ORD 40522 - Agmt with Encap to enhance capabilities of mini-pros O�'AAHA' •NE
, i t: s_ t_ L r Lis
`' ; '�"w,C°�a Office of the Mayor
z�F�f����,'l��k,� g„^, 1879 Farnam Street,Suite 300
� �"`.�'" ll u w 7 , "1 1 Omaha,Nebraska 68183-0300
�40 .� ro (402)444-5000
4713'FEBR°' FAX: (402)444-6059
'
City of Omaha �,e ,n h
Jean Stothert,Mayor t l f'1; 'r"
Honorable President
and Members of the City Council,
Attached is an Ordinance to approve an agreement between the City of Omaha and Eastern Nebraska
Community Action Partnership (ENCAP) in the amount of$22,875 during the period of July 1, 2015 to
June 30, 2016. ENCAP will use funds to enhance the capabilities of Mini-Pros, a youth entrepreneurial t-
shirt design initiative and employability skills training program.
The ordinance authorizes the City of Omaha Finance Director to pay ENCAP from the Nebraska
Commission on Law Enforcement and Criminal Justice (Nebraska Crime Commission) FY 2015 Juvenile
Services Grant, Award#15-JS-0415.
Your favorable consideration is requested.
Sincerely, Approved as to Funding:
°V(1/ r
Jean Stothert Date tephe B. Curtiss Date
Mayor Finance Director
Approved.
Se IS
Spy erfcer K. Danner, Jr. Date
Human Rights and Relation director
P:\MYR\0137pr
ORDINANCE NO. y5:2
AN ORDINANCE to approve an agreement between the City of Omaha and Eastern Nebraska
Community Action Partnership (ENCAP) in the amount of twenty two thousand eight hundred
and seventy five dollars ($22,875) to enhance the capabilities of Mini-Pros, a youth
entrepreneurial t-shirt design initiative and employability skills training program during the
period of July 1, 2015 and June 30, 2016; to authorize funding for such agreement from the
Nebraska Commission on Law Enforcement and Criminal Justice (Nebraska Crime
Commission) FY 2015 Juvenile Services Grant, Award #15-JS-0415; and to authorize payment
from such grant funding and involving appropriations of more than one year in conformity with
Section 5.17 of the Home Rule Charter; and,providing for the effective date hereof.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
Section 1. That, the City of Omaha has been awarded the FY 2015 Juvenile Services
Grant,Award#15-JS-0415 from the Nebraska Crime Commission.
Section 2. That, as recommended by the Mayor, the agreement between the City of
Omaha and Eastern Nebraska Community Action Partnership (ENCAP) in the amount of twenty
two thousand eight hundred and seventy five dollars ($22,875) to enhance the capabilities of
Mini-Pros, a youth entrepreneurial t-shirt design initiative and employability skills training
program is hereby approved.
Section 3. That the terms of the agreement shall extend from July 1, 2015 to June 30,
2016. In conformity with Section 5.17 of the Home Rule Charter, total expenditures as outlined
in the attached agreement, from such grant funds and involving appropriations of more than one
year, are hereby authorized and the Finance Director is authorized to make payments from the FY
2015 Juvenile Services Grant,Award#15-JS-0415, in accordance therewith.
ORDINANCE NO. VOA?
PAGE -2-
Section 4. That Eastern Nebraska Community Action Partnership(ENCAP)will provide
match in the amount of seven thousand six hundred and twenty five dollars($7,625)as detailed in
the attached grant application.
Section 5. That this ordinance being administrative, and not legislative, in character shall
be in full force and take effect immediately upon passage.
INTRODUCED BY COUNCILMEMBER
11411.1
APPROVED BY:
AOaafri—
MAYOR OF THE CITY OF OMAHA DATE
OCT 2 0 2015
PASSED ���
ATTEST:
CITY CLERK OF THE CITY OF OMAHA AT
APPROVED AS TO FORM:
•
ANT CITY ATTORNEY Vi's-
ASS!
P:\MYR\0137pr
0-1,1
STATE OF NEBRASKA
w,e. Y % Pete Ricketts
'� a „'.41. NEBRASKA COMMISSION ON LAW ENFORCEMENT AND CRIMINAL JUSTICE
?! (
�✓ � Governor Nebraska Crime Commission)
.j86 Darrell Fisher, Executive Director
301 Centennial Mall South
P.O. Box 94946
Lincoln,Nebraska 68509-4946
Phone(402)471-2194
FAX(402)471-2837
MEMORANDUM
Date: May 27,2015
To: Gail Braun
From: Vanessa Humaran,Juvenile Justice Grants Administrator
Re: Crime Commission Award
On May 27,2015,the Crime Commission approved grant#15-JS-0415, City of Omaha,"Eastern
Nebraska Community Action Partnership Mini-Pros", in the amount of$22,875.
In preparation please proceed with the process by following the directions below to ensure all
requirements are met to receive the grant award and special conditions in a timely manner. Submitting
this information by the deadline will allow our office to prepare the Grant Award contracts as soon as the
Federal Award arrives. All following items are DUE 30 days from the date of this memorandum. Please
submit all items to Stephanie Booher at Stephanie.booher((4nebraska.gov .
Budget, Contingencies,Summary Comment Sheet and A-133 Audits
The revised Budget and Contingencies must be submitted before the grant award can be prepared.
A Revised Budget is required if the award amount is different than the requested amount or more
information is necessary.
• Revised Budget consists of a)signed Budget Summary b)detailed budget pages and c) detailed
budget narratives.
• All budget forms can be accessed on the Crime Commission website at www.ncc.nebraska.gov
• Please submit the Revised Budget and Contingencies on yellow paper.
*Refer to the Summary Comment Sheet, provided with the Recommendation for.Award notice(sent prior
to the Crime Commission meeting),for any contingencies or specific requirements to be addressed.
Audit Requirements
• Submit most current A-133 Audit and Letter of Findings if your agency received$500,000 or
more in federal funds. You may submit electronic copy(pdt) or link to the audit to
Stephanie.booher(4nebraska.gov
• If the agency is not required to have an A-133 audit submit official statement on business letter-
head indicating the reason why it is not required to conduct and submit an audit.
An Equal Opportunity Employer
Printed with soy ink on recycled paper
Page2
May 27,2015
Grant Management Training
Grant Management Training(GMT)will be announced at a later date. Attendance is required for sub-
grantees who are new projects,have not attended GMT in the past 3 years,have new project personnel
(Project Director,Coordinator,Fiscal Officer),or those who need a refresher course on GMT. Other
individuals associated with the grant project are welcome to attend.
State:Rev.6/12
Nebraska Commission State
on Law Enforcement
and Criminal Justice Grant Award
Sub-grantee State Grant Date of Award CFDA#
City of Omaha Number# N/A
15-JS-0415 05/27/2015
Project Title Grant Amount
Eastern Nebraska Community Action Partnership Mini- State $22,875
Pros
Match $ 7,625
Total $30,500
Approved Budget for Project
CATEGORY STATE MATCH TOTAL
SHARE SHARE PROJECT COST
Personnel
Consultants/Contracts $22,875.00 $7,625.00 $30,500.00
Travel
Supplies/Operating/Expenses
Equipment
Other
Total Amount $22,875.00 $7,625.00 $30,500.00
% Contribution 75% 25% 100%
This award is subject to the General and Fiscal Conditions established by the Nebraska Commission on Law Enforcement and Criminal Justice and to the
special conditions enclosed with this award as indicated below.
The grant period will be from 07/01/2015 to 06/30/2016 except as authorized by the Commission. To be a valid,grant,this Grant Award must be signed
and returned to ' 'on within 30 days of receipt.
The srantcugrantee hereby attests and a s that the required cash match will be designated,appropriated,and expanded for the project within the duration of the
G rlod.
X This award is subject to special conditions(enclosed).
..„ /2
Sic `-', 1.7,,ei.. h
Signature o xecutive Director or Re esentative Signature of Project Director
Darrell Fisher,Executiv irector
,f/ r,4 U2U%5' Gail Braun, Grant Administrator Q(apfc
Typed Name and Title Date) Typed Na and Title Date
Signature of"Authorized Official Signature financial Officer
(Mayor,County Board Chairman,Chair of non-profit Board etc.) (County Treasurer,City Clerk,etc.)c/
Jean Stothert, Mayor —7/ r 7/!S Stephen B. Curtiss, Finance Direc�ft l/d u
Typed Name and Title Date Typed Name and Title Date
Nebraska
o rmilssion on Subgrant Special
Law Enforcement and a Form GA-3
Criminal Justice Conditions Rev 6/14
Distribution: Subgrantee: Subgrant Number:
City of Omaha 15-JS-0415
Original to Commission
One copy to Subgrantee
Subgrant Title:
Eastern Nebraska Community Action Partnership Mini-Pros
This contract is subject to the standard conditions agreed to in the original application and the signed Certified Assurances.
In addition,the subgrantee must comply with the Office of Justice Programs "Financial and Administrative Guide for Grants"
(OJP M 7100.1C), Federal Program Guidelines, and the Nebraska Commission on Law Enforcement and Criminal Justice
(Crime Commission)Guidelines and the following special conditions:
1. Records Retention
The Commission shall have access to all project related materials for the purposes of audit and examinations. All
records shall be retained for five (5) years from the date of the final fiscal report, unless an audit is in progress or the
findings of a completed audit have not been resolved satisfactorily;
2. Audits
a) All audits will comply with the Single Audit Act of 1984, as amended. Audits for private non-profit agencies shall
comply with Circular A-133;
b) Agencies and organizations receiving federal funds from various sources totaling $500,000 or more during the
Subgrantees Fiscal Year are required to have an annual audit. Total cost of the audit must be prorated among funding
sources. Agencies and organizations receiving federal funds from various sources totaling less than $500,000 during
their Fiscal Year are not required to have an annual audit. However,a complete agency audit complying with the Single
Audit Act of 1984, as amended, is highly recommended once every three years for private non-profit agencies receiving
funding from the Crime Commission;
c) One (1) copy of the audit that includes a Letter of Findings are required to be submitted to the Crime Commission, if
they are not part of the audit;
3. Accounting Procedures
a) Awarded applicants shall implement and maintain an accounting system which accurately reflects income received,
expenditures, and documentation of expenditures. Each source of income must be accounted for separately and a clear
audit trail for each source of funding must be maintained. Matching funds need not be applied at the exact time or in the
required proportion to the obligation of Federal funds. However,the full match share must be obligated by the end of the
project period. Accounting records are to be available for monitors and audits;
b) If at any time an impropriety is found in the accounting or use of any funds received by the subgrantee, the Crime
Commission must be notified immediately and informed about how the agency will address the problem;
c) All subgrantee's receiving payments from the Crime Commission are required to receive payments via the Automated
Clearing House(ACH)payment. New subgrantee's must complete paperwork to sign up for ACH payment and can find
the form at http://www.hhs.state.ne.us/forms/EFT.pdf This must be completed before funds can be received;
4. Acceptance of Grant Award and Special Conditions
a) Grant Award must be accepted;signed by the subgrantee=s authorized official,the director of the project,and the fiscal
officer;and,returned to the Crime Commission within thirty(30)days from the date of the letter;
b) Special Conditions must be accepted; signed by the subgrantee=s authorized official, director of the project, and the
fiscal officer,and returned to the Crime Commission within thirty(30)days from the date of the letter;
c) Contingencies must be met within thirty (30) days of the date of the letter as required for the award as stated on the
Summary Comment Sheet. Grant funds will not be released until all contingencies are addressed;
5. Reporting Requirements
a) Grant Activity Summary Reports are required quarterly. Reports are due by the 15th of the month following the
end of each quarter during the grant period;
b) Cash Report/Cash Requests are required quarterly even if no grant funds received or expenses are incurred.
