RES 2018-1095 - Grant for OPD operation probation check, phase 2 to reduce juvenile gang related crime ` < ,1 ;
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(I WK Office of the Mayor
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Jean Stothert,Mayor m 6.,
Honorable President `�'1.�
1
and Members of the City Council,
Attached for your consideration is a Resolution authorizing the City of Omaha to accept
the Nebraska Crime.Commission, FY 2017 Edward Byrne Memorial Justice Assistance
Grant, Award.#17-DA-0310. The total grant award is in the amount of $82,895 with no
match. The award period is January 1, 2018 to December 31, 2018.
The FY 2017 Edward Byrne Memorial Justice Assistance Grant funding will be used to
fund Omaha Police Department Operation Probation Check, Phase II, to reduce juvenile
• gang,related crime and recidivism of juveniles on probation.
. Respectfully submitted, Approved as to Funding:
C
11/S iz� /rd- kr
Joan Stothert Date Stephen B. Curtiss Date
Mayor inance'Director
s, iiizio
Approved:
FOr4L.\•__ gov0 — ) - P
Franklin T. omp on Date
Human Rights and Relations Director
P:\MYR\0022AP
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the City of Omaha submitted an application to the Nebraska Crime
Commission for funding through the FY2017 Edward Byrne Memorial Justice Assistance Grant
Program to implement the Omaha Police Department Operation Probation Check Program, Phase
II; and,
WHEREAS, the Nebraska Crime Commission approved the City of Omaha 2017
Edward Byrne Memorial Justice Assistance Grant Program application through an Award#17-DA-
0310, in the amount of eighty-two thousand, eight hundred ninety-five dollars ($82,895) with no
match;to be used over a project period extending from January 1,2018 to December 31,2018;and,
WHEREAS, the FY2017 Edward Byrne Memorial Justice Assistance Grant funding
will be used to reduce juvenile gang related crime and recidivism of juveniles on probation; and,
WHEREAS,the Mayor recommends your favorable consideration of this Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OMAHA:
THAT, as recommended by the Mayor, the acceptance of the Nebraska Crime
Commission, the application for and acceptance of the 2017 Edward Byrne Memorial Justice
Assistance Grant Award#17-DA-0310 in the amount of eighty-two thousand, eight hundred ninety-
five dollars ($82,895), to implement the Omaha Police Department Operation Probation Check,
Phase II to reduce juvenile gang related crime and recidivism of juveniles on probation, during the
project period extending from January 1, 2018 to December 21, 2018 is hereby approved.
THAT, copies of such grant award and special conditions and grant application and
budget narrative are attached and by this reference made a part hereof.
FURTHER THAT, the Finance Department of the City of Omaha is authorized to
disburse funds from the 2017 Edward Byrne Memorial Justice Assistance Grant.
APPROVED AS TO FORM:
/She
EPUT CITY ATTORNEY DATE
•
P:\MYR\0022AP
RESOLUTION NO. I 0(45-
PAGE2
ADOPTED: NOV 2 0 2018 1-1)
DEFAm ITY CLERK
APPROVED
MAYOR
P:\MYR\0022AP
NEBRASKA
Good Life, Great Service. •
COMMISSION ON LAW ENFORCEMENT
AND CRIMINAL JUSTICE
GRANT AWARD PACKET— FY 2017 J.A.G
Date: 10/15/2018
To: Caroline Gillan, Project Director
From: Lisa Stamm,Grants Division Chief
Re: Grant Award Packet# 17-DA-310
Attached are the Grant Award and Special Conditions approved by the Nebraska Crime Commission Grant
Review Committee at its November 20,2017 meeting. Submit a PDF version of the signed documents by
email to kristy.nau_yenAnebraska.gov. These documents must be returned to the Crime Commission
within 30 days of the date of this memo. Signatures of the Authorized Official,Project Point Director,and
Fiscal Point of Contact are required on both documents,and the Authorized Official must initial each page of the
Special Conditions. Retain the originals and or a copy of these legal documents for your records.
Please review the Special Conditions thoroughly as this document outlines subrecipient reporting
requirements, due dates and other legal obligations associated with the acceptance and use of federal
funds from the Crime Commission. PLEASE NOTE NEW SPECIAL CONDITIONS. For your
assistance various grant forms(i.e., Subgrant Adjustment Request, Cash Reports/Request Form, and
Grant Activity Summary), instructions and training videos are available on the Crime Commission
website at www.ncc.ne.gov.
All correspondence regarding this grant award including emails must identify the grant number listed
above. Also,all project contact information must be on file at the Crime Commission and current at all
times. Any updates or changes in the individuals identified as the Project Point of Contact,Project
Coordinator,Fiscal Point of Contact or Authorized Official or their contact information(i.e.,email
address,phone#, etc.)must be submitted through a Subgrant Adjustment Request.
As a subrecipient of federal funds your organization is required to have a completed EEOP
Certification form submitted to the Federal Office of Civil Rights. A copy of this completed form
must be provided to the Crime Commission within 30 days of the date of this memo. The
certification form and complete instructions are available on-line and can be found at
http://oip.gov/about/ocr/pdfs/cert.pd£ Per the instructions the completed certification should be emailed
to EEOPForms@u,usdoj.gov. Please"cc"Kristy Nguyen(kristy.nguyen(cDnebraska.gov) on this email.
Questions about this award or the forms required should be directed to Lisa Stamm at
Lisa.Stamm@nebraska.gov.
Darrell Fisher,Executive Director
•
ei
Nebraska Commission on Law Enforcement and Criminal Justice
P.O.Box 94946 OFFICE 402.471.2194 FAX 402-471.2837301 Centennial Mall South NCC.Webmaster o Nehraska.govi
Lincoln,Nebraska 68509 f` ,
ncc.nebraska.gov 41'
Federal:Rev.12/2016
Nebraska Commission Federal Grant
on Law Enforcement
and Criminal Justice Award
Sub-grantee: Federal Grant Number: Date of Award: CFDA#:
City of Omaha2017-DJ-BX-0102
Department: 10/15/2018 16.738
Sub-grant Number: U.S. Department of Justice
Federal Program
17-DA-0310 FY 2017 Edward Byrne
Memorial Justice Assistance
Grant Program
Project Title: Grant Amount:
Federal $ 82,895
Omaha Police Department- Operation Probation Check Match $ 0
Project—Phase II Total $ 82,895
Approved Budget for Project
CATEGORY FEDERAL MATCH TOTAL
SHARE SHARE PROJECT COST
Personnel $65,677 $0.00 $65,677
Consultants/Contracts $15,718 $0.00 $15,718
Travel $0.00 $0.00 $0.00 i!
Supplies/Operating/Expenses $1,500 $0.00 $1,500
Equipment $0.00 $0.00 $0.00
Other $0.00 $0.00 $0.00
Indirect Cost $0.00 $0.00 $0.00
Total Amount $82,895 $0.00 $82,895
% Contribution 100% 0% 100%
This award is subject to the General and Fiscal Conditions established by the Nebraska Commission on Law Enforcement and Criminal Justice and to the
Special Conditions enclosed with this award as indicated below.
perio v-f 0 12018 to 12/31/2018 except as authorized by the Commission. To be a valid grant,this Grant Award must be signed and
returned to the Commission withu days of receipt.
he subgrantee herby attests and affirms th t the required cash rlsatch will be designated,appropriated,and expanded for the project within the duration of the
nt Period,
X This award is subject specjaconditions(enclosed).
S gnature of iaecuttve Direct() r epresentative Si attire ofof Pr oint of Contact
Darrell Fisher,Ex votive Director X . N.20%e/ Amber Parker, Grant Manager 1 a f L3(I8
Typed Name aid Title Date Typed Name and Title Date
TA,
Signature of Authorized Official Signature of Fiscal Point of Contact
(Mayor,County Board Chairman,Chair of Non-profit Board etc.) (County Treasurer,City Clerk,etc.)
Jean Stothert, Mayor /0/2 (D/2 vI k 2Stephen Curtiss, Finance Director
Typed Name and Title Date Typed Name aid Title Date
•
SUBG RANT SPECIAL CONDITIONS JAG Page 1
Nebraska Sub-grant-Special
Commission on
Law Enforcement Conditions FY 16JAG
and Form GA-3
Criminal Justice Justice Assistance Grant Rev. 7/2018
•
Distribution: Sub-grantee: Sub-grant Number:
Original to Commission . City of Omaha 17-DA-310
One copy to Subgrantee
CFDA 16.738 Sub-grant Title:
Department of Justice
FY 2017 Edward Byrne Memorial Justice Omaha Police Department-
Assistance Grant Operation Probation Check
2017-DJ-BX-0102 Project—Phase II
This contract is subject to the standard conditions outlined in the applicable solicitation,grant application and the
signed Certified Assurances. The sub recipient and any sub awards agree to comply with the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements in 2 CRF Part 200, as adopted and
supplemented by the Department of Justice (DOJ) in 2 CFR Part 2800 (together, the Part 200 Uniform
Requirements), and the current edition of the DOJ Grants Financial Guides as posted on the website to include
any amendments made throughout the course of the grant period in addition to the Commission on Law
Enforcement and Criminal Justice(Crime Commission)Guidelines and the following special conditions:
The sub recipient agrees.to follow the applicable set of general terms and conditions which are available to
http://www.iustice.gov/ovw/grantees. These do not supersede any specific conditions in this award document.
1. Audits:All audits will comply with the Single Audit Act of 1984,as amended. Audits for private non-profit
agencies shall comply with Circular A-133.
Agencies and organizations receiving federal funds from various sources totaling$750,000 or more
during their Fiscal Year are required to have an annual audit. Total cost of the audit must be
prorated among funding sources. Agencies and organizations receiving federal funds from various
sources totaling less than$750,000 during their Fiscal Year are not required to have an annual audit.
However, a complete agency audit complying with the Single Audit Act of 1984, as amended, is
highly recommended once every three years for private non-profit agencies receiving funding from
the Crime Commission.
ONE Copy of the audit that includes a Letter of Findings is required to be submitted to the Crime
Commission, if they are not part of the audit.
Authorized representatives of the Crime Commission and the federal agencies associated with the
federal funding source shall have access to and the right to examine all records, books, papers or
documents related to this grant for the purpose of audit and examinations. All records shall be
retained for five(5)years from the date of the final fiscal report unless an audit is in progress or the
findings of a completed audit have not been resolved satisfactorily.
2. Acceptance of Grant Award and Special Conditions:
a. Grant Award must be accepted;signed by the sub recipient's Authorized Official, the Project Director
and the Fiscal Officer; and, returned to the Crime Commission within thirty(30)days from the date the
Grant Award is mailed to the sub grantee.
JL� initials of Authorized Official
SUBGRANT SPECIAL CONDITIONS JAG Page 2
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b. Special Conditions must be accepted, signed by the sub recipient's Authorized Official, the Project
Director and the Fiscal Officer, and returned to the Crime Commission within thirty(30)days from the
date the Grant Award is mailed to the sub grantee.
c. Sub recipient agrees to comply with applicable requirements regarding registration with the System for
Award Management(SAM)(or with a successor government-wide system officially designated by OMB
and OJP). The sub recipient must maintain a Data Universal Numbering System(DUNS)number.
•
d. Sub recipients receiving payments from the Crime Commission are required to receive payments via the
Automated Clearing House(ACH)payment.New sub recipients must complete paperwork to sign up for
ACH payment and can find the form at http://www.hhs.state.ne,us/forms/EFT.pdf. This must be
completed before funds can be received.
3. Accounting Procedures:
a. Sub recipients must adhere to the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200, as adopted by the DOJ and supplemented in 2 C.F.R. Part 2800.
See: https://www.ecfr.gov/cqi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200 main 02.tpl for further
information regarding the standards of these requirements.
b. Sub recipient shall implement and maintain an accounting system which accurately reflects income
received expenditures,and documentation of expenditures. Each source of income must be accounted
for separately and a clear audit trail for each source of funding must be maintained.
c. Any award with matching funds, both cash or in-kind, must document match in the agency's accounting
system. Match need not be applied at the exact time or in the required proportion to the obligation of
Federal funds. However, the full matching share must be obligated by the end of the project period.
d. A private non-profit agency awarded funds shall have two(2)members of the Board of Directors review,
on a quarterly basis, all expenditures for the agency.
e. If at any time an impropriety is found in the accounting or use of any funds received by the sub recipient,
the Crime Commission must be notified immediately and informed about how the agency will address
the problem.
f. Sub recipients will maintain time records that comply with the Office of Management and Budget(OMB)
A-87 Circular to clearly document the hourly activity of each grant funded or match funded position to
show the actual percentage of time charged to the funding source. Records will be maintained by the
sub recipient to document any differences between budgeted and actual federal and match personnel
grant costs. Timesheets for grant funded positions should include the signature of the employee and
their supervisor. Volunteer positions used as match are to be documented and,to the extent feasible,
supported by the same methods used for employees. Refer to the following website for further details
on the guidelines on accounting for personnel and other cost principles:
https://oip.gov/financialguide/DOJ/index.htm
https://oip,r ov/funding/Explore/SolicitationRequirements/MandatoryTermsConditions.htm
g. Office of Justice Program Financial Guidelines and Federal and/or State guidelines must be followed for
the purchase of equipment and or services and for the property management or disposal of equipment
purchased with Federal funds. Property records for equipment purchased must be maintained which
include a description, serial number, source, title holder, acquisition date,cost, percentage of federal
dollars funded, location,and use and condition of the equipment. Sub recipients must adhere to written
procurement procedures. If the agency does not have these they should defer to the State's
procurement guidelines located at
http://das.nebraska.gov/materiel/purchase bureau/docs/manuals/2017%20Procurement%20Manual.pdf
h. Program income earned by the sub recipient must be approved by the Crime Commission. Program
income, as defined by 2 C.F.R. 200.80, means gross income earned by a non-Federal entity that is
directly generated by a supported activity or earned as a result of the Federal award during the period of
performance. Without prior approval,program income must be deducted from total allowable costs to
j 11, initials of Authorized Official
SUBGRANT SPECIAL CONDITIONS JAG Page 3
determine the net allowable costs, In order to add program income to an award,sub recipient must seek
• approval from the Crime Commission prior to generating any program income. Any program income
added to an award must be used to support activities that were approved in the budget and follow the
conditions of the award agreement, Any approved program income must be reported to the Crime
Commission so that the income can be reflected on the Crime Commission's Federal Financial Report
(SF-425)in accordance with the addition alternative. If the program income amount changes(increases
or decreases)during the project period,the sub recipient must receive approval prior to the end of the
project period in order to avoid possible audit findings for both the Crime Commission and the sub
recipient
i. Sub recipient agrees that if they receive any funding that is duplicative of funding received under this
award,they will notify the Crime Commission immediately to eliminate any duplication. Further,the sub
recipient agrees and understands that any duplicative funding that cannot be re-programmed to support
non-duplicative activities within the program's statutory scope must be DE obligated and returned to the
Crime Commission.
