RES 2018-0366 - Agmt with Black & Veatch for Fontenelle Park lagoon improvements project, OPW 52658 ,
of o v1AHA NFgR- 1 E. n �l' h -SA--, r- -. °s1 ° Public Works Department
er C yCk nl i' j- Omaha/Douglas Civic Center
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o'F ; Omaha,Nebraska 68183-0601
Kok S�� (402)444-5220
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City of Omaha GM PA ti tq Id u' tt A Slc;,d Robert G. Stubbe,P.E.
Jean Stothert,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution to approve an amendment to a professional services
agreement with Black & Veatch Corporation to provide construction phase services on OPW
52658, being the Fontenelle Park Lagoon Improvements Project.
The amendment includes provisions for engineering services during the construction phase Of the
mentioned project. Black & Veatch Corporation has agreed to provide the services described in.
detail in the attached amendment; at a cost not to exceed $200,959.00. Funding for this
agreement is programmed to be paid from the Sewer Revenue Improvement Fund 21124, CSO
Implementation.Organization 116918, and will be provided by the sale of Sewer Revenue Bonds.
Black&Veatchtorporation`has on file a current.Contract Compliance Form (CC-1) in the Human
Rights and Relations Department.
The Public Works Department requests your consideration 'and approval of the attached
Ordinance.
R spectfully submitted, Approv d:
0 I
r ),3-,1- •9 Iii 4
2 iiol et - ‘'7--7 4-
obert G: St e, P.E. �D to Franklin T. ThoriipsOn Date
Public Works Director Human Rights and Relations Director
Approved as to Funding: Referred to City Council for
Consideration:
,-,148(A. yz,Og "-",tit„._ __S& LAk (41-2_4 ,
Step e B. Curtiss Date Mayor's Office Da e
p Y
Finance Director-'
2098Cgrp
C-25A •
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, a Professional Services Agreement with Black & Veatch Corporation to
provide professional engineering services for the study, conceptual design, and preliminary
design on OPW 52077, being the Minne Lusa Paxton Boulevard Stormwater Conveyance Sewer
project was approved by Council Ordinance No. 39019 on June 7, 2011; and
WHEREAS, additional services not included in the scope of the Original Agreement or
. subsequent amendments are required to provide construction phase services on OPW 52658,
being the Fontenelle Park Lagoon Improvements Project; and,
WHEREAS, Black & Veatch Corporation has agreed to perform the services needed as
detailed in the attached Amendment No. 4 to the Agreement, which by this reference is made a
part hereof, for an additional fee.not exceed $200,959.00 to be paid from Sewer Revenue
Improvement Fund 21124, CSO Control Implementation Organization 116918; Sewer Revenue
Bonds will be issued to finance this project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OMAHA:
•
THAT, as recommended by the Mayor, Amendment No. 4 to the Professional Services
Agreement with Black&Veatch for the Fontenelle Park Lagoon Improvements Project, known as
OPW 52658, is hereby approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the additional fee not to exceed
$200,959.00 for these professional services from the Sewer Revenue Improvement Fund 21124,
• CSO Control Implementation Organization 116918, Sewer Revenue Bonds will be issued to
finance this project.
2098grp APPROVED AS TO FORM:
CITY ATTORNEY DATE •
N•
„OS?"
By -
APR 1 7 201oollmeerer •
Adopted 1(/
City Clerk
Approved.... ��.. .
Mayor
AMENDMENT NO. 4
TO THE AGREEMENT FOR ENGINEERING SERVICES
FOR OPW 52077—ML PAXTON BOULEVARD STORMWATER
CONVEYANCE SEWER(CSO)
The Professional Services Agreement between the City of Omaha, Nebraska (OWNER) and
Black & Veatch (ENGINEER) dated June 7, 2011 for professional services to provide study,
conceptual design, and preliminary design phase services, and as amended by Amendment
No. 1 dated August 12, 2014 to provide preliminary engineering services, and as amended by
Amendment No. 2 dated December 8, 2015 to provide final design and bid phase services for
OPW 52658 & OPW 52659 — Lake James to Fontenelle Park Sewer Separation Project, and
as amended by Amendment No. 3 dated March 9, 2017 to provide services during
construction for OPW 52658 is hereby amended as follows:
ENGINEER is obligated to comply with the Utilization of Small and Emerging Small
Businesses as provided in Exhibit A.