Reports are due by the 15th of the month following the end of each quarter during the grant period as well as the final
ACash Report@ reflecting the total grant expenditures at the end of the grant period. Final cash report must be
submitted within forty-five(45)days from the end date of the grant;
c) Regardless of the start date of the grant project,quarterly reports are due for normal quarters as listed below
Jan—March: Due April 15th July—Sept: Due October 15th
April—June: Due July 15th Oct—Dec: Due January 15th
When the 15th falls on a holiday,Saturday or Sunday,all reports are due the prior working day.
d) Subgrant Adjustment: Subgrantees must submit a subgrant adjustment request to the Crime Commission when any
of the following has or will occur:the focus of the funded project changes,there is a change in the start or end date
of the funded project,a new project director or fiscal officer is named for the awarded project,or a transfer of dollars
between categories is needed which affects awarded dollars and any matching dollars.No budget revisions(awarded
or matching dollars)'are to be made by the subgrantee receiving funds without prior approval from the administrator
unless otherwise provided by law;
e) Federal and matching funds are to be used for the purpose stated in the approved grant application. Any changes
must be approved by the Crime Commission grant administrator prior to the change taking place through submission
of a Subgrant Adjustment Request;
6. Match
The Subgrantee must insure any required match is met and that match is documented before the end of the project
period. Match,both cash or in-kind,must be documented in the agency's accounting system;
7. Time Records
The subgrantee will maintain time records that comply with the Office of Management and Budget (OMB) A-87
Circular to clearly document the hourly activity of each grant funded or match funded position to show the actual
percentage of time charged to the funding source. Records will be maintained by the subgrantee to document any
differences between budgeted and actual federal and match personnel grant costs. Timesheets for grant funded
positions should include the signature of the employee and their supervisor. Volunteer positions used as match are
to be documented and supported by the same method used for employees. Refer on OMB circulars:
http://www.whitehouse.gov/omb/circulars/
8. Mandatory Training
The subgrantee project director and/or fiscal officer or a designated representative must attend the Grant
Management Training sponsored by the Crime Commission. At least one Board member of a Private Non-profit
agency receiving grant funds from the Crime Commission must also attend Grant Management Training;
9. Publicity
Any publicity of this project will include an acknowledgement of funding by the Nebraska Commission on Law
Enforcement and Criminal Justice (Crime Commission). A copy of such publicity shall be sent to the Crime
Commission. When issuing statements,press releases,requests for proposals,bid solicitations,and other documents
describing projects or programs funded in whole or in part with Federal or State money, all grantees receiving funds
shall clearly state (1)the percentage of the total cost of the program or project which will be financed with Federal
or State money,and(2)the dollar amount of Federal or State funds for the project or program;
10. Publications
The subgrantee agrees that any publication(written, visual or audio, excluding press releases, newsletters and issue
analysis) issued by the subgrantee describing programs or projects funded in whole or in part with Federal or State
funds, shall contain the following statement: "This project was supported by Grant # awarded by the
Nebraska Crime Commission. Points of view or opinions contained within this document are those of the author
and do not necessarily represent the official position or policies of the Commission." Two copies of any such
publication are to be submitted to the Crime Commission;
11. Non-Discrimination
a) The Subgrantee assures it and all its contractors will comply with all applicable nondiscrimination requirements as
set forth by federal and state laws. No person shall be excluded from participation in, denied the benefits of,
subjected to discrimination under, or be denied employment in connection with any activities receiving funds under
the Act on the basis of race,color,religion,age,sex,national origin,or handicap;
b) In the event a federal or state court or administrative agency makes a finding of discrimination after a due process
hearing,the recipient of funds will forward a copy of the finding to the Office of Civil Rights Compliance of the
Office of Justice Programs in Washington,D.C. Additionally,a copy of the findings are to also be sent to the Crime
Commission. If required,the subgrantee will formulate an Equal Employment Opportunity Program(EEOP) in
accordance with 28 CFR 42.301 et.seq.;
c) Grantees whose projects,personnel,or subgrantees become involved in any litigation,whether civil or criminal,
shall immediately notify the Crime Commission and forward a copy of any demand notices, lawsuits,or indictments
to the Commission;
12. Limited English Proficiency Plan
The subgrantee must comply with the Department of Justice Guidance pertaining to Title VI of the Civil Rights Act
of 1964, 42 U.S.C. § 2000d. Subgrantees receiving Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with limited English proficiency(LEP). For
information on the civil right responsibilities,see http://www.lep.gov;
13. Federal Government De-bar
If at any time during the grant period the subgrantee is barred from doing business with the Federal Government,the
Crime Commission shall be notified by the subgrantee in writing within 30 days;
14. Drug-Free Workplace
All agencies who are participants in the awarded project shall establish and maintain a drug-free work place policy;
and,
15. Private Non-profit Agency Board Responsibilities
Two (2) board members of private non-profit agencies awarded funds shall review, on a quarterly basis, all
expenditures for the agency. This review shall include, but is not limited to, checks written for the period, deposits,
assurance of a balanced checkbook,review of the entries in the agency=s ledgers, and review of the income received
from funding agencies and donations.
16. Fraudulent Use of Funds
The subrecipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent,
contractor, subgrantee, subcontractor or other person has either 1)submitted a false claim for grant funds under the
False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest,
bribery, gratuity, or similar misconduct involving grant funds. Potential fraud, waste, abuse or misconduct should
be reported. In addition, the subgrantee must notify the Nebraska Crime Commission. For more information:
www.usdoj.gov/org;
17. Required Compliance
The subrecipient agrees to comply with any modifications or additional requirements that may be imposed by law
and future OJP(including government-wide and Nebraska Crime Commission)guidance and clarifications;
Funding/Program Specific Conditions
I have read the above Special Conditions and understand they are part of the binding Grant Award. I acknowledge
failure to satisfactorily meet all conditions of the grant and/or submit required documents may result in suspension or
termination of the grant award. f Q
Signature of Authorized Official J �.l�ti ci Gt7C Date 7/( 7/ (
Note: The Authorized Official is the Mayor, Chair of County Board or City Council or the Board Chair of a
Private Non-profit Agency. The Director of the Agency is NOT considered the authorized official for the signing
of these Special Conditions. ()Signature of Project Director a.4-40 Date-7 7/27o? /i
Signature of Project Coordinator Date
Signature of Fiscal Officer Date �-S�
EASTERN N E BRASKA
400Helping People. Changing roves Eastern Nebraska Community Action Partnership,
c MINSIOnity (ENCAP)
„400/
a Fowler Avenue
i Omaha,NE 68111
656
PA R , Al E 14 S H I P Phone:X:40 -451-3-57
FAX:402-451-3057
ICS POVERTYFIGHTING NARK Web address: www.encapomaha.orq
June 18, 2014
This document provides the information requested by the Nebraska Crime Commission for the Juvenile
Services Grant#: 15-JS-415 regarding Contingencies for Award.
Areas for improvement:
**The Youth Specialist will have a presence in the Greater North Omaha community to recruit youth for Eastern
Nebraska Community Action Partnership's (ENCAP) entrepreneurial initiative for the afterschool program and
the summer program. This will be a full time position. This youth specialist will be responsible for teaching all
aspects of small business development and will provide training on graphic design, screen printing, a best
practices for marketing a business. This youth specialist is responsible for all administrative paperwork, and
case management for the success of the program. The youth specialist will be working a 40 hours work week.
The Program Development Manager will provide supervision to the Youth Specialist and will have input on
development of materials, outreach efforts, and review of data collection. This person will also develop the
quarterly grant reports along with the youth specialist and will be in attendance at any required grant meetings.
Additional information under sustainability.With the use of social media for marketing and advertising and taking
part in local events and tradeshows, in addition to securing t-shirt contracts within the community, ENCAP's
afterschool and summer programs looks to increase t-shirt business by creating newly designed original t-shirts
at ongoing local events and trade shows as well as on-line. With similar means of advertising, as well as phone
support, flyers, and word of mouth. In addition to the t-shirt venture, the jewelry created by youth participants
will be made available for purchase to create revenue for the youth programming. In the area of photography,
the projection for ENCAP's youth program is to secure space during local community and public school events
and set up photo booths for pictures during the events. The end goal is for youth participants to graduate high
school with small scale businesses started and the knowledge to expand.
Project period that falls with Grant period of July 1, 2015 to June 30, 2016. During the summer month of July
2015, ENCAP's summer entrepreneurship program will already be in place working on problem solving and
decision making skills while, teaching the youth the beginner(basic)skills in photography,jewelry making and t-
shirt design. During that summer, the youth participants will be involved in competitions with one and two-day
business adventures, to create sales that help to illustrate the power of entrepreneurship and creating business.
These competitions will include, but not limited to bake sales and carwashes. During this time, basic concepts of
business are being taught. By summers end and carrying over into the school year, the youth participants who
attended, will be more educated and season with the entrepreneurship process and will have an increase of
knowledge from the previous summer training. These youth participants will help usher in and aid in the
development of new youth participants who will join ENCAPs entrepreneur program during the school. This
process will continue from summer program to afterschool program yearly, with the projected goal of adding
additional arenas of opportunities for entrepreneurship, skill building, and networking, according to program
growth.
