RES 2018-0521 - PO to Anderson Ford Lincoln Mercury Mazda for 2 transit vans •
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,, �'s� Public Works Department
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q 4 _JUN_ D .2018 1:� Omaha,Nebraska)444-0601
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44'D FEBR0P CO F' t, AS' , Fax(402)444-5248
City of Omaha (':IA a b-'• Robert G. Stubbe,P.E.
Jean Stothert,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution authorizing the Purchasing Agent to issue a Purchase Order
to Anderson Ford Lincolh Mercury Mazda for the purchase of two, 1-ton, full size; Ford Transit
Vans to be utilized by the Fleet Management Division.
Fleet Management has recommended the award to Anderson Ford Lincoln Mercury Mazda based
on a bid submitted to the State of Nebraska per Contract No. 14878 OC, in the amount of
$51,330.00.
Anderson Ford Lincoln Mercury Mazda has filed the required Contract Compliance Report, Form
CC-1, as determined by the Human Rights and Relations Department.
The Finance Department is authorized to pay the cost of this purchase from the General Fund
11111, Contract Administration Organization 116261, year 2018 expenditure.
The Public Works Department requests your consideration and approval of the attached
Resolution.
Res ectfully submitte , A proved:
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s 11A: T- ,o.r S-II--1
Robert G. Stubbe, P.E. Date Franklin T. Thompso Date
Public Works Director Human Rights and Relations Director
Approved as to Funding: Referred to City Council for
Consideration:
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'step n B. Curtiss Au, Date Mayor's Office Date
Finance Director
2127Cgrp
C-25A
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the Fleet Management Division of the Public Works Department is in need of
two, 1-ton, full size, Ford Transit Vans; and,
WHEREAS, Anderson Ford Lincoln Mercury Mazda submitted a bid to the State of Nebraska
under contract 14878 OC on October 18, 2017 in the amount of$25,665.00 each; and,
WHEREAS, the cost of this purchase will be paid from the General Fund 11111, Contract
Administration Organization 116261, year 2018 expenditure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OMAHA:
THAT, as recommended by the Mayor, the Purchasing Agent is authorized to issue a
Purchase Order to Anderson Ford Lincoln Mercury Mazda in the total amount of $51,330.00 for
two, 1-ton, full size, Ford Transit Vans to be utilized by the Fleet Management Division; and that,
the Finance Department is authorized to pay the cost of this equipment from the General Fund -
. 11111, Contract Administration Organization 116261, year 2018 expenditure.
2127grp APPROVED AS TO FORM
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CITY ATTORNEY DATE
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By 4-5e.rr. Gl1CAt
Cou cilmembeerr�
.Adopted �U�1(\-Q.�...5. .Zo1 C1....
City Cle1Irk
Approved. ... , '"�j1.kk, . ,
Mayor
STATE OF IN EBRAS KA CONTRACT AWARD State Purchasing Bureau
1526 K Street,Suite 130
Lincoln, Nebraska 68508
PAGE ORDER DATE Telephone:(402)471-6500
_._ _ 1 of 4 10/18/17 Fax:(402)471-2089
BUSINESS UNIT BUYER
9000 DIANNA GILLILAND(AS) CONTRACT NUMBER
VENDOR NUMBER: 503856 14878 OC
VENDOR ADDRESS: Secondary E85 Award
AFL,LLC
DBA ANDERSON FORD LINCOLN MERCURY MAZDA
2500 WILDCAT DR
PO BOX 83644
LINCOLN NE 68501-3644
AN AWARD HAS BEEN MADE TO THE CONTRACTOR NAMED ABOVE FOR THE FURNISHING OF MATERIALS AND/OR SERVICES
AS LISTED BELOW FOR THE PERIOD: ,It
X
OCTOBER 20, 2017 THROUGH OCTOBER 19, 2018
NO ACTION ON THE PART OF THE CONTRACTOR NEEDS TO BE AT THIS TIME. ORDERS FOR THE MATERIALS AND/OR
SERVICES WILL BE MADE AS NEEDED BY THE VARIOUS AGENCIES OF THE STATE.