A detailed description of the scope of work and services to be performed is listed in Exhibit B.
In summary, this amendment incorporates additional services for Services During
Construction for the OPW 52659 Paxton Basin Upstream Sewer Separation Project
(CSO)based on the Bidding Documents completed for the project.
Compensation for the services in the Amendment shall be on an hourly basis as outlined in
Section IV of the original agreement. The estimated man-hours for this additional work are
shown in Exhibit C. The maximum amount for the services covered by this amendment shall
not exceed Two Hundred Thousand Nine Hundred Fifty-Nine Dollars ($200,959) without
prior written authorization by the City of Omaha. This amendment does not change any of
the provisions of the original contract.
In accordance with the provisions of the OPW 52077 Agreement;
This Amendment is executed by ENGINEER this ,""day of Fe.6,.,,.o.r , 2018.
BLACK&VEATCH CORPORATION
ENGIN
By
TEST ✓
Associate Vice President
1
This Amendment is executed by OWNER this I C day of f \ , 2018.
ATTEST CITY OF OMAHA, A Municipal Corporation
City Cler Mayor
APPROVED AS TO FORM:
a3/u/ ir
.erp Ay City Attorney
2
EXHIBIT "A"
UTILIZATION OF SMALL AND EMERGING SMALL BUSINESSES
It is the policy of the City of Omaha that Small and Emerging Small Businesses shall have the
maximum practicable opportunity to participate in City of Omaha projects. With regard to this
AGREEMENT, the following Certified Professional Service Provider(s) have been identified
and contracted with to perform the identified project tasks:
Projected
Name of small or Scope of work or commencement and
emerging small project tasks to be completion date of Agreed price with
business Address performed work SB/ESB Percentage(%)
Lovgren 809 North 96th Public April 2018 to $34,502 17.2%
Marketing Street Involvement October 2019
Omaha,NE 68114
Services During
Vireo 1111 N. 13th Construction for April 2018 to $6,780 3.3%
Street, #116 Green October 2019
Omaha, NE 68102 Infrastructure
Totals $41,282 20.5%
CERTIFICATION
The undersigned certifies that he/she is legally authorized by the ENGINEER to make the statements and representations
regarding small and/or emerging small business participation and that said statements and representations are true and correct
to the best of his/her knowledge and belief. The undersigned will enter into formal agreement(s) with the identified small
and/or emerging small business(es) (which are otherwise deemed by the City of Omaha to be technically responsible to
perform the work) listed at the price(s) set forth in this Exhibit conditioned upon execution of a AGREEMENT by the
undersigned with the City of Omaha. The ENGINEER agrees that if any of the representation made regarding utilization of
small and/or emerging small business by the ENGINEER knowing them to be false,or if there is a failure by the ENGINEER
to implement the stated agreements,intentions,objectives,goals,and comments set forth herein without prior approval of the
Public Works Director, such action shall constitute a material breach of the AGREEMENT, entitling the City of Omaha to
terminate the AGREEMENT for default. The right to so terminate shall be in addition to,and not in lieu of,any other rights
or remedies the City of Omaha may have for other defaults under the AGREEMENT, under City of Omaha's Contract
Compliance Ordinance or otherwise. Additionally, the ENGINEER will be subject to the terms of any future Professional
service awards.
