ORD 41265 - Provide funding for thermal imaging and fitness equipment r3Ks �, , _o ''t 9` '6 Office of the Mayor
�' �`V ^ $ " 1819 Farnam Street,Suite 300
Omaha,Nebraska 68183-0300
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City of Omaha
Jean Stothert,Mayor
Honorable President
and Members of the City Council,
Transmitted herewith is an ordinance approving the acceptance of and authorizing
disbursement over more than one fiscal year from the FY 2016 Assistance to Firefighters (AFG)
Grant Program - Operations and Safety, Award #EMW-2016-FO-06996 from the U.S.
Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA).
The total grant award is in the amount of $437,501 with a match of $43,750 by the Omaha Fire
Department from Fund 12168, Organization 114516, and a total program amount of $481,251.
The award period is June 12, 2017 to June 11, 2018.
The FY 2016 Assistance to Firefighters Grant Program - Operations and Safety will provide
funding for thermal imaging and fitness equipment.
Your favorable consideration is requested.
Sincerely, Approved as to Funding:
6:1-/ eV)/7
Jean Stothert, Mayor Date Steph n B. Curtiss Date
City of Omaha Finance Director
Approved,
r MM 5?-3b-11
Human Ri9 ht4elations Date
Department
P:\MYR\0221 PR
ORDINANCE NO. 7/&(NC)
AN ORDINANCE to approve the acceptance of and authorize disbursement over more than one
fiscal year from the FY 2016 Assistance to Firefighters (AFG) Grant Program —
Operations and Safety, Award #EMW-2016-FO-06996, in the amount of four hundred
and thirty-seven thousand, five hundred and one dollars ($437,501), with a match of
forty-three thousand, seven hundred and fifty dollars ($43,750) provided by the Omaha
Fire Department from Fund 12168, Organization 114516, for a total program budget in
the amount of four hundred and eighty-one thousand, two hundred and fifty-one dollars
($481,251), during the project period of June 12, 2017 to June 11, 2018; to provide
funding for thermal imaging and fitness equipment as detailed in the attached grant
application; to authorize payment from such grant funding and involving appropriations
of more than one fiscal year in conformity with Section 5.17 of the Home Rule Charter;
and, providing for the effective date thereof.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
Section 1. That, as recommended by the Mayor, the acceptance of and disbursement
from the FY 2016 Assistance to Firefighters (AFG) Grant Program — Operations and Safety,
Award #EMW-2016-FO-06996 from the U.S Department of Homeland Security (DHS), Federal
Emergency Management Agency (FEMA), in the amount of four hundred and thirty-seven
thousand, five hundred and one dollars ($437,501), during the project period of June 12, 2017
to June 11, 2018 to provide funding for thermal imaging and fitness equipment, is hereby
approved.
Section 2. A copy of such amended grant award, special conditions and grant
application are attached by this reference and made a part hereof.
Section 3. That, the grant period extends from June 12, 2017 to June 11, 2018,
commencing upon approval of this ordinance. In conformity with Section 5.17 of the Home Rule
ORDINANCE No.
Page 2
Charter, approval of this Ordinance, involving appropriations of more than one year from receipt
of grant funds and expenditures, is hereby authorized.
Section 4. That, there is a match of $43,750 with this grant award, provided by the
Omaha Fire Department from Fund 12168, Organization 114516.
Section 5. That, this Ordinance, being administrative and not legislative in character,
shall be in full force and take effect immediately upon passage.
INTRODUCED BY COUNCILMEMBER
An/ APPROVED BY:
OCT052011'
ACTh G M YOR OF THE C OF OMAHA DATE
PASSED IO 3-026/1 eP 0
ATTEST:
J E51
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Dj CITY CLER THE CITY OF OMAHA D E
APPROVED AS TO FORM:
/62614 X/31 ?
PU Y CITY ATTORNEY DAT
P:\MYR\0221PR
Request Grant Amendment Page 1 of 1
Request Grant Amendment
Amendment Number: EMW-2016-FO-06996-001
Federal share awarded: 437,501.00
Federal share requested: 0.00
Amount paid to date: 0.00
Amount of pending payments: 0.00
Balance of federal funds: 437,501.00
Reviewed on/By 07-12-2017 by KEVIN PIATT
Grantee Comments History
Grantee Comments
Grant Amendment Request
You may either type your request in the space provided below; or create the text in your word processing
system and then copy it into the space provided below.
The Omaha Fire Department respectfully requests that the Assistance to Firefighter Grant program consider
the reinstatement of the initial funding requested to fully fund the equipment under the Wellness and Fitness
portion of the 2016 AFG application FO-06996. We initially requested $5363/unit for 25 All in one functional
trainers(body building/weight/lifting type equipment) and $5340/unit for 25 Gait simulators (cardio)to have
one placed in each fire station. The funds were cut in half. That request was a well-developed assessment of
models that would best assist the members of the Omaha Fire Department improve their physical fitness
capabilities, help reduce injuries, and improve health and fitness post rehabilitation from injury. The products
that we researched fell within the bottom of the price range but are still of good quality. The requested are not
excessive.
The estimates we received are listed. They are broken down so they could be compared similarly although
each vendor bid them with freight, shipping and install slightly different. They are broken down so you could
plainly see the costs per item as if they were installed in a station. There are 25 stations.
Functional Trainer(weights)/Arc Trainer(cardio)
$5820/$7220
$6485/$6041
$5843.04/$5490.88
$7156/$6365.92
We respectfully request the$127,575 be reinstated for a total of$267,575 under wellness and fitness
equipment and $11876 in contractual remain so we can properly implement this program as intended. Thank
you for your consideration and time on this matter.
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Amendment Package
.} M4-?'
4::;'tz Federal Emergency Management Agency
IILIfI'*� Washington, D.C. 20472
* J �y
r
Mrs Melanie Bates
Omaha Fire Department
1819 Farnam Street STE 300
Omaha,Nebraska 68183-0300
Re: Grant No. EMW-2016-FO-06996
Dear Mrs Bates:
This letter is in written response to your amendment request regarding a cost change within your grant. The
approved increase is$127,575 to your total grant request. The total revised grant amount as a result of this
amendment is$481,251, $437,501 is the Federal share and $43,750 is your share of the cost.All other terms
and conditions of the grant remain unchanged, except as noted per your amendment. Please maintain copies
of all bids/quotes, purchase receipts, vouchers, etc., along with a copy of this letter in your grant file.All other
terms and conditions remain unchanged.
If you have any further questions and/or concerns please Tyson at(202) 786-9632.
Sincerely,
Tiffany Tyson
Grant Management Specialist
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Summary Award Memo
SUMMARY OF ASSISTANCE ACTION
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM -FIRE PREVENTION AND SAFETY GRANTS
Application
INSTRUMENT: GRANT
AGREEMENT NUMBER: EMW-2016-FO-06996
GRANTEE: Omaha Fire Department
DUNS Number: 076981265
AMOUNT: $481,251.00, Operations and Safety
Project Description
The purpose of the Assistance to Firefighters Grant Program - Fire Prevention and Safety
Grants is to protect the health and safety of the public and firefighting personnel against fire and fire-
related hazards.
After careful consideration,FEMA has determined that the recipient's project or projects
submitted as part of the recipient's application, and detailed in the project narrative as well as the
request details section of the application- including budget information -was consistent with the
Assistance to Firefighters Grant Program -Fire Prevention and Safety Grants program's purpose and
worthy of award. The projects approved for funding are indicated by the budget or negotiation
comments below. The recipient shall perform the work described in the grant application for the
recipient's approved project or projects as itemized in the request details section of the application
and further described in the grant application narrative. The content of the approved portions of the
application-along with any documents submitted with the recipient's application-are incorporated
by reference into the terms of the recipient's award. The recipient may not change or make any
material deviations from the approved scope of work outlined in the above referenced sections of the
application without prior written approval, via amendment request, from FEMA.
Period of Performance
12-JUN-17 to 11-JUN-18
Amount Awarded
The amount of the award is detailed in the attached Obligating Document for Award. The
following are the budgeted estimates for object classes for this grant(including Federal share plus
recipient match):,
Personnel $0.00
Fringe Benefits $0.00
Travel $0.00
Equipment $459,575.00
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Supplies $0.00
Contractual $11,876.00
Construction $0.00
Other $0.00
Indirect Charges $9,800.00
Total $481,251.00
NEGOTIATION COMMENTS IF APPLICABLE (max 8000 characters)
FEMA Officials
Program Officer: The Program Specialist is responsible for the technical monitoring of the
stages of work and technical performance of the activities described in the approved grant
application. If you have any programmatic questions regarding your grant, please call the AFG Help
Desk at 866-274-0960 to be directed to a program specialist.
Grants Assistance Officer: The Assistance Officer is the Federal official responsible for
negotiating, administering, and executing all grant business matters. The Officer conducts the final
business review of all grant awards and permits the obligation of federal funds. If you have any
questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a Grants
Management Specialist.
Grants Operations POC: The Grants Management Specialist shall be contacted to address all
financial and administrative grant business matters for this grant award. If you have any questions
regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist.
ADDITIONAL REQUIREMENTS (IF APPLICABLE)
•
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Agreement Articles
opardo
°4 U.S. Department of Homeland Security
FE:N4 \. Washington, D.C. 20472
•
AGREEMENT ARTICLES
Assistance to Firefighters Grant Program -Fire Prevention and Safety Grants
GRANTEE: Omaha Fire Department
PROGRAM: Assistance to Firefighters Grant Program -Fire Prevention and Safety Grants
AGREEMENT NUMBER: EMW-2016-FO-06996
AMENDMENT NUMBER: 1
TABLE OF CONTENTS
Article I Assurances, Administrative Requirements and Cost
Principles
Article II Acknowledgement of Federal Funding from DHS
Article III Activities Conducted Abroad
Article IV Age Discrimination Act of 1975
Article V Americans with Disabilities Act of 1990
Article VI Best Practices for Collection and Use of Personally
Identifiable Information (PII)
Article VII Title VI of the Civil Rights Act of 1964
Article VIII Civil Right Act of 1968
Article IX Copyright
Article X Debarment and Suspension
Article XI Drug-Free Workplace Regulations
Article XII Duplication of Benefits
Article XIII Energy Policy and Conservation Act
Article XIV Reporting Subawards and Executive Compensation
Article XV False Claims Act and Program Fraud Civil Remedies
Article XVI Federal Debt Status
Article XVII Fly America Act of 1974
Article XVIII Hotel and Motel Safety Act of 1990
Article XIX Limited English Proficiency (Civil Rights Act of 1964,
Title VI)
Article XX Lobbying Prohibitions
Article XXI Non-supplanting Requirement
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Article XXII Patents and Intellectual Property Rights
Article XXIII Procurement of Recovered Materials
Article XXIV Contract Provisions for Non-federal Entity Contracts
under Federal Awards
Article XXV SAFECOM
Article XXVI Terrorist Financing E.O. 13224
Article XXVII Title IX of the Education Amendments of 1972 (Equal
Opportunity in Education Act)
Article XXVII Trafficking Victims Protection Act of 2000
Article XXIX Rehabilitation Act of 1973
Article XXX USA Patriot Act of 2001
Article XXXI Use of DHS Seal, Logo and Flags
Article XXXII Whistleblower Protection Act
Article XXXIII DHS Specific Acknowledgements and Assurances
Article XXXIV System of Award Management and Universal Identifier
Requirements
Article XXXV Animal Welfare Act of 1966
Article)XXVI Protection of Human Subjects
Article XXXVII Incorporation by Reference of Notice of Funding
Opportunity
Article XXXVIII Acceptance of Post Award Changes
Article XXXIX Prior Approval for Modification of Approved Budget
Article XL Disposition of Equipment Acquired Under the Federal
Award
Article XLI Environmental Planning and Historic Preservation
Screening
I. Assurances,Administrative Requirements and Cost Principles
Recipients of DHS federal financial assistance must complete OMB
Standard Form 424B Assurances-Non-Construction Programs. Certain
assurances in this document may not be applicable to your program, and
the awarding agency may require applicants to certify additional
assurances. Please contact the program awarding office if you have any
questions.
