RES 1995-2381 - Agmt with HDR Engineering Inc for improvements to W Center Rd between I-680 and Industrial Rd September 19, 1995
OF•
�MAHA, vise?
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Honorable President
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` `� �fi and Members of the City Council, '
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A�44,„FE„03t- Transmitted herewith is a Resolution approving an Engineering Services
Agreement with HDR Engineering, Inc. for a transportation feasibility study and
City of Omaha conceptual design for improvements to West Center Road between I-680 and
Hal Daub,Mayor Industrial Road. This project is included in the 1995-2000 Capital Improvement
Public Works Department Program as project#425. The project identification number is STY 95-02. •
Omaha/Douglas Civic Center • I ' J
1819 Farnam Street,Suite 601 The attached Agreement authorizes HDR Engineering,Inc. to define present and
Omaha,Nebraska 68183-0601 future (to the year 2020) traffic problems in the West Center Road corridor,
(402)444-5220 develop alternative designs to mitigate the problems,prepare cost estimates for
Telefax(402)444-5248 the various alternatives, and suggest a plan of action. Details of the plan are
Michael J.DeSelm,P.E. included in Exhibit "A" to the Agreement.
Acting Director
HDR Engineering,Inc.has agreed to perform the services detailed in the attached
Agreement for a fixed fee not to exceed$103,191.60, which is payable from the
1993 Street& Highway Bond HR 3299-#1, Organization 1509, Fund 311.
HDR Engineering,Inc.has filed the required annual Contract Compliance Report
Form, CC-1, in the Human Relations Department. As is City policy,the Human
Relations Director will review the consulting firm to determine its compliance
with Ordinance 28885.
The Public Works Department requests your consideration and approval of the
attached Resolution and Agreement.
Respectfully submitted, Referred to the City Council for
Consideration:
,t_________ . •
q�(a(95
Mic ae J. DeSelm, P.E. #go Mayor's Office/T
Acti g ublic Works Director
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Approved as to Funding: Approved:
1_,LI .fix ccQ___ c., V e.
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/Lo /2tl
Li...! >-- <i ouis D'Ercole Diane Thomas, Director
E1' i - Q SActing Finance Director Human Relations Department
= av c' P:\PW\1196.PJM This action has been reviewed and
found to be in conformance with the
Master Plan.
Steven Jensen
'Acting Planning Director
)-44
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t
ENGINEERING AGREEMENT
CITY OF OMAHA
PREPARATION OF TRANSPORTATION FEASIBILITY STUDY AND CONCEPTUAL
DESIGN FOR IMPROVEMENTS OF
WEST CENTER ROAD; I-680 TO INDUSTRIAL ROAD
THIS AGREEMENT, made and entered into this /9 day of
19 i , by and between the firm of HDR Engineering Inc., a corporation the State of
Nebraska, with offices at 8404 Indian Hills Drive, Omaha, Nebraska 68114 and hereinafter
referred to as the "Consultant", and the City of Omaha, Nebraska, acting by and through its
Mayor, hereinafter, referred to as the "City".
WITNESSETH:
WHEREAS, the City desires to engage the Consultant to render professional engineering
services as hereinafter set forth for the necessary engineering services as required for the
preparation of a transportation feasibility study and conceptual design for improvements of West
Center Road between I-680 and Industrial Road.
WHEREAS, the Consultant is willing to perform such engineering work in accordance
with the terms hereinafter provided and does represent that he is in compliance with the Nebraska
Statutes relating to the registration of Professional Engineers.
NOW THEREFORE, in consideration of these facts, the parties hereto agree as follows::
I. DEFINITIONS
Wherever in this agreement the following terms are used, or pronouns used in their stead,
-. they shall.have-the meaning here given: -
The "EFFECTIVE DATE" of this agreement shall mean the date mentioned in the first
paragraph of this document.
"CONSULTANT" shall mean HDR Engineering Inc. whose business and mailing address
is 8404 Indian Hills Drive, Omaha, Nebraska 68114.
"CITY" shall mean the City of Omaha, Nebraska, the Mayor of the City of Omaha or his
authorized representative.
To "ABANDON" the work shall mean that a determination has been made by the City that
conditions or intentions as originally existed have changed and that the work as contemplated
herein is to be renounced and deserted for as long in the future as can be foreseen.
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To "SUSPEND" the work shall mean that it has been determined by the City that
conditions or intentions as originally existed have changed and that the work as contemplated
herein should be ceased on a temporary basis. This cessation or holding in this undetermined state
will prevail until such time as a determination can be made to abandon the work or to reinstate
under the conditions as defined in this agreement.