Signature O�a
Title Associate Vice President Date of Signing apl
Firm or Corporate Name Black&Veatch Corporation
Address 8400 Ward Parkway,Kansas City,MO 64114 Telephone Number 913-458-4308
3
EXHIBIT"B"
SCOPE OF SERVICES
AMENDMENT NO. 4
OPW 52659
Paxton Basin Upstream Sewer Separation Project(CSO)
ENGINEER shall provide services during construction to the CITY as outlined in the task
descriptions described herein. Services During Construction shall be based on the recently
completed bidding documents, as approved by the CITY.
ENGINEER shall perform the Services During Construction in accordance with CITY and
CSO Program Plans, Protocols, Procedures, Standards, and Guidance Documents. These
documents can be found on the CSO Web Portal in the following location:
http://www.oma hacsopt.com/projects/Shared%20Documents/Forms/Document%20Group.aspx
The following documents are hereby included in this Scope of Services by reference:
Document Name Document Date
PLANS
Combined Sewer Overflow Control Program Quality Updated December 2014
Management Plan
Risk Management Plan I 04/12/2010Rev0
Enviromnental Plan Updated May 2013
Construction Management Plan 06/25/2012
Program-Wide Materials Management Plan for Soil and 04/06/2012
Groundwater
PROTOCOLS ;
Construction Management Protocol Updated 04/18/2013
Sewer Separation Protocol Rev. 0.01 Updated 07/30/2010
PROCEDURES i W
City of Omaha Manhole and Lamping Inspection Procedure j - - —
Revision 3 I Updated 5/9/2014
City of Omaha Pipeline Inspection Procedure Using Closed Updated 4/11/2014
Circuit Television Revision 4
-----..---.-----_..____
Public Information Procedure for CSO and RNC Projects Updated 04/11/2014
ROW Management and Property Acquisition Procedure for Updated 09/16/2010
(Non-Federal)Projects
4
Ci�nfO�u�0mo�m��� �mo��
' - ~ 03/l2/2Ol2
�e�okm� Updated
Community Enhancement Procedure 04/30/2013
Utility Coordination Procedure lJndutod02/28/20l3
PMT Work Change Acknowledgement 05/10/2012 '
__- _-______- ___-
������u���rB���u�dv�iu��� �
'
ProjectsI�iutb�C8O/� C Program 04/15/2014
Document and Data Control Procedure for Projects 06/13/2014
Omaha CSO Program CAD Standards with Update 0 3 1 5/2 01 0
O4/20/20l0
With 04/2d/20l0Update
Modeling Standard UpdatodO0/24/20l0
Interim Flow Monitoring Standard,Rev. 0 12/30/2011
____Public\�odcuZ)epu�o�uotDesign Division Surveying
O3/04/20ll
Proposals Guidelines for Preparation and Presentation
GUIDANCE DOCUMENTS
.. - _____ ... ........... ....... ___ ~
Sopxx8 oI}�livccuhl���xp�u�utionm(}uidu000
^ 04/30/2012
Documents
Guoteoboiuu/Guidance Document 04/10/2014
Sewer Separation Cost Estimate Template Guidance Updated 06/0 ----
Omaha Green Solutions Site Suitability Assessment and
l2/2l/2OO9
B&8P Selection Process Guidance Document
Private Property Investigation Guidance Updated �
^ /
- ------ ------
Sanitary Sewer Design Basis and Methodology Guidance lJodu1ed06/27/20l0
_
Storm Sewer Design Basis and Methodology Guidance l}oda1ed00/27/2Ul
SnotubxdbilityGuiduoue lJoduted0l/O4/20ll
--- --------- --------- |
Urban Design Review Board Guidance Document for '
Sewer Ino�oovczueotP �
Projects
J�)y }7, 20l3
Liquidated Damages Guidance 02/04/2013
lJSACB Omaha District Levee Channel Review Submittal
l2/l2/20O6
Guidance
SomD&cEmerging Small Business 8BB Guidance 09/13/2011
C8OProject Cummunication: PMT and Project Teams Updated0l/04/20l3
•
Technical Memorandum
Notes:
1. Any documents listed above may be updated during the duration of the
project. In the event that a change is made to a document that affects the
scope of work included herein, a contract change may be required.