The administrative requirements and cost principles that apply to DHS
award recipients originate from:
2 C.F.R. Part 200, Uniform Administrative Requirement, Cost Principles, and Audit
Requirements for Federal Awards, as adopted by DHS at 2 C.F.R. Part 3002.
II. Acknowledgement of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing
statements, press releases, requests for proposals, bid invitations, and other
documents describing projects or programs funded in whole or in part with
Federal funds.
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III. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United
States are coordinated as necessary with appropriate government authorities
and that appropriate licenses, permits, or approvals are obtained.
IV. Age Discrimination Act of 1975
All recipients must comply with the requirements of the Age Discrimination Act of
1975(42 U.S.C. 4 6101 et seq.), which prohibits discrimination on the basis of age
in any program or activity receiving Federal financial assistance.
V. Americans with Disabilities Act of 1990
All recipients must comply with the requirements of Titles I, II, and III of the
Americans with Disabilities Act, which prohibits recipients from discriminating on
the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing
entities (42 U.S.C. 44 12101-12213).
VI. Best Practices for Collection and Use of Personally Identifiable Information (PII)
All recipients who collect PII are required to have a publically-available
privacy policy that describes what PII they collect, how they use the PII,
whether they share PII with third parties, and how individuals may have their
PII corrected where appropriate.
Award recipients may also find as a useful resource the DHS Privacy Impact
Assessments: Privacy Guidance and Privacy template respectively.
VII. Title VI of the Civil Rights Act of 1964
All recipients must comply with the requirements of Title VI of the Civil Rights Act
of 1964 (42 U.S.C. 4 2000d et seq.), which provides that no person in the United
States will, on the grounds of race, color, or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under
any program or activity receiving Federal financial assistance. Implementing
regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7.
VIII. Civil Rights Act of 1968
All recipients must comply with Title VIII of the Civil Rights Act of 1968, which
prohibits recipients from discriminating in the sale, rental, financing, and
advertising of dwellings, or in the provision of services in connection therewith,
on the basis of race, color, national origin, religion, disability, familial status, and
sex (42 U.S.C. 4 3601 et seq.), as implemented by the Department of Housing and
Urban Development at 24 C.F.R. Part 100. The prohibition on disability
discrimination includes the requirement that new multifamily housing with four or
more dwelling units-i.e., the public and common use areas and individual
apartment units (all units in buildings with elevators and ground-floor units in
buildings without elevators)-be designed and constructed with certain accessible
features (see 24 C.F.R. 4 100.201).
IX. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. 44 401 or 402
and an acknowledgement of Government sponsorship (including award number)
to any work first produced under Federal financial assistance awards, unless the
work includes any information that is otherwise controlled by the Government
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(e.g., classified information or other information subject to national security or
export control laws or regulations).
X. Debarment and Suspension
All recipients must comply with Executive Orders 12549 and 12689, which provide
protection against waste, fraud and abuse by debarring or suspending those
persons deemed irresponsible in their dealings with the Federal government.
Xl. Drug-Free Workplace Regulations
All recipients must comply with the Drug-Free Workplace Act of 1988(41 U.S.C.
701 et seq.), which requires that all organizations receiving grants from any
Federal agency agree to maintain a drug-free workplace. DNS has adopted the
Act's implementing regulations at 2 C.F.R Part 3001.
XII. Duplication of Benefits
Any cost allocable to a particular Federal award provided for in 2 C.F.R. Part 200,
Subpart E may not be charged to other Federal awards to overcome fund
deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or
terms and conditions of the Federal awards, or for other reasons. However, this
prohibition would not preclude the non-Federal entity from shifting costs that are
allowable under two or more Federal awards in accordance with existing Federal
statutes, regulations, or the terms and conditions of the Federal awards.
XIII. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. §6201 which
contain policies relating to energy efficiency that are defined in the state energy
conservation plan issues in compliance with this Act.
XIV. Reporting Subawards and Executive Compensation
a. Reporting of first-tier subawards.
1.Applicability. Unless you are exempt as provided in paragraph d. of this
award term, you must report each action that obligates $25,000 or more
in Federal funds that does not include Recovery funds (as defined in
section 1512(a)(2) of the American Recovery and Reinvestment Act of
2009, Pub. L. 111-5) for a subaward to an entity (see definitions in
paragraph e. of this award term).
2. Where and when to report.
i. You must report each obligating action described in paragraph
a.1. of this award term to http://www.fsrs.gov.
ii. For subaward information, report no later than the end of the
month following the month in which the obligation was made. (For
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example, if the obligation was made on November 7, 2010, the
obligation must be reported by no later than December 31, 2010.)
3. What to report. You must report the information about each obligating
action that the submission instructions posted at http://www.fsrs.gov
specify.
b. Reporting Total Compensation of Recipient Executives.
1. Applicability and what to report. You must report total compensation for
each of your five most highly compensated executives for the preceding
completed fiscal year, if-
i. the total Federal funding authorized to date under this award is
$25,000 or more;
ii. in the preceding fiscal year, you received-
(A) 80 percent or more of your annual gross
revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance
subject to the Transparency Act, as defined at 2
CFR 170.320 (and subawards); and
(B) $25,000,000 or more in annual gross revenues
from Federal procurement contracts (and
subcontracts) and Federal financial assistance
subject to the Transparency Act, as defined at 2
CFR 170.320 (and subawards); and
iii. The public does not have access to information about the
compensation of the executives through periodic reports filed
under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986. (To determine if the public has access to
the compensation information, see the U.S. Security and
Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report executive total
compensation described in paragraph b.1. of this award term:
i. As part of your registration profile at https://www.sam.gov.
ii. By the end of the month following the month in which this award
is made, and annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in
paragraph d. of this award term, for each first-tier subrecipient under this
award, you shall report the names and total compensation of each of the
subrecipient's five most highly compensated executives for the
subrecipient's preceding completed fiscal year, if-
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i. in the subrecipient's preceding fiscal year, the subrecipient
received-
(A) 80 percent or more of its annual gross revenues
from Federal procurement contracts (and
subcontracts) and Federal financial assistance
subject to the Transparency Act, as defined at 2
CFR 170.320 (and subawards); and
(B) $25,000,000 or more in annual gross revenues
from Federal procurement contracts (and
subcontracts), and Federal financial assistance
subject to the Transparency Act (and subawards);
and
ii. The public does not have access to information about the
compensation of the executives through periodic reports filed
under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal
Revenue Code of 1986. (To determine if the public has access to
the compensation information, see the U.S. Security and
Exchange Commission total compensation filings at
http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report subrecipient executive
total compensation described in paragraph c.1. of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you
make the subaward. For example, if a subaward is obligated on
any date during the month of October of a given year (i.e.,
between October 1 and 31), you must report any required
compensation information of the subrecipient by November 30 of
that year.
d. Exemptions
If, in the previous tax year, you had gross income, from all sources, under
$300,000, you are exempt from the requirements to report:
i. Subawards,
and
ii. The total compensation of the five most highly compensated
executives of any subrecipient.
e. Definitions. For purposes of this award term:
1. Entity means all of the following, as defined in 2 CFR part 25:
i. A Governmental organization, which is a State, local
government, or Indian tribe;
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ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization;
iv. A domestic or foreign for-profit organization;
v. A Federal agency, but only as a subrecipient under an award or
subaward to a non-Federal entity.
2. Executive means officers, managing partners, or any other employees
in management positions.
3. Subaward:
i. This term means a legal instrument to provide support for the
performance of any portion of the substantive project or program
for which you received this award and that you as the recipient
award to an eligible subrecipient.
ii. The term does not include your procurement of property and
services needed to carry out the project or program (for further
explanation, see Sec._.210 of the attachment to OMB Circular
A-133, "Audits of States, Local Governments, and Non-Profit
Organizations").
iii. A subaward may be provided through any legal agreement,
including an agreement that you or a subrecipient considers a
contract.
4. Subrecipient means an entity that:
i. Receives a subaward from you (the recipient) under this award;
and
ii. Is accountable to you for the use of the Federal funds provided
by the subaward.
5. Total compensation means the cash and noncash dollar value earned
by the executive during the recipient's or subrecipient's preceding fiscal
year and includes the following (for more information see 17 CFR
229.402(c)(2)):
i. Salary and bonus.
H. Awards of stock, stock options, and stock appreciation rights.
Use the dollar amount recognized for financial statement reporting
purposes with respect to the fiscal year in accordance with the
Statement of Financial Accounting Standards No. 123 (Revised
2004) (FAS 123R), Shared Based Payments.
iii. Earnings for services under non-equity incentive plans. This
does not include group life, health, hospitalization or medical
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reimbursement plans that do not discriminate in favor of
executives, and are available generally to all salaried employees.
iv. Change in pension value. This is the change in present value
of defined benefit and actuarial pension plans.
v. Above-market earnings on deferred compensation which is not
tax-qualified.
vi. Other compensation, if the aggregate value of all such other
compensation (e.g. severance, termination payments, value of life
insurance paid on behalf of the employee, perquisites or property)
for the executive exceeds $10,000.
XV. False Claims Act and Program Fraud Civil Remedies
All recipients must comply with the requirements of 31 U.S.C. §3729 which set
forth that no recipient of federal payments shall submit a false claim for payment.
See also 38 U.S.C. § 3801-3812 which details the administrative remedies for false
claims and statements made.
•
XVI. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any Federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See OMB Circular A-129 and form
SF-424B, item number 17 for additional information and guidance.
XVII. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers
holding certificates under 49 U.S.C. §41102) for international air transportation of
people and property to the extent that such service is available, in accordance
with the International Air Transportation Fair Competitive Practices Act of 1974
(49 U.S.C. 40118) and the interpretative guidelines issued by the Comptroller
General of the United States in the March 31, 1981, amendment to Comptroller
General Decision B-138942.
XVI I I. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15
U.S.C. §2225a, all recipients must ensure that all conference, meeting, convention,
or training space funded in whole or in part with Federal funds complies with the
fire prevention and control guidelines of the Federal Fire Prevention and Control
Act of 1974, as amended, 15 U.S.C. §2225.
XIX. Limited English Proficiency (Civil Rights Act of 1964,Title VI)
All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title
VI) prohibition against discrimination on the basis of national origin, which
requires that recipients of federal financial assistance take reasonable steps to
provide meaningful access to persons with limited English proficiency (LEP) to
their programs and services. Providing meaningful access for persons with LEP
may entail providing language assistance services, including oral interpretation
and written translation. In order to facilitate compliance with Title VI, recipients
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are encouraged to consider the need for language services for LEP persons
served or encountered in developing program budgets. Executive Order 13166,
Improving Access to Services for Persons with Limited English Proficiency
(August 11, 2000), requires federal agencies to issue guidance to recipients,
assisting such organizations and entities in understanding their language access
obligations. DHS published the required recipient guidance in April 2011, DHS
Guidance to Federal Financial Assistance Recipients Regarding Title VI
Prohibition Against National Origin Discrimination Affecting Limited English
Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance
provides helpful information such as how a recipient can determine the extent of
its obligation to provide language services; selecting language services; and
elements of an effective plan on language assistance for LEP persons. For
additional assistance and information regarding language access obligations,
please refer to the DHS Recipient Guidance https://www.dhs.aov/guidance-
published-help-department-supported-organizations-provide-meaningful-access-people-
limited and additional resources on http://www.lep.cov.
