ORD 41155 - Agmt with Nebraska Probation Office district 4A for domestic violence probation officers _ _
��0-.AHA,NEBk -
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fw.��i5�'�� , ...n , _ g "� 1819 Farnam Street,Suite 300
Omaha,Nebraska 68183-0300
to -41,
(402)444-5000
�'''eb FEBIL- FAX (402)444-6059
City of Omaha '
Jean Stothert,Mayor
Honorable President
and Members of the City Council,
Attached is an Ordinance to approve an agreement between the City of Omaha and the State of
Nebraska Probation Office — District 4A in the amount of $102,000 during the period of February
1, 2017 to September 30, 2019. The agreement will provide funding of one (1) part-time
Domestic Violence Probation Officer to assist with the supervision of high risk domestic violence
and sexual assault cases.
The agreement is budgeted from and funded by the Office on Violence Against Women FY
2016 Improving Criminal Justice Responses to Sexual Assault, Domestic Violence and Stalking
Grant Program (ICJR), Award #2016-WE-AX-0041, approved by City Council on December 20,
2016, ordinance#41012.
Your favorable consideration is requested.
Sincerely, Approved as to Funding:
f/7y/ ,
,l rti_ - .5 IJ1 // g ,4--- s/Il
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Jean Stothert
Date Step en B. Curtiss Date
Mayor Finance Director
Approved:
',1 &A ' ' 6.- Will
Spencer K. Danner, Jr. Date
Human Rights and Relations Direc r„
P:\MYR\0032CA
ORDINANCE NO. 05
AN ORDINANCE (1) to approve an agreement between the City of Omaha and the State of
Nebraska Probation Office — District 4A in the amount of one hundred and two
thousand dollars ($102,000); and (2) to authorize funding for such agreement from the
City of Omaha's FY 2016 Improving Criminal Justice Reponses to Sexual Assault,
Domestic Violence and Stalking Grant Program (ICJR) Grant, Award #2016-WE-AX-
0041, awarded by the Office on Violence Against Women (OVW); to provide funding for
one (1) part-time Domestic Violence Probation Officer; involving appropriations of more
than one year in conformity with Section 5.17 of the Home Rule Charter; and, providing
for the effective date hereof.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
Section 1. That, as recommended by the Mayor, the agreement between the
City of Omaha and the State of Nebraska Probation Office — District 4A in the amount of
one hundred and two thousand dollars ($102,000), budgeted from the Office on Violence
Against Women's (OVW) FY 2016 Improving Criminal Justice Responses to Sexual
Assault, Domestic Violence and Stalking Grant Program Grant, Award #2016-WE-AX-
0041, for funding of one (1) part-time Domestic Violence Probation Officer, is hereby
approved.
Section 2. That, the agreement extends from February 1, 2017 to September 30,
2019, commencing upon approval of this ordinance. In conformity with Section 5.17 of
the Home Rule Charter, total expenditures as outlined in the attached agreement, from
such grant funds and involving appropriations of more than one year, are hereby
approved and that the Finance Director is authorized to make payment in accordance
therewith.
Section 3. That there is no match with this grant award.
ORDINANCE NO. /<<.5ic
PAGE -2-
Section 4. That this ordinance being administrative, and not legislative, in
character shall be in full force and take effect immediately upon passage.
INTRODUCED BY COUNCILMEMBER
Alk,
APPROVED BY:
1
�J l�l
ACTING MAYOR OF THE OF OMAHA DATE
PASSED JUN 13 2017
ATTEST:
(o/frt
CITTCLEdK OF THE CITY OF OMAHA DATE
APPROVED AS TO FORM:
58/i7
DEPOT CITY ATTORN D TE
P:\MYR\0032CA
4,•,r -,-- U.S.Department of Justice
, y
A Office on Violence Against Women710.
PAGE I OF to
Grant
1.RECIPIENT NAME AND ADDRESS(Including Zip Codc) 4.AWARD NUMBER: 2016-WE-AX-0041
City of Omaha
1819 Famam Street,Suite 300 5.PROJECT PERIOD:FROM 10/01/2016 TO 09/30/2019
Omaha,NE 68183-0300
BUDGET PERIOD:FROM 10/01/2016 TO 09/30/2019
6.AWARD DATE 09/13/2016 7.ACTION
2a.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial
476006304 00
2b_.. NS_-_. — PREVIOUS AWARD AMOUNT $0
.GRANTEE DUNS NO �---
9.
076981265
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $750,000
City of Omaha,Nebraska-Domestic Violence Council OVW FY 2016 --------
Improving Criminal Justice Responses Grant ProgramDouglas County's I I.TOTAL AWARD $750,000
Community Response Team/Sexual Assault Response Team Project
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCI I CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under 42 U.S.C.§§3796hh-3796hh-4(OVW-Improving Criminal Justice Responses Program,also known as Arrest Program)
14.CATALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number)
16.590-Improving Criminal Justice Responses Grant Program also known as the Arrest Program
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
.. GRANTEE ACCEPTANCE
—�
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Bea Hanson Jean Stothert
Mayor
Principal Deputy Director
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A,DATE
/11-1— Cf/29/4
AGENCY USE ONLY
20.ACCOUNTING CLASSIFICATION CODES 21. W416D00035
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC, REG. SUB. POMS AMOUNT
X A W4 29 00 00 750000
OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2(REV.4-88)
14 { r U.S.Department of Justice ,
,� .7i",
'? Office on Violence Against Women AWARD CONTINUATION
a'' SHEET PACE 2 or to
Grant
PROJECT NUMBER 2016-WE-AX-0041 AWARD DATE 09/13/2016
SPECIAL CONDITIONS
I. Applicability of Part 200 Uniform Requirements and DOJ Grants Financial Guide
the recipient agrees to comply with the Uniform Administrative Requirements,Cost Principles,and Audit
Requirements in 2 C.F.R.Part 200,as adopted and supplemented by the Department of Justice(DOJ)in 2 C.F.K.Part
•
2800(together,the"Part 200 Uniform Requirements"),and the current edition of the DOJ Grants Financial Guide as
posted on the OVW website to include any amendments made throughout the course of the grant period.
2. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal
funds during the period of performance for this award,the recipient promptly must determine whether funds from any
of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the
identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ
awarding agency(OJP or OVW,as appropriate)in writing of the potential duplication,and,if so requested by DOJ
awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to
eliminate any inappropriate duplication of funding.
3. Requirements related to System for Award Management and Unique Entity Identifiers
, The recipient must comply with applicable requirements regarding the System for Award Management(SAM),
currently accessible at http://www.sam.gov. This includes applicable requirements regarding registration with SAM,as
well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards("subgrants")to first-tier subrecipients
(first-tier"subgrantees"),including restrictions on subawards to entities that do not acquire and provide(to the
recipient)the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OVW web
site at https://www.justice.gov/ovw/grantees(Award condition:Registration with the System for Award Management
(SAM)and Universal Identifier Requirements),and are incorporated by reference here.
This special condition does not apply to an award to an individual who received the award as a natural person(i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her name). i
4. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and
OVW authority to terminate award)
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including
requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the
part of recipients,subrecipients("subgrantees"),or individuals defined(for purposes of this condition)as"employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OVW web site at https://www.justice.gov/ovw/grantees(Award condition: Prohibited conduct by recipients and
I subrecipients related to trafficking in persons(including reporting requirements and OVW authority to terminate
award)),and are incorporated by reference here.
i L5
OJP FORM 4000/2(REV.4-88)
,,-,"- U.S.Department of Justice
'u'/ Office on Violence Against Women AWARD CONTINUATION
„ ." SHEET PAGE 3 OF 10
,1 Grant
PROJECT NUMBER 2016-WE-AX-004I AWARD DATE 09/13/2016
1
SPECIAL CONDITIONS
5. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and
other events
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations,
policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where
applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide as posted on the OVW website.
i
6. OVW Training Guiding Principles I
I
The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees, •
available at https://www.justice.gov/ovw/grantees. •
7. Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency(OJP or OVW,as appropriate)may withhold
award funds,or may impose other related requirements,if(as determined by the DOJ awarding agency)the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits,
investigations,or reviews of DOJ awards.
8. The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW,as appropriate)during the period of performance for this award,if the recipient is designated as"high-
risk"for purposes of the DO1 high-risk grantee list.
9. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28
C.F.R.Part 42,specifically including any applicable requirements in Subpart E of 28 C.F.R.Part 42 that relate to an
equal employment opportunity program.
10. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28
C.F.R.Part 38,specifically including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries. Part 38 of 28 C.F.R.,a DOJ regulation,was amended effective May 4,2016.
Among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion,a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient("subgrantee")organizations that
engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and
subrecipients that are faith-based or religious organizations. •
The text of the regulation,now entitled"Partnerships with Faith-Based and Other Neighborhood Organizations,"is
available via the Electronic Code of Federal Regulations(currently accessible at http://www.ecfr.gov/cgi-
bin/ECFR?page=browse),by browsing to Title 28-Judicial Administration,Chapter 1,Part 38,under e-CFR"current"
data. jLc,
OJP FORM 4000/2(REV.4-88)
P T, U.S.Department of Justice
' ,6 Office on Violence Against Women AWARD CONTINUATION
Lio)�
SHEET
YP,GE 4 OF 10
Grant
PROJECT NUMBER 2016-WE-AX-0041 AWARD DATE 09/13/2016
SPECIAL CONDITIONS
I I, Restrictions on"lobbying"and Policy Development
Federal funds may not be used by the recipient,or any subrecipient("subgrantee")at any tier,either directly or
indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy,at any level of
government without the express prior written approval of OVW,in order to avoid violation of 18 U.S.C. 1913.The
recipient,or any subrecipient("subgrantce") may,however,use federal funds to collaborate with and provide
information to federal,state,local,tribal and territorial public officials and agencies to develop and implement policies
and develop and promote state,local,or tribal legislation or model codes designed to reduce or eliminate domestic
violence,dating violence,sexual assault,and stalking(as those terms are defined in 42 U.S.C. 13925(a))when such
collaboration and provision of information is consistent with the activities otherwise authorized under this grant
program.
12. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2016)
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions,including from various"general
provisions"in the Consolidated Appropriations Act,2016,are set out at https://www.justice.gov/ovw/grantees,and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might
fall within the scope of an appropriations-law restriction,the recipient is to contact OVW for guidance,and may not
proceed without the express prior written approval of OVW.
13, Reporting Potential Fraud,Waste,and Abuse,and Similar Misconduct
The recipient and any subrecipients("subgrantees")must promptly refer to the DOJ Office of the Inspector General
(OIG)any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontractor,or other person
has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act;or(2)
committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar
misconduct.
Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1)mail directed to:Office of the Inspector General,U.S.Department of Justice,Investigations Division,
950 Pennsylvania Avenue,N.W.Room 4706,Washington,DC 20530;(2)e-mail to:oig.hotline@usdoj.gov;and/or(3)
the DOJ OIG hotline:(contact information in English and Spanish)at(800)869-4499(phone)or(202)616-9881
(fax).
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig.
v
OW FORM 4000/2(REV.4-88)
U.S.Department of Justice
Office on Violence Against Women AWARD CONTINUATION
�� SHEET PAGE 5 OF 10
Grant
PROJECT NUMBER 2016-WEAX-0041 AWARD DATE 09/13/2016
SPECIAL CONDITIONS
14. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient("subgrantee")under this award,or entity that receives a procurement contract or
subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in
accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended,and shall not be understood by the agency making this award,to contravene
requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to
sensitive compartmented information),or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award,the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or
contractors from reporting waste,fraud,or abuse as described above;and •
b. certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,
or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt
written notification to the federal agency making this award,and will resume(or permit resumption of)such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards("subgrants"),procurement contracts,or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward("subgrant"),procurement contract,or subcontract under a procurement contract)either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,
fraud,or abuse as described above;and
(2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and
b. it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will
immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to
the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly
authorized to do so by that agency.
OJP FORM 4000/2(REV.4-88)
i.sz U.S.Department of Justice
,', ,�,; ' Office on Violence Against Women AWARD CONTINUATION
V. -" ,/is
SHEET PAGE 6 OF to
° Grant
PROJECT NUMBER 2016-WE-AX-0041 AWARD DATE 09/13/2016
SPECIAL CONDITIONS
15. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees)
The recipient must comply with,and is subject to,all applicable provisions of 41 U.S.C.4712,including all applicable
provisions that prohibit,under specified circumstances,discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a federal grant,a gross waste of federal funds,
an abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,or a
violation of law,rule,or regulation related to a federal grant.
The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of
employee rights and remedies under 41 U.S.C.4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to
contact the DOJ awarding agency(OJP or OVW,as appropriate)for guidance.
16. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg.
51225(October I,2009),DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
17. The grantee agrees to follow the applicable set of general terms and conditions which are available at
http://www.justice.gov/ovw/grantees.These do not supersede any specific conditions in this award document.
18. The Violence Against Women Reauthorization Act of 2013 added a new civil rights provision that applies to all OVW
grants issued in FY 2014 or after.This provision prohibits OVW grantees from excluding,denying benefits to,or
discriminating against any person on the basis of actual or perceived race,color,religion,national origin,sex,gender
identity,sexual orientation,or disability in any program or activity funded in whole or in part by OVW. The grantee
i acknowledges that it will comply with this provision.
I
19. The recipient acknowledges that they are responsible for maintaining updated contact information in the Grants
Management System. To update information in GMS for either the point of contact and/or the authorized
representative,grantees must submit a Grant Adjustment Notice.
20. The grantee agrees that funds will be used to supplement,not supplant,non-federal funds that would otherwise be
available for the activities under this grant,
21. The grantee agrees to comply with all relevant statutory and regulatory requirements which may include,among other
relevant authorities,the Violence Against Women Act of 1994,P.L. 103-322,the Violence Against Women Act of
2000,P.L. 106-386,the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.0 3711 et seq.,the Violence
Against Women and Department of Justice Reauthorization Act of 2005,P.L. 109-162,the Violence Against Women
Reauthorization Act of 2013,P.L. 113-4,and OVW's implementing regulations at 28 CFR Part 90.
22. The grantee must be in compliance with specifications outlined in the solicitation under which the approved application
was submitted. The program solicitation is hereby incorporated by reference into this award.
23. The recipient understands and agrees that misuse of award funds may result in a range of penalties,including
suspension of current and future funds,suspension or debarment from federal grants,recoupment of monies provided
under an award,and civil and/or criminal penalties. A Le,
L. -
OW FORM 4000/2(REV.4-88)
,,.,'-T\` U.S.Department of Justice
d'� �5 ' Office on Violence Against Women AWARD CONTINUATION
kiii` _ SHEET PAGE 7 OF 10
- Grant
PROJECT NUMBER 2016-WE-AX-0041 AWARD DATE 09/13/2016
SPECIAL CONDITIONS
24. Grant funds may be used only for the purposes in the recipient's approved application. The recipient shall not
undertake any work or activities that are not described in the grant application,and that use staff,equipment,or other
goods or services paid for with OVW grant funds,without prior written approval from OVW.
25. The Director of OVW,upon a finding that there has been substantial failure by the recipient to comply with applicable
laws,regulations,and/or the terms and conditions of the award or relevant solicitation,will terminate or suspend until
the Director is satisfied that there is no longer such failure,all or part of the award,in accordance with the provisions of
28 CFR Part 18,as applicable mutatis mutandis.
26. The grantee agrees to comply with the provisions of 42 U.S.C. 13925(b)(2),nondisclosure of confidential or private •
information,which includes creating and maintaining documentation of compliance,such as policies and procedures
for release of victim information. The grantee also agrees to ensure that any subgrantees meet these requirements.
•
27. The grantee agrees to submit semiannual progress reports that describe project activities during the reporting period.
Progress reports must be submitted within 30 days after the end of the reporting periods,which are January 1-June 30 •
and July 1-December 31 for the duration of the award.Future awards may be withheld if progress reports are
delinquent.Grantees are required to submit this information online,through the Grants Management System(GMS),on
the semi-annual progress report for the relevant OVW grant programs.
28. Under the Government Performance and Results Act(GPRA),VAWA 2000 and subsequent legislation,grantees are
required to collect and maintain data that measure the effectiveness of their grant-funded activities. Accordingly,the 1
grantee agrees to submit semi-annual electronic progress reports on program activities and program effectiveness
measures.Grantees are required to collect the infonnation that is included on the Measuring Effectiveness Progress
Report for the OVW Program under which this award is funded.
29. A final report,which provides a summary of progress toward achieving the goals and objectives of the award,
significant results,and any products developed under the award,is due 90 days after the end of the award. The Final
Progress Report should be submitted to the Office on Violence Against Women through the Grants Management
System with the Report Type indicated as"Final".
