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RES 2016-0883 - Bid from Ted's Mower Sales and Service for mowers OAHA i L. . Parks, Recreation & v`�i ►�i s� Public Property Department zf �t'�� ;�Er t Omaha/Douglas Civic Center 2arLdIrU t U4 i'> ti i t:" 1819 I'arnam Street,Suite 701 o .=yam=':. Po ro Omaha,Nebraska 68183-0701 �TED FEBRV � (402)444-5900 �_.Jtitie FAX'6 FAX(402)444-4921 City of Omaha Jean Stothert,Mayor Honorable President and Members of the City Council, Transmitted herewith is a BID TABULATION and a RESOLUTION authorizing the Purchasing Agent to issue a Purchase Order to Ted's Mower Sales and Service for the purchase of three (3) 72" self-propelled ZTR Mower SCAG Turf Tiger or equal, in the total amount of$32,175.00, for the Park Maintenance Division of the Parks, Recreation, and Public Property Department. The low bid received from Pruitt Outdoor Power was rejected because the bid was non- compliant to specifications. Ted's Mower Sales and Service submitted the best bid for the project. The following bids were received on May 4, 2016: CONTRACTOR BID TED'S MOWER SALES AND SERVICE $32,175.00 (BEST BID) Midwest Turf $33,600.00 Omaha Tractor, Inc. $34,500.00 KANEQUIP $35,037.00 Ted's Mower Sales and Service has on file a current Annual Contract Compliance Report Form (CC-1). As is City policy, the Human Relations Director will review the contractor to ensure compliance with the Contract Compliance Ordinance. Finance Department is authorized to pay the Funds in the total amount of$32,175.00 to Ted's Mower Sales and Service from the Miscellaneous Contribution Fund No. 12117 and Organization No. 124052, Nebraska State Soccer Association, for the 2016 fiscal year. Page -2- Honorable President and Members of the City Council The Parks, Recreation, and Public Property Department recommends the acceptance of the bid from Ted's Mower Sales and Service being the best bid received, and requests your consideration and approval of this Resolution. Respectfully submitted, /7m,4VjO/� Brook Bench, Director Date Parks, Recreation, and Public Property Department Approved as to Funding: Approved: C/2-0; Stia,KW 5/atebt-0 2% ss () ate Spencer K. Danner Jr. ` Da Finance Director to Human Rights and Relations Director Referred to City Council for Consideration: WV zo Mayor's Office/Title Date p:2262kja L 0 O O CZS In CD CD cn 2 a) Z U ti co N- O N- 0 CD - '°acne m c7 _o HN >- ° -0 y6~co a E z _o U0 0> � 0 "-' °p a) I- W of a) N ❑ roi O >s a � ° ZU � � a) o o °' a d ° } IZ o)Ef9 >+(N N N I N EA U m o f0 c O > OO O W o to Q� _ co w � � -oO ° = aN- ca uH } o -0 �a I- M c I- to Z m o o I- _ a� 0 'i Z _U N o I- co co a) cvi a ,_70 a co co 6.3 te- a_ z 0 GI3 N ❑ CD ._a) Y 0 oZU F.-- co n O `0 o Co Z ' }a e3 EuX N co- co w c co cn• a c I- W ❑ a) a) Z U Et) C C M EE 0 ¢ sW 0. z s 0_ i,; a)d cca d E a) Q �' m > .? = a) E ❑ J a) ~ 0 CD g a c En ~ C Ct O v' 0O Ct � Z L C CU COO O O 03 _ m izi M C) 03 d CY C• m Ce a. z 2 N U N W Wy 0 Q a ac = _CIa a °' O co °2 ,t L O LL_ d d 7 p - w. I- ai o 5, 0 co Q Y -oin = N- C M M • O O m O ow s m ~ (NIt co N m 0 2 CI a H.H. DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET ON: CITY OF OMAHA Self-Propelled Mowers RETURN BIDS TO: Published: April 20,2016 Page 1 CITY CLERK 1819 Farman Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5% LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE. Omaha,Nebraska 68183-0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO "CITY OF OMAHA" NOT AN ORDER Bid Opening Time&Date: 11:00 a.m.CST or Wednesday,May 04,2016 IMPORTANT 1. Bid must be in the office of the CITY CLERK,1819 Famam Street LC-1, 4. If Federal Excise Tax applies,show amount of same and deduct OMAHA-DOUGLAS CIVIC CENTER,Omaha,NE 88183-0011 Exemption certificates will be furnished. Do not include tax In bid. by the opening date and time indicated in a sealed envelope marked: BID ON:CITY OF OMAHA Self.Propelted Mowers 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. 