To "TERMINATE" or the "TERMINATION" of this contract shall be the cessation or
quitting of this contract based upon action or failure of action on the part of the Consultant as
defined herein and as determined by the City.
II. GENERAL DESCRIPTION OF SCOPE AND CONTROL WORK
The Consultant shall, upon receipt of the Notice to Proceed from the City, perform all the
services required under this agreement for the project described above and as outlined in the
attached Exhibit "A", Schedule of Services, hereby made a part of this agreement.
III. TIME OF BEGINNING AND COMPLETION
The Consultant shall begin work on the project upon receipt of written "Notice to
Proceed" from the City. The work on the project shall be completed within 365 calendar days
after receipt of the written Notice to Proceed. The time for completion of the work shall be
equitably adjusted for delays not the fault of Consultant.
Delays grossly affecting the completion of the work within the time specified for
completion attributable to or caused by the Consultant or the City shall be considered as cause for
termination of this agreement by the other.
It is hereby mutually agreed that the City has continuing rights to work progress
inspections and any and all additions, deletions, changes, elaborations or modifications of the
services to be performed under the terms of this agreement which may from time to time be
determined by the City as desirable or preferable, shall be controlling and governing.
IV ABANDONMENT, CHANGE OF PLAN, SUSPENSION AND TERMINATION
The City shall have the absolute right to abandon the project or to change the general
scope of work as defined in Section II, at any time. Such action on its part shall in no event be
deemed a breach of contract.
The right is reserved by the City to suspend this agreement at any time or to terminate for
just cause. Such suspension or termination may be effected by giving the Consultant fifteen (15)
days written notice. Should the project be suspended for thirty (30) days or more, Consultant's
Fee and time for completion shall be equitably increased.
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If the City abandons the work or subtracts from the work as presently outlined, the
Consultant shall be compensated on the basis of the percentage completion ratio of the net fee
shown in Exhibit "B" plus actual costs as defined in Section VI. In determining the percentage of
work completed, the City shall consider the work performed by the Consultant to the total
amount of work contemplated by this agreement.
Additions to the scope of work as defined in Exhibit "A" will require negotiation of a
supplemental agreement or agreements. For any work beyond the scope of services outlined by
Exhibit "A", the Consultant will be required to document the additional work, estimate the cost to
complete said work and obtain written approval from the City before such work begins.
V. OWNERSHIP OF ENGINEERING DOCUMENTS
All tracings, plans, maps, computations, sketches, charts and other data prepared or
obtained under the terms of this Agreement shall be delivered to and shall become the property of
the City without restriction or limitation as to its further use.
VI. FEES AND PAYMENTS
In consideration of the performance of the Engineering Services described in this
Agreement, the Consultant shall be paid a lump sum fee of$103,191.60. The lump sum fee will
consist of a compilation of estimated non-salary cost, indirect non-salary cost and direct salary
payroll additives, as provided in Exhibit "B", attached.
Direct salary costs are defined as direct salaries paid to principals, engineers, technicians,
draftsmen and other personnel directly assigned by the Consultant to this project.
Indirect salary costs are defined as actual wages paid to all employees, clerical and
stenographic, administrative and supervisory of the Consultant for work not directly chargeable to
individual contracts.
Direct non-salary costs include, but are not limited, to those costs incurred by the
Consultant for travel, subsistence, supplies, reproductions, photography, printing, computer
charges, subcontractors, special equipment and materials required for this project and such other
similar items.
Indirect non-salary costs are all non-salary costs of the Consultant's business operations
which are not directly chargeable to individual contracts.
The direct salary payroll additives are related costs which are paid by the Consultant such
as Social Security and unemployment taxes, wages paid for vacations and holiday, wages paid for
sick, military,jury and other authorized leave, group insurance, pension and so forth.
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For the purposes of calculating the lump sum fee under this Contract, the sum of the
indirect additives shall be 1.50 times the direct salary costs. An amount consisting of 12.0 % of
total direct salary costs was added for profit. A lump sum amount was added to cover direct non-
salary costs as indicated in Exhibit "B".
The Consultant shall submit monthly invoices which shall be based on the percentage of
work completed during the calendar month. The monthly payments shall be based upon the
satisfactory prosecution of the work and shall be substantiated by monthly progress reports. The
Consultant shall submit a final voucher for the project no later than 30 days after the close of the
Consultant's fiscal year during which the project is completed.
The acceptance by the Consultant of the final payment shall constitute and operate as a
release to the City for all claims and any liability to the Consultant, his representatives and assigns
for any and all things done, furnished or relating to the services rendered by the Consultant under
or in connection with this Agreement or any part thereof.