4. Reporting Requirements:
a. Performance Measure Tool Data is due by the 15th month following the end of each quarter during the
grant period.
b. Cash Report/Cash Requests are required quarterly. Reports are due by the last working day of the
month following the end of each quarter. Grant payments are on a reimbursement basis.
Reimbursement cannot be made until financial documentation from the sub recipient has been approved
by the Crime Commission. The final Cash Report reflecting the total grant expenditures'and amount
reimbursed is due no later than 45 days from the end of the grant period.
{
c. To assure that expenditures are proper and in accordance with the terms and conditions of the award
and approved project budget, Cash Reports/Cash Requests under this award must be signed by an
official who is authorized to legally bind the entity and to certify to the best of their knowledge and belief
that the report is true, complete and accurate,and the expenditures,disbursements and cash receipts
are for the purposes and objectives set forth in the terms of conditions of the award.Any false,fictitious,
or fraudulent information, or the omission of any material fact,may subject the individual to criminal,civil
or administrative penalties for fraud,false statements,false claims or others(U.S.Code,Title 18,Section
1001 and Title 231, Sections 3729-3730 and 3801-3812).
d. Regardless of the start date of the grant project,quarterly reports are due for normal quarters as listed:
Jan.—March (due last working day of April)
April—June(due last working day of July)
July—Sept. (due last working day of Oct.)
Oct.—Dec. (due last working day of Jan.)
e. Sub recipients that are non-profits must certify their non-profit status.
f. All non-profit sub recipients are required to make their financial statements available online(eitheron:the
sub recipient's website or another publically available website). Sub recipient organizations that have
federal 501(c)(3)tax status will be considered as in compliance with this requirement,to the extent that
such organization files IRS Form 990 or equivalent,as several sources already provide searchable online
databases of such financial statements.
5. Use of Federal Grant Funds:
a. The Sub recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,
agent, contractor, subgrantee, subcontractor or other person has either 1)submitted a false claim for
grant funds under the False Claim Act; or 2)committed a criminal or civil violation of laws pertaining to
fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds; 3) require any
employee or contractor to sign an internal confidentiality agreement that prohibits or restricts from
reporting fraud, waste or abuse. Potential fraud, waste, abuse or misconduct should be reported. In
1.5 initials of Authorized Official
SUBGRANT SPECIAL CONDITIONS JAG Page 4•
addition,the sub recipient must notify the Crime Commission. For more information on how to submit a
claim go to:
http://www.justice.gov/sites/default/files/civil/legacy/2011/04/22/C-FRAU DS_FCA_Pri mer.pdf
b. Federal grant funds•will not be used to supplant State, local or any other funds that would otherwise be
available. The agency's budget cannot decrease as a result of grant dollars. If an existing employee is
assigned to this project and their salary is paid with grant funds, his or her position must be backfilled.
The agency's personnel cannot decrease as a result of this grant project.
c. No State/Federal grant funds shall be used for costs existing prior to or after the grant period, unless a
pre-award cost rate has been approved.
d. Federal and matching funds are to be used for the purpose stated in the approved grant application. Any
changes must be approved by the Crime Commission prior to the change taking place.
. i
e. Federal funds cannot be used for lobbying. If matching funds are used for lobbying,a disclosure report
shall be submitted to the Crime Commission.
f. No other Federal funds shall be used to meet the match requirement.
g. No Federal funds will be used for land acquisition.
h. No Federal funds are to be used for entertainment,fines and penalties,Visa fees,Passport charges,bar
charges/Alcoholic beverages, or membership fees.
•
i. Crime Commission funding cannot be placed in interest bearing accounts by private non-profit agencies.
j. Sub recipient at any tier agrees to comply with all applicable laws, regulations, policies, and guidance
(including specific cost limits, prior approval and reporting requirements,where applicable)governing the
use of federal funds for expenses related to conferences,meetings,trainings,and other events,including
the provision of no food and/or beverages at such events, and costs of attendance. Information on
pertinent laws,regulations,policies and guidance is available at http://www.ovw.usdoi.gov/grantees.html
k. Sub recipient at any tier, must copy with all applicable restrictions on the use of federal funds set out in
federal appropriations statues. Pertinent restrictions, including from various"general provisions"in the
consolidated appropriations Act, 2016, are set out at
https://oip.qov/funding/Explore/FY17AppropriationsRestrictions.htm,and are incorporated by reference
here.
6. Nondiscrimination/Civil Rights:
a.. App ica a non iscrimination statues Executive Order 13,559,amending Executive Order 11,279;Title .. ..
II of the Americans with Disabilities Act(ADA)of 1990 as amended.
b. Federal laws that apply to recipients of financial assistance from Department of Justice prohibit
discrimination on the basis of race,color,national origin,religion,sex or disability in funded programs or
activities, not only in employment but also in the delivery of services or benefits. Federal law also
prohibits discriminating on the basis of age in the delivery of services or benefits.
c. Sub recipient agrees to notify employees and clients,customers,and program participants of prohibited
discrimination and the procedures for filing a complaint of discrimination. The sub recipient agrees to
have a procedure in place for responding to discrimination complaints that employees and clients,
customers, and program participants file directly with the sub recipient.
d. Sub recipient understands and agrees that award funds may not be used to discriminate against or
denigrate the religious or moral beliefs of students who participate in programs for which financial
• assistance is provided from those funds, or of the parents or legal guardians of such students.
j initials of Authorized Official
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SUBGRANT SPECIAL CONDITIONS JAG Page 5
e. Sub recipient understands and agrees that award funds may not be used to discriminate against or
denigrate the religious or moral beliefs of students who participate in programs for which financial
assistance is provided from those funds, or of the parents or legal guardians of such students.
f. The sub recipient assures it and all its contractors will comply with all applicable nondiscrimination
requirements as set forth by federal and state laws. No person shall be excluded from participation in,
denied the benefits of, subjected to discrimination under, or be denied employment in connection with
any activities receiving funds under the Act on the basis of race,color, religion,age,sex,national origin
or handicap.
g. Sub recipient acknowledges that failure to submit an acceptable equal employment opportunity program
(EEOP)that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may
result in suspension or termination of funding, until such time as the sub recipient is in compliance. If
sub recipient is required to submit an EEOP pursuant to 28 C.F.R. Section 42.302 et seq it will be
submitted electronically to the OCR, and that it will electronically submit a certification to the OCR
indicating that it has a current EEOP on file which meets the requirements therein or that it is exempt for
the EEOP requirement.
h. Sub recipient must comply with the Department of Justice Guidance pertaining to Title VI of the Civil
Rights Act of 1964,42 U.S.C.§2000d. Sub recipients receiving Federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency(LEP), Information on the civil right responsibilities, see http://www.lep.gov,
i. Partnerships with Faith-Based and Other Neighborhood Organizations: Sub recipient and any sub
awardees must comply with all applicable requirements of 28 CFR Part 38, specially including any
applicable requirements regarding written notice to program beneficiaries and prospective program
beneficiaries, Part 38 of 28 C.R.R., a DOJ regulation, was amended effective May 4, 2016. Among
other things,28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis
of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a
religious practice. Part 38 also sets out rules and requirements that pertain to sub recipient
organizations that engage in or conduct explicitly religious activities,as well as rules and requirements
that pertain to sub recipients that are faith-based or religious organizations.
j. Faith-based organizations should note that the Omnibus Crime Control and Safe Streets Act of 1968,as
amended, 34 U.S.C. §§10228(c) and 10221(a) and the Violence Against Women Act of 1994, as
amended, 34 U.S.C.§ 12291(b)(13)contain prohibitions against discrimination on the basis of religion
in employment.
k. Sub recipient agrees to comply with all applicable requirements of 28 CFR Part 38,the Department of •
Justice regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment
Regulation"), specifically including any applicable requirements regarding written notice to program
beneficiaries and prospective program beneficiaries. Part 38 of 28 C.F.R., a DOJ regulation, was
amended effective May 4, 2016.
The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct
funding may not be used to fund any inherently religious activities,such as worship,religious instruction,
or proselytization. Recipients of direct grants may still engage in inherently religious activities,but such
activities must be separate in time or place from the Department of Justice funded program, and
participations in such activities by individuals receiving services from the grantee or a subgrantee must
be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in
programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this
award, faith-based organizations may, in some circumstances, consider religion as a basis for
employment. The text of the regulation, now entitled "Partnerships with Faith-Based and Other
Neighborhood Organizations," is available via the Electronic Code of Federal Regulations (currently
accessible at http://www.ecfr.gov/cgi-bin/ECFR?page=browse ), by browsing to Title 28-Judicial
Administration, Chapter 1, Part 38, under e-CFR"current"data.
JLS
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SUBGRANT SPECIAL CONDITIONS JAG Page 6
m. Sub recipient agrees to notify employees and clients,customers,and program participants of prohibited
discrimination and the procedures for filing a complaint of discrimination. The sub recipient agrees to
have a procedure in place for responding to discrimination complaints that employees and clients,
customers, and program participants file directly with the sub recipient.
n. Sub recipient understands and agrees that award funds may not be used to discriminate against or
denigrate the religious or more beliefs of students who participate in programs for which financial
assistance is provided from those funds, or of the parent or legal guardians of such students.
o. In the event a federal or state court or administrative agency makes a finding of discrimination after a
due process hearing the recipient of funds will forward a copy of the finding to the Office of Civil Rights
Compliance of the Office of Justice Programs in Washington, D.C. Additionally, a copy of the
findings is to be sent to the Crime Commission. If required, the subgrantee will formulate an Equal
Employment Opportunity Program (EEOP) in accordance with 28 CFR 42.301 et. seq.
p. Sub recipients,whose projects, personnel or sub awards become involved in any litigation,whether civil
or criminal,shall immediately notify the Crime Commission and forward a copy of any demand notices,
lawsuits, or indictments to the Commission.
q. Sub recipient acknowledges that failure to submit an acceptable EEOP(if sub recipient is required to
submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such
time as the sub recipient is in compliance.
r. Sub recipient must comply with the Department of Justice Guidance pertaining to Title VI of the Civil
Rights Act of 1964,42 U.S.C.§2000d. Subgrantees receiving Federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency(LEP). Information on the civil right responsibilities, see http://www.lep.gov.
s. Sub recipient should be mindful that the misuse of arrest or conviction records to screen either
applicants for employment or employees for retention or promotion may have a disparate impact based
on race or national origin, resulting in unlawful employment discrimination. Sub recipients should
consult local counsel in reviewing employment practices and if warranted, an analysis of the use of
arrest and conviction records should be incorporated into the sub recipient's Equal Employment
Opportunity Plan. More information on Arrest and Conviction Records in Employment Decisions under
Title VII of the Civil Rights Act of 1964 (June 2013), is available at
http://ojp.gov/abouttocr/pdfs/UseofConviction_Advisory.pdf.
t. The recipient, and anysub recipient ("sub grantee") at anytier, must comply with all applicable
p p� 9 } p Y pP
requirements(including requirements to report allegations)pertaining to prohibited conduct related to
the trafficking of persons, whether on the part of the recipients, sub recipients ("sub grantees"), or
individuals defined (for the purposes of this condition) as "employees" of the recipient or any sub
recipient.The details of the sub recipient's obligations related to prohibited conduct related to trafficking
in persons are posted on the OJP web site at http://oip.gov/funding/Explore/ProhibitedConduct-
Trafficking.htm (Awarded condition: Prohibited conduct by recipients and sub recipients related to
trafficking in persons(including reporting requirements and OJP authority to terminate award)),and are
incorporated and referenced here.
7. Restrictions and certifications regarding non-disclosure agreements and related matters.
a. No sub recipient or sub award under this award may require any employee or contractor to sign an
internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to
prohibit or restrict,the reporting(in accordance with law)of waste,fraud, or abuse to an investigative
or law enforcement representative of a federal department or agency authorized to receive such
information. The foregoing is not intended to contravene requirements applicable to any form issued
by a federal department or agency governing the nondisclosure of classified information.
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SUBGRANT SPECIAL CONDITIONS JAG Page 7
b. Under this award if the sub recipient does or is authorized to make sub awards or contracts -- It
represents that--
1) it has determined that no other entity that the recipient's application proposes may or will receive
award funds (whether through a sub award, contract, or subcontract) either requires or has
required internal confidentiality agreements or statements from employees or contractors that
currently prohibit or otherwise restrict(or purport to prohibit or restrict)employees or contractors
from reporting waste,fraud, or abuse as described above; and
2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and certifies that, if it learns or is notified that it is or has been requiring its
employees or contractors to execute agreements or statements that prohibit or otherwise restrict
(or purport to prohibit or restrict), reporting of waste,fraud,or abuse as described above,it will
immediately stop any further obligations of award funds,will provide prompt written notification to
the agency making this award,and will resume(or permit resumption of)such obligations only if
expressly authorized to do so by that agency.
8. Other Grant Requirements
a. The recipient (and any sub recipient at any tier) must comply with, and is subject to, all applicable
provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified
circumstances, discrimination against an employee as reprisal for the employee's disclosure of
information related to gross mismanagement of a federal grant, a gross waste of federal funds, an
abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,
or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its
employees,in writing(and in the predominant native language of the workforce),of employee rights and
remedies under 41 U.S.C.4712. Should a question arise as to the applicability of the provisions of 41
U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as
appropriate)for guidance.
