a non-technical way. A
UDRB submittal will be required for Planning Department Review (3 copies).
Urban Design Review Board (UDRB) review comments shall be addressed by the
ENGINEER and incorporated into the Final plans and specifications. Tree species
composition, size and location will be recorded within the potential project impact
areas. This information will be used to mitigate tree losses according to Omaha
Parks, Recreation and Public Property (OPR&PP) and Urban Design Review
Board, as appropriate. The ENGINEER will determine impacts and prepare a
mitigation plan, which will include a detailed planting plan.
95% Regulatory Review Submittal
Objective: Prepare 95% Regulatory Review Submittal. The 95% regulatory review
submittal is meant to be a complete, bid-ready set of construction documents
incorporating CITY/PMT comments to be submitted to NDEQ for review and
approval.
Deliverables: Per the 95% (Regulatory Review) Deliverables Guidance.
30
Scope:
4.34. Prepare 95% Submittal Package. ENGINEER shall prepare a 95% submittal
package to the NDEQ for a Construction Permit, incorporating comments received
from the City/PMT. Submittal items include:
• A cover letter summarizing the project and documenting any significant
changes in concept that have been made on the PROJECT in relation to the
previously submitted Long Term Control Plan (LTCP). (CITY representative
will sign)
• Completed, signed Application for NDEQ Construction Permit (CITY
representative will sign)
• Three (3) copies of sealed/signed Design Drawings, with City/PMT comments
addressed/incorporated
• Three (3) copies of sealed/signed Specifications with City/PMT comments
addressed/incorporated
• One (2) copies of sealed/signed Final Design Report with City/PMT
comments addressed/incorporated.
• Final SWPPP (CITY representative will sign)
• Final Drainage Report
• Post Construction Stonnwater Management Plan (CITY representative will
sign)
Bid Documents
Objective: Finalization of the bid documents and preparation of the plans and
specifications for bidding.
Deliverables: Signed and Sealed plans and specifications, final OPC, Project Advertisement
Form, Final Bid Item List and Quantities, all field books, electronic copy of
plans and Contract Documents, and electronic copies of all CADD files.
Scope:
4.35. Sealed Contract Documents. The plans and specifications shall be signed and
sealed by the ENGINEER project manager and the appropriate disciplines.
Submit project advertisement form, final quantities, opinion of probable cost
(without any Contingency), and one copy of signed plans & specifications (with
CITY signed cover sheet) to CITY for advertisement/bidding Quality Control
check. Allow for 5 business days for CITY to complete QC check.
4.36. Quality Control Changes. ENGINEER shall make quality control changes based
on comments received during CITY's Quality Control check, sign and seal
revised plans and specifications. Provide the following:
• Three (3) copies of final signed and sealed plans (half-size) and
specifications (contract books) to CITY (One set for the PMO and 2
sets for the CITY).
31
• Six (6) CD electronic copies that include the following; (1) PDF of
signed and sealed Project Manual (specifications) with Book Marks;
(2) PDF of the signed and sealed drawings with cover signed by the
City Engineer; and (3) PDF of all reference materials in a separate
folder on the CD.
• CD's shall be delivered to the CITY no later than the Thursday before
the project is advertised for bid.
4.37. Document Submittal. Submit copies of all survey field books, CADD drawings
in electronic format [(A CAD 2012 Civil 3D)J, final drainage files/models, GIS
files, and Contract Documents in Microsoft Word format.
TASK 5—PERMITTING SERVICES
Objective: Provide additional environmental investigations and permitting, as required.
Deliverables: Construction Dewatering Permit Application, Preliminary Stormwater
Pollution Prevention Plan (SWPPP), Preliminary Post-construction
Stonnwater Management Plan, Preliminary Drainage Report, US Army Corps
of Engineers Section 404 Permit Application, NGPC & USFWS, SHPO
concurrence, NDEQ 401 Water Quality Certification, USACE Levee
Protection 408 and Flood Risk Reduction Project Permit Applications, City of
Omaha Grading Permit Application, NDEQ Construction Permit Application,
EPA Lead Environmental Review Letter, NDEQ Title 128 Request for
Approval Letter, NDOR Access and ROW Occupancy Permit Applications,
NDNR Dam Permit Application, NDNR Permit to Impound Water
Application, NDNR Permit to Appropriate Water Application, and BNSF
Utility License Agreement and Temporary Occupancy Permit Application.
