RES 2016-0542 - PO to Anderson Ford Lincoln Mercury Mazda for vans Q 0MAHA,N4,, .. ., r
ri C_ ,- i_, 3 'V h ' . Public Works Department
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z® * I April 26, 2016 2 rp P I `{9, 1} �17I 1819 Farnam Street,Suite 601
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Omaha,Nebraska 68183-0601
�oR 4�ro (402)444-5220
9pFn rEaRr Fax(402)444-5248
City of Omaha r, Robert G. Stubbe P.E.
Jean Stothert,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution authorizing the Purchasing Agent to issue a Purchase Order
to Anderson Ford Lincoln Mercury Mazda on the bid for the purchase of two half-ton full size
Ford cargo vans to be utilized by the Environmental Quality Division.
Contractor Total Bid
Anderson Ford Lincoln Mercury Mazda $47,012.00
Fleet Management has recommended the award to Anderson Ford Lincoln Mercury Mazda based
on a bid submitted to the State of Nebraska per Contract No. 14375 OC.
Anderson Ford Lincoln Mercury Mazda has filed the required Contract Compliance Report,
Form CC-1, as determined by the Human Rights and Relations Department.
The Finance Department is authorized to pay the cost of the purchase of two half-ton full size
Ford cargo vans from the Sewer Revenue 21121, WW Monitoring Code Enforce and
Pretreatment Organization 116712.
Respectfully submitted, Referred to City Council for Consideration:
-L• -5 -,i -:7 i ( a - -e ,___ . _-.7-
Robert G. Stubbe, P.E. Date penc r K. Danner, r. Date
Public Works Director Human Rights and Relations irector
Approved as to Funding: Approved:
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Stephen . Curtiss ate Mayor's Office Date
Finance Director 75
1104tns
STATE OF NEBRASKA CONTRACT AWARD
State Purchasing Bureau
1526 K Street,Suite 130
Lincoln,Nebraska 68508
PAGE ORDER DATE Telephone:(402)471-6500
1 of 3 10/15/15 Fax:(402)471-2089
BUSINESS UNIT BUYER
9000 DIANNA GILLILAND(AS) CONTRACT NUMBER
VENDOR NUMBER: 503856 14375 OC
VENDOR ADDRESS: AWARD
AFL,LLC E15 Award
DBA ANDERSON FORD LINCOLN MERCURY MAZDA
2500 WILDCAT DR
PO BOX 83644
LINCOLN NE 68501-3644 I
AN AWARD HAS BEEN MADE TO THE CONTRACTOR NAMED ABOVE FOR THE FURNISHING OF MATERIALS AND/OR SERVICES 1
AS LISTED BELOW FOR THE PERIOD:
OCTOBER 15, 2015 THROUGH JULY 31, 2016
NO ACTION ON THE PART OF THE CONTRACTOR NEEDS TO:BE``AKEN AT THIS TIME. ORDERS FOR THE MATERIALS AND/OR
SERVICES WILL BE MADE AS NEEDED BY THE VARIOUS AGENCIESAGN010.10,F THE STATE.
THIS CONTRACT IS NOT AN EXCLUSIVE CONTRACT TO F M N'1,1S:Flir1rHE MATERIALS AND/OR SERVICES SHOWN BELOW, AND
DOES NOT PRECLUDE THE PURCHASE OF SIMILAR MATERIALS`ANd/OR SERVICES FROM OTHER SOURCES.
ix K
THE STATE RESERVES THE RIGHT TO EXTEND THE PRIOP OF TIT,CONTRACT BEYOND THE TERMINATION DATE WHEN
MUTUALLY AGREEABLE TO THE CONTRACTOR AND THE TATE.OF{( BI ASKA.
it ,€
OriginalBid Document 5115 OF
Contract to supply and deliver 2016 or Current Production Year,1/2 TON UTILITY VAN FLEX FUEL VEHICLE E85,as per the attached
specifications,for the contract period October 15,2015 through,July LA,2t 16.
See attached Terms and Conditions page for approximate units to be'purchased.The Unit Price is equal to the Base Price for items before
the Option Bid List.
Make/Model: Ford Transit
Series,Code,Trim Level:--E12,101A Van ,; _ I ;,
Delivery: 90 Days SRO F ,
LINE GUIDE FOR THIS CO VTRAcT
Line 1: E85 Engine
Line 2: E15 Engine
Line 3: Alternate Diesel Engine(add)to Line 1
Line 4-17: Options
IMPORTANT NOTE: Purchase Orders must have an Exterior Paint Color selected from the contract.The paint color line on the purchase
order must have the Exterior Paint Color(name and code)and the Interior color(name and code)listed in the line attachment.
Lines 7-8: Paint
Paint and Interior colors with color codes are listed on a chart after the specifications.
The State reserves the right to extend the period of this contract beyond the termination date when mutually agreeable to the vendor and
the State of Nebraska.
Vendor Contact: Bobby Colclasure
\S ,c•er.3 C \,, (%4 f5 r
GM ' : A'' ST TOR
STATE OF NEBRASKA CONTRACT AWARD State Purchasing Bureau
1526 K Street,Suite 130
Lincoln,Nebraska 68508
P O DA E Telephone:(402)471-6500
2 of 3 10/15/15 Fax:(402)471-2089
BUSINESS UNIT BUYER
9000 DIANNA GILLILAND(AS) CONTRACT NUMBER
VENDOR NUMBER: 503856 14375 OC
Phone: (402)617-4521
E-Mail: bobbyc@andersonautogroup.com
rab 10/20/2015
Estimated Unit of Unit
Line Description Quantity Measure Price
1 FFV E85 1/2 TON UTILITY VAN 20.0000 EA 21,816.0000
FORD TRANSIT
2016 or Current Production Year'/Z Ton Utility Van Flex Fuel Vehicle E85
tt
E85(Units capable of operating on a fuel mixture of to 85%Ethanolll5% Unleaded gasoline without additional
change or conversion.)