XX. Lobbying Prohibitions
All recipients must comply with 31 U.S.C. 1352, which provides that none of the
funds provided under an award may be expended by the recipient to pay any
person to influence, or attempt to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with any Federal action concerning the award
or renewal.
XXI. Non-supplanting Requirement
All recipients who receive awards made under programs that prohibit supplanting
by law must ensure that Federal funds do not replace (supplant) funds that have
been budgeted for the same purpose through non-Federal sources. Where
federal statues for a particular program prohibits supplanting, applicants or
recipients may be required to demonstrate and document that a reduction in
non-Federal resources occurred for reasons other than the receipt of expected
receipt of Federal funds.
XXII. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bavh-Dole Act,
Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. §200 et seq. All
recipients are subject to the specific requirements governing the development,
reporting, and disposition of rights to inventions and patents resulting from
financial assistance awards are in 37 C.F.R. Part 401 and the standard patent
rights clause in 37 C.F.R. § 401.14.
XXIII. Procurement of Recovered Materials
All recipients must comply with section 6002 of the Solid Waste Disposal Act, as
amended by the Resource Conservation and Recovery Act. The requirements of
Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA)at 40 C.F.R. Part 247 that contain the
highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the
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item exceeds $10,000 or the value of the quantity acquired by the preceding
fiscal year exceeded $10,000; procuring solid waste management services in a
manner that maximizes energy and resource recovery; and establishing an
affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
XXIV. Contract Provisions for Non-federal Entity Contracts under Federal Awards
a.Contracts for more than the simplified acquisition threshold set at
$150,000.
All recipients who have contracts exceeding the acquisition threshold
currently set at $150,000, which is the inflation adjusted amount
determined by Civilian Agency Acquisition Council and the Defense
Acquisition Regulation Council as authorized by 41 U.S.C. .$1908,
must address administrative, contractual, or legal remedies in
instance where contractors violate or breach contract terms and
provide for such sanctions and penalties as appropriate.
b.Contracts in excess of$10,000.
All recipients that have contracts exceeding $10,000
must address termination for cause and for convenience
by the non-Federal entity including the manner by which
it will be effected and the basis for settlement.
XXV. SAFECOM
All recipients who receive awards made under programs that provide
emergency communication equipment and its related activities must
comply with the SAFECOM Guidance for Emergency Communication
Grants, including provisions on technical standards that ensure and
enhance interoperable communications.
XXVI. Terrorist Financing E.O. 13224
All recipients must comply with U.S. Executive Order 13224 and U.S.
law that prohibit transactions with, and the provisions of resources,
and support to, individuals and organizations associated with
terrorism. It is the legal responsibility of recipients to ensure
compliance with the E.O. and laws.
XXVII. Title IX of the Education Amendments of 1972(Equal Opportunity in
Education Act)
All recipients must comply with the requirements of Title IX of the
Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), which
provides that no person in the United States will, on the basis of sex,
be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any educational program or activity
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receiving Federal financial assistance. Implementing regulations are
codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19
XXVIII.Trafficking Victims Protection Act of 2000
All recipients must comply with the requirements of the government-
wide award term which implements Section 106(g) of the Trafficking
Victims Protection Act(TVPA) of 2000, as amended (22 U.S.C. 5
7104). This is implemented in accordance with OMB Interim Final
Guidance, Federal Register, Volume 72, No. 218, November 13,
2007. Full text of the award term is located at 2 CFR 5 175.15.
XXIX. Rehabilitation Act of 1973
All recipients of must comply with the requirements of Section 504 of
the Rehabilitation Act of 1973, 29 U.S.C. 5 794, as amended, which
provides that no otherwise qualified handicapped individual in the
United States will, solely by reason of the handicap, be excluded
from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal
financial assistance. These requirements pertain to the provision of
benefits or services as well as to employment.
XXX. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and
Strengthening America by Providing Appropriate Tools Required to
Intercept and Obstruct Terrorism Act(USA PATRIOT Act), which
amends 18 U.S.C. 55 175-175c. Among other things, the USA
PATRIOT Act prescribes criminal penalties for possession of any
biological agent, toxin, or delivery system of a type or in a quantity
that is not reasonably justified by a prophylactic, protective, bona
fide research, or other peaceful purpose.
XXXI. Use of DHS Seal, Logo and Flags
All recipients must obtain DHS's approval prior to using the DHS
seal(s), logos, crests or reproductions of flags or likenesses of DHS
agency officials, including use of the United States Coast Guard
seal, logo, crests or reproductions of flags or likenesses of Coast
Guard officials.
XXXII. Whistleblower Protection Act
All recipients must comply with the statutory requirements for
whistleblower protections (if applicable) at 10 U.S.0 5 2409, 41 U.S.C.
4712, and 10 U.S.C. 5 2324, 41 U.S.C. 55 4304 and 4310.
XXXII!.DHS Specific Acknowledgements and Assurances
All recipients must acknowledge and agree-and require any sub-
recipients, contractors, successors, transferees, and assignees
acknowledge and agree-to comply with applicable provisions
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governing DHS access to records, accounts, documents,
information, facilities, and staff.
1. Recipients must cooperate with any compliance review or
complaint investigation conducted by DHS.
2. Recipients must give DHS access to and the right to examine and
copy records, accounts, and other documents and sources of
information related to the grant and permit access to facilities,
personnel, and other individuals and information as may be
necessary, as required by DHS regulations and other applicable
laws or program guidance.
3. Recipients must submit timely, complete, and accurate reports to
the appropriate DHS officials and maintain appropriate backup
documentation to support the reports.
4. Recipients must comply with all other special reporting, data
collection, and evaluation requirements, as prescribed by law or
detailed in program guidance.
5. If,.during the past three years, the recipient has been accused of
discrimination on the grounds of race, color, national origin (including
limited English proficiency), sex, age, disability, religion, or familial
status, the recipient must provide a list of all such proceedings,
pending or completed, including outcome and copies of settlement
agreements to the DHS awarding office and the DHS Office of Civil
Rights and Civil Liberties.
6. In the event any court or administrative agency makes a finding of
discrimination on grounds of race, color, national origin (including
limited English proficiency), sex, age, disability, religion, or familial
status against the recipient, or the recipient settles a case or matter
alleging such discrimination, recipients must forward a copy of the
complaint and findings to the DHS Component and/or awarding
office.
The United States has the right to seek judicial enforcement of these
obligations.
XXXIV. System of Award Management and Universal Identifier Requirements
A. Requirement for System of Award Management
Unless exempted from this requirement under 2 CFR 25.110, you as
the recipient must maintain the currency of your information in the
SAM until you submit the final financial report required under this
award or receive the final payment, whichever is later. This requires
that you review and update the information at least annually after the
initial registration, and more frequently if required by changes in your
information or another award term.
B. Requirement for unique entity identifier
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•
If authorized to make subawards under this award, you:
1. Must notify potential subrecipients that no entity (see
definition in paragraph C of this award term) may receive a
subaward from you unless the entity has provided its unique
entity identifier to you.
2. May not make a subaward to an entity unless the entity
has provided its unique entity identifier to you.
C. Definitions
For purposes of this award term:
1. System of Award Management(SAM) means the Federal
repository into which an entity must provide information
required for the conduct of business as a recipient. Additional
information about registration procedures may be found at
the SAM Internet site (currently at http.//www.sam.gov).
2. Unique entity identifier means the identifier required for
SAM registration to uniquely identify business entities.
3. Entity, as it is used in this award term, means all of the
following, as defined at 2 CFR part 25, subpart C:
a. A Governmental organization, which is a State,
local government, or Indian Tribe;
b. A foreign public entity;
c. A domestic or foreign nonprofit organization;
d. A domestic or foreign for-profit organization; and
e. A Federal agency, but only as a subrecipient under
an award or subaward to a non-Federal entity.
4. Subaward:
a. This term means a legal instrument to provide
support for the performance of any portion of the
substantive project or program for which you received
this award and that you as the recipient award to an
eligible subrecipient.
b. The term does not include your procurement of
property and services needed to carry out the project
or program (for further explanation, see 2 CFR
200.330).
c. A subaward may be provided through any legal
agreement, including an agreement that you consider
a contract.
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5. Subrecipient means an entity that:
a. Receives a subaward from you under this award;
and
b. Is accountable to you for the use of the Federal
funds provided by the subaward.
XXXV.Animal Welfare Act of 1966
All recipients of financial assistance will comply with the
requirements of the Animal Welfare Act, as amended (7 U.S.C.
§2131 et seq.),which requires that minimum standards of care and
treatment be provided for vertebrate animals bred for commercial
sale, used in research, transported commercially, or exhibited to the
public. Recipients must establish appropriate policies and
procedures for the humane care and use of animals based on the
Guide for the Care and Use of Laboratory Animals and comply with
the Public Health Service Policy and Government Principles
Regarding the Care and Use of Animals.
XXXVI. Protection of Human Subjects
All recipients of financial assistance will comply with the
requirements of the Federal regulations at 45 CFR Part 46, which
requires that recipients comply with applicable provisions/law for the
protection of human subjects for purposes of research. Recipients
must also comply with the requirements in DHS Management
Directive 026-04, Protection of Human Subjects, prior to
implementing any work with human subjects. For purposes of 45
CFR Part 46, research means a systematic investigation, including
research,,development, testing, and evaluation, designed to develop
or contribute to general knowledge. Activities that meet this definition
constitute research for purposes of this policy, whether or not they
are conducted or supported under a program that is considered
research for other purposes. The regulations specify additional
protections for research involving human fetuses, pregnant women,
and neonates (Subpart B); prisoners (Subpart C); and children
(Subpart D). The use of autopsy materials is governed by applicable
State and local law and is not directly regulated by 45 CFR Part 46.
XXXVII. Incorporation by Reference of Notice of Funding Opportunity
The Notice of Funding Opportunity for this program is hereby
incorporated into your award agreement by reference. By accepting
this award, the recipient agrees that all allocations and use of funds
under this grant will be in accordance with the requirements
contained in the Notice of Funding Opportunity.
XXXVIII. Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the
award document after an award has been made, including changes
to period of performance or terms and conditions, recipients will be
notified of the changes in writing. Once notification has been made,
any subsequent request for funds will indicate recipient acceptance of
the changes to the award. If you have questions about these
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procedures, please contact the AFG Help Desk at 1-866-274-0960,
or send an email to firegrants(c dhs.gov.
XXXIX. Prior Approval for Modification of Approved Budget
Before making any change to the DHS/FEMA approved budget for
this award, you must request prior written approval from DHS/FEMA
where required by 2 C.F.R. § 200.308. For awards with an approved
budget greater than $150,000, you may not transfer funds among
direct cost categories, programs, functions, or activities without prior
written approval from DHS/FEMA where the cumulative amount of
such transfers exceeds or is expected to exceed ten percent(10%) of
the total budget DHS/FEMA last approved. You must report any
deviations from your DHS/FEMA approved budget in the first Federal
Financial Report(SF-425) you submit following any budget deviation,
regardless of whether the budget deviation requires prior written
approval.