Scope:
5.1. Unless otherwise determined by the CITY, any permits, mitigation plans, or
similar information developed by the Project Team shall be reviewed by the PMT
Compliance Team prior to submission of the final information to the CITY for
submission to the appropriate agency. Based on comments received from the
PMT, the applications are to be revised and prepared by the ENGINEER for
execution by the CITY in accordance with the Environmental Plan. All permits
will be in the name of the CITY and the CITY will pay directly for any associated
permit application fees.
5.2. The ENGINEER will update the list of permits (including schedule). A copy of the
list of permits (with the status of and responsible party for each permit) and a copy
of all permit applications and cover letters prepared by the ENGINEER will be
included in the 60% and 90% submittals along with a copy of all permits and
associated applications to be obtained by the contractor, for review by the PMT
32
Compliance Team. It is anticipated that the following permits, cover letters and
related reviews, and/or consultations will be completed by the ENGINEER:
5.2.1. Construction Dewatering Permits (to be obtained by the construction
contractor) for discharge into the City's sewer system. ENGINEER will
prepare a construction dewatering permit for City/PMT review and
acceptance. All aspects of the permit application shall be completed by the
ENGINEER, including a summary of the anticipated groundwater quality
based on the groundwater quality assessment monitoring as identified in
Task 3.3.
5.2.2. Stormwater Pollution Prevention Plan (SWPPP). Prepare and submit
the SWPPP in accordance with the Environmental Plan.
5.2.3. Post-Construction Stormwater Management Plan. ENGINEER will
prepare and submit the Post-Construction Stormwater Management Plan in
accordance with the Environmental Plan.
5.2.4. USACE Nationwide 404 Permits, NDEQ 401 certifications, and NDEQ
Title 117 peiuiit. This includes a Mitigation Plan for stream and wetlands
impacted by the project.
5.2.5. Nebraska Game and Parks Commission and United States Fish and
Wildlife Service (USFWS) Endangered Species Conservation Act
Consultation. Includes preliminary review of state and federally listed
species, a habitat survey, and technical memorandum of results. Once the
information is collected, a "Determination of Effect: will be completed for
City/PMT review.
5.2.6. Cultural Resources Evaluation and State Historic Preservation Office
(SHPO) Review Project information as specified in the Environmental
Plan will be submitted to City/PMT for review and use in submitting
consultation letters to the Nebraska State Historical Society and State
Historic Preservation Office(SHPO). Cultural and Archeological Survey-.
5.2.7. City of Omaha Post Construction Stormwater Requirements. The
ENGINEER will prepare a Post Construction Stormwater Management
Plan including a Drainage Report. The ENGINEER shall be responsible for
uploading all applications and supporting documentation to the PCSWMP
site (PERMIX) following City and PMT approval. Uploads shall include,
but not be limited to the Application, Certifications, Drainage Study, BMP
Plan Sheets, Maintenance Agreement, and the City sign-off of the
maintenance Agreement. This upload will occur at approximately the 90%
to 95% design stage when approved by the City PM.
5.2.8. City of Omaha Grading and Erosion Peiiiiit. The ENGINEER shall
prepare a permit application and also provide the supporting documentation
as identified in the permit application in accordance with the
Environmental Plan. The ENGINEER shall be responsible for uploading
33
all applications and supporting documentation to the PCSWMP site
(PERMIX).
5.2.9. NDEQ Construction Stormwater Permit. The ENGINEER shall
prepare a permit application and also provide the supporting documentation
as identified in the permit application in accordance with the
Environmental Plan.
5.2.10. EPA Lead Remediation Review. The ENGINEER shall prepare a letter
to EPA, using City/PMT template, requesting a map and list of private
properties that have been or are planned to be remediated. The
ENGINEER shall incorporate plan sheets in the bid set that illustrate the
recent lead remediation activity indicated in the EPA's response. The
ENGINEER shall incorporate any specific soils handling requirements
within the Environmental Controls Specification for construction.
TASK 6—BIDDING ASSISTANCE
Objective: Provide assistance to the CITY, on an as requested basis, for assistance during
the bidding process.
Deliverables: Addenda and other items identified by the CITY during the bidding phase.
