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RES 2018-1018 - Contract - Midlands Mentoring Partnership - mentoring recruitment campaign !/ 4�F OMAHA NE8R7 ti C r `r Office of the Mayor y® tt ► ;� 1819 Farnam Street,Suite 300 �= " M Omaha,Nebraska 68183-0300 Ap �y• !5 (402)444-5000 . R4Y t)FEBO is FAX:(402)444-6059 h City of Omaha Jean Stothert,Mayor Honorable President and Members of the City Council, Attached is a Resolution to approve an agreement between the City of Omaha and Midlands Mentoring Partnership in the amount of $10,000 for the Mentoring Recruitment Campaign, during the period of January 1, 201.9 to June 30, 2019. The Midlands Mentoring Partnership serves at-risk youth in Omaha ages 5 to 24, helping to expand the number of mentoring relationships for youth most in need. This contract is budgeted • and payable in the amount of $10,000 from 2019 Community Services, General Fund 11111, Organization 126046. Your favorable consideration is requested. Sincerely, Approved as to Funding: • -tjj2A7L- )0/2-s--//s, ,/ if Jean Stothert Date Step en B. Curtiss • D to Mayor Finance Director E� S' Approved: Franklin T. Thompson Date Human Rights and Relations Director P:\MYR\0007AP • RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, Midlands Mentoring Partnership, a Nebraska non-profit corporation, has signed an agreement with the City of Omaha, which is attached hereto, to provide specified services; and, WHEREAS, pursuant to such agreement Midlands Mentoring Partnership shall operate the Mentoring Recruitment.Campaign, during the period of January 1, 2019 to June 30, 2019; and; WHEREAS, the Mayor recommends approval of the agreement in the amount of ten thousand dollars($10,000)to Midlands Mentoring Partnership for financial support of such activities; and, WHEREAS, funding for the agreement is budgeted in the amount of ten thousand dollars($10,000)from 2019 Community Services, General Fund 11111, Organization 126046;and, WHEREAS, it is in the best interest of the citizens of the City of Omaha to approve the agreement; and, • NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the agreement between the City of Omaha and Midlands Mentoring Partnership in the amount of ten thousand dollars($10,000)to operate the Mentoring Recruitment Campaign from January 1, 2019 to June 30, 2019, and incorporated herein by this reference, and funding of such project, is hereby approved. FURTHER THAT, the Finance Director is authorized to provide payment of ten thousand dollars ($10,000) from 2019. Community Services, General Fund 11111, Organization 126046; and in accordance with the contract terms. APPROVED AS TO FORM: • DEPU CITY ATTORNEY DATE P:\MYR\0007AP RESOLUTION NO. IA PAGE 2 • ADOPTED: NOV 0 6 2018 6P -DCITY CLERK APPROVED A - MAYOR' P:\MYR\0007AP AGREEMENT This Agreement is made and entered into this q day of od-off(', 2018, by and between the City of Omaha, a Nebraska municipal corporation (hereinafter referred to as "City") and Midlands Mentoring Partnership, 115 South 49' Avenue, Omaha, NE 68132 (hereinafter referred to as "Contractor"). WHEREAS, the City of Omaha, in furtherance of its statutory authority to promote public health, welfare,and safety to its citizens and residents,wishes to contract with the Contractor,as described below, to obtain the Contractor's services in the implementation of this Grant Award; and, WHERAS, the City has set-aside funding from the 2019 Community Service Development allocation for the implementation of this Grant Award. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Contractor mutually undertake and agree as follows: I. DUTIES OF THE CONTRACTOR The Contractor agrees to do the following, along with all other obligations expressed or implied in this Agreement: A. The Contractor will provide the services and duties as stated more fully in Midlands Mentoring Partnership's 2019 Community Services Application, revised budget, and any future approved budget modifications. The Contractor will facilitate an annual citywide Mentor Recruitment Campaign. Funds will underwrite the cost of mentor recruitment events hosted by Midlands Mentoring Partnership's twelve mentoring partner programs. These efforts will facilitate the recruiting of mentors to serve at-risk youth in Omaha. Midlands Mentoring Partnership Item Computation Cost Grants to Partner Programs 12 Partner Programs x$833.33/partner $10,000 Grant Award Amount: $10,000 B. The Contractor will be responsible for all aspects of the project including day-to-day management of the Program. The identity of the chief executive of the Contractor and any changes thereof shall be provided to the City. C. The Contractor shall maintain an accounting system that accurately tracks income and expenditures associated with this Grant Award separate from other agency funds. D. The Contractor agrees to comply with the financial and administrative requirements set forth in the City of Omaha Grants Management Handbook. E. The Contractor understands and agrees that funds may be frozen if the Contractor does not respond in a timely fashion to requests to address audit findings and financial or programmatic monitoring findings. F. The Contractor shall allow the City to have access to the Contractor's records and program site for the purpose of financial and/or program audits,as may be required in the sole discretion of the City or its authorized designee. The Contractor shall retain all documents for a minimum of five years following the completion of this Grant Award. G. The Contractor will implement and enforce, as to its employees, a drug-free workplace policy substantiality similar to the City of Omaha's policy which is on file with the Human Resources Department. H. The Contractor will provide an executed W-9 Verification form. I. The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status of new employees physically performing services within the State of Nebraska.A federal immigration verification system means the electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a,known as the E-Verify Program, or an equivalent federal program designated by the United States Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If the Contractor is an individual or sole proprietorship,the following applies: 1. The Contractor must complete the United States Citizenship Attestation Form, available on the Department of Administrative Services website at www.das.state.ne.us. 2. If the Contractor indicates on such attestation form that he or she is a qualified alien,the Contractor agrees to provide the US Citizenship and Immigration Services documentation required to verify the Contractor's lawful presence in the United States using the Systematic Alien Verification for Entitlements (SAVE)Program. 