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RES 2018-0334 - PO to GPM for flow meters OM AHA, NF► L E A �� g� oAj ; Public Works Department Omaha/Douglas Civic Center i 1819 Farnam Street,Suite 601 1r, o.1 1� 7 April 10, 2018 2 8 A 30 PM 62� 3 o'•j ;;yam= "'^ Omaha,Nebraska 68183-0601 • �Vk ti RAT oP4 .i I L.:1 (402)444 5220 FD FEBR Fax(402)444-5248 City of Omaha .' 'ttA'tiA„ NEt.P :4K.,,, Robert G. Stubbe,P.E. Jean Stothert,Mayor Public Works Director Honorable President and Members of the City Council, Transmitted herewith is a Resolution authorizing the Purchasing Agent to issue a purchase order to GPM as a sole source vendor of Teledyne ISCO equipment. This purchase order is for two LaserFlow flow meters to be utilized by the Sewer Maintenance Division. The purchase is in the amount of$31,830.16. The Public Works Department is requesting that bidding procedures be waived due to the specialized nature of this equipment in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique or non-competitive items. The Finance Department is authorized to pay the cost of this purchase from the Sewer Revenue Improvements Fund 21124, CSO Control Implementation Organization 116918. The Public Works Department requests your consideration and approval of this Resolution. Respectfully submitted, Approved: 40 a 'Ro ert G. Stubbe, P.E. Date Franklin T. Thompson' Date Public Works Director Human Rights and Relations Director Approved as to Funding: Referred to City Council for Consideration: FA e --;(4,k...-<....__cltriji&L Di ts-- Ste he B. Curtiss ate Mayor's Office / Aate p Y Finance Director vp 3041Ctns C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, the Sewer Maintenance Division of the Public Works Department is in need of two LaserFlow flow meters; and, WHEREAS, the cost of this equipment is $31,830.16 to be purchased from GPM as a sole-source vendor of Teledyne ISCO equipment; and, WHEREAS, due to the specialized nature of this equipment, it is recommended that the bidding procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique or non-competitive items; and, WHEREAS, that the Finance Department is authorized to pay the cost of this purchase from the Sewer Revenue Improvements Fund 21124, CSO Control Implementation Organization 116918. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the Purchasing Agent is authorized to issue a Purchase Order to GPM, in the amount of $31,830.16 for two LaserFlow flow meters; and, that the Finance Department is authorized to pay this cost from the Sewer Revenue Improvements Fund 21124, CSO Implementation Organization 116918. 3041tns APPROVED AS TO FORM: /CITYATTORNEY DATE • 4., I Stig- . By APR 1 0 201§ouncil,�\J fiber Adopted City Clerk mi&_."-j"------ Approved... . ... Mayor . • Douglas County Purchasing Department Unique Item Justification For City of Omaha and Douglas County Complete the entire form to request unique(sole source)products or services and return to the Douglas County Purchasing Department. Department: 5E-WE R NtA 14t'7./aJc.e, PO#: Product or service requested:. g..o.d n�LE.ce:rzs -L � t�►�I • .Recommended Vendor: C ' 4 Estimated annual expenditure for the product/service: $$31.B.30. IL. Initial all entries that apply to the proposed product or service. Attach a memorandum containing complete justification and supporting documentation as directed.More than one entry may apply to a unique product/service. • 1. The listed vendor is the original manufacturer or provider of this product/service, There are no regional distributors. (Attach the manufacturer's written certification that no regional distributors exist. Item No. 3 must be • completed.) - 2. k The parts/equipment are not interchangeable with similar parts/equipment of another manufacturer. (Explain in separate memorandum.) • 3. This is the only known item or service that will meet the need of this Department or perform the intended function. (Attach memorandum with details of specialized function or application.) 4. X The parts/equipment are required from this source to permit standardization: (Attach memorandum describing basis for standardization • request) 5. )f This is the only known vendor that can supply this product. (Explain in separate memorandum why no other vendor is acceptable.) 8. None of the above apply. A detailed explanation and justification for this unique item/sole source request is contained in an attached memorandum. • The undersigned requests that the competitive procurement process be waived and that the vendor, identified as the supplier of the service or goods, be a orized asaunique source (sole source)for the service or goods. /l t4,57Mpr Fee. , ao • D artment Head/Elected-Official Date S For Purchasing Department Only • Sri ��g Approved Denied by: • Date: Reason for Denial: . Revised 11/2014 Neb.Rev.Stat§23-3109(1) • City of Omaha Public Works Memo To: Douglas County Purchasing Department From: Evan Wickham, Sewer Maintenance Division Date: 02/09/2018 • Re: Request for unique (sole source) product • This memo summarizes the request for unique(sole source)product. • We are requesting-flow meters from a vendor named GPM who supplies these units from a manufacturer named Teledyne ISCO. This is-the only vendor in this area that represents this manufacturer. No other manufacturer produces parts or equipment that is interchangeable with the current ISCO units we have in our flow monitoring system. • The units are the only type that is compatible with our current telemetry monitoring system software that allows for standardization in our flow monitoring program. • These units are to assist in making decisions for the flow rate into the Little Papio Interceptor from the future CSO 205 RTB during wet weather events. 