Scope:
6.1. Transition Meeting #1: Scope includes attendance at a Transition meeting
with the Program Management Team and CITY Construction Management
(CM) staff for the ENGINEER to provide PROJECT design background
information and specific design related issues/infoiniation to the CM staff.
Review pre-bid meeting agenda, permit/approval acquisition status, ROW
status and determine if project is ready to bid. Meeting organized by the PMT
Coordinator. Meeting documentation prepared by the PMT Coordinator.
6.2. Pre-Bid Meeting: Scope includes attendance at Pre-bid meeting organized by
the CITY. No more than two personnel from the ENGINEER shall attend the
pre-bid meeting.
6.3. Prepare Addenda: Prepare addenda as required to address questions raised at
the pre-bid meeting, written questions from bidders, or other Contract
Document plan and specification clarifications. One copy of the addenda will
be provided to the CITY.
6.4. Bid Evaluation: ENGINEER shall provide assistance in the evaluation of the
bids, as requested by the CITY.
TASK 9 - ADDITIONAL SERVICES
Additional services shall be provided only if approved by the CITY.
34
These additional services may include,but shall not be limited to:
9.1. Subsurface Utility Exploration. Perform Subsurface Utility Exploration (SUE) for
key utilities based on information obtained from the utility companies. An allowance
of(NA) individual potholes of SUE work is included for areas that are not performed
by the utilities themselves. A cost allowance of (NA) per pothole is included to
employ a Contractor to perform potholing including traffic control and surface
restoration. Proposed SUE work will be reviewed with CITY and PMT, and proceed
only upon authorization by the CITY. See Figure (NA) for locations of proposed
explorations.
9.2. Migratory Bird Treaty Act (MBTA) Survey. ENGINEER will perform MBTA a
single survey of the Project area to deteiinine likely species to be present during the
project and if nesting of any "Species of Significance" such as raptors, bald eagles,
etc. are present in the Project area that could impact the timing of the proposed
construction activities. A report will be provided which documents the bird species
present or likely to be present based on available habitat and note the possible nesting
dates for each species. The memo will also provide photographic documentation and
GPS location of any observed existing nesting of Raptor or Bald Eagle "Species of
Significance".
9.3. Manhole Condition Assessment. Perform Level 4 — Complete Condition Assessment
manhole inventories, condition assessments and connectivity determination within the
project area, as required, per the Manhole and Lamping Inspection Procedure.
Approximately three(3) total structures will be investigated.
9.4. CCTV Investigation. Perform additional CCTV as necessary. The CCTV allowance
includes cleaning, televising and review of existing piping in the project area, as
required, and is based on an estimated 1000 feet of sewer performed in accordance
with the Pipeline Inspection Using CCTV Procedure.
9.5. Construction Dewatering Permit. Construction Dewatering Permits (to be obtained
by the construction contractor) for discharge into the City's sewer system.
ENGINEER will include application documentation for the contractor's use in the
contract documents.
9.6. Groundwater Injection Well Permit. If required, prepare a Groundwater Injection
Well pennit for the green infrastructure practice.
9.7. Design of Variable Outlet Control. If a variable outlet control is selected by the City
for the project, design of that control system would be implemented as an additional
service and would be performed concurrent with other design tasks.
SCHEDULE
ENGINEER's proposed project schedule through design is provided in EXHIBIT D.
35
O
VI
U
t
O
..
9T/£Z/8 'i- -- --- _ — - r
3 9T/17Z/L--
a.
VI I
la
s-
(0
s.
Y 9T/S Zit — —
0.
a) 91/9Z/£! - -- -- - - - -C
c i GJ
3
e 91/SZ/Z #--------- -------- ,___- -- -- — --- V
O
- -
y
in ^N � � ID � 9T/9Z/T --------.-- - , ----- -------.-.-.----_--------e--- L- '-I e-I .i �.-i '-1OOOO
w NN „ IT/LZ/ZT -.----------- _- -_� - - --_ _- -- - - -
o n v4.0
m ` NNNN
a o o v n co s..
