RES 2018-0508 - Bid of Municipal Emergency Services for purchase of Scott SCBA cylinders cMAHA,
F° 1,1 ".. ' Fire Department
�6 rr �' 1516 Jackson Street
Zalr��t�� 1nN
n� t fl `-� M7 �} Omaha,Nebraska 68102-3110
o�A ,3y �,wry I fl � 1 (402)444-5700
1 FAX(402)444-6378
erFD PE9R�A Daniel C.Olsen
Cityof Omaha C'i Vt t. ;
Fire Chief
Jean Stothert,Mayor �pbS n Gi G 1,4 15
Honorable President
and Members of the City Council,
Attached is a Resolution requested by the Omaha Fire Department to accept a bid to purchase
Scott SCBA Cylinders.
The following bids were received, opened, and tabulated on April 25, 2018:
VENDOR BID EACH TOTAL BID
Municipal Emergency Services
Carbon Wrap Cylinder with Valve (25) $798.40 $19,960.00
Heiman Fire
Carbon Wrap Cylinder with Valve (25) No Bid No Bid
The Fire Department recommends Municipal Emergency Services as being the lowest bid
meeting specifications at a total cost of$19,960.00 for Scott SCBA Cylinders.
Funds for the Scott SCBA Cylinders are to be paid from the Fire Department's 2018 budget,
General Fund 1.1111, Organization 114561, Account 43254.
The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is City
policy, the Human Rights and Relations Director will review the contracts to ensure compliance
with the Contract Compliance Ordinance.
Your favorable consideration of this Ordinance is requested.
Respectfully submitted, Approved:
3-71.162 _KA.A0 ,—rsgioairtx&) s27-ter
Daniel C. Olsen Date Franklin T. Thompson Date
Fire Chief . Human Rights and Relations Director
Approved as to Funding: Referred to City Council for Consideration:
Step en B. Curtiss ,N,r Date Mayor's Office Date
Finance Director
SCBA Cylinders Cover Letter, 10007j1I
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on April 25, 2018 for the purchase of Scott SCBA
Cylinders; and,
WHEREAS, Municipal Emergency Services submitted a total bid of nineteen
thousand nine hundred sixty dollars ($19,960.00), being the lowest and best bid received for the
purchase of Scott SCBA Cylinders; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, as recommended by the Mayor, the attached bid of Municipal Emergency
Services in the total amount of nineteen thousand nine hundred sixty dollars ($19,960.00) for the
purchase of Scott SCBA Cylinders is hereby approved; and,
BE IT FURTHER RESOLVED THAT, the Finance Department is authorized to pay
the cost of such purchase from the Omaha Fire Department budget - Fund No. 11111,
Organization 114561, Account 43254.
SCBA Cylinders Resolution, 10008j11 APPROVED AS TO FORM:
Sigh
DE TY CITY ATTORNEY DATE
By 4Y41
Councilmember
MAY
Adopted. a 2 2 2018
p � i•
ly Clerk
Approved �!
Mayor
BID BOND: 5%
Douglas County Purchasing
TABULATION OF BIDS ON: CITY OF OMAHA
Scott SCBA Cylinders Municipal
• Heiman Fire Emergency
Date of Opening Page 1 Services
April 25, 2018 (EMS)
Department As Read in Bid Committee
OFD
Quantity DESCRIPTION UNIT UNIT UNIT UNIT UNIT UNIT
PRICE PRICE PRICE PRICE PRICE PRICE
Scott 4500psi, 30 minute
Carbon Wrap Cylinder with
25 each Valve, Part#804721-01 BID/each: $798.40 •
TOTAL BID: $19,960.00
•
•
NO BID
Bid Bond Received: --
Terms: 100%/30 days
Delivery: 30 days
. ,
...............,
0
(••••••-..„ (
HI � SINCE 1947
FIRE EQUIPMENT T
2320 N.W. Blvd. • Ashton, Iowa 51232 • 712-724-6212 "
1-800-831-8547 • Fax 712-724-6474
•
April 15,2018 •
City Clerk
1819 Farnam Street .
LC-1 Omaha-Douglas Civic Center
Omaha, NE 68183
Attn:City Clerk:
Thank you for including Heiman Fire Equipment on your Request for Bid to purchase Scott SCBA
Cylinders for the Omaha Fire Department.