•
b. In order to promote information sharing and enable interoperability among disparate systems across the
justice and public safety community, the recipient(and any sub recipient at any tier)must comply with
DOJ's Global Justice Information Sharing Initiative(DOJ's Global)Justice Information Sharing Initiative
(DOJ's Global)guidelines and recommendations for this particular award. The recipient shall conform
to the Global Standards package(GSP)and all constituent elements,where applicable,as described at
https://it.oip.gov/qso grantcondition, The recipient shall document planned approaches to information
sharing and describe compliance to the USP and appropriate privacy policy that protects shared
information,or provide detailed justification for why an alternative approach is recommended.
c. The recipient's monitoring responsibilities include monitoring of sub recipient compliance with applicable
federal civil rights laws and nondiscrimination provisions. Within 90 days of the date of award
acceptance,the recipient must for sub recipient monitoring with respect to civil rights requirements. In
addition, upon request by OJP (or by another authorized federal agency), the recipient must make
associated documentation available for review. The details of the recipient's obligations related to
Methods of Administration are posted on the OJP website at
https://olp•gov/funding/Explore/StateMethodsAdmin-FY2017update.htm(Award condition:"Methods of
Administration" — Requirements applicable to States (FY2017 Update)), and are incorporated by
reference here.
d. Sub recipient agrees to attend Grant Management Training sponsored by the Crime Commission, as
indicated by the grant program.
e. Sub recipient agrees to comply with any additional requirements that may be imposed as a result of
grant performance and that the misuse of award funds may result in a range of penalties, including
suspension of current and future funds,recoupment of money provided under an award,and civil and/or
criminal penalties.
f. Sub recipient agrees that any publication(written,visual,or audio)funded in whole or in part with federal
or state funds shall contain the following statement:"This project was supported by sub grant No.
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SUBGRANT SPECIAL CONDITIONS JAG Page 8
awarded by the Nebraska Crime Commission and points of view or opinions contained in this document
are those of the author and do not necessarily represent the official position or policies of the
Commission or the. . . (identify source of federal funds)." When issuing statements, press releases,
requests for proposals, bid solicitations,and other documents describing projects or programs funded in
whole or in part with federal or state money,all sub recipients receiving funds shall clearly state(1)the
percentage of the total cost of the program or project which will be financed with Federal or State
money, and (2)the dollar amount of Federal or State funds for the project or program.
g. Sub recipient understand and agrees that—(a)No award funds may be used to maintain or establish a
computer network unless such network blocks the viewing, downloading and exchanging of
pornography,and(b)Nothing in subsection(a)limits the use of funds necessary for any Federal,State,
tribal or local law enforcement agency or any other entity carrying out criminal investigations,
prosecution or adjudication activities.
h. If at any time during the grant period the sub recipient is barred from doing business with the Federal
Government, the Crime Commission shall be notified by the subgrantee in writing.
i. Sub recipient agrees to obtain advance written approval from the Crime Commission before: 1)using
award funds to purchase ownership of,or a license to use,a copyrighted work:or 2)incorporating any
copyright work, or portion thereof, into a new work developed under this award.
j. All agencies who are participants in the awarded project shall establish and maintain a drug free work-
place policy.
k. Sub recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in
support of any contract or agreement to either the Association of Community Organizations for Reform
Now(ACORN) or its subsidiaries, without the express prior written approval of the Nebraska Crime
Commission.
I. Sub recipients funded for $25,000 or more and, in certain circumstances, agree to comply with
applicable requirements to report the names and total compensation of the five most highly
compensated executives of the sub recipient. Such data will be submitted to the Federal Funding
Accountability and Transparency Act of 2006 (FFATA), Sub award Reporting System (FSRS). The
details of the Crime Commission obligations,which derive from the FFATA,are posted on the Office of
Justice Programs web site at https://ojp.gov/funding/Explore/FFATA.htm(Award Condition:Reporting
Sub awards and Executive Compensation), and are incorporated by reference here.
m. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"
74 Fed. Reg. 51225(October 1, 2009), the sub recipient is encouraged to adopt and enforce polices
banning employees from text messaging while driving any vehicle during the course of performing work
founded by this grant,and to establish workplace safety polices and conduct education,awareness,and
other outreach to decrease crashes caused by distracted drivers.
n. Specific post-award approval required to use a noncompetitive approach in any procurement contract
that would exceed $150,000.
o. The sub recipient, and any sub recipient("sub grantee") at any.tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any procurement
contract that would exceed the Simplified Acquisition Threshold($150,000).This condition applies to
agreements that—for the purposes of federal grant administrative requirements—OJP considers a
procurement"contract"(and therefore does not consider a sub award).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement
contract under an OJP award are posted on the OJP website at
http://ojp.gov/funding/Explore/NoncomoetitiveProcurement.htm (Award condition:Specific post-award
approval required to use a noncompetitive approach in a procurement contract (if contract would
exceed$150,000)), and are incorporated in reference here.
p. Sub recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee,
agent, contractor, subgrantee, subcontractor or other person has either 1)submitted a false claim for
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SUBGRANT SPECIAL CONDITIONS JAG Page 9
grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to
fraud,conflict of interest, bribery,gratuity,or similar misconduct involving grant funds. Potential fraud,
waste, abuse or misconduct should be reported. In addition, the sub recipient must notify the Crime
Commission. For more information on how to submit a claim go to www.usdoj.gov/oig.
q. Sub recipient agrees that all income generated as a direct result of this award shall be deemed program
income. All program income earned must be accounted for and used for the purposes of funds
provided under this award, including such use being consistent with the conditions of the award, the
effective edition of the OJP Financial Guide and, as applicable, either(1)28 C.F.R. Part 66 or(2)28
C.F.R. Part 70 and 2 C.F.R. Part 215 (OMB CircularA-110).
r. All contracts that are written must go through a procurement process. L
1) State agencies must follow the procurement process that is governed by DAS:
http://das.nebraska.gov/material/purchasing/infopovt.html
2) Counties must follow the Nebraska state statue:
h ttp://www.nebraskaleg islatu re.gov/laws/statutes.php?statute=23-3108&print=true.
3) For all other agencies(non-profit,cities,etc.)must follow their written procurement process
and if a procurement process is not in place, then the entity must use the State's
Procurement Process.
s. A recipient that is eligible under the Part 200 Uniform Requirements to use the de Minimis indirect cost
rate,must advise the Crime Commission in writing of both its eligibility and its election,and must comply
with all associated requirements in the Part 200 Uniform Requirements. The de Minimis"rate may be
applied only to modified total direct costs and must be approved by Program Administration.
9. JAG Specific:
a. The sub grantee understands and agrees that it cannot use federal funds,either directly or indirectly,in
support of the enactment, repeal,modification or adoption of any law,regulation or policy,at any level of
government.
b. The sub grantee agrees to compile with the National Environmental Policy and Act(NEPA)and other
related federal environmental impact analysis requirements in the sue of grant funds. The activities
covered under these conditions would be new construction;renovations or remodeling,implementation
of a new program that involves use of chemicals that are not traditionally used.
c. The sub grantee must compile with the provisions of the NEPA relating to clandestine
methamphetamine laboratory operations. No funds from this award or match funds may be obligated to
support meth lab operations.
d. The sub grantee agrees to comply with all reporting, data collection and evaluation requirements as
prescribed by the Nebraska Crime Commission. Please be advised due to changes in federal
programs,different performance measures or reporting methods,not limited to submission procedures,
may be required at any time during the project period. All sub grantees must take the required steps to
address all reporting changes.
e. All sub grantees agree that any information technology system funded or supported by funds will
comply with C.F.R., Part 23, and Criminal Intelligence Systems Operating Policies
f. The sub grantee agrees that federal and match funds cannot be used directly or indirectly for security
enhancements or equipment for nongovernmental entities not engaged in criminal justice or public
safety. Funds cannot be used for: vehicles; vessels; aircraft; luxury items; real estate; construction
projects or any similar matters.
g. All sub grantees agree within the first 60 days of award any law enforcement task force funded with
these funds or match funded positions(ex:taskforce commander,agency executive,task force officers
and other task force members of equivalent rank)will complete the required online (internet-based)
taskforce training provided through BJA's Center for Task Force Integrity and Leadership. To log onto
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SUBGRANT SPECIAL CONDITIONS JAG Page 10
the training,you will need to go www.ctfli.org. A copy of the certifications of completion will need to be
provided to the Nebraska Crime Commission and the original will need to be kept with grant records.
h. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law
enforcement information sharing systems shall employ,to the extent possible,existing networks as the
communication backbone to achieve interstate connectivity,unless the recipient can demonstrate to the
satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of
an existing or proposed IT system.
i. JAG funds may be used to purchase vests for an agency,but they may not be used as the 50%match
for purposes of the DOJ Bulletproof Vest Partnership (BVP)program.
j. Certification of body armor"mandatory wear" policies
The recipient agrees to submit a signed certification that all law enforcement agencies receiving body
armor purchased with funds from this award have a written "mandatory wear" policy in effect. The
recipient must keep signed certifications on file for any sub recipients planning to utilize funds from this
award for ballistic-resistant and stab resistant body armor purchases.This policy must be in place for at
least all uniformed officers before any funds from this award may be used by an agency for body armor.
There are no requirements regarding the nature of the policy other than it be a mandatory wear policy
for all uniformed officers while on duty.
k. Body armor-compliance with NIJ standards
Ballistic-resistant and stab-resistant body armor purchased with JAG award funds may be purchased at
any threat level, make or model, from any distributor or manufacturer, as long as the body armor has
been tested and found to comply with applicable National Institute of Justice ballistic or stab standards
and is listed on the NIJ Compliant Body Armor Model List(https://nij.gov/). In addition,ballistic-resistant
and stab-resistant body armor purchased must be American-made.The latest NIJ standard information
can be found here: https://nij.gov/topics/technology/body-armor/pages/safety-initiative.aspx
I. Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit
quarterly accountability metrics data related to training that officers have received on the use of force,
racial and ethnic bias, de-escalation of conflict, and constructive engagement with the public.
m. (NEW)Authorization to obligate(federal)award funds to reimburse certain project costs incurred
on or after October 1,2016.The recipient may obligate(federal)award funds only after the recipient
makes a valid acceptance of the award.As of the first day of the period of performance for the award
(October 1,2016),however,the recipient may choose to incur project costs using non-federal funds,but
any such project costs are incurred at the recipient's risk until,at a minimum--(1)the recipient makes a
valid acceptance of the award,and(2)all applicable withholding conditions are removed by OJP(via a
Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes
the recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.) Except to the extent (if any) that an award condition expressly precludes
reimbursement of project costs incurred"at-risk,"if and when the recipient makes a valid acceptance of
this award and OJP removes each applicable withholding condition through a Grant Adjustment Notice,
the recipient is authorized to obligate(federal)award funds to reimburse itself for project costs incurred
"at-risk" earlier during the period of performance (such as project costs incurred prior to award
acceptance or prior to removal of an applicable withholding condition),provided that those project costs
otherwise are allowable costs under the award. Nothing in this condition shall be understood to
authorize the recipient(or any sub recipient at any tier)to use award funds to"supplant"State or local
funds in violation of the recipient's certification (executed by the chief executive of the State or local
•
government)that federal funds will be used to increase the amounts of such funds that would, in the
absence of federal funds, be made available for law enforcement activities.
n. (NEW)Compliance with 8 U.S.C. 1373 is required.
1. With respect to the"program or activity"funded in whole or part under this award(including any such
"program or activity"of any sub recipient at any tier), throughout the period of performance for the
award, no State or local government entity,-agency,or-official may prohibit or in any way restrict--
(1)any government entity or—official from sending or receiving information regarding citizenship or
•
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SUBGRANT SPECIAL CONDITIONS JAG Page 11
immigration status as described in 8 U.S.C. 1373(a); or(2) a government entity or-agency from
sending, requesting or receiving, maintaining, or exchanging information regarding immigration
status as described in 8 U.S.C. 1373(b). For purposes of this award,any prohibition(or restriction)
that violates this condition is an"information-communication restriction."
2. Certifications from sub recipients. The recipient may not make a sub award to a State or local
government or a "public" institution of higher education, unless it first obtains a certification of
compliance with 8 U.S.C. 1373, properly executed by the chief legal officer of the jurisdiction or
institution that would receive the sub award, using the appropriate form available at
https://ojp.gov/funding/Explore/SampleCertifications-8USC1373.htm. Similarly,the recipient must
require that no sub recipient (at any tier) may make a further sub award to a'State or local
government oror a "public" institution of higher education, unless it first obtains a certification of
compliance with 8 U.S.C. 1373, properly executed by the chief legal officer of the jurisdiction or
institution that would receive the further sub award, using the appropriate OJP form.
3. The recipient's monitoring responsibilities include monitoring of sub recipient compliance with the
requirements of this condition.
4. Allowable costs. Compliance with these requirements is an authorized and priority purpose of this
award. To the extent that such costs are not reimbursed under any other federal program, award
funds may be obligated (including for authorized reimbursements) for the reasonable, necessary,
and allocable costs(if any)that the recipient, or any sub recipient at any tier that is a State or local
government or a"public"institution of higher education, incurs to implement this condition.
5. Rules of Construction
A. For purposes of this condition:
(1) "State" and "local government" include any agency or other entity thereof, but not any
institution of higher education or any Indian tribe.
(2) A"public"institution of higher education is one that is owned, controlled,or directly funded
by a State or local government.
(3) "Program or activity"means what it means under title VI of the Civil Rights Act of 1964(see
42 U.S.C. 2000d-4a).
(4) "Immigration status" means what it means for purposes of 8 U.S.C. 1373 (Illegal
Immigration Reform and Immigrant Responsibility Act of 1996);and terms that are defined in
8 U.S.C. 1101 (Immigration and Nationality Act) mean what they mean under that section
1101, except that the term "State" also shall include American Samoa (cf. 42U.S.C.
901(a)(2)).
(5) Pursuant to the provisions set out at(or referenced in)8 U.S.C. 1551 note("Abolition... and
Transfer of Functions"), references to the "Immigration and Naturalization Service" in 8
U.S.C. 1373 are to be read as references to particular components of the Department of
Homeland Security (DHS).
B. Nothing in this condition shall be understood to authorize or require any recipient, any sub
recipient at any tier,any State or local government,any"public"institution of higher education,
or any other entity(or individual)to violate any federal law,including any applicable civil rights
or nondiscrimination law.
q. (NEW) Authority to obligate award funds contingent on compliance with 8 U.S.C. 1373;
• unallowable costs;obligation to notify if the recipient is a State or local government--
1.
The recipient may not obligate award funds if,at the time of the obligation,the"program or activity"
of the recipient(or of any sub recipient at any tier that is a either a State or unit of local government
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SUBGRANT SPECIAL CONDITIONS JAG Page 12
or a "public" institution of higher education) that is funded in whole or in part with award funds is
subject to any"information-communication restriction."