4.1
U -° ..073 o 0 o i
m in
a ++ + o+' `+ + + MEM
a n. a 0-
F- I- I- I-
C Z ST/6Z/8 4 -- -_ .. - C)
ar C)
13.
a Si/OE/9 . �_..._ ._.. _ 0
d o r- LA
u 1 V
m o
ai• a, o_
▪ oc Si/T/S-v.____ - --- -
►� a a
N = N -0
d ST/T/b +--r 1- .-1--.-_-r----i-i--t-r-r--r- T--(--T-T-.-F--T`T -r-T-r---f_-
N 2 m d N a s m-v c 3 y oo c c 3 m c c c 3 c= 3 c c c c 3 c t0
Ill L N 0 N ' Z 0- ` N .� a, c .0 .7 Y G, C O N N d 5 Y O O y O .-
m c c U 0. al, c p 0 E a, p m >y aa; , , a y E v r, m m y ,2 E
o. CO N c 2 c A CL 0 o 0 CC o - 0 `0 CC 0 a
O t E < o � o ,z c, A om � ao.o � cw cc o. o. a7
r: ry C U U O M �- a, i1 C ❑ O 0_ 0_ w m O C . 0_ 0_ = 0_ c
n a, w ;g 0 i O 0 3 > = u c c o = ° E > o c c E - o
n a, = Y f0 ❑ I Y N > "o m .. m O 3 c C v, .O o. O. co O d + -'
N OD la fa fa > C, c V a Y c v 6>i to c c d 'Y cn >
in 0 0 m - .- .- °� o ° Ea a m c w' 1O o z '�°'°-�D c n w
• a, 7 a, a M �a 3 N W a 0 y p N N p N 0 7 C
a oo tea, o `^ > n n � c m a N � a. w E -a U ,0 0 0 1 E m v,
0 0 _c o c c > > 7 0 II v m ❑ 7 C, >, c m
> 4) �- co- V, V, 1n U L o cc V ;,. a_ 0 0 V 13 N
n a▪ `, v, o oco m oco w Z a 7D moo4 Da � � ❑° � �
to a0, T 'yam-, N a, aN, I ,n Z. p tpD p
• O .0 , 7 y ❑ ❑ ❑ V OCri
a c, x 3 x o 0 0 0 c 1
0 ,n w d w in m '.0 0) 0=
Attachment D
Inclusivity Plan Template
EA Engineering, Science, and Technology, Inc., PBC
DATE: June 23,2015
COMPANY NAME: EA Engineering, Science, and Technology, Inc., PBC
SOLICITATION NUMBER: OPW 52776 -Turner Boulevard Green Infrastructure Project(CSO)
OPW 52777-Kountze Park Green Infrastructure Project(CSO)
OPW 52778 - Schroeder-Vogel Green Infrastructure Project(CSO)
CITY OF OMAHA'S STRATEGIC PLAN ECONOMIC INCLUSION OUTLINE VISION
To create a culture of economic inclusivity in the City of Omaha that maximizes
development in disadvantaged areas, to enhance job growth, to expand business
capacity, to build collaborative community partnerships, and to sustain long-term
success for community stakeholders.
1) The following addresses the Consultant's plan to collaborate and partner with the City of Omaha
and implement the spirit of the City's Economic Inclusion initiative on this project. For each
element of this plan, provide your company's strategy expressed in quantifiable terms with
metrics for monitoring compliance.
a) Subcontract
i) The City has a 14%goal for Small(SB) and Emerging Small Businesses (ESB). Provide
a detailed description on how you have distributed the subcontracts to each sub-
consultant(tier, size and scope)for this project.
(1) Contracts OPW 52776, OPW 52777 and OPW 52778 were procured together and
participation will be reported together. While a numeric SB and ESB goal was not
identified in the RFP nor at the time of the procurement, EA did seek SB/ESB firms
as members of the design team. As a result, approximately 11% of the work is
planned to be completed by SB/ESB companies.
(2) Vireo, a Tier 2 Small Business, will assist with landscape architecture tasks including
public outreach,project aesthetics, and coordination with the City of Omaha Parks
Department. Vireo will complete approximately 7% of the work ($104,540).
(3) R.W. Engineering& Surveying, Inc. (R.W.), a Tier 2 Emerging Small Business, will
conduct the surveying for the projects and assist with easement preparations. R.W.
will complete approximately 4% of the work ($50,880).
(4) EA will report status of SB and ESB contractors with each invoice, including dollar
amounts and percentages.
ii) Provide a detailed description to unbundle traditional scopes of work to create more
feasible opportunities for certified SB, ESB and historically underutilized businesses.