Saundra A. Love
(FDS) Program Development Manager
Family Development Services
402-453-5656 EXT. 212
Grant Number
[Crime Commission Use Only]
NEBRASKA CRIME COMMISSION
FY 2015 STATE JUVENILE SERVICES APPLICATION
SECTION I: APPLICANT INFORMATION
1. Applicant Name: Name: City of Omaha, Office of the Mayor Telephone: [402] 444-5000
[Agency/Organization] Fax: [402] 444-6059
The applicant must be the agency that will
receive and disburse the grant funds.
2. Applicant Federal Employer ID#: 47-6006304
[Must be 9 digits]
3. Address: 1819 Farnam Street, Suite 300
Omaha,NE 68183-0300
[Include zip code+4 digits]
4. Project Title: Eastern Nebraska Community Action Partnership Mini-Pros
5. Project Director: Name: Gail Braun Telephone: [402] 444-5286
[Receives all grant correspondence] Title: Grant Administrator Fax: [402] 444-6059
Email: gbraun@cityofomaha.org
Address: 1819 Farnam Street, Suite 300
Omaha,NE 68183-0300
[Include zip code+4 digits]
6. Project Coordinator: Name: Saundra Love Telephone:[402]453-5656
[Cannot be the Project Director] Title: Program Development Manager Fax: [402]451-3057
Email: stove@encapomaha.org
Address: 2406 Fowler Avenue,
Omaha,NE 68111-2013
[Include zip code+4 digits]
7. Fiscal Officer: Name: Stephen Curtiss Telephone: [402] 444-5417
[Cannot be the Project Director] Title: Finance Director Fax: [402] 546-1150
Email: Stephen.Curtiss@cityofomaha.org
Address: 1819 Farnam Street, Suite 1004
Omaha,NE 68183-1000
[Include zip code+4 digits]
8. Authorized Official: Name: Jean Stothert Telephone: [402]444-5000
[NOTE:The authorized official includes county Title: Mayor Fax: [4021444-6059
board chair,mayor,city administrator,state Email: mayorstothert@cityofomaha.org
agency director,chair or vice-chair of non-profit
agency.] •
Address: 1819 Famam Street, Suite 300
Omaha,NE 68183-0300
[Include zip code+4 digits]
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 1 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
9. Is the proposed program a model,best-practice, evidence based, or promising practice program?
(See Page 10 of the Application Kit Instructions)
® Yes No
What evidence exists that the proposed program is evidence based and/or effective?
ENCAP originally implemented youth entrepreneurship programming in 2011.At that time, funds available were
sufficient to capitalize the main components of the Entrepreneurship program including the investment in a quality T-
shirt press printing press and design equipment. ENCAP's youth program operates under the premise of youth who
are under adult supervision and engaged in positive activities are less likely to be involved in juvenile crime as
shown in a study titled"Investing in Omaha's Children and Youth: Master Plan(SRI International 2007 pp.38-44).
10. Impact Demographic: List the area[s] Douglas County
served by the project [i.e. counties, cities,
neighborhoods, etc.].
Youth: List the number of youth, ages 10-17, 50
projected to be served by the project.
11. Previous 5-Year Crime Commission Funding for this Project: 13. Area[s] Served by Project:
[Statewide, Counties, Cities]
Grant#: 13-JS-409 Amount: $30,500 Douglas County
Grant#: 14-JS-405 Amount: $30,500 Douglas County
Grant#: Amount:
Grant#: Amount:
Grant#: Amount:
12. Is the amount of funds requested following the step down policy? ® Yes No
If no, clearly justify the need for the Crime Commission to waive the step down policy for this project.
13. Previous 5-Year Crime Commission Funding for this Juvenile Justice Project:
Funding Source Received in past 5 years Requesting funds for 2015
Title V nYes ►1No ❑Yes NNo
Juvenile Accountability Block Grant nYes ®No ['Yes eNo
County Aid EYes ®No nYes NNo County Aid Enhancement ❑Yes No nYes No
Community-Based Aid nYes ►1No nYes ►�No
Title II Yes No ❑Yes ►1No
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 2 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
14. Comprehensive Juvenile Services Plan:
®YES FIND Our community has an approved current Three Year Comprehensive Juvenile Services
Plan on file with the Nebraska Crime Commission.
List begin and end date of plan:
July 1,2012—June 30, 2015
List the 3-5 priorities in the plan:
I. Reduce barriers to attendance challenges for youth in Douglas County and the Omaha Metro.
2. Increase effective services to youth and reduce re-traumatizing events caused through the continued disconnect
between the provider community(representing youth needs)and the systems/policies in place to support youth.
3. Provide centralization of information sharing, communication, and collaboration opportunities for the juvenile justice
system and juvenile services providers in Omaha and Douglas County in order to ensure the greatest collective impact
on each of the areas of identified need for youth.
4. Identify and develop strategies to address issues of Disproportionate Minority Contact(DMC)within the target
populations identified through work with the Burns Institute.
5. Utilize core Juvenile Detention Alternatives Initiative(JDAI)strategies to restructure policy and practice to create
strategic,collective system improvements and reform to most efficiently use resources to most effectively serve youth.
6. Reduce the number of unstably housed youth in the Metro Area.
7. Reduce recidivism and barriers to success for youth re-entering home placements following disruptions in home,
school, and community as a result of formal legal actions.
8. Reduce incidence of youth violence and exposure to violence through strategic,holistic community-wide efforts.
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 3 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
SECTION II: EXECUTIVE SUMMARY
The City of Omaha will subcontract with Eastern Nebraska Community Action(ENCAP)to
provide afterschool programming for teens. ENCAP's mission is to eliminate the causes of
poverty by strengthening individuals, families and communities through self-sufficiency
initiatives in Douglas and Sarpy Counties. The agency has a youth afterschool program for teens
with the majority of families living at or below 125%of the federal poverty guidelines. While
the youth program encourages educational achievement in all aspects,the program itself has an
emphasis on entrepreneurism. The youth program focuses on five core principles which include:
Independent Thinking, Economic Freedom, Personal Professionalism, Business Development,
Community Involvement and Networking. ENCAP proposes to address the out-of-school time
for up to 50 youth,with an entrepreneurial afterschool program.
The needs that will be addressed in the Comprehensive Juvenile Services Plan is to reduce the
overall incidence of youth violence and criminal activity in the community; increase awareness
of truancy and decrease its incidence through a combined effort of the schools, service providers,
and law enforcement; and reduce the over representation of minorities within the juvenile justice
system.
ENCAP is a partner in the summer employment initiative, Step Up Omaha, and had a summer
employment program prior to the inception of the citywide employment effort to replace idle
time in the summer with employment opportunities. ENCAP's Youth Program realized the need
to address out of school time year round with the opportunities for entrepreneurial development
and employability skills through the development of a youth run screen printing business. This
component has been added to ENCAP's afterschool program for the upcoming school year and
will be used during the summer employment initiative.
ENCAP's afterschool program is implementing, The `E'in Me®-The Entrepreneur in You in the
program as a mandatory workshop. The `E'in Me, was developed by the Kauffman Center for
Entrepreneurial Leadership, along with the Agency for Instructional Technology. "The lessons
in The E in Me®use video and videodisc technology to present entrepreneurship in the context
of documentary real-life settings. For every illustration, students are required to learn, elucidate,
and apply basic concepts and principles, often by answering questions that ask them to consider
the reasons for decisions and the causes and the consequences of certain events."
http://www.ait.net/products/e in_me/info.htm#CON LEARN This workshop gives ENCAP's
afterschool program a strong foundation in entrepreneurism and effectively flows into the five
core principles of the afterschool program.
ENCAP is requesting$22,875 for the project which has a total cost of$30,500. The additional
funding for the project comes from a Community Services Block Grant. ENCAP in its third year
of funding and is asking for the same amount, less 25%,base on the level 2 step down.
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 4 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
SECTION III: BUDGET SUMMARY
Category Requested Amount Match Share Total Project Cost a
A. Personnel
•
•
B. Consultants/Contracts $22,875 $ 7,625 $30,500
C. Travel
D. Supplies/
Operating Expenses
E. Equipment
F. Other Costs
TOTAL AMOUNT $22,875 $ 7,625 $30,500
%Contribution 75% 25% 100%
CERTIFICATION: I hereby certify the information in this application is accurate and as the
Authorized Official for the project, hereby agree to comply with all provisions of the grant program
and all other applicable state and federal laws.
[NOTE: The authorized official includes county board chair, mayor,city administrator, state agency
director,chair or vice-chair of.non-profit agency.]
Name of Authorized Official (type or print): Jean Stothert
Title: Mayor
Address: 1819 Farnam Street, Suite 300
City, State,Zip+4: Omaha,NE 68183-0300
Telephone: 402-444-5000
Signature of Authorized Official:
tom.
Date: 01/08/2015
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 5 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
SECTION IV: COMMUNITY DESCRIPTION
A. Complete the following table:
Gender, Race& Total Population of Grant Area Total Population of Grant Area
Ethnicity between 10 — 17 years of age
Number %of Total # Number % of total #
Male 261,018 49.16% 29,706 50.87%
Female 269,982 50.84% 28,686 49.13%
Total 531,000 100.00% 58,392 100.00%
White 379,528 71.47% 45,541 78.0%
Black 58,793 11.07% 9,644 16.50%
American Indian and 2,211 0.42% 1,062 1.8%
Alaska Native
Asian 15,703 2.96% 2,145 3.7%
Native Hawaiian and 187 0.04%
other Pacific Islander
Other 13,288 2.50% * *
Total 469,710 88.46% 58,392 100.00%
Hispanic or Latino 61,290 11.54% 9,828 16.83%
Not Hispanic or Latino 469,710 88.46% 48,564 83.17%
Total 531,000 100.00% 58,392 100.00%
Cities, Counties,Towns included above:Douglas County,Nebraska
Total Population of Grant Area Source of Data: U.S.Census Bureau,2011-2013 3-Year
American Community Survey
Total Population of Grant Area between 10- 17 years of age Source of Data:Puzzanchera,C.,
Sladky,A. and Kang, W.(2014). "Easy Access to Juvenile Populations: 1990-2013." Online.