30. The recipient agrees that it will submit quarterly financial status reports to OVW on-line(at
https://grants.ojp.usdoj.gov)using the SF 425 Federal Financial Report form(available for viewing at
www,whitehouse.gov/otnb/grants/standard_forms/ff report.pdf),not later than 30 days after the end of each calendar
quarter.The final report shall be submitted not later than 90 days following the end of the award period.
31. Funds allocated for OVW-sponsored technical assistance may not be used for any other purpose without prior approval
by OVW, To request approval,grantees must submit a Program Office Approval Grant Adjustment Notice(GAN)via
the Grants Management System(GMS). The grantee must include a copy of the event's brochure,curriculum and/or
agenda,a description of the hosts or trainers,and an estimated breakdown of costs should be attached to the GAN. The
GAN request must be submitted to OVW at least 20 days prior to registering for the event. Approval to attend non-
OVW sponsored events will be considered on a case-by-case basis. This prior approval process also applies to
requests for the use of OVW-designated technical assistance funds to pay a consultant or contractor not designated as
an OVW technical assistance provider to develop and/or provide training and/or technical assistance.
32. The grantee agrees to attend and participate in OVW-sponsored technical assistance.Technical assistance includes,but
is not limited to,national and regional conferences,audio conferences,webinars,peer-to peer consultations,and
workshops conducted by OVW-designated technical assistance providers. All training will be coordinated by OVW-
designated technical assistance providers.
JL5
OJP FORM 4000/2(REV.4-88)
,� _, U.S.Department of Justice
. ,. a Office on Violence Against Women AWARD CONTINUATION i
SHEET PAGE 8 Or to
,,,1,%%'
PROJECT NUMBER 2016-WE-AX-0041 AWARD DATE 09/13/2016
SPECIAL CONDITIONS
33. First-time grantees,or continuation grantees if requested,must agree to have key staff members,as identified by
OVW,attend the OVW grantee orientation seminar,which may be offered in-person,online,or a combination of both.
Additionally,if there is a change in the project director/coordinator during the grant period,the grantee agrees,at the
earliest opportunity,to send the new project director/coordinator,regardless of prior experience with this or any other ,
federal award,to an OVW grantee orientation seminar or require completion of the orientation online,whichever is '
available.
34. Approval of this award does not indicate approval of any consultant rate in excess of$650 per day or$81.25 per hour.
A detailed justification must be submitted to and approved by the Office on Violence Against Women prior to
obligation or expenditure of such funds. Although prior approval is not required for consultant rates below these
specified amounts,grantees are required to maintain documentation to support all daily or hourly rates.
35. The recipient agrees to submit one copy of all required reports and any other written materials or products that are
developed by the grantee or project partners and funded under the project to OVW not less than twenty(20)days prior
to public release.If the written material is found to be outside the scope of the program,or in some way to compromise
victim safety,it will need to be revised to address these concerns or the grantee will not be allowed to use project funds
to support the further development or distribution of the materials.
36. All materials and publications(written,visual,or sound)resulting from award activities shall contain the following
statements:"This project was supported by Grant No. awarded by the Office on Violence
Against Women,U.S.Department of Justice. The opinions,findings,conclusions,and recommendations expressed in
this publication/program/exhibition are those of the author(s)and do not necessarily reflect the views of the Department
of Justice,Office on Violence Against Women."
37. The grantee agrees that grant funds will not support activities that compromise victim safety and recovery,such as:
procedures or policies that exclude victims from receiving safe shelter,advocacy services,counseling,and other
assistance based on their actual or perceived sex,age,immigration status,race,religion,sexual orientation,gender
identity,mental health condition,physical health condition,criminal record,work in the sex industry,or the age and/or
sex of their children;procedures or policies that compromise the confidentiality of information and privacy of persons
receiving OVW-funded services;pre-trial diversion programs not approved by OVW or the placement of offenders in
such programs;mediation,couples counseling,family counseling or any other manner of joint victim-offender
counseling;mandatory counseling for victims,penalizing victims who refuse to testify,or promoting procedures that
would require victims to seek legal sanctions against their abusers(e.g.,seek a protection order,file formal complaint);
the placement of perpetrators in anger management programs;or any other activities outlined in the solicitation under
which the approved application was submitted.
38. The grantee agrees to submit for OVW review and approval any anticipated addition of,removal of,or change in
collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding,and if
applicable,the Internal Memorandum of Agreement.
OJP FORM 4000/2(REV.4-88)
U.S.Department of Justice
Office on Violence Against Women AWARD CONTINUATION
SHEET PAGE 9 OF 10
Grant
PROJECT NUMBER 2016-WE-AX-0041 AWARD DATE 09/13/2016
SPECIAL CONDITIONS
39. Pursuant to 2 CFR§200.315(b),the recipient may copyright any work that is subject to copyright and was developed,
or for which ownership was acquired,under this award. The Office on Violence Against Women reserves a royalty-
free,nonexclusive and irrevocable right to reproduce,publish or otherwise use the work,in whole or in part(including
in the creation of derivative works),for Federal purposes,and to authorize others to do so.
The Office on Violence Against Women also reserves a royalty-free,nonexclusive and irrevocable right to reproduce
publish or otherwise use,in whole or in part(including in the creation of derivative works),any work developed by a
subrecipient of this award,for Federal purposes,and to authorize others to do so.
In addition,the recipient(or subrecipient,contractor or subcontractor)must obtain advance written approval from the
Office on Violence Against Women program manager assigned to this award,and must comply with all conditions
specified by the program manager in connection with that approval,before: 1)using award funds to purchase
ownership of,or a license to use,a copyrighted work;or 2)incorporating any copyrighted work,or portion thereof,into
a new work developed under this award.
It is the responsibility of the recipient(and of each subrecipient,contractor or subcontractor as applicable)to ensure
that this condition is included in any subaward,contract or subcontract under this award.
40. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds.Such data will be submitted to the FFATA Subaward
Reporting System(FSRS).The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office on Violence Against Women web site at:
http://www.ovw.usdoj.gov/docs/ffata-award-term.pdf(Award condition:Reporting Subawards and Executive
Compensation),and are incorporated by reference here.This condition,and its reporting requirement,does not apply to
grant awards made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-
profit organization that he or she may own and/or operate in his or her name).
41. Recipient integrity and performance matters:
Requirement to report information on certain civil,criminal,and administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal,and administrative proceedings connected with(or connected to the performance of)either this OVW award
or any other grant,cooperative agreement,or procurement contract from the federal government. Under certain
circumstances,recipients of OVW awards are required to report information about such proceedings,through the
federal System for Award Management(known as"SAM"),to the designated federal integrity and performance system
(currently,"FAPIIS").
The details of recipient obligations regarding the required reporting(and updating)of information on certain civil,
criminal,and administrative proceedings to the federal designated integrity and performance system(currently,
"FAPIIS")within SAM are posted on the OVW web site at:https://www.justice.gov/ovw/grantees,(Award condition:
Recipient Integrity and Performance Matters,including Recipient Reporting to FAPIIS),and are incorporated by
reference here.
OJP FORM 4000/2(REV.4-88)
i
�,r!n r U.S.Department of Justice
�� % Office on Violence Against Women AWARD CONTINUATION
434,s�i
SHEET PAGE IC OF It)
,,;;,r% Grant
PROJECT NUMBER 2016-WE-AX-0041 AWARD DATE 09/13/2016
! SPECIAL CONDITIONS
42. Pursuant to 42 USC 3796hh(d),the grantee understands that 5%of this award is being withheld and that it may not
obligate,expend or drawdown that 5% unless,by the period ending on the date on which the next session of the State
legislature ends,the State or unit of local government:
(1)certifies that it has a law,policy,or regulation that requires-
(A)the State or unit of local government at the request of a victim to administer to a defendant,against whom an
information or indictment is presented for a crime in which by force or threat of force the perpetrator compels the
victim to engage in sexual activity,testing for the immunodeficiency virus(HIV)not later than 48 hours after the date
on which the information or indictment is presented and the defendant is in custody or has been served with the
information or indictment;
(B)as soon as practicable notification to the victim,or parent and guardian of the victim,and defendant of the testing
results;and
(C)follow-up tests for HIV as may be medically appropriate,and that as soon as practicable after each such test the
results be made available in accordance with subparagraph(B).
The"next session of the State legislature"means the next session after the date on which the application for this award
was submitted.
If the grantee submits a certification,a Grant Adjustment Notice(GAN)will be issued,and the funds will become
available for drawdown. If,by the date on which the next session of the State legislature ends,the grantee is not in
compliance with this provision,the withheld funds will be deobligated from the amount of funds awarded for this
award period.
43. The grantee agrees to use grant funds to strengthen legal advocacy service programs for victims of domestic violence,
dating violence,sexual assault and stalking,including strengthening assistance to such victims in immigration matters
Grant funds may not be used to provide long-term or short-term legal representation.
44. Thegrantee agrees that funds will not be used forprevention activities e.g ( g.,outreach to elementary and secondary
schools,implementation of educational programs regarding domestic and dating violence intervention,and public
awareness campaigns). The grantee may use funds to provide outreach regarding the specific services offered under
the grant.
45. The recipient's budget is pending review and approval.The recipient may obligate,expend and draw down funds for
travel related expenses to attend OVW-sponsored technical assistance events up to$10,000,unless there is another
condition on the award prohibiting obligation,expenditure,and drawdown of any funds in which case the condition
prohibiting any obligation,expenditure or drawdown of funds will control.Remaining funds will not he available for
draw down until the Office on Violence Against Women,Grants Financial Management Division has approved the
budget and budget narrative,and a Grant Adjustment Notice has been issued removing this special condition,Any
obligations or expenditures incurred by the recipient prior to the budget being approved are made at the recipient's own
risk. If applicable,the Indirect Cost Rate will be identified in the Grant Adjustment Notice when the budget is
approved.
46, The grantee acknowledges that it has a current grant award under the same OVW grant program from which this new
award is being made. The recipient may obligate,expend and draw down from this award only funds for travel related
expenses to attend OVW-sponsored technical assistance events up to$10,000. The grantee agrees not to obligate,
expend,or draw down any additional funds until all funds are expended on their current OVW award for the same
program. If the grantee needs to obligate,expend,or draw down additional funds from this award prior to the
completion/expiration of the current award,they must submit a written request to their Program Specialist for review
and approval. Once the request is approved,a Grant Adjustment Notice will be issued allowing the grantee access to
funds.
l
IS
OP FORM 4000/2(REV.4-88)
City of Omaha,Nebraska - Domestic Violence Council
OVW FY 2016 Improving Criminal Justice Responses to Sexual Assault,Domestic
Violence, Dating Violence, and Stalking Grant Program
Project Narrative
PURPOSE OF THE APPLICATION
Service Area
The Douglas County Community Response Team/Sexual Assault Response Team (CRT/SART)
project will be implemented in Douglas County,Nebraska. The total estimated population for
Douglas County is 531,057, while the City of Omaha, incorporated within Douglas County, is
the largest City in the State of Nebraska with a population of 435,454 and a greater metropolitan
area population of 915,184 (U.S. Census Bureau, 2010-2014 ACS 5-year estimates). The
Douglas County area accounts for 40 percent of Nebraska's total population, but less than 1
percent of the state's total geographic area. Douglas County lies on the most eastern part of
Nebraska, bordered by the Missouri River on the east. The demographic makeup of the City of
Omaha's service area is 50.8 percent female; 71.4 percent White; 11.1 percent African-
American; 11.6 percent Hispanic or Latino; 2.9 percent Asian; and 0.4 percent Native American.
The median age within the service area is 33.8, with 23.1 percent of the population between the
ages of 20 and 34, 26.1 percent between 35 and 54, and 22.3 percent over 55 (U.S. Census
Bureau, 2010-2014 ACS 5-year estimates).
Target Population
The target population for the City and the Domestic Violence Council's (DVC) CRT/SART
Project are offenders and victims of domestic violence, dating violence, sexual assault and
stalking in Douglas County,Nebraska. The Program's goal is to coordinate criminal justice
departments and service providers to enhance victims' safety and offender accountability.
Special attention and outreach will be directed to underserved African American/Black and
Hispanic communities through co-located Women's Center for Advancement (WCA) advocates.
March 3,2016 City of Omaha,Nebraska-Domestic Violence Council Page 1 of 20
OVW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity#OV W-2016-9206)
Steps will be taken during the Community Safety and Accountability Assessment (CSA) to
ensure culturally appropriate services are considered and integrated into policy, training and
system response recommendations.
Continued Need for Project
Although much work has been done by Douglas County's Community Response Team/Sexual
Assault Response Team (CRT/SART) under previous Office on Violence Against Women
(OVW) Grants to Encourage Arrest Policies and the Enforcement of Protection Orders
(ARREST) funding; needs remain high in the area of domestic violence (DV), dating violence,
sexual assault(SA) and stalking response in Douglas County. The number of victims seeking
services and utilizing the Criminal Justice System for help, and offenders in the system has
increased over the last three (3) years. Probation has witnessed a 30 percent increase in DV
offenders placed under their supervision; there has been a 25 percent increase in DV relates calls
to 911 (12,974 to 16,866), and requests for protection orders has increased by 7 percent.
During the same time period victim service providers have experienced increased
demand for services. The Women's Center for Advancement(WCA) saw a 111 percent increase
in hotline calls (3,218 to 6.790) and a 44 percent increase in advocacy requests (2,209 to 3,176).
Likewise, Methodist Hospital Forensic Nurse Examiner Program provided 313 forensic medical
exams to DV and SA victims in 2015, up from 158 in 2012. It is believed these increases are not
due to increases in crimes occurring, rather, victims feel more comfortable reaching out for help.
This is due, in large part, to OVW funding which enabled the City of Omaha, in partnership with
implementation partners, to provide specialized staff and timely access to professionals working
to respond to these crimes. Due to budget constraints at the agency level, and increased demand
March 3,2016 City of Omaha,Nebraska-Domestic Violence Council Page 2 of 20
OVW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity itOVW-2016-9206)
for services and criminal justice response, The City of Omaha would be unable to provide such
comprehensive services and response without the availability of these funds.
Although reporting for certain crimes has increased, some numbers remain low due to a
need for improved response. While sexual assault (SA) victims receiving forensic exams has
increased,the number of SA investigations has not risen accordingly. Of the 357 reported SA's
in 2015, only 50 resulted in arrest. The response to SA in the Omaha/Douglas County Service
Area, historically has not been as coordinated as domestic violence. It is hoped this project, the
Sexual Assault Response Team (SART), and community-wide protocol; will improve numbers
reported, and coordinate services available to victims in our community.
Problem to Be Addressed
The problem to be addressed is the ongoing crisis of domestic and dating violence, SA and
stalking in Douglas County. Intimate partner violence, sexual violence, and stalking are some of
the most serious public health problems facing the country and the City of Omaha. Victims of
violence suffer not only the immediate effects, but also long-term physical, psychological, and
social consequences. The U.S. Centers for Disease Control and Prevention(CDC)reports the
United States has only begun to understand the cumulative health and social costs of these
challenges. Conservative estimates place the cost in the billions of dollars when viewed in terms
of lost productivity, direct medical care, ongoing health care, and lost earnings by IPV, SV, and
stalking victims.
To better describe and monitor the magnitude, and help address these issues,the CDC
designed the National Intimate Partner and Sexual Violence Survey (NISVS).
March 3,2016 City of Omaha,Nebraska-Domestic Violence Council Page 3 of 20
OVW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity#OVW-2016-9206)
Table 1: N ISVS 2010 Prevalence Rates s',,tacc: ('enter l )r 1)kease dud I'rc\s.nti;+n (C'l it_
Women Men
Experienced rape, physical violence, and/or 1 in 3 (35.6%) 1 in 4 (28.5%)
stalking by an intimate partner in their lifetime.
Victim of severe physical violence by an 1 in 4(24.3%) 1 in 7(13.8%)
intimate partner in lifetime.
Experienced some form of IPV before age 25. 70% 53%
Experienced stalking during lifetime, very
fearful or believed that they or someone close I in 6 (16.2%) 1 in 19(5.2%)
would be harmed or killed.