The Consultant shall maintain all books, documents, papers, accounting records and other
evidence pertaining to costs incurred and study activities and shall make such materials available
at his office at all reasonable times during the contract period and for three (3) years from the date
of final payment under this Agreement; such records to be available for inspection by.the City and
copies thereof shall be furnished by the Consultant, if required.
The Consultant shall be responsible to determine when his actual costs shall exceed the
anticipated costs for any work activity. In such event, the Consultant must immediately notify the
City in writing.
The Consultant shall also be responsible to determine when a change in the work scope
necessitates an increase in the lump sum amount. When the Consultant determines that an increase
is in order, he will be required to estimate the additional costs necessary to complete the
additional work, document the reasons for this increase and receive prior approval from the City
in writing before expenditures beyond the lump sum amount are incurred. The City shall not be
obligated to reimburse the Consultant for costs which have not.been approved in excess of the
lump sum amount.
VII. FORBIDDING USE OF OUTSIDE AGENTS
The Consultant warrants that he has not employed or retained any company or person,
other than bona fide employees working for the Consultant, to solicit or secure this Agreement
and that he has not paid or agreed to pay any company or person, other than a bona fide employee
any fee, commission, percentage, brokerage fee, gift or any other consideration contingent upon
or resulting from the award or making of this Agreement. For breach or violation of this warranty,
the City shall have the right to deduct from the Agreement price or consideration, or otherwise,
recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
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VIII. RESPONSIBILITY FOR CLAIMS AND LIABILITY
The Consultant agrees to save harmless the City from all Claims and Liability due to the
negligent activities of himself, his agents or his employees. In this connection, the Consultant will
carry insurance in the following kinds and amounts.
1. Comprehensive Auto $100,000 P.L. $50,000 P.D.
Liability
2. Comprehensive General $300,000 P.L. $50,000 P.D.
Liability
3. Workmen's Compensation Statutory
4. Professional Liability $1,000,000
The insurance specified above shall be maintained until the Consultant's work has been
completed and accepted by the City. Proof- of insurance coverage shall be furnished by the
Consultant, if requested by the City.
IX. NON-RAIDING CLAUSE
The Consultant shall not engage the services of any personnel or persons presently in the
employ of the City for work covered by this Agreement without the written consent of the
employer of such persons.
X. GENERAL COMPLIANCE WITH LAWS
The Consultant hereby agrees to comply with all Federal, State and Local laws and
ordinances applicable to the work.
XI. PROFESSIONAL REGISTRATION AND SUBCONTRACTS
The Consultant hereby agrees to affix the seal of a registered professional engineer
licensed to practice in the State of Nebraska on all reports prepared hereunder.
The Consultant agrees to provide these professional services using staff personnel with
specialized skills, experience and professional qualifications. Any work subcontracted other than
that specifically provided by this Agreement shall first have the written approval of the City.
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XII. ORGANIZATION CHART
The Consultant shall furnish an organization chart of all key personnel who will be
involved in this project as outlined in this Agreement. Any deviations or revisions in personnel as
shown in the project organization chart shall be subject to the prior approval of the City. All
personnel revisions or replacements shall be made with people of equal ability and experience, in
the opinion of the City, and failure of the Consultant to provide capable replacements to the
satisfaction of the City shall be basis for termination of the Contract and the method of Contract
settlement shall be as outlined in Section IV. The project organization chart is as shown in Exhibit
"C" hereto, and made a part of this Agreement.
XIII. ARBITRATION
Any disputes between the City and the Consultant not disposed of by this Agreement
between the parties may be settled by arbitration as provided by Section 25-2103 through 25-
2120, Nebraska Reissue, Revised Statutes of 1943.
XIV. FAIR EMPLOYMENT PRACTICES ACT
The Consultant agrees to abide by the provisions of the Nebraska Fair Employment Act of
1965, R.R.S. 1943, 48-1101 through 48-1125.
XV. SUCCESSORS AND ASSIGNS
This Agreement shall be binding on successors and assigns of either party.
XVI. SUBLETTING, ASSIGNMENT OR TRANSFER
Subletting, assignment or transfer of all or part of the interest of the consultant is hereby
prohibited unless prior written consent of the other parties is obtained therefor
XVII. NONDISCRIMINATION
The Consultant shall not, in the performance of this Agreement, discriminate or permit
discrimination against any person because of race, sex, age, or political or religious opinions or
affiliations in violation of federal or state or local ordinances.
XVIII. CONTRACT
Exhibit"D" attached hereto is incorporated herein as the proposed project schedule.
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XIX. CERTIFICATION OF CONSULTANT
The attached certification, identified as Exhibit "E", shall be completed by the Chief
Administrative Officer of the Consultant and is hereby made a part of this Agreement.