Available: http://www.ojjdp_gov/cjstatbb/ezapcpi
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 6 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
B. Provide an overview of the community[s] where this project will take place:
Douglas County is located on the eastern part of the state of Nebraska and bordered entirely on
the east by the Missouri River. Douglas County is the most heavily populated county in the state
and represents over 28 percent of the total state population. With a population over 531,000
Douglas County is home to the cities of Omaha, Ralston,Valley, Waterloo, Bennington, and
Boys Town. The Greater Omaha Metropolitan Area is estimated to have a population of 886,000.
While these citizens may reside in the bordering counties of Sarpy and Cass County,Nebraska
and Pottawatomie, Washington, or Mills County, Iowa,many of these individuals either work,
attend school, visit or travel through Douglas County daily. The Douglas County population is
diverse; with 71.47 percent of residents are white, 11.07 percent African American,2.96 percent
Asian, and 11.54 percent Hispanic or Latino. While no formal data count is available currently,
it is estimated there are between 20,000 to 30,000 refugees from other countries (primarily
African nations) living and working in Douglas County,with 7,000 to 11,000 of those being in
the juvenile population.
According to the 2011-2013 (3 Year) American Community Survey there were 205,762
households in Douglas County,Nebraska, of which families made up 61.6 percent of the
households. The average household size was 2.52 people. Of family households,this figure
44.3 percent consists of married-couple families and 17.3 percent single parent households.
Nonfamily households made up 38.4 percent of all households. In Douglas County,32.7 percent
of all households have one or more people under the age of 18. 8,012 grandparents lived with
their grandchildren under 18 years old. Of those grandparents, 34.7 percent were financially
responsible for their grandchildren.
Juveniles under the age of 18 make up 26.1 percent of the total Douglas County population. The
distribution of race and gender among the juvenile population is similar to that of the entire
Douglas County population.
C. Please describe any Disproportionate Minority Contact [DMC] issues that have been
identified in the community. How will the proposed project address the
disproportionality?
Douglas County,Nebraska has been actively addressing the issue of Disproportionate Minority
Contact(DMC) for the past decade. Douglas County has an active committee that meets on a
monthly basis and focuses on issues of key factors contributing to DMC, arrest, and detention
data, and discusses means to address the issue. The group is comprised of individuals involved in
the juvenile justice system and local service and program providers. These individuals work to
address the issue collectively and within their own organizations. The DMC Committee
continues to lead in addressing DMC issues through trainings and workshops,the development
of programs that address the need for culturally specific services, and data analysis. The
Committee serves as a policy resource and working group for Juvenile Detention Alternatives
Initiative (JDAI) in Douglas County.
The DMC committee has identified African Americans as the minority population with the
greatest disproportionality in the Douglas County juvenile justice system. African American
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 7 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
youth are cited for law violations twice as often as Caucasian juveniles. For those youth cited,
African American youth are one to one and a half times more likely to be filed on in Court than
their Caucasian counterparts. Of the juveniles cited,African American juveniles are placed in
secure detention at a rate of nearly two times that of Caucasians youth, and in juvenile
correctional facilities at a rate of three and a half times that of Caucasian juveniles.
Over 95 percent of youth involved with afterschool and/or summer programming at ENCAP are
minorities, with highest representation of African-Americans. This project engages youth who
are most at risk to be involved with high risk behaviors in an entrepreneurial initiative that will
provide them with transferable skills and opportunities to make positive changes in their lives.
By introducing a variety of interventions in the afterschool program, ENCAP is meeting the
challenge of combating the 32 percent dropout rate for OPS,which serves a"disproportionately
large number of low-income and very low-income students(as indicated by the fact that 53
percent of OPS students qualify for free and reduced-priced meals)"identified by a study entitled
"Investing in Omaha's Children and Youth: Master Plan" (SRI International 2007) By definition,
it can provide "structured afterschool activities" with adult supervision as identified in the study
because statistics show that"juvenile crime is committed between 3 and 6p.m."and "teens who
are unsupervised after school are 37 percent more likely to become teen parents."
D. For applicants from Douglas, Lancaster, Sarpy, Cherry,Colfax, Dakota,Dawes, Dawson,
Hall,Madison, Platte, Saunders, Scottsbluff, and Thurston counties,provide the 2010
RRI's for the contact point[s] the programming will address. Discuss the contact points
impacted by the proposed project:
\.rti♦c `'�r1 me ieatr i
Bi a pt Hispanic Otlret'
Relatise state lutist. (nrrt iced with Ll irs iian or Cult to in - �(t
p� .- V1(lite . ilt teas- of tst tt !'
1l lute Jut.enilcs = ` y other 1'acttic Vastca `iised 1 •minorities
1trrcrtcro ► l.atnrn
2.Juvenile Arrests 1.00 2.05 0.79 0.40 * * * 1.34
3.Refer to Juvenile Court 1.00 1.65 1.93 1.19 * * * 1.75
4.Cases Diverted 1.00 0.93 0.89 ** * * * 0.90
5.Cases Involving Secure Detention 1.00 1.70 0.97 ** * * * 1.46
6.Cases Petitioned 1.00 1.23 0.63 ** * * i * 1.03
7.Cases Resulting in Delinquent Findings 1.00 1.03 1.07 ** * * * 1.03
8.Cases resulting in Probation Placement 1.00 ' 1.00 ** ** * * * 1.15
9.Cases Resulting in Confinement in Secure 1.00 3.53 3.03 ** * * * 4.02
Juvenile Correctional Facilities
10.Cases Transferred to Adult Court 1.00 0.74 ** ** * * * 0.63
Group meets 1%threshold? Yes Yes Yes Yes No No No
Key:
Statistically significant results:bold font
Results that are not statistically significant:regular font
Group is less than 1 percent of the youth population:*
Insufficient number of cases for analysis:**
Missing data for some element of calculation:---
01/09/2015 City of Omaha-Eastern Nebraska Community Action Partnership(ENCAP) Page 8 of 26
FY 2015 NE Crime Commission-Juvenile Services Application
SECTION V: PROBLEM STATEMENT
A. Problem Statement
Complete the following sentence. The problem to be addressed by this application is:
The problem to be addressed by this application is the need for educational, entrepreneurial
opportunities for low-income youth, and employability skill development for youth residing in
North Omaha. There are very few youth programs in North Omaha that serve low income youth
between the ages of 13-18,which is the target age group that ENCAP's afterschool and summer
program serves. Local youth are discouraged because of the lack of afterschool activities and
summer employment opportunities available to them. The proposed project will address both
concerns.The successful acquisition of the skills and competencies necessary to function
effectively in communities requires that youth"Feel safe, valued, useful and fully grounded in
the core values" (Community Action Partnership, 2003). For youth living in poverty, this
developmental process can be especially burdened with risk. According to the National Survey
on Drug Use and Health, 2007,participation in afterschool activities is associated with higher
levels of academic achievement and self-esteem, as well as lower levels of substance use,
findings that are stronger for youth from low to middle income families.
In 2012 the decision was made to offer an entrepreneurial development program along with basic
employability skills training starting in 2013/2014.Though not every youth in ENCAP's Youth
Program will become an entrepreneur, skill development will transfer to the individual's post—
secondary education and/or career growth. The funding requested will help to sustain the project,
as the entrepreneurial and employability skills training becomes an integral component of
ENCAP's youth programming
B. Provide statistical documentation of the problem, including local data from three years.
ENCAP's primary area of delivery of services in the North Omaha community encompasses the
following zip codes; 68111, 68104 and 68110. The total population for this area is 70,563 of that
number 8698 are youth between the ages of 6 to 17 years old. These three zip codes represent
some of the greatest areas of poverty with the city of Omaha.
In fiscal year 2010, ENCAP provided services for 12,913,unduplicated numbers, of persons
served throughout the agency. Analysis of data reveals the following economic status of
individuals served: 36 percent of people served were at or below 50 percent of the Federal
Poverty Level (FPL); 19 percent were at or below the 51-75 percent of FPL; 14 percent were at
or below 76-100 percent of FPL; 8 percent were at or below 101-125 percent the FPL; 6 percent
were at or below 126-150 percent the FPL; and 16 percent were at or below 150-175 percent the
FPL.
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 9 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
In fiscal year 2011, ENCAP provided services for 8,070, unduplicated numbers, of persons
served throughout the agency. Analysis of data reveals the following economic status of
individuals served: 62 percent of people served were at or below 50 percent of the Federal
Poverty Level (FPL); 10 percent were at or below the 51-75 percent of FPL; 9 percent were at or
below 76-100 percent of FPL; 7 percent were at or below 101-125 percent the FPL; 5 percent
were at or below 126-150 percent the FPL; and 7 percent were at or below 150-175 percent the
FPL. Analysis of the data for fiscal year 2010 and 2011 reveals an increase of 9 percent of
ENCAP customers experiencing poverty at or below 125 percent of the federal poverty level.
In fiscal year 2012, ENCAP provided services for 8,020, unduplicated numbers, of persons
served throughout the agency. Analysis of data reveals the following economic status of
individuals served: 41 percent of people served were at or below 50 percent of the Federal
Poverty Level (FPL); 14 percent were at or below the 51-75 percent of FPL; 16 percent were at
or below 76-100 percent of FPL; 12 percent were at or below 101-125 percent the FPL; 11
percent were at or below 126-150 percent the FPL; and 6 percent were at or below 150-175
percent the FPL. Analysis of the data for fiscal year 2011 and 2012 reveals an incremental
decrease of less than 1 percent of ENCAP customers experiencing poverty at or below 125
percent of the federal poverty level.
C. Describe how the priorities of the Comprehensive Juvenile Services Plan listed in Section I,
#16, address the problem statement.