3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat. §4-108. II. TERM This Agreement shall become effective on January 1, 2019 and shall terminate on June 30, 2019. Either party may immediately terminate this Agreement upon mailing prior written notice thereof to the other party; provided, that in the event of such early termination, the Contractor shall immediately return - 2 - to the City all unexpended funds advanced to the Contractor under this Grant Award. In the event the Contractor requires an extension to the terms of this Grant Award, requests must be submitted in writing to the City's Grant Manager no later than 45 days prior to the end of the Award term. In the event of an extension approval, the Agreement shall automatically be extended to the end of the approved extension. III. COMPENSATION The City shall compensate the Contractor in an amount not to exceed, under any circumstances, $10,000 ("Maximum Compensation"). Following the execution of this Agreement, the Contractor must submit quarterly reimbursement requests by the due by dates outlined under IV.Reporting Requirements. Quarterly Reimbursement Requests must detail funds expended during the quarter, along with clear, concise, and detailed backup documentation supporting all expenses. Quarterly Reimbursement Requests are required even if no funds were expended during the time period. All requests for reimbursement shall be submitted electronically to the City of Omaha, Mayor's Office, Grant Manager. Originals shall be retained in the Contractors records and made available upon request for audit purposes. Any tangible equipment purchased by the Contractor with funds pursuant to this Agreement shall be the property of the Contractor. IV. REPORTING REQUIREMENTS The Contractor shall comply with all reporting, data collection and evaluation requirements, as prescribed below and as outlined in the City of Omaha Grants Management Handbook. All reports for reimbursement shall be submitted electronically to the City of Omaha, Mayor's Office, Grant Manager. Originals shall be retained in the Contractors records and made available upon request for audit purposes. A. Quarterly Report Filing Schedule: Programmatic performance reports, and fiscal expense and reimbursement requests are due quarterly as identified below during the term of this Grant Award. B. Close Out Reporting: Grant Awards will only be closed out once all final documentation has been received from the Contractor and approved by the City. Final programmatic performance reports, and fiscal expense and reimbursement requests are due by the deadline identified below. - 3 - Progress Report Schedule Reporting Programmatic Report Fiscal Expense& Period Reimbursement Requests Due by Date Delinquent After Due by Date Delinquent After January—March 4/30/19 4/30/19 4/30/19 4/30/19 April—June 7/30/19 7/30/19 7/30/19 7/30/19 Final Close Out 7/30/19 7/30/19 7/30/19 7/30/19 C. Grant Award Adjustment: Grant Award funds must be used for the purposes identified in the Contractor's 2019 Community Services Application. The Contractor shall not undertake any work or activities that are not described in the Application, and that uses staff, equipment, or other goods or services paid for with Grant Award funds, without prior written approval from the City's Grant Manager. The Contractor must submit an adjustment request to the City when any of the following will occur: the focus of the Contractor's funded Project changes;there is a change in the start or end date of the funded project; a new project director or fiscal officer is assigned to the Project by the Contractor; or a budget modification is requested by the Contractor to transfer dollars between budget line items. No budget revisions are to be made by the Contractor without prior written approval from the City's Grant Manager. V. INDEMNITY To the extent allowed by law,the Contractor covenants and agrees to indemnify and hold harmless the City of Omaha, their officers, agents and employees, their successors and assigns, individually or collectively, from and against all liability for any fines, claims, suits, demands, actions or causes of action of any kind and nature asserted by the Contractor or by anyone else,for personal injury or death,or property damage in any way arising out of or resulting from the acts of the Contractor's employees or agents pursuant to this Agreement, and the Contractor further agrees to pay all expenses in defending against any claims made against the city of Omaha provided, however, that the Contractor shall not be liable for any injury, damage or loss occasioned by the sole negligence or willful misconduct of the City,its agents or employees. The Contractor, and the City of Omaha shall give prompt and timely written notice of any claim made or suit instituted which, in any way, directly or indirectly,contingently or otherwise, affects or might affect the other parties. - 4 - VI. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE During the performance of this contract, the contractor agrees as follows: 1. The Contractor shall not discriminate against any employee applicant for employment because of race, religion, color, sex, age, sexual orientation, gender identity, disability or national origin. The Contractor shall ensure that applicants are employed and that employees are treated during employment without regard to their race, religion, color, sex, age, sexual orientation, gender identity, disability or national origin. As used herein, the word "treated" shall mean and include, without limitation, the following: recruited, whether by advertising or by other means; compensated; selected for training, including apprenticeship;promoted;upgraded;demoted;downgraded;transferred;laid off;and terminated. The Contractor agrees to and shall post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officers setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity or national origin, age, disability. 3. The Contractor shall send to each representative of workers with which he has a collective bargaining agreement or other contract or understanding a notice advising the labor union or worker's representative of the Contractor's commitments under the equal employment opportunity clause of the City and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall furnish to the Human Rights and Relations Director all federal forms containing the information and reports required by the Federal Government for federal contracts under federal rules and regulations, including the information required by section 10-192 to 10-194, inclusive, and shall permit reasonable access to his records. Records accessible to the Human Rights and Relations Director shall be those which are related to paragraphs (1) through (7) of this subsection and only after reasonable notice is given the contractor. The purpose of this provision is to provide for investigation to ascertain compliance with the program provided for herein. 