2. In addition,with respect to any project costs it incurs"at risk,"the recipient may not obligate award
funds to reimburse itself if -- at the time it incurs such costs -- the "program or activity" of the
recipient(or of any sub recipient at any tier that is a either a State or unit of local government or a
"public"institution of higher education)that would be reimbursed in whole or in part with award funds
was subject to any"information-communication restriction."
3. Any drawdown of award funds by the recipient shall be considered,for all purposes,to be a material
representation by the recipient to OJP that, as of the date the recipient requests the drawdown,the
recipient and all sub recipients(regardless of tier)are in compliance with 8 U.S.C. 1373.
4. The recipient must promptly notify OJP (in writing) if the recipient, from its requisite monitoring of
compliance with award conditions or otherwise, has credible evidence that indicates that the funded
"program or activity"of the recipient,or of any sub recipient at any tier that is either a State or a local
government or a "public" institution of higher education, may be subject to any "information-
communication restriction." In addition, any sub award(at any tier)to a sub recipient that is either a
State or a local government or a "public" institution of higher education must require prompt
notification to the entity that made the sub award, should the sub recipient such credible evidence
regarding an"information-communication restriction."
5. Any sub award(at any tier)to a sub recipient that is either a State or a local government or a"public"
institution of higher education must provide that the sub recipient may not obligate award funds if,at
the time of the obligation, the "program or activity"of the sub recipient(or of any further such sub
recipient at any tier)that is funded in whole or in part with award funds is subject to any"information-
communication restriction."
6. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of
compelling circumstances(e.g.,a small amount of award funds obligated by the recipient at the time
of a sub recipient's minor and transitory non-compliance,which was unknown to the recipient despite
diligent monitoring), any obligations of award funds that, under this condition,may not be made shall
be unallowable costs for purposes of this award. In making any such determination, DOJ will give
great weight to evidence submitted by the recipient that demonstrates diligent monitoring of sub
recipient compliance with the requirements set out in the award condition entitled "Ongoing
compliance with 8 U.S.C. 1373 is required."
7. Rules of Construction
A. For purposes of this condition"information-communication restriction"has the meaning set out in
the award condition entitled"Ongoing compliance with 8 U.S.C. 1373 is required."
B. Both the"Rules of Construction"and the"Important Note" set out in the award condition entitled
"Ongoing compliance with 8 U.S.C. 1373 is required"are incorporated by reference as though set
forth here in full.
C. NOTE:Current OHS practice is to use one form(OHS Form I-247A(3/17))for two distinct purposes
--to request advance notice of scheduled release,and to request that an individual be detained for
up to 48 hours AFTER the scheduled release.This condition imposes NO requirements as to such
DHS requests for detention.
D. Both the"Rules of Construction"and the"Important Note"set out in the award condition entitled
"Ongoing compliance with 8 U.S.C. 1373 is required"are incorporated by reference as though set
forth here in full.
t. (NEW) Required local-government-level rules or practices related to aliens; allowable costs
The following provisions apply to the recipient of this award,if the recipient is a unit of local government,
and also apply to any local-government sub recipient of this award at any tier (whether or not the.
recipient itself is a unit of local government).
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SUBGRANT SPECIAL CONDITIONS JAG Page 13
1. Requirements
With respect to the"program or activity"that is funded(in whole or in part)by this award,as of the date
the recipient accepts this award, and throughout the remainder of the period of performance for the
award—
A. A local ordinance, -rule, -regulation, -policy, or-practice (or an applicable State statute, -rule, -
regulation, - policy, or-practice) must be in place that is designed to ensure that agents of the
United States acting under color of federal law in fact are given access a local-government(or local-
government-contracted)correctional facility for the purpose of permitting such agents to meet with
individuals who are (or are believed by such agents to be) aliens and to inquire as to such
individuals'right to be or remain in the United States.
B. A local ordinance, -rule, -regulation, -policy, or -practice (or an applicable State statute, -rule, -
regulation, -policy, or -practice) must be in place that is designed to ensure that, when a local-
government (or local-government contracted) correctional facility receives from DHS a formal
written request authorized by the Immigration and Nationality Act that seeks advance notice of the
scheduled release date and time for a particular alien in such facility, then such facility will honor
such request and--as early as practicable(see"Rules of Construction"incorporated by para.4.B.
of this condition) —provide the requested notice to DHS.
2. Allowable costs
Compliance with these requirements is an authorized and priority purpose of this award.To the extent
that such costs are not reimbursed under any other federal program, award funds may be obligated
(including for authorized reimbursements)for the reasonable,necessary,and allocable costs(if any)of-
-(1)developing and putting into place statutes,ordinances, rules,regulations,policies,and practices to
satisfy this condition, (2) permitting access as described in para. 1.A. above, and (3) honoring any
request from DHS that is encompassed by para. 1.B. above.
4. Rules of construction
A. The "Rules of Construction" and the "Important Note" set out in the award condition entitled
"Ongoing compliance with 8 U.S.C. 1373 is required"are incorporated by reference as though set
forth here in full.
B. The"Rules of Construction"set out in the award condition entitled "Required State-level rules or
practices related to aliens;allowable costs"are incorporated by reference as though set forth here
in full.
u. Use of funds for DNA testing; upload of DNA profiles
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles
must be uploaded to the Combined DNA Index System("CODIS,"the DNA database operated by the
FBI)by a government DNA laboratory with access to CODIS. No profiles generated under this award
may be entered or uploaded into any non-governmental DNA database without prior express written
• approval from BJA.Award funds may not be used for the purchase of DNA equipment and supplies
unless the resulting DNA profiles may be accepted for entry into CODIS.
v. On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code
were editorially reclassified to a new Title 34, entitled "Crime Control and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards(that is, OJP
grants and cooperative agreements), including many provisions previously codified in Title 42 of the
U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory
provision that has been reclassified to the new Title 34 of the U.S.Code is to be read as a reference to
that statutory provision as reclassified to Title 34. This rule of construction specifically includes
references set out in award conditions,references set out in material incorporated by reference through
award conditions, and references set out in other award requirements.
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SUBG RANT SPECIAL CONDITIONS JAG Page 14
u. Recipient integrity and performance matters: Requirement to report information on certain civil,criminal,
• and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all
applicable requirements regarding reporting of information on civil, criminal, and administrative
proceedings connected with(or connected to the performance of)either this OJP award or any other
grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings,
through the federal System for Award Management (known as "SAM"), to the designated federal
integrity and performance system(currently,"FAPIIS").The details of recipient obligations regarding the
required reporting(and updating)of information on certain civil,criminal,and administrative proceedings
to the federal designated integrity and performance system(currently,"FAPIIS")within SAM are posted
on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and
Performance Matters, including Recipient Reporting to FAPIIS),and are incorporated by reference here.
v. Withholding of funds: Research and evaluation independence and integrity
The recipient may not obligate, expend, or draw down any award funds until: (1) it has provided to the
grant manager for this OJP award information regarding research and evaluation independence and
integrity in accordance with the detailed instructions in the program solicitation, (2)OJP has completed
its review of the information provided and of any supplemental information it may request, (3) the
recipient has made(or agreed to)any adjustments to the award(including as to amount)that OJP may
require to prevent,eliminate, mitigate,or otherwise adequately address any actual or apparent personal
or financial conflict of interest on the part of the investigators or other staff/consultants engaged in the
research/evaluation or organizational conflict of interest on the part of the recipient entity,and(4)a Grant
Adjustment Notice has been issued to remove this condition. If this award is a"discretionary"award(i.e.,
not an award under a statutory"formula" program), the recipient understands and agrees that if it does
not provide an adequate research and evaluation independence and integrity submission(as determined
by OJP), or if it fails to implement(as determined by OJP)any safeguard included in its submission or
• required by OJP,this award may be terminated (without right of appeal), upon thirty(30)calendar days'
advance written notice by OJP.64. OJP FORM 4000/2 (REV. 4-88)
I have read the above Special Conditions and understand they are part of the binding Grant Award.
Signature of Authorized Official �l/bt.� Date )012--(a/1
(Mayor, Chair of County Board or City Council, Board Chair of Private Non-profit Agency).
NOTE: The Director of the Agency is NOT considered the authorized official for the signing of these Special
Conditions.
Signature of Project Director -CAJtfi Date /0-23' l8
Signature of Fiscal Officer Date fO/ 4
•
initials of Authorized Official
•
•
State Use Only
Grant#
NEBRASKA CRIME COMMISSION
GRANT APPLICATION •
Byrne/JAG
FY2017
1. Applicant Name: Name: City of Omaha,Nebraska Telephone (402)444-5000
(Agency/Organization) Fax (402)444-6059
The applicant must be the agency that
will receive and disburse the grant funds.
2. Federal Employer ID #of 47-006304 •
Applicant:
The Federal Identification Number must be
the nine digit number of the applicant.
3. Applicant DUNS#: 076981265
3.Address: 1819 Farnam Street, Suite 300
Omaha,NE 68183-0300
Please include last four di:its of zi. code
4.Project Title: Omaha Police Department—Operation Probation Check Project—Phase II
5.Project Director: Name: Gail Braun Telephone (402)444-5286
(Receives all grant correspondence) Fax (402)444-6059
Email: gbraun@cityofomaha.org
Address: 1819 Farnam Street,Suite 300
Omaha,NE 68183-0300
(Please include last four digits of zip code)
6.Project Coordinator: Name: Liddie Daniels Telephone(402)444-5605
(Contact Person) Fax (402) 697-1017
Email: Liddie.daniels@cityofomaha.org
Address: 505 South 15th Street
Omaha,NE 68102-2701
(Please include last four digits of zip code)
7.Fiscal Officer: Name: Stephen Curtiss Telephone(402)444-5417
(Cannot be Project Director) - Fax (402) 546-1150
Email: Stephen.curtiss@cityofomaha.org
Address: 1819 Farnam Street,Suite 300
Omaha,NE 68183-0300
(Please include last four digits of zip code)
8.Authorized Official: Name: Mayor Jean Stothert Telephone(402)444-5000
(NOTE:The authorized official would include: Fax (402)444-6059
county board chair,mayor,city administrator,
state agency director,chair or vice-chair of non- Email: Mayorstothert@cityofomaha.org
profit agency.) Address: 1819 Farnam Street, Suite 300
Omaha,NE 68183-0300
(Please include last four digits of zi. code
• 9/12/2017 City of Omaha—Omaha Police Department Page 1 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
9. Proposed Project Period: From: January 1, 2018 To: December 31,2018
10. Previous 2-Years Commission Funding for 11.Area(s) Served by Project: (Statewide,
This Project: Counties, Cities) *Please astrict those that are active
members in the taskforce board.
Grant#:16-DA-0313 Amount: $77,707 City of Omaha, Douglas County
Grant#:N/A Amount: N/A N/A
12. Type of Agency: 13.If Awarded,These Funds Will:
❑ State Agency ['Create New Service/Activity
•
®Unit of Local Government ®Enhance Existing Program
O Private Non-Profit ®Continue Existing Program
['Native American Tribe or ' nTechnology ,
Organization nOther
❑Technology
❑Other
14. Program Area
® Law Enforcement Programs
❑ Prosecution and Court Program '
❑ Prevention and Education Programs
❑ Corrections and Community Corrections Programs
❑ Drug Treatment Programs
❑ Planning,Evaluation,and Technology Improvement Programs
❑ Crime Victim and Witness Programs(Other than compensation)
❑ Other •
•
•
15. Sustainability Plan ❑ Sustainability Plan has been
Please submit a copy of your current SUSTAINABILITY established
PLAN •
Timeframe:
•
9/12/2017 City of Omaha—Omaha Police Department Page 2 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
16. Project Summary: (150 words or less)
In a concise statement describe major aspects of the proposed project and current use of
evidence based practices.
The Omaha Police Department(OPD)is requesting funding to reduce the recidivism rate of
juvenile probationers and offer positive alternatives for at-risk youth while building community
relations between OPD Officers and the community.
Funding will be used for the following:
1. Overtime for OPD and State of Nebraska Juvenile Probation officers executing Juvenile
Probation Checks.
2. Overtime to enable additional OPD officers to participate as coaches and mentors in Police
Athletics for Community Engagement(PACE)activities.
3. Tablets to conduct surveys and collect data for evaluation of Operation Probation Check.
4. Contract with an evaluator to conduct an evaluation of Operation Probation Check.
During coordinated checks, OPD and Probation Officers establish meaningful relationships with
probationers, and provide referrals for juveniles and their parents to services that support
successful completion of probation. Probationers and their siblings are recruited to participate in
PACE programs designed to deter juveniles from gang-membership and crime.
•
9/12/2017 City of Omaha—Omaha Police Department Page 3 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
NEBRASKA CRIME COMMISSION
BUDGET SUMMARY
Category • Requested Match Share Total Project Cost
• Amount
A. Personnel $ 70,227 $ 0 $ 70,227
B. Consultants/Contracts $ 40,718 $ 0 $ 40,718
C. Travel $ 0 $ 0 $ 0
D. Supplies/Operating Expenses $ 1,500 $ 0 $ 1,500
E. Equipment $ 0 $ 0 $ 0
F. Other Costs $ 0 $ 0 $ 0
TOTAL AMOUNT $112,445 $ 0 $112,445
%Contribution 100% 0% 100%
CERTIFICATION: I hereby certify the information in this application is accurate •
and, as the authorized official for the project,hereby agree to comply with all provisions of
the grant program and all other applicable state and federal laws.
Name of Authorized Official: Jean Stothert
Title: Mayor, City of Omaha
Address: 1819 Farnam St,Suite •
City, State,Zip: Omaha,NE 68183-0300
Telephone: 402-444-5000
•
Signature: 1.-;AL4%-, S*040E.
Date: /fit,
l Z,(Z,g 19--
(*NOTE: The authorized official would include: county board chair,mayor, city administrator,
state agency director, chair or vice-chair of non-profit agency.)
Proposed Project Period(month/day/year):
From: January 1,2018 To: December 31,2018
9/12/2017 City of Omaha—Omaha Police Department Page 4 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
CATEGORY A—Personnel Budget Narrative
Omaha Police Department(OPD)—Sworn OPD Positions •
OPD Personnel Item Computation Cost
Probation Check Activities
OPD Overtime Sergeant Operations $58.77 per hour x 200 hours $11,754
OPD Overtime Officer Operations $50.76 per hour x 800 hours $40,608
$52,362
Police Athletics for Community Engagement(PACE)Program Activities
OPD Overtime Officer Operations $50.76 per hour x 351.9504 hours $17,865
Omaha Police Department OT Operations Total:$70,227
OPD is requesting S70,277 to continue the holistic approach to reducing juvenile gang related
crime and reduce recidivism by working additional hours with Juvenile Probation officers
conducting Juvenile probation checks and to provide overtime funding for Omaha Police
Department(OPD) officers to work directly with the Police Athletics for Community
Engagement(PACE)programming activities.