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THIS CONTRACT IS NOT AN EXCLUSIVE CONTRACT TO FURN)SH„THE MATERIALS AND/OR SERVICES SHOWN BELOW, AND
DOES NOT PRECLUDE THE PURCHASE OF SIMILAR MATERIALS AND/OR SERVICES FROM OTHER SOURCES. •
THE STATE RESERVES THE RIGHT TO EXTEND THE PERIOD OF.THIS CONTRACT BEYOND THE TERMINATION DATE WHEN
MUTUALLY AGREEABLE TO THE CONTRACTOR AND THE'STATEOF"-NEBRASKA.
a
Original/Bid Document 5654 OF
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Contract to supply and deliver 2018 OR CURRENT PRODUCTION YEAR 1 ITON FULL SIZE CARGO VAN FLEX FUEL VEHICLE E85,as
per the attached specifications,for the contract period October 20120?7 through October 19,2018. The contract may be renewed for one
(1)additional one(1)year period when mutually agreeable to ttie vendor and the State of Nebraska.
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See attached Master Agreement Terms and Conditions page for apfroxim lte.units to be purchased.The Unit Price is equal to the Base
Price for items before the Option Bid List.
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Make/Model: Ford Transit �1,�'.t'--�= +r= -'- -• �"`�
�... r t ,
IMPORTANT NOTE:_Puircha`elOrlders must have'a$a t line select d proyiding•E teno) �obf,°Interior Col&,and Seat Color. The colors
and color codes are prdvideti on a color chart attectieb_ lb the cbn(ra(ctt.' 't M L r i;"-`' w
+.�a^"I'11- ' ri"` wr y1f � `ill.k 1i t��^ �[y Jj) '. r , T iy -
Vendor Contact Bobby Colciasure _ .x/ ,. -
--
Phone:402-617-4521
E-Mail:bobbyc@andersonautogroup.com
(cp 10/18/17)
Estimated' Unit of Unit
Line Description Quantity Measure Price
1 FFV E85 1 TON FULL SIZE 20.0000 EA 25,665.0000
CARGO VAN
2018 or Current Production Year 1 Ton Full Size Cargo Van Flex Fuel Vehicle E85
E85(Units capable of operating on a fuel mixture of up to 85%Ethanol/15%Unleaded gasoline without additional
change or conversions.)
- • 'Q 7
RIEL ADMINISTRATOR
R43500)N1SCDOD1INISC00012010901
STATE OF NEBRASKA CONTRACT AWARD State Purchasing Bureau
1526 K Street,Suite 130
Lincoln,Nebraska 68508
PAGE ORDER DATE Telephone:(402)471-6500
2 Of 4 10/18/17 Fax:(402)471-2089
BUSINESS:UNIT BUYER
9000 DIANNA GILLILAND(AS) CONTRACT NUMBER
VENDOR NUMBER: 503856 14878 OC
Estimated Unit of Unit
Line Description Quantity .Measure Price
Make: Ford
Model:Transit
GVWR: 9500
Series,Code,Trim Level:W2Z,101 A
Engine: 3.7L V6
Delivery time after receipt of order(number/days):90days
MSRP as bid:$38,645.00
The original manufacturer's statement of origin,a service authorization card,and a properly executed service and
warranty policy shall accompany each vehicle when delivered.
OPTIONS 1,
2 ENGINE(OTHER GAS) .. 20.0000 EA 1,865.0000
ALTERNATE ENGINE SIZE
. 11; 14,.