5. The Contractor shall take such actions with respect to any subcontractor as the City may direct as a means of enforcing the provisions of paragraphs (1) through(7) herein, including penalties and sanctions for noncompliance; however, in the event the Contractor becomes involved in or is threatened with litigation as the result of such directions by the City, the City will enter into such litigation as is necessary to protect the interests of the City and to effectuate these provisions of this division; and in the case of contracts receiving federal assistance, the Contractor or the City may request the United States to enter into such litigation to protect the interests of the United States. 6. The Contractor shall file and shall cause his subcontractors, if any to file compliance reports with the Contractor in the same form and to the same extent as required by the Federal Government for federal contracts under federal rules and regulations. Such compliance reports shall be filed with the - 5 - Human Rights and Relations Director. Compliance reports filed at such times as directed shall contain information as to the employment practices, policies, programs and statistics of the Contractor and his subcontractors. 7. The Contractor shall include the provisions of paragraphs (1) through (7) of this section, "Equal employment opportunity clause,"and section 10-193 in every subcontract or purchase order so that such provisions will be binding upon each subcontractor or vendor. VII. DEBARMENT OR SUSPENSION BY ANY FEDERAL AGENCY Office of Management and Budget(OMB) guidelines require that any individual or entity that has been placed on the Excluded Parties List System(EPLS -available for review through www.sam.gov)may not be a participant in a Federal Agency transaction that is a covered transaction or act as a principal of a person participating in one of those covered transactions. These guidelines apply to covered transactions under a grant award from any Federal agency for which a recipient expects to receive reimbursement for expenditures incurred or an advance on future expenditures. The Contractor providing goods and/or services to the City of Omaha,by acceptance and execution of this Agreement agrees, that neither it nor its principals is presently debarred, suspended, proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency. Contractor further agrees,by accepting and executing this Grant Award,that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the Contractor or any lower tier participant is unable to certify this statement, it shall attach an explanation to this Agreement. VIII. INDEPENDENT CONTRACTOR It is understood and agreed by and between the parties that any and all acts that the Contractor or its employees, agents, contractors or servants perform pursuant to the terms of this Agreement shall be undertaken as independent contractors and not as employees of the City. Neither Contractor nor any of its employees or agents shall be construed to be the employee or agent of the City for any purpose whatsoever. Contractor shall not be entitled to any benefits of the City. The City shall not provide any insurance coverage to the Contractor or its respective employees including,but not limited to workers'compensation insurance. Contractor and the City shall each pay all wages,salaries and other amounts due to its respective employees and shall be responsible for all reports, obligations, and payments pertaining to social security taxation, income tax withholding, workers' compensation, unemployment compensation, group insurance coverage, collective bargaining agreements or any other such similar matters. Contractor shall have no authority to bind the City or by or with any contract or agreement, nor to impose any liability upon the City. All acts and contracts of the Contractor shall be in its own name and not in the name of the City,unless otherwise provided herein. - 6 - IX. CAPTIONS Captions used in this contract are for convenience and are not used in the construction of this contract. X. APPLICABLE LAW Parties to this contract shall conform to all existing and applicable city ordinances,resolutions,state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern the terms and the performance under this contract. XI. CONFLICT OF INTEREST A. No elected official nor any officer or employee of the City shall, during their tenure and one year thereafter, have a financial interest, direct or indirect, in this Grant Award or in any funds transferred hereunder. Any violation of this section shall render the Agreement voidable by the City or the Contractor. B. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict with the performance required to be performed under this Agreement; it further covenants that, in the performance of this Grant Award, no person having any such interest shall be employed. XII. WARRANTY AS TO COMMISSIONS The Contractor warrants that it has not employed any person to solicit or secure the Agreement upon any agreement for commission,percentage,brokerage, or contingent fee. XIII. MERGER This Agreement shall not be merged into any other oral or written contract, lease or deed of any type. This is the complete and full agreement of the parties. - 7 - XIV. MODIFICATION This Agreement contains the entire agreement of the parties. No representations were made or relied upon by either party other than those that are expressly set forth herein. No agent,employee or other representative of either party is empowered to alter any of the terms hereof unless done in writing and signed by an authorized officer of the respective parties. XV. ASSIGNMENT Neither party may assign its rights under this Agreement without the express prior written consent of the other party. XVI. CONTRACT DOCUMENTS The Contractor is responsible for review of and compliance with each of the terms of this Grant Award. The parties agree that this Agreement shall include, as if fully set forth herein, the Midland Mentoring Partnership's 2019 Community Services Application;Revised Budget;FFATA Reporting Form; and Audit Certification which are attached hereto. - 8 - XVII. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for purposes of notice, including legal service of process, during the term of this Agreement and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: (a) CITY OF OMAHA Jean Stothert,Mayor Office of the Mayor 1819 Farnam Street, Suite 300 Omaha,Nebraska 68183 Contact: Amber Parker, Grant Manager Phone: (402)444-5211 (b) CONTRACTOR Midlands Mentoring Partnership Deborah Neary,Executive Director 115 S. 49th AVE Omaha,Nebraska 68132 Phone: (402) 715-4176 EXECUTED this day of N(genevl beA/-- , 2018. CITY OF OMAHA,NEBRASKA MIDLANDS MENTORING PARTNERSHIP -VO a/P 6162i4 /1/-ea;Stothert,Mayor Date Deborah Neary,Execue Director Dane A7,/e- Jean ATTEST: Ir/8' izabet Butler, Clerk Date APPROVED AS TO FORM: //1 421dhI y 'ty Attorney ate - 9 - City of Omaha 2019 Community Services Program Grant Application Cover Sheet Organization Contact Information Organization Name: Midlands Mentoring Partnership Address: 115 S. 49th Avenue City: Omaha State: NE Zip: 68132 Head of Organization: Deborah Neary Contact information: dneary@mmpomaha 402-715-4176 Primary Contact Person: Deborah Neary Primary Contact Person Title: Executive Director Email: dneary@mmpomaha Phone: 402-715-4176 Is your organization an IRS 501(c)(3)not-for-profit? '® Yes ❑No If no, is your organization a public agency/unit of government? ❑ Yes ❑No Employer Identification Number(EIN): 47-0840952 Fiscal Year:July 1, 2018—June 30,2019 Proposal Information Provide a two (2)to three (3) sentence summary of your request: Midlands Mentoring Partnership (MMP) is requesting $10,000 for the annual city-wide Mentor Recruitment Campaign.The funds will be used to underwrite the cost of mentor recruitment events hosted by MMP's 12 mentoring programs.These efforts will recruit mentors to serve at-risk youth in Omaha. Population Served: At-risk youth ages 5-24 Geographic Area Served: Omaha Metro Funds are being requested for: n A new program within the organization ® Expansion of an established program ❑ Continuation of a public service provision Budget Overview 05/16/2018 City of Omaha—2019 Community Services Program Page 1 of 12 Grant Cover Sheet&Application Total requested amount for program: $10,000 Total annual cost of the program: $76,000 Total annual organization budget: $714,109.59 City of Omaha 2019 Community Services Program Grant Application Proposal Narrative Content to Address Please ensure your proposal narrative addresses each of the questions listed below. Ensure your narrative does not exceed five(5) single spaced pages. I. Organization General Information A. Brief summary of your organization history, including the date your organization was established. B. Explain the challenges your organization is trying to address,national or local statistics and context that supports the issue(s)and why it matters,and why your organization is best- positioned to do this work C. Brief description of organization's current programs or activities,including any service statistic and strengths or accomplishments D. Other organizations within your community doing similar work and how you work together E. Most significant collaborations and partnerships with other organizations within your community and how they increase your impact F. Number of board members(including their role in the organization),full-time and part-time staff members, and number of volunteers G. Major changes within your organization over the last five(5)years H. Describe how you implemented improvements and enhanced organization effectiveness as a result of evaluation and data assessment II. Purpose of Grant A. Program Title B. Describe how your proposed program aligns with the City's strategic priorities? C. Briefly explain your program,why it was established(cite local or national statistics),the services that will be provided through the program,how the program will meet the needs of the community,the anticipated impact of the program,why your organization is best positioned to implement the program, and how the program aligns with your organization's mission and goals D. Explain how you will define success for the program: include how your organization will assess the program, and gather data to meet the City of Omaha's quarterly reporting requirements. What do you want to happen as a result of your activities. E. If an existing program, provide evaluation results that demonstrate program impact and effectiveness. For new programs, share models or research that suggests the program will be effective. F. List staff members that will be responsible for the program and their qualifications to perform the work and any changes or additional to staff that will occur as a result of this program. 05/16/2018 City of Omaha—2019 Community Services Program Page 2 of 12 Grant Cover Sheet&Application G. Who will be involved in evaluating the program(staff,board, constituents community, consultants)? III. Performance Measurements Complete the table below outlining your programs goals, objectives and performance indicators. (Please add rows to the table as needed. Refer to the table in blue for definitions and examples only.) • Program Goal: MMP and our partner programs will recruit mentors for at-risk youth in Omaha. • Program Objective: MMP will underwrite the cost of mentor recruitment events hosted by 12 partner programs. These events will recruit mentors to serve at-risk youth in Omaha. There are currently 3,000 mentor matches in the Omaha area. Baseline Statistics: The proven outcomes for mentoring are: I. Enhanced academic performance 2. Social & emotional growth Projected 3. Decreased risk-related behavior Results: The specific outcome will be a 10%increase in the number of new mentors that will be available to serve youth from MMP's 12 mentoring programs. More than 300 new mentors will be recruited. Examples and Definitions Program Goal: Goals are the general guidelines explaining what you want to achieve with your program long term. Goals are broad statements of what you wish to accomplish. (Program XYZ will assist 1,000 individuals in receiving services). Program Objective: Objectives define the strategies to attain the identified goals of your program. Objectives are more specific, measurable, and have a defined completion date. (Program XYZ will hire two (2) support staff to increase the number of individuals XYZ can serve). Baseline Where the program now, this number is the benchmark against which future Statistics: progress will be assessed. Projected Where do you expect your program will be at the end of the grant, Results: December 31, 2019? 