2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on Items fisted,bidder may on a separate sheet,make Bid bond ar certified check shall be made payable to"City of Omaha" suggestions covering reduction in costs wherever this is possible through FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change. 3. Right is reserved to acceptor reject any or all bids in their entirety and the bidders shall 7. If you do not bid,return sheets with reason for declining. Failure to do so will indicate have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list.TABULATION SHEETS FOR THE BIDS accept or reject any part of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT www.douelascountyourchasinttorq. DO NOT CALL FOR THIS INFORMATION. Quote your lowest price,best delivery and terms,F.O.B.delivery point on the itern(s)listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION APPIOL 72" Self-Propelled ZTR Mower SCAG Turf 3 each Tiger or Equal per the attached specifications. C BlDteach: $�D 'Jd S.00 $ ��5. ©D Make: ,�C,14 G (5%Bi Bond is to be based upon this amount,if over Model: S1Ti a\(— ace A i $20,000.00) Pricing to remain firm for one (1)year. City reserves the right to purchase additional units at the quoted price. Questions regarding this bid should be directed to: Holly Hurt via email at Holly.Hurt@douglascounty-ne.gov The deadline to submit questions on this bid is 11:00 a.m. on the Thursday before the bid opening date, unless otherwise stated in the bid documents. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights&Relations Department the Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the Human Rights&Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations Department at(402)444-6055. (PLEASE PRINT LEGIBLY OR TYPE) Payment Terms la£ % 30 Firm:"(€4,6 Otpuif-c 6 i 6 ac- Incorporated In: 1� Delivery(or completion) Name: -Tea '1GE.. Signature: /� Grp-c�C.i G/.„fA._12._, f O calendar days following Title: 0011/4.ktR IPhane:4 0a 31 'Fax:L C --13(-(30a award Address: 515'5 ZOO, cuketcons Leg I t Streeti .O.Box City State Zip Email Address: ..6E+`u`i n mat IC.`i ., (� DOUGLAS COUNTY REQUEST FOR BID ON: CITY OF OMAHA Self-Propelled Mowers NOT AN ORDER Page 2 DESCRIPTION REQUIREMENTS FOR BiD BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank check,or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of Omaha, or lawful money of the United States, or a United States Government Bond (negotiable)are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID BOND AND WOULD BE CAUSE FOR REJECTION OF BID. if • a bidder submits more than one bid,only one bid bond is required; however,the 5%bid bond must be calculated using the highest bid amount of all submitted bids. Vendor Restrictions: From the date the bid is issued until a determination is announced regarding the selection of the contractor, contact regarding this project between potential consultants/vendors/contractors and individuals employed by the City of Omaha(Omaha)is restricted to only written communication with the person designated as the point of contact for this bid. Once a contractor is preliminarily selected,that contractor is restricted from communicating with Omaha employees with the exception of employees designated to negotiate, discuss or finalize a contract. Violation of this condition may be considered sufficient cause to reject a contractor's proposal and/or selection irrespective of any other condition. Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb.Rev. Stat. • §48-1122,the Contractor agrees that neither it nor any of its subcontractors shall discriminate against.any employee, or applicant for employment to be employed in the performance of this Agreement,with respect to hire,tenure,terms, conditions,or privileges of employment because of the race,color, religion,sex,disability, or national origin of the employee or applicant. New Employee Work Eligibility Status(Neb.Rev.Stet.