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RES 2016-0515 - Bid from Oldcastle Materials Midwest Co to complete park road repairs IF,�'F.8ir _ Parks, Recreation & �� s� ` i ` \( ( Public Property Department E ""!'�r "a Omaha/Douglas C ivie Center R�r�� «� ^ �, G 1819 1 arnam Street,Suite 701 �®.�`"tat � ' �'"!'i -7 j'''' tom,, f ';+ Omaha,Nebraska 68183-0701 o a (402)444 5900 �4rED FEBR‘�� PAX(402)444-4921 City of Omaha ! ` Jean Stothert,Mayor April 19, 2016 Honorable President and Members of the City Council, Transmitted herewith is a BID TABULATION and a RESOLUTION authorizing the Purchasing Agent to issue a Purchase Order to Oldcastle Material Midwest Co., to furnish all labor, materials, and all incidentals necessary to complete the park road repairs in various city parks as per contract documents, in the total amount of$66,000.00, for the Parks, Recreation, and Public Property Department. The improvements shall include, but not limited to asphalt patching of deteriorated roadways and parking areas. Oldcastle Material Midwest Co. submitted the sole bid for the project. The following bids were received on March 23, 2016: CONTRACTOR BID OLDCASTLE MATERIAL MIDWEST CO. $66,000.00 (SOLE BID) Oldcastle Material Midwest Co. has on file a current Annual Contract Compliance Report Form (CC-1). As is City policy, the Human Relations Director will review the contractor to ensure compliance with the Contract Compliance Ordinance. Finance Department is authorized to pay the Funds in the total amount of $66,000.00 to Oldcastle Material Midwest Co. from the City Street Maintenance Fund No. 12129 and Organization No. 115032, Parks Road, for the 2016 fiscal year. The Parks, Recreation, and Public Property Department recommends the acceptance of the bid from Oldcastle Material Midwest Co. being the best bid received, and requests your consideration and approval of this Resolution. Page -2- Honorable President and Members of the City Council Respectfully submitted, , A , i 3 r02sl Brook B-nc , Director Date Parks, Recreation, and Public Property Department Approved as to Funding: Approved: /5- &A• - 3 Step en B. Curtiss Da e L-Spe 1.er K. Danner, r. Date Finance Director ?-A°\ Human Rights and Relation- Director Referred to City Council for Consideration: ttal, Mayor's Office/Title Date p:2238kja f" W Z U n (17 Q. F- w Z U_ n. F' W Z U n Et- 0 F' W ZU D Et- O. I- w Z U_ a a) N0 c' CO o .� ,- co 1- W o cn m ai O a) Z U o } 32 ix 3 , •5) > Et- (0 02 42-0Ic d co a) d .8 E CO > a' E N w u CC � 2 ti com a) C Q co o N LJ -M0 ,ct 0 O CO 0 i r W0 as 0 L. i (a d. C2 0 M Q. Gr CL X A 0 X < U w. co as y W s C Z t 0 cn a = 0 0. Q Uo Q 0 us co No X RI u.W X L = Z t0 c co 6 0 0 a- E Z 0 I-- GN C >, Q a7 4+ CO o = tom C m H 02oa_ a Bid Form(Rev.02-2011) JGW DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET ON: CITY OF OMAHA PARK ROAD ASPHALT REPAIRS-2016 RETURN BIDS TO: Published: MARCH 9,2016 City Clerk,LC-1 Omaha-Douglas Civic Center NOT AN ORDER Page 1 of 4 Pages 1819 Farnam Street Omaha,Nebraska 68183-0011 BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT OF 5%IF THE TOTAL AMOUNT FOR THE ITEMS OFFERED IS 520,000 OR MORE. BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO"CITY OF OMAHA". Bid Closing Date: 11:00 A.M. MARCH 23,2016 IMPORTANT 1. Bid must be in the office of the Acting CITY CLERK,LC-1,OMAHA-DOUGLAS CIVIC 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. CENTER, 1819 Farnam-Street, Omaha, NE 68183.0011 by closing date and lime 6.When submitting bid on items listed,bidder may on a separate sheet,make suggestions indicated, in sealed envelope marked BID ON: CITY OF OMAHA PARK ROAD covering reduction In costs wherever this is possible through redesign,change of material ASPHALT REPAIRS-2016 or utilization of standard items or quantity change. 