XL. Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award
by the recipient or its sub-recipients is no longer needed for the
original project or program or for other activities currently or
previously supported by DHS/FEMA, you must request instructions
from DHS/FEMA to make proper disposition of the equipment
pursuant to 2 C.F.R. § 200.313.
XLI. Environmental Planning and Historic Preservation Screening
AFG funded activities (Modification to Facility or Equipment) that may
require an EHP review, involving the installation or requiring
renovations to facilities, including but not limited to air compressor/fill
station/cascade system (Fixed) for filling SCBA, air improvement
systems, alarm systems, antennas, gear dryer, generators (fixed),
permanently mounted signs, renovations to facilities, sprinklers,
vehicle exhaust systems (fixed) or washer/extractors are subject to
FEMA's Environmental Planning and Historic Preservation (EHP)
review process.
FEMA is required to consider the potential impacts to natural and
cultural resources of all projects funded by FEMA grant funds,
through its EHP Review process, as mandated by the National
Environmental Policy Act; National Historic Preservation Act of 1966,
as amended; National Flood Insurance Program regulations; and,
any other applicable laws and Executive Orders.
To access the FEMA's Environmental and Historic Preservation
(EHP) screening form and instructions go to our Department of
Homeland Security/Federal Emergency Management Agency-
website at: https://www.fema.gov/library/viewRecord.do?id=6906
In order to initiate EHP review of your project(s), you must complete
all relevant sections of this form and submit it to the Grant Programs
Directorate (GPD) along with all other pertinent project information.
Failure to provide requisite information could result in delays in the
release of grant funds.
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FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
la.AGREEMENT NO. 2.AMENDMENT 3.RECIPIENT NO. 4.TYPE OF 5.CONTROL NO.
EMW-2016-FO-06996 NO. 47-6006304 ACTION WX01287N2017T
1 AWARD
6.RECIPIENT NAME 7.ISSUING OFFICE AND ADDRESS 8.PAYMENT OFFICE AND ADDRESS
AND ADDRESS FEMA/Financial and Grants Management FEMA/Financial Services Branch
Omaha Fire Department Division 500 C Street,S.W.,Room 723
1516 Jackson Street 500 C Street,S.W.,Room 350 Washington DC,20472
Omaha Washington DC,20472
Nebraska,68102-3110 POC:ANDREA DAY
9.NAME OF RECIPIENT PHONE NO. 10.NAME OF PROJECT COORDINATOR PHONE NO.
PROJECT OFFICER 4024445038 Catherine Patterson 1-866-274-0960
Melanie Bates
11.EFFECTIVE DATE OF 12.METHOD 13.ASSISTANCE ARRANGEMENT 14.PERFORMANCE PERIOD
THIS ACTION OF PAYMENT Cost Sharing From:12-JUN-17 To:11-JUN-18
12-JUN-17 SF-270
Budget Period
From:29-JAN-17 To:30-SEP-17
15.DESCRIPTION OF ACTION
a.(Indicate funding data for awards or financial changes)
PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMULATIVE
NAME (ACCS CODE) TOTAL AWARDED TOTAL
ACRONYM XXXX-XXX-XXXXXX- AWARD THIS ACTION AWARD NON-
xxxxx-xxxx-xxxx-x +OR(-) FEDERAL
COMMITMENT
AFG 97.044 2017-F6-C111-P4310000- $321,524.00 $115,977.00 $437,501.00 $43,750.00
4101-D
TOTALS $321,524.00 $115,977.00 $437,501.00 $43,750.00
b.To describe changes other than funding data or financial changes,attach schedule and check here.
N/A
16 a.FOR NON-DISASTER PROGRAMS:RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS
DOCUMENT TO FEMA(See Block 7 for address)
Assistance to Firefighters Grant-Fire Prevention and Safety Program recipients are not required to sign and return copies of this
document.However,recipients should print and keep a copy of this document for their records.
16b.FOR DISASTER PROGRAMS:RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) DATE
N/A N/A
18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE
ANDREA DAY 26-JUL-17
Close Window
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•
•
•
Entire Application
•
Applicant's Acknowledgements
•I certify the DUNS number in this application is our only DUNS number and we have confirmed it is active in SAM.gov as the correct number.
•As required per 2 CFR L 25,I certify that prior to submission of this application I have checked the DUNS number listed in this application against the SAM.gov
website and it is valid and active at time of submission.
•I certify that the applicant organization has consulted the appropriate Notice of Funding Opportunity and that all requested activities are programmatically
allowable,technically feasible and can be completed within the award's one(1)year Period of Performance(POP).
•I certify that the applicant organization is aware that this application period is open from 10/11 to 11/18/2016 and will close at 5 PM EST;further that the applicant
organization is aware that once an application is submitted,even if the application period is still open,a submitted application cannot be changed or released back
to the applicant for modification.
•I certify that the applicant organization is aware that it is solely the applicant organization's responsibility to ensure that all activities funded by this award(s)
comply with Federal Environmental planning and Historic Preservation(EHP)regulations,laws,and Executive Orders as applicable.The EHP Screening Form
designed to initiate and facilitate the EHP Review is available at:httD://www.fema.gov/media-library-data/1431970163011-
80ce3cd907072a91295b1627c56d8fd2/opd eho screening form 51815.odf
•I certify that the applicant organization is aware that the applicant organization is ultimately responsible for the accuracy of all application information submitted.
Regardless of the applicant's intent,the submission of information that is false or misleading may result in actions by FEMA that include,but are not limited to:the
submitted application not being considered for award,an existing award being locked pending investigation,or referral to the Office of the Inspector General.
Signed by Melanie J Bates on 2016-10-28 15:01:16.0
Overview
•Did you attend one of the workshops conducted by an AFG regional fire program specialist?
No, I have not attended workshop
•Did you participate in a webinar that was conducted by AFG?
Yes
•Are you a member,or are you currently involved in the management,of the fire department or nonaffiliated EMS organization or a
State Fire Training Academy applying for this grant with this application?
Yes, I am a member/officer of this applicant
If you answered"No",please complete the information below.If you answered"Yes", please skip the Preparer Information section.
Fields marked with an•are required.
Preparer Information
Preparer's Name
Address 1
Address 2
City
State
Zip Need help for ZIP+4?
In the space below please list the person your organization has selected to be the primary point of contact for this grant.This should be a department officer or
member of the organization who will see this grant through completion, including closeout. Reminder: if this person changes at any time during the period of
performance please update this information. Please list only phone numbers where we can get in direct contact with the POC.
Primary Point of Contact
•Title Captain
Prefix(select one) N/A
•First Name Melanie
Middle Initial J
•Last Name Bates
•Primary Phone 402-740-2305 Ext. Type cell
•Secondary Phone 402-444-5038 Ext. Type work
Optional Phone 712-329-9845 Type home
Fax 402-444-6059
•Email melanie.bates@cityofomaha.org
Contact Information
Alternate Contact Information Number 1
•Title Fire Chief
Prefix(select one) Mr.
•First Name Dan
Middle Initial
Last Name Olsen
Primary Phone 402-444-5708 Ext. Type work
Secondary Phone 402-215-7852 Ext. Type cell
Optional Phone 402-444-5700 Type home
• Fax
•Email daniel.olsen@cityofomaha.org
Alternate Contact Information Number 2
•Title Grant Administrator
Prefix(select one) Ms.
•First Name Gail
Middle Initial
•Last Name • Braun
Primary Phone 402-444-5286 Ext. Type work
Secondary Phone 402-319-0084 Ext. Type cell
Optional Phone Type
Fax 402-444-6059
•Email gbraun@cityofomaha.org
Applicant Information
EMW-2016-FO-06996
Originally submitted on 11/18/2016 by Melanie Bates(Userid:styler)
Contact Information:
Address: 1819 Famam Suite 300
City:Omaha
State: Nebraska
Zip:68183
Day Phone:4024445038
Evening Phone:7123299845
Cell Phone:4027402305
Email:melanie.bates@cityofomaha.org
Application number is EMW-2016-FO.06996
•Organization Name • Omaha Fire Department
•Type of Applicant Fire Department/Fire District
•Fire Department/District,nonaffiliated EMS,and Regional applicants, City
select type of Jurisdiction Served:
If"Other", please enter the type of Jurisdiction
SAM.00v(System For Award Management)
•What is the legal name of your Entity as it appears in SAM.00v?
Note:This information must match your SAM.gov profile if your organization is City of Omaha
using the DUNS number of your Jurisdiction.
•What is the legal business address of your Entity as it appears in SAM.aov?
Note:This information must match your SAM,aov profile if your organization is using the DUNS number of your Jurisdiction.
•Mailing Address 1 1819 Farnam St
Mailing Address 2
•City Omaha
•State• Nebraska
•
•Zip 68183-0300
Need help for ZIP+4?
•Employer Identification Number(e.g. 12-3456789) 47-6006304
Note:This information must match your SAM.00v profile.
•Is your organization using the DUNS number of your Jurisdiction? Yes
I certify that my organization is authorized to use the DUNS number of my (
Jurisdiction provided in this application. (Required if you selected Yes above)
•What is your 9 digit DUNS number?
076981265
(call 1-866-705-5711 to get a DUNS number)
If you were issued a 4 digit number(DUNS plus 4)by your Jurisdiction in
addition to your 9 digit number please enter it here.
Note:This is only required if you are using your Jurisdiction's DUNS number
and have a separate bank account from your Jurisdiction.Leave the field blank
if you are using your Jurisdiction's bank account or have your own PUNS
number and bank account separate from your Jurisdiction.
• Is your DUNS Number registered in SAM.aov(System for Award r 1
Management previously CCR.gov)? Yes
* I certify that my organization/entity is registered and active at SAM.aov F.6 .
and registration will be renewed annually in compliance with Federal
regulations. I acknowledge that the information submitted in this application is
accurate,current and consistent with my organization's/entity's SAM.aov
record.
Headquarters or Main Station Physical Address
•Physical Address 1 1516 Jackson Street
Physical Address 2
*City Omaha
•State Nebraska
•Zip 68102-3110
Need help for ZIP+4?
Mailing Address
*Mailing Address 1 1819 Famam Street
Mailing Address 2
•City Omaha
•State Nebraska
Zip 68183-0300
• Need help for ZIP+4?
Bank Account Information
•The bank account being used is:(Please select one from right)
Maintained by my Jurisdiction
Note:The following banking information must match your SAM.aov profile.
•Type of bank account Checking
•Bank routing number-9 digit number on the bottom left hand corner of your 104000016
check
•Your account number 110381237
Additional Information
•For this fiscal year(Federal)is your organization receiving Federal funding
from any other grant program that may duplicate the purpose and/or scope of No
this grant request?
•If awarded,will your organization expend more than$750,000 in Federal
funds during your organization's fiscal year?If"Yes",your organization will be
required to undergo an A-133 audit. Reasonable costs incurred for an A-133 Yes
audit are an eligible expenditure and should be included in the applicant's
proposed budget. Please enter audit costs only once under any"Additional
Funding"in the"Request Details"section of the application.
•Is the applicant delinauent on any Federal debt? No
If you answered yes to any of the additional questions above, please provide an explanation in the space provided below:
We will be applying for more than 750,000 of the course of the year.
Fire Department/Fire District Department Characteristics(Part I)
•Is this application being submitted on behalf of a Federal Fire Department or .,
organization contracted by the Federal govemment which is solely responsible No
for the suppression of fires on Federal property?
•What kind of organization do you represent? All Paid/Career
If you answered"Combination",above, how many career members in your
organization?(whole numbers only).
If you answered"Volunteer"or"Combination"or"Paid on-call",how many of
your volunteer Firefighters are paid members from another career department?