At this time, Heiman Fire Equipment is not an authorized distributor of Scott SCBA Cylinders. Therefore,
we are respectfully submitting a "No Bid"response to this solicitation.
Again,thank you for your consideration.
Respe tfully yours,
)431.1/4
Jon Radebaugh
Heiman Fire Equipment
• RS
DOUGLAS COUNTY
REQUEST FOR BID AND BID SHEET
ON: CITY OF OMAHA Scott SCBA Cylinders
RETURN BIDS TO: Published: April 11,2018 Page 1
CITY CLERK
1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5%
LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE.
Omaha,NE 68183 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO
"CITY OF OMAHA"
NOT AN ORDER Bid Opening Time&Date: 11:00 a.m.CST on Wednesday,April 25,2018
IMPORTANT
1. Bid must be in the office of the CITY CLERK,1819 Famam Street,LC-1, 4. If Federal Excise Tax applies,show amount of same and deduct
OMAHA-DOUGLAS CIVIC CENTER,Omaha,NE 68183 Exemption certificates will be furnished. Do not include tax in bid.
by the opening date and time indicated in a sealed envelope marked:
BID ON:CITY OF OMAHA Scott SCBA Cylinders 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed,bidder may on a separate sheet,make
Bid bond or certified check shall be made payable to"City of Omaha' suggestions covering reduction in costs wherever this is possible through
FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shag 7. If you do not bid,return sheets with reason for declining. Failure to do so will Indicate
have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing fist TABULATION SHEETS FOR THE BIDS
accept or reject any part of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT
www.douolascountvaurchasino.org. DO NOT CALL FOR THIS INFORMATION.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the item(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION .
The City of Omaha is seeking bids to purchase Scott
SCBA Cylinders for the Omaha Fire Department. .
•
Scott 4500psi, 30 minute, Carbon Wrap
25 each Cylinder with Valve, Part#804721-01 -. BID/each: $ $ Rrp
(5%Bid Bond is to be based
upon this amount,if over
.., $20,000.00)
Questions regarding this bid should be sent via email to
bidquestions@douglascounty-ne.gov. Vendor must
include the bid title and opening date in the subject line.
The deadline to submit questions on this bid is 11:00
a.m. on the Thursday before the bid opening date.
Answers to questions will be posted via an addendum at
www.douglascountypurchasing.org under Current Bids
and Proposals for your specific bid, not later than the
Friday prior to bid opening.
All bidders awarded a contract in the amount of$10,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Rights&Relations Department the Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the
Human Rights&Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations
Department at(402)444-5055.
(PLEASE PRINT LEGIBLY OR TYPE)
Payment Terms % Firm: t�a A7v cab:. e,(P 9Mai' I�l�prpoo
'�i e �Ocil`F( f,4fco A
p j RAVER Delivery(or completion) Nametr �+,U(5.yj Signature. „� ((/ ,
calendar days following Title:' &" �c. a656jr47Vx Phoneloi,.�/0.3 Z 1 j a" Fax:�O2. t( 17'Z,
7OS
award Address:c ti '��11 ST OMAHA t i& 6 O f 3'f
Street/P.O.Box City State Zip
Email Address�oA de/f)c ulk , h e t n1c n>�f/2.
•
RS
DOUGLAS COUNTY
REQUEST FOR BID AND BID'SHEET
• ON: CITY OF OMAHA Scott SCBA Cylinders
RETURN BIDS TO: Published: April 11,2018 Page 1
CITY CLERK
1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5%
LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS$20,000 OR MORE.