2.As evidence of good faith a bid bond or certified check must be submitted with bid.Bid Bond or certified check shall be made payable to the"City of Omaha". FAILURE TO DO PLEASE DO NOT CALL FOR THIS INFORMATION SO IS CAUSE FOR REJECTION 3.Right is reserved to accept or reject any or all bids in their entirety and the bidders shall have the right to appeal any decision to the City Council, Right is also reserved to accept or reject any part of your bid unless otherwise Indicated by you. 4.If Federal Excise Tax applies,show amount of same and deduct. Exemption certificates will be furnished.Do not include tax in bid. Quote your lowest price,best delivery and terms,F.O.B.delivery point on the terms(s)listed below: This is to certify that the undersigned has read and examined (a)the advertisements, (b)the requirements for bidding and instructions to bidders and (c) the specifications and drawings prepared by the CITY OF OMAHA for the PARK ROAD ASPHALT REPAIRS-2016 and that the bidder has made all the examinations and investigations required by said documents. BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA NO '' ,THROUGH It is understood (a) that as to the contract which may be awarded upon this proposal, the Contract period will be the term beginning with the notice to proceed and ending with the acceptance of the work,the number of consecutive calendar days hereinafter agreed on;and (b)that it is the intention of the Park Planning Division that a contract shall be awarded to the bidder regarded by the City of Omaha as having submitted the lowest and best bid,having regard for his fitness and capacity to furnish in sufficient quantities the quality of material considered by said Park Planning Division best to meet the requirements of the Park Planning Division;material purchased for this project will be State of Nebraska and City sales tax exempt. On the foregoing,understand that the bidder hereby offers and proposes to furnish all labor,all materials and all else whatsoever necessary to construct and properly finish all the work in connection with "CITY OF OMAHA PARK ROAD ASPHALT REPAIRS-2016,Various Locations, Omaha, Nebraska"in accordance with the provisions of this proposal and contract documents to the satisfaction of the City of Omaha Parks, Recreation and Public Property Department for the unit price amount: BASE BID(from bid schedule): — xT`'—��X -77/ou1.1y0,4fl 2„4QQ _ ($ G Dd4, Qp Note: Refer to page 2 of 4 for Bid Bond,Completion Date&Performance Bond for Insurance Requirements and page 3 of 4 for Unit Prices&Alternates(If applicable). Refer any questions regarding the Bid or Contract Documents directly to the Park Planning Division at 402-4445900 or as noted in the Contract Documents. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Contract Compliance Report(Form CC-1).This report shall be in effect for 24 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance or PBE/DEB Listings should be directed to the Human Relations Department at 402-444-50 5. OIdcastle Matelots Midwest Co. (Please Print Legibly or Type) Firm d/b/a Omni Engineering Incorporated i . 0.6411s, Name ..441.4.y. 751 o ,/ Signature Asede rZ4ner Title �er sioic.9r Phone "A2-d71:- '444 Fax '*Z-896=3a.97 Address ,✓fb/Z10 440 4 4d4 /t/', AfrAte Street!P.O.Box City State Zip E-Mail Address ik'iA✓.r-o'/il +r 6Mq eli,pkrs f%Gawk__ Bid Form(Rev.02-2011) JGW DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET ON: CITY OF OMAHA PARK ROAD ASPHALT REPAIRS-2016 NOT AN ORDER Page 2 of 4 Pages BID SCHEDULE ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL 1. Remove and Replace 5"Thick Asphalt SF 12,000 $ S. (-1 $ Paving Gig ode).40 r__ _ 4..,1i� 'iM7 .a;`: ..:frig �fi�14 r.•;:. Ftv' ile. t, +.:..x'w. ,;. s x s�r x w TOTAL BID G Gbd. ©d The bidder hereby states that the above total cost to the City of Omaha includes all material,taxes,insurance royalties;transportation charges, use of all necessary tools and equipment, supervision, inspection and tests of materials, bond and overhead expense, all equipment furnished in accordance with the requirements of the contract documents considered severally and collectively. It is understood that the contract documents shall consist of the advertisement,the requirements for bidding and instruction to bidders,this proposal, the contract documents titled "CITY OF OMAHA PARK ROAD ASPHALT REPAIRS-201S"and the duly executed agreement or contract proper; that,said