Hispanic
Victim of rape over lifetime. 1 in 5 (18.8%) black or 1 in 59(1.7%)
white white, non-Hispanic
1 in 4 (26.9%)Native
1 in 2 (46.9%) White
1 in 5 (22.2%)
Victim of sexual violence other than rape. 1 in 3 Black(38.2%) White, non Hispanic
1 in 6(13.6%) Hispanic 1 in 4 Black(24.4)&
Hispanic(26.6%) _j
Although the geographical area of Douglas County is small, the impact of crime, and
specifically domestic violence and sexual assault, is larger than much of the rest of the state
combined. Approximately one-third of protection orders in the state are issued in Douglas
County. According to the 2014 Nebraska Crime Commission report Domestic Assaults and
Arrests,(https://ncc.nebraska.gov%sites/ncc.nebraska.gov/files/pdf/stats and research/2014 Dom
estic Assaults.pdf) there were 5,067 domestic violence arrests in Nebraska; over one-third
(1,709) of these occurred in Douglas County.
Current Services
In Douglas County, victims primarily access services through the entry points of crisis hotlines,
law enforcement contact, hospitals, clinics, and community-based referrals. Victim services are
offered at one of two core providers in Douglas County: The Women's Center for Advancement
(WCA), and Catholic Charities. Advocates at these locations connect victims with essential
services such as food, shelter, medical care, and legal assistance. They provide emotional support
March 3,2016 City of Omaha,Nebraska-Domestic Violence Council Page 4 of 20
()VW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity#OVW-2016-9206)
and assess for safety and lethality. Active collaboration between providers and criminal justice
agencies ensure victims are aware of services and have ongoing access to advocates throughout
the criminal justice system. There are many other agencies in Douglas County that also offer
services to victims; including emergency financial assistance, food, clothes, legal services, and
housing options.
Current Gaps and Barriers
Although more victims are reaching out for help, gaps remain, especially in providing services to
several underserved communities. A 2014 Domestic Violence Council (DVC) community focus
group on Domestic Violence and Sexual Assault in Marginalized Communities identified African
Americans, Hispanics and LGBTQ communities were less likely to reach out to traditional
service providers for help. The focus group highlighted a mistrust of the criminal justice system
and a fear of deportation for immigrant victims or retaliation from others in the community as the
primary reasons these groups do not seek help. As a result, the Women's Center for
Advancement (WCA) is requesting funding to co-locate advocates in two (2) communities with
high populations of African Americans and Hispanics/Latinos. These advocates will be more
accessible to victims in these communities help to bridge the gap between other agencies.
Impact of Current or Prior Efforts to Reduce
The impact of current or prior efforts to prevent and reduce sexual assault(SA), domestic
violence (DV), dating violence, and/or stalking in Douglas County has resulted in experienced
and well-trained personnel within all the Community Response Team(CRT)partner agencies. A
Community Safety Assessment(CSA), utilizing the Praxis International Institutional Analysis,
resulted in 16 recommendations for improving victim safety and offender accountability in
Douglas County. The CRT is on track to have implemented 14 of these recommendations by the
March 3,2016 City of Omaha,Nebraska-Domestic Violence Council Page 5 of 20
OVW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity#OVW-2016-9206)
end of 2016. With the formation of a Sexual Assault Response Team (SART), four(4)priority
areas have been identified to enhance system response. Consistency and Communication, is
being accomplished through cross training of all SART agencies and the creation of a
community-wide protocol. The Omaha Police Department(OPD) has placed a renewed focus on
clearing domestic violence warrants. It is hoped this, in addition to an approximate 95 percent
service rate of protection orders, will over time reduce sexual assault (SA) and domestic violence
(DV) crimes.
State of Nebraska STOP Violence Against Women Implementation Plan
This grant complements the State of Nebraska STOP Violence Against Women Implementation
Plan, which is part of Nebraska's 2015-2020 Strategic Plan for Victims and Survivors of Crime
(https://ncc.nebraska.gov/sites/ncc.nebraska.gov/files/doc/2015-
2020 Victims Survivors Plan.pdf) The plan specifically identifies the need for improved
coordination among the criminal justice system and service providers. Enhanced use of Sexual
Assault Nurse Examiners, trauma informed and culturally appropriate responses to victims are
core components of the state plan and are firmly ingrained in the Douglas County Community
Response Team/Sexual Assault Response Team(CRT/SART) Project.
The State Plan encourages the use of data and evidence based practices as core to any
community response. Douglas County currently leads the way in data collection for domestic
violence, sexual assault and protection orders in the state of Nebraska, and the State Plan
encourages other Nebraska communities to use Douglas County's CRT/SART Project Data Mart
and Protection Order Mart as models.
March 3,2016 City of Omaha.Nebraska-Domestic Violence Council Page 6 of 20
OVW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity#OVW-2016-9206)
Complimentary Grant Funding Opportunities
The City of Omaha and Domestic Violence Council (DVC) currently implement the FY 2013
Grants to Encourage Arrest Policies and the Enforcement of Protection Orders (ARREST)
Program(Grant Award 2011-WE-AX-0018, Supplement 01), focusing on the Douglas County
CRT/SART Project. The FY 2016 Improving Criminal Justice Response (ICJR) Grant
Application will build upon and enhance the work and collaborative response provided to
victims and offenders in the Omaha community.
The City of Omaha and DVC, in partnership with the Women's Center for Advancement
(WCA), Catholic Charities and Family Housing Advisory Services were awarded a FY 2015
Transitional Housing Assistance Program Grant. Both grants complement each other, facilitate
further collaboration between partners, and streamline and simplify the service delivery process
for victims. Efforts are not being duplicated, and different advocated are funded under both
grants.
The DVC is also the applicant and fiscal agent for a STOP Violence Against Women
Formula Grant to states award through the Nebraska Crime Commission (NCC). Grant funds are
allocated to different personnel with partner agencies, with only a small amount allocated for the
DVC's Community Response Team/Sexual Assault Response Team (CRT/SART) Coordinator.
Description of the Community to be Served
The City of Omaha's Grant Program will serve all victims of sexual assault(SA), domestic
violence (DV), dating violence, and stalking in Douglas County. According to the U.S. Census
Bureau's ACS 2010-2014 5-Year Estimates,there are 61,516 Hispanics and or Latinos living in
Douglas County, up 88 percent from the previous decade. A large proportion of which are
concentrated in southeast Omaha. The number of immigrant refugees who live in the Omaha
March 3,2016 City of Omaha,Nebraska-Domestic Violence Council Page 7 of 20
OVW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity#OVW-2016-9206)
area are estimated to number between 20,000 and 30,000. Although no formal data is currently
available; population has grown exponentially since 2010 with a dramatic increase in immigrants
from Sudan, Somalia, Buinria and Bhutan. With a population of 59,094, African-Americans
comprise over 11 percent of Douglas County's total population. African Americans living in
northeast Omaha are among the nation's poorest. The American Indian or Alaskan Native
population in Douglas County is approximately 2,196, or 0.4 percent of the total population.
Each of the above populations need culturally appropriate services, including interpreters
for adequate safety planning, shelter or housing, medical and legal assistance, and economic
advocacy. Co-locating advocates in large populations of Hispanic and African Americans will
ensure this occurs. Regular meetings with outside agencies to explore and enhance interpreter
options will help address this issue throughout the criminal justice system.
WHAT WILL BE DONE
Inml r+4 inn Criminal Justice Responses (ICJRR) tyrant
Purpose and Priority Areas Addressed
Statutory Purpose Areas Statutory& OVW Priority Areas
#3. Centralize and coordinate police enforcement, #1. Strengthen and revitalize coordinated
prosecution, or judicial responsibility for sexual community response and multi-disciplinary teams,
assault, domestic violence, dating violence, and prioritizing those that meaningfully involve
stalking cases in teams or units of police officers, organizations and programs that focus on
prosecutors,parole and probation officers, or judges. marginalized communities.
#16. Develop and promote state, local, or tribal #3. Meaningfully increase access to OVW
legislation and policies that enhance best practices for programming for specific underserved populations
responding to the crimes of sexual assault, domestic (based on race, ethnicity, sexual orientation, gender
violence, dating violence, and stalking, including the identity, disability, age, etc.)
appropriate treatment of victims.
#19. Develop and strengthen policies, protocols, and #4. Increase the use of promising or evidence-
training for law enforcement officers and prosecutors building practices, where available.
regarding the investigation and prosecution of sexual #5. Integrate principles outlined in recent
assault cases and the appropriate treatment of victims. Department of Justice guidance on `Identifying and
Preventing Gender Bias in Law Enforcement
Response to Sexual Assault and Domestic Violence'
into policies,training, and supervisions protocols and
systems of accountability.
March 3,2016 City of Omaha,Nebraska-Domestic Violence Council Page 8 of 20
OVW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity#OVW-2016-9206)
Improving Criminal Justice Responses (ICJR) Grant
Coals, Objectives, Activities and Timeline
Ob, ectii4*I ' Provide critical staff to key criminal justice agencies:,,
Activity#1 OPD and DCSO investigate incidents&coordinate with prosecution— Ongoing
DCAO.
Activity#2 OPD C-Shift Officers work to increase contact and engagement with Ongoing
victims and witnesses, and process DV warrants.
Activity#3 OPD coordinates warrant sweeps with DCSO and Probation,working to Ongoing
increase the number of warrant arrests for DV offenders.
Activity#4 DCSO serves on-call DV protection orders and subpoenas. Ongoing
Activity#5 DCAO prosecutes DV and SA incidents with focus on increased use of Ongoing
victimless prosecution.
Activity#6 DCAO coordinates with OPD/DCSO to develop case. Ongoing
Activity #7 DCAO coordinates with Probation to conduct pre-sentence investigation. Ongoing
Probation provides supervision and pre-sentence investigation of
offenders.The DV Assistant Probation Officer on grant will focus on
Activity#8 engaging victims and increasing collateral contacts(such as contacting Ongoing
community agencies to verify work or school status of offenders,thereby
increasing offender accountability).
Probation coordinates with OPD, DCSO &DCAO on prosecution;
Activity#9 addition of probation position will increase victim outreach. Ongoing
Activity#10 All partners provide victim referrals for advocacy and services. Ongoing
Activity #11 Methodist Hospital SANE program and other local hospitals provide Ongoing
forensic medical exams for domestic violence and sexual assault victims.
W Mi♦ � ^kN �(8
" . Maintain criminal justice Data Mart developedrduring pi vious Kant Cycle,to monitor .',
�uu� s s o «cry^»
pfl and evaluate useofsystem, inform CRT'd i ion make,identify gaps in the system,and
ev le> a mead s hanger tt policies attd procedures related to cases of domestic
r evahi impact of c
i . , ault, and stalking. ... w ;.
Activity#1 Data Consultant maintains Data Mart and performs analysis. Data Marts Ongoing
exist for the following areas: SA, DV, stalking, and protection orders.
Activity#2 CRT and grant partner agencies use data to inform decision making by Ongoing
helping to identify/address system gaps.
Activity#3 Methodist SANE program provides technical expertise in continued Ongoing
development of SART Team.
CRT/SART Coordinator and Data Consultant provide semi-annual data April and
Activity#4 November
reports to CRT, including data related to repeat offenders.
Annually
Objective#3 Provide CRT and SART Team coordination focused on::dentification of and leadership
implementing best practices across agencies. .,i
Activity#1 Monthly CRT and SART team meetings. Ongoing
March 3,2016 City of Omaha,Nebraska-Domestic Violence Council Page 9 of 20
OVW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity#OVW-2016-9206)
Activity#2 Smaller working groups will be formed to address specific issues. Ongoing
CRT agency staff will cross-train to enhance understanding of each I
Activity#3 agency's role in the community and response to DV and SA violence. Ongoing
Activity#� CRT will be guided by the 3-year plan created in January 2016, and Ongoing
revised and updated annually.
Activity#S High Risk Case review to include focus on repeat offenders. Weekly
Activity#6 Annual survey will be conducted among CRT partner agencies to gauge May 2017,—
levels of trust, commitment, and feedback on strategic direction. 2018, 2019
Activity#7 Create multi-disciplinary team to develop parameters for addressing October
untested sexual assault kits. 2017
Activity##8 SART team will create 3-year plan based on protocol developed during 1 January
the •revious .rant c cle. 2018
Provide critical staff to the primary Douglas County victim service provider.
Activity#1 WCA receives victim referrals, provides advocacy and outreach to Ongoing
underserved populations.
WCA grant funded advocates will be co-located in the community; one(I)
Activity #2 serving primarily Hispanic/Latino victims, and one(1) serving primarily I Ongoing
African-American victims; increasing provisions for culturally specific
services and referrals.
WCA administers outcome survey to victims served, collects feedback, and
Activity#3 uses this to make imsrovements. Ongoing
Review practices,policies ant protocols using the Praxis International Institutional
; #1 Analysis model. Review. ill specifically clude kbestpractices to provide culturally
appropriate responses and services in underservedpopulations.
Form Community Safety&Accountability Assessment(CSA)Team to I
Activity#1 implement Praxis International Institutional Analysis model. CSA Team June 2017
will include representatives from key CRT partner agencies.
Hold regular meetings over a 12-month timeline with analysis team, July 2017
--
Activity #2 conducting in-depth analysis according to prescribed model. An July 2018
independent facilitator will lead team meetings.
Activity#3 A Final Report will be written by the independent facilitator, outlining September
recommendations made by the analysis team. 2018
Activity#4 Agency leaders will decide confidentiality policies around sharing of final October
report with CRT, partner agencies, and the public. 2018
Activity#S Agency leaders will adopt at least 50% of final report recommendations. December
-- — — 2018
March 3,2016 City of Omaha,Nebraska-Domestic Violence Council Page I0 of 20
OVW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity#OVW-2016-9206)
O jective � plet �t'�recommendations Final RepRrt. k".,` r
Tasks will depend entirely on the outcome of the assessment. It is January —
Activity#1 anticipated components will include multi-disciplinary training, and September
updated policies and protocols related to investigations and prosecution. 2019 (and
beyond)
Activity #2 Develop measures to monitor progress and impact of recommendations. January —
March 2019
Improving Criminal Justice Responses (ICJR)
Measurable Outcomes
A final Safety Audit report using the Praxis model, Implementation will begin during this grant cycle but
and at least 50% of the recommendations from this will extend beyond this date range as well. As
report approved by agency heads for documented by CRT/SART Coordinator.
implementation.
Reduction in the number of open DV warrants at Baseline from January 2016 was 588 open DV
any given time, assisted by warrant sweeps. warrants. Increased arrest rates. Baseline from 2015
will be calculated upon completion of Data Mart by
June 2016.
Increase in number of Latina and African American Baseline data from WCA in 2015 shows that of clients
victims served by WCA. served by advocates, 23%are African American and
13%are Hispanic.
Continued high rates of protection orders served, Baseline for 2015 from the protection order data mart is
assisted by POLS. that 94%of ex parties granted were served.
Continued high prosecution rates. Baseline for 2015 is that close to 90%of cases reviewed
are charged.
Increase in forensic medical exams for domestic Methodist baseline is 314 forensic medical exams
violence and sexual assault. completed in 2015 for domestic violence and sexual
assault victims. Other local hospitals are developing
the ability to conduct exams.
Increase in number of workgroups to address Outcome of work groups will be reported by CRT/SART
specific gaps/needs. Coordinator.
Increase in identification of repeat offenders Identification techniques will be reported by CRT/SART
through use of data and High Risk Case Review Coordinator.
Team.
Development of plan for testing current and future Outcome of plan will be reported by CRT/SART
adult sexual assault kits. Coordinator.
Annually updated CRT and SART Team 3-year As reported by CRT/SART Coordinator.
plans, based on best practiced for each agency.
Improvement of ratings on annual CRT Team As measured by response rates from annual survey
survey. reported by CRT/SART Coordinator.
CRT agencies will cross-train to help agency staff As measured by number of cross trainings reported to
understand each other's roles in the system. CRT/SART Coordinator.
Increase in victims' knowledge of resources and As measured by WCA survey response rates.
safety planning.
Increase in county attorney's use of victimless As measured by numbers reported by county attorney.
prosecution in DV cases. Data has only recently began to be tracked therefore a
baseline is not yet available.
March 3,2016 City of Omaha,Nebraska-Domestic Violence Council Page 11 of 20
OVW FY 2016 Improving Criminal Justice Reponses Grant Program
Project Narrative(Opportunity#OVW-2016-9206)
Funding to Address Identified Needs
Funding will enable a facilitator to analyze the system response to victims and offenders through
the Community Safety and Accountability Assessment (CSA). This will be the second phase of
the CSA, utilizing the Praxis International Institutional Analysis approach and focusing on the
system response post-arrest through prosecution. The CSA, supplemented with enhanced data
collection, will enable the community to assess gaps and implement best practices across the
criminal justice system. The Sexual Assault Response Team (SART) Project will enhance
system response to sexual assault. Through monitoring of the community-wide protocol, cross
training and development of a trauma informed three year SART plan and subsequent working
groups, the Domestic Violence council (DVC) anticipates investigations will improve and
successful prosecutions rise.