§4-108-114) The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska. A federal immigration verification system means the electronic verification of the work authorization program authorized by the Illegal immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program,or an equivalent federal program designated by the United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If the Contractor is an individual or sole proprietorship,the following applies: 1. The Contractor must complete the United States Citizenship Attestation Form,available on the Department of Administrative Services website at www.das.state.ne.us 2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to provide the US Citizenship and Immigration Services documentation required to verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for Entitlements(SAVE)Program. 3. The Contractor understands and agrees that lawful presence in the United States-is required and the Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat. §4-108. SION ALL COPIES Firm 'Tt:.r�5 oup - oc 5 By 77zefl Title ctoM CONTINUATION SHEET Responsible Contractor Compliance Form RC-1 vNAHA,M yy 04 £eb 4 1 R s W�,1 fFl� ty 9 1. Regulation: R'TF°r•Es0='t- A.Article IV,Division I of Chapter 10 of the Omaha Municipal Code thereon require: i.'That all contractors who submit a bid to City of Omaha shall designate a representative who on behalf of the Contractor,shall fill out completely a Responsible Contractor Compliance Form (RC-1). An incomplete or unsigned RC-1 form will make your bid null and void. 2. Filing this Report(please initial in the boxes below): �� Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully 1 authorized to perform employment in the United States and that the Contractor and all sub- contractors shall use E-Verify to determine work eligibility. 7-2/ Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of Employee law(Neb.Rev.Stat.Section 48-2901 et seq.). Contractor agrees that Contractor will not knowingly violate Nebraska's Fair Labor Standards Law(Neb.Rev. Stat.Section 73-104 et seq.). 1 7-zA Contractor has not been convicted of any tax violations(local,State and Federal)within the last -J three years from the date this bid is submitted. Contractor has not,upon final determination by the Occupational Safety and Health TA Administration,been convicted of a criminal,repeat,or willful violation of the Occupational Safety and Health Act(OSHA)or been convicted of 3(three)separate"serious"OSHA violations within the past three(3)years. ErgContractor agrees to make a good faith effort to ensure all subcontractors employed on this project �� ��ll comply with the provisions of the Responsible Contractor Compliance Form RC-1. 1..._.__ __4.4....:_c//// N .., Signature Date By signing,I verify on behalf of the Contractor that the information above is true and correct. Filing false information carries a penalty of up to a$500 fine or six months in jail. In addition,the contractor and sub- contractors can be subject to immediate disqualification and prohibited from any future City of Omaha contract for a period of 10 years. SPECIFICATIONS FOR 72" SELF-PROPELLED ZTR MOWER SCAG TURF TIGER OR APPROVED EQUAL APROXIMATELY 3 UNITS TO BE PURCHASED ADDITIONAL EQUIPMENT 1. 