The problems ENCAP's project addresses as priority areas identified in the 2012-2015 Douglas
County Comprehensive Juvenile Services Plan is to reduce overall incidence of youth violence
in community by providing positive out-of-school time activities for teenagers during the 3pm-
7pm hours when the majority of youth crime is committed, identified in the study Investing in
Omaha's Children and Youth: Master Plan (2007). Jason Ziedenberg, Executive Director of the
Justice Policy Institute stated, "Exaggerating youth involvement in crime does not make for
sound public policy. Instead of adding more funds to the police budget,the city should invest in
effective employment and youth development programs that have been shown to reduce crime in
other jurisdictions;"increase awareness of truancy and decrease its incidence through a
combined effort of the schools, service providers and law enforcement with the positive
reinforcement of ENCAP Youth Coordinators through participation in either ENCAP's
afterschool or summer program; and reduce the over-representation of minorities within the
juvenile justice system by engaging those who are at risk to be involved with high risk behaviors
in an entrepreneurial initiative that will provide them with transferable skills and opportunities to
make positive changes in their lives. Over 95 percent of youth involved with afterschool and/or
summer programming at ENCAP are minorities with highest representation of African-
Americans. By introducing a variety of interventions in the afterschool programming and
summer employment program, specifically the entrepreneurial and employability skills training,
youth will have the opportunity to make businesses for themselves and/or be employment ready
when they are applying for the limited job opportunities that are available to them,
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 10 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
D. Explain how and which of the 40 Developmental Assets®, as defined by the Search Institute,
are targeted by the project. Do not list more than five assets.
http://www.search-institute.org/system/files/40AssetsList.pdf
Three of the 40 Developmental Assists that the project addresses are 1) Youth as Resources; 2)
Youth Programs; and 3) Other Adult Relationships. ENCAP gets youth involved in afterschool
and summer programs, which have been shown to create positive opportunities and influence on
youth.ENCAP's youth programs involve both afterschool programming and summer
programming where teen talents can be nurtured and developed into skill sets that can be
transferred to careers,business ownership and/or post-secondary schools. The different
personalities and expertise that are brought in to feature one of the five core areas of ENCAP's
afterschool programming (Independent Thinking,Economic Freedom, Personal Professionalism,
Business Development and Community Networking and Involvement)helps to demonstrate the
adult support youth participants can depend on while engaged in both afterschool and summer
youth programs. Opportunities are also developed for the youth to participate in community
projects that give back.
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 11 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
SECTION VI: CURRENT EFFORTS
There are several afterschool programs in the North Omaha community that serve youth ages 13-
19. These afterschool programs offer academic assistance, adult supervision and a safe haven. In
addition to these things, ENCAP's afterschool program gives area youth an opportunity to learn
how to become entrepreneurs during their teenage years. ENCAP's five core principles,
(Independent Thinking, Economic Freedom,Personal Professionalism,Business Development
and Community Networking and Involvement)not only increase entrepreneurial thinking, but
also help to develop individual employability skills which enhance career advancement. As
research shows, there is a strong tie to lowering at risk behavior with youth and keeping youth
engaged in quality out-of-school time programming and the overwhelming need for job
opportunities for youth in the summer. One of the end goals of the program is to help students
not only create their own business ideas, but to actually help them register and trademark their
business idea and bring it to life.
ENCAP's primary area for delivery of services in the North Omaha community encompasses the
zip codes 68111, 68104 and 68110. The total population for this area is 70,563 of that number
8698 are youth between the ages of 6 to 17 years old. The lack of supervised programs for
teenagers has led to youth being left unsupervised during peak hours of high incidences of
juvenile crimes being committed, 3 p.m. —7 p.m.
ENCAP's afterschool program has partnered with other youth programs in the community.
These partnerships allow youth from different agencies to work together on different projects
and learn about different programs and what they offer. These partnerships with other youth
programs complement each other rather than duplicate services and ENCAP's entrepreneurial
initiative adds a much needed and often overlooked component to youth's self-worth and
awareness.
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 12 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
SECTION VII: PROJECT OPERATION
Youth ages 13-18, are referred to ENCAP's afterschool youth program through a variety of
sources, such as the court system, Omaha Public Schools, partnering agencies, churches, parents
and youth groups. Once the youth have been identified, registered and accepted into the program,
youth are then assessed to develop a plan of action, using the five core principles of the program
offered through ENCAP's youth services. Youth will be assessed over seven areas which
include: attendance in the afterschool program, behavior, community involvement,juvenile
justice involvement, school attendance, physical wellness and academics; all of which are part of
the five core principles of ENCAP's youth program as described below.
ENCAP's Entrepreneurial Youth program is based around five core principles, (Independent
Thinking,Economic Freedom,Personal Professionalism, Business Development, Community
Involvement and Networking)which create the foundation for becoming entrepreneurs and
developing the skills necessary to be successful. These five core principals are broken down into
modules and taught to the youth in three week blocks by the Youth Coordinator. During each
week of the module,the program days alternate between Mondays and Wednesdays and
Tuesdays and Thursdays. This approach leaves Friday's open for the Community Involvement
and Networking aspect of the afterschool program. During this time, ENCAP will be working
with other community organizations such as The Boys and Girls Club, YMCA, Goodwill's youth
partnership and other organizations to foster more opportunities in networking and fun events for
the youth in the Omaha metro area.
Within ENCAP's curriculum, based on its five core principles, are the individualized
entrepreneur workshops. These workshops include graphic design, photography,videography,
landscaping,t-shirt design, computer/restoring and virus protection, money management and
personal fitness and training. Established entrepreneurs and business owners will conduct these
workshops, which will give youth participants exposure and training in these fields and increases
their employability skills. Each workshop is offered once weekly for three months,with the
option for the youth participant to receive additional hands on training with the business owner
within the community after successful completion of the workshop.The workshops will be on-
going yearly with the exception of the Step-Up program which ENCAP partners with during the
summers.This ongoing relationship with entrepreneurs and business owners conducting
workshops, creates a pipeline of trained future employees for said businesses as well as paths for
future business owners.
Youth participating in the afterschool program will be re-assessed on a quarterly basis, parallel
with the calendar school year, to determine if changes need to be made for more assistance with
academics and truancy. Based on results at the end of the school year, selected students that have
shown success in school and ENCAP's entrepreneurial afterschool program,will receive
certificates of completion by ENCAP. Each high school junior and senior who successfully
complete their workshop will also be given an opportunity to intern with their workshop trainer
and be paid a stipend for the summer. This option is made possible with the assistance of
Goodwill's youth partnership and funding.
Upon completion of ENCAP's afterschool program, which includes entrepreneurial development
and employability skills training, the following goals and objectives are projected to be met:
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 13 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
Goal: Low-income youth located within ENCAP's service area will have enrichment
opportunities to expand their horizons, learn to recognize positive business opportunities
and reduce potential gang involvement and at risk behaviors.
Objective 1: 80 percent or 40 of 50 youth will have and increased knowledge of
entrepreneurial skills and gain an understanding of business expectations.
a. Students will successfully complete the five core principle components of entrepreneurial
development and employability skills demonstrating an increase in knowledge of presented
topics.
b. Students will successfully complete two workshops and demonstrate basic knowledge of their
newly acquired skills.
Objective 2: 80 percent or 40 of 50 youth will have an increased knowledge of personal
professionalism and be better prepared to enter the workforce.
a. Students will complete the money management workshop and demonstrate an increased
knowledge of finances.
b. Students will demonstrate money management and an increased knowledge of presented topics.
01/09/2015 City of Omaha--Eastern Nebraska Community Action Partnership(ENCAP) Page 14 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
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SECTION IX: SUSTAINABILITY
Continuation Applicants: Explain other sources of funding which have emerged to support the
project, if those funds will continue to be available,and how the project will be sustained when
the five-year step down process is completed.
This is ENCAP's third year to request funding of the Youth Program's entrepreneurial project.
With assistance from the Kappa Beta Delta(KBD) of Metro Community College's business
department, ENCAP was able to retain the business curriculum developed by the KBD students
and this curriculum is being implemented in ENCAP's entrepreneurial initiative. ENCAP was
also fortunate to acquire a seasoned entrepreneur in t-shirt production and with his expertise in t-
shirt design and production, a"train the trainer"component with current youth, will allow for
skills to be passed on to future participants. ENCAP also has acquired a seasoned
photographer/videographer, who volunteers with teaching youth participants the art and business
of photography and videography. Once business development, t-shirt production as well as
photography and videography come together for the youth involved, the revenue generated from
the business products and services will keep the initiative sustained once the step down process
is completed.
01/09/2015 City of Omaha Eastern Nebraska Community Action Partnership(ENCAP) Page 16 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
SECTION X: IDENTIFICATION OF PURPOSE AREAS
PURPOSE AREA CHECK IF AMOUNT OF
PROGRAM GRANT
ADDRESSES FUNDS FOR
THIS AREA THIS AREA
1.Aftercare/Reentry: Programs to prepare targeted juvenile offenders to
successfully return to their communities after serving a period of secure
confinement in a training school,juvenile correctional facility,or other secure
institution.Aftercare programs focus on preparing juvenile offenders for release
and providing a continuum of supervision and services after release.
2.Alternatives to Detention: Alternative services provided to a juvenile
offender in the community as an alternative to confinement.
3. Child Abuse and Neglect Programs.Programs that provide treatment to
juvenile victims of child abuse or neglect and to their families to reduce the
likelihood that such juvenile offenders will commit subsequent violations of
law.
4. Children of Incarcerated Parents: Services to prevent delinquency or treat
delinquent juveniles who are the children of incarcerated parents.
5. Community Assessment Centers(CACs): Centers that lead to more
integrated and effective cross-system services for juveniles and their families.
CACs are designed to positively affect the lives of youth and divert them from a
path of serious, violent,and chronic delinquency.Using a collaborative
approach, CACs serve the community in a timely,cost-efficient,and
comprehensive manner.
6.Compliance Monitoring: Programs,research, staff support, or other
activities primarily to enhance or maintain a state's ability to adequately
monitor jails,detention facilities, and other facilities to assure compliance with
Sections 223(a)(11),(12),(13),and(22)of the JJDP Act.
7. Court Services: Programs to encourage courts to,develop and implement a
continuum of pre-and post-adjudication restraints that bridge the gap between
traditional probation and confinement in a correctional setting. Services include
expanded use of probation,mediation, restitution,community service,
treatment,home detention, intensive supervision,electronic monitoring,
translation services and similar programs,and secure, community-based
treatment facilities linked to other support services.
8.Deinstitutionalization of Status Offenders: Programs,research, or other
initiatives to eliminate or prevent the placement of accused or adjudicated status
offenders and non-offenders in secure facilities,pursuant to Section 223(a)(I 1)
of the JJDP Act.
9.Delinquency Prevention: Programs,research,or other initiatives to prevent
or reduce the incidence of delinquent acts and directed to youth at risk of
becoming delinquent to prevent them from entering the juvenile justice system
or to intervene with first-time and non-serious offenders to keep them out of the
juvenile justice system.This program area excludes programs targeted at youth
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 17 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
already adjudicated delinquent, on probation,in corrections,and those
programs designed specifically to prevent gang-related or substance abuse
activities undertaken as part of program areas 12 and 32.