Additional funds will improve case management for agencies with significantly high
caseloads. An additional Omaha Police Department(OPD) 'C' Shift Officer is crucial to timely
completion of affidavits and warrant requests and increased contact of victims and witnesses
unavailable during daytime hours. With the additional staff, pertinent information will become
available to the Prosecutor quicker. This will potentially result in increased bonds, faster
turnarounds on warrants and an enhanced `wrap-around' approach to victims that will directly
impact arrest rates and prosecution success. Offender accountability for domestic violence (DV)
or sexual assault (SA) offenses will increase through new funding for the Nebraska State
Probation Assistant DV Probation Officer. According to best practices, to supervise probationers
at high risk levels, Probation Officers must spend a larger percentage of time in the field,
conducting home visits and collateral contacts. With current caseloads, and the amount of
required documentation and office work, this is not currently possible. The Assistant DV
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Probation Officer will complete many of the administrative task of DV Probation Officers,
freeing up time for officers to be in the field; increasing both victim safety and offender
accountability.
Improving Criminal Justice Responses (ICJR) grant funding would enable existing grant
funded staff of the Douglas County Attorney's Office (DCAO) and Sheriff's Office (DCSO) to
continue to address Sexual Assault(SA), domestic violence (DV), dating violence and stalking.
Douglas County will also focus on the continual improvement of victim safety and offender
accountability. FY 2013 ARREST funding contributed to a 94 percent service rate by the DCSO
on the approximately 2,000 annual protection orders in Douglas County. The accuracy of data
collected and reported to support outcomes will be maintained through funding allocated to the
Data Mart.
Tangible Products
Tangible products under the FY 2016 ICJR Grant Program include: A Community Safety and
Accountability Assessment(CSA) final report, including recommendations for system
improvement; a written plan for testing current and future sexual assault kits; and biannual Data
Mart reports used by the Community Response Team (CRT) and Sexual Assault Response Team
(SART)to identify response concerns. Additional products will be determined through the CSA
process and subsequent recommendations.
How the Community Currently Addresses Victim Safety and Autonomy
Victim safety and autonomy is addressed in CRT and SART meetings as a foundational principle
against which all actions are measured. Annual activities, such as victim/survivor focus groups
and a CRT self- assessment survey, provide anonymous feedback and help determine safety for
victims in the system. The previous CSA report, focused on the crisis response to domestic
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violence,produced 16 recommendations. These are currently being implemented by the
Community Response Team (CRT). Victim safety and autonomy are at the core of the
recommendations, e.g. one recommendation led to the revision of resource materials given by
officers to victims on scene to provide a broader array of resources in a more user-friendly
method.
Part of CRT activities include the High Risk Case Review Team, which follows a strict
waiver of confidentiality from the victim. Outside of CRT and Sexual Assault Response Team
(SART)team meetings, individual partner agencies practice confidentiality principles in their
daily work. Victims make individual choices about participation in each piece of the system and
safety is paramount. (For example, sexual assault victims may choose to report their sexual
assault to law enforcement or to have a forensic medical exam; however, in other situations they
would be provided support from a service provider. The Women-s Center for Advancement
(WCA) would be utilized to support the victim in safety planning and to make choices about
moving forward).
Training has been enhanced during the FY 2013 ARREST grant cycle to ensure victim
safety and autonomy is the foundational principle applied to every agency action, or proposed
action. Over 50 trainings have been conducted, including 40 hours of Domestic Violence (DV)
Investigations training for Omaha Police Department(OPD) and ten (10) trainings in
collaboration with the child welfare system on DV for Home Visit Workers. Trainings have
comprehensively enforced this principle outside of immediate circle of project partners.
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WHO WILL IMPLEMENT THE PROJECT?
Agency Position Title Key Personnel
City of Omaha Grant Administrator Gail Braun
Domestic Violence Council CRT/SART Coordinator Christon MacTaggart
Douglas County Sheriff's Civil Process Server Dennis Dutton
Department
Douglas County Attorney's Office Prosecutor Rebecca Mangram
Prosecutor Liaison Sonya James
Omaha Police Department C-Shift Officers (2) Michelle Keller
TBD
Nebraska Methodist Hospital SANE Service Coordinator Anne Boatright
State of Nebraska Probation Assistant DV Probation TBD
Office—District 4A Officer
Women's Center for Michelle Brannen
Victim Advocates (2)
Advancement TBD
Experience and Expertise/Roles and Responsibilities of Partner Organizations
Domestic Violence Council (DVC)
A non-profit co-applicant,the DVC serves as the centralized coordinator of the Community
Response Team (CRT) and Sexual Assault Response Team (SART); and central hub that
connects partners with each other and the community. The CRT/SART is a full-time position
partially funded under the Douglas County CRT/SART Project. The CRT/SART Coordinator
will ensure active participation of all partners, coordinate CRT, SART and Case Review
meetings; and ensure all CRT/SART activities are facilitated and completed. The DVC will
continuously monitor and interact with partners to ensure the process runs smoothly, is victim-
centered, and facilitates data and information exchange between members of the project.
Omaha Police Department(OPD)
An original member of the CRT, OPD is responsible for investigating all domestic violence,
sexual assault, dating violence, and stalking cases in the City of Omaha. When an incident
occurs, the incident report is sent to the appropriate special victim's unit, which includes the
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Domestic Violence Investigation Squad (DVIS). OPD provides incident report information to
the Women's Center for Advancement (WCA), who then attempts to make phone contact with
the victim. OPD is requesting funding for two (2) DVIS `C' Shift Officer positions, under the FY
2016 Improving Criminal Justice Response (ICJR) Grant, to coordinate DVIS efforts after
normal business hours, assist the DVIS in their investigation of offenses for an extra five (5)
hours per day. These Officers are integral in contacting victims and suspects in the evenings,
when they are home from daytime working hours. The OPD DVIS coordinates and organizes
warrant sweep operations, in collaboration with the Douglas County Sheriff Office; and State of
Nebraska Probation Office—District 4A (Nebraska Probation). It takes approximately one (1)
week to compile all the necessary information on warrant attempts prior to conducting the
sweep. The 'C' Shift Officer assists with this research.
Douglas County Attorney's Office (DCAO)
An original member of the CRT, the DCAO utilizes information and evidence from law
enforcement to develop a case against the offender. The DV Prosecution Unit (DVPU) conducts
additional investigations, files charges, handles plea negotiations, and presents evidence against
the offender at the arraignment,preliminary hearing, and trial. FY 2016 ICJR funding would
partially fund a full-time Prosecutor and Liaison. The Prosecutor handles cases from inception to
disposition and maintains consistent contact with the victim. The Liaison prepares arrest reports
for the Prosecutor to make charging decisions and assists the Prosecutor maintain
communication with law enforcement, victims, and victim service providers. Both the
Prosecutor and the Liaison coordinate information and activities with all other partners of the
CRT/SART Project.
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State of Nebraska Probation Office—District 4A (Nebraska Probation)
The Douglas County Attorney's Office Domestic Violence Unit(DVPU) coordinates with
Nebraska Probation, an original Community Response Team (CRT), to retrieve information
regarding offenders to conduct effective pre-sentence investigations. Probation maintains a
specialized Domestic Violence (DV)/Sexual Assault(SA) Unit using specially trained officers to
conduct pre-sentence investigations and supervise offenders. Nebraska Probation is requesting a
specialized Assistant DV Probation Officer using FY 2016 Improving Criminal Justice Response
(ICJR) funding, to ensure offenders are supervised under American Probation and Parole
Association guidelines, which recommend all domestic violence and sexual assault offenders are
supervised at high risk levels and include home visits. The Assistant Officer will work with all
DV Probation Officers as the office point of contact, enabling regular Officers to spend more
time in the field. Probation shares information with all CRT partners, ensuring supervised
offenders are held accountable, with appropriate safeguards in place for confidentiality to ensure
victim safety.
Douglas County Sheriff's Office(DCSO)
The DCSO coordinates in real-time with Omaha Police Department (OPD), the DVPU and
Nebraska Probation, to immediately serve protection orders and domestic violence subpoenas to
offenders. DCSO, a member of the original 1996 CRT, developed and implemented the
Protection Order Locate System to flag offenders to be served with a protection order.
Whenever a flagged individual is stopped by law enforcement anywhere in Douglas County,
Civil Process Servers, who are on-call 24/7, are notified immediately to serve the protection
order within an hour, the maximum amount of time an individual can be detained for service of a
protection order. A separate, part-time Civil Process Server is employed by the Douglas County
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Sheriff's Office (DCSO) to issue domestic violence subpoenas. The focused attention on
protection orders and subpoenas ensures offenders are held accountable for their actions. All law
enforcement, prosecution, and probation entities collaborate annually on warrant sweep
operations.
Women's Center for Advancement (WCA)
WCA is Douglas County's primary victim services provider and serves as both the main referral-
point for law enforcement and partners involved in the Community Response Team/Sexual
Assault Response Team (CRT/SART) Project. The WCA focuses on immediate victim safety
and self-sufficiency. In response to a domestic violence situation, OPD will refer the victim to
the WCA. An advocate attempts to make contact with victims over the phone to provide safety
planning and connect the victim with any needed services. One (1) full-time and one (1) part-
time advocate, will be co-located in the predominately African American community of
northeast Omaha and predominately Latino and Hispanic community of southeast Omaha. These
advocates will increase services and outreach to the criminal justice system for underserved
victims by providing advocacy in the communities in which they live. Advocates will personally
navigate the victim through the criminal justice system, shelter services, social services,
transitional housing, etc., ensuring the victim is connected with the resources and referrals
needed to be safe and gain the self-sufficiency necessary for a life free from intimate partner
violence.
Nebraska Methodist Hospital (Methodist)
Methodist is a full service hospital located in Omaha, Nebraska, offering a full range of medical
and surgical services. Methodist is home to the Heidi Wilke SANE/SART Survivor Program,
with 25 Sexual Assault Nurse Examiners (SANE) on staff. They respond 24 hours a day to
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conduct forensic medical examinations for domestic violence and sexual assault victims.
Methodist has developed Memorandums of Understanding (MOU) with the WCA (Women's
Center for Advancement) to provide advocacy for survivors. Although not a funded grant
partner, Methodist supports the continued work of the Sexual Assault Response Team and acts as
a resource for other hospitals and the criminal justice system.
All Improving Criminal Justice Response (ICJR) partners will commit staff to the
Community Safety and Accountability Assessment Team and will implement relevant
recommendations.
Required Partnerships
The City of Omaha and Domestic Violence Council's (DVC) FY2016 ICJR grant application
meets the partnership requirements outline in the solicitation. As detailed in the MOU, a formal
collaboration exists with two (2)nonprofit, nongovernmental organizations serving
victim/survivors: the (DVC and WCA. These organizations were involved in the grant
development and implementation of the Douglas County Community Response Team/Sexual
Assault Response Team (CRT/SART) Project and have a demonstrated history of effective work
in the field by promoting the dignity and self-sufficiency of victims, and improving victim's
access to resources.
Project Implementation Responsibility
The Douglas County CRT/SART Project, will be administered and implemented by the City of
Omaha in partnership with the DVC, who will serve as the designated non-profit partner.
City of Omaha
The City of Omaha will provide fiscal grant management; submit progress reports; initiate and
maintain sub-recipient agreements and conduct sub-recipients monitoring; and will be
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responsible for all statutory, fiscal and programmatic requirements, including those of 2 CFR
Part 200.The City of Omaha Finance Department has written accounting and grant management
procedures. Sub-recipient agreements will outline the responsibilities of grant partners as
indicated in the grant application and budget/budget narrative, and Memorandum of
Understanding (MOU). Compliance with sub-recipient agreements, and the City of Omaha
Grants Management Handbook, will be monitored by the City of Omaha Finance Department
and Grant Administration Division. The City's Grant Management Division staff have attended
both Department of Justice Financial Management Training, and training on the new grant's
management and monitoring requirements as outlined in 2 CFR Part 200. The City of Omaha
Finance Department, and Grant Administration Division have extensive experience managing
Department of Justice grant awards.
Domestic Violence Council (DVC)
The DVC will serve as the centralized Coordinator of the Community Response Team/Sexual
Assault Response Team (CRT/SART) Project. Since 1996, the DVC has advocated for system
change through education and training and by partnering with agencies that make victims
safer and hold offenders accountable. The DVC works to facilitate partnerships between victim
service providers and the criminal justice system, helping to ensure victims are afforded quality
domestic violence services while their offenders are held accountable.
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City of Omaha,Nebraska
OVW FY 2016 Improving Criminal Justice Responses to Sexual Assault, Domestic
Violence,Dating Violence, and Stalking Grant Program
Budget/Budget Narrative
36-month budget; October 1, 2016 to September 30,2019
A. Personnel
City of Omaha
Name/Position Computation Cost
Omaha Police Department(OPD)
`C' Shift Officers $15/hr x 920 hrs/yr x 3 years x 2 positions $82,800
Grant Administration $5,000/yr x 3 years $15,000
City of Omaha Personnel Subtotal: $97,800
MODIFICATION REQUEST
Name/Position Computation Cost
`C' Shift Officers $20/hr x 710 hrs x 2 positions $ 28,400
Grant Administration $5,000/yr x 3 years ($ 15,000)
Part-Time Administrative Detective $20/hr x 20 hrs/week x 101.223 hours $ 40,489
OPD Personnel Modification Request Total: $ 53,889
Personnel Budget Narrative:
`C'Shift Officers
The City of Omaha, Omaha Police Department (OPD) is requesting $82,800 to support two
part-time OPD Domestic Violence Investigation Squad `C' Shift Officers. The Domestic
Violence Investigative Squad(DVIS) operation hours are 7:30am-3:30pm Monday-Friday. The
part-time DVIS `C' Shift Officers will give OPD the ability to coordinate DVIS efforts after
normal business hours, assisting other Officers and Sergeant investigate domestic violence
offenses for an extra five hours per day. DVIS `C' Shift Officers are integral in contacting
victims and suspects in the evenings when available after work, or out of the home to speak to
the Officer.
Retired Officers will fill these part-time position, 0.5 FTE, to assist domestic violence
investigation with follow-up phone calls to victims/suspects, answer phones, and prepare
affidavits/warrants.
The City of Omaha is requesting an additional$28,400 to increase the salary of the two (2)
part-time OPD Domestic Violence Investigation Squad `C' Shift Officers to $20 per hour.
The Domestic Violence Investigative Squad (DVIS) operation hours are 7:30am to 3:30pm
Monday through Friday. Two (2) part-time DVIS `C' Shift Officers will give OPD the
ability to coordinate DVIS efforts after normal business hours, assisting other Officers and
Sergeant investigate domestic violence offenses for an extra five (5) hours per day. DVIS
`C' Shift Officers are integral in contacting victims and suspects in the evenings when
available after work, or out of the home to speak to the Officer.
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OVW FY 2016 Improving Criminal Justice Responses Grant Program
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It is anticipated that both 'C' Shift Officers will work 39 weeks in year one (1) and 50
weeks in years two (2) and three (3) respectively at $20 per hour. ($20/hour x 2780 hours x
2 officers = $111,200)
Part-Time Administrative Detective
The City of Omaha is requesting$40,489 for one (1) part-time Omaha Police Department
(OPD) Sexual Assault (SA) Administrative Detective. The detective will work 52 weeks in
year one and 49.21 weeks in year two. The number of untested SA kits in OPD custody is
currently unknown. The part-time administrative detective will review past Sexual Assault
(SA) case files to assess if a SA kit was taken. If a kit was completed but not sent for
forensic analysis the administrative detective will prioritize the need for testing and entry
into the system. OPD and CRT partners will generate a matrix to determine pressing kits
for assessment. The Nebraska State Patrol tests kits at no charge, however there are time
constraints. The implementation of a part-time administrative detective will begin the
process of assessing the need and scope for testing all SA kits.