(whole numbers only)
Urban
•What ty
pe of community does your organization serve?
*Is your Organization considered a Metro Department?(Over 350 paid career Yes
Firefighters)
•What is the square mileage of your first-due response area?(whole number 193
only)
•What percentage of your response area is protected by hydrants?(whole 86%
number only)
•In what county/parish is your organization physically located?If you have Douglas
more than one station,in what county/parish is your main station located?
•Does your organization protect critical infrastructure? Yes
If"Yes", please describe the critical infrastructure protected below:
There is a fiber optic intemet pathway that crosses through the City and metropolitan Omaha. Located in Omaha is the Union Pacific railroad hub and intelligence
center that has a significant impact on cross country transportation.Omaha is also the location of the country's largest intemet banking corporation and one of the
largest food processing regions in the United States that has a worldwide implications if interrupted.
•What percentage of your primary response area is for agriculture,wildland, 14
open space,or undeveloped properties?L
•What percentage of your primary response area is for commercial and 18%
industrial purposes?
•What percentage of your primary response area is used for residential 68
Vo
purposes?
•What is the permanent resident population of your primary/First-Due 506022
Resoonse Area or iurisdiction served?(whole numbers only)
•
•
•Do you have a seasonal increase in population? I Yes
If"Yes"what is your seasonal increase in population? 100000
•How many active firefighters does your department have who perform 599
firefighting duties?(whole numbers only)
•How many members in your department/organization are trained to the level 641
of EMR or EMT,Advanced EMT or Paramedic?(whole numbers only)
Does your department have a Community Paramedic program? No
How many personnel are trained to the Community Paramedic level?(whole 0
numbers only)
•How many stations are operated by your organization?(whole numbers only) 24 •
•Is your department compliant to your local Emergency Management standard Yes
for the National Incident Management System(NIMS)?
•Do you currently report to the National Fire Incident Reporting System
(NFIRS)?
Note:You will be required to report to NFIRS for the entire period of the grant. Yes
AFG does not require NFIRS reporting for Nonaffiliated EMS Organizations •
and State Fire Training Academy.
If you answered"Yes"above,please enter your FDIN/FDID 01005
•How many of your active firefighters are trained to the level of Firefighter I(or 100
equivalent)?(whole numbers only) .
•How many of your active firefighters are trained to the level of Firefighter II
(or equivalent)?(whole numbers only,include all personnel who have attained 100
Firefighter I)
Are you requesting training funds in this application to bring 100%of your No
firefighters into compliance with NFPA 1001?
If you indicated that less than 100%of your firefighters are trained to the Firefighter II level and you are not asking for training funds to bring everyone to the
Firefighter II level in this application,please describe in the box below your training program and your plans to bring your membership up to Firefighter II.
100%of our active FF are trained to FF 2.
•What services does your organization provide?
Advanced Life Support Rescue Operational Level
Haz-Mat Operational Level Rescue Technical Level
Basic Life Support Haz-Mat Technical Level. Structural Fire Suppression
Wildland Fire Suppression
•Please describe your organization and/or community that you serve.
The Omaha Fire Department(OFD)is an urban career Fire Department with 641 sworn members and 5 civilian support staff.We provide fire service, paramedic
ALS transport service, heavy rescue,search and rescue,confined space, high angle rope rescue,water and ice river rescue,hazardous material,industrial
extrication,arson investigation,community risk reduction,code enforcement,fire prevention and training.We recognize that we cannot provide full service to our
community without partnerships.We work and participate extensively with tri-county mutual aid fire group,the Omaha Metropolitan Medical Response System
(OMMRS),Community Emergency Response Team(CERT)and Medical Reserve Corp(MRC), local and state health departments,the Emergency Management
Agency,law enforcement,hospitals,and schools.We have partnerships with local business and are currently working to form Nebraska Preparedness
Partnerships with business and government.
Our community is bordered on the east by the Missouri River which presents the need for water rescue capabilities.We are transected by the Union Pacific
Railroad,the Burlington Northern Railroad and Interstates 80 and 29, posing major transportation concerns and other risks.We have a large increase in ethanol
production in the area that has put more transport vehicles on our roadways.We have two nuclear power facility to the north and south border and Offutt Air Force
Base Strategic Command to the southern border.All of these assets increase the needs for our responders to have safe,reliable equipment, have proper training
and be fit both physically and mentally to respond to a wide variety of hazards.
Omaha has its social challenges.We have immigrant influx of about 60percent which is double the national average presenting competition of community
resources from the schools and social based programs to meet the needs of incoming populations of largely people who do not speak English.Omaha also
continues to see extremely high drug trafficking issues as it relates to Interstate 80.Omaha's homicide rate in 2015 was at a high of 50, largely due to gang
activity.Swift response to correct the problem has resulted of a significant reduction in homicide currently which were cut nearly in half at 28.These are just a
few examples however of community challenges that require allocation of local dollars to address.They draw away from resources to address fire challenges
which do not go away on their own.
OThe City of Omaha hosts the Tri-county Urban Area Security Initiative Working Group and although our UASI status has been removed we continue to plan as a
cohesive team.The OFD strives to maintain our ability to serve the public to the highest possible standards to meet the demands put forth post 911 even as
threats increase and funding decreases.We are very conscientious in our planning and training to address the core capabilities as a cohesive group ensuring
OFD and the surrounding partners are meeting the National Preparedness Goals for our community.We work with our partners to strive towards resiliency.
Fire Department Characteristics(Part II)
2015 2014 2013
•What is the total number of fire-related civilian fatalities in your jurisdiction over the last three 6 5 5
calendar years?
•What is the total number of fire-related civilian injuries in your jurisdiction over the last three 23 40 20
calendar years?
•What is the total number of line of duty member fatalities in your jurisdiction over the last three 0 2 0
calendar years? •
•What is the total number of line of duty member injuries in your jurisdiction over the last three 100 92 107
calendar years?
*Over the last three years,what was your organization's operating budget? 91000000
•
•How much of your TOTAL budget is dedicated to personnel costs(salary,overtime and fringe 94
benefits)?
Does your department have any rainy day reserves,emergency funds,or capital outlay? No
If yes,what is the total amount currently set aside? 0
•What percentage of your annual operating budget is derived from: 2015 2014 2013
Enter numbers only, percentages must sum up to 100%
Taxes? 100% 100% 100%
Bond Issues? 0% 0% 0%
EMS Billing? 0% 0% 0%
Grants? 0% 0% 0%
Donations? 0% 0% 0%
Fund drives? 0% 0% 0%
Fee for Service? 0% 0% 0%
*Applicants should describe their financial need and how consistent it is with the intent of the AFG Program.This statement should include details describing the
applicant's financial distress,including summarizing budget constraints,unsuccessful attempts to obtain vehicle and outside funding,and proving the trouble is
out of their control.
Omaha has experienced serious economic issues in the local budget over the last 10 years and has had its bond rating reduced in 2014.Omaha have a sewer
project that is over 2 billion dollar to mitigate largely because it has continued to go unaddressed for so many years. Unfortunately for the fire service the rest of
the bond rating blame has been placed on the unfunded liability of the police and fire pension system.The unfunded liability has a significant impact to the local
economy, public perception of first responders and the fire budget.We have been working diligently to improve our image through community risk reduction
efforts.
Because the budget constraints are related to the fire pension, it is difficult to convince taxpayers to support additional revenues for necessary fire budget items.
Omaha overall has tightened its belt by reduced staffing.City civilians have faced reduction in retirement from defined benefit to defined contribution and a
decrease in insurance benefits with an increase in co pays.The Fire Union negotiated its own Health Care Trust in order to maintain its membersL benefits.
The State of Nebraska taxes are flat so we expect no assistance from the State.Local property taxes for 2016 were decreased.We have lost Con Agra food
headquarters which is not only iconic in the Omaha downtown but it has historically been a large contributor to beautification and revitalization.It is also a large
contributor to the tax base.Strict spending limits have been put on all departments.
OFD has reduced our force by 1 engine, 1 medic units and 1 heavy rescue truck even though we continue to grow in coverage area.OFD is down 35 members
from 2009.We hired the first class this year in 4 years taking a back seat to 4 police recruit classes hired over that same time frame. Increased crime concerns
continue to compete with our ability to fund projects.
The cuts that occurred during the financial crisis were never replaced,therefore the necessary purchases needed to provide and maintain safe,effective,efficient
and reliable equipment are always made when items are far beyond repair.We often find ourselves scrounging to to pull together the pieces and parts to make
something work.We had to borrow a stretcher from another department in 2013 because ours was not in proper working order and we had a 69 percent reduction
in equipment purchases In 2014 to give you an idea of where we have been.
We are not able to fund raise.There is a nonprofit foundation working to raise funds to purchase a single non NFPA compliant TIC camera to help improve our
situation.We are very grateful however it does not come close to meeting the true needs for our department.This is our second year requesting both thermal
imaging equipment and physical fitness needs from AFG.Though we made small progress in each area we are not and will not be able to make the purchases so
desperately needed by our department for the safety of our firefighters and citizens.We are respectfully requesting and in desperate need of your assistance.
2016 Budget
$97,160,000
$91.1 M Wages and Benefits
$2.3 M Vehicle Maintenance
$517 k Utilities
$295 k Equipment
$2.948 M Supplies&Purchase Services(contracts) •
•How many vehicles does your organization have in each type or class of vehicle listed below?You must include vehicles that are leased or on long-term
loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your
possession.(Enter numbers only and enter 0 if you do not have any of the vehicles below.)