2. City of Omaha Standard Specifications and Plates shall be used, where
applicable, unless special conditions require modification. Modifications are
to be approved by the CITY.
TASK 7—ENGINEERING SERVICES DURING CONSTRUCTION
Objective: Provide assistance to the City for Engineering Services During Construction.
Services are based on a time period of up to 18 months to Final Comletion of
the project.
Deliverables: Deliverables shall include a services during construction (SDC) Project
Execution Plan, materials for Pre-Construction Public Meeting, Shop Drawing
review comments, Request For Information responses, revised sealed
documents to address issues that arise during construction, and Public
Communication materials.
Scope:
7.1. Project Contract Administration. ENGINEER's administration of the Contract
including preparation of monthly invoicing and budget tracking. Invoices shall
identify individuals and hours by task breakdown in order to track level of effort by
tasks compared to the budgeted amount. Invoice shall also include an attached
document that summarizes the monthly public outreach activities per Paragraph 7.12.f.
7.2. SDC Project Execution Plan: Scope includes the preparation of a Project Execution
Plan by the ENGINEER to provide guidance to the ENGINEER staff and sub-
consultants and should include: Purpose, Project Background and Description, Team
Composition and Contact Information, Scope of Services, Project Schedule, Budget,
Confidentiality, Project Administration, and coordination with the City Construction
Management Plan. (Example to be provided by City.)
7.3. Transition Meeting #2: Scope includes attendance at a Transition meeting with the
Program Management Team and CITY Construction Management (CM) staff. Review
Pre-Construction Meeting agenda, Construction Management Plan, and SDC
Execution Plan. Meeting organized by the CITY Construction Manager. Meeting
documentation prepared by the City Construction Manager. (This effort shall be based
on a maximum of 2 staff from the ENGINEER for a maximum of 3 hours each.)
6
7.4. Attendance at Pre-Construction Meeting: Scope includes attendance of up to two
staff from the ENGINEER's Project Team for a maximum duration of 4 hours each at
the pre-construction meeting with the Contractor to respond to questions related to the
various components of the project. No additional support hours needed as meeting will
be led by the CITY Construction Manager.
7.5. Pre-Construction Public Meeting: Scope for ENGINEER includes:
a. Develop postcard mailer to distribute to the neighborhood affected by the
construction project; mail postcard and pay for postage.
b. Coordinate and arrange for the location of the Public Meeting, as approved by
the CITY Construction Manager. Provide sign-in sheets, etc.
c. Prepare Powerpoint presentation materials for the Public meeting, as reviewed
and approved by the CITY Construction Manager. Provide handouts, displays,
etc.
d. Attendance of up to three members from the ENGINEER's Project Team at the
pre-construction public meeting to respond to any design specific
questions/inquiries from the public that the CITY/PMT staff may not be able to
answer.
7.6. Attendance at Weekly Meetings: Scope includes attendance of one person from the
ENGINEER's staff at the weekly meetings, as requested by the CITY Construction
Manager on an on-call basis. (Assume a maximum of 72 meetings related to the
construction of the sewer separation work described in the original Agreement, based
on an average of four (4) meetings per month for a maximum 2 hour duration for each
meeting for the anticipated duration of the construction.)
a. In addition, attendance by the Project Team Landscape Architect at up to three
(3) site construction weekly meetings, as requested by the City CM, shall be
included.
7.7. Shop Drawing Review: Scope includes review of up to 25 shop drawings as
requested by the CITY Construction Manager along with any submitted revisions or
updates from the Contractor. See Exhibit D for assumed list of submittals identifying
responsibility for review. (Assume an average of 5 hours per shop drawing submittal,
including resubmittals. For Scoping the ENGINEER shall develop a complete list of
the anticipated shop drawings and note whether the shop drawing is to be reviewed by
the ENGINEER or the CITY. CITY will review typical standard submittals for sewer
separation projects. ENGINEER will review any submittals special to the Project.)
a. Shop drawing review by the Project Team Landscape Architect for tree and
plant selection and substitution and other landscaping features shall be
included.