05/16/2018 City of Omaha—2019 Community Services Program Page 3 of 12 Grant Cover Sheet&Application Proposal Narrative Responses I. Organization General Information A. Brief Summary of Organization Created in 1999, Midlands Mentoring Partnership is a 501(3)(c) collective impact backbone organization dedicated to increasing the number and quality of mentoring programs available for youth. MMP is a public/private organization that receives funding support from local government and private foundations. In Douglas and Sarpy Counties alone, MMP has 12 mentoring programs that are full members and has engaged an additional 40 programs by providing no-cost training and technical assistance. MMP's partner mentoring programs include: ACE Mentor Program, Big Brothers Big Sisters of the Midlands, Bike Union Mentoring Project, Girls Inc. Omaha, Hope Center for Kids, Kids Can Community Center, 011ie Webb Center, Partnership 4 Kids,Release Ministries, YMCA Reach &Rise, Youth Emergency Services, and 100 Black Men of Omaha. MMP creates a forum for mentoring professionals across the community to collaborate, share and leverage resources, and work together in the areas of research and service. The resulting synergy of ideas and resources make MMP a powerful mechanism for bringing mentoring to scale in the Omaha metropolitan area. B. Challenges Mentoring has been proven to increase academic performance, enhance social and emotional growth, and decrease risk-related behavior for youth. While the evidence supporting mentoring is strong, mentoring programs struggle to recruit volunteers to serve as mentors for at-risk youth. According to MMP research, more than 30,000 young people in Omaha and more than 80,000 youth across Nebraska are living below the poverty line. In the Omaha metro area alone,the number of youth needing mentors greatly exceeds the available supply of volunteers to serve as mentors. The approximately 3,000 existing mentoring relationships serve only 10 percent of the youth in need of support from caring and positive adult role models. There are no other agencies bringing together sectors of the Omaha community to work on increasing quality mentoring activities for our at-risk youth. The work of MMP is research-based and collaborative with the ultimate vision to bring about systemic changes that will allow mentoring programs to serve more youth with higher quality services, and this is done in part by leveraging existing resources across the entire sector and community.No agency has ever provided this type of backbone support to help elevate all mentoring agencies and bring more efficiency to the field. MMP tracks monthly data from all mentoring agencies in order to verify the impact that we are making across the community. C. Organization Programs and Activities MMP is committed to quality mentoring and accountability. MMP works closely with mentoring agencies in the Omaha community and across Nebraska to ensure that systems are in place to create, monitor, support and evaluate mentor-mentee matches. MMP also helps expand the number of mentoring relationships for the youth that need it most. Organizational initiatives include: 05/16/2018 City of Omaha—2019 Community Services Program Page 4 of 12 Grant Cover Sheet&Application • City-wide mentor recruitment campaign • No-cost training and technical assistance for all mentoring programs in Nebraska • Background checks at no-cost for all member mentoring programs • Annual mentoring summit with national keynote speaker • Researching the financial "return on investment" for mentoring programs across Nebraska • Advocacy work on the local, state and national level • Data projects to identify at-risk youth and gaps in populations served • Intentional mentoring projects to serve at-risk youth including: o Youth Initiated Mentoring(YIM)—Serves more than 100 juvenile justice youth from the Juvenile Assessment Center, Probation, and DCYC. o Success Mentors - Serves North Omaha schools with the purpose of improving attendance. o Village Zone Mentoring Project - Serves 6th grade black males that live in Omaha's Village Zone. o First Generation/Refugee Youth Mentoring Project—Serves first generation and refugee youth. A funder from Los Angeles is helping incubate this mentoring program. D. Community Partners MMP's partner mentoring programs include: ACE Mentor Program, Big Brothers Big Sisters of the Midlands, Bike Union Mentoring Project, Girls Inc. Omaha, Hope Center for Kids,Kids Can Community Center, 011ie Webb Center, Partnership 4 Kids, Release Ministries, YMCA Reach & Rise, Youth Emergency Services, and 100 Black Men of Omaha. MMP is the only backbone organization bringing together sectors of the community to work on increasing quality mentoring activities for our at-risk youth. MMP creates a forum for mentoring professionals across programs to collaborate, share and leverage resources, and work together in the areas of research and service. The resulting synergy of ideas and resources make MMP a powerful mechanism for bringing mentoring to scale in the Omaha metropolitan area, E. Collaborations and Partnerships In addition to MMP's 12 partner mentoring programs,MMP works closely with The Empowerment Network and Omaha Public Schools on the Village Zone Mentoring Program. Through the program, MMP coordinates the placement of 6th grade African-American males living in the Village Zone in formal mentoring programs. The Village Zone is a small section in northeast Omaha with a mostly African-American population,the highest crime rates per capita in Douglas County, and some of the highest poverty rates in Nebraska. The area has 17%of the county's population, but 35%of arrests. Prospects for the Village Zone Mentoring Program are identified by Omaha Public Schools and referred to MMP, which coordinates the matching of these youth in a mentoring program of one of its partner programs. In addition to Omaha Public Schools, a key partner in this program is The Empowerment Network. They are already engaged and working with families in the Village Zone, and have resources in place for building trust and ensuring good communication between the youth, parents and mentoring agencies. 05/16/2018 City of Omaha—2019 Community Services Program Page 5 of 12 Grant Cover Sheet&Application MMP also collaborates with several community organizations for the Mentor Recruitment Campaign and Corporate Mentoring Challenge. MMP partners with the Chamber of Commerce, Mayor of Omaha, KETV and several businesses to help recruit mentors. By working with community partners, MMP is able to reach a larger audience and recruit more mentors. E.Board Members and Staff MMP Board of Directors (15 Members) MMP Staff(4 FTE) Chris Rodgers, Board President Deborah Neary, Executive Director John Ewing, Board Vice President Whitney Baker, Director of Operations Kathy Clark, Board Treasurer Teresa Riesberg, Operations and Events Dan Burke Coordinator Jeremy Christensen Yesenia Valenzuela, Mentoring Services Vernon Daniels Coordinator Matthew Enenbach Scott Focht Volunteers (none) • Greg Gonzalez Kevin Langin Kari Potts Carol Russell • Rick Spellman, J.D. Matt Wallen Jay Warren-Teamer G. Major Changes in Last 5 Years MMP has had no major changes in the past 5 years. H. Evaluation and Data Assessment . MMP tracks demographic data to determine who is being reached by mentoring services in the Omaha community. MMP serves as a vehicle for partner programs to collect and track impact data on their mentoring activities. The data is reviewed and analyzed by MMP's Director of Operations and Executive Director and shared with the CEOs of MMP's partner programs. Analyzing impact on a continual basis enables member programs to hold each other accountable and to learn from each other's successes and weaknesses. Data collection and analysis also increases efficiency and reduces costs over time. Data collected over a five-year period showed that of the youth served by formal and high quality mentoring programs in Sarpy and Douglas counties, only 1.5%of them had experience with the juvenile justice system. The data also demonstrated that few youth living in high poverty zip codes were being served. MMP piloted two new programs to help agencies target .their services to youth most in need of them. The•Youth Initiated Mentoring (YIM) and the Village Zone Mentoring Project were created to bring systemic change to how mentoring programs reach and engage youth. In addition, MMP collects monthly data on new and closed mentoring matches from partner mentoring programs. This data is used to determine how the bar has been moved over the years. 