Number of Number of Number
Type or Class of Vehicle Front Line Reserve of Seated
Apparatus Apparatus Riding
Positions
Engines or Pumpers(pumping capacity of 750 gpm or greater and water capacity of 300 gallons
or more): 24 6 122
Pumper,Pumper/Tanker,Rescue/Pumper,Foam Pumper,CAFS Pumper,Type I or Type II Engine Urban Interface •
Ambulances for transport and/or emergency response: 15 7 44
Tankers or Tenders(pumping capacity of less than 750 gallons per minute(gpm)and water 1 2 10
capacity of 1,000 gallons or more):
Aerial Apparatus: 9 6 62
Aerial Ladder Truck,Telescoping,Articulating,Ladder Towers,Platform,Tiller Ladder Truck,Quint
Brush/Quick attack(pumping capacity of less than 750 gpm and water carrying capacity of at
least 300 gallons): 6 0 12
Brush Truck,Patrol Unit(Pickup w/Skid Unit),Quick Attack Unit,Mini-Pumper,Type III Engine,Type IV Engine,Type
V Engine,Type VI Engine,Type VII Engine
•
Rescue Vehicles: • 11 5 37
Rescue Squad,Rescue(Light,Medium,Heavy),Technical Rescue Vehide,Hazardous Materials Unit
Additional Vehicles:
EMS Chase Vehide,Air/Light Unit,Rehab Units,Bomb Unit,Technical Support(Command,Operational 21 1 26
Support/Supply),Hose Tender,Salvage Truck,ARFF(Aircraft Rescue Firefighting),Command/Mobile
Communications Vehide
Fire Department Call Volume
2015 2014 2013
*Summary of responses per year by category(Enter whole number only.Ir you have
no calls for any of the categories,Enter 0)
Fire-NFIRS Series 100 • 1751 1746 1644
Overpressure Rupture, Explosion, Overheat(No Fire)-NFIRS Series 200 12 21 27
Rescue&Emergency Medical Service Incident-NFIRS Series 300 40249 34349 31758
Hazardous Condition(No Fire)-NFIRS Series 400 785 • 785 912
Service Call-NFIRS Series 500 615 3335 2724
Good Intent Call-NFIRS Series 600 1453 3598 3244
False Alarm&False Call-NFIRS Series 700 3806 4133 3746
Severe Weather&Natural Disaster-NFIRS Series 800 7 11 4
Special Incident Type-NFIRS Series 900 25 10 31
FIRES
•How many responses per year by category?(Enter whole number only.If you have no calls for any of the categories,Enter 0)
Of the NFIRS Series 100 calls, how many are"Structure Fire"(NFIRS 709 708 641
Codes 111-1201
Of the NFIRS Series 100 calls,how many are"Vehicle Fire"(NFIRS Codes 320 267 295
130-138)
Of the NFIRS Series 100 calls,how many are"Vegetation Fire"(NFIRS 106 142 118
Codes 140-143)
'What is the total acreage of all vegetation fires? 41 9 6
RESCUE AND EMERGENCY MEDICAL SERVICE INCIDENTS
• *How many responses per year by category?(Enter whole number only.If you have no calls for any of the categories,Enter 0)
Of the NFIRS Series 300 calls, how many are"Motor Vehicle Accidents" 3254 2865 2489
(NFIRS Codes 322-324)
Of the NFIRS Series 300 calls, how many are"Extrications from Vehicles" 134 116 115
(NFIRS Code 352)
Of the NFIRS Series 300 calls, how many are"Rescues"(NFIRS Codes 101 142 98
300, 351,353-381)
How many EMS-BLS Response Calls 0 0 0
How many EMS-ALS Response Calls 40249 34349 31758
How many EMS-BLS Scheduled Transports 0 0 0
How many EMS-ALS Scheduled Transports 0 0 0
How many Community Paramedic Response Calls 0 0 0
MUTUAL AND AUTOMATIC AID
•How many responses per year by category?(Enter whole number only.Ir you have no calls for any of the categories,Enter 0)
How many times did your organization receive Mutual Aid? 13 48 11
How many times did your organization receive Automatic Aid? 19 79 3
How many times did your organization provide Mutual Aid? 72 248 258
How many times did your organization provide Automatic Aid? 69 148 23
Of the Mutual and Automatic Aid responses, how many were structure fires? 7 4 5
Request Information
1.Select a program for which you are applying. If you are interested in applying under both Vehicle Acquisition and Operations and Safety,and/or regional
application you will need to submit separate applications..
Program Name
Operations and Safety
2.Will this grant benefit more than one organization?
No
3.Enter grant-writing fee associated with the preparation of this request. Enter 0 if there is no fee.
$0
*4.Are you requesting a Micro Grant?
A Micro Grant is limited to$25,000 Federal share.Modification to Facilities activity is ineligible No
for Micro Grants.
Request Details
The activities for program Operations and Safety are listed in the table below.
Activity Number of Entries Total Cost Additional Funding
Equipment 1 $192,000 $0
Modify Facilities 0 $0 $0
Personal Protective Equipment 0 $0 $0
Training 0 $0 $0
Wellness and Fitness Programs 1 $140,000 $21,676
Grant-writing fee associated with the preparation of this request. $0
Equipment
Equipment Details
1.What equipment will your organization purchase with this grant? Thermal Imaging Camera(Must be NFPA 1801 Compliant)
*Please provide a detailed description of the item selected above. If awarded we would like to purchase NFPA 1801 compliant
thermal imaging camera that are shock and water resistant,
have high definition image quality and a flashlight and
compass built in for FF safety.We would like to have a laser
range finder and the ability to capture picture/video through
an internal HD to use for after action and training.TIC's
would be placed on all remaining truck companies, hazmat
and outlying engines. Price includes truck"mount,station
chargers and install.
2. Number of units: (whole number only) 16
3.Cost per unit: (whole dollar amounts only;this amount should reflect any volume discounts,rebates,etc.) $12000
4.Generally the equipment purchased under this grant program will:
Replace obsolete or damaged equipment that can no longer meet the applicable standards
If you selected"Replace obsolete or damaged equipment"(from Q4)above,please specify the 11
age of equipment in years.
5.Will the equipment being requested bring the organization into voluntary compliance with a Yes
national standard,e.g.compliance with NFPA,OSHA,etc?
In your Narrative Statement, please explain how this equipment will bring the organization into
voluntary compliance.
6.Is your department trained in the proper use of the equipment being
requested? Yes
7.Are you requesting funding to be trained for these item(s)?(Funding for requested training should "
be requested in the Equipment Additional Funding section).(Under the Action column select Update NO
Additional Funding)
8.If you are not requesting training funds through this application,will you obtain training for this Yes -
equipment through other sources?
Firefighting Equipment-Narrative
*Section#1 Project Description:In the space provided below,include clear and concise details regarding your organization's project's description and budget.
This includes providing local statistics to justify the needs of your department and a detailed plan for how your department will implement the proposed project.
Further,please describe what you are requesting funding for,including budget descriptions of the major budget items,i.e.,personnel,equipment,contracts,etc.
*4000 characters
After a thorough informal needs assessment the Omaha Fire Department(OFD)is respectfully requesting AFGLs assistance to purchase 16 NFPA 1801
compliant thermal imaging cameras to be a tool to aid in fire attack,overhaul, RIT,and locating civilians in smoke filled or temperature challenging environments.
It will be used to replace cameras older than 11 years,failing or failed cameras,that are non NFPA compliant and inconsistent across our department.Funding
from this grant will take us to 100%of where we believe we want to be to be reasonably covered by thermal cameras across the department though it will not
place one on every apparatus.They will be placed on 6 of the 9 trucks because we currently have 3 newer models.They will also be placed on both the frontline
and backup hazardous material vehicle(2)because they both are in service frequently and on 8 engines in areas that are more geographically isolated to assist
with RIT per SOP.Many of these engines do not currently have TIC4s because as the number of functioning cameras has decreased.As the cameras go bad and
beyond repair they have been shunted to mainly truck companies and OFD has been unable to replace them on the engines as originally intended.
The total cost of each thermal imaging cameras is roughly 13,500 X 16 cameras for a total of 216,000.The breakdown of the purchase is:
$12,000 1801 NFPA compliant Thermal Imaging Camera which includes options such as compass,laser pointer range finder,picture/video capture with transmit
options
$750 Vehicle kit including mounting-for regular daily use,vehicle mounted charger 2 rechargeable batteries
$750 Station charger-for use when regular apparatus is out of service for repair or maintenance-includes carrying case, 2 rechargeable batteries,multiuse
charger,retractable lanyard to allow for seamless maintenance at all hours with minimum out of service times
We will use our regional training center to provide training for the thermal imaging cameras to our suppression crews. Our training staff will be trained by the
vendor providing the cameras.That training will be part of the request for proposal and purchase process if this award is granted.Most vendors have indicated that
they provide this train the trainer service.
*Section#2 Cost/Benefit: In the space provided below please explain,as clearly as possible,what will be the benefits your department or your community will
realize if the project described is funded(i.e.anticipated savings and/or efficiencies)?Is there a high benefit for the cost incurred?Are the costs reasonable?
Provide justification for the budget items relating to the cost of the requested items.*4000 characters
We will follow all purchasing guidelines as outlined in this grant and our department and will place items into service as indicated within the 1 year POP.
Thermal imaging camera per unit-13500 x 16 units including installation of chargers and training for training staff for a total of 216,000.The camera is roughly
12,000 and the different charging systems are roughly 750 for an in station and 750 for a vehicle mounted based on our assessment and several estimates.
Having both chargers is necessary for Omaha Fire Department so the TIC can remain in service as we have regular maintenance and repair work on apparatus
round the clock.We do not want firefighters without critical equipment.
First and foremost the benefit is improving safety for our firefighters and our citizens.We average well over 700 structure fires per year and likely every one of
those fire we use or would use a thermal imaging camera in some capacity.They would be used to check safe distances to a building in some cases,during
extinguishment and overhaul in nearly all cases and less common but most critical in life safety instances for increased chance of more rapid victim rescue and
recovery. In 2013 and 2014 we experienced several fires in apartment complexes that would not meet fire code had they been built today.The voids and spaces
created for mechanical and electrical that allow fire to travel and grow undetected caused injury to several firefighters and ended the career of a firefighter with
young children. It also changed his life forever.This grant will allow OFD to reduce the chance of that reoccurring.It fills a void in a problem that we have already
attempted to remediate through training that occurred immediately following these incidents and by code enforcement through the updating of our fire codes to the
2012 International Fire and Life Safety Code in 2014.We are seeking to reduce the likelihood of firefighter injury at fire scenes.These cameras will complete our
assessment of what needs to be done.We will however continue to evaluate to ensure we have properly addressed the problem and adjust strategies to improve
accordingly.
The cost of this project is 216,000.Over ten years we would use these cameras a conservative minimum of 7600 times, making their use about 28 dollars per fire.
This seems a very reasonable expense to increase the likelihood of finding the fire,victims or downed firefighters and minimize property damage for the owners.
For each of our citizens this is less than.43 cents in one year.04/year spread over 10 years-which is a reasonable life for a camera under high use.The cost is
very reasonable.The cost of the medical issues for one injured fire fighter with time off work and in hospital medical bills alone exceed the amount of this grant
request in a matter of a week.This would also be similar for civilian injury and children lost in inclement weather(as we experience here nearly every year).Their
suffering may be prevented or their exposure minimized and life improved with the use of a TIC.
*Section#3 Statement of Effect: How would this award impact the daily operations of your department?How would this award impact your department's ability
to protect lives and property in your community?*4000 characters
The benefit for the Omaha Fire Department will be tremendous. Having consistent reliable equipment that is in good condition will improve our ability to serve the
community and reduce property damage,save lives and rescue our own.We had 760 structure fire last year that used the TIC.That number will continue to grow
as Omaha expands its fire district.Most of our TICs in service are older than 11 years, unable to be repaired after 2018,not NFPA compliant and are of various
models and brands. Being able to pick up a camera at one station and having the same camera at the next station will bring a higher level of safety,efficiency,
and confidence that we do not currently enjoy.Our firefighters move stations frequently and being able to have consistent equipment will drastically improve not
only safety and efficiency but job pride.
It will improve OFD's ability to train our firefighters more efficiently. It will allow our training staff to concentrate on the evolutions at hand rather than worrying
about ensuring that the camera stays working or being familiar with the nuances of the different varieties of cameras. It will help us streamline our SOP's so they
look more like an operating procedure and not a large collection of old manuals.
New cameras over the last 5 years cost about 30,000 to repair. Many did not get repaired and have remained out of service.These cameras will no longer be able
to be repaired as they are at a manufacturer end of life in 2018.This is pertinent information to understand but not a cost savings as we do not have the funds nor
could we fix our current cameras if we wanted to do so.
Without this grant we will continue to serve the citizens of our community to the best of our ability.We cannot say that someone will surely die or destruction is
definitely eminent.We can say that we are running with failing equipment and that much of it will not make it another year. If and when it fails, it is not repairable.
As we sit now funds are not available in next years budget to replace the cameras that have been taken out of service currently nor do we have funding to
address any future failures so your assistance is critical. For our department,our community and citizens this project is a critical endeavor.We appreciate your
consideration and your time in the evaluation process.