GVWR:8,600
Series,Code,Trim Level: E12, 101A,VAN
Engine:3.7L V6
The original manufacturer's statement of origin;,'00WiCalaOthOrization card,and a properly executed service and
warranty policy shall accompany each vehicle when.c a livered s
2 E15 COMPLIANT 1/2 TON UTILITY 20.0000 EA 21,816.0000
FORD TRANSIT
2016 or Current Production Year%Ton Utility Van lE15 Compliant
E15(Units capable of operating on a fuel mixture of up to 15%,Ethanol/85% Unleaded gasoline without additional
change or conversion.);'
GVWR:8,600... •
Series,;Code,Trim�L eve1 E 121101A,VAN ..
Engino,;
The origi►''l l mahufi darer' 'statement of origin a service.authorization.card;:and:a properly executed service and
warranty policy shall accompany each vehicle when delivered.
3 ALTERNATE ENGINE SIZE 20.0000 EA 5,995.0000
ENGINE SIZE:3.2L DIESEL
Add to line 1.
4 ADDITONAL ROOF HEIGHT 20.0000 EA 995.0000
ROOF HEIGHT: 100.8"
5 ADDITIONAL CARGO LENGTH 20.0000 EA 1,295.0000
Length: 148"WB
Side and rear door option: Cargo
6 GLASS ON LEFT SIDE 20.0000 EA 295.0000
(not limited glass,as per standard specification)
elk
BUYE" INITIALS
R435v@ N:S'k;3i N SCt%:v12u15li,
1
STATE OF N E B RAS KA CONTRACT AWARD State Purchasing Bureau
1526 K Street,Suite 130
Lincoln,Nebraska 68508
IIIIIIIIIPIIIIIIIIIIIIMIIIIRIIPPIIM Telephone:(402)471-6500
3 of 3 10/15/15 Fax:(402)471-2089
BUSINESS UNIT BUYER
9000 DIANNA GILLILAND(AS) CONTRACT NUMBER
VENDOR NUMBER: 503856 14375 OC
Estimated Unit of Unit
Line Description Quantity Measure Price
7 STANDARD PAINT 20.0000 EA 0.0000
8 EXTRA COST PAINT 20.0000 EA 150.0000
9 FULL CRASH SCREEN 20.0000 EA 595.0000
10 FULL CRASH SCREEN WITH CENTER 20.0000 EA 695.0000
OPENING
11 SERVICE AND REPAIR MANUAL ,' ,;t 20.0000 EA 295.0000
EQUIPMENT AND ENGINE �i �1 i1_
CD Rom I > ,'r IV
'i i,
12 REVERSE SENSING SYSTEM '' o i 1fi 20.0000 EA 295.0000
IF AVAILABLE FROM MANUFACTURER ;, , Ii `
i i i 3 i i V I :2
}
13 DROP SHIPMENT OUTSIDE j J t a 20.0000 EA 395.0000
THE LINCOLN AREA i i- 1
Additional costs of charges for vehicle drop sh p)'ne t:out&de the Lincoln area. Drop shipment charges would be for I
vehicles bought by political entities and other!Div si s ofiGovernment.
1 ip; ;i
14 VINYL SEATS WITH VINYL TRIM 20.0000 EA -25.0000
(DEDUCT)
Heavy-duty foam sea w/lumb tsar support
15 REARVIEW CAMERA 20.0000 EA 495.0000
FACTORY INSTALLED
16 PROTECTIVE VINYL BODY.MOL"JI(N 20.0000 ' %EA 350.0000
Dealer installed if not standard equipment.
17 REAR WINDOW DEFROSTER 20.0000 EA 150.0000
DEALER INSTALLED
•
BUYER TIALS
n.435if)N;S:JXS;;N SCw`5120150%1
c asA CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the Public Works Department desires to purchase two half-ton full size Ford
cargo vans to be utilized by the Environmental Quality Division; and,
WHEREAS, Anderson Ford Lincoln Mercury Mazda submitted a bid of $47,012.00 to
the State of Nebraska under Contract No. 14375 OC for two half-ton full size Ford cargo vans;
and,
WHEREAS, the Purchasing Agent is authorized to purchase two half-ton full size Ford
cargo vans to be utilized by the Environmental Quality Division based on the bid submitted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the Purchasing Agent be authorized to issue a
Purchase Order to Anderson Ford Lincoln Mercury Mazda for the purchase of two half-ton full
size Ford cargo vans to be utilized by the Environmental Quality Division in the amount of
$47,012.00; and that the Finance Department is authorized to pay the cost of this purchase from
the Sewer Revenue Fund 21121, WW Monitoring Code Enforce and Pretreatment Organization
116712.
1103tns APPROVED AS TO FORM:
f 4�
QITY ATTORNEY DATE
By 4Li... •
Councilmember
Adopted . PR...2..6..2 2-()
City Clerk 7
— City
Mayor
NOe...,....,,
Resolution by
Res. that, as recommended by the Mayor, the
Purchasing Agent be authorized to issue a
Purchase Order to Anderson Ford Lincoln
Mercury Mazda for the purchase of two half-
ton full size Ford cargo vans to be utilized by
the Environmental Quality Division in the
amount of $47,012.00; and that the Finance
Department is authorized to pay the cost of
this purchase from the Sewer Revenue Fund
21121, WW Monitoring Code Enforce and
Pretreatment Organization 116712.
1103Atns
Presented to City Council
APR...2..6.2010... ......
Adopted -�
eu3ler grown
City Clerk