ENGINE SIZE:3.5 L Ecoboost I�
3 ADDITIONAL ROOF HEIGHT 1 I 20.0000 EA 2,495.0000
ROOF HEIGHT:Medium Roof
! I
1.I
4 ADDITIONAL CARGO LENGTH 20.0000 EA 5,995.0000
LENGTH: 148"EL Wheelbase; .``i�- -i ""�� J t _
r
SIDE AND REAR DOOR OPTION:Rear-Cargo/Side-Sliding 1 �s :.!y; • It
s ; ' -
5 CURB,RIGHT SLIDING ` ; - "� ~� y -,-- x 20.0000 i. !_ EA :=r''4 995.0000
SIDE DOOR
6 60/40 SPLIT SIDE DOOR 20.0000 EA 3,395.0000
DRIVER'S SIDE
Dual Sliding Doors
7 PASSENGER VAN 20.0000 EA 595.0000
WINDOW PACKAGE
8 REAR HEATING AND 20.0000 EA 995.0000
AIR CONDITIONING
•
9 POWER ELECTRIC SEATS 20.0000 EA 595.0000
10 STANDARD PAINT-ATTACH LIST 20.0000 EA 0.0000
AND IDENTIFY AS NO
ADDITIONAL COST PAINTS
•
"111:Bl1YE ITIALS
R435001NISC0001INISC000120160901
STATE OF N EBRASKA.CONTRACT AWARD State Purchasing Bureau
1526 K Street,Suite 130
Lincoln;Nebraska 68508 •
PAGE ORDER DATE Telephone:(402)471-6500
3 of 4 10/18/17 Fax:(402)471-2089
" BUSINESS UNIT BUYER
9000 DIANNA GILLILAND(AS) CONTRACT NUMBER
VENDOR NUMBER: 503856 14878 OC
Estimated Unit of Unit
Line Description Quantity Measure Price
11 EXTRA COST PAINT-ATTACH LIST 20.0000 EA 150.0000
AND IDENTIFY AS EXTRA
COST PAINTS •
•
12 FULL CRASH SCREEN f i 20.0000 EA 795.0000
,,i
13 PROTECTIVE SAFETY CAGE • 20.0000 EA 595.0000
BEHIND DRIVERS SEAT
ak
14 SERVICE AND REPAIR MANUAL pi 20.0000 EA 295.0000
FOR EQUIPMENT AND ENGINE 10 . - ,`
CD ROM `
15 CARGO TYPE WITH ONLY DRIVER , t k 20.0000 EA . -225.0000 .
AND FRONT PASSENGER SEATS 11
+ i
WITH GLASS ONLY IN WINDSHIELD,DRIVER AND PASSENGER DOORS(Deduct)
16 NO GLASS RIGHT SIDE 11 r/' ! I 20.0000 EA -125.0000
60/40 SWINGDOORS(DEDUCT) fr.
. ii1
17 REVERSE SENSING SYSTEM • 20.0000 EA 395.0000
IF AVAILABLE FROM MANUFACTURER 1 ,
-., r- 1_i fir'- _..�.r.
I.l •1 , 1r, r !' - fw �- 'l w
18 DROP SHIPMENT CHARGES OUTSIDE 20.0000 :_ EA 395.0000
THE LINCOLN AREA.ADDITIONAL1 r 7 ;( ,1 n r .l 7 rj r. ;".1,''rr a 1 t4111
COSTS,OF.CHARGeSIFOR VEHICLE DROP SHIPMENT OUTSIDE THE LINCOLN AREA1DROP SHIPMENT
CHARGES WOULD BE FOR VEHICLES BOUGHT BY POLITICALjENTITIES AND OTHER DIVISIONS OF .
GOVERNMENT.--, ,.- , ru9+w .&I. .. : & C ; i -,+
19 PROTECTIVE VINYL BODY MOLDING 20.0000 EA 395.0000
DEALER INSTALLED IF NOT
STANDARD EQUIPMENT
20 INSULATION/SOUND 20.0000 EA 995.0000
REDUCING PACKAGE
21 ADDITIONAL FOB IF EQUIPPED 20.0000 EA 169.0000
WITH KEYLESS REMOTE ENTRY
22 DEALER INSTALLED REAR WINDOW 20.0000 EA 225.0000
DEFROSTER IF NOT STANDARD
EQUIPMENT
23 VINYL SEATS WITH VINYL TRIM 20.0000 EA -25 0000
. • 0 A
BUY*" T IALS
IR435001 NISC0001INISC0001 20150001
STATE OF NEBRASKA CONTRACT AWARD State Purchasing Bureau
1526 K Street,Suite 130
Lincoln,Nebraska 68508
. PAGE — ORDER DATE - -- , Telephone:(402)471-6500
4 of 4 - 10/18/17 Fax:(402)471-2089
BUSINESS UNIT BUYER
9000 DIANNA GILLILAND.(AS) CONTRACT NUMBER
VENDOR NUMBER: 503856 14878 OC
Estimated Unit of Unit
Line Description Quantity Measure Price
HEAVY-DUTY FOAM SEATS W/
LUMBAR SUPPORT(DEDUCT)
24 FULL CRASH SCREEN 20.0000 EA 895.0000
WITH CENTER OPENING
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8111'E INITIALS
R435001NISC00011N:SC000120150901
RESOLUTION NO. 5a
Item Submitted By: Gary Pech
Department: Public Works
Council Meeting Date: June 5, 2018
Res. that, as recommended by the Mayor, the Purchasing Agent is authorized to issue a
Purchase.Order to Anderson Ford Lincoln Mercury Mazda in the total amount of $51,330.00 for
two, 1-ton, full size, Ford Transit Vans to be utilized by the Fleet Management Division. (The
Finance Department is authorized to pay the cost of this equipment from the General Fund
11111, Contract Administration Organization 116261, year 2018 expenditure.)
V
09)
Presented to City Council •
June 5, 2018 •
APPROVED7—t
gItzabetll lei{tier
City Clerk