05/16/2018 City of Omaha—2019 Community Services Program Page 6 of 12 Grant Cover Sheet&Application • II. Purpose of Grant A. Program Title Mentor Recruitment Campaign • B. How Program Aligns with the City's Strategic Priorities The Mentor Recruitment Campaign is intended to impact the priority area to "maximize development in disadvantaged areas." MMP's mentoring programs help youth grow up to be successful citizens. A solid mentoring relationship can be created with a commitment of only four hours a month, and those four hours can make a tremendous difference in the life of a youth. Research has shown that when matched through a quality mentoring program, mentors can play a powerful role in providing young people with the tools to make responsible decisions, stay focused and engaged in school, and reduce or avoid risky behavior and other negative activities. • Mentoring is also one of the most cost-effective prevention and intervention strategies. In 2016, MMP hired Dr. Fernando Wilson to help calculate the return-on-investment for mentoring efforts in Nebraska. His study found that for every dollar invested in mentoring programs,there was an $8 return on that investment in societal benefits, including reduced juvenile justice incarceration costs. The study also found that for each mentor-mentee pair,the state of Nebraska is predicted to receive $2,695 in law enforcement cost savings and sales, income and property tax revenues. C. Explain Program Mentoring has been proven to increase academic performance, enhance social and emotional growth, and decrease risk-related behavior for youth. While the evidence supporting mentoring is strong, mentoring programs struggle to recruit volunteers to serve as mentors for youth. According to MMP research, more than 30,000 young people in Omaha and more than 80,000 youth across Nebraska are living below the poverty line. In the Omaha metro area alone,the number of youth needing mentors greatly exceeds the available supply of volunteers to serve as mentors. The approximately 3,000 existing mentoring relationships serve only 10 percent of the youth in need of support from caring and positive adult role models. Mentor recruitment is difficult for all mentoring programs, and most MMP partner programs do not have the budget to host large recruitment events or campaigns. After reviewing data trends for three years, MMP was not seeing large increases in the number of mentor matches in the Omaha community. The idea behind the Mentor Recruitment Campaign was that 12 organizations sharing a collective recruitment campaign was going to garner much more attention than any one program alone. MMP and their partner mentoring programs plan to implement the city-wide Mentor Recruitment campaign during National Mentoring Month in January 2019. The purpose of the campaign is to increase awareness of the range of mentoring opportunities available through different organizations and address common misconceptions about eligibility factors,time commitment and other possible deterrents to becoming involved.MMP will provide grants to partner 05/16/2018 City of Omaha—2019 Community Services Program Page 7 of 12 Grant Cover Sheet&Application mentoring programs to host recruitment events that cater to the specific population of mentors • they're working to recruit. In addition, MMP will recruit mentors through television,radio, magazines, newspapers and billboards. MMP will also get the community engaged in mentor recruitment through the Corporate Mentoring Challenge which challenges businesses to create a culture of mentoring in their workplace. D. Define Success for the Program MMP tracks monthly data from partner mentoring programs in order to verify the impact of the Mentor Recruitment Campaign. To determine the success of the campaign, new mentoring • matches will be tracked from January to April 2019. The goal is to recruit more than 300 new mentoring matches in the Omaha metro. E. Results that Demonstrate Program Impact and Effectiveness As a result of the collaborative efforts to recruit mentors, MMP has seen a 16%average increase in the number of new mentor matches since starting the campaign. MMP tracks monthly data from all mentoring programs in order to verify the impact made across the community. The data is reviewed and analyzed by MMP's Director of Operations and Executive Director and shared with the CEOs of MMP's partner programs. The annual campaign has quickly become one of the largest sources of potential mentor matches for MMP's partner programs. By working together on a collaborative recruitment campaign, civic awareness is raised to a much higher level than what an individual mentoring agency could accomplish on its own. F. Staff Members Teresa Riesberg serves as the Operations and Events Coordinator for MMP and will coordinate the logistics of the campaign. In her position, Teresa is focused on increasing awareness of the need for mentors in the community and coordinating the work of partner mentoring programs to increase mentor recruitment efforts. In addition, Teresa trains mentoring program staff on mentoring best practices, screening volunteers, and trauma-informed care. She also supports organizational operations, builds relationships with new and existing mentoring programs, and coordinates mentor recruitment campaigns. Prior to this role, Teresa spent several years working in the marketing field for both for-profit and nonprofit entities. She earned a Bachelor of Science from Iowa State University in Journalism &Mass Communication and Kinesiology&Health with an emphasis in Community and Public Health. Teresa currently serves as a mentor for Big Brothers Big Sisters and Girls Inc. MMP also contracts with Vic Gutman &Associates who helps coordinate a press conference announcing the Mentor Recruitment Campaign. G. Program Evaluation The program will be reviewed and analyzed by MMP's Director of Operation and Executive Director. Each program analyzes their own data and then sends the information to MMP which analyzes the aggregate data. Results of the campaign will be shared with MMP's Board of Directors and CEOs of MMP's partner mentoring programs. 