Fire Department/Fire District Wellness and Fitness
Program Area
The activities below are Priority 1 Does your Are you Will this Will this
rganizatio requesting activity be activity be
currently funding for mandatory? offered to
this activity
offer this in this II all
activity? pplication. members. I
*Initial Physical Exam #Yes I #No I #Yes I #Yes
Job Related Immunization Program #Yes #No II #Yes II #Yes
*Periodic Physical Exam/Health Screening 1 #Yes #No #No J #Yes
*Behavioral Health NFPA 1500 or equivalent
#Yes 1 #No I #No #Yes
Behavioral health programs are described in NFPA 1500 chapter 11.If you have any questions call the AFG help desk at 866-274-0960. -
Fire Department/Fire District Wellness and Fitness Program
Wellness and Fitness Details
*1.Which program will your organization offer during the requested grant's period of Formal fitness and injury prevention program
performance(POP)?
*2. Does your organization currently offer this activity? No
*3.Are you requesting funding for a priority 2 activity with this application? Yes
*4.Will this program be mandatory? No
*5.Will this program be offered to all? Yes
•
Budget Item-Formal fitness and injury prevention program
*Item(select one) Exercise Equipment
*Please provide a detailed description of the item All in one functional exercise machine for strength training.Equipment to be placed at each fire station.
selected above. We have 24 active emergency fire stations and 1 building that house community risk reduction and code
enforcement which are also swom firefighters.
*Select Object Class Equipment
If you selected other above;please specify _
*Number of units: (whole number only) 25
*Cost per unit: (whole dollar amounts only;this amount should $2700
•
reflect any volume discounts,rebates,etc.)
Budget Item-Formal fitness and injury prevention program
*Item(select one) Exercise Equipment
*Please provide a detailed description of the item Gait simulator/cardio equipment to increase functional capacity for firefighter workouts. Equipment to be
selected above. placed at each fire station.We have 24 active emergency fire stations and 1 building that house
community risk reduction and code enforcement which are also sworn firefighters.
*Select Object Class Equipment
If you selected other above,please specify
*Number of units: (whole number only) 25
*Cost per unit: (whole dollar amounts only;this amount should $2900
reflect any volume discounts,rebates,etc.)
Firefighting Wellness and Fitness Programs-Additional Funding(optional)
Budget Object Class Definitions
Additional Funding
a.Personnel .Delp $0
b.Fringe Benefits yelp $0
c.Travel Help $0
d. Equipment Help $0
e.Supplies Eat $0
f. Contractual yelp $11876
•
g.Construction • yelp $0
h.Other yelp $0
i.Indirect Charges yelp $9800
i.State Taxes 5le $0
•
Explanation
Shipping and installation.Gait simulator/arc trainer or similar device
Shipping for all is$2,252 single charge
Install is 64 x 25 stations=$1,600.All in one functional trainer
Shipping-$4,174 single charge
Install-154 X 25=$3,850
•
We are asking for indirect charges of less than 2% of the grant Our indirect cost rate is with HUD and our rate is 22.84 percent in 2014.Our 2015 is not
signed off on as of today.
Firefighting Wellness and Fitness Programs-Narrative
*Section#1 Project Description:In the space provided below, include clear and concise details regarding your organization's project's description and budget.
This includes providing local statistics to justify the needs of your department and a detailed plan for how your department will implement the proposed project.
Further, please describe what you are requesting funding for,including budget descriptions of the major budget items, i.e., personnel,equipment,contracts,etc.
*4000 characters
After an extensive needs assessment the Omaha Fire Department has determined that it desperately needs to replace its physical fitness equipment for its
members.The current equipment is a mix of city purchased equipment from 2002(making it 15 years old),personal equipment brought from home and extra
equipment purchased from second hand sales. It is old,dilapidated and a hazard at best.Treadmills are broken down in the center,do not work properly and are at
risk for causing more hams than good.There is no all in one functional trainer and stations have various weights that put ff at risk for injury.For that reason we are
respectfully requesting your assistance to purchase equipment that is effective for both strengthening cardio and core that keeps the body properly in line We are
looking to purchase 2 pieces of equipment for each station that helps reduce chance of injury to our firefighters and improves balance, muscle and strength-one
piece is a functional trainer,one piece is an arc style gait simulator trainer.The functional trainer will help simulate advancing a charged hose line, breaking
through a roof,carrying equipment,carry high-rise packs,carrying and climbing a ladder,direct a charged hose line,hoisting equipment,using forcible entry tools
and moving victims. Equipment that will simulate these also keeps the body inline training and strengthening the muscles for optimum use.The arc trainers or
similar device provide increased cardio as well as activating the muscle groups and do so with no impact to joints reducing injury.There are virtually no breakable
parts minimizing maintenance on these devices giving them long life in a high use environment.
Seventy eight percent of our injuries are related to sprains and strains.That accounted for 78 injuries last year. Both of these pieces of equipment give our
firefighters the opportunity to reduce these injuries by increasing their stamina and strengthening their overall body including a piece of equipment that provides
184%higher utilization of their core while keeping them in perfect alignment.We know they use the equipment.Firefighters are going to local schools to use the
track and most do workout outside of the department setting and are purchasing things to bring in. It is not that we have a job that is not interested in equipment
that we must force to be fit. Our department has had such high needs that the station equipment has not been a priority and in previous years we have not met the
Priority 1 activities in order to apply in Priority 2 activities.We now meet that expectation in immunization,behavioral health,initial and periodic physicals so it is
important to get our firefighters the equipment they need to maintain their physical health.
Gait simulator/arc trainer or similar device
Equipment-$5340 x 25=$133,500
Shipping for all is$2,252 single charge
Install is 64 x 25 stations=$1,600
Total cost is=$137,352
All in one functional trainer
Equipment-5363 x 25=$134,075
Shipping-$4,174 single charge
Install-154 X 25=$3,850
Total cost=$142,099
Both pieces of equipment will receive training from the vendor.Additional train the trainer will be given to peer trainers in each battalion as part of the bid process it
will be required.Apps are also available for the items on smart phones for those that we are interested in tracking their individual progress.You Tube video clips
for each and every activity are accessible on the intemet to help ensure firefighters can use the equipment properly.
*Section#2 Cost/Benefit: In the space provided below please explain,as clearly as possible,what will be the benefits your department or your community will
realize if the project described is funded(i.e.anticipated savings and/or efficiencies)?Is there a high benefit for the cost incurred?Are the costs reasonable?
Provide justification for the budget items relating to the cost of the requested items.*4000 characters
The benefit to the Omaha Fire Department is safety.The safety goes directly to its members by improving their overall health and fitness.Health and fitness of
firefighters communicates to better response to the citizens improving response times,minimizing injuries during high stress work and reducing liability of the
taxpayers.Firefighters in good physical shape can go on to retire and suffer less debilitating injuries and live longer healthy lives.
The cost of the project is approximately 290,000 to outfit all 24 emergency stations and the 1 community risk reduction station housing public education and code
prevention sworn staff.That is about.57 cents per citizen in Omaha in one year or less than.06 cents per year over 10 years per citizen in Omaha.This is a very
reasonable expense.
One back related injury in Omaha averages over this amount when you combine time lost at work,call back,and medical expense.We are losing an average of
over one fire fighter per year over the last 5 years to back related injuries and muscle strains that may have been prevented by core strengthening fitness.The pay
out on the fire department pension for one or these injuries exceeds the amount of this purchase in two years for one of these injuries alone.Strains accounted for
an additional 67 injuries in 2014 and 2015 and over 423,393 dollars in loss to the fire department.The benefit of having equipment to help reduce this number
would be incredible.We have been working diligently in conjunction with the police department to ensure the priority one items in place,assistance with the
equipment would complete the needs we need to fill for our hardworking and dedicated firefighters.
There would be a great benefit related to repair costs as well.This is difficult to determine because there are many items that are not able to be repaired.In
addition some items that FF are using their own equipment. It is not quality equipment and is probably a contributor to injuries.There will be a benefit realized from
removing those machines and replacing them with reliable equipment though the numbers are not readily available.
•
*Section#3 Statement of Effect: How would this award impact the daily operations of your department?How would this award impact your departments ability
to protect lives and property in your community?*4000 characters
The affect of this award would be incredible for the Omaha Fire Department. Better fitness and a more stable core will yield improvements in strength,endurance
and overall ability to perform better at the fire scene for the individual firefighters.This has a direct benefit to firefighters as well as their families by improving
quality of life and long term health and fitness.AFG assistance with Priority two items(a high priority request)would help our department improve emergency
response and better serve the community.
It will also increase morale for firefighter across the department.When firefighters have more of the equipment that they need they feel more valued as an
employee. It is not at all that they have not been valued to this point;it has been so many other items of basic firefighter needs needed to be met that if it was not
truly broke we were not able to fix it.We are at that point with health and safety exercise equipment that is 15 years old and we are desperate to address it with
this grant.We have worked very hard to improve all our items in Priority 1 fitness to be eligible to apply for this grant. It is the second time we have applied.Many
staff members,peer fitness trainers,health and fitness committee members have worked to get us new equipment and have been unsuccessful.This has been
cut from budget and unfunded by grants in the past so the realization of hard work coming to fruition will be very positive and has a positive impact job wide.
This award will also reduce sick and injury leave.The ability to keep apparatus running at optimal staffing on a daily basis is huge and it will be possible when our
firefighters are able to workout at work with proper and safe equipment much like they do on their day off.This will decrease injury rates and OFD will be better
prepared to provide service to the community.The 67 injuries over 104 weeks accounts for someone off for a strain across the entire 2 year time frame because
most of the injuries exceed one set of days.To be able to reduce that number by even half would be significant.
Injury of firefighters on the fire scene detracts from the original mission and decreases our ability to help the community. Being able to reduce the number of
injuries will improve our efficiency on the fire ground-decreases strain on other firefighters that have to carry additional burden when other firefighters are not fit for
duty from either less than optimal physical fitness to those injured.This grant helps the job as a whole.
This award would eventually benefit the community by reducing the burden on taxpayers.It does so by reducing the number of debilitating injuries that plague our
pension system and further drive a wedge between the fire service and the community in the city financial picture. It makes firefighters better, happier,even more
mentally prepared to respond when their physical body is in proper working order.That physical improvement shows through in better physical response
capabilities and better mental health capabilities to respond to emergency and public relations for serving our community.Thank you for your consideration.
Budget
j3udcret Obiect Class
a. Personnel $0
b.Fringe Benefits $0
c.Travel $0
d.Equipment $332,000
e.Supplies $0
•
f.Contractual $11,876
•
g.Construction $0
h.Other $0
i.Indirect Charges $9,800
j.State Taxes $0
Federal and Applicant Share
Federal Share $321,524
Applicant Share $32,152
Applicant Share of Award(%) . 10
'Non-Federal Resources(The combined Non-Federal Resources must equal the Applicant Share of$32,152)
a.Applicant $32,152
b.State -
$0
c. Local
$0
d.Other Sources
$0
If you entered a value in Other Sources other than zero(0), include your explanation below.You can use this space to provide information on the project,cost
share match,or if you have an indirect cost agreement with a federal agency.
Indirect cost agreement with HUD.Our rate is 22.84 percent.
Total Budget $353,676
Narrative Statement
For 2011 and on,the Narrative section of the AFG application has been modified.You will enter individual narratives for the Project Description,Cost-
Benefit,Statement of Effect,and Additional Information in the Request Details section for each Activity for which you are requesting funds.Please return
to the Request Details section for further instructions.You will address the Financial Need in Applicant Characteristics II section of the application.We
recommend that you type each response in a Word Document outside of the grant application and then copy and paste it into the spaces provided within
the application.
Assurances and Certifications
FEMA Form SF 424B •
You must read and sign these assurances.These documents contain the Federal requirements attached to all Federal grants including the right of the
Federal government to review the grant activity.You should read over the documents to become aware of the requirements.The Assurances and
Certifications must be read,signed,and submitted as a part of the application.