7.8. Request for Information (RFI) response: ENGINEER shall respond in a timely
manner to RFI's submitted by the CITY Construction Manager to the ENGINEER that
are related to the sewer separation plans, specifications, procedures, and other
7
Contract Documents. (ENGINEER effort shall be based on responding to up to 36
RFI's, based on an estimated 2 RFI's per month for the duration of construction and
an average of 3 hours per RFI of ENGINEER staff time.) ENGINEER will access RFI
information from the Program Sharepoint website and respond to the RFI via the
Program Sharepoint website.
7.9. Site Visits: Scope includes a maximum of 36 site visits by one person from the
ENGINEER's staff during construction to address on-call questions or concerns
initiated by the CITY Construction Manager or the RFI process. (Assume two (2) site
visits per month for a maximum 4 hour duration per site visit for the anticipated
duration of the construction.)
a. In addition, up to two (2) site visits by the Project Team Landscape Architect
shall be included to observe activities such as tree planting, to review the
grading and soil preparation within Lake James Park, and to address any other
issues as requested by the City CM, and to provide written comments to the
CM.
7.10. Plan Change Assistance: ENGINEER shall provide necessary revised and sealed
plan sheets and/or specifications to address construction issues arising during
construction, as requested by the CITY Construction Manager, that are related to the
Project. ENGINEER staff effort associated with changes due to ENGINEER errors or
omission, are not reimbursable by the CITY. (Assume 200 hours)
7.11. Substantial/Final Completion Walk Through: ENGINEER shall participate in the
Substantial Completion and Final walk through organized by the CITY CM with the
Contractor. CITY CM will prepare the punch list documentation based on the
walkthrough. CITY CM will verify completion of the Punch List items. (This effort
shall be based on a maximum of 2 staff from the ENGINEER for a maximum of 4
hours duration for each of the substantial and final completion walkthroughs)
a. In addition, attendance by the Project Team Landscape Architect shall be
included for the Substantial and Final completion walkthroughs to provide
input review of the plantings and landscaping features.
7.12. Public Communications: In coordination with the City Construction Manager,
ENGINEER shall (in conjunction with the project team public involvement facilitator)
facilitate on-going communication with the area business community, residents,
neighborhood alliances, stakeholder groups, elected officials, etc. throughout the
duration of construction and/or as directed by the City CM. ENGINEER tasks shall
include the following:
a. Based on the ENGINEER's Project Public communication list developed
during the design of the Project, update the Construction Communications list
to include the following:
i. Residents, businesses and Not-For-Profit organizations anticipated to
be impacted by the construction located within the envelope of
construction.
ii. Neighborhood organizations representing the project area.
iii. Schools/Churches or other sizable use needs in the project area.
8
iv. Elected officials representing the project area.
v. Identify information or media resources that could be conduits for
information to the stakeholders.
vi. Others that may be identified.
b. Arrange to receive information or updates on construction progress from the
City CM in order to anticipate communication needs.
c. Develop construction update information on a timely basis (budget for monthly
effort) for distribution by whatever means is effective, efficient and acceptable
to the recipients of the information (by one-on-one delivery, e-mail, leave in
door, etc.). Communication (flyers, newsletters, e-mails, door hangers) shall
use approved CSO Templates and the content of each communication shall be
reviewed and approved by the City CM and the project team public
involvement facilitator prior to distribution. Communications shall be
distributed within 2 days of the monthly project construction progress meeting.
