RES 2018-0584 - PO to Mackay Meters Inc for meter mechanisms �� , 'sI 1 l i L. (1 L" ` Public Works Department
t�jl%r N Omaha/Douglas Civic Center
no r!2 E�i '� JUN 9 � JUN -8 1819 Famam Street,Suite 601
o;F`?�y '= 'J'''ry Omaha,Nebraska 68183-0601
Aoq 4y (402)444-5220
4TFD AEBRV� CITY CLERK Fax(402)444-5248
City of Omaha (1 M,14}. .L N z=5 +A K t Robert G.Stubbe,P.E.
Jean Stothert,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a.Resolution authorizing the Purchasing Agent to issue a purchase order
to MacKay Meters, Incorporated for the sole source purchase of meter mechanisms; and meter
and collection accessories to be utilized by the Parking Division of the Public Works Department.
The Public Works Department is requesting that bidding procedures be waived due to the
specialized nature of this equipment in accordance with Section 5.16.-of the Home Rule Charter
of 1956 for the purchase of unique or non-competitive items.
The Finance Department iisauthorized to pay the cost of this purchase totaling $57,132.76 from
the Parking Revenue'Fund 21116, Parking Meters Organization..116183, year 2018 expenditure.
The Public Works Department requests your consideration and approval of this Resolution.
Respectfully submitted, Approved:
, rZ5--.fa '�
o ,Awe.._. i
bert G. Stubbe, P.E. Date Franklin T. Thornpso Date
Public Works Director Human Rights and Relations Director
Approved as to Funding: Referred to City Council for Consideration:
14 6 0 --..
AAA__ _4) -1A-.4.._ (40/ -7//
�teph n B. Curtiss 41414 Date Mayor's Office Date
Finance Director
1825Chra
City Clerk Office Use Only:
Publication Date(if pplic b :
RESOLUTION NO. Agenda Date: )
Department: L`
Submitter: k
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the Parking Division of the Public Works Department is in need of meter mechanisms, and
meter and collection accessories supplied by MacKay Meters, Incorporated; and,
WHEREAS, due to the specialized nature of this type of equipment, it is recommended that the bidding
procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of
unique or non-competitive items; and,
WHEREAS, that the Finance Department is authorized to pay the cost of this purchase totaling
$57,132.76 from the Parking Revenue Fund 21116, Parking Meters Organization 116183, year 2018
expenditure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
THAT, as recommended by the Mayor, the Purchasing Agent be authorized to issue a Purchase Order
to MacKay Meters, Incorporated, in the amount of$57,132.76 for meter mechanisms, and meter and collection
accessories to be utilized by the Parking Division, is hereby approved; and, that the Finance Department is
authorized to pay this cost from the Parking Revenue Fund 21116, Parking Meters Organization 116183, year
2018 expenditure.
APPROVED AS TO FORM:
1825hra
/I_c.ITY ATTORNEY DATE
Adopted: JUN i 9 2018 �V
Attest:
Ci ler
Approved: il.
Mayor
Douglas County Purchasing Department
Unique Item Justification
For City of Omaha and Douglas County
Complete the entire form to request unique (sole source) products or services and return to the
Douglas County Purchasing Department.
Department: Public Works PO #:
Product or service requested: Sealed locking parking meter cups, vault doors, meter
mechanisms, collection parts, and meter accessories
Recommended Vendor: Mackay Meters, Inc.
Estimated annual expenditure for the product/service: $ 57, i 30. 762
Initial all entries that apply to the proposed product or service. More than one entry may
apply to a unique product/service. Attach a memorandum containing complete
justification and supporting documentation as directed.
1. The listed vendor is the original manufacturer or provider of this
product/service. There are no regional distributors. (Attach the manufacturer's written
certification that no regional distributors exist. Item No. 3 must be completed.)
2. The parts/equipment are not interchangeable with similar parts/equipment of
another manufacturer. (Explain in separate memorandum.) .
3. X This is the only known item or service that will meet the need of this
Department or perform the intended function. (Attach memorandum with details of
specialized function or application.)
4. X The parts/equipment are required from this source to permit standardization.
(Attach memorandum describing basis for standardization request.)