Omaha,NE 68183 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO
"CITY OF OMAHA"
NOT AN ORDER Bid Opening Time&Date: 11:00 a.m.CST or Wednesday,April 25,2018
IMPORTANT
1.Bid must be in the office of the CITY CLERK,1819 Famam Street,LC-1, 4. If Federal Excise Tax applies,show amount of same and deduct.
OMAHA-DOUGLAS CIVIC CENTER,Omaha,NE 68183 Exemption certificates will be furnished. Do not include tax in bid.
by the opening date and time Indicated in a sealed envelope marked:
BID ON:CITY OF OMAHA Scott SCBA Cylinders 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6.When submitting bid on items listed,bidder may on a separate sheet,make
Bid bond or certified check shall be made payable to"City of Omaha" suggestions covering reduction in costs wherever this is possible through
FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign,change of material or utilization of standard items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not bid,return sheets with reason for declining. Failure to do so will indicate
have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list.TABULATION SHEETS FOR THE BIDS
accept or reject any part of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT
www.douolascountvourchasing.orq. DO NOT CALL FOR THIS INFORMATION.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the item(s)listed below: •
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
The City of Omaha is seeking bids to purchase Scott
SCBA Cylinders for the Omaha Fire Department.
Scott 4500psi, 30 minute, Carbon Wrap 25 each Cylinder with Valve, Part#804721-01 BID/each: $ 7 4 O QI .'"/Z 0 $ 1lGt ?6-6
(5%Bid Bond is to be based
upon this amount,if over
$20,000.00)
Questions regarding this bid should be sent via email to
bidquestions@douglascounty-ne.gov. Vendor must
include the bid title and opening date in the subject line.
•
The deadline to submit questions on this bid is 11:00
a.m. on the Thursday before the bid opening date.
Answers to questions will be posted via an addendum at
• www.douglascountypurchasing.org under Current Bids
and Proposals for your specific bid, not later than the
•
Friday prior to bid opening.
All bidders awarded a contract in the amount of$10,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Rights&Relations Department the Contract Compliance Report(Form CC-1). This report shall be in effect for 24 months from the date received by the
Human Rights&Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights&Relations
Department at(402)444-5055.
(PLEASE PRINT LEGIBLY OR TYPE)
Payment Terms 100 % 3G C1015 Firm: Al • Incorporated :
Delivery(or completion) Name: gCtfl d,{f ECAZ p f()/4�") Signature:
30 calendar days following Title: 5c I e$ /to if,, Phone:L 62,- �jgO''t 573 Fax:-iO _-79.7-- ,'78Cf
award Address:19jGG . • / 4Any AVF, , Nf, 4s go 2- S
StreetW.O.Box ( City State Zip
Email Address: 'R hrt.(-klm t4/ a ,es-2i/e b C01JI4
•
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA-Scott SCBA Cylinders
NOT AN ORDER . Page 2
BID CLAUSES -TERMS AND CONDITIONS
REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska
and listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check,an official
bank check,or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City
of Omaha,or lawful money of the United States,or a United States Government Bond(negotiable)are acceptable substitutes
for bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A
BID BOND AND WOULD BE CAUSE FOR REJECTION OF BID. If a bidder submits more than one bid,only one bid bond is
required; however,the 5%bid bond must be calculated using the highest bid amount of all submitted bids.
Vendor Restrictions: From the date the bid is issued until a determination is announced regarding the selection of the
contractor, contact regarding this project between potential consultants/vendors/contractors and individuals employed by the
City of Omaha (Omaha)is restricted to only written communication with the person designated as the point of contact for this
bid. Once a contractor is preliminarily selected,that contractor is restricted from communicating with Omaha employees with
the exception of employees designated to negotiate,discuss or finalize a contract. Violation of this condition may be
considered sufficient cause to reject a contractor's proposal and/or selection irrespective of any other condition.