(The frequency of preparation and distribution of the update may be adjusted
as necessary based on the progress of the project activities that affect the
communication content and/or the frequency of the progress meetings, as
determined by the City Construction Manager.)
d. ENGINEER shall schedule, as appropriate, progress updates with the City CM
to provide communications follow-up and information from the community
contacts on events or situations in the area that may be affected by the
construction activities and that may require special attention by the Contractor
(special pedestrian access, deliveries, etc.).
e. Develop additional messaging, media releases, website updates or
communication necessary per the Public Involvement Guidelines and with the
approval of the Program Public Involvement Facilitator. This may include:
i. Attendance at quarterly intervals (or other agreed upon interval) at
neighborhood association meetings to provide schedule update.
f. Post to the Project Construction Portal site (Under Secured From Contractor),
copies of monthly flyers and any other public communications distributed to
the Public and a separate summary of the monthly public outreach activities by
the Project Team.
g. A budget allowance of $35,100 shall be included for this Public
Communication Task item. Level of effort and duration of activity by the
ENGINEER shall be as approved by the City CM. (Assume 3 hours per week
for the anticipated duration of the construction at$150/hr.)
SCHEDULE
The schedule of Services During Construction shall be coordinated with the CITY during
the construction phase. The contract bid documents are based on a period of 18 months to
Final Completion for services during construction.
9
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EXHIBIT "D"
ASSUMED SUBMITTALS LIST
PROJECT No.of Estimated
CITY
SUBMITTALS REVIEW TEAM Submittals Project
REVIEW Team Hours
CSO Signs x
SWPPP Signs x
Traffic Control Plans x
Schedule of Values(If Required) x
Emergency Action Plan (EAP)(If Required) x
Preliminary Progress Schedule(within 10 x
days of Agreement)
Detailed Progress Schedule(within 60 days x
of Agreement)
Preliminary Schedule of Submittals(within x
10 days of Agreement)
Schedule of Submittals(within 14 days of x
Notice to Proceed)
Construction&Demolition Waste x
Management Plan
Environmental Protection Plan(within 15 x
days of Notice of Award)
Records of Contractor's Environmental and x
Compliance Awareness Training(within 15
days of Notice of Award)
Identify Environmental Compliance Officer x
and Qualifications(within 15 days of Notice
of Award)
Discharge Monitoring Reports(DMR's) x
(Periodic)
Construction Dewatering(If Required) x
Product Substitution x
CCTV Inspections(Staff Qualifications, x
QA/QC Plan,Schedule)
Aggregate Base, Bedding,Granular x
11
Surfacing,Stabilization Rock, Etc.
Curb Ramp Detectable Panels x
Concrete Mixes, Flowable Fill x
HMA Mixes x
RCP Pipe and accessories x x 1 5
DIP Pipe and accessories x
VCP Pipe and accessories x
RCB Culvert and accessories x
Precast MH/Fittings x x 1 5
Manhole Castings, Inlet Castings, Frame x x 1 5 •
• Seals
Licensed Sewer Layer Name&License# x
Q-Cast Certificate x
Dewatering&Bypass Pumping Plan x x 2 10
Flared End Sections x •
Water Service items x
Pavement Markings x
Manhole Rehabilitation x 1 5
Erosion Control Items x 3 15
Replacement Trees x 2 10
Structural Backfill x 1 5
Seeding Mix x 1 5
Sodding x 1 5
Soil Amendment x 1 5
Special Concrete Structures
Rebar details x 3 15
Miscellaneous Metals x 1 5
Structural Concrete Mix x 1 5
Segmental Retaining Walls x 5 25
12
NO. 5Lp(,o
Item Submitted By: Gary Pech
Department: Public Works
Council Meeting Date: April 17, 2018
Res. that, as recommended by the Mayor, Amendment No. 4 to the Professional Services
Agreement Black & Veatch for the Fontenelle Park Lagoon Improvements Project, known as
OPW 52658, is hereby approved. (The Finance Department is authorized to pay the additional
fee not to exceed $200,959.00 for these professional services from the Sewer Revenue
Improvement Fund 21124, CSO Control Implementation Organization 116918, Sewer Revenue
Bonds will be issued to finance this project.)
•
Presented to City Council
April 17, 2018
APPROVED 7-0
<zabeth griller
City Clerk