10.Disproportionate Minority Contact: Programs,research, or other
initiatives primarily to address the disproportionate number of juvenile
members of minority groups who come into contact with the juvenile justice
system, pursuant to Section 223(a)(22)of the JJDP Act.
11.Diversion: Programs to divert juveniles from entering the juvenile justice
system.
12. Gangs: Programs,research,or other initiatives primarily to address issues
related to juvenile gang activity. This program area includes prevention and
intervention efforts directed at reducing gang-related activities.
13. Gender-Specific Services: Services to address the needs of female
offenders in the juvenile justice system.
14. Graduated Sanctions: A system of sanctions that escalate in intensity with
each subsequent,more serious delinquent offense.
15.Gun Programs: Programs(excluding programs to purchase from
juveniles)to reduce the unlawful acquisition and illegal use of guns by
juveniles
16.Hate Crimes: Programs to prevent and reduce hate crimes committed by
juveniles.
17.Jail Removal: Programs, research, or other initiatives to eliminate or
prevent the placement of juveniles in adult jails and lockups,as defined in
Section 223(a)(13)of the JJDP Act.
18.Job Training: Projects to enhance the employability of juveniles or X $22,875
prepare them for future employment. Such programs may include job readiness
training,apprenticeships, and job referrals.
19.Juvenile Justice System Improvement: Programs, research, and other
initiatives to examine issues or improve practices,policies, or procedures on a
system-wide basis (e.g.,examining problems affecting decisions from arrest to
disposition and detention to corrections).
20.Mental Health Services: Services include,but are not limited to,the
development and/or enhancement of diagnostic,treatment,and prevention
instruments; psychological and psychiatric evaluations; counseling services;
and/or family support services.
21.Mentoring: Programs to develop and sustain a one-to-one supportive
relationship between a responsible adult age 18 or older(mentor)and an at-risk
juvenile(mentee)that takes place on a regular basis.
22.Indian Tribe Programs: Programs to address juvenile justice and
delinquency prevention issues for Indian Tribes and Alaska Natives.
23.Planning and Administration. Activities related to state plan development,
other re-awarded activities,and administration of the Formula Grant Program,
including evaluation, monitoring, and one full-time staff position pursuant to
Section 222 (c) of the JJDP Act and the OJJDP Formula Grant Regulation.
24.Probation: Programs to permit juvenile offenders to remain in their
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 18 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
communities under conditions that the juvenile court prescribes.
25.Restitution/Community Service: Programs to hold juveniles accountable
for their offenses by requiring community service or repayment to the victim.
26.Rural Area Juvenile Programs: Prevention, intervention,and treatment
services in an area located outside a metropolitan statistical area as designated
by the U.S.Bureau of the Census.
27.School Programs: Education programs and/or related services to prevent
truancy, suspension,and expulsion. School safety programs may include
support for school resource officers and law-related education.
28.Separation of Juveniles From Adult Inmates: Programs that ensure that
juveniles will not be detained or confined in any institutions where they may
come into contact with adult inmates,pursuant to Section 223(a)(12)of the
JJDP Act.
29.Serious Crime: Programs,research,or other initiatives to address serious
and violent criminal-type behavior by youth.This program area includes
intervention,treatment, and reintegration of serious and violent juvenile
offenders.
30.Sex Offender Programs: Programs to support the assessment,treatment,
rehabilitation,supervision,and accountability of juvenile sex offenders.
31.State Advisory Group Allocation: Activities related to carrying out the
state advisory group's responsibilities under Section 223(a)(3)of the JJDP Act.
32.Substance Abuse: Programs,research, or other initiatives to address the
use and abuse of illegal and other prescription and nonprescription drugs and
the use and abuse of alcohol.Programs include control,prevention, and
treatment.
33.Youth Advocacy: Projects to develop and implement advocacy activities
focused on improving services for and protecting the rights of youth affected by
the juvenile justice system.
34.Youth or Teen Courts: Juvenile justice programs in which peers play an
active role in the disposition of the juvenile offender.Most communities use
youth courts as a sentencing option for first-time offenders charged with
misdemeanor or nonviolent offenses who acknowledge their guilt.The youth
court serves as an alternative to the traditional juvenile court.
35. Strategic Community Action Planning: Programs and activities that
bring together committed community leaders and residents to identify and
access existing local resources for the development of a multifaceted response
to juvenile justice issues.
[The total should equal your predetermined grant amount] TOTAL=$22,875
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 19 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
SECTION XI: BUDGET
CATEGORY B- CONSULTANTS AND CONTRACTS WORKSHEET
1. PURPOSE: Eastern Nebraska Community Action Partnership—ENCAP Mini Pros
2.TYPE OF CONSULTANT: ❑Individual ®Organization
3. CONSULTANT FEES: _
Rate #Hours Amount Applicant's Total Cost
Requested Match
Preparation
Fees $ $ $
Presentation -- �-------_——- --------
Fees $ $ $
Travel Time
Fees ---4 $ $ $
Total $ $ $
4. TRAVEL EXPENSES:
a. Mileage
Total Miles I X .56 $ $ I $
b. Air Fare -
From T to --$ $ 1 $From to $ $ $
c. Meals
#of da s X$ ' $ $ $
# of days 11111111 X$ ' $ $ $
d. Lodging
# of nights I= X$ $ $
#of ni l hts ' X$ $ _ $
e. Other Costs [ Must Also Be Explained in Bud_et Narrative] _;
Youth S.ecialist Salary $30,500/yr x 1 year $22,875 $ 7,625 $30,500
CONSULTANT/CONTRACT TOTAL [$22,875 $ 7,625 $30,500
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 20 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
CATEGORY B - CONSULTANTS AND CONTRACTS NARRATIVE
Eastern Nebraska Community Action Partnership (ENCAP)—ENCAP Mini Pros
The City of Omaha will contract with Eastern Nebraska Community Action Partnership to
provide the Youth Entrepreneurial Project Mini-Pros.
Youth Coordinator
Eastern Nebraska Community Action Partnership is requesting$22,875 towards the salary of a
full-time Youth Coordinator. The Youth Coordinator will recruit youth in North Omaha for
Eastern Nebraska Community Action Partnership's(ENCAP) entrepreneurial initiative Mini-
Pros. The initiative is both an afterschool program and summer program. The Youth
Coordinator is a full time position responsible for teaching all aspects of small business
development and training, and completing all administrative paperwork of the program.
ENCAP is requesting a portion of the staff person's base pay. The total cost for the full-time
employee is$30,500 ($23.02 per hour x 1,325 hours per year). ENCAP will provide match in
the amount of$7,625 to cover the remaining salary.
Amount Requested: $22,875
Match: $ 7,625
ENCAP Total: $30,500
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 21 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
SECTION XII: CONTINUATION INFORMATION
A. Complete the table provided for youth served for the past three years:
July 1,2011— July 1,2012— July 1,2013—
June 30,2012 June 30,2013 June 30,2014
Youth Referred 104
Youth Accepted into Program 104
Youth Completed Program [unduplicated] 104
Youth Continuing in Program [unduplicated}
Youth not completing the program,and why B:4
A. New Law Violation
B. Drop Out
C. Moved
D. Other:
TOTAL not completing the program
RACE s.
White 11
American Indian or Alaskan Native
Asian
Black or African American 92
Native Hawaiian or other Pacific Islander 1
Total 104
ETHNICITY
Hispanic 4
Non Hispanic 100
Total -----— -------- 104
GENDER
Male 47
Female 57
Total 104
AGF, •
9 and under
10
11
12
13
14 - 29
15 28
16 23
17 13
18 and over 11
Total 104
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 22 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
B. Describe the impact of the project on the community, agency,and client/family.
To be provided
With the number of youth that participated in the afterschool program and the summer
program,ENCAP's Mini-Pros had a positive impact on the community. More than 80
percent of the youth participants enrolled in ENCAP's programs completed the term.
Youth participants were able to avoid violence and at risk behavior during program times.,
ENCAP's afterschool and summer programs also helped build relationships with
companies and organizations in the community for employment. Youth participants
received employability skills to develop an understanding of what is expected in the
workforce. ENCAP's youth programs created safe environments for youth participants,
which gave families peace of mind as to the whereabouts of their kids and the activities
they were involved with.
C. Provide a success story about the project.
More than 80 percent of the youth participants enrolled in ENCAP's spring afterschool
program requested to be placed in the Step-Up summer employment initiative. As a
result of being in the Step-up program, three(3)youth participants were hired as regular
employees at assigned work sites. This was due to the participants maintaining positive
attitudes,being punctual, and having a desire to learn.
D. Describe any unanticipated challenges in implementation or operation of the project.
How were these challenges addressed?
Keeping youth participants mentally stimulated and motivated,specifically ages 14 and
15 that were not old enough to be placed at a work site. Maturity was a key factor in this
challenge and making sure this age group understood; having proper presentation,
acceptable behaviors in interaction,following directions and accountability. These
concepts were eventually grasped by most, but it took longer than anticipated.
Another unanticipated challenge was finding the right employer that closely matched
youth's employability skills. It was eventually understood that,certain skill sets were
required for certain positions for consideration to being hired.
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 23 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
SECTION XIII: LETTERS OF COMMITMENT/SUPPORT
All letters of commitment and support are to be submitted as part of this application. Letters
submitted separately from the application will NOT be considered. Submit no more than five [5]
letters. Letters may be addressed to: Darrell Fisher, Executive Director c/o Nebraska Crime
Commission.
SECTION XIV: REQUIRED FORMS
Read the following required forms and have them signed by the Authorized Official for the grant
application.
I. CERTIFIED ASSURANCES
2. CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTER; AND DRUG-FREE WORPLACE
REQUIREMENTS
The Authorized Official is the following: •
Counties: County Board Chair
Cities: Mayor, City Administrator
Non-Profit: Board Chair or Vice-Chair [not agency director].
State: State Agency Director
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 24 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
CERTIFIED ASSURANCES
State Juvenile Services Funds
1. PROCUREMENT OF SPECIAL EQUIPMENT: The Crime Commission expects that the subgrantee will
procure such special equipment being purchased in whole or in part with grant funds by that method,
authorized by state law or local ordinance, which results in the lowest price for goods of the kinds or type
required.
2. NON-SUPPLANTING REQUIREMENT: The applicant assures that state grant funds made available
under the state juvenile services funds will not be used to supplant existing funds, but will be used to
enhance or expand services.