(1) The scope of work for OPW 52776, OPW 52777 and OPW 52778 was reviewed to
identify areas where qualified and experienced SB/ESB firms could be utilized. The
scope was unofficially"unbundled" into the following tasks: subsurface storage
design, hydraulic and hydrologic modeling, surveying, and landscape architecture.
EA identified SB/ESB companies that possessed the qualifications to complete the
surveying and landscape architecture tasks.
(2) This activity is complete and no further reporting is anticipated for these projects.
iii) Describe in detail,your community engagement and outreach to promote and educate
businesses on upcoming subcontracting opportunities and how to do business with your
firm.
In accordance with its subcontracting plans, EA utilizes various sources to identify
potential small businesses. This includes,but is not limited to, existing company source
lists and the City of Omaha Human Rights and Relations Small and Emerging Business
Program Directory.
To eliminate barriers, EA is continually offering counsel to small businesses and
discussing potential subcontracting opportunities. The form of this counsel spans a wide
breadth of activities, and includes,but not limited to,business processes and procedures,
marketing and business development, and technical quality and innovations. We
routinely have subcontractors attend internal workshops and seminars. In addition, EA
executes efforts to ensure equitable subcontracting opportunities exist for small
businesses. These efforts include,but are not limited to, breaking out contract work
requirements into economically feasible units, as appropriate; conducting market research
to identify small business subcontractors; soliciting small business concerns as early in
the acquisition process as practicable to allow them sufficient time to submit a timely
offer for the subcontract; and providing interested small business with adequate and
timely information on the opportunities.
iv) Describe in detail,your company's plan to assist the City in encouraging historically
underutilized businesses to certify with the City's SEB Program.
As EA identifies qualified small firms to provide subcontracting services for this and
other projects, we will promote certification in the City's SEB Program through one-on-
one communications.
b) Workforce Development:
i) Consultant shall describe its company's overall hiring practices, where and frequency.
EA's recruitment policies and procedures are designed to attract a diverse applicant pool with
the skills and competencies needed to help EA achieve its objectives. Recruitment may use
one or more of the following approaches:
• Job Announcement Postings
• Government or Community Organizations
• Media Advertising
• Review of Applicant Files
• Electronic Database
2
• Employee Referrals
• Personal Contacts
• Conferences and Job Fairs
• Relationships with Academia
• Employment Agencies
• Internet
• Professional Associations.
Employment Applications—All individuals employed by EA must have completed an
employment application. EA relies upon the accuracy of information in the employment
application, as well as the accuracy of other data presented throughout the hiring process
and employment. Any misrepresentations, falsifications, or material omissions in the
application or data used during the hiring process may result in EA's exclusion of the
individual from further consideration for employment or, if the person has been hired,
immediate termination of employment.
ii) Consultant shall provide a detailed description of your organization's approach to
increasing employment of individuals from high poverty census tracts in Omaha, NE, and
from typically underutilized population groups on this project, and within your
organization.
EA will be executing the requirements of this project for professional engineering and
scientific services with its existing workforce and will not be hiring individuals specifically
for this project. Please note that the engineering and scientific services provided by EA
require highly educated and specially trained professionals. EA does plan to subcontract the
existing pipe and manhole investigation portion of the project to TREKK Design Group
LLC (TREKK),which has located an office in North Omaha,demonstrating its commitment
to the community.
iii) Consultant shall collaborate with Heartland Workforce Solutions and/or list all other
workforce development organizations it will collaborate with to education and/or train
persons about upcoming job qualifications, with a focus on increasing diversity and
economic opportunities.
To increase employee diversity, EA has evaluated its techniques for improving
recruitment and increasing the flow of qualified minority or female applicants through the
following:
• Minority and women, as well as non-minority and male, employees are actively
encouraged to refer applicants to our organization.
• EA relies on job fairs and recruiting programs sponsored by local community
colleges and other community organizations.
• EA provides an orientation program to inform new employees of their equal
employment responsibilities, promotional opportunities, company rules, ways to
alleviate any problems that might arise, and any other issues related to affirmative
action compliance.
• EA utilizes the internet to identify targeted recruitment sites for qualified minority
and female applicants.
• to guarantee minority and female employees are given equal opportunities for
promotion:
3
EA has implemented the following programs and procedures to guarantee minority and
female employees are given equal opportunities for promotion:
• On the job training is provided to all qualified employees to assist them in
developing the necessary knowledge and skills for promotion to higher level jobs.