Note:Fields marked with an*are required.
O.M.B Control Number 4040-0007
Assurances Non-Construction Programs
Note:Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further,
certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional,managerial and financial capability(including funds sufficient to
pay the non-Federal share of project costs)to ensure proper planning,management and completion of the project described in this application.
2. Will give the awarding agency,the Comptroller General of the United States,and if appropriate,the State,through any authorized
representative,access to and the right to examine all records, books, papers,or documents related to the award;and will establish a proper
accounting system in accordance with generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal
or organizational conflict of interest,or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970(42 U.S.C.Section 4728-4763)relating to prescribed standards for merit
systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit
System of Personnel Administration(5 C.F.R.900,Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination.These include but are not limited to: (a)Title VI of the Civil Rights Act of
1964(P.L.88-352)which prohibits discrimination on the basis of race,color or national origin;(b)Title IX of the Education Amendments of
1972,as amended(20 U.S.C.Sections 1681-1683,and 1685-1686),which prohibits discrimination on the basis of sex;(c)Section 504 of the
Rehabilitation Act of 1973,as amended(29 U.S.C.Section 794),which prohibits discrimination on the basis of handicaps;(d)the Age
Discrimination Act of 1975,as amended(42 U.S.C.Sections 6101-6107),which prohibits discrimination on the basis of age;(e)the Drug
Abuse Office and Treatment Act of 1972(P.L.92-255),as amended,relating to nondiscrimination on the basis of drug abuse;(f)the
Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970(P.L.91-616),as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (g)§§523 and 527 of the Public Health Service Act of 1912(42 U.S.C.§§290
dd-3 and 290 ee-3),as amended, relating to confidentiality of alcohol and drug abuse patient records; (h)Title VIII of the Civil Rights Acts of
1968(42 U.S.C.Section 3601 et seq.),as amended, relating to nondiscrimination in the sale,rental or financing of housing; (i)any other
nondiscrimination provisions in the specific statute(s)under which application for Federal assistance is being made;and(j)the requirements of
any other nondiscrimination statute(s)which may apply to the application.
7. Will comply,or has already complied,with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970(P.L.91-646)which provide for fair and equitable treatment of persons displaced or whose property is acquired
as a result of Federal or federally-assisted programs.These requirements apply to all interest in real property acquired for project purposes
regardless of Federal participation in purchases.
8. Will comply,as applicable,with provisions of the Hatch Act(5 U.S.C.§§1501-1508 and 7324-7328)which limit the political activities of
employees whose principal employment activities are funded in whole or in part with Federal funds.
9. Will comply,as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C.§§276a to 276a-7),the Copeland Act(40 U.S.C.§276c and
18 U.S.C.§874),and the Contract Work Hours and Safety Standards Act(40 U.S.C.§§327-333),regarding labor standards for federally-
assisted construction subagreements.
10. Will comply,if applicable,with flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1973(P.L.93-
234)which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of
insurable construction and acquisition is$10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a)institution of environmental quality control
measures under the National Environmental Policy Act of 1969(P.L.91-190)and Executive Order(EO)11514; (b)notification of violating
• facilities pursuant to EO 11738; (c)protection of wetlands pursuant to EO 11990; (d)evaluation of flood hazards in floodplains in accordance
with EO 11988;(e)assurance of project consistency with the approved State management program developed under the Coastal Zone
Management Act of 1972(16 U.S.C.§§1451 et seq.);(f)conformity of Federal actions to State(Clean Air)Implementation Plans under
Section 176(c)of the Clean Air Act of 1955,as amended(42 U.S.C.§§7401 et seq.);(g)protection of underground sources of drinking water
under the Safe Drinking Water Act of 1974,as amended(P.L.93-523);and, (h)protection of endangered species under the Endangered
Species Act of 1973,as amended(P.L.93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968(16 U.S.C.Section 1271 et seq.)related to protecting components or potential
components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966,as amended(16
U.S.C.470),EO 11593(identification and protection of historic properties),and the Archaeological and Historic Preservation Act of 1974(16
U.S.C.469a-1 et seq.). .
14. Will comply with P.L.93-348 regarding the protection of human subjects involved in research,development,and related activities supported by
this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966(P.L. 89-544,as amended,7 U.S.C.2131 et seq.)pertaining to the care, handling,
and treatment of warm blooded animals held for research,teaching,or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C.Section 4801 et seq.)which prohibits the use of lead based paint
in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and
OMB Circular No.A-133,"Audits of States, Local Governments,and Non-Profit Organizations."
Form 20-16C
You must read and sign these assurances.
Certifications Regarding Lobbying,Debarment,Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements.
Note:Fields marked with an*are required.
O.M.B Control Number 1660-0025
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.Applicants should also review the
instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements
under 44 CFR Part 18,"New Restrictions on Lobbying;and 44 CFR Part 17,"Govemment-wide Debarment and Suspension(Non-procurement)and Government-
wide Requirements for Drug-Free Workplace(Grants)."The certifications shall be treated as a material representation of fact upon which reliance will be placed
when the Department of Homeland Security(DHS)determines to award the covered transaction,grant,or cooperative agreement.
1. Lobbying
A.As required by the section 1352,Title 31 of the US Code,and implemented at 44 CFR Part 18 for persons(entering)into a grant or cooperative agreement over
$100,000,as defined at 44CFR Part 18,the applicant certifies that:
(a)No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to
influence an officer or employee of any agency,a Member of Congress,an officer or employee of congress,or an employee of a Member of
Congress in connection with the making of any Federal grant,the entering into of any cooperative agreement and extension,continuation, renewal
amendment or modification of any Federal grant or cooperative agreement.
(b)If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer
or employee of any agency,a Member of Congress,an officer or employee of congress,or an employee of a Member of Congress in connection
with this Federal grant or cooperative agreement,the undersigned shall complete and submit Standard Form LLL,"Disclosure of Lobbying
Activities",in accordance with its instructions.
(c)The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers
(including sub grants,contracts under grants and cooperative agreements and sub contract(s))and that all sub recipients shall certify and disclose
accordingly.
2. Debarment,Suspension and Other Responsibility Matters(Direct Recipient)
A.As required by Executive Order 12549, Debarment and Suspension,and implemented at 44CFR Part 67,for prospective participants in primary covered
transactions,as defined at 44 CFR Part 17,Section 17.510-A,the applicant certifies that it and its principals:
(a)Are not presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a denial of Federal benefits by a State or
Federal court,or voluntarily excluded from covered transactions by any Federal department or agency.
(b)Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission
of fraud or a criminal offense in connection with obtaining,attempting to obtain or perform a public(Federal,State,or local)transaction or contract
under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery, bribery,falsification or
destruction of records, making false statements,or receiving stolen property.
(c)Are not presently indicted for or otherwise criminally or civilly charged by a govemment entity(Federal,State,or local)with commission of any of
the offenses enumerated in paragraph(1)(b)of this certification:and
(d)Have not within a three-year period preceding this application had one or more public transactions(Federal,State,or local)terminated for cause
or default;and
B.Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.
3. Drug-Free Workplace(Grantees other than individuals)
As required by the Drug-Free Workplace Act of 1988,and implemented at 44CFR Part 17,Subpart F,for grantees, as defined at 44 CFR part 17,•Sections 17.615
and 17.620:
(A)The applicant certifies that it will continue to provide a drug-free workplace by:
(a)Publishing a statement notifying employees that the unlawful manufacture,distribution,dispensing, possession,or use of a
controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for
violation of such prohibition;
(b)Establishing an on-going drug free awareness program to inform employees about:
(1)The dangers of drug abuse in the workplace;
• (2)The grantees policy of maintaining a drug-free workplace;
(3)Any available drug counseling, rehabilitation and employee assistance programs;and
(4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c)Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement
required by paragraph(a);
(d)Notifying the employee in the statement required by paragraph(a)that,as a condition of employment under the grant,the employee
will:
(1)Abide by the terms of the statement and
(2)Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction.
(e)Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph(d)(2)from an employee or
otherwise receiving actual notice of such conviction.Employers of convicted employees must provide notice, including position title,
to the applicable DHS awarding office,i.e.regional office.or DHS office.
(f)Taking one of the following actions,against such an employee,within 30 calendar days of receiving notice under subparagraph(d)
(2),with respect to any employee who is so convicted:
•
(1)Taking appropriate personnel action against such an employee,up to and including termination,consistent with the
-requirements of the Rehabilitation Act of 1973,as amended;or
(2)Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved
for such purposes by a Federal, State,or local health,law enforcement or other appropriate agency. •
(g)Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs(a),(b),(c),(d),(e),
and(f).
(B)The grantee may insert in the space provided below the site(s)for the performance of work done in connection with the specific grant:
•
Place of Performance •
Street City State Zip Action
If your place of performance is different from the physical address provided by you in the Applicant Information,press Add Place of Performance button
above to ensure that the correct place of performance has been specified.You can add multiple addresses by repeating this process multiple times.
Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year.A copy of which
should be included with each application for DHS funding.States and State agencies may elect to use a Statewide certification.
Signed by Melanie Bates on 11/18/2016
Submit Application •
Application 100% complete, Submitted
Please click on any of the following links to visit a particular section of your application.Once all areas of your application are complete,you may
submit your application.
• Application Area Status
Applicants Acknowledgements Complete
Overview Complete
Contact Information Complete
Applicant Information Complete
Applicant Characteristics(I) Complete
Applicant Characteristics(II) Complete
• Department Call Volume Complete
Request Information Complete
Request Details Complete
Budget Complete
Assurances and Certifications Complete
PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT.
o YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED.If you are not yet ready to submit this
application,save it,and log out until you feel that you have no more changes.
o When you submit this application,you,as an authorized representative of the organization applying for this grant,are certifying that the
following statements are true:
To the best of my knowledge and belief,all data submitted in this application are true and correct.
This application has been duly authorized by the governing body of the applicant and the applicant will comply to the Assurances and
Certifications if assistance is awarded.
To sign your application,check the box below and enter your password in the space provided.To submit your application,click the Submit
Application button below to officially submit your application to FEMA.
Note:The primary contact will be responsible for signing and submitting the application.Fields marked with an•are required.
I,Melanie J Bates,am hereby providing my signature for this application as of 13-Apr-2017.
ORDINANCE NO. 41265
Item Submitted By: Phil Ruhe
Department: Mayor
Council Meeting Dates:
First Reading: September 19, 2017—Over to 9/26/2017
Second Reading and Public Hearing: September 26, 2017—Over to 10/03/2017
Third Reading: October 3, 2017-APPROVEDI0-0
An ordinance to approve the acceptance of and authorize disbursement over more than one
fiscal year from the FY 2016 Assistance to Firefighters Grant (AFG) Program — Operations and
Safety, Award #EMW-2016-FO-06996, in the amount of $437,501.00, with a match of
$43,750.00 provided by the Omaha Fire Department from Fund 12168, Organization 114516,
for a total program budget in the amount of $481,251.00, during the project period of June 12,
2017 to June 11, 2018; to provide funding for thermal imaging and fitness equipment as detailed
in the attached grant application; to authorize payment from such grant funding and involving
appropriations of more than one fiscal year in conformity with Section 5.17 of the Home Rule
Charter; and, providing for the effective date thereof.
11`7
PUBLICATIONS
PUBLICATION OF HEARING: 09/22/2017
•
PUBLICATION OF PASSAGE: 10/11/2017
Presented to City Council
October 3, 2017
APPROVED 4-0
&Izabefl! Muller
City Clerk