OPD will use overtime funding to increase the number of Juvenile Probation Checks,to increase
the number of parent meetings, and increase the number of OPD officers participating in PACE
programs. OPD officers will assist Juvenile Probation officers with Juvenile Probation checks.
Juvenile Probation officers will meet with youth on probation and their parents/guardians to
• provide information regarding community based resources that will be essential to a successful
completion of Juvenile Probation.
OPD will allocate funding to OPD officers to participate in and assist with PACE programming
activities. Juveniles on probation and their siblings are recruited to participate in PACE activities
during the probation checks. This collaborative comprehensive approach creates a positive,
trusting,relationship and interaction with law enforcement. •
The OPD officer overtime pay is calculated hourly plus 0.5 hour pay,based on Pay Step H(i.e.
for veteran OPD officers) as listed in the City of Omaha, Omaha Police Officers(non-
management)collective bargaining group pay plan. The sergeant overtime pay is calculated
hourly plus 0.5 hour pay,based on Pay Step F plus longevity pay (i.e. for veteran OPD
sergeants) as listed in the City of Omaha, Omaha Police Officers (non-management)collective
bargaining group pay plan.
Each Juvenile Probation Check consists of 1 OPD Sergeant,4 OPD Officers, and 1 Juvenile
Probation Officer. OPD will complete an additional 100 Juvenile Probation checks, each check
lasting 2 hours,costing$523.62 per operation.
4 officers x 50.76 per hour x 2 hours x 100 operations=$40,608
1 sergeant x 58.77 per hour x 2 hours x 100 operations=$11,754
9/12/2017 City of Omaha—Omaha'Police Department Page 5 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
•
During the grant period, Omaha Police Department(OPD)officers will participate in 351.9504
hours of Police Athletics for Community Engagement(PACE)program activities providing
mentoring and coaching to juvenile offenders,their parents, and
other at-risk youth totaling$17,865.
3 officers x 50.76 per hour x 2.256092 hours x 52 weeks=$17,865
Omaha Police Department OT Operations Total: $70,227
• CATEGORY A—PERSONNEL TOTAL: $70,227
Attached please see the Omaha Police Department's Police Sergeant and Police Officer job
descriptions.
•
9/12/2017 City of Omaha—Omaha Police Department Page 6 of 36
Nebraska Crime Commission •
• FY 2017 State Byrne Justice Assistance Grant(JAG)
•
•
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L
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�0,g n 1 Tailiiiiiikl I_ll ' ;i 110 i il "'9 t_Ii 411, ii i i !• ina 1� ii ti,.{i + Dili,{ililill ilu. i o IK atchi Subtotal � mgri t.ingri ih ii h I fl iIII(R'i r,fit,lilii!>r11'ni4,t1!!iattlfbt 1, �t���iHtnli ! a�IFi .�- It+i,IF 4`tla,nttry;i t i_ !` .IM1E Ti(iiti�i� Ilii I.iNiiB#i i i�u j, {t{i t'i,ri tltjllillipp��i gg jg�✓ � a "4fli"ii(lifi �jpp �,ti!:O'tec�f iI� u �'t�' ' I [y!1 t�, � �:., p , '�, '� 'F COS S
ll illll,; 7 I Ni l Ili lti{if i n'h71{i�li,it1illli iiiii li ik al :,i .aNpJiiiiiif tg ' ,•.., I!II1!NiIHinfil.i IIII ligf il.lt,.; :.y,, II'1iII'I,t p.���il,l i 11MIl �gJNlhli(li�illl dN I� t
:milli i, "t,l �t i i i�t�.�e2C•!ilp r 'N r: t tigF I•1i F ���' 11•:� ,,.;, ;ra �t i.i✓!!II��tti'r S'lFt.Fi�i...: H ai i!�ti{t I�tp,l.i':±'t!',...i. i F� 1' li�{1'(: .I:.
,11I11IIIImNI Ennui . 1.:1,uIlailfi�fit'� 011E1111 i .;,,;titiinlbibillaNgi.fli i';r,tltLlMIlliifli011lilllilll r:,:al„�I,:I+rlirlidltlll l lEiiiiCii�iF�Hliifiir= a itilila>lili;flU!tllilintiligliil.i!litieIr#i�tliifilii hilliililik:
1.
Omaha Police Department(OPD) E $11,754 $11,754 $ $11,754 $ $ $11,754
Sergeant OT 100%
OPD Police Officers OT Probation - E $40,608 $40,608 $ $40,608 $ $ $40,608
Check 100%
OPD Police Officers OT PACE Program $17,865 100% $17,865 $ $17,865 $ $ $17,865
•
•
tl it I'i 110 ENII�1 iiilii±}i I iiii!i 1 i i ' 1 N as I I ry i i
Total Personnel Budget • • ill 's k w; ig i �tcp . subtotal .l : ii'i , i•il!I,,:i•i b:ii IIIiA.: TOTAL
11...,:equestga. !.k.1", ;t4 tiiililii, tef i 'I F ' atc,..
*N for New; E for Existing il ,. l.... il! ,liilili ._ ,.>�I+lfn;�i COSTS
$70,277 $ 0 $70,277 $ 0 $ 0 $70,277
•
•
•
•
•
•
•
•
9/12/2017 City of Omaha—Omaha Police Department Page 7 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG) _
CATEGORY B—Consultants and Contracts Budget Narrative
State of Nebraska/District 4J—Juvenile Probation Officer
NE Personnel Item Computation Cost
JuvProbation Overtime Operations $37.40/hour x 200 hours $7,480.
State of Nebraska Juvenile Probation OT Total: $7,480
The City of Omaha is requesting$7,480 in funding for the State of Nebraska Juvenile Probation
overtime(OT)operations. OT funds will allow Juvenile Probation officers and Omaha Police
Department(OPD)officers to conduct additional probation checks of juvenile offenders.
Increased probation checks provide an intentional opportunity the juvenile will successfully
complete their probation. Overtime pay is calculated as hourly pay plus 0.5 hour pay per hour,
based on the mid-point pay-scale per the Nebraska Judicial Branch Personnel Services Division.
The Juvenile Probation officer will conduct 100 Juvenile Probation checks,each check lasting
two (2)hours. Cost per Juvenile Probation operation$74.80.
1 officer x 37.40 per hour x 2 hours x 100 operations=$7,480
Juvenile Probation Operations Consultants and Contracts Total: $7,480
Attached please see the State of Nebraska Juvenile Probation Officer job description.
•
•
9/12/2017 City of Omaha—Omaha Police Department Page 8 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
CATEGORY B—CONSULTANTS AND CONTRACTS
1.PURPOSE: Juvenile Probation Checks
Qlndividual ®Organization
2.TYPE OF CONSULTANT: State of Nebraska
Juvenile Probation Officers
3. CONSULTANT FEES:
Rate #Hours Amount Applicant's Total Cost
Requested Match
Probation Officer Overtime Hours $37.40 200 $7,480 $ $7,480
Travel Time Fees
Total $7,480 $ $7,480
4.TRAVEL EXPENSES:
a. Mileage
Total Miles X.535 $ $ $
b. Air Fare
From to $ $ $
From to
c. Meals
#of days X$ $ $ $
#of days X$ $ $ $
d. Lodging
#of nights X$ $ $ $
#of nights • X$ $ $ $
e. Other Costs(Must Also Be Explained in Budget Narrative)
$ $ $ $
$ $ $ $
5.TOTAL COST: $7,480 $ 0 $7,480
•
•
9/12/2017 City of Omaha—Omaha Police Department Page 9 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
•
BUDGET NARRATIVE—Category B Consultants and Contracts
Creighton University PRPG—Phase II Program Evaluation
Research/Evaluation Computation Cost
. CU PRPG Research and Evaluation $120/hr x 168 hours $20,160
Assistant Masters Graduate Student $50/hr x 96.8 hours $ 4,840
Creighton University PRPG Total: $25,000
The City of Omaha is requesting$25,000 to contract with Creighton University's Police
Research and Policy Group(PRPG)group to perform an evaluation of the Omaha Police
Department's (OPD) Operation Probation Check—Phase IL
Creighton University PRPG researchers will continue the evaluation following Dr. Wiener's,
University of Nebraska at Lincoln,program logic model for Juvenile Probation and the PACE
- Program model as guidance from the Phase I evaluation. Funding in the amount of$20,160 will
pay for 168 hours to provide the Phase II program evaluation for Operation Probation Check.
Creighton University PRPG will employ a master's level graduate student to assist with
Operation Probation Check Phase II evaluation. Funding in the amount of$4,840 will pay
tuition costs for Masters Level Graduate Assistant.
Once the evaluation has been completed and published,PRPG will assist the City of Omaha in
nominating Operation Probation Check for an evidence rating with the National Institute of
Justice (NIJ). According to the Justice Assistance Grant- Strategic Plan 2016 to 2018 created by
the University of Nebraska at Omaha, "Evidence-based practices differ from best practices in
that they are proven through rigorous research that produces consistent findings across multiple
sites; best practices in contrast are procedures that have been utilized with good effect over time
but have not been substantiated through empirical testing." The Office of Juvenile Justice and
Delinquency(OJJDP)and National Institute of Justice(NIJ)lists best practices for law
enforcement operations and mentoring for at-risk youth. The Omaha Police Department's
Operation Probation Check is a valuable program for comprehensive juvenile justice
collaboration,the reduction of gang related crime and reduced recidivism. OPD is working
toward submitting Operation Probation Check for an evidence-based rating.
Creighton University PRPG Consultants and Contracts Total: $25,000
9/12/2017 City of Omaha—Omaha Police Department Page 10 of 36
Nebraska Crime Commission
FY 2017 State Byme Justice Assistance Grant(JAG)
•
•
CATEGORY B—CONSULTANTS AND CONTRACTS
•
1. PURPOSE: Operation Probation Check—Phase II—Research and Evaluation
❑Individual ®Organization
2. TYPE OF CONSULTANT: Police Research and Policy
Group (PRPG) Research Evaluation
3. CONSULTANT FEES:
Rate #Hours Amount Applicants Total Cost
Requested Match
Creighton PRPG Evaluation $25,000 $ $25,000
Travel Time Fees
Total $25,000 $ $25,000
i 4. TRAVEL EXPENSES:
a. Mileage
Total Miles X.535 $ $ $
b. Air Fare
From to $ $ $
From to $ $ $
c. Meals
#of days X$ $ $ $
#of days X$ $ $ $
d. Lodging
#of nights X$ _ $ $ $
#of nights X$ $ $ $
e. Other Costs(Must Also Be Explained in Budget Narrative)
$ $ $ $
$ $ $ $
$ $ $ $
5. TOTAL COST: $25,000 $ $25,000
•
9/12/2017 City of Omaha-Omaha Police Department Page 11 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
CATEGORY B—Consultants and Contracts Budget Narrative
•
Police Athletics for Community Engagement(PACE)
PACE Computation Cost
Youth Transportation to Activities 54 Bus Trips x 3 hrs/rd trip x$50.85/hr rate $8,238
PACE Transportation Total: $8,238
The City of Omaha is requesting$8,238 to fund the PACE transportation of juveniles from their
neighborhoods to the Police Athletics for Community Engagement(PACE)program activities.
Juvenile participants of PACE programs often do not have the support or resources needed to get
to and from the free PACE activities such as practices and games. Buses are routed to
neighborhood pick-up locations throughout North and South Omaha which shuttles the
participants to practices
and games. Without this transportation,many of these at-risk youths would not be able.to
participate
in the PACE programming. •
Funding will provide transportation during the 2018 summer baseball and soccer seasons. PACE
uses a school bus service to provide the transportation. The bus service is staffed with licensed
individuals trained to provide safe transportation of juveniles.
• PACE Consultants and Contracts Total: $8,238
CATEGORY B—CONSULTANTS AND CONTRACTS TOTAL: $40,718
•
9/12/2017 City of Omaha—Omaha Police Department Page 12 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
CATEGORY B—CONSULTANTS AND CONTRACTS
1.PURPOSE: Youth Transportation to PACE Programming Activities
❑Individual ' ®Organization
2.TYPE OF CONSULTANT: Police Athletics and
Community Engagement(PACE)
3. CONSULTANT FEES:
Rate #Hours Amount Applicant's Total Cost
Requested Match
•
Travel Time Fees
Total
•
4.TRAVEL EXPENSES:
a. Mileage ,
Total Miles X.535 $ $ $
b. Air Fare
From to $ $ $
From to • $ $ $
c. Meals
#of days X$ $ $ $
#of days X$ $ $ $
. d. Lodging
#of nights X$ . $ $ $
#of nights X$ $ $ $
e. Other Costs(Must Also Be Explained in Budget Narrative)
54 bus trips x 3 hours x$50.85/hourly rate $ $8,238 $ $8,238
$ _ $ $ $
$ $ $ $
$8,238 $ $8,238 J
•
9/12/2017 City of Omaha—Omaha Police Department Page 13 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAO)
CATEGORY D- Supplies and Operation Expenses Budget Narrative
City of Omaha—Omaha Police Department(OPD)
OPD Supplies Computation Cost
Samsung Galaxy Tablets 5 Samsung Tablets x$300/Tablet $1,500
•
OPD Supplies Total: $1,500
The City of Omaha is requesting$1,500 to purchase five(5) Samsung Galaxy Tablets to be used
to electronically survey the juvenile probationers,parents,and Police Athletics for Community
Engagement(PACE)participants. Surveys were developed during the first phase of Operation
Probation Check with the assistance of Dr. Wiener,the evaluator assigned by the Nebraska
Crime Commission.
The data collected via these surveys will measure the effectiveness of the activities of Operation
Probation Check—Phase II.