XX. UNEMPLOYMENT COMPENSATION FUND PAYMENTS
Before final payment is made by the City to the Consultant of the final three percent (3%)
due hereunder, the Consultant shall furnish the City a written clearance from the Commissioner of
Labor of the State of Nebraska certifying that all payments due of contributions or interest which
may have arisen under this contract have been paid by the Consultant, or its subcontractor to the
Unemployment Compensation Fund of the State of Nebraska.
XXI. CITY SUPERVISION
It is hereby mutually agreed that the City shall have responsible supervision of all the
services included herein, but no employee of the Consultant or any of its subcontractors or of
persons working under the Consultant's direction is or shall be deemed to be an employee of the
City. The Consultant shall at all times have or cause to have in force Workers Compensation
insurance covering all its employees and those of any subcontractor and those of anyone under its
direction and control.
XXII. PAYMENT FOR SERVICES, MATERIAL AND EQUIPMENT
The Consultant agrees to pay all persons, firms or corporations, having contracts directly
with the Consultant or with subcontractors of Consultant, all just claims due them for the payment
of services, material and equipment furnished, and for the payment of material and equipment
rental which is actually used or rented in the performance of this contract.
XXIII. ASSESSMENT FOR TAXATION
Consultant shall comply with, and shall cause to be complied with Section 77-1323,
Reissue Revised Statutes of Nebraska, 1943, as amended and shall furnish a certified statement to
be attached to the contract that all equipment to be used on the project, except that acquired since
the assessment date, has been assessed for taxation for the current year, giving the County where
assessed. During the performance under this contract, additional such statements shall be
furnished by the Consultant as may be required by such law or as may be required by the City or
its authorized agent.
XXIV. AMENDMENTS OR ADDITIONS
No amendments or additions shall be made to this Agreement except in writing. Future
agreements between the parties must likewise be in writing.
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XXV. FINANCIAL INTEREST
Pursuant to Section 8.05 of the Home Rule Charter of the City of Omaha, no elected
official or any officer or employee of the City shall have a financial interest, direct or indirect, in
any City contract. A violation of that section with the knowledge of the Consultant, in addition to
constituting employee malfeasance, shall be cause for the City to unilaterally terminate or void this
Agreement.
XXVI. INCREASE OF FEE -
The parties hereto acknowledge that, as of the date of the execution of this Agreement,
Section 10-142 of the Omaha Municipal Code provides as follows: Any amendment to contracts
or purchases which taken alone increase the original fee as awarded (a) by ten percent, if the
original fee is one hundred fifty thousand dollars ($150,000) or more, or (b) by seventy-five
thousand dollars ($75,000) or more, shall be approved by the City Council in advance of the
acceptance of any purchase in excess of such limits. However, neither contract nor purchase
amendments will be split to avoid advance approval of the City Council.
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IN WITNESS WHEREOF, the parties hereto have caused presents to be executed by
their proper officials thereunto duly authorized as to the dates below indicated.
EXECUTED by the Consultant this 2/ Sr day of /4,•sues t- , 19 ?S .
ATTEST:
4 yIGG �"�-•c-C_ BY )4t.avi4- .\-0,-,..po,
Senior Vice President
EXECUTED by the City this 627v. day of 19 95 '
ATTEST:
• / /Pateli
BY"- .Vot
Mayor of the City of Omaha
APPROVED AS TO FORM:
rtyA ey
9 * 0
• Emit t3►T "A"
WEST CENTER ROAD
I-680 TO INDUSTRIAL ROAD
OMAHA, NEBRASKA
SCOPE OF SERVICES
OVERALL STUDY OBJECTIVE: Define a plan to improve and manage traffic
operations and roadway improvements for the I-680 to Industrial Road segment of West
Center Road to the year 2020.
This is a planning study, as such, the level of analysis and scope of work has been
developed to investigate alternatives and involve the community. Detailed operational
analysis of signal timings and progression plans are not included. The objective being to
plan for the future not "fix" the existing.
GENERAL APPROACH: This plan will be developed through a collaborative effort with
the City, Nebraska Department of Roads, area homeowners, area businesses, and other
users of the corridor. The process is divided into three distinct phases.
1) Definition of current and future problems along the corridor. This will
include input from the users and "buy-in" by the stakeholders that
problems do or will exist that require mitigation.
2) Development of alternatives to mitigate the identified problems. Both
short-term and long-term alternatives will be developed and assessed.
Input to the development and assessment of the alternatives-from the • •
stakeholders will be solicited.