Omaha Police Department Personnel Total: $151,689
City of Omaha
Name/Position Computation Cost
Overtime Warrant Sweep Operations
One (1) Omaha Police Sergeant $59/hr x 6hrs/op x 9ops x 1 Sgt $ 3,186
Nine (9) Officers $53/hr x 6hrs/op x 9ops x 9 Officers $25,758
One (1) Sheriff's Office Sergeant $55/hr x 6hrs/op x 9ops x 1 Sgt $ 2,970
Five (5) Deputies $45/hr x 6hrs/op x 9ops x 5 Deputies $12,150
Two (2) Probation Officers $30/hr x 6hrs/op x 9ops x 2 Prob Officers $ 3,240
City of Omaha Warrant Sweeps Subtotal: $47,304
MODIFICATION REQUEST
City of Omaha
Name/Position Computation Cost
Overtime Warrant Sweep Operations
One (1) Omaha Police Sergeant $59/hr x 6hrs/op x 9ops x 1 Sgt ($ 3,186)
Nine (9) Officers $53/hr x 6hrs/op x 9ops x 9 Officers ($25,758)
One (1) Sheriff's Office Sergeant $55/hr x 6hrs/op x 9ops x 1 Sgt ($ 2,970)
Five (5) Deputies $45/hr x 6hrs/op x 9ops x 5 Deputies ($12,150)
Two (2)Probation Officers $30/hr x 6hrs/op x 9ops x 2 Prob Officers ($ 3,240)
City of Omaha Warrant Sweeps Subtotal: ($47,304)
Two (2) Omaha Police Sergeants $59/hr x 4hrs/op x 12ops x 2 Sgts $ 5,664
One (1) Omaha Police Sergeant (Lead) $59/hr x 5hrs/op x 12ops x 1 Sgt $ 3,540
Twelve (12) Officers $53/hr x 4hrs/op x 12ops x 12 Officers $30,528
One (1) Clerk Typist I $21/hr x 4hrs/op x 12ops x 1 Clerk $ 1,008
One (1) Sheriff's Office Sergeant $55/hr x 4hrs/op x 12ops x 1 Sgt $ 2,640
Five (5) Deputies $45/hr x 4hrs/op x 12ops x 5 Deputies $10,800
Two (2) Probation Officers $30/hr x 4hrs/op x 12ops x 2 Prob Officers $ 2,880
City of Omaha Warrant Sweeps Subtotal: $57,060
Warrant Sweep Modification Request Total: $ 9,756
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OVW FY 2016 Improving Criminal Justice Responses Grant Program
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Overtime Warrant Sweep Operations
The City of Omaha is requesting$47,304 for Domestic Violence Warrant Sweep Operations.
The Omaha Police Department(OPD) in collaboration with the Douglas County Sheriff's Office
(DCSO), and State of Nebraska Probation will conduct nine (9)warrant sweeps over the three-
year grant period. Warrant sweep operations are a criminal justice response to arrest offenders
with outstanding warrants.
The average cost for each coordinated warrant sweep operation is $5,256. OPD Officers, DCSO
Deputies, and Nebraska State Probation Domestic Violence Probation Officers receive overtime
on mutual warrant sweep operations.
The City of Omaha is requesting an additional$9,756 to conduct a total of 12 warrant
sweeps over the three-year grant period. Upon review of the submitted the budget and
budget narrative OPD determined that additional personnel were actually involved in
warrant sweep operations. Operations are conducted for a four (4) hour period. The lead
sergeant works an extra hour on the front-end of the operations (five hours total)
preparing paperwork and assignments before teams' head out to serve the warrants.
Officers, deputies, sergeants, and probation officers work four hours on each operation (in
teams of two for safety) serving and attempting to serve warrants. The clerk-typist works
four hours during each operation to verify warrants, check parties, etc.
As a result, the average cost for each coordinated warrant sweep operation is actually
$4,755. OPD Officers, DCSO Deputies, and Nebraska State Probation Domestic Violence
Probation Officers receive overtime on mutual warrant sweep operations.
City of Omaha Warrant Sweeps Total: $57,060
TOTAL PERSONNEL: $208,749
B. Fringe Benefits
Name/Position Computation Cost
N/A
MODIFICATION REQUEST
Name/Position Computation Cost
`C' Shift Officers $55,600/each position x 7.65%x 2 positions $ 8,506
Administrative Detective $40,489/year x 7.65%x 1 position $ 3,097
Fringe Benefits Modification Request Total: $ 11,603
Fringe Benefits Budget Narrative:
The City of Omaha is requesting $11,603 to cover the costs of FICA contributions for the
Omaha Police Department Part-Time `C' Shift Officers and Administrative Detective.
Employer taxes include Medicare contributions at 1.45 percent and Social Security
contributions of 6.2 percent. Fringe benefits for these positions are 100 percent covered by
the ICJR grant.
TOTAL FRINGE BENEFITS: $11,603
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OVW FY 2016 Improving Criminal Justice Responses Grant Program
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C. Travel
Travel Item Computation Cost
OVW Mandated Training and Technical Assistance—Location TBD
Required Training/Technical Assistance
Airfare $450 round trip x 3 people x 2 trips $ 2,700
Hotel $226/night x 3 people x 4 nights x 2 trips $ 5,424
First/Last Day Meals $51.75/day x 3 people x 2 days x 2 trips $ 621
Meals $69/day x 3 people x 2 days x 2 trips $ 828
Transportation $50/per person x 3 people x 2 trips $ 300
Airport Parking $7/day x 4 days x 3 people x 2 trips $ 168
Mandatory Travel Subtotal: $ 10,041
MODIFICATION REQUEST
Travel Item Computation Cost
OVW Approved Training— Location TBD
Airfare $610 round trip x 3 people x 2 trips $ 3,660
Hotel $182/night x 3 people x 4 nights x 2 trips $ 4,368
First/Last Day Meals $51.75/day x 3 people x 2 days x 2 trips $ 621
Meals $69/day x 3 people x 2 days x 2 trips $ 828
Transportation $59 roundtrip/per person x 3 people x 2 trips$ 354
Airport Parking $7/day x 4 days x 3 people x 2 trips $ 168
OVW Approved Travel Subtotal: $ 9,999
Travel Budget Narrative:
OVW Mandated Training and Technical Assistance
The City of Omaha is requesting $10,041 to fund Office on Violence Against Women (OVW)
required travel associated with technical assistance and capacity-building activities sponsored by
OVW-designated technical assistance providers. Allocated dollars will pay travel expenses for a
three (3) member ICJR Partner team selected from: Omaha Police Department, Domestic
Violence Investigation Squad Officer; CRT/SART Coordinator; Douglas County Attorney's
Office, Domestic Violence Unit Attorney; Douglas County Sheriff's Office, Deputy; Nebraska
State Probation, Assistant Domestic Violence Probation Officer; and the Women's Center for
Advancement Victim Advocate.
The City of Omaha's Travel Policy is utilized for all travel. The City of Omaha Travel Policy
follows Federal GSA per diem guidelines. Per diem guidelines used were for Washington DC.
OVW Approved Training
The City of Omaha is requesting$9,999 to enable Douglas County CRT members to attend
Office on Violence Against Women (OVW) approved training opportunities. It is
anticipated that up to three (3) members of ICJR team will attend each training. The
location of OVW approved training is currently unknown, therefore all costs were
estimated based on the rates for Washington, DC. The City of Omaha's Travel Policy will
be utilized for all travel. The City of Omaha Travel Policy follows Federal GSA per diem
guidelines. Per diem guidelines used were for Washington DC.
TOTAL TRAVEL: $20,040
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•
D. EQUIPMENT
Item Computation Cost
N/A
E. SUPPLIES
Supplies Computation Cost
N/A
F. CONSTRUCTION
Item Computation Cost
N/A
G. CONSULTANTS/CONTRACTS
Data Consultant
Consultant Item Computation Cost
Data Consultant $55/hr x 147.98 hours $8,139
Data Consultant Subtotal: $8,139
MODIFICATION REQUEST
Consultant Item Computation Cost
Data Consultant $55/hr x 147.98 hours $8,139
Data Consultant Subtotal: ($8,139)
3 Data Consultant Budget Narrative:
D The City of Omaha is requesting funding in the amount of$8,139 to pay for the time of(1)part-
time Data Consultant to work with the Douglas Omaha Technology Commission(DOTComm)
to maintain the Douglas County Community Response Team/Sexual Assault Response Team
(CRT/SART) Data Mart and make updates as needed. To achieve data needs, the Domestic
Violence Council (DVC) facilitated the creation of a Data Mart to provide comprehensive
criminal justice data from Omaha Police Department, Douglas County Attorney's Office, and
Court related domestic violence, sexual assault, and stalking cases. The Data Mart will provide
county-wide data from the time of arrest and follow the domestic violence case as it moves
through the criminal system. The Data Mart will be completed by September 2016. Funds are
requested for the Data Consultant to work with DOTComm regarding Data Mart maintenance
and basic updates. Accurate baseline data is required to:
• Assist the CRT/SART and community at large assess victim safety and offender
accountability
• Comprehend domestic violence, sexual assault and stalking in our community to answer
following questions: What do these crimes 'look like'? Where do they occur? Who is the
offender? Who is the victim? How many reports are made? Are the reports correct? and
What happens to the reports?
• Identify resource efficiencies/efforts - where to focus time and warrant sweep operations
• Trend data to know if Community Response Team/Sexual Assault Response Team
(CRT/SART) or other interventions and programs make a difference
• Report data and project impacts for progress reports and grant applications
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OVW FY 2016 Improving Criminal Justice Responses Grant Program
Budget/Budget Narrative(Grant Award#2016-WE-AX-0041)
The City of Omaha working with ICJR Partners will follow the established City Procurement
Policy, in accordance with 2 CFR Part 200.330 to select the Data Consultant.
The ICJR Grant will fund approximately 148 hours for a Data Consultant at $55 hour totaling
$8,139 for a period of three years.
After the City of Omaha submitted the FY 2016 ICJR Grant Application, the Domestic
Violence Council (DVC) merged with the Women's Fund of Omaha. Recognizing the
importance of data to guide decision making and assess Douglas County CRT effectiveness,
the Women's Fund partnered with Creighton University to take over the Data Mart. The
Women's Fund has committed the necessary resources to implement the data collaborative,
therefore funding for the data consultant is no longer necessary.
Community Safety & Accountability Consultant
Consultant Item Computation Cost
Community Safety & Accountability Consultant $55/hr x 171.69 hours $9,443
CSA Consultant/Coordinator Subtotal: $9,443
Community Safety & Accountability Consultant Budget Narrative:
Funding is requested in the amount of$9,443 to pay for the time of one (1) Consultant to
coordinate the Community Safety and Accountability Assessment (CSA Coordinator) at $55
hour for approximately 172 hours over a period of one year. The City of Omaha, working with
ICJR Partners will follow the established City procurement policy to select the Community
Safety and Accountability Assessment Consultant/Coordinator.
The CSA Consultant/Coordinator will utilize the Praxis Institutional Analysis model to develop
and lead a Community Safety Assessment and Accountability Team (CSA Team) to participate
in the activities of mapping, observing, interviewing, and the text analysis of domestic violence
investigation and prosecution in Douglas County. The CSA Consultant/Coordinator will
schedule meetings for CSA Team members with Supervisors to keep the Team informed of
progress throughout the process. The Consultant/Coordinator will carry out all administrative
tasks associated with the completion of the audit, including the creation and distribution of the
final report. The Community Safety Assessment and Accountability report will include specific
recommendations for improving the current responses to sexual assault, domestic violence,
dating violence, and stalking.
The first Community Safety and Accountability Assessment (CSA) was completed April 2015
and focused on the crisis response to domestic violence. Funding is requested to support the
second and final phase of the CSA. The ICJR Grant will fund approximately 172 hours for a
CSA Consultant/Coordinator to work for $55 hour totaling $9,443 for a one-year expense.
CSA Consultant/Coordinator Total: $9,443
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()VW FY 2016 Improving Criminal Justice Responses Grant Program
Budget/Budget Narrative(Grant Award#2016-WE-AX-0041)
Domestic Violence Council (DVC)
DVC Item Computation Cost
DVC - CRT/SART Team Coordinator $61,405/yr x 50%x 3 yrs $92,108
DVC Subtotal: $92,108
MODIFICATION REQUEST
DVC Item Computation Cost
DVC - CRT/SART Team Coordinator $61,405/yr x 50%x 3 yrs ($92,108)
DVC Modification Request: ($92,108)
Domestic Violence Council (DVC) Budget Narrative:
The Domestic Violence Council (DVC) is requesting$92,108 to fund 50 percent of the salary
and time of one (1) full-time Community Response Team/Sexual Assault Response Team
(CRT/SART) Team Coordinator. This position is merged with the previously funded Training
and Education Coordinator. The DVC coordinates the Community Response Team and Case
Review Team. The DVC is the Douglas County domestic violence systems advocate and central
hub connecting Improving Criminal Justice Responses (ICJR) Partners and other community
based organizations serving domestic violence victims in the community.
The CRT/SART Coordinator will work with ICJR Partners as they review and update agency
policies and implement the Praxis Institutional Analysis recommendations. The Coordinator will
provide inter-agency trainings for ICJR Partners on domestic violence, sexual assault, dating
violence and stalking. The CRT/SART Coordinator will compile partner data, coordinate CRT
and SART meetings, update the criminal justice improvement plans, and facilitate Case Review
and other subcommittee meetings. The DVC will continuously evaluate the relationships
between all partners involved in the CRT/SART, ensure there are no gaps or duplications in
services, facilitate ongoing communication with all entities, and troubleshoot any problems that
arise. The DVC will continuously monitor and work with partners to ensure the process runs
smoothly, is victim-centered, and facilitates data and information exchange between members.
The ICJR Grant will fund .50 percent of one (1) FTE, a full-time CRT/SART Coordinator
at the rate of$30,702.50 annually for three years.
After the City of Omaha submitted the FY 2016 ICJR Grant Application, the Domestic
Violence Council dissolved and merged with the Women's Fund of Omaha. The full-time
Community Response Team/Sexual Assault Response Team (CRT/SART) Coordinator
transitioned to the Women's Fund of Omaha. This position is now fully budgeted through
the Women's Fund.
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OVW FY 2016 Improving Criminal Justice Responses Grant Program
Budget/Budget Narrative(Grant Award#2016-WE-AX-0041)
Douglas County Attorney's Office (DCAO)
DCAO Item Computation Cost
Domestic Violence Unit Attorney $60,384 x 43%x 3 years $77,895
Domestic Violence Unit Liaison $42,297 x 45% x 3 years $57,101
Douglas County Attorney's Office Subtotal: $134,996
Douglas County Attorney's Office Budget Narrative:
The Douglas County Attorney's Office (DCAO) requests $134,996 to fund 43 percent of the
salary and time for one (1) full-time Domestic Violence Unit Attorney and 45 percent of the
salary and time for the one (1) full-time Domestic Violence Unit Liaison to implement the
Douglas County CRT/SART Project.
The DCAO works in close collaboration with law enforcement and probation to ensure offenders
are held accountable for their actions from arrest, and prosecution, through to sentencing. The
Domestic Violence Unit Prosecutor handles domestic violence cases from inception to
disposition and maintains consistent contact with the victim. The Liaison prepares arrest reports
for the Prosecutor to make charging decisions, helps the Prosecutor maintain communication
with law enforcement, victims, and victim service providers, and assists with the workup of
cases.
The ICJR Grant will fund .43 percent of one (1) full-time Prosecutor at a rate of$25,965
annually for three years and fund .45 percent of one (1) a full-time Domestic Violence Unit
Liaison at a rate of$19,033.65 annually for three years. The Douglas County Attorney's Office
will cover the remaining salary and fringe benefits for the full-time positions.
Douglas County Attorney's Office Total: $134,996
Douglas County Sheriff's Office (DCSO)
DCSO Item Computation Cost
Protection Order Locate System $25.40/hr x 500 hrs/yr x 3 years $38,100
Civil Process Server $21.331/hr x 720hrs/yr x 3 years $46,075
Douglas County Sheriff's Office Subtotal: $84,175
Douglas County Sheriffs Office Budget Narrative:
The Douglas County Sheriff's Office (DCSO) is requesting$84,175 to fund the Protection
Order Locate System and Civil Process Server, as part of the Douglas County Community
Response Team/Sexual Assault Response Team (CRT/SART) Project.
Protection Order Locate System
The DCSO has developed and implemented the Protection Order Locate System to flag an
offender's name to be served with a protection order whenever they come into contact with law
enforcement. Civil Process Servers are on-call 24/7 to go immediately to the scene to serve the
protection order. The Protection Order Locate System has led to a monthly average of 20
protection orders served, with nearly a 100 percent service rate. Protection Orders must be served
to offenders within one (1) hour to comply with state statute and court order. The FY 2016
Improving Criminal Justice Responses (ICJR) Grant will enable the Protection Order Locate
System to dedicate 500 hours to the Douglas County CRT/SART Project at a rate of$25.40 per
hour to serve Protection Orders.