The collected data will be forwarded to Creighton University's Police Research and Policy
Group (PRPG)who will evaluate the surveys and will report the results to the Nebraska Crime
Commission and to all partners involved with Operation Probation Check—Phase II
OPD Supplies Total: $1,500
CATEGORY D—SUPPLIES AND OPERATION EXPENSES TOTAL: $1,500
•
•
9/12/2017 City of Omaha—Omaha Police Department Page 14 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
CATEGORY D—SUPPLIES AND OPERATING EXPENSES
1. SUPPLIES:
Item , Quantity Unit Amount Applicant's Match Total Cost
Price Requested
Samsung Galaxy Tablets 5 $300 $1,500 $ 0 $1,500
SUPPLIES SUBTOTAL $1,500 $ 0 $1,500
2. OPERATING EXPENSES—(Note Special Instructions):
Rate(per
month) Amount Applicant's Total Cost
Requested Match
Rent—Equipment $ $ $
Rent—Facilities $ $ $
• Telephone $ $ $
Utilities $ $ $
Auto Lease $ $ $
Photo Copying $ $ $
Printing $ $ $
Non-consultant Contract Help
$ $ $
OPERATING EXPENSES SUBTOTAL
•
TOTAL SUPPLY COST $1,500 1 $1,500
9/12/2017 City of Omaha—Omaha Police Department Page 15 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
Sustainability:
The Omaha Police Department(OPD) was formed in 1857 and proudly serves the community of
Omaha,Nebraska. Omaha is the largest city in the state and is the 41st largest city in the US
with a population of 446,970 (US Census,2016, QuickFacts). Located on the eastern border of
Nebraska, Omaha encompasses 130 square miles. The city operations under a Mayor-Council
form of government. Mayor Jean Stothert and the seven City Council members are elected to
four-year terms.
OPD is accredited by the Commission on Accreditation for Law Enforcement Agencies, Inc.
(CALEA) and employs 1041 full and part-time sworn and civilian employees. OPD answered
38,574 calls for service in the year 2016. The mission statement of the Department is as follows:
"The Omaha Police Department, in partnership with our community,provides impartial,ethical,
and professional law enforcement service and protection. We strive to maintain the trust and
confidence of our citizens while working to improve the quality of life."
OPD is commanded by Chief of Police Todd Schmaderer, and is comprised of 4 bureaus, each
commanded by a Deputy Chief of Police. Within each bureau are multiple units and/or precincts,
and squads. The OPD's Gang Unit, commanded by Lieutenant Ken Kanger,is assigned under
the Criminal Investigations Bureau(commanded by Deputy Chief of Police Mary Newman),
Special Operations Section commanded by a Captain(currently vacant).
Todd R.Schmaderer.
Chief of Police
I I I I
Deputy Chief
Uniform Patrol Mary Newman Police Services Executive Services
Bureau Criminal Investigations Bureau Bureau
Bureau
Captain
Special Operations
Section
Lieutenant
Ken Kanger
Gang Unit
The City of Omaha continues to grow at an incredible rate. Metropolitan Omaha is the 39th
fastest-growing area among the nation's 100 largest metropolitan areas, growing at a minimum
annual rate of 1.4 percent since 2010.According to the 2016 US Census QuickFacts,the City of
Omaha has grown by 9.3 percent since April 2010 Population Census Estimates. Omaha has two
(2)main revenue sources, sales tax, and property tax. With continued population growth,the
City of Omaha sees continued sustainability of city services.
9/12/2017 City of Omaha—Omaha Police Department Page 16 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
The Omaha Police Department(OPD) engages in many specific activities to fight gang crime,
some of which include Ceasefire Operations,probation checks,gang prevention efforts including
Police Athletics for Community Engagement(PACE),involvement in community programs and
hosting of community programs/events, and active interaction/cooperation with other law
enforcement agencies.
The OPD Gang Unit routinely communicates with the community its efforts to proactively fight
gang involvement and crime. The OPD Gang Unit Lieutenant and officers make presentations at
local high schools, attend area athletic events, and other youth organization events. The Gang
Unit participates in the Miller Park Easter Egg Hunt, Hip Hop for Peace,the Annual Safety
Awareness Fitness and Educations Event(SAFE)held at the Salvation Army Kroc Center,Cops
&Bobbers fishing event, and takes youth to local events such as the College World Series.
The OPD Gang Unit proactively shares information with the community to fight gang crime
and violence. On a quarterly basis OPD's Gang Unit participates in the "Breaking Down
Barriers" series connecting Gang Unit staff and at-risk youth in a safe,neutral environment,
allowing for a positive law enforcement interaction. The Gang Unit hosts monthly regional
gang information sharing meetings with law enforcement agencies from around the metro
area allowing agencies to collaboratively address gang suppression. One example of a
regional, inter-agency cooperative success was the 2016 Operation Triple Beam. This
collaborative effort resulted in 2 6 8 felony arrests, recovery of 101 illegal firearms,268•
• arrests including 139 of Violent Offenders and 110 Gang Members.
As detailed in the University of Nebraska at Omaha's JAG—Strategic Plan 2016-2018,
confidence in the Effectiveness of Juvenile Justice in Nebraska,and in particular, confidence in
the effectiveness of Juvenile Probation in Nebraska,needs to be improved. OPD's Gang Unit
accompanies Douglas County Adult and Juvenile Probation officers on probation checks. These
probation checks are instrumental in the successful completion of probation by juveniles.
Juvenile probation checks usually occur in the evening when the youth and parents are most like
to be home. OPD Officers and Probation Officers approach these visits as a wellness check for
the juvenile. With proper staffing coverage at each probation check,officers can address the
juvenile both with and without the parent present. Officers have a one-on-one conversation with
the parents away from the juvenile,informing parents of available youth services and resources;
and quickly educating parents on key trouble indicators to be aware of, including gang
symbols/signs,behavior changes and more. OPD continues to see the positive results of
probation checks, and the collaborative relationship between Probation and OPD Officers, and
probationers and their families.
OPD,Douglas County Juvenile Probation, and PACE are confident that the coordinated efforts
of Operation Probation Check—Phase II will improve the effectiveness of juvenile probation in
Omaha,while also reducing juvenile crime and recidivism.
9/12/2017 City of Omaha—Omaha Police Department Page 17 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
•
Operation Probation Check was funded by the Nebraska Crime Commission under FY 2016
State Justice Assistance Grant(JAG)funding. During the grant award period, the University of •
Nebraska's Dr. Weiner worked closely with Operation Probation Check partners to understand
all aspects of the program and establish a logic model to guide program implementation moving
forward. Based on the logic model, and the defined outcomes for the program,the City of
Omaha,and Omaha Police Department(OPD)are currently working with Dr. Wiener to identify
survey questionnaires to be given to each juvenile probationer,the parent/guardian of the
probationer and any referred PACE program participant.
Once the appropriate survey instruments have been finalized, surveys will be administered at the
beginning and conclusion of probation or PACE activities using tablets. The data gathered will
be assessed and evaluated by the Police Research and Policy Group during Phase II of Operation
Probation Check.
According to the Justice Assistance Grant Strategic Plan 2016 to 2018 prepared by Anne Hobbs,
J.D., Ph.D., and Ryan Spohn, Ph.D. it is recommended that"Grantees should look to partner,
coordinate, and/or leverage with state, county, and local agencies, as well as with other grant
programs". The combination of OPD Gang Unit,Nebraska Juvenile Probation Officers, and
PACE clearly meets this recommendation and offers a powerful combination of resources.
Continuation of Operation Probation Check will allow OPD to continue to work with the State of
Nebraska Probation Office—District 4J(Douglas County Juvenile Probation) to conduct
additional juvenile probation check activities and operations. The anti-gang efforts of both OPD
and PACE, and one-to-one relationship building activities with juvenile probationers and their
families will be strengthened through continued access and referral of juveniles to PACE
programming.
OPD command staff are proponents of Police Athletics for Community Engagement(PACE)and
the impact program activities are having on juvenile crime in the eastern section of the City of
Omaha. It is the goal of both the department and PACE to continue to grow the program, and
establish baseline data measures to fully assess community impact. Partnering with a local
research partner will enable the City of Omaha to ultimately submit Operation Probation Check
to the National Institute of Justice(NIJ)for rating as an evidence-based program.
•
The long-term sustainability of Gang Unit activities and operations will continue to be planned
and funded with OPD general funds and by pursuing grant funding opportunities. The Mayor and
Police Chief support anti-gang activities to address juvenile probation success and gang
prevention programming.
Without FY 2017 State Justice Assistance Grant(JAG) funding, the City of Omaha will be
unable to contract with external local evaluators,and begin the process of establishing Operation
Probation Check as an NIJ evidence-based program.
•
9/12/2017 City of Omaha—Omaha Police Department Page 18 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
Problem Statement
The problem to be addressed by this grant application is: the reduction in juvenile crimes,
recidivism rates of juvenile probationers, and positive alternatives for at-risk youth in Douglas
County. The Omaha Police Department(OPD) and Douglas County Juvenile Probation will.
supplement collaborative, one-on-one juvenile probation home visits,where services are
offered to juvenile offenders and their parents,with Police Athletics for Community
Engagement(PACE)activities to assist juveniles' successfully complete probation.
Description of the Problem
The City of Omaha continues to face serious gang-related violent crime. The gang-related
problems in most urban areas tend to be concentrated in areas of the city with high poverty,
low education attainment,and high joblessness;the same is true of Omaha. Despite its high
ranking on numerous livability charts, and a citywide unemployment rate of 2.8 percent
(Source;U.S. Census-Public Use Microdata Area(PUMA)),the jobless rate is much higher in
Northeast and Southeast Omaha.
Northeast Omaha is home to a median household income(MHI) of$35,409 or 29 percent less
than the MHI for all of Omaha with an unemployment rate of 4.6 percent, and individual
poverty rate of 22 percent, and a child poverty rate of 40.2 percent,the cycle of poverty in
northeast Omaha is the worst in the city and is longstanding.
Educational attainment is lower,with 23.9 percent of adults lacking a high school degree, as
compared to 11.1 percent of all Omaha adults. Southeast Omaha hosts a median household
income (MHI)of$41,225 or 17.3 percent less than Omaha's MHI. With an unemployment rate
of 3.2 percent and individual poverty rate of 19.9 percent, a child poverty rate of 23.9 percent,
and 14.4 percent of adults without a high school degree, southeast Omaha is more economical
disadvantaged than the city as a whole(see Table 1 below).
Area Median Unemployment Individuals Children Households %Age 25+
• Household Rate in Poverty <18 in with kids<18 No High
Income (%) Poverty that are single School
2015 (%) parent(%) Diploma
Northeast Douglas $35,409 4.60% 22.60% 40.20% 39.40% 23.90% .
County
Southeast Douglas $41,225 3.20% 19.90% 23.90% 53.20% 14.40%
County
Douglas County $54,659 2.70% 10.90% 22.20% 32% 9.60%
City of Omaha $49,896 2.80% 12.70% 25.70% 34.80% 11.10%
Table 1: Median and Household Income,unemployment,and poverty rates—Douglas County,NE. Data Source:
US Census Bureau,2015 American Community Survey 1-Year Estimates
The majority of violent and gang-related crimes occur in eastern Omaha. The statistics in Table
1 detail the disparate socioeconomic conditions and pervasive issues of poverty and
unemployment in eastern Omaha. Violent crime is deeply rooted in the Northeast and
Southeast Omaha communities. The Omaha Police Department(OPD) Gang Unit continues to
9/12/2017 City of Omaha—Omaha Police Department Page 19 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
battle this violent crime. Shots fired, felony use of a firearm,homicide with a firearm, and
robbery with a firearm are all indicators of the serious gun and violent crime in the City of
Omaha. These crimes have a severe negative impact on communities and especially the
selected eastern segments of the city that comprise the Operation Probation Check targeted
areas.
In 2016 Omaha experienced twenty-nine(29)homicides. Sixty-six(66)percent of these
homicides were gang related. Five (5)percent of the city's Aggravated Assaults were Gang
Related. (See Table 2 below)From 2011 to 2016 there have been 2073 Robberies with a Gun,
940 Gun Assaults, and 185 Homicides with a Gun. (See Table 1 in Statistical Documentation
of the Problem Section below)
As the below Omaha Police Department(OPD) Homicide map(2011 —2016)indicates,
Omaha's highest levels of homicides as well as gangs,guns, and violent crime exist where the
socioeconomic conditions are the poorest: southeast and northeast Omaha.
. 2011 2012 2013 2014 2015 2016 % Change
2011-2016 ,
Shots Fired CAD Calls 2307 2632 2671 2487 2459 2186 -5.24%
Gun Assaults 228 189 187 185 151 412* 80.70%*
Robbery with Gun 360 459 331 197 369 357 -0.83%
Homicide with Gun 33 35 29 26 39 23 -30.30% '
Table 2: Gun Related Crime Data(Data Source:OPD Crime Analysis Unit)*Data from previous years
only included Felony Assaults with a gun,2016 data includes all assault types with a gun.
Omaha.Homicide Map K / - _•
2011-2016 ,-'
x 7 F
��i7
,:-34n kr _r — * Fe s..L j , , rwrF3'-e�F.7�:F
-rE , r .ems 4 its
T cT - Vt-
G. 4 Ca:::-;: -:--;**---
T Y` Bt
0
W-__=.-775 - ,s,=7=.-•,3,d."774.1-'la-:,T'''1:'-' -71"i dir
I_
� - R--- --)Iiikin,
om;
.... iff:-______::„L. ...._____ ...--„_,.._
Figure 1:City of Omaha Homicide Map 2011—2016(Source:OPD Crime Analysis Unit)
9/12/2017 City of Omaha—Omaha Police Department Page 20 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
Between 2011 and 2016 the number of gun assaults in Omaha increased by 80.7 percent, from
228 in 2011 to 412 in 2016. Gun assaults are a strong indicator for the need for preventative
programming in a community. Unless at-risk youth can be reached at an early age,with
prevention-based solutions,children will not have a chance to avoid gang involvement. Omaha
gangs heavily recruit at-risk youth. The majority of at-risk youth do not have positive role
models in their homes. Community-based law enforcement strategies work at gang and crime
prevention by establishing a positive relationship between at-risk youth and law enforcement
officers/mentors. The positive relationships formed help to reduce the likelihood that these
youths will head down the,path of a gang lifestyle.
Juvenile offenders on probation left unchecked and/or underserved do not successfully complete
probation and often reoffend. Juvenile Justice Probation Officers and OPD officers have
coordinated efforts to perform probation checks on these youth,and are seeing success with
these efforts. The juvenile probation checks with law enforcement officers provided the law
enforcement presence that is needed during the checks and allows the Probation Officer and law
enforcement Officer to offer community based youth services as an option to assist in the
prevention of recidivism and lead to a successful completion of probation.