documents are complementary and that which is required,shown or specified by any one of these,shall be as binding as if required by all. The bidder hereby represents that the price contained in this proposal is neither directly nor indirectly the result of any agreement or any secret understanding with anyone with respect to any provisions contained in this proposal. BID BOND In accordance with the requirements for bidding and instructions to bidders,there is deposited herewith a bid bond or a certified check payable to the City of Omaha,in the sum of: i3 6 .r✓ 7,40 A/+7arenr7eAc- � ($ S% ,6,4 ),which is at least five percent(5%)of the aggregate amount of the proposal. It is agreed that, in the event the bidder Is awarded a contract based on this proposal, or a part thereof and fails or refuses to execute a written contract or fails to furnish a performance bond within ten days after the award of said contract,the sum deposited herewith shall be retained by the City of Omaha as liquidated damages and not as a penalty, as it is expressly agreed that said sum is a fair measure of the damages which will be sustained by the City of Omaha in case of any such failure or refusal on the part of the bidder. The said sum,however,will be returned to the bidder; if and when he shall faithfully keep and perform all of the conditions set forth in the advertisement and the requirements for bidding and instructions to bidders,and furnish an acceptable surety bond. The surety company issuing said bond shall be licensed by the State of Nebraska,and listed on the current edition of Circular 570 of the United States Dept.of the Treasury. MOW1 NOTICE: et o CRYommrr r Unless the foregoing proposal is free from alterations,additions and deductions and unless the name of thOlitletaSsVA thereto is complete and correct,in accordance with the instructions to bidders,it may be rejected as informal. ent COMPLETION DATE: .r�0 fe Y}.�f:t*.:sr;�q»tlp�s, ;! n'4:.ri.; s;!:7) meteredtoPu°c1'"'AAA ifacmiuria Inti{u> s\YAb The contract performance period for this project shall be from approximately April 25,2016 to October 28,2016.All work associated with the project shall be completed between these dates,weather and site conditions permitting. It is expected that the contractor will begin the project immediately following city approval. Bid Form(Rev.02-2011) JGW DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET ON: CITY OF OMAHA PARK ROAD ASPHALT REPAIRS-2016 NOT AN ORDER Page 3 of 4 Pages PERFORMANCE BOND: Refer to Specification Section 00200, "Instructions to Bidders", Part 2.10, "Bond Submission" and Section 00400, "Performance, Payment Maintenance Bond"requirements. GENERAL CONTRACTOR WORK REQUIREMENT: General Contractor shall perform a minimum of thirty percent(30%)of the work without subcontracting Purchasing of materials shall not qualify as self-performing the Work. INSURANCE REQUIREMENTS: Refer to Specification Section 00500, "General Conditions of the Contract for Construction", Part 2.15, "Contractor's Insurance" for insurance requirements. UNIT PRICES: C.Y. = Cubic Yard S.F. = Square Foot S.Y. = Square Yard V.F. = Vertical Foot L.F. = Linear Foot EA. _ • Each The undersigned further proposes and agrees that if the amount of the work required be increased or decreased, by a request of the Owner, the following supplemental Unit Prices will be the basic price in place for computing extra cost or credit. Each Unit Price shall include all equipment, tools, labor, permits,fee,etc. incidental to the completion of the work involved based on the construction detall(s)on the Contract Drawings and all materials listed in the noted Specification Section. UNIT PRICE DESCRIPTION 1. Add or Deduct 1"Thickness to Asphalt Pavement Repair-Complete $ " /0- /S.F. • Oldcastle Materials Midwest Co. SIGN ALL COPIES Firm �� d/Wa Omni eering Title 1. 4,1214.Yr 544.4r/Wvig.fry Bid Form(Rev.04-2013) JGW DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET ON: CITY OF OMAHA PARK ROAD ASPHALT REPAIRS-2016 NOT AN ORDER Page 4 of 4 Pages Responsible Contractor Compliance Form RC-1 O,IAKA,hE c ,trr "art rs. fi ?' 