3. BUILDING ACCESSIBILITY AND USE BY PHYSICALLY HANDICAPPED: Any construction,
design or alteration of a building or facility which will be used by the public or which may result in the
employment or residence of physically handicapped persons shall provide for accessibility and use to
physically handicapped persons through appropriate items such as ramps, handrails,guardrails as required
by 42 U.S.C.4152 1970 and 34 Fed. Ref. 12828 1969.
4. REPORTS: The applicant assures that it shall maintain such data and information and submit such
reports, in such form, at such times, and containing such information as the Crime Commission may
require. The applicant agrees to submit all required reports in a timely manner. The applicant agrees to
submit financial reports and progress reports indicating activities undertaken, expenditures, and general
progress of the project. A final report [using the same report forms] is required to be submitted at the end
of the project period. The final report will include data necessary to verify the success or failure of the
project.
5. ACCOUNTING: The applicant assures that fund accounting, auditing, monitoring, and such evaluation
procedures as may be necessary to keep such records as the Nebraska Crime Commission shall prescribe
will be provided to assure fiscal control, proper management, and efficient disbursement of funds
received under the victim assistance grant program.
6. RECORD KEEPING: The applicant assures that it shall maintain required data and information and shall
submit required reports deemed necessary by the Nebraska Commission on Law Enforcement and
Criminal Justice.
7. CERTIFICATION: The applicant certifies that the programs contained in its application meet all the
requirements, that all the information is correct,that there has been appropriate coordination with affected
agencies, and that the applicant will comply with all provisions of applicable state laws.
8. SINGLE AUDIT REQUIREMENT: Pursuant to the Office of Management and Budget(OMB)Circular
A-133,non-Federal entities expending$500,000 or more a year from all federal sources shall have a
single organization-wide audit conducted in accordance with the provisions of OMB Circular A-133.
Non-federal entities that expend less than $500,000 a year in Federal dollars from all sources are exempt
from Federal audit requirements for that year. However, financial records must be maintained in an
acceptable accounting system and be available for review or audit by appropriate officials of Federal,
state or local agencies.
9. CONFIDENTIALITY OF INFORMATION: No recipient of monies under the Juvenile Services Act
shall use or reveal any research or statistical information or other type of information acquired or
furnished under this program by any person/juvenile and identifiable to any specific private
person/juvenile for any purpose other than the purpose for which such information was obtained in
accordance with the Act.
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 25 of 26
FY 2015 NE Crime Commission—Juvenile Services Application
10. ADHERENCE TO LAWS, RULES AND REGULATIONS: The applicant also understands and agrees:
[1] that funds received are to be expended only for the purposes and activities covered by the applicant's
approved application and budget, [2] that the grant may be terminated by the Nebraska Commission on
Law Enforcement and Criminal Justice if the applicant fails to comply with all provisions and all
amendments thereto, any of the certified assurances listed above, or any other requirements of the Crime
Commission.
1I. OTHER CONDITIONS: The applicant also understands and agrees: [1] that funds awarded are to be
expended only for the purposes and activities covered by the applicant's approved application and budget;
[2] that the grant may be terminated in whole or in part by the Nebraska Commission on Law
Enforcement and Criminal Justice at any time that the Commission finds a substantial failure to comply
with the provisions or regulations promulgated there under including these grant conditions; [4] that
appropriate grant records and accounts will be maintained and made available for audit as prescribed by
the Commission; and [5] that the appropriate share of the total costs of this project shall be contributed by
the Applicant from non-federal funds which are not being used in connection with any other program
which is receiving federal financial assistance.
CERTIFICATION
I certify that I have read and reviewed the above assurances and the applicant will comply with all provisions and
requirements of the Crime Commission,the Juvenile Justice and Delinquency Prevention Act of 1974 [as amended]
and all other applicable federal and state laws.
d-e47 --
[SIGNATURE OF AUTHORIZED OFFICIAL]
01/08/2015
[DATE]
JEAN STOTHERT MAYOR,CITY OF OM AHA
[TYPED NAME] [TITLE]
402-444-5000
[TELEPHONE NUMBER]
01/09/2015 City of Omaha—Eastern Nebraska Community Action Partnership(ENCAP) Page 26 of 26
FY 2015 NE Crime Commission--Juvenile Services Application
oa.�nxh hee 4It ,�„
i 1tiP4t, fit?
Juvenile Justice and Provider Forum � 4`'
A partnership between the City of Omaha and Douglas County
January 6, 2015
Nebraska Crime Commission
Attn: Darrell Fisher
301 Centennial Mall South
PO Box 94946
Lincoln, NE 68509
Dear Mr. Fisher,
The Juvenile Justice and Provider Forum supports this grant application. The
Juvenile Justice and Provider Forum (JJPF), a partnership between the City of
Omaha and Douglas County, is the local umbrella committee tasked with
maintaining focus on, and progressing through,the priority areas of the Douglas
County Comprehensive Juvenile Services Plan.
The JJPF supports this grant application as it addresses one or more of the
Community Plan priority areas: This grant is submitted as a part of the
collaboration process through the JJPF efforts.The JJPF works with providers to
identify programs to match priority area needs,as well as programs which serve
throughout the spectrum of prevention,early and late intervention.
Service providers and system professionals who are committed to continuous
community-wide collaboration, with focus on the priority areas listed in the
Douglas County Comprehensive Juvenile Services Plan,will attend and
participate in the JJPF Large Group Forum and all applicable priority area-focused
committee meetings and initiatives.
As co-chairs of the Juvenile Justice and Provider Forum,we strongly support
funding for this grant application to provide much needed services to youth in
the Douglas County-Omaha community. • •
•
Si cerely, 0 • 00
at-4 S •
Gail Braun Shawne Johns-n Coonfare
City of Omaha Douglas County • •
Grants Administrator Community Resource Analyst
Office of the Mayor Juvenile Assessment Center
JJPF Co-Chair JJPF Co-Chair
(402) 444-5286 (402) 546-0891
AGREEMENT
This Agreement is made and entered into this ae.714 day of D( GCR,,, 2015 by and
between the City of Omaha, a municipal corporation (herein referred to as "the City") and Eastern
Nebraska Community Action Partnership Inc., 2406 Fowler Avenue, Omaha, Nebraska 68111
(hereinafter referred to as "Contractor").
WHEREAS, the City of Omaha has received funds from the State of Nebraska, Nebraska
Commission on Law Enforcement and Criminal Justice (Nebraska Crime Commission), FY 2015
Juvenile Services Grant, Eastern Nebraska Community Action Partnership (ENCAP), Award #15-JS-
0415; and,
WHEREAS, the City has agreed to administer the FY 2015 Juvenile Services Grant, Eastern
Nebraska Community Action Partnership ENCAP, Award #15-JS-0415 (hereinafter referred to as "Grant
Award"); and,
WHEREAS, the City wishes to contract with the Contractor as described below, to obtain the
Contractor's services in the implementation of the Grant Award.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained,
the City and the Contractor mutually undertake and agree as follows:
I.
DUTIES OF THE CONTRACTOR
The Contractor agrees to do the following, along with all other obligations expressed or implied
in this Agreement:
A. The Contractor shall provide the following services as outlined below: the project
requirements as stated more fully in the Grant Award and Special Conditions, Grant Application, and
Letter Addressing Contingencies:
The Contractor will enhance the capabilities of Mini-Pros, a youth entrepreneurial t-shirt design
initiative and employability skills training program. ENCAP's youth program serves
approximately 50 youth aged 13 to 18. Youth will be engaged in entrepreneurial development
and employability skills training to develop a youth run t-shirt business in the north Omaha
community.
Eastern Nebraska Community Action Partnership Grant Funds
Youth Specialist salary and fringe benefits $30,500/year x 0.75 FTE $22,875
Total Grant Funding: $22,875
Eastern Nebraska Community Action Partnership Match
Youth Specialist salary and fringe benefits $30,500/year x 0.25 FTE $ 7,625
Total Required Match: $ 7,625
Grant Award Amount: $22,875
Match Amount: $ 7,625
Total Grant Amount: $30,500
B. The Contractor will comply with all of the guidelines, requirements and Special
Conditions of the State of Nebraska, Nebraska Commission on Law Enforcement and Criminal Justice
which are applicable to this Project specifically and are fully set forth herein.
C. The Contractor shall have two (2) members of the Board of Directors review, on a
quarterly basis, all expenditures for the agency. This review shall include, but is not limited to, checks
written for the period, deposits, assurance of a balanced checkbook, review of the entries in the agency's
ledgers and review of the income received from the Grant Award and Contractor Match. Documentation
of such review shall be included in the Contractor's quarterly progress report to the City.
D. The Contractor will be responsible for all aspects of the project including day-to-day
management, bidding, purchasing, installation, and implementation. The identity of the chief executive of
the Contractor and any changes thereof shall be provided to the City.
E. The Contractor shall maintain an accounting system that accurately tracks income and
expenditures associated with this agreement separate from other agency funds.
F. The Contractor shall allow the City to have access to the Contractor's records and
program site for the purpose of financial and/or program audits, as may be required in the sole discretion
of the City or its authorized designee. The Contractor shall retain all grant documents for a minimum of
five years following the completion of this agreement.
G. The Contractor will implement and enforce, as to its employees, a drug-free workplace
policy substantially similar to the City of Omaha's policy which is on file with the Human Resources
Department.
H. The Contractor will conduct background investigations on all employees, volunteers and
other adults who come into contact with the youth in the program.
I. The Contractor will provide an executed W-9 Verification form.
J. The Contractor is required and hereby agrees to use a federal immigration verification
system to determine the work eligibility status of new employees physically performing services within
the State of Nebraska. A federal immigration verification system means the electronic verification of the
work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility
Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an equivalent federal program
designated by the United States Department of Homeland Security or other federal agency authorized to
verify the work eligibility status of a newly hired employee.
If the Contractor is an individual or sole proprietorship,the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form, available on the
Department of Administrative Services website at www.das.state.ne.us.
- 2 -
2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the
Contractor agrees to provide the US Citizenship and Immigration Services documentation required to
verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for
Entitlements(SAVE)Program.
3. The Contractor understands and agrees that lawful presence in the United States is required and
the Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as
required by Neb. Rev. Stat. §4-108.
II.