Juvenile probation checks by the OPD and the Juvenile Justice Probation officers followed by
PACE program activities delivers a comprehensive approach to juvenile crime prevention,
reduces the recidivism of these juveniles,and in turn reduces violent gang-related crime. The
combination of probation checks,that are executed in a manner that encourages successful
completion of probation, instead of just law enforcement checks,trailed by the PACE programs,
where law enforcement serves as a mentor instead of enforcement,provides greater opportunity
for successful turn-around of at-risk juvenile offenders.
While most of these probation checks are a combination of coordinated efforts between OPD
Officers and Juvenile Justice Probation Officers, OPD is occasionally required to conduct checks
. without probation officers during critical incidents, such as shots fired,when know"high-
offenders"are present. Juvenile probation checks are best executed in a multi-faceted approach
that encompasses law enforcement,prevention,and intervention along with building
relationships. The law enforcement portion of the checks increases public safety, for compliance
with the law and probation guidelines,and the prevention and intervention aspects of these
checks prevent and deter the offender from even more serious offenses that could lead the
juvenile further into the criminal justice system and away from probation and other positive
means of rehabilitation.
•
9/12/2017 City of Omaha—Omaha Police Department Page 21 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
•
Statistical Documentation of the Problem:
Omaha Gang Related Violent Crime provided by the Omaha Police Department
Crime Analysis Unit.
•
Percentage 2016 2015 2014
Number of Part I Change City- Gang City- Gang City- Gang%
Offenses 2015 to wide Gang %of wide Gang %of wide Gang of City
2016 Total Related City Total Related City Total Related Total
Total Total
Criminal Homicide -42% 29 19 66% 50 34 10.00% 32 20 9%
Robbery -7% 610 8 1% 655 10 1.53% 723 9 1%
Aggravated Assault 13% 1,647 76 5% 1,452 90 6.20% 1,523 67 5%
Motor Vehicle Theft 23% 3,125 26 1% 2,543 30 1.18% 3,146 31 1%
Total 15% 5,411 129 2% 4,700 135 3.00% 5,424 110 2%
Table 3: City of Omaha Part I Offenses,Gang-Related Data(Data Source:Omaha Police Department
(OPD)Crime Analysis Unit)
Percentage Change 2015 2016 2015 2014
to 2016
Gang Members -6.93% 2,537 2,726 2,799
Number of Gangs 2.41% 85 83 82
Table 4: City of Omaha Gang Membership,(Data Source:OPD Gang Unit)
2016 . 2015 .
Population of Omaha 446,970 443,885
% of Omaha Population that is a Gang 0.568% 0.614%
Member
Table 5: Percent of Omaha's Population that are Gang Members(Data Sources:US Census QuickFacts
and Omaha Police Department,Gang Unit)
The statistics described above are largely provided by the Omaha Police Department(OPD)
Gang and Crime Analysis Units.The data illustrates the gang-related violent crime that occurs
in Omaha.In Omaha,as is true in most urban cities,less than 1 percent of the population is a
member of a gang. While it is a small percentage, in Omaha this population is concentrated in
the specific areas described previously.
In 2016,the City of Omaha experienced 29 Criminal Homicides. Gang Members,while
numbering less than 1 percent of the city's population are responsible for 66 percent of the
Criminal Homicides committed in the City of Omaha.Also,of the Aggravated Assaults
reported, Gang Members are responsible for over five(5)percent of these Part I Offenses.
9/12/2017 City of Omaha—Omaha Police Department Page 22 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
The Omaha Police Department(OPD)Gang Unit faces these criminals head on with gang-
related enforcement and prevention strategies. While there have been successes and reduction
in some gang activity, Omaha continues to face serious gang problems. The gangs in Omaha
continue to recruit heavily, however, 2016 was the first year that the City of Omaha
experienced a reduction in the number of suspected gang members. OPD believes that this is
directly related to the coordinated holistic approach of the OPD Gang Unit,Nebraska Juvenile
Probation Officers, and Police Athletics for Community Engagement. •
9/12/2017 City of Omaha—Omaha Police Department Page 23 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
Current Efforts
The Omaha Police Department's(OPD) Gang Unit addresses gang related issues in the Omaha
community. OPD's Gang Unit and Nebraska State Probation—District 4J(Douglas County
Juvenile Probation)officers are currently conducting juvenile probation checks to assist juveniles
successfully complete probation.
Police Athletics for Community Engagement(PACE) combines community policing,crime
prevention, youth development,and education via team sports for at-risk youth in Omaha.PACE
develops discipline,self-esteem,and positive moral values through wholesome competition and
education. OPD officers participate by mentoring and coaching youth participants recruited from
juvenile probation checks and the neighborhoods events. PACE programs provide community
based gang prevention,intervention, and suppression through this key partnership with the OPD
and the City of Omaha,which contributes facilities time/space as well as grant management
assistance.
The combined mission is to build positive community bridges and relationships between police
officers,juvenile probation officers,juvenile offenders, at-risk youth,and the community,to
eliminate youth gang membership,reduce recidivism,prevent crime, and revitalize
neighborhoods. To reduce crime and juvenile delinquency throughout Omaha PACE
programming teams the youth and police officers together working collaboratively on
constructive and fun goals. PACE programming is intentionally provided during the known peak
times that youth might be spending time engaged in delinquent or gang activities.
While the probation checks and anti-gang preventive efforts are in place,the OPD Gang Unit,
Douglas County Juvenile Probation Officers,and PACE require additional funding to
supplement and expand current operations to combat gang-related crime at a higher level.
Operation Probation Check was funded by the Nebraska Crime Commission under FY 2016
State Justice Assistance Grant(JAG) funding. During the grant award period,the University of
Nebraska's Dr. Weiner worked closely with Operation Probation Check partners to understand
all aspects of the program and establish a logic model to guide program implementation moving
forward. Based on the logic model, and the defined outcomes for the program,the City of
Omaha,and Omaha Police Department(OPD)are currently working with Dr. Wiener to identify
survey questionnaires to be given to each juvenile probationer,the parent/guardian of the
probationer and any referred PACE program participant.
Once the appropriate survey instruments have been finalized, surveys will be administered at the
beginning of probation or PACE activities and again at the end using tablets. The data gathered
will be assessed and evaluated by the Police Research and Policy Group during Phase II of
Operation Probation Check.
9/12/2017 City of Omaha—Omaha Police Department Page 24 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
Project Operation
Operation Probation Check—Phase II is the continuation of a collaborative effort that
encompasses involvement by the Omaha Police Department(OPD) Gang Unit, State of
Nebraska Probation—District 4J(Douglas.County Juvenile Probation) Officers,and Police
Athletics for Community Engagement(PACE). The operations are a multi-pronged approach
consisting of services designed to assist in the successful completion of juvenile probation,
reduce recidivism amongst juvenile offenders and to prevent gang-related juvenile crime.
Successful probation completion includes no violations, sustainable education,or employment,
and no additional criminal activities. The home visits build trusting relationships between law
enforcement,probation officers, and the juveniles. During the home visits officers see if other
juveniles are in the home. If present,other youth will be offered PACE programs as well. The
younger siblings and juveniles associated with offenders are at a greater risk for gang
participation and often exposed to gang related crime. Intervening at this critical stage is vital to
prevent future gang and crime prevention for these at-risk youths.
Operation Probation Check will:
(1)Increase the number of collaborative probation checks performed by the OPD Gang Unit and
Nebraska Juvenile Probation Officers
(2)Increase the number of successful probations completions of juvenile offenders
(3)Reduce juvenile gang related crimes
(4)Increase the number of participants in the PACE programs
(5)Purchase tablets to be used by officers and mentors to survey juveniles on probation and
participating in PACE activities
(6)Gather survey data and evaluate Operation Probation Check program outcomes.
OPD and Juvenile Probation Officers will use Byrne Justice Assistance Grant(JAG)funds to:
(1)Conduct 100 additional juvenile probation checks; average juvenile probation checks
35/month
(2)Enable additional police officers to be coaches and mentors for PACE program activities
(3)Use the tablets to survey the juvenile offenders and PACE participants
Under previous collaborative operations, OPD officers and Douglas County Juvenile Probation
Officers conducted an average of 35 probation checks each month. Funding will allow officers
to conduct an additional 100 home visit well-being checks during the grant period. The concept
of increased probation checks with the referrals to PACE activities will support the successful
completion of probation and reduce juvenile crime during the entire year.
The cost of crime prevention is far less expensive than the cost of the crime.During the summer
of 2017 PACE programs had over 2,300 participants in free soccer and baseball leagues. PACE
provides all uniforms, equipment,fields,referees, coaches, and provides transportation for youth
and their family members.
During the grant period,OPD,Douglas County Juvenile Probation, PACE and our local research
partner, Police Research and Policy Group(PRPG),will collectively meet to discuss program '
impacts,data gathered from OPD and juvenile probation,recidivism and juvenile gang-related
9/12/2017 City of Omaha—Omaha Police Department Page 25 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
crime,and survey data gathered from juvenile probationers,their parent,and participants in
PACE activities. It is the goal of both the City of Omaha and PACE to continue to grow the
program, and establish baseline data measures to fully assess community impact. Partnering
with a local research partner will enable the City of Omaha to ultimately submit Operation
Probation Check to the National Institute of Justice(NIJ) for rating as an evidence-based
program. PRPG will conduct the evaluation of Operation Probation Check.
Operation Probation Check was established under the FY 2016 State Justice Assistance Grant.
The University of Nebraska at Lincoln's Dr. Weiner worked closely with Operation Probation
Check partners to understand all aspects of the program and establish a logic model to guide
program implementation moving forward (see models below).
Activities Mechanisms Internal Changes Outcomes Side Effects
rProbation Visit . rA, Parental Reduced criminal -,_a�..�
• Communicate.with = � thinking - ,
r Engagement Reduction
youth ti
• Communicate with Relationship xr , _ gan _
parents r,
between Parent Enterracal culture?
• Check for and Probation adjustment s behavrot x
contraband Relationship •
'
• Review court order between Parent Youth
• Educate on.penalties _ and OPD I. accountability
&incentives : /responsibility w y I' octM ti -
r Relationship ,may o n
between Youth& I_..- �i*
Probation 9" Attitudes: , x
.�:=_� :.1. ==Ptui
Home Visit(OPD) RelationshipGuns,Gangs, „-„_ _^__ - _
• Youth surveillance; Violence,&
between Youth& Police S.
• Support parents; OPD �-
• Educate s; -
-- Reduce
penalties; . Positive Role model s�1= ,� co act
• Educate on . .- Police .. ,n . =.a r
Incentives(PACE) Legitimacy c r, r a1
Respect for the Law Is Alt fi _ *' .
y y_i1Ee.....
Probation&Home Visit Program Modelss(emr-
Image#1:Logic Model developed by Dr.Wiener for Operation Probation Check-OPD and Probation Activities
Juvenile probation checks start the process that develops into OPD parental visits that occur
multiple times each month and leads to future home visits. The visits with parent(s)of the
offender are essential in developing relationships and expectations with probation and law
enforcement. These visits allow officers to gain feedback from the parent(s)on how law
enforcement can help with the successful completion of probation and rehabilitation of the youth.
Officers provide resources for possible employment, (Reconnect Success) and provide
information available youth service providers and resources in the community. Depending on the
need and desire of the family, officers connect parents with OPD Gang Specialists,faith leaders,
and other community programs. The Gang Specialists have Parent Meetings where parents of
probationers can meet and network with other families experiencing similar behaviors.
9/12/2017 City of Omaha-Omaha Police Department Page 26 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
Activities Mechanisms Internal Changes Outcomes Side Effects
Soccer - Accountability
• Practice Pride fix. �— _='• Games � -4
i--`-� . k.= c.,=—
Belongingness _ P, .•_ i;_
Alternative to F:=7 w _- _ ._y
a
Gangs Resiliency E~-- -
Baseball Perseverance —,Al o4:-
• Practice Grit - ,J,_ .an6e
• games _i Teamwork :_flft, atrg :—_
l ._ &u fie:/-
p
=r��'" Responsibility '� gEbavr r_ _
Officer as
Fla football example '• �• >_ ` =
g' -- �-- ter
_ ,s_ Perceptions
Parental �- _ of Police :"-
engagement ...= F,_T`.
Legitimacy `�
Crossftt - _ ; -• -
w9
Leadership --
Basketball clinics P.A.C.E. Program Model ;
Image#2:Logical Model developed by Dr.Wiener for Operation Probation Check-PACE Activities
Police Athletics for Community Engagement(PACE)provides free after school athletic
programs to at-risk youth in Omaha. These activities keep the youth engaged in positive esteem
building activities and encourage a positive relationship with law enforcement,Omaha Police
Department(OPD)officers are coaches and mentors. During the home visits OPD officers
determine if there are younger siblings or other juveniles in the home. If other juveniles are
present or live in the home OPD officers offer PACE programs to these juveniles who are at a
higher risk of future gang joining. Offering these services to all the youth that are in the home is
strategic to building positive relationships between the at-risk youth and the OPD officers. When
• juveniles participate in PACE programming,they are mentored by OPD officers and the bonds
that are built play a significant role in future gang prevention and reduction in juvenile crime.
Continuation of Operation Probation Check will allow OPD to continue to work with State of
Nebraska Probation—District 4J(Douglas County Juvenile Probation) and PACE to fully
implement the logic model established by Dr. Wiener, and begin the process of quantitative data
and information collection to assess the effectiveness of the program over time.
9/12/2017 City of Omaha-Omaha Police Department Page 27 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
Activity/Timeline:
1. Reoccurring Activities: Below list the activities that will occur during ALL quarters and
identify the position(s)responsible for each activity. Add the appropriate amount of rows
needed for this section.
7—Position Activity Responsible For
Omaha Police Monthly collaborative juvenile probation checks. Action required to keep
Department(OPD) Gang youth on track to successfully finish probation. Action required to engage
Unit, Juvenile Probation siblings and parents/guardians.
Omaha Police Quarterly grant/program activity meeting with all Operation Probation
Department(OPD) Gang Check—Phase II grant partners: Omaha Police Department(OPD)Gang
Unit,Juvenile Probation, Unit officers, State of Nebraska Juvenile Probation officers, OPD Research
PACE Staff, Police and Planning, PRPG and Grant Administration to review and discuss the
Research and Policy implemented quarterly overtime operations and program activities.