10633 County Road 26 BIair,NE 68008 P. 402-571-1303 F. 402-502-6662 www.gprnweb.net 2/19/2018 Evan Wickham • City of Omaha Public Works Department Sewer Maintenance Division 6880 Q Street, Omaha, NE 68117 (402) 546-0700 evan.wickham@cityofomaha.org Re: Sole Distributor Source Dear Evan, In response to your inquiry,GPM is the sole contracted representative for the states of Iowa and Nebraska.Purchases of ISCO instrumentation and equipment must be made factory direct for list price sales,or through GPM for discounted sales. Sincere thanks for your consideration and continued interest in GPM/ISCO products. • Sincerely, Justin Meader GPM-Owner • • • City of Omaha Public Works • Memo • • To: Doug Paulsen • • From: Evan Wickham CEI, Sewer Maintenance Division . CC Jennifer Morales CE Ill, Stephen Andersen CE IV Date; 02/13/2018 Re: Flow Meter LaserFlow-Purchase Doug, • I have.been-asked by EitanTsabari to have you issue a Purchase Order for purchasing LaserFlow flow meters under OPW 52049, so the SCRTB project will be charged. • I have included backup documents and a purchase quotation. I will place the order after I receive the Purchase Order. • • Please contact me if you need any other documentation or have questions. • Thanks, . Evan Wickham • City of.Omaha Public Works Department Sewer Maintenance Division 6880 Q Street, Omaha, NE 68117 • (402) 546-0700 evan.wickham©cityofomaha.org • 10633 County Road 26 QUotation gp mAlammi Blair,NE 68008 Phone:402-571-1303 DATE: 2-8-2018 Fax:402-502-6662 - QUOTE# 183101-01 Please address purchase orders to GPM Quotation Prepared For: • Mr:Evan Wickham Civil Engineer I • City of Omaha Public Works Department Sewer Maintenance Division 6880 Q Street,Omaha,NE 68117 • • (402)546-0700 • (402)619-1730 cell evan.wickham(5dtyofomaha.ore . • RE: Teledyne ISCO Portable Laser Flow Meters . Item Qty Part Number Description 'Unit Price Total Price 1 2 682160060- Portable 2160 LaserFlow'"'System.This system Includes TIENet® $12,530.00 $25,060.00 15C03165 360 LaserFlow Sensor with 32.8 ft(10 m)cable,built-In Ultrasonic • level sensor,2160 LaserFlow module,2191 Battery module with carrying handle and suspension strap.The system includes one • 2100 Series maintenance kit,instruction manual,and coupon for free Isco Open Channel Flow Measurement Handbook.Requires wall mount or temporary mount for LaserFlow sensor,Flowlink software and computer connect cable. • 2 2 604354023 71ENet®350 Area Velocity sensor with 32.8 ft(10 m)cable with $1,850.00 $3,700.00 TIENet plug. . 3 1 68-3000-063 partial Ring for 54 inch and larger pipes.Includes base section, $579.00 $579.00 . one pair of 20 inch extensions,one pair of 30 inch extensions,and • one pair of 40 inch extensions. 4 -2 60-3204-029 Sensor carrier for attaching low profile area velocity sensor to $54.00 . $108.00 Ism mounting rings or sensor mounting plate. 5 1 60-3004-196 Sensor mounting plate.Flat plate for mounting up to 3 sensors in $91.00 $91.00 rectangular,trapezoidal or irregular channels.Includes plastic ties to fasten the sensor cable,and installation instructions.Requires • carriers for low profile area velocity sensors,submerged probes, ._ pH probes,temperature probes,bubble lines,D.O.sensors,and pH sensors.Not recommended for ADFM/accQpulse sensors. 6 2 604364003 Permanent wall mount for TIENee 360 LaserFlowt"sensor. $534.60 .. $1,069.20 • 1/2 • • 7 2 682000098 2103ci CDMA Cell Phone Package with 60-2004-550 magnetic $2,079.00 $4,158.00 mount dual band antenna.This stack-on module provides wireless communications(configuration,data retrieval,push • data,text message alarms)with the 2100 Series site.Powered from the module stack.Requires customer provided Verizon account with static IP service,paid by customer. • 8 2 605314429 SPA 1429.2100 non-Isco Battery Connect Cable.Built to length, $257.60 $515.20 per ft.Maximum length is 50 ft.For connection of 2100,via• bottom connector,to customer supplied deep cycle battery. Not for use with 2108,see SPA 1456 if 2108 is part of the application. **6 Few.Long*'* 245+2.10/ft Subtotal $35,280.40 Discount -$3,450.24 • Freight $0.00 Tota I $31,830.16 • • • • TERMS AND CONDITIONS: - 1.Prices Valid 30 Days 2.Freight no charge if picked up at the factory - 3.Delivery 2-4 weeks Customer Acceptance(sign below); • Accepted by: Title: Date: PO# Ifyou-haveanyquestions about this price quote,please contact: Justin Meader,P.402-571-1303,justin@gpmweb.net Thank You For Your Business! • 2/2 NO. 534 Item Submitted By: Timothy Storer Department: Public.Works • Council Meeting Date: April 10, 2018 Res. that, as recommended by the Mayor, the Purchasing Agent be authorized to issue a Purchase Order to GPM, in the amount of $31,830.16 for two LaserFlow flow meters, is hereby approved. (The Finance Department is authorized to pay this cost from the Sewer Improvements.Fund 21124, CSO Control Implementation Organization 116918.) • Presented to City Council • April 10, 2018 APPROVED 7-0 6ltzabeth &tier City Clerk