72" SIDE DISCHARGE DECK WITH ANTI-SCALP ROLLERS 2. MINIMUM 25 HORSEPOWER WATER COOLED MOTOR @C2(4 P " ) kr` • '4 €3 3. REMOTE MOUNTED HYURAUILC COOLER 4. FACTORY APPROVED R.O.P.S. 5. TWO YEAR FULL PARTS AND LABOR WARRANTY — Ota r L vri`5 4 �19 6. WARRANTY REPAIRS OVER THREE DAYS DEALER TO SUPPLY SIMILAR UNIT TO USE FREE OF CHARGE 7. SUCCESSFUL VENDOR TO SUPPLY PER MACHINE A. TWO PRINTED OPERATORS MANUALS B. TWO PRINTED PARTS MANUALS C. ONE TECH MANUAL 8. ONE SPARE WHEEL AND TIRE ASSEMPLY FOR EACH SI7F,OF WHEEL PER MACHINE 9. UNITS ARE TO BE NEWEST AND LATEST MODEL Bid must include all setup and delivery fees,units to be delivered to the Parks Maintenance Building located at: 1523 South 24th Street Omaha,NE 68108 otAAHA,N `�`� �� Parks, Recreation & - = Public Property Department z4�r�'J `vh Omaha/Douglas Civic Center � r r a16 a• 1. 1819 Farnam Street,Suite 701 o � �� �" . r Omaha,Nebraska 68183-0,01 �ar a,4; (402)444-5900 Bp FEBR FAX(402)444-4921 City of Omaha Jean StNnt1haeY"9!Vr6 t. t,. Pruitt Outdoor Power Attn: Tim Almgren 4524 Leavenworth Street Omaha, NE 68106 RE: Bid for Self-Propelled Mowers, Opening Date May 4,2016 Dear Sir or Madam: Section 10-110 of the Omaha Municipal Code allows a department director to reject any bidder's bid because the bids received were non-compliant to specifications. This letter is to serve as written notice that your bid is being rejected because the bid does not meet the required specifications. The memorandum below details the reasons for non- compliance to specifications. Recommendation and resolution is being forwarded to the City Council to recommend award to another bidder. Within 10 days after a bid is rejected, any rejected bidder may appeal to the City Council by filing with the City Clerk a written objection stating all reasons for the objection. Sincerely, ook ench Director- Parks, Recreation&Public Property Cc: Eric Carlson, Assistant Douglas County Purchasing Agent Buster Brown, City Clerk Members of the City Council Holly Hurt,Buyer MEMORANDUM Low bid on Self-Propelled Mowers did not meet bid specifications on water cooled engine. C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha, Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, bids were received May 4, 2016, to provide three (3) 72" self-propelled ZTR Mower SCAG Turf Tiger or equal for the Park Maintenance Division of the .parks, Recreation, and Public Property Department; and, WHEREAS, Ted's Mower Sales and Service submitted the lowest bid, within bid specifications, attached hereto and made a part hereof, in the total amount of$32,175.00; and, WHEREAS, Ted's Mower Sales and Service has complied with the City's Contract Compliance Ordinance No. 28885 in relation to Civil Rights - Human Relations; and, WHEREAS, the Mayor has recommended the acceptance of this bid. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the bid in the total amount of$32,175.00 from Ted's Mower Sales and Service to provide three (3) self-propelled ZTR Mower SCAG Turf Tiger or equal, being the best bid received within bid specifications, attached hereto and made a part hereof, is hereby accepted. The Purchasing Agent is authorized to issue a purchase order in conformance herewith. Funds in the amount of$32,175.00 shall be paid from the Miscellaneous Contributions Fund No. 12117 and Organization No. 124052, Nebraska State Soccer Association, for the 2016 fiscal year. APPROVED AS TO FORM: 5/e Y/g- ��ARN -; DATE p:2263kj a CIVCIlla.41 g#044r14 . By.... Councilmember Adopted .0 ...1..4..2016 ....6 ^Q ity Clerk 47.///rrc:Z:1€ Approve/- Mayor NO. l Resolution by Res. that, as recommended by the Mayor, the bid in the total amount of$32,175.00 from Ted's Mower Sales and Service to provide three (3) self-propelled ZTR Mower SCAG Turf Tiger or equal, being the best bid received within bid specifications, attached hereto and made a part hereof, is hereby accepted. The Purchasing Agent is authorized to issue a purchase order in conformance herewith. Funds in the amount of$32,175.00 shall be paid from the Miscellaneous Contributions Fund No. 12117 and Organization No. 124052, Nebraska State Soccer Association, for the 2016 fiscal year. p:2263kja Presented to City Council JUN 14 2016 Adopted 6 eu5ler grown City Clerk