Group(PRPG)
Evaluators, OPD
Research/Planning, Grant
Administrators
Police Research and Quarterly meetings with Omaha Police Department(OPD)Gang Unit •
Policy Group (PRPG) officers, State of Nebraska Juvenile Probation officers,PACE staff, OPD
Evaluators Research and Planning, and Grant Administration to review and discuss the
implemented overtime operations and PACE program activities.
Omaha Police Quarterly reporting on Juvenile Probation Checks and related activity
Department(OPD) Gang including referrals to Police Athletics for Community Engagement(PACE)
Unit Lieutenant programs.
State of Nebraska Quarter report regarding the Juvenile Probation Checks and related activity
Probation Office— including probation completion numbers
District 4J(Douglas
County Juvenile
Probation)Chief
Probation Officer •
Gang Unit officer Reporting on intake from probation check referrals
assigned as PACE liaison
Grant Partners Quarterly Progress and Financial Report submitted to Nebraska Crime
Commission
•
•
9/12/2017 City of Omaha—Omaha Police Department Page 28 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
Objectives/Performance Measures:
• • *Please use the mandated objectives that were approved by the Crime
Commission. (NEW) In the space provided, list each goal, objective and
performance indicators. The list must relate to requested project.
• If more space is needed, use additional pages.
i 1:T.Obis v rfo nd ,
Goal#1: Increase the number of Juveniles on Probation Contacted via Operation Probation
Check by 30 percent
Objective#1: Conduct 128 additional Juvenile probation checks events between March through
September 2017
Performance Indicators: Baseline Projected
Statistics Results
(Outcomes)
Omaha Police Department, Gang Unit Juvenile probation 300 400
checks
Objective#2: Increase the number of successful Juvenile probation completion periods
Performance Indicators: Baseline Projected
Statistics Results
(Outcomes)
Nebraska Juvenile Probation 300 400
Goal#2: Gang Prevention and Violent Crime Reduction
Objective#1 - Increase the number of youth participating in Police Athletics for Community
Engagement(PACE)programming from Juvenile Probation referrals
Performance Indicators: Baseline Projected
Statistics Results
(Outcomes)
PACE Enrollment Statistics 2300 2500
Objective#2 -Increase the number of positive law enforcement vs. at-risk youth interactions
Performance Indicators: Baseline Projected
Statistics Results
(Outcomes)
Omaha Police Department, PACE enrollment statistics, and 50 75
program activities for Juvenile probationers
Omaha Police Department, PACE enrollment statistics, and 50 75
program activities for siblings present in the home
•
9/12/2017 City of Omaha—Omaha Police Department Page 29 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
•
Applicant Disclosure of Pending Applications:
Applicants are to disclose whether they have pending applications for federally and or
state funded grants that include requests for funding to support the same project being
proposed under this solicitation and will cover the identical cost items outlined in the
budget in the application under this solicitation. Please mark none if you have no
pending applications.
Federal or State Solicitation Name/Phone/E-mail for Point of Contact
Funding Agency Name/Project Name at Funding Agency
None
•
•
9/12/2017 • City of Omaha—Omaha Police Department Page 30 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
Continuation Information:
(Limit up to 2 pages)
1. Describe the most recent(past year) funded grant project's
accomplishments and milestones.
2. List the results of the project's measurable outcomes achieved.
3. Explain any problems, barriers, or challenges during the previously
funded grant project. Discuss how these were addressed and the end
results.
4. Clearly state how continuation funding is vital to the ongoing success of
the program.
Operation Probation Check was funded by the Nebraska Crime Commission under FY 2016
State Justice Assistance Grant(JAG)funding. During the grant award period,the University of
Nebraska's Dr. Weiner worked closely with Operation Probation Check partners to understand
all aspects of the program and establish a logic model to guide program implementation moving
forward. Based on the logic model, and the defined outcomes for the program,the City of
Omaha, and Omaha Police Department(OPD)are currently working with Dr. Wiener to identify
survey questionnaires to be given to each juvenile probationer,the parent/guardian of the
probationer and any referred PACE program participant. This process was more time intensive
than originally anticipated with research planning meetings not commencing until January 2017.
The City of Omaha requested a one(1)year extension to the FY 2016 JAG award to hold off on
implementing grant funded activities until sufficient work was done with the Nebraska Crime
Commission's contracted researcher,Dr. Weiner,to ensure the survey instruments reflected the
intended outcomes of the program
Once the appropriate survey instruments have been finalized, surveys will be administered at the
beginning and conclusion of probation or PACE activities using tablets. The data gathered will
be assessed and evaluated by the Police Research and Policy Group during Phase II of Operation
Probation Check.
Probation check operations are an important component.to enforcement and prevention activities
for the Omaha Police Department's Gang Unit. Juvenile probation checks will are performed on
a limited basis. Funding for the continuation of Operations Probation Check through Phase II
will allow the Omaha Police Department to significantly increase the number of probation
checks and the officers' ability to reduce the gang related crime in our community. Funding will
also provide for the much needed program evaluation by Police Research and Policy Group and
submission of the program to the National Institute of Justice for rating as an evidence-based
program.
9/12/2017 City of Omaha—Omaha Police Department Page 31 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
The Police Athletics for Community Engagement(PACE)organization receives funding from
several private foundation grants and has been awarded one NCC OVP grant. The PACE
organization will continue to fundraise and programmatically grow. The Omaha Police
Department is committed to the PACE organization and will continue future support.
The Omaha Police Department will continue to fund probation check operations through limited
budgeted funds but is challenged in its ability to increase its probation check operations at the
level needed to address the gang-related violent crime in our city. Without these critical funds the
Omaha Police Department's Gang Unit will be limited in the number of Juvenile probation
checks conducted to reduce crime,reduce the number of juveniles reoffending, and increase the
number of probations successfully completed.
•
•
9/12/2017 City of Omaha—Omaha Police Department Page 32 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
CERTIFIED ASSURANCES
1. The applicant assures that federal block grant funds made available under the Byrne
Memorial Drug Control and System Improvement Formula Grant Program will not be used to
supplant existing funds, but will be used to enhance or expand drug and violent crime control
activities as stated in this application.
2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation
procedures as may be necessary to keep such records as the Nebraska Commission on Law
Enforcement and Criminal Justice shall prescribe will be provided to assure fiscal control,proper
management, and efficient disbursement of funds received under the Act.
3. The applicant assures that it shall maintain such data and information and submit such
reports, in such form, at such times, and containing such information as the Nebraska
Commission on Law Enforcement and Criminal Justice may require.
4. The applicant certifies that the proposed project fulfills all program requirements; that all
the information is correct; that there has been and will be throughout the life of the grant,
appropriate coordination with affected agencies; and, that the applicant will comply with all
provisions of the Drug Control and System Improvement Formula Grant Program as well as all
other applicable federal laws.
5. The Sub grantee will comply, and all its contractors will comply, with the
nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended, 42 USC3789(d), or Victims of Crime Act (as appropriate); TitleVI of the Civil Rights
Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973,as amended; Subtitle A,
Title II of the Americans With Disabilities Act (ADA) (1990); Title IX of the Education
Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-
Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E,and G; and Department of Justice
regulations on disability discrimination.
6. The applicant assures that in the event a federal or state court, or federal or state
administrative agency makes a finding of discrimination after a due process hearing on the
grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient
will forward a copy of the finding to the Office of Civil Rights Compliance (OCRC) of the
Office of Justice Programs.
7. The applicant assures that, if required, it will formulate an equal employment opportunity
program (EEOP) in accordance with 28 CFR 42.301 et. seq., and submit a certification to the
state that it has a current EEOP on file which meets the requirements therein.
8. The sub grantee assures that it and its contractors will comply with the provisions of the
Office of Justice Programs "Financial and Administrative Guide for Grants," M 7100.01.
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Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
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CERTIFIED ASSURANCES -Continued
9. Pursuant to the Office of Management and Budget (OMB) Circular A-133, non-Federal
entities expending $500,000 or more a year from all federal sources shall have a single
organization-wide audit conducted in accordance with the provisions of OMB Circular A-133.
Non-federal entities that expend less than$500,000 a year in Federal dollars from all sources are
exempt from Federal audit requirements for that year. However, financial records must be
maintained in an acceptable accounting system and be available for review or audit by
appropriate officials of Federal, state or local agencies.
10. Confidentiality: No recipient of monies or any personnel involved in the program under
the Drug Control and System Improvement Formula Grant Program shall use or reveal any
information received from the program for any purpose other than the purpose for which such
information was obtained. .
•
11. The applicant agrees to submit required reports to the Crime Commission in a timely
manner.
12. The applicant agrees to establish and maintain a Drug Free Workplace Policy.
13. The applicant agrees to attend training as required by the Nebraska Crime Commission. •
14. The applicant will comply, and all its contractors will comply with the Equal Treatment'
•
for Faith Based Organizations Title 28 C.F.R. part 38.
CERTIFICATION
I hereby certify that I have read and reviewed the above assurances; that the applicant will
comply with all provisions of the Anti Drug Abuse Act and all other applicable federal and state
laws; and, the applicant will implement, the project as written if approved by the Crime
Commission.
-&--6tavoc, 09/12/2017
(SIGNATURE OF AUTHORIZED OFFICIAL) (DATE)
1819 Farnam Street, Suite 300
Omaha,NE 68183-0300 •
(ADDRESS)
•
Jean Stothert Mayor
(TYPED NAME) (TITLE)
402-444-5000
(TELEPHONE NUMBER)
9/12/2017 City of Omaha—Omaha Police Department Page 34 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT,SUSPENSION AND
OTHER RESPONSIBILITY MATTER;AND DRUG-FREE WORPLACE
REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.
Applicants should also review the instructions for certification included in the regulations before completing this form. Signature
of this form provides for compliance with certification requirements under 28 CFR Part 69,"New Restrictions on Lobbying"and
28 CFR Part 67,"Government-wide Debarment and Suspension(Non-procurement)and Government-wide Requirements for
Drug-Free Workplace(Grants)." The certifications shall be treated as a material representation of fact upon which reliance will
be placed when the Department of Justice determines to award the covered transaction,grant,or cooperative agreement.
1. LOBBYING
As required by Section 1352,Title 31 of the U.S.Code,and implemented at 28 CFR Part 69,for persons entering into a grant or
cooperative agreement over$100,000,as defined at 28 CFR Part 69,the applicant certifies that:
(a)No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for
influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of
Congress,or an employee of a Member of Congress in connection with the making of any Federal grant,the entering into of any
cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any Federal grant or cooperative
agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,the undersigned shall complete and
submit Standard Form—LLL,"Disclosure of Lobbying Activities,"in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at •
all tiers(including sub grants,contracts under grants and cooperative agreements,and subcontracts)and that all subrecipients
shall certify and disclose accordingly.
2. DEBARTMENT,SUSPENSION,AND OTHER RESPONSIBILITY MATTERS(DIRECT RECIPIENT)
As required by Executive Order 12549,Debarment and Suspension,and implemented at 28 CFR Part 67,for prospective
participants in primary covered transaction,as defined at 28 CFR Part 67,Section 67.510-
A. The applicant certifies that it and its principals:
(a) Are not presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a denial of Federal benefits
by a State of Federal court,or voluntarily excluded'from covered transactions by any Federal department of agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public
(Federal,State,or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or
commission of embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements,or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State,or local)
With commission of any of the offenses enumerated in paragraph(1)(b)of this certification;and
(d) Have not within a three-year period preceding this application had one or more public transactions(Federal,State or local)
terminated for cause or default;and
B. Where the applicant is unable to certify to any of the statements in this certification,he or she shall attach an explanation to
this application.
3. DRUG-FREE WORKPLACE(GRANTEES OTHER THAN INDIVIUALS)
The applicant certifies that it will or will continue to provide a drug-free workplace by:
9/12/2017 City of Omaha-Omaha Police Department Page 35 of 36
Nebraska Crime Commission .
FY 2017 State Byrne Justice Assistance Grant(JAG)
A. Publishing a statement notifying employees that the unlawful manufacture,distribution,dispensing,possession,or use of a
controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for
violation of such prohibition:
B. Establishing an on-going drug-free awareness program to inform employees about—
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace;
(c) Any available drug counseling,rehabilitation,and employee assistance programs;and
(d) The penalties that may be imposed upon employees for drug abuse violation occurring in the workplace;
C. Notifying the employee in the statement that the employee will:
(a) Abide by the terms of the statement;and
(b) Notify the employer in writing of his or her conviction of a criminal drug statute occurring in the workplace no later than five
calendar days after such convictions;
The sub grantee shall notify the Crime Commission in writing of any conviction for a violation of a criminal drug statute occurring
in the workplace no later than five calendar days after such conviction.
The sub grantee certifies that it will take one or more of the following actions within 30 calendar days of receiving notice of the
conviction:
A. Taking appropriate personnel action against such an employee,up to and including termination,consistent with the
requirements of the Rehabilitation Act of 1973,as amended;or
B. Requiring such employee to participate satisfactorily in a drug abuse assistance of rehabilitation program approved for such
purpose by a Federal,State or local health,law enforcement,or other appropriate agency;
The sub grantee certifies that it will make a good faith effort to continue to maintain a drug-free workplace.
Organization Name and Address:
City of Omaha—Office of the Mayor
1819 Farnam Street, Suite 300
Omaha,NE 68183
Jean Stothert, Mayor
Typed Name and Title of Authorized Representative
atta, 09/12/2017
Signature .Date
•
•
9/12/2017 City of Omaha—Omaha Police Department Page 36 of 36
Nebraska Crime Commission
FY 2017 State Byrne Justice Assistance Grant(JAG)
No.
l
045,
Item Submitted By: Amber Parker
Department: Mayor's Office
Council Meeting Date: November 20, 2018
Res. that, approving the acceptance of the Fiscal Year 2017 Edward Byrne Memorial Justice
Assistance Grant Program Award in the amount of $82,895 from the Nebraska Crime
Commission, subgrantee award number 17-DA-0310, for the project period of January 1, 2018
through December 31, 2018. The 2017 Edward Byrne Memorial Justice Assistance Grant will
provide funding for the Omaha Police Department Operation Probation Check, Phase II, to
reduce juvenile gang related crime and recidivism of juveniles on probation. (The Finance
Department of the City of Omaha is authorized to disburse funds from the Edward Byrne
Memorial Justice Assistance Grant Program Award.)
• 41
Presented to City Council
November 20, 2018
APPROVED 7-0
8llzabeth t&i&tier
City Clerk .