05/16/2018 City of Omaha—2019 Community Services Program Page 8 of 12 Grant Cover Sheet&Application Program Budget Summary Budget Category Grant Request Match Total Cost A. Personnel $17,000 $17,000 B. Fringe Benefits C. Equipment D. Supplies E. Subawards $10,000 $10,000 F. Other Costs $25,000 $25,000 Total Direct Costs $10,000 $42,000 $52,000 G. Indirect Costs $24,000 $24,000 Total Project Costs $10,000 $66,000 $76,000 05/16/2018 City of Omaha—2019 Community Services Program Page 9 of 12 Grant Cover Sheet&Application • • Itemized Budget & Budget Narrative for Proposed Program Provide detailed computations and budget narrative for each item requested to operate your program. (A budget example can be found attached to the application). In the narrative section, explain how/why each line item will help your organization meet the program goals and objectives. The budget narrative should also explain how you arrived at the cost of each line item. Delete the budget categories that do not apply to your organization's requested project. A. PERSONNEL • (Note if the position is new or an existing position,full-time or part-time) PERSONNEL Item Computation Cost Staff time See below $17,000 • Personnel Costs Total: $17,000 Personnel Subtotal:$17,000 Personnel Budget Narrative: Staff time was calculated based on time and salaries: Operations and Events Coordinator(25%of salary) and Executive Director(5%of salary). Both are current FTE employees. TOTAL PERSONNEL: $17,000 E. SUBAWARDS • (Create a separate budget and budget narrative for each subrecipient agency) SUBAWARDS Subrecipient Computation Cost Grants to Partner Programs: 12 Partner Programs x $833.33 $10,000 ACE Mentor Program,Big Brothers Big Sisters of the Midlands,Bike Union Mentoring Project,Girls Inc. Omaha,Hope Center for Kids,Kids Can Community Center,011ie Webb Center,Partnership 4 Kids,Release Ministries,YMCA Reach& Rise, Youth Emergency Services, and 100 Black Men of Omaha • Subawards Costs Total: $10,000 Subrecipient Agency Subtotal: $ 10,000 Subrecipient Agency Budget Narrative: MMP's 12 partner programs will submit activation grant applications detailing specific recruitment events and activities. MMP will review the grant and notify each program by the end of 2018. 05/16/2018 City of Omaha—2019 Community Services Program Page 10 of 12 Grant Cover Sheet&Application TOTAL SUBAWARDS: $ 10,000 F. OTHER COSTS (Include all items that do not fit under another budget category) OTHER COSTS Description Computation Cost Vic Gutman & Associates Contract $10,000 12 Videos $833.33 x 12 videos $10,000 Print Media $1,000 for ads $1,000 Campaign Kickoff Event $500 creative +$300 printing+ $200 refreshments $1,000 Photography $250 x 12 mentoring matches $3,000 Other Costs Total: $25,000 Other Costs Subtotal: $25,000 Other Costs Budget Narrative: Media plays a crucial role in recruiting mentors. MMP uses billboards, television and print ads to promote the campaign's message. The creative, printing and production cost for citywide marketing is $14,000 plus an in-kind donation from KETV of$24,000. The campaign will be kicked off with a media conference in January at the Greater Omaha Chamber of Commerce. The cost for the conference includes media kits, creative and printing work and refreshments. TOTAL OTHER COSTS: $25,000 G. INDIRECT COSTS (Detail allowable administrative costs up to eight(8)percent of requested program cost) OTHER COSTS Description Computation Cost KETV In-Kind Video and promotion $24,000 Other Costs Total: $24,000 Indirect Costs Subtotal: $$24,000 Indirect Costs Budget Narrative: • KETV gives MMP a discount for production of mentoring videos. INDIRECT COSTS: $24,000 MATCH Please note any match to the project in the budget narrative section only. Do not include detailed computations in the budget detail section for matching funds. 05/16/2018 City of Omaha—2019 Community Services Program Page 11 of 12 Grant Cover Sheet&Application Proposal Checklist N Grant Application Cover Sheet N Complete Grant Application N Board Member List N Most recent financial statement from most recently completed year, audited if available, showing actual expenses. This information should include a balance sheet, a statement of activities (or statement of income and expenses) and functional expenses. N Most recent Form 990 Return of Organization Exempt From Income Tax N Organization budget for current year, including income and expenses N Project Budget, including income and expenses N Additional funders. List names of corporations and foundations from which you are requesting funds,with dollar amounts, indicating which sources are committed or pending. N List of board members and their affiliations N Brief description of key staff, including qualifications relevant to the specific request N A copy of your current IRS determination letter(or your fiscal agent's) indicating tax-exempt 501(c)(3) status Authorization Name and title of organization head: Deborah Neary,Executive Director Signature %etith/flety_ Date: 9/21/18 05/16/2018 City of Omaha—2019 Community Services Program Page 12 of 12 Grant Cover Sheet&Application 0 O \ MIDLANDS u r mentoring II partnership MMP Mentor Recruitment.Campaign Budget—January 2019 Expense Item Item Details Direct Cost In-Kind Total Campaign Contribution Investment Campaign Management VGA $10,000 $10,000 Videos 12 Match Videos $10,000 $24,000 $34,000 Print Media Business Journal Ad $1,000 $1,000 Grants to Mentoring Programs Mentor Recruitment Events $10,000 $10,000 Campaign Kickoff Event Reception and Press Conference $1,000 $1,000 Photography 12 Match Photoshoots $3,000 $3,000 • Staff Time 25%Operations Coordinator $17,000 $17,000 5%Executive Director TOTAL $52,000 $24,000 $76,000 Y ogNHA, ,rp tqr P C _- City of Omaha Federal Funding Accountability and Transparency Act(FFATA)Reporting Form Business/Agency Information Legal Name Midlands Mentoring Partnership dba Midlands Mentoring Partnership Physical Address 115 S. 49th Avenue Mailing Address 115 S. 49th Avenue City Omaha State NE I Zipcode 68132 Congressional District #2 Business/Agency Data Universal Numbering System(DUNS)Number Business/Agency Annual Gross Revenue from Prior Fiscal Year Exceed 80%or Yes ❑ No YS More in Federal Funds Business/Agency Annual Gross Revenue from Prior Fiscal Year Equal or Exceed Yes ❑ No jg $25 million in Federal Funds If'NO' was selected for either of the above boxes,DO NOT COMPLETE THE FOLLOWING: Business/Agency's Five(5)Highest