07/25/16,Rev 12/12/16 City of Omaha,Nebraska Page 8 of 13
OVW FY 2016 Improving Criminal Justice Responses Grant Program
Budget/Budget Narrative(Grant Award#2016-WE-AX-0041)
Civil Process Server
The Douglas County Sheriff's Office employs a separate, Part-time Civil Process Server under
FY2013 ARREST funding to serve subpoenas, civil process writs, orders, and protection orders
issued from the court. The Process Server assures writs and orders are served in strict adherence
to issued instructions and in compliance with applicable federal, state, and local regulations, and
departmental policies and procedures. The position is staffed by a retired Omaha police officer
who has been performing this work for the DCSO for several years, and has a successful rate of
service currently averaging 75 percent. The Civil Process Server averages service of 65
protection orders a month. The FY2016 ICJR Grant would enable the DCSO to continue to
employ a part-time Civil Process Service at a rate of$21.33 per hour for 720 hours per year for
three (3) years.
Civil Process Servers, those that serve protection orders and the part-time position, are required
to drive across Douglas County to server protection orders, subpoenas, and civil process writs. In
the case of protection orders, the offender must be served within one hour to comply with state
statute and court order.
Douglas County Sheriff's Office Total: $84,175
State of Nebraska Probation—District 4A (Nebraska Probation)
Nebraska Probation Item Computation Cost
Assistant Domestic Violence Probation Officer $34,000 x 100%x 3 years $102,000
Nebraska Probation Subtotal: $102,000
MODIFICATION REQUEST
Nebraska Probation Item Computation Cost
Assistant Domestic Violence Probation Officer $34,000 x 100%x 3 years ($102,000)
Domestic Violence Probation Officer $35,790 x 95%x 3 years $102,000
Nebraska Probation Modification Request: $0
State of Nebraska Probation—District 4A Budget Narrative:
Assistant Domestic Violence Probation Officer
The State of Nebraska Probation Office is requesting$102,000 to fund a full-time Assistant
Domestic Violence Probation Officer. This position will assist with the supervision of high risk
domestic violence and sexual assault cases. High risk probationers require intense levels of
supervision in the field. According to best practices, to supervise probationers at high risk levels,
probation officers must spend a larger percentage of time in the field, conducting home visits and
collateral contacts. With current case leads, and the amount of required documentation and office
work, this is not possible for DV Probation Officers. The Assistant Domestic Violence Probation
Officer will work with the victim and be the liaison between the State Probation Office and
community based agencies. The position assists Probation Officers by reducing their direct
paperwork and allowing time for the Probation Officer to supervise and provide the ongoing
intervention with Probationers in accordance with American Probation& Parole Association best
practices.
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OVW FY 2016 Improving Criminal Justice Responses Grant Program
Budget/Budget Narrative(Grant Award#2016-WE-AX-0041)
The State of Nebraska Probation Office serves as a member of the criminal justice response to
domestic violence and sexual assault; and collaborates with the Douglas County Attorney's
Office to conduct pre-sentence investigations with offenders.
The ICJR Grant will fund 100 percent of one (1) FTE Assistant Domestic Violence Probation
Officer at the rate of$34,000 annually for three years.
Domestic Violence Probation Officer
The State of Nebraska Probation Office is requesting$102,000 to fund a part-time
Domestic Violence Probation Officer. This position will assist with the supervision of high
risk domestic violence and sexual assault cases. High risk probationers require intense
levels of supervision in the field. According to best practices, to supervise probationers at
high risk levels, probation officers must spend a larger percentage of time in the field,
conducting home visits and collateral contacts. With current case leads, and the amount of
required documentation and office work, this is not possible for DV Probation Officers.
The addition of another Domestic Violence Probation Officer will assist in balancing out
the workload of all existing Officers. This Officer will be the liaison between the State
Probation Office and community based agencies. The position will assist the District in
reducing the caseload size of the existing officers and supervision of probationers in
accordance with American Probation and Parole Association's best practices.
The State of Nebraska Probation Office serves as a member of the criminal justice response
to domestic violence and sexual assault; and collaborates with the Douglas County
Attorney's Office to conduct pre-sentence investigations with offenders.
The ICJR Grant will fund 95 percent of one (1) Domestic Violence Probation Officer at the
rate of$34,000 annually for three years.
State of Nebraska Probation Office Total: $102,000
Women's Center for Advancement (WCA)
WCA Item Computation Cost
Victim Advocate $36,443/yr x 100% x 3 years $109,329
Victim Advocate $36,443/yr x 50% x 3 years $ 54,665
Women's Center for Advancement Subtotal: $163,994
Women's Center for Advancement Budget Narrative:
The Women's Center for Advancement (WCA) is requesting $163,994 to fund one (1) full-
time Victim Advocate and (1) one part-time Victim Advocate,with an average annual
salary of$36,443. This number is an average of 3 years of salary with the first year starting
slightly lower and increasing by 3 percent for cost of living the remaining 2 years.
Advocates will provide immediate support to victims of domestic violence and sexual
assault, including, but not limited to: lethality assessments; safety planning; assistance with
protection orders; providing a 24 hour in-person response to hospitals in the aftermath of
an assault; facilitating emergency safe housing and transportation; providing referrals to
community partners, and assist victims with filing claims for compensation pursuant to the
07/25/16,Rev 12/12/16 City of Omaha,Nebraska Page 10 of 13
OVW FY 2016 Improving Criminal Justice Responses Grant Program
Budget/Budget Narrative(Grant Award#2016-WE-AX-0041)
Nebraska Crime Victim's Reparations Act. Advocates help victims navigate through the
community service systems such as: criminal justice system, shelter services, social services,
and housing to ensure victims are connected with the resources and referrals they need to
be safe from intimate partner violence and gain the self-sufficiency necessary to build a life
free from intimate partner violence.
At the time the grant was written,the Women's Center for Advancement (WCA) ICJR
funded Victim Advocate positions were going to be co-located in the community, one in
north Omaha and one in south Omaha. The goal to provide accessible advocacy closer to
the underserved victims' community. As of September 30,2016,WCA served more victims
through their advocacy program than were served in 2015, a three (3) percent
increase. The majority of victims were served at the WCA office or the area hospital. The
WCA did not anticipate an increase in the advocacy program and this growth has made it
critical that the WCA have as many advocates available as possible in the office during
operating hours. There has been a large number of"walk-in" clients and clients that call
with immediate needs, it has become difficult to make commitments to take a Victim
Advocate away from the office.
Therefore,WCA is requesting a change in the co-location plan for the ICJR funded Victim
Advocate positions. The 1.0 FTE funded Advocate will continue to work at the WCA office
full time and provide service there, at the court house, area hospitals, or other locations
depending on the needs of the client. The .5 FTE Advocate will outreach and provide
advocacy services with a specific focus on Latina victims.
Women's Center for Advancement Total: $163,994
TOTAL CONSULTANTS/CONTRACTS: $494,608
H. Other Costs
Description Computation Cost
N/A
I. Indirect Costs
Description Computation Cost
N/A
MODIFICATION REQUEST
Description Computation Cost
Grant Administration $735,000 X 0.02% $15,000
Indirect Cost Modification Request: $15,000
Indirect Cost Budget Narrative:
The City of Omaha will use $15,000 (0.02 percent of the direct cost) for indirect costs to
serve as the fiscal administer for the FY 2016 Improving Criminal Justice Responses
(ICJR) Grant Program. The City of Omaha will disburse grant funds,provide progress
reports, monitor grant expenditures, and initiate and maintain grant contracts. The City
07/25/16,Rev 12/12/16 City of Omaha,Nebraska Page 11 of 13
OVW FY 2016 Improving Criminal Justice Responses Grant Program
Budget/Budget Narrative(Grant Award#2016-WE-AX-0041)
of Omaha Finance Department maintains all grant funds in separate accounts, distinct
from other sources of revenue. All grant draw downs and expenditures are attached to the
specific grant and tracked separately from all other expenditures. The City of Omaha is in
compliance of all requirements of the "A-133 Single Audit Act, as amended, June 1996"
including those of 2 CFR Part 200. The City of Omaha's current approved indirect cost
rate is 8.60 percent. However, the City will use a reduced percentage to ensure the
maximum amount of funding goes to direct programing under the ICJR Grant.
The City of Omaha anticipates expending$15,000 in funding for indirect costs during the
FY 2016 ICJR Grant project. HUD is the City of Omaha's cognizant Federal Agency.
Currently the City of Omaha has an approved indirect cost rate of 8.60 percent for the
project period September 2016 to August 2017. This rate is reassessed annually by an
independent contractor based on the audited statements for the current fiscal year, and
approved by HUD. Please see HUD's attached letter.
The City of Omaha will use the modified total direct cost base to determine the amount of
indirect eligible to be drawn down on a quarterly basis. During the FY 2016 ICJR Grant,
the City will be eligible to charge indirect costs on a modified total direct cost base of
$292,771 at the applicable approved indirect cost rate.
TOTAL INDIRECT: $15,000
07/25/16,Rev 12/12/16 City of Omaha,Nebraska Page 12 of 13
OVW FY 2016 Improving Criminal Justice Responses Grant Program
Budget/Budget Narrative(Grant Award#2016-WE-AX-0041)
City of Omaha,Nebraska
OVW FY 2016 Improving Criminal Justice Responses to Sexual Assault, Domestic
Violence, Dating Violence, and Stalking Grant Program
Budget/Budget Narrative
36-month budget; October 1, 2016 to September 30,2019
Budget Summary
Budget Category Total
A. Personnel $208,749
B. Fringe Benefits $ 11,603
C. Travel $ 20,040
D. Equipment -
E. Supplies -
F. Construction -
G. Contracts $494,608
H. Other -
Total Direct Costs $735,000
I. Indirect $ 15,000
TOTAL PROJECT COST: $750,000
Federal Amount Requested: $750,000
07/25/16,Rev 12/12/16 City of Omaha,Nebraska Page 13 of 13
OVW FY 2016 Improving Criminal Justice Responses Grant Program
Budget/Budget Narrative(Grant Award#2016-WE-AX-0041)
MEMORANDUM OF UNDERSTANDING
OVW FY 2016 IMPROVING CRIMINAL JUSTICE RESPONSES TO SEXUAL ASSAULT,
DOMESTIC VIOLENCE,DATING VIOLENCE AND STALKING GRANT PROGRAM
This Memorandum of Understanding(MOU) describes and confirms a collaboration between the City of
Omaha; Office of the Mayor (Lead Applicant, Unit of Local Government, and Fiscal Agent) and the
Douglas County Attorney's Office; Douglas County Sheriff's Office; Omaha Police Department; State of
Nebraska Probation Office - District 4A (Douglas County Adult Probation), Women's Center for
Advancement; and Women's Fund of Omaha. The purpose of this MOU is to clarify and formalize the
roles and responsibilities of each Implementation Partner under the OVW FY 2016 Improving Criminal
Justice Responses to Sexual Assault, Domestic Violence, Dating Violence and Stalking Grant Program
(Grant Award #2016-WE-AX-0041) to provide and ensure victim safety and hold offenders accountable
for their actions. The Douglas County Community Response Team/Sexual Assault Response Team
(CRT/SART)Project will be implemented between October 1, 2016 and September 30, 2019.
3
Partner History
Omaha is a community with a rich history of collaboration between local government, state departments,
private foundations, non-profits, and philanthropic organizations. The City and Implementation Partners
have been collaborating and coordinating to provide comprehensive services to victims of domestic
violence,ensuring victim safety, and holding offenders accountable since 1995.
The City of Omaha most recently partnered with each of the Implementation Partners through the Office
on Violence Against Women's (OVW) FY 2013 Grants to Encourage Arrests and the Enforcement of
Protection Orders Program, Grant Award#2013-WE-AX-0018 Supplement 01.
Project Development
Each collaborative partner has been an active participant during grant development. The program design
and priority areas selected; goals, objectives, and activities; and proposed budget are the result of mutual
consent. Multiple grant development meetings were conducted to plan how to best provide victims with
the protection and services needed to pursue safe and healthy lives, while improving the community's
capacity to hold offenders accountable for their crimes.
Each Implementation Partner has also reviewed the Acknowledgement of Notice of Statutory Requirement
to Comply with the Confidentiality and Privacy Provisions of the Violence Against Women Act, as
Amended.
Coordinating Agency Responsibilities
City of Omaha(Unit of Local Government& Fiscal Agent):
The City of Omaha(City) will serve as the applicant and fiscal agent for the FY 2016 Improving
Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence and Stalking Grant
Program.
The City of Omaha is a local government, organized and operating under the laws of the State of
Nebraska.
The City of Omaha Finance Department and Grants Administration Division have extensive
experience managing Department of Justice grant awards.
The City will provide programmatic and fiscal management; initiate and administer grant-fund
contracts with subrecipients and conduct subrecipient monitoring; distribute grant funds on a
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OVW FY 2016 Improving the Criminal Justice Reponses to Sexual Assault,Domestic Violence and Stalking
The Douglas County Community Response Team/Sexual Assault Response Team(CRT/SART)Project
Memorandum of Understanding(Grant Award#2016-WE-AX-0041)
reimbursement basis; monitor expenditures;complete and submit financial status reports for the term of the
Grant Award; and communicate with the Grant Program Administrator.
The City will collect the necessary data for semi-annual progress reports, and submit the final
reports through the Grants Management System(GMS).
The City will retain the Office on Violence Against Women(OVW) required set-aside amount to
support travel costs associated with technical assistance and capacity-building sponsored by OVW-
designated technical assistance providers. Funds will be distributed to collaborative agencies as training
needs and opportunities arise.
The City will facilitate quarterly ICJR Grant Management Meetings.
The City approves the proposed project budget of$750,000.
The City approves the proposed agency budget of$44,483 to provide grant administration and
fiscal oversight of the Douglas County Community Response Team/Sexual Assault Response Team
(CRT/SART) Project ($15,000); reimburse for OVW-required travel ($10,041); reimburse for OVW-
approved travel ($9,999); and conduct a Community Safety Assessment($9,443).
The City designates Gail Braun, Grant Administrator, as the Project Point of Contact, accountable
for implementing the City of Omaha's responsibilities.
Douglas County Attorney's Office(DCAO):
The Douglas County Attorney's Office(DCAO) agrees to perform the following tasks along with
all other obligations expressed in the subrecipient agreement with the City of Omaha during the FY 2016
Improving Criminal Justice Responses to Sexual Assault,Domestic Violence,Dating Violence and Stalking
Grant Program.
The Douglas County Attorney's Office(DCAO)serves the people of Douglas County through its
aggressive, non-prejudicial, and proactive approach to criminal, (including domestic violence, sexual
assault and stalking)civil, and juvenile cases affecting the county.
The DCAO will serve as a partner on the CRT/SART Project providing the criminal justice
response to domestic violence, sexual assault and stalking; and is committed to working collaborative with
partner agencies to make victim referrals,investigate incidents,and facilitate the prosecution of offenders.
DCAO staff will participate in the Community Safety Assessment(CSA), and implementation of
recommendations; review and update individual agency policies and protocols; and create and assist with
inter-agency trainings.
The DCAO will attend quarterly ICJR Grant Management Meetings facilitated by the City of
Omaha.
The DCAO will attend monthly Douglas County Community Response Team(CRT) meetings.
The DCAO will collect data to assist the City of Omaha with the completion of the semi-annual
progress reports.
The DCAO approves the proposed project budget of$750,000.
The DCAO approves the proposed agency budget of$134,996 to partially fund one (1) Domestic
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OVW FY 2016 Improving the Criminal Justice Reponses to Sexual Assault,Domestic Violence and Stalking
The Douglas County Community Response Team/Sexual Assault Response Team(CRT/SART)Project
Memorandum of Understanding(Grant Award#2016-WE-AX-0041)
Violence Unit Attorney($77,895), and one(1)Domestic Violence Unit Victim Liaison($57,101).
The DCAO designates the Lead Domestic Violence Deputy County Attorney,as the representative
to the CRT/SART Project, accountable for implementing the Douglas County Attorney's Office
responsibilities.
Douglas County Sheriff's Office(DCSO):
The Douglas County Sheriff's Office(DCAO)agrees to perform the following tasks along with all
other obligations expressed in the subrecipient agreement with the City of Omaha during the FY 2016
Improving Criminal Justice Responses to Sexual Assault,Domestic Violence,Dating Violence and Stalking
Grant Program.
The DCSO is the Douglas County law enforcement agency, providing public safety, through
investigations and response,to the citizens.
The DCSO will serve as a partner on the CRT/SART Project, providing the criminal justice
response to domestic violence,sexual assault and stalking and is committed to working collaboratively with
partner agencies to make victim referrals, serve domestic violence subpoenas and protection orders, and
participate in warrant sweep operations.
DCSO staff will participate in the Community Safety Assessment (CSA), and implementation of
recommendations; review and update individual agency policies and protocols; and create and assist with
inter-agency trainings.
The DCSO will attend quarterly ICJR Grant Management Meetings facilitated by the City of
Omaha.
The DCSO will attend monthly Douglas County Community Response Team(CRT)meetings.