REPORTING REQUIREMENTS
The Contractor shall comply with all reporting, data collection and evaluation requirements, as
prescribed by State of Nebraska, Nebraska Commission on Law Enforcement and Criminal Justice
(Nebraska Crime Commission), FY 2015 Juvenile Services Grant Award. Regardless of the start date of
the grant project, quarterly reports are due for normal quarters as listed below.
Quarter Quarterly Meeting Programmatic and Financial Report
Dates Performance Report Due Due
July—September 2015 September 16, 2015 October 7, 2015 October 10, 2015
October—December 2015 December 16,2015 January 6, 2016 January 10, 2016
January—March 2016 March 16,2016 April 6, 2016 April 10,2016
April—June 2016 June 15, 2016 July 6, 2016 July 10, 2016
A. Quarterly progress reports consist of programmatic performance, and expense reports.
Such quarterly reports are due as identified above and are required for the life of the Grant Award and
during the term of this Agreement. The Grant Award period is July 1, 2015 through June 30, 2016. In
the event the Grant Award period is extended by the Nebraska Crime Commission, the Contractor must
continue to provide quarterly progress reports.
B. Subgrant Adjustment: The Contractor must submit an adjustment request to the City
when any of the following has or will occur: the focus of the funded project changes, there is a change in
the start or end date of the funded project, a new project director or fiscal officer is named for the Grant
Award, or a transfer of dollars between categories is needed which affects awarded dollars and any
matching dollars. No budget revisions (Grant Award or Match Funds) are to be made by the Contractor
without prior approval from the City and Nebraska Crime Commission.
C. Grant funds and match funds are to be used for the purpose stated in the approved
grant application. Any changes must be approved by the City and Nebraska Crime Commission prior to
the change taking place through submission of a Subgrant Adjustment Request.
- 3 -
III.
COMPENSATION
The City shall compensate the Contractor an amount not to exceed, under any circumstances,
$22,875 ("Maximum Compensation"). Following the execution of this Agreement and during the term of
this Agreement the Contractor shall submit a quarterly Reimbursement Request form and supporting
documentation to the City Grant Administrator, detailing both grant funds and agency match funds spent
during the quarter. Such quarterly Reimbursement Requests are required even if no grants were received
and no grant funds or match funds were expended during the time period. The City shall pay such
Reimbursement Requests within thirty (30)days after receipt. The final Reimbursement Request must be
submitted by July 15, 2016. All receipts and expenditure reports shall be maintained and made available
as requested for auditable evidence by the Contractor. All requests for reimbursement shall be submitted
to the City of Omaha, Mayor's Office, Grant Administrator, 1819 Farnam Street, Suite 300, Omaha,
Nebraska 68183.
Any tangible equipment purchased by the Contractor with funds pursuant to this Agreement shall
be the property of the Contractor.
In the event that the Contractor breaches any provision of this Agreement, the City may, at its
sole option, and in addition to any other remedies, withhold the payment of any portion of the Maximum
Compensation to the Contractor.
IV.
TERM
This Agreement shall become effective on the date of execution and shall terminate on June 30,
2016. Permissible expenditures under this grant incurred after July 1, 2015 will be paid as if they
occurred after the effective date. Either party may immediately terminate this Agreement upon mailing
prior written notice thereof to the other party; provided, that in the event of such early termination, the
Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under
this Agreement.
In the event the grant award period is extended by the State of Nebraska, Nebraska Commission on Law
Enforcement and Criminal Justice funding agency, the Agreement shall automatically be extended to the
end of the approved extension.
In the event the Contractor requires an extension of the grant award period, such request must be made to
the Grant Administrator by May 31, 2016.
V.
INDEMNITY
To the extent allowed by law, the Contractor covenants and agrees to indemnify and hold
harmless the City of Omaha, their officers, agents and employees, their successors and assigns,
- 4 -
individually or collectively, from and against all liability for any fines, claims, suits, demands, actions or
causes of action of any kind and nature asserted by Contractor or by anyone else, for personal injury or
death, or property damage in any way arising out of or resulting from the acts of the Contractor's
employees or agents pursuant to this Agreement, and the Contractor further agrees to pay all expenses in
defending against any claims made against the City of Omaha provided, however, that the Contractor
shall not be liable for any injury, damage or loss occasioned by the sole negligence or willful misconduct
of the City, its agents or employees.
The Contractor, and the City of Omaha shall give prompt and timely written notice of any claim
made or suit instituted which, in any way, directly or indirectly, contingently or otherwise, affects or
might affect the other parties.
VI.
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
The Equal Employment provisions of this Agreement are as set forth in the Equal Employment
Opportunity clause which is on file with the Human Resources Department. Refusal by the Contractor or
any subcontractor to comply with any portion of this program as herein stated and described will subject
the offending party to any or all of the following penalties:
A. Withholding of all future payments under the involved Agreement to the Contractor until
it is determined the Contractor or subcontractor, is in compliance with the provisions of
the Agreement.
B. Refusal of all future bids or Agreements with the City or any of its departments or
divisions until such time as the Contractor, or subcontractor, demonstrates that it has
established and shall carry out the policies of the program as herein outlined.
VII.
NONDISCRIMINATION
The Contractor shall not, in the performance of this contract, discriminate or permit
discrimination in violation of federal or state laws or local ordinances because of race, color, sex, age,
disability, political or religious opinions, affiliations or national origin.
VIII.
INDEPENDENT CONTRACTOR
It is understood and agreed by and between the parties that any and all acts that the Contractor or
its employees, agents, contractors or servants perform pursuant to the terms of this Agreement shall be
undertaken as independent contractors and not as employees of the City. Neither Contractor nor any of its
employees or agents shall be construed to be the employee or agent of the City for any purpose
whatsoever. Contractor shall not be entitled to any benefits of the City. The City shall not provide any
- 5 -
insurance coverage to the Contractor or its respective employees including, but not limited to workers'
compensation insurance. Contractor and the City shall each pay all wages, salaries and other amounts due
to its respective employees and shall be responsible for all reports, obligations, and payments pertaining
to social security taxation, income tax withholding, workers' compensation, unemployment
compensation, group insurance coverage, collective bargaining agreements or any other such similar
matters.
Contractor shall have no authority to bind the City or by or with any contract or agreement, nor to
impose any liability upon the City. All acts and contracts of the Contractor shall be in its own name and
not in the name of the City, unless otherwise provided herein.
IX.
CAPTIONS
Captions used in this contract are for convenience and are not used in the construction of this
contract.
X.
APPLICABLE LAW
Parties to this contract shall conform to all existing and applicable city ordinances, resolutions,
state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern
the terms and the performance under this contract.
XI.
CONFLICT OF INTEREST
A. No elected official nor any officer or employee of the City shall, during their tenure and
one year thereafter, have a financial interest, direct or indirect, in this Agreement or in any funds
transferred hereunder. Any violation of this section shall render the Agreement voidable by the City or
the Contractor.
B. The Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirect,which would conflict with the performance required to be performed under this
Agreement; it further covenants that, in the performance of this Agreement, no person having any such
interest shall be employed.
- 6 -
XII.
WARRANTY AS TO COMMISSIONS
Contractor warrants that it has not employed any person to solicit or secure the Agreement upon
any agreement for commission,percentage, brokerage,or contingent fee.
XIII.
MERGER
This Agreement shall not be merged into any other oral or written contract, lease or deed of any
type. This is the complete and full agreement of the parties.
XIV.
MODIFICATION
This Agreement contains the entire agreement of the parties. No representations were made or
relied upon by either party other than those that are expressly set forth herein. No agent, employee or
other representative of either party is empowered to alter any of the terms hereof unless done in writing
and signed by an authorized officer of the respective parties.
XV.
ASSIGNMENT
Neither party may assign its rights under this Agreement without the express prior written consent
of the other party.
XVI.
CONTRACT DOCUMENTS
Contractor is responsible for review of and compliance with each of the terms of this Agreement.
The parties agree that this Agreement shall include, as if fully set forth herein, the Grant Award and
Special Conditions, Grant Application,and Letter Addressing Contingencies which are attached hereto.
- 7 -
XVII.
AUTHORIZED REPRESENTATIVE
In further consideration of the mutual covenants herein contained, the parties hereto expressly
agree that for purposes of notice, including legal service of process, during the term of this Agreement
and for the period of any applicable statute of limitations thereafter,the following named individuals shall
be the authorized representatives of the parties:
(a) CITY OF OMAHA
Jean Stothert,Mayor
Office of the Mayor
1819 Farnam Street,Suite 300
Omaha,Nebraska 68183
Contact:Gail Braun,Grant Administrator
Phone:(402)444-5286
(b) CONTRACTOR
Eastern Nebraska Community Action Partnership Inc.
Evangeline Levison,Executive Director
2406 Fowler Avenue
Omaha NE 68111
Contact: Saundra Love,Program Development Manager
Phone:(402)453-5656 ext.212
EXECUTED thisZ2441
day of c kier ,2015.
CITY OF OMAHA,NEBRASKA EAS 1'ERN NEBRASKA COMMUNITY ACTION
PARTNERSHIP INC.
Jean Stothert,Mayor Date Evange e Levison,Executive Director Date
ATTEST:
AI4 045/
.41
• I ster Brown,City Jerk Dale
APPROVED AS TO FORM:
941 / -—
Assist t City Attorney D to
-8-
may
ORDINANCE NO. y i ?
P:\MYR\0137pr
AN ORDINANCE to approve an agreement
between the City of Omaha and Eastern
Nebraska Community Action Partnership
(ENCAP) in the amount of twenty two thousand
eight hundred and seventy five dollars ($22,875)
to enhance the capabilities of Mini-Pros, a youth
entrepreneurial t-shirt design initiative and
employability skills training program during the
period of July 1, 2015 and June 30, 2016; to
authorize funding for such agreement from the
Nebraska Commission on Law Enforcement and
Criminal Justice (Nebraska Crime Commission)
FY 2015 Juvenile Services Grant, Award #15-JS-
0415; and to authorize payment from such grant
funding and involving appropriations of more
than one year in conformity with Section 5.17 of
the Home Rule Charter; and, providing for the
effective date hereof.
PRESENTED TO COUNCIL
1st a ing SEP 2 9 2015 ,,,/�q
/O/ /5
PUBLICATIONS Hearin OCT - 6 2015- - -
/d av / i�zl 5434 . 0
PUBLICATION OF HEARING off/ /'��' _
Date 6 0 45 Final Reading OCT 2 0 2015
PUBLICATION OF ORDINANCE Passed D
Date /0 — —1 5 BUSTER BROWN
City Clerk