In addition, a tuition reimbursement benefit is also available to all qualified
employees.
• EA utilizes a formal performance evaluation program for all employees. In
addition,management and supervisors are trained on the basic methodology of
performance evaluation.
• Neither minority nor female employees are required to possess higher
qualifications than those of the lowest qualified incumbent in the job for which
they apply.
• We will continue to make opportunities for advancement into more stimulating
positions widely known through our career development process and by
encouraging minorities and women to take advantage of these opportunities.
c) Youth:
i) With the objective to stimulate and maintain youth interest,provide a list of applicable
industry activities that your company commits to sponsor for youth engagement. Provide
your estimated timeline for completion.
EA routinely sponsors and/or our employee participate in STEM-related events to stimulate
and maintain youth interest in science,technology, engineering, and mathematics(STEM)
education and resulting career opportunities. These activities include shadowing
professionals at our offices,hands-on training during environmentally related events, and
supporting such educational programs as Future City,robotic competitions, and Easy as Pie.
For example,EA was a sponsor of the City of Lincoln's Waterfest in 2012 and 2014.
Waterfest is a biennial event at Holmes Park in Lincoln that is focused on educating and
raising awareness regarding stormwater management. During Waterfest, EA's
environmental professionals demonstrated the dynamics of stormwater runoff to the over
2,000 participants. They offered suggestions on how local residents can use soil and plants
to decrease runoff volumes and remove pollutants from stormwater. To captivate the
attention of the youth, EA displayed interactive models and educational posters. EA plans
to continue to sponsor this event in the future.
d) Other:
i) Consultant may add additional items your company will conduct to enhance inclusivity
for this specific contract.
Along with the SB/ESB firms identified in Section A, EA plans to utilize TREKK as a team
member. With TREKK's North Omaha office,the company is demonstrating its
commitment to the neighborhood. Estimated fees for TREKK on the three projects are
$41,242.
2) Administration
a) For the administration of the Economic Inclusion Plan, a designated Plan Administrator should
be noted here. This person is one that has the qualifications, capacity, and authority within your
company to address deficiencies,make changes,train contractor's staff and sub-consultant on
the components of the Plan, and any other requirements necessary to fully administer the plan
4
according to the specific benchmarks submitted within the plan and the responsibilities listed
below.
b) The Consultant's Economic Inclusion Plan Administrator is Melissa Smith, (Business
Development Manager),their specific responsibilities include:
i) Monitor goals outlined in this plan and report progress.
ii) Assuring certified SB and ESB and historically underutilized businesses have an equitable
opportunity to compete for subcontracts.
iii) Coordinating participating in outreach conferences,trade fairs and training sessions to the
certified SB and ESB and historically underutilized business community with City's Public
Works Depaitiiient and CSO's Program Management Team.
iv) Collaborate with organizations that assist and train in the area of workforce development
and business advocacy.
v) Participating in early procurement planning to ensure that equitable opportunities are
identified for certified SB and ESB, and historically underutilized business.
3) Deliverables:
a) Consultant shall provide compliance data/reports with each invoice providing performance
status against each stated goal. If Consultant is not meeting any stated goal; as outlined in this
Inclusivity Plan;the Consultant shall provide a Corrective Action Plan, outlining their strategy
to meet the goal(s).
fr'yGt�a..,›-- 7/1/15
Name Date
Economic Inclusion Plan Administrator
7/1/15
Name t72 Date
Project Manager
5
NO. 99.�
Resolution by
Res. that, as recommended by the Mayor, the
Professional Services Agreement with EA
Engineering Science and Technology, Inc., •
PBC, for field investigation, preliminary
through final design and bid phase services on
OPW 52776, 52777, 52778, being the CSO �.
Green Infrastructure Projects Design, is
hereby approved; and that the Finance
Department is authorized to pay EA
Engineering Science and Technology, Inc.,
PBC, $1,429,063.00 for these professional
engineering services from the Sewer Revenue
Improvement Fund 21124, CSO Control
Implementation Organization 116918; Sewer
Revenue Bonds will be issued to finance this
project.
1021Ahra
n
Presented to City Council
AUG...1..1..2015
Adopted -
euiter grown
City Clerk