Compensated Officers Only complete if'YES' was selected for both annual gross revenue boxes. Name Compensation Comments: Signature of Authorized Official Date f"ci Typed/Printed Name Deborah Neary Y Typed/Printed Title Executive Director Typed/Printed Email dneary@mmpomaha.org 11/30/15 City of Omaha,Nebraska Page 1 of 1 Federal Financial Act Transparency Form os"'"•Npe !jab;.may M1. $�>eo ssna�r AUDIT CERTIFICATION Grantee Name: Midlands Mentoring Partnership Grantee Address: 115 S. 49th Avenue Omaha,NE 68132 Contact Name and Title: Deborah Neary, Executive Director Phone#: 402-715-4176 Grant#(s): Tax ID#: 47-0840952 Fiscal Period End Date: 6/30/19 For fiscal years beginning on or after December 26,2014.If you are a non-Federal entity that expended$750,000 or more in Federal funds(from all sources including pass-through subawards)in your organization's fiscal year(12-month turnaround reporting period),then you are required to arrange for a single organization-wide audit conducted in accordance with the provisions of Title 2 C.F.R. Subpart F 200.500 et seq.) For fiscal years beginning before December 26,2014.if you are a non-Federal entity(other than a for-profit/commercial entity)that expended$500,000 or more in Federal funds(from all sources including pass-through subawards) in your organization's fiscal year (12-month turnaround reporting period),then you are required to arrange for a single organization-wide audit conducted in accordance with the provisions of Office of Management and Budget(OMB) Circular A-133 Compliance Supplement 2014. If you are a non-Federal entity that expended less than the applicable audit threshold a year in Federal awards,you are exempt from Federal audit requirements for that year. However,you must keep records that are available for review or audit by appropriate officials including the Federal agency,pass-through entity,and U.S. Government Accountability Office(GAO). Please complete the appropriate section below and submit the completed and signed form and required documentation within 60 days after the end of your fiscal year to: Grant Administrator, City of Omaha Office of the Mayor 1819 Farnam Street, Suite 300,Omaha,Nebraska 68183-0300 Section A: Organization subject to the requirements of OMB Circular A-133 Please check one of the following and provide all appropriate documents: 5diZ�e hereby certify that for the fiscal year ended ...) e . 1.The auditor's report on financial data states that the audited information is fairly stated in all material respects; and 2.The administration of our federal projects has been audited in accordance with OMB Circular A-133 and there were no material instances of noncompliance with federal laws and regulations or reportable conditions; and 3.There were no findings of noncompliance in the audit report that are specifically related to the subrecipient award(s); and 4.Management has addressed the resolution of previous-year findings from prior audit reports if related to the subrecipient award(s). S,D 2sat Auditor's report filed on (date). Enclosed is a copy of the audit report. ❑ We have completed our OMB Circular A-133 audit for the fiscal year ended (date), and material noncompliance issues and/or reportable conditions were noted. Enclosed is a copy of the audit report and our response. ❑ We have not completed our OMB Circular A-133 audit for the fiscal year ended (date). We expect the audit to be completed by (date).Within thirty(30)days of completion of the A-133 audit we will provide a new Audit Certification along with the audit report and response(if applicable). 10/01/15 City of Omaha,Nebraska Page 1 of 2 Policies&Procedures Supporting Documentation—Audit Certification r Section B: Organization subject to the requirements of Uniform Guidance: Title 2 C.F.R. 200 Subpart F Please check one of the following and provide all appropriate documents: ❑ I hereby certify that for the fiscal year ended (date): 1.The auditor's report on financial data states that the audited information is fairly stated in all material respects; and 2.The administration of our federal projects has been audited in accordance with the Uniform Guidance: Title 2 C.F.R 200 Subpart F and there were no material instances of noncompliance with federal laws and regulations or reportable conditions; and 3.There were no findings of noncompliance in the audit report that are specifically related to the subrecipient award(s); and 4.Management has addressed the resolution of previous-year findings from prior audit reports if related to the subrecipient award(s). Auditor's report filed on (date). Enclosed is a copy of the audit report. ❑ We have completed our A-133 audit for the fiscal year ended (date), and material noncompliance issues and/or reportable conditions were noted. Enclosed is a copy of the audit report and our response. ❑ We have not completed our A-133 audit for the fiscal year ended (date). We expect the audit to be completed by (date). Within thirty(30) days of completion of the A-133 audit we will provide a new Audit Certification along with the audit report and response(if applicable). Section C: Organization NOT subject to the requirements of OMB Circular A-133 or Title 2 C.F.R. 200 Subpart F Our organization is not subject to the requirements of OMB Circular A-133 or Title 2 C.F.R. Subpart F because we (please check one of the following): ❑ Did not expend above the minimum threshold in federal funds during the fiscal year(complete federal funds expenditure chart below). ❑ Are a for-profit organization. ❑ Are exempt for other reasons (explain): Federal Grantor Pass-through Grantor Program Name CFDA Number Expenditures Total Federal Expenditures for this Fiscal Year Failure to submit this or a similar statement, or failure to submit a completed single audit package as required by the required due date may result in suspension of funding and may affect eligibility for future funding. Deborah Neary Executive Director Authorized Signature Printed Name Title 10/01/15 City of Omaha,Nebraska Page 2 of 2 Policies&Procedures Supporting Documentation—Audit Certification NO. it1l Item Submitted By: Amber Parker Department: Mayor's Office Council Meeting Date: November 6, 2018 Res. that, as recommended by the Mayor, the agreement between the City of Omaha and Midlands Mentoring Partnership in the amount of $10,000.00 to operate the Mentoring Recruitment Campaign from January 1, 2019 to June 30, 2019, and incorporated herein by this reference, and funding of such project, is hereby approved. (The Finance Director is authorized to provide payment of ten thousand dollars ($10,000) from 2019 Community Services, General Fund 11111, Organization 126046; and in accordance with the contract terms.) V4g • Presented to City Council November 6, 2018 APPROVED 7-0 8llzabetll Nutler City Clerk