The DCSO will collect data to assist the City of Omaha with the completion of the semi-annual
progress reports.
The DCSO approves the proposed project budget of$750,000.
The DCSO approves the proposed agency budget of $84,175 to fund one (1) Protection Order
Locate System($38,100), and one(1)Civil Process Server($46,075).
The DCSO designates Richard Lally, the Warrant and Civil Process Division Lieutenant, as the
representative to the CRT/SART Project, accountable for implementing the Douglas County Sheriff's
Office responsibilities.
Nebraska Methodist Hospital(Methodist):
Nebraska Methodist Hospital agrees to perform the following tasks:
Methodist is a full service hospital located in Omaha, Nebraska, offering a full range of medical
and surgical services.
Methodist will serve as a partner on the CRT/SART Project providing the expertise from Sexual
Assault Nurse Examiners (SANE); and is committed to working collaborative with partner agencies to
make victim referrals, investigate incidents, and facilitate the prosecution of offenders.
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OVW FY 2016 Improving the Criminal Justice Reponses to Sexual Assault,Domestic Violence and Stalking
The Douglas County Community Response Team/Sexual Assault Response Team(CRT/SART)Project
Memorandum of Understanding(Grant Award#2016-WE-AX-0041)
Methodist will attend monthly CRT meetings.
Methodist approves the proposed project budget of$750,000.
Methodist designates Annie Boatright,SANE Coordinator,as the representative to the CRT/SART
Project,accountable for implementing Methodist's responsibilities.
Omaha Police Department(OPD):
The Omaha Police Department (OPD) agrees to perform the following tasks along with all other
obligations expressed in the Notice of Funding Memo with the City of Omaha during the FY 2016
Improving Criminal Justice Responses to Sexual Assault,Domestic Violence,Dating Violence and Stalking
Grant Program.
OPD is the City of Omaha's law enforcement agency, providing public safety, through
investigations and response, to the citizens of Omaha.
OPD will serve as a partner on the CRT/SART Project providing the criminal justice response to
domestic violence, sexual assault and stalking; and is committed to working collaborative with partner
agencies to make victim referrals, investigate incidents, serve domestic violence subpoenas and protection
orders, and participate in warrant sweep operations.
OPD staff will participate in the Community Safety Assessment (CSA), and implementation of
recommendations; review and update individual agency policies and protocols; and create and assist with
inter-agency trainings.
OPD will attend quarterly ICJR Grant Management Meetings facilitated by the City of Omaha.
OPD will attend monthly Douglas County Community Response Team(CRT)meetings.
OPD will collect data to assist the City of Omaha with the completion of the semi-annual progress
reports.
OPD approves the proposed project budget of$750,000.
OPD approves the proposed agency budget of$220,352 to fund two(2)C-shift officers($1 1 1,200);
part-time administrative detective ($40,489); fringe benefits for two (2) C-shift officers and one (1)
administrative detective($11,603); and Warrant Sweep Operations in partnership with the Douglas County
Sheriff's Office and Nebraska State Probation District 4A ($57,060).
OPD designates the Domestic Violence Unit Operational Sergeant, as the representative to the
CRT/SART Project, accountable for implementing the Omaha Police Department's responsibilities.
State of Nebraska Probation Office—District 4A(Douglas County Adult Probation):
The State of Nebraska Probation Office- District 4A, agrees to perform the following tasks along
with all other obligations expressed in the subrecipient agreement with the City of Omaha during the FY
2016 Improving Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence and
Stalking Grant Program.
The State of Nebraska Probation Office—District 4A is a State of Nebraska agency which provides
management of probation services including supervision programs and pre-sentence investigations.
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OVW FY 2016 Improving the Criminal Justice Reponses to Sexual Assault,Domestic Violence and Stalking
The Douglas County Community Response Team/Sexual Assault Response Team(CRT/SART)Project
Memorandum of Understanding(Grant Award#2016-WE-AX-0041)
Douglas County Adult Probation will serve as a partner on the CRT/SART Project, providing the
criminal justice response to domestic violence, sexual assault and stalking and is committed to working
collaboratively with partner agencies to make victim referrals, serve domestic violence subpoenas and
protection orders, and participate in warrant sweep operations.
Douglas County Adult Probation staff will participate in the Community Safety Assessment(CSA),
and implementation of recommendations; review and update individual agency policies and protocols; and
create and assist with inter-agency trainings.
Douglas County Adult Probation will attend quarterly Grant Management Meetings facilitated by
the City of Omaha.
Douglas County Adult Probation will attend monthly Douglas County Community Response Team
(CRT)meetings.
Douglas County Adult Probation will collect data to assist the City of Omaha with the completion
of the semi-annual progress reports.
Douglas County Adult Probation approves the proposed project budget of$750,000.
Douglas County Adult Probation approves the proposed agency budget of$102,000 to fund one
(1)part-time Domestic Violence Probation Officer.
Douglas County Adult Probation designates Brian Bencker, Supervisor District 4A as the
representative to the CRT/SART Project, accountable for implementing the State of Nebraska Probation
Office's responsibilities.
Women's Center for Advancement(WCA):
The Women's Center for Advancement agrees to perform the following tasks along with all other
obligations expressed in the subrecipient agreement with the City of Omaha during the FY 2016 Improving
Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence and Stalking Grant
Program.
The WCA, a non-profit, is the designated direct service provider for victims of domestic violence
and sexual assault(DVSA)in Douglas County, dedicated to helping clients stay safe and grow strong. The
agency utilizes a wrap-around model that helps those affected by DVSA out of their immediate crisis and
into long term stability.
The WCA will serve as a partner on the CRT/SART Project,providing comprehensive services to
victims of domestic violence, sexual assault,and stalking in Douglas County; and is committed to working
collaboratively with partner agencies to make victim referrals, assist victims navigate the criminal justice
system, and connect victims with necessary services.
WCA staff will participate in the Community Safety Assessment (CSA), and implementation of
recommendations; review and update individual agency policies and protocols; and create and assist with
inter-agency trainings.
The WCA will attend quarterly ICJR Grant Management Meetings facilitated by the City of
Omaha.
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OVW FY 2016 Improving the Criminal Justice Reponses to Sexual Assault,Domestic Violence and Stalking
The Douglas County Community Response Team/Sexual Assault Response Team(CRT/SART)Project
Memorandum of Understanding(Grant Award#2016-WE-AX-0041)
The WCA will attend monthly Douglas County Community Response Team (CRT)meetings.
The WCA will collect data to assist the City of Omaha with the completion of the semi-annual
progress reports.
The WCA approves the proposed project budget of$750,000.
The WCA approves the proposed agency budget of$163,994 to fund one (1) part-time victim
advocate and one(1)full-time victim advocate.
The WCA designates the Program Administrator, Amy Holmes, as the representative to the
CRT/SART Project,accountable for implementing the Women's Center for Advancement responsibilities.
Women's Fund of Omaha:
Women's Fund of Omaha agrees to perform the following tasks:
The Women's Fund of Omaha is a non-profit organization working to improve the lives of Omaha-
area women and girls through partnerships with local agencies.
The Women's Fund of Omaha will collect CRT/SART data to assist the City of Omaha in the
completion of semi-annual progress reports.
The Women's Fund of Omaha will continue to lead and coordinate the Douglas County CRT and
assist with the implementation of safety assessment recommendations.
The Women's Fund of Omaha approves the proposed project budget of$750,000.
The Women's Fund of Omaha designates Christon MacTaggart, CRT/SART Coordinator, as the
Project Point of Contact accountable for implementing The Women's Fund of Omaha's responsibilities.
10/27/2016;Rev 2/13/17 City of Omaha,Nebraska and the Domestic Violence Council Page 6 of 7
OVW FY 2016 Improving the Criminal Justice Reponses to Sexual Assault,Domestic Violence and Stalking
The Douglas County Community Response Team/Sexual Assault Response Team(CRT/SART)Project
Memorandum of Understanding(Grant Award 42016-WE-AX-0041)
AUTHORIZED REPRESENTATIVES: The Undersigned agree to enter into this Memorandum of
Understanding and uphold their duties and responsibilities. Each Partner is committed to work together
to achieve the stated goals of the FY 2016 Improving the Criminal Justice Responses to Sexual Assault,
Domestic Violence, and Stalking Grant Program. The signatures below indicate commitment to the
project,the goals,and the budget.
CITY OF OMAHA WOMEN'S CENTER FOR ADVANCEMENT
f - ( .`7/ ' 7 C. *T„,,t),(4k4,61,k,Jean Stothert,Stothert,Mayor Date Amy '0, ardson,President&CEO Date
DOUGLAS COUNTY ATTORNEY'S OFFICE DOUGLAS COUNTY SHERIFF'S OFFICE
/ r
� 7
Don Kleine,County Attorney Date mthY ning, Sher,w \ Zaa te OMAHA POLICE DEPARTMENT NEBRASKA STATE PROBATION OFFICE-
DISTRICT 4A
g:Tte iff; 4-4
Todd Schmaderer,Chief Date Tim Sprakel Tn im Chief Probation Office Date
METHODIST HOSPITAL WOMEN'S FUND OF OMAHA
42 I
Teri Tipton,J.,//2/(j
ursie Officer Date Michelle Z ch E1001117r
rector t Date
g Y
10/27/2016;Rev 2/13/17 City of Omaha,Nebraska and the Domestic Violence Council Page 7 of 7
OVW FY 2016 Improving the Criminal Justice Reponses to Sexual Assault,Domestic Violence and Stalking
The Douglas County Community Response Team/Sexual Assault Response Team(CRT/SART)Project
Memorandum of Understanding(Grant Award#2016-WE-AX-0041)
L JM1, a�
City of Omaha,Nebraska
Subaward Attachment
Subrecipient&Pass—through Entity Information
OVW Improving Criminal Justice Responses to Sexual Assault,
Federal Award Program Name Domestic Violence, Dating Violence, and Stalking Grant
Program
Federal Awarding Agency U.S. Department of Justice
CFDA Number 16.590
CFDA Name Improving Criminal Justice Responses Grant Program
Award Type Subrecipient agreement
Subrecipient Name State of Nebraska Probation Office—District 4A
(must match registered name in DUNS)
Subrecipient DUNS Number* 619132892
Federal Award Identification 2016-WE-AX-0041
Number(Subaward Number)
Federal Award Date September 13, 2016
Subaward Period of Performance October 1,2016 to September 30,2019
(Start and End Date)
Total amount of Federal Funds $102,000
obligated/committed to subrecipient
by this award
This program is authorized by 42 U.S.C. §§ 3796hh-3796hh-4.
Improving Criminal Justice Responses to Sexual Assault,
Domestic Violence, Dating Violence,and Stalking Grant
Program(Improving Criminal Justice Responses Program) is
designed to encourage partnerships between state, local, and
Federal Award Project Description tribal governments, courts,victim service providers,coalitions
and rape crisis centers,to ensure that sexual assault, domestic
violence, dating violence, and stalking are treated as serious
violations of criminal law requiring the coordinated involvement
of the entire criminal justice system and community-based
victim service organizations.
Pass-through Entity Name City of Omaha,Nebraska
Pass-through Entity Contact 1819 Farnam Street, Suite 300
Information Omaha,NE 68183-0300
R&D Award ❑ Yes
®No
* DUNS number means the nine-digit number established and assigned by Dun and Bradstreet
Incorporated. A non-Federal entity is required to have a DUNS number in order to apply for,receive, and
report on a Federal Award. A DUNS number may be obtained from D&B by telephone(currently 866-
705-5711) or the Internet(currently at http://fedgov.dnb.com/webform
City of Omaha
Federal Funding Accountability and Transparency Act (FFATA) Reporting Form
Business/Agency Information
Legal Name Nebraska State Probation District 4A
Physical Address 1701 Farnam Street, Hall of Justice Room 164
Mailing Address Same
City Omaha NE 68183
Congressional District
Business/Agency Data Universal Numbering System(DUNS)Number \ `27 2 7 7 2-
Business/Agency Annual Gross Revenue from Prior Fiscal Year Exceed 80%or More in Federal Funds Yes n No ►'
Business/Agency Annual Gross Revenue from Prior Fiscal Year Equal or Exceed Yes I ( No
$25 million in Federal Funds
If'NO'was selected for either of the above boxes,DO NOT COMPLETE THE FOLLOWING:
Business/Agency's Five(5)Highest Compensated Officers
Only complete if'YES' was selected for both annual gross revenue boxes.
Name Compensation
Comments:
Signature of Authorized Official P Date 5-2-17
Typed/Printed Name Tim Spr
Typed/Printed Title Chief Probation Officer
Typed/Printed Email Tim.sprakel@nebraska.gov
11/30/15 City of Omaha,Nebraska Page 1 of 1
Federal Financial Act Transparency Form
4,1;r4
R
n®'.rll•�y�l�m
A i4-PEBR��'4yry`.
AUDIT CERTIFICATION
Grantee Name: Tim Sprakel
Grantee Address: 1701 Farnam street Omaha,NE 68183
Contact Name and Title: Tim Sprakel Chief Probation Officer Phone#: 402-444-4648
Grant# (s): 2016-GP-BX-0008 Tax ID#: 470491233 Fiscal Period End Date: l '
{
Please complete the appropriate section below and submit the completed and signed form and required documentation
within 60 days after the end of your fiscal year to:
Grant Administrator, City of Omaha Office of the Mayor
1819 Farnam Street, Suite 300, Omaha,Nebraska 68183-0300
Section A: Organization subject to the requirements of OMB Circular A-133
Please check one of the following and provide all appropriate documents:
❑ I hereby certify that for the fiscal year ended (date):
1.The auditor's report on financial data states that the audited information is fairly stated in all material respects; and
2.The administration of our federal projects has been audited in accordance with OMB Circular A-133 and there were
no material instances of noncompliance with federal laws and regulations or reportable conditions; and
3.There were no findings of noncompliance in the audit report that are specifically related to the subrecipient
award(s); and
4.Management has addressed the resolution of previous-year findings from prior audit reports if related to the
subrecipient award(s).
Auditor's report filed on (date). Enclosed is a copy of the audit report.
❑ We have completed our OMB Circular A-133 audit for the fiscal year ended (date), and material
noncompliance issues and/or reportable conditions were noted. Enclosed is a copy of the audit report and our
response.
111
We have not completed our OMB Circular A-133 audit for the fiscal year ended (date).
We expect the audit to be completed by (date). Within thirty(30) days of completion of the A-133 audit we will
provide a new Audit Certification along with the audit report and response(if applicable).
10/01/15 City of Omaha,Nebraska Page 1 of 2
Policies&Procedures Supporting Documentation—Audit Certification
Section B: Organization subject to the requirements of Uniform Guidance: Title 2 C.F.R. 200 Subpart F
Please check one of the following and provide all appropriate documents:
n I hereby certify that for the fiscal year ended (date):
1.The auditor's report on financial data states that the audited information is fairly stated in all material respects; and
2.The administration of our federal projects has been audited in accordance with the Uniform Guidance: Title 2 C.F.R
200 Subpart F and there were no material instances of noncompliance with federal laws and regulations or
reportable conditions; and
3.There were no findings of noncompliance in the audit report that are specifically related to the subrecipient
award(s);and
4.Management has addressed the resolution of previous-year findings from prior audit reports if related to the
subrecipient award(s).
Auditor's report filed on (date). Enclosed is a copy of the audit report.
El We have completed our A-133 audit for the fiscal year ended (date),and material noncompliance issues and/or
reportable conditions were noted. Enclosed is a copy of the audit report and our response.
W• e have not completed our A-133 audit for the fiscal year ended (date).
We expect the audit to be completed by (date). Within thirty(30)days of completion of the A-133 audit we will
provide a new Audit Certification along with the audit report and response(if applicable).
Section C: Organization NOT subject to the requirements of OMB Circular A-133 or Title 2 C.F.R. 200 Subpart F
Our organization is not subject to the requirements of OMB Circular A-133 or Title 2 C.F.R. Subpart F because we
(please check one of the following):
Did not expend above the minimum threshold in federal funds during the fiscal year(complete federal funds
ex enditure chart below).
fl A• re a for-profit organization.
fl A• re exempt for other reasons (explain):
Federal Grantor Pass-through Grantor Program Name CFDA Number Expenditures
Total Federal Expenditures for this Fiscal Year
Failure to submit this or a similar statement, or failure to submit a completed single audit package as required by the
required due date may result in suspension of funding and may affect eligibility for future funding.
L.- � Tim Sprakel Chief Probation Officer
Authorized S. ature Printed Name Title
l 0/01/15 City of Omaha,Nebraska Page 2 of 2
Policies&Procedures Supporting Documentation—Audit Certification
AGREEMENT
This Agreement is made and entered into this k_SIA- day of ,'t4p , 2017 by and
between the City of Omaha, a municipal corporation (herein referred to as "the City") and the State of
Nebraska Probation Office - District 4A, 1701 Famam Street, Room 164, Omaha, Nebraska 68183
(hereinafter referred to as "Contractor").