1
5. This is the only known vendor that can supply this product. (Explain in ,( 1
separate memorandum why no other vendor is acceptable.) c;
-r-
6. None of the above apply. A detailed explanation and justification for this
unique item/sole source request is contained in an attached memorandum. =.' V.
The undersigned requests that the competitive procurement process be waived anchat
the vendor, identified as the supplier of the service or goods, be authorized as a unique
so (sole source) for th service or goods.
,rtz_sr../)
.5'- /6. - / s
Depa ent Head/Elected Official Date
For Purchasing Department Only
Approved by. Denied by: Date: - u/1 F
Reason for Denial:
Revised 11/2014 Neb. Rev. Stat.§23-3109(1)
Memorandum
May 16,2018
TO: Eric Carlson, Purchasing Agent
FROM: Hannah R. Adeponu, Parking Division
SUBJECT: Sole-Source Purchase,Mackay Meters, Inc.
The Parking Division of the Public Works Department is requesting that the locking parking
meter cups, vault doors, meter mechanisms, collection parts, and meter accessories be approved
as a sole source item from Mackay Meters, Inc.
These meter cups and vault doors contain a unique lock and key combination designed by
Mackay and have been used for over 20 years. This allows the Parking Division to maintain
standardization of the meter cups and vault doors which are only unlocked in the collection
containers. Additional parts requested above are also requested for sole source approval as they
allow for maintenance of the existing meters that are in place and are specific to the
manufacturer.
We are asking to maintain the current quantities and planned new locations.
Thank you for your assistance in this matter.
—_... QUOTE FORM Order No. Page
•
--i 230518 /
Date 2018-05-23
,�.. ina—MP— Sales Type: Quote
Nt A,c K,air 'METERS Sold To: Park Omaha Ship To: Same
MacKay Meters,Inc. 1819 Farham Street
1342Abercrontbie Road Suite 308 . Attn: Hannah Adeponu
New Glasgow,Nova Scotia Phone:(888)462-2529X; ' Omaha,NE Fax:
Canada B2H5C6 Fax:(902)752-4889 68183 Phone: 402-444-7275
Ord# Ord.Date Cust.# Ship Via Req.Ship Dale Gast P.O. Terms Sales Person FEIN#
2305/8 JM On file
Item Qty.Ord Shipped BO Item# Description Unit Price Total
1 500 37H50520080 Extended Sealed Coin Can-Bell $ 24.50 $ 12,250.00
Lock-OMAHA SN TBD _
•
2 /60 37H50520085 Regular Sealed Coin Can-Bell $ 22.50 $ 3,600.00
Lock-OMAHA sn TBD
• 3 50 20GD0000025 Smart Chute Plus $ 48.95 $ 2,447.50
4 150 22GD2000035 Guardian XL complete mech $ 179.95 , $ 26,992.50
S 50 50KY0000035 Square Headed Key-coin can, $ 18.50 $ 925.00
mech housing-OMAHA _
6 50 60HS0520015 MKH 4000 Vault Door Assembly- $ 19.50 $ 975.00
7 100 60HS0520520 Yoke Assembly-Black $. 41.50 $ 4,150.00 •
•
9 12 75CC0520038 Sealed Receptacle c/w Nylon $ 179.50 $ 2.154.00
8 1000 37H50000040 Dome Flat Face $ 2.95 $ 2,950.00
Comments: Sub Total . $ 56,444.00
Shipping $ 688.76
Applicable Tax
Total $57,132.76
•
RFP
Tender
Page 1
NO. U'-T
Item Submitted By: Hannah Adeponu
Department: Public Works
Council Meeting Date: June 19, 2018
Res. that, as recommended by the Mayor, the Purchasing Agent be authorized to issue a
Purchase Order to MacKay Meters, Incorporated, in the amount of $57,132.76 for meter
mechanisms, and meter and collection accessories to be utilized by the Parking Division, is
hereby approved. (The Finance Department is authorized to pay this cost from the Parking
Revenue Fund 21116, Parking Meters Organization 116183, year 2018 expenditure.)
025
Presented to City Council
June 19, 2018
APPROVED 7-0
8lizabeth Butler
City Clerk