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RES 2018-0394 - GIS software maintenance services from ESRI for public works department �OMAHA,„,4 RECEIVED � l LT �� 1 'sF Public Works Department r '`' ri n Omaha/Douglas Civic Center 2 APR ' 1819 Farnam Street,Suite 601 ® �,_rz �r =� 2 4 201 PH d2� Omaha,Nebraska 68183-0601 oR �� (402)444-5220 444 FEBIk P -1 7 rY CLERK Fax(402)444-5248 City of Omaha ( '. r H , "�I KA Robert G. Stubbe,P.E. Jean Stothert,Mayor Public Works Director Honorable President and Members of the City Council, Transmitted herewith is a Resolution authorizing the Purchasing Agent to issue a purchase order in the amount of.$59,072..74 to ESRI for Geographic Information System (GIS) software maintenance for the time period from May 4, 2018 to May 3, 2019. ESRI will provide. GIS software maintenance services as outlined in the attached Quotation Number 52832521. The cost of the services will be paid from the Street and Highway Allocation Fund 12131, Pavement Maintenance Organization 116158, year 2018 expenditure with reimbursements to this organization from the various Public Works Department Divisions' budgets and other Departments as outlined in the attached schedule. Since this software is a licensed technology product, it is requested that bidding procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique and non-competitive items The Public Works Department requests your consideration and approval of the attached Resolution. Respectfully submitted, Referred to City Council for Consideration: 3--50-i° n Ro ert G. Stubbe, P.E. Date Mayor's Office Date Public Works Director Approved: (2)2-- 9V.)+-A-% 9-ii- . • Stephen B. Curtiss 44,44Date Finance Director 3146htp C-25A CITY' OF OMAHA LEGISLATIVE CHAMBER Omaha, Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, the Public Works Department and other City Departments use Geographic Information System (GIS) software developed by ESRI; and, WHEREAS, these Departments desire to use software maintenance services provided by ESRI for the ESRI GIS software, it is therefore recommended that the bidding procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique and non-competitive items; and, WHEREAS, ESRI will provide GIS software maintenance services as detailed in the attached Quotation Number 25832521, which by this reference becomes a part hereof, for the time period from May 4, 2018 to May 3, 2019; and, WHEREAS, funds for these maintenance services in the amount of $59,072.74 will be paid from the Street and Highway Allocation Fund 12131, Pavement Maintenance Organization 116158, year 2018 expenditure with reimbursements to this organization from the various Public Works Department Divisions' budgets and other Departments as outlined in the attached schedule. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the Public Works Department will obtain GIS software maintenance services for the period of May 4, 2018 to May 3, 2019 from ESRI per Quotation Number 25832521 and that the bidding procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique and non-competitive items. BE IT FURTHER RESOLVED: THAT, the Purchasing Agent is authorized to issue a purchase order to ESRI in the amount of $59,072.74 to be paid from the Street and Highway Allocation Fund 12131, Pavement Maintenance Organization 116158, year 2018 expenditure with reimbursements to this organization from the various Public Works Department Divisions' budgets and other Departments as outlined in the attached schedule. 3145htp APPROV—D AS TO FORM: ,a CITY ATTORNEY DATE By Li I ADD � A �/,�� Councilmember Adopted r 1� 't V -0 City Clerk Approve ..... v. Mayor �Wet' ®� esrI® :York Street CA 92373 Quotation c©P Phone: 888-377-45751232 Fax#:909-307-3083 Date: 03/28/2018 Quotation Number: 25832521 Contract Number: 310515 Send Purchase Orders To: • Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Nicole Scott City of Omaha Please include the following remittance address Public Works on your Purchase Order: 6th Fl Environmental Systems Research Institute, Inc. 1819 Farnam St P.O. Box 741076 Omaha NE 68183 Los Angeles, CA 90074-1076 Attn: Mike Schonlau Customer Number: 110941 For questions regarding this document, please contact Customer Service at 888-377-4575. Item Qty Material# Unit Price Extended Price 10 1 52384 3,000.00 3,000.00 ArcGIS Desktop Advanced Concurrent Use Primary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 • • 1010 4 52385 1,200.00 4,800.00 ArcGIS Desktop Advanced Concurrent Use Secondary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 2010 2 86497 1,500.00 3,000.00 ArcGIS Desktop Standard Concurrent Use Primary Maintenance • Start Date: 05/04/2018 End Date: 05/03/2019 3010 9 86500 1,200.00 10,800.00 ArcGIS Desktop Standard Concurrent Use Secondary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 4010 1 87194 700.00 700.00 Quotation is valid for 90 days from document date. Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly,then prior to invoicing,your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. Issued By: Nicole Scott :Ext: 1232 [SCOTTN] To expedite your order, please reference your customer number and this quotation number on your purchase order. • 380 New York Street . i���� Redlands, CA 92373 Quotation �� �� esri.Phone: 888-377-45751232 Page 2 ��®► Fax#: 909-307-3083 Date: 03/28/2018 Quotation Number: 25832521 Contract Number: 310515 Item Qty Material# Unit Price Extended Price ArcGIS Desktop Basic Concurrent Use Primary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 5010 6 87195 500.00 3,000.00 ArcGIS Desktop Basic Concurrent Use Secondary Maintenance Start Date: 05/04/2018 • End Date: 05/03/2019 6010 1 87232 500.00 500.00 ArcGIS Spatial Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 7010 1 87198 500.00 500.00 ArcGIS 3D Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 • 8010 6 87192 400.00 2,400.00 ArcGIS Desktop Basic Single Use Primary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 9010 1 93094 1,000.00 1,000.00 ArcGIS Desktop Basic with Extensions Single Use Primary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 10010 1 87193 226.85 226.85 ArcGIS Desktop Basic Single Use Secondary Maintenance Start Date: 08/01/2018 End Date: 05/03/2019 • 11010 52 87193 300.00 15,600.00 ArcGIS Desktop Basic Single Use Secondary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 12010 7 93095 900.00 6,300.00 ArcGIS Desktop Basic with Extensions Single Use Secondary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 13010 3 97444 100.00 300.00 [SCOTTN] ,.� • 380 New York Street \ 1.�� ®Redlands, CA 92373 Quotation esri Phone: 888-377-45751232 Page 3 �®� Fax#: 909-307-3083 Date: 03/28/2018 Quotation Number: 25832521 Contract Number: 310515 Item Qty Material# Unit Price Extended Price ArcGIS Engine Single Use without Extension Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 14010 1 118242 500.00 500.00 ArcGIS Data Reviewer for Desktop Concurrent Use Primary Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 15010 3 114511 250.00 750.00 ArcPad Maintenance Start Date: 05/04/2018 End Date: 05/03/2019 16010 18 153148 316.44 5,695.89 ArcGIS Online Named User Level 2 Term License Start Date: 09/15/2018 End Date: 05/03/2019 Item Subtotal 59,072.74 Estimated Tax 0.00 Total USD 59,072.74 DUNS/CEC: 06-313-4175 CAGE: OAMS3 • [SCOTTN] �,,,� 380 New York Street es .Redlands, CA 92373 Quotation ®a� �' Phone: 888-377-45751232 Page 4 sp©� Fax#: 909-307-3083 Date: 03/28/2018 Quotation No: 25832521 Customer No: 110941 Contract No: 310515 Item Qty Material# Unit Price Extended Price IF YOU WOULD LIKE TO RECEIVE AN INVOICE FOR THIS MAINTENANCE QUOTE YOU MAY DO ONE OF THE FOLLOWING: • RESPOND TO THIS EMAIL WITH YOUR AUTHORIZATION TO INVOICE • SIGN BELOW AND FAX TO 909-307-3083 • FAX YOUR PURCHASE ORDER TO 909-307-3083 • EMAIL YOUR PURCHASE ORDER TO Service@esri.com REQUESTS VIA EMAIL OR SIGNED QUOTE INDICATE THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION AND THAT YOUR ORGANIZATION DOES NOT REQUIRE A PURCHASE ORDER. If there are any changes required to your quotation please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at http://www.esri.com/— /media/Files/Pdfs/legal/pdfs/e300.pdf and your signed agreement with Esri, if applicable. If no such agreement covers any item, then Esri's standard terms and conditions and product specific scope of use, found at http://www.esri.com/legal/software-license apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Acceptance of this quotation is limited to the terms of this Quotation. State and local government entities in California or Maryland buying under the State Contract are also subject to the terms and conditions found at http://www.esri.com/legal/supplemental-terms-and-conditions. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy ,GSA, BPA) on your ordering document. By signing below, you are authorizing Esri to issue a software support invoice in the amount of USD plus sales tax, if applicable. • Please check one of the following: I agree to pay any applicable sales tax. I am tax exempt. Please contact me if Esri does not have my current exempt information on file. L t6-47ta 4-7601 Signature of Authorized Representative Date14 at f Name(Please Print) Title [SCOTTNm ESRI Maintenance Cost Sharing Quote# 25832521, Customer# 110941 Department Division Contact Police $7,349.70 Don Truckenbrod • Parks $2,496.36 Josh Frey • Planning Drafting $6,833.86 Jennifer Nielsen Planning Housing $931.02 Jennifer Nielsen Planning P & I $1,255.00 Jennifer Nielsen Planning Urban Planning $931.02 Jennifer Nielsen Public Works Construction $3,117.04 Michael Kleffner Public Works Design $5,702.72 Gayle Sturdivant Public Works Environmental Quality $5,915.76 Jim Kee Public Works Sewer Maintenance $8,842.10 Chris Clowers Public Works Street Maintenance $8,510.92 Austin Rowser Public Works Traffic $4,806.52 Jeff Riesselman Public Works • Parking $537.20 Ken Smith Fire $1,533.18 Bill Bernard Mayor $310.34 Phil Ruhe $59,072.74 NO. 3q2--/ Item Submitted By: Heather Tippey Pierce Department: Public Works Council Meeting Date: April 24, 2018 Res. that, as recommended by the Mayor, the Public Works Department will obtain GIS software maintenance services for the period of May 4, 2018 to May 3, 2019 from ESRI per Quotation Number 25832521 and that the bidding procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique and non-competitive items. (The Purchasing Agent is authorized to issue a purchase order to ESRI in the amount of $59,072.74 to be paid from the Street and Highway Allocation Fund 12131, Pavement Maintenance Organization 116158, year 2018 expenditure with reimbursements to this organization from the various Public Works Department Divisions' budgets and other Departments as outlined in the attached schedule.) Presented to City Council April 24, 2018 APPROVED 7-0 e/tzbetll &tier City Clerk