WHEREAS, the City of Omaha has received funds from the US Department of Justice, Office on
Violence Against Women, FY 2016 Improving Criminal Justice Reponses Program, Grant Award#2016-
WE-AX-0041; and,
WHEREAS, the City has agreed to administer the Office on Violence Against Women, FY 2016
Improving Criminal Justice Reponses Program, Grant Award #2016-WE-AX-0041 (hereinafter referred
to as"Grant Award"); and,
WHEREAS, the City will issue a subaward with the Contractor as described below, to obtain the
Contractor's services in the implementation of the Grant Award.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained,
the City and the Contractor mutually undertake and agree as follows:
I.
DUTIES OF THE CONTRACTOR
The Contractor agrees to do the following, along with all other obligations expressed or implied
in this Agreement:
A. The Contractor will provide the services and duties as stated more fully in the Grant
Award and Special Conditions, Program Narrative, Revised Budget/Budget Narrative, and any future
approved budget modifications.
The Contractor shall provide one(1)part-time Domestic Violence Probation Officer to assist with
the supervision of high risk domestic violence and sexual assault cases.
Nebraska State Probation-District 4A
Item Cost
Domestic Violence Probation Officer $35,790/year x .95 FTE x 3 years $102,000
Total Award: $102,000
B. The Contractor will be responsible for all aspects of the project including day-to-day
management, bidding, purchasing, installation, and implementation. The identity of the chief executive of
the Contractor and any changes thereof shall be provided to the City.
C. The Contractor shall maintain an accounting system that accurately tracks income and
expenditures associated with this agreement separate from other agency funds.
D. The Contractor agrees to comply with the financial and administrative requirements set
forth in the City of Omaha Grants Management Handbook.
E. The Contractor agrees to comply with any additional requirements that may be imposed
during the grant performance period if the City determines that the Contractor is a high-risk grantee.
F. The Contractor shall be in compliance with specifications outlined in the solicitation
under which the approved application was submitted. The program solicitation is hereby incorporated by
reference into this award.
G. The Contractor understands and agrees that grant funds may be frozen if the Contractor
does not respond in a timely fashion to requests to address audit findings and financial or programmatic
monitoring findings.
H. The Contractor will ensure at least one (1) program staff member will attend mandatory
quarterly grant meetings during the life of the grant award.
I. The Contractor shall allow the City to have access to the Contractor's records and
program site for the purpose of financial and/or program audits, as may be required in the sole discretion
of the City or its authorized designee. The Contractor shall retain all grant documents for a minimum of
five years following the completion of this agreement.
J. The Contractor will implement and enforce, as to its employees, a drug-free workplace
policy substantiality similar to the City of Omaha's policy which is on file with the Human Resources
Department.
K. The Contractor will provide an executed W-9 Verification forms.
L. The Contractor is required and hereby agrees to use a federal immigration verification
system to determine the work eligibility status of new employees physically performing services within
the State of Nebraska. A federal immigration verification system means the electronic verification of the
work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility
Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an equivalent federal program
designated by the United States Department of Homeland Security or other federal agency authorized to
verify the work eligibility status of a newly hired employee.
If the Contractor is an individual or sole proprietorship,the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form, available on the
Department of Administrative Services website at www.das.state.ne.us.
2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the
Contractor agrees to provide the US Citizenship and Immigration Services documentation required to
verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for
Entitlements (SAVE)Program.
3. The Contractor understands and agrees that lawful presence in the United States is required and
the Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as
required by Neb. Rev. Stat. §4-108.
- 2 -
II.
TERM
This Agreement shall become effective on the date of execution and shall terminate on September
30, 2019. Permissible expenditures under this grant incurred after January 31, 2017 will be paid as if they
occurred after the effective date. Either party may immediately terminate this Agreement upon mailing
prior written notice thereof to the other party; provided, that in the event of such early termination, the
Contractor shall immediately return to the City all unexpended funds advanced to the Contractor under
this Agreement. In the event the grant award period is extended by the grant awarding agency, the
Agreement shall automatically extend to the end of the approved extension.
In the event the Contractor requires an extension to the terms of the grant agreement, requests must be
submitted in writing to the City's Grant Administrator no later than 45 days prior to the end of the grant
award period.
III.
COMPENSATION
The City shall compensate the Contractor in an amount not to exceed, under any circumstances,
$102,000 ("Maximum Compensation"). Following the execution of this Agreement, the Contractor must
submit quarterly reimbursement requests by the due by dates outlined under IV. Reporting Requirements.
Quarterly Reimbursement Requests must detail grant funds, and any match, expended during the quarter,
along with clear, concise, and detailed backup documentation supporting all expenses. Quarterly
Reimbursement Requests are required even if no grant funds or match funds were expended during the
time period. All requests for reimbursement shall be submitted electronically to the City of Omaha,
Mayor's Office, Grant Administrator. Originals shall be retained in the Contractors records and made
available upon request for audit purposes.
Any tangible equipment purchased by the Contractor with funds pursuant to this Agreement shall
be the property of the Contractor.
IV.
REPORTING REQUIREMENTS
The Contractor shall comply with all reporting, data collection and evaluation requirements, as prescribed
by the grant awarding agency and the City of Omaha as outlined in the Grant Management Handbook.
A. Report Filling Schedule: Programmatic performance reports are due semi-annually as
identified below for the life of the Grant Award and during the term of this Agreement. Fiscal expense
and reimbursement requests are due quarterly as identified below for the life of the Grant Award and
during the term of this Agreement.
B. Close Out Reporting: Subaward Agreements will only be closed out once all final
documentation has been received from the Contractor and approved by the grant awarding agency. Final
- 3 -
programmatic performance reports, and fiscal expense and reimbursement requests are due by the
deadline identified below.
Progress Report Schedule
Programmatic Report Fiscal Expense &Reimbursement
Reporting Requests
Period Due by Date Delinquent After Due by Date Delinquent After
July—September October 15 October 15
January 15 January 15 January 15 January15
October—December
January—March Jul 15 15 April 15 April 15
April—June y July July 15 July 15
Final Close Out 30 days after 30 days after 30 days after 30 days after
grant end grant end grant end grant end
C. Subgrant Adjustment: Grant funds must be used for the purposes identified in the
Contractor's approved application. The Contractor shall not undertake any work or activities that are not
described in the grant application, and that uses staff, equipment, or other goods or services paid for with
grant funds, without prior written approval from the City's Grant Administrator and the grant awarding
agency.
The Contractor must submit an adjustment request to the City when any of the following will
occur: the focus of the Contractor's funded project changes; there is a change in the start or end date of
the funded project; a new project director or fiscal officer is assigned to the grant funded project by the
Contractor; or a budget modification is requested by the Contractor to transfer dollars between budget line
items. No budget revisions are to be made by the Contractor without prior approval from the City and the
US Department of Justice; Office on Violence Against Women.
V.
INDEMNITY
To the extent allowed by law, the Contractor covenants and agrees to indemnify and hold
harmless the City of Omaha, their officers, agents and employees, their successors and assigns,
individually or collectively, from and against all liability for any fines, claims, suits, demands, actions or
causes of action of any kind and nature asserted by the Contractor or by anyone else, for personal injury
or death, or property damage in any way arising out of or resulting from the acts of the Contractor's
employees or agents pursuant to this Agreement, and the Contractor further agrees to pay all expenses in
defending against any claims made against the city of Omaha provided,however, that the Contractor shall
not be liable for any injury, damage or loss occasioned by the sole negligence or willful misconduct of the
City,its agents or employees.
The Contractor, and the City of Omaha shall give prompt and timely written notice of any claim
made or suit instituted which, in any way, directly or indirectly, contingently or otherwise, affects or
might affect the other parties.
-4 -
VI.
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
During the performance of this contract,the contractor agrees as follows:
1. The contractor shall not discriminate against any employee applicant for employment
because of race, religion, color, sex, age, sexual orientation, gender identity, disability or national origin.
The contractor shall ensure that applicants are employed and that employees are treated during
employment without regard to their race, religion, color, sex, age, sexual orientation, gender identity,
disability or national origin. As used herein, the word "treated" shall mean and include, without
limitation, the following: recruited, whether by advertising or by other means; compensated; selected for
training, including apprenticeship; promoted; upgraded; demoted; downgraded; transferred; laid off; and
terminated. The contractor agrees to and shall post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the contracting officers setting forth the provisions
of this nondiscrimination clause.
2. The contractor shall, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for employment
without regard to race, religion, color, sex, sexual orientation, gender identity or national origin, age,
disability.
3. The contractor shall send to each representative of workers with which he has a collective
bargaining agreement or other contract or understanding a notice advising the labor union or worker's
representative of the contractor's commitments under the equal employment opportunity clause of the city
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The contractor shall furnish to the human rights and relations director all federal forms
containing the information and reports required by the Federal Government for federal contracts under
federal rules and regulations, including the information required by section 10-192 to 10-194, inclusive,
and shall permit reasonable access to his records. Records accessible to the Human Rights and Relations
Director shall be those which are related to paragraphs (1) through (7) of this subsection and only after
reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to
ascertain compliance with the program provided for herein.
5. The contractor shall take such actions with respect to any subcontractor as the City may
direct as a means of enforcing the provisions of paragraphs (1)through(7) herein, including penalties and
sanctions for noncompliance; however, in the event the contractor becomes involved in or is threatened
with litigation as the result of such directions by the City, the City will enter into such litigation as is
necessary to protect the interests of the City and to effectuate these provisions of this division; and in the
case of contracts receiving federal assistance, the contractor or the city may request the United States to
enter into such litigation to protect the interests of the United States.
6. The contractor shall file and shall cause his subcontractors, if any to file compliance
reports with the contractor in the same form and to the same extent as required by the Federal
Government for federal contracts under federal rules and regulations. Such compliance reports shall be
filed with the Human Rights and Relations Director. Compliance reports filed at such times as directed
- 5 -
shall contain information as to the employment practices, policies, programs and statistics of the
contractor and his subcontractors.
7. The contractor shall include the provisions of paragraphs (1) through (7) of this section,
"Equal employment opportunity clause," and section 10-193 in every subcontract or purchase order so
that such provisions will be binding upon each subcontractor or vendor.
VII.
DEBARMENT OR SUSPENSION BY ANY FEDERAL AGENCY
Office of Management and Budget(OMB)guidelines require that any individual or entity that has
been placed on the Excluded Parties List System (EPLS - available for review through www.sam.gov)
may not be a participant in a Federal Agency transaction that is a covered transaction or act as a principal
of a person participating in one of those covered transactions. These guidelines apply to covered
transactions under a grant award from any Federal agency for which a recipient expects to receive
reimbursement for expenditures incurred or an advance on future expenditures.
The Contractor providing goods and/or services to the City of Omaha, by acceptance and
execution of this Agreement agrees, that neither it nor its principals is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any Federal department or agency. Contractor further agrees, by accepting and executing this
Agreement, that it will include this clause without modification in all lower tier transactions, solicitations,
proposals, contracts, and subcontracts. Where the Contractor or any lower tier participant is unable to
certify this statement, it shall attach an explanation to this Agreement.
VIII.
INDEPENDENT CONTRACTOR
It is understood and agreed by and between the parties that any and all acts that the Contractor or
its employees, agents, contractors or servants perform pursuant to the terms of this Agreement shall be
undertaken as independent contractors and not as employees of the City. Neither Contractor nor any of its
employees or agents shall be construed to be the employee or agent of the City for any purpose
whatsoever. Contractor shall not be entitled to any benefits of the City. The City shall not provide any
insurance coverage to the Contractor or its respective employees including, but not limited to workers'
compensation insurance. Contractor and the City shall each pay all wages, salaries and other amounts due
to its respective employees and shall be responsible for all reports, obligations, and payments pertaining
to social security taxation, income tax withholding, workers' compensation, unemployment
compensation, group insurance coverage, collective bargaining agreements or any other such similar
matters. Contractor shall have no authority to bind the City or by or with any contract or agreement, nor
to impose any liability upon the City. All acts and contracts of the Contractor shall be in its own name
and not in the name of the City,unless otherwise provided herein.
- 6 -
IX.
CAPTIONS
Captions used in this contract are for convenience and are not used in the construction of this
contract.
X.
APPLICABLE LAW
Parties to this contract shall conform to all existing and applicable city ordinances, resolutions,
state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern
the terms and the performance under this contract.
XI.
CONFLICT OF INTEREST
A. No elected official nor any officer or employee of the City shall, during their tenure and
one year thereafter, have a financial interest, direct or indirect, in this Agreement or in any funds
transferred hereunder. Any violation of this section shall render the Agreement voidable by the City or
the Contractor.
B. The Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which would conflict with the performance required to be performed under this
Agreement; it further covenants that, in the performance of this Agreement, no person having any such
interest shall be employed.
XII.
WARRANTY AS TO COMMISSIONS
Contractor warrants that it has not employed any person to solicit or secure the Agreement upon
any agreement for commission, percentage,brokerage, or contingent fee.
XIII.
MERGER
This Agreement shall not be merged into any other oral or written contract, lease or deed of any
type. This is the complete and full agreement of the parties.
-7 -
XIV.
MODIFICATION
This Agreement contains the entire agreement of the parties. No representations were made or
relied upon by either party other than those that are expressly set forth herein. No agent, employee or
other representative of either party is empowered to alter any of the terms hereof unless done in writing
and signed by an authorized officer of the respective parties.
XV.
ASSIGNMENT
Neither party may assign its rights under this Agreement without the express prior written consent
of the other party.
XVI.
CONTRACT DOCUMENTS
Contractor is responsible for review of and compliance with each of the terms of this Agreement.
The parties agree that this Agreement shall include, as if fully set forth herein, the Grant Award and
Special Conditions, Program Narrative, Revised Budget/Budget Narrative, Revised Memorandum of
Understanding, FFATA Reporting Form; Subaward Attachment; and Audit Certification which are
attached hereto.
- 8 -
XVII.
AUTHORIZED REPRESENTATIVE
In further consideration of the mutual covenants herein contained, the parties hereto expressly
agree that for purposes of notice, including legal service of process, during the term of this Agreement
and for the period of any applicable statute of limitations thereafter,the following named individuals shall
be the authorized representatives of the parties:
(a) CITY OF OMAHA
Jean Stothert, Mayor
Office of the Mayor
1819 Farnam Street, Suite 300
Omaha,Nebraska 68183-0300
Contact: Gail Braun, Grant Administrator
Phone: (402)444-5286
(b) CONTRACTOR
State of Nebraska Probation Office—District 4A
Attn: Tim Sprakel, Chief Probation Officer
1701 Farnam Street, Room 164
Omaha,NE 68183
Contact: Brian Bencker, Supervisor District 4A
Phone: (402)444-7358
EXECUTED this day of _t.lG//j_e , 2017.
CITY OF OMAHA,NEBRASKA NEBRASKA STATE PROBATION
—DISTRICT 4A
A ¶/1�-! l ��-
A3 4 ar a�/ ,4a4 Mayor ?"-- Date Tim Sprakel ief Probation Officer Date
ATTEST:
Sir+
Elizabet u , i Clerk Date
APPROVED AS TO FORM:
/7
ity Attorney at
-9 -
ORDINANCE NO. L\W\, '
P:\MYR\0032CA
AN ORDINANCE (1) to approve an
agreement between the City of Omaha and the
State of Nebraska Probation Office - District 4A
in the amount of one hundred and two thousand
dollars ($102,000); and (2) to authorize funding
for such agreement from the City of Omaha's FY
2016 Improving Criminal Justice Reponses to
Sexual Assault, Domestic Violence and Stalking
Grant Program (ICJR) Grant, Award #2016-WE-
AX-0041, awarded by the Office on Violence
Against Women (OVW); to provide funding for
one (1) part-time Domestic Violence Probation
Officer; involving appropriations of more than
one year in conformity with Section 5.17 of the
Home Rule Charter; and, providing for the
effective date hereof./ $ z/-
PRESENTED TO COUNCIL
1st Reading MAY 2 3 2017 -'\,A.-s.
Nvi\ 'w-) `1\n 0\1\ \_1\*IzkAl
,C A Ni5 C '.,\ (meA
PUBLICATIONS tk3Hea ing JUN 6 2017 — av
f�
PUBLICATIONN OF HEARING
5 Z6
Date - / Final Reading JUN 1 3 2011
PUBLIC TION OF ORDINANCE Passed -o
Date aI I ELIZABETH BUTLER
City Clerk