1. Regulations: A.Article IV,Division I of Chapter 10 of the Omaha Municipal Code thereon require: 1.That all contractors who submit a bid to City of Omaha shall designate a representative who on behalf of the Contractor, shall fill out completely a Responsible Contractor Compliance Form(RC-1). An incomplete or unsigned RC-1 form will make your bid null and void. 2. Filing this Report(please initial in the boxes below): Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully authorized to perform employment in the United States and that the Contractor and all sub-contractors shall use E-Verify to determine work eligibility. Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of Employee law(Neb.Rev. Stat.Section 48-2901 et seq.). iContractor'agrees.that Contractor will not knowingly violate Nebraska's Fair Labo rs _':''i. eb.Rev.Stat. Section 73-104 et seq.). low v OOP ICI Contractor has not been convicted of any tax violations(local,State and Federal) ' �i�e�tathree years from the date A this bid is submitted. 005 NST411159419"1°4 07. Contractor has not,upon final determination by the Occupational Safety and Iimitictimmtstration,been convicted of a criminal,repeat,or willful violation of the Occupational Safety and Health Act(OSHA)or been conicted of 3 (three)separate "serious"OSHA violations within the past three(3)years. Contractor agrees to make a good faith effort to ensure all subcontractors employed on this project comply with the provisions f the esponsible C a Compliance Form RC-1. f...1., % 20/4 ignature at` .a;.IP.�,3;; t :,1' Date c"�ti'I'nt.�,rt:`tti it h110,tir' ;,ih By signing,I verify on behalf of the Contractor that the information above is true and correct. Filing false information carries a penalty of up to a$500 fine or six months in jail. In addition,the contractor and sub-contractors can be subject to immediate disqualification and prohibited from any future City of Omaha colitract for a period of 10 years. C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, bids were received March 23, 2016, to furnish all labor, materials, and incidentals necessary to complete the park road repairs in various city parks as per contract documents, for the Parks, Recreation, and Public Property Department; and, WHEREAS, Oldcastle Material Midwest Co., submitted the lowest bid, within bid specifications, attached hereto and made a part hereof, in the total amount of$66,000.00; and, WHEREAS, Oldcastle Material Midwest Co., has complied with the City's Contract Compliance Ordinance No. 28885 in relation to Civil Rights - Human Relations; and, WHEREAS, the Mayor has recommended the acceptance of this bid. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the bid in the total amount of$66,000.00 from Oldcastle Material Midwest Co., to furnish all labor, materials, and incidentals necessary to complete the park road repairs in various city parks as per contract documents, being the best bid received within bid specifications, attached hereto and made a part hereof, is hereby accepted. The Purchasing Agent is authorized to issue a purchase order in conformance herewith. Funds in the amount of$66,000.00 shall be paid from the City Street Maintenance Fund No. 12129 and Organization No. 115032, Park Roads, for the 2016 fiscal year. APPROVED AS TO .• 1ADEP TY CITY ATTORNEY ATE p:2239kja By 4t," Adopted APR 1 9 2016 Councilmem r p Cit C erk A41(4a Approve. . Mayor NO. Resolution by Res. that, as recommended by the Mayor, the bid in the total amount of$66,000.00 from Oldcastle Material Midwest Co., to furnish all labor, materials, and incidentals necessary to complete the park road repairs in various city parks as per contract documents, being the best bid received within bid specifications, attached hereto and made a part hereof, is hereby accepted. The Purchasing Agent is authorized to issue a purchase order in conformance herewith. Funds in the amount of $66,000.00 shall be paid from the City Street Maintenance Fund No. 12129 and Organization No. 115032, Park Roads, for the 2016 fiscal year. p:2239kja Presented to City Council APR 1 9 2016 Adopted -c ett6ter grown City Clerk