Conflict of Interest: Pursuant to Section 8.05 of the Home Rule Charter and all state and local rules, CONTRACTOR assures
City of Omaha(CITY)that no elected Official or any officer or CITY employee shall have a financial interest,direct or indirect,
in any CITY agreement. In the performance of this agreement,CONTRACTOR will avoid all conflicts of interests or
appearances of conflict of interest. CONTRACTOR will report any conflict of interest immediately to the CITY.
CONTRACTOR did not and will not provide any money or other benefit of any kind to any CITY employee in the procuring of,
facilitation of, and execution of or during the duration of this Agreement.
Drug Free Policy: CONTRACTOR assures City of Omaha that CONTRACTOR has established and maintains a drug free
workplace policy.
Unavailability of Funding: Due to possible future reductions including but not limited City of Omaha (CITY), State and/or
Federal appropriations,the CITY cannot guarantee the continued availability of funding for this Agreement, notwithstanding
the consideration stated in this Agreement. In the event funds to finance this Agreement become unavailable either in full or in
part due to such reduction in appropriations,the CITY may terminate the Agreement or reduce the consideration upon notice
in writing to Contractor. The notice shall be delivered by certified mail,return receipt requested,or in person with proof of
delivery. The CITY shall be the final authority as to the availability of funds. The effective date of such Agreement termination
or reduction in consideration shall be specified in the notice as the date of service of the notice or the actual effective date of
the CITY, State and/or Federal funding reduction,whichever is later. Provided,that reduction shall not apply to payments
made for services satisfactorily completed prior to the effective date. In the event of a reduction of consideration,Contractor
may cancel this Agreement as of the effective date of the proposed reduction upon the provision of advance written notice to
CITY.
PAYMENT TERMS: Net 30 payment terms shall apply to all invoices billed to the City of Omaha. Payment of invoice amount
will occur within 30 days following receipt of invoice or receipt of goods/services,whichever is later.
PURCHASE OF ADDITIONAL UNITS: Bidders must provide a date for the below statement.
The purchase of additional units by the City of O ha or Douglas County under this contract award shall be held firm through
the following date: 1-• / 3 1 / Za
6IDS it p' lorriED 8Y CITY CLERK
OPi:N.. BY C OMMUTEE felda
C2 5 2018
SIGN ALL COPIES "r Firm M
'^ r '1 7061 1
AS PE; . .�. . ..� ent
Set le
Referred tc i.��ing Ag Tittle f.ct��7 ILVvt A,At
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR BID
ON: CITY OF OMAHA-Scott SCBA Cylinders
NOT AN ORDER Page 3
BID CLAUSES-TERMS AND CONDITIONS
Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev.Stat.
§48-1122,the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee,
or applicant for employment to be employed in the performance of this Agreement,with respect to hire,tenure,terms,
conditions,or privileges of employment because of the race, color, religion, sex, disability,or national origin of the
employee or applicant.
New Employee Work Eligibility Status(Neb. Rev.Stat.§4-108-114)
The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work
eligibility status of new employees physically performing services within the State of Nebraska. A federal immigration
verification system means the electronic verification of the work authorization program authorized by the Illegal
Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a,known as the E-Verify Program,or an
equivalent federal program designated by the United States Department of Homeland Security or other federal
agency authorized to verify the work eligibility status of a newly hired employee.
•
If the Contractor is an individual or sole proprietorship,the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form,available on the
Department of Administrative Services website at www.das.state.ne.us
2. If the Contractor indicates on such attestation form that he or she is a qualified alien,the Contractor
agrees to provide the US Citizenship and Immigration Services documentation required to verify the
Contractor's lawful presence in the United States using the Systematic Alien Verification for
Entitlements(SAVE)Program.
3. The Contractor understands and agrees that lawful presence in the United States is required and the
Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as
required by Neb. Rev. Stat.§4-108.
SIGN ALL COPIES Firm PI
b t $
By pie,,A1(Jt (0t/Gvb,et.4'
Title S et l e 1�s
CONTINUATION SHEET
Responsible Contractor Compliance Form
RC-1 •
. V;AAIi Ai. .
8
rpy
„r
1. Regulation: ..-rz,r wit-r
A.Article IV,Division I of Chapter 10 of the Omaha Municipal Code thereon require:
1.That all contractors who submit a bid to City of Omaha shall designate a representative who on
behalf of the Contractor,shall fill out completely a Responsible Contractor Compliance Form •
(RC-1). An incomplete or unsigned RC-1 form will make your bid null and void.
2. Filing this Report(please initial in the boxes below):
Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully
authorized to perform employment in the United States and that the Contractor and all sub-
contractors shall use E-Verify to determine work eligibility.
ram,' Contractor agrees that Contractor will not knowingly violate Nebraska's Misclassification of
Employee law(Neb.Rev.Stat.Section 48-2901 et seq.).
Contractor agrees that Contractor will not knowingly violate Nebraska's Fair Labor Standards
ll �/�I w(Neb.Rev. Stat.Section 73-104 et seq.).
Contractor has not been convicted of any tax violations(local,State and Federal)within the last
th e years from the date this bid is submitted.
ontractor has not,upon final determination by the Occupational Safety and Health
Administration,been convicted of a criminal,repeat,or willful violation of the Occupational
Safety and Health Act(OSHA)or been convicted of 3 (three)separate"serious"OSHA violations
ithin the past three,(3)years.
Contractor agrees to make a good faith effort to ensure,all subcontractors employed on this project
comply with the provisions of the Res'onsibl ntractor Compliance Form RC-1.
Signs ue14-1d# '
Date ... '12-Y - 16
By signing,I verify on behalf of the Contractor that the information above is true and correct. Filing false
information carries a penalty of up to a$500 fine or six months in jail. In addition,the contractor and sub-
contractors can be subject to immediate disqualification and prohibited from any future City of Omaha
contract for a period of 10 years. •
BIDS TRANSMITTED BY CITY CLE'i.
OPENED BY COMMITTEE
APR 252018 •
AS PER ORD#37061 .
Referred to Purchasing Agent
•
.:
Quote
m :". E S Date 4/9/2018
Quote# QT1168253
MUNICIPAL EMERGENCY SERVICES Expires 5/9/2018
1900 East Military Avenue Sales Rep Backman,Randall
Suite 276 PO#
Fremont,NE 68025
Shipping Method FedEx Ground
Bill To Ship To
Chad Kinney Chad Kinney
Bobbie Tolbert OMAHA FIRE DEPT
1516 Jackson St. 20476 LARAMIE ROAD '
OMAHA NE 68102 Elkhorn NE 68022
United States United States
•
� 0Q � � 1A �
804721-01 CYL&VLV ASSY CARB30MIN,4500 25, 798.40'kz 34: "
19,960.00
•
•
•
I - j
Subtotal 19,960.00
Shipping Cost(FedEx Ground) 0.00
Total $19,960.00
•
This Quotation is subject to any applicable sales tax and shipping&handling charges that may apply.Tax and shipping charges are
considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current local tax
information. •
All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.
Custom orders are not returnable.Effective tax rate will be applicable at the time of invoice.
11111111 IIIIIIIIIIIIIINIIII III .
QT1168253
RESOLUTION NO. 50S1
Item Submitted By: Jessica LaRocca
Department: Fire
Council Meeting Date: May 22, 2018
Res. that, as recommended by the Mayor, the attached bid of Municipal Emergency Services in
the total amount of $19,960.00 for the purchase of Scott SCBA Cylinders is hereby approved.
(The Finance Department is authorized to pay the cost of such purchase from the Omaha Fire
Department budget - General Fund No. 11111, Organization 114561, Account 43254.)
16)
Presented to City Council
May 22, 2018
APPROVED 7-0
eIi abetit /'iitler
City Clerk