3) Development of the recommended plan of action. This will include
functional design of the plan elements, cost estimates, impact
assessments, and a study report for the City to use as a working
document to place corridor improvements on subsequent capital
improvement programs.
Detailed tasks associated with the work plan are described as follows. Corridor study
work plans conducted with extensive and continuous public input, must be flexible to
adapt to unforeseen circumstances. Therefore the following work plan may be modified
as the study progresses.
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PHASE ONE - PROBLEM IDENTIFICATION
Data Collection
• City will provide aerial survey at 1:1000 metric scale standards. This is to
include a 3-D DTM File and 2-D planimetric file. Our understanding is this
data will be created from aerial flights taken in 1993 for the City GIS system and
will be further enhanced by Aerial Services Inc. A meeting between Aerial
Services Inc., HDR, and the City will be held prior to the development of the
data.
• City will provide traffic count data at all signali7ed and nnsignalized intersections
along the corridor and signali7ed intersections at 120th/Nobbies entrance, 132nd
Arbor Plaza, 144th/Arbor and the three signali7ed intersections to Oakview
Mall. Supplemental counts, as necessary, will be provided by the City, as
requested by the consultant, within three weeks of request.
Given the intensive commercial land use patterns in the corridor, the "worst
case" volume patterns will occur in the PM and weekend peaks. Therefore, the
time periods for additional counts should include 3:00 p.m. to 7:00 p.m. on
weekdays and 12:00 p.m. to 4:00 p.m. on a Saturday.
Current construction, lane closures, and lane restrictions associated with the I-
80/I-680 interchange has likely altered travel patterns in the corridor. This
needs to be accounted for in the collection and analysis of existing data. Counts
within the last three years are acceptable.
The City may still wish to collect AM and noon peak periods in order to identify
any anomalies in traffic flow that need factored into geometric decisions.
• City will provide existing signal timings in a format established by HDR.
• City will provide a lane diagram map of the existing corridor.
• Additional data needs were identified in a February 17, 1995 letter. That
information and additional data needs are compiled in a list attached to the end
of this scope.
• Review data provided per above list.
• Contact all utility companies to identify major facilities and future expansion
plans.
• Development of a photo log of the corridor.
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• Field measurement of queues and delay will be collected at several key locations.
• MAPA to provide 2020 build and no-build design hour and ADT traffic
forecasts.
Base Mapping
• Download City provided DTM and planimetric files, develop contour maps, and
set up base sheets.
• Add utility information to the planimetric file.
Traffic Flow Maps
•
• Develop a traffic flow map(s) of existing conditions for the PM and weekend
peak hours. An average daily traffic flow map will also be developed. Existing
counts provided by the City will serve as the input. The counts will be smoothed
and adjusted to reflect interstate construction impacts.
• ADT and design hour traffic projections for the year 2020 will be obtained from
MAPA for the following scenarios:
2020 build
2020 no-build
This information will be reviewed for reasonableness and year 2020 peak hour flow maps
developed for the two peak periods previously defined. MAPA provides ADT and
"design► hour" figures which will be reviewed for reasonableness and converted to the two
peak.periods. . • _ . - •
Existing Conditions Analysis
• This will focus on establishing the base conditions along the corridor and
prioritizing the problem areas.
• Using the MAPA no-build model run, future no-build level of service will be
identified.
• Analysis will be done using the 1994 Highway Capacity Manual.
• Accident records will be reviewed to identify any patterns.
• Limiting or substandard geometric design standards will be identified.
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Scoping Meetings
• A corridor advisory committee (CAC) will be established. The CAC will consist
of corridor business, residents, and other City departments outside of public
works. A preliminary list is attached to the scope. An initial meeting with this
group will be held to discuss their perceptions and interests, and to develop
consensus that a plan to manage future traffic growth is necessary.
• Early coordination with the NDOR will be conducted to establish project
parameters and procedures related to environmental documents, and to establish
their goals and objectives at the Industrial Road/West Center Road junction.
• Local, State, and Federal Agencies with permitting or other regulatory authority
will be contacted (potential meeting held) to identify issues of relevance. The
objective is to identify obstacles early in the development of the improvement
plan.
• Establish design and level of service parameters in conjunction with the City.
Technical Memorandum
• A technical memorandum outlining the existing conditions, prioritization of
problem areas, traffic projections, a.nd early scoping meeting(s) will be prepared.
This memorandum will also outline the design criteria and measures of
effectiveness for the alternatives development.
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PHASE TWO - ALTERNATIVES DEVELOPMENT AND ASSESSMENT
Alternative Development
• Concepts to provide acceptable levels of service (as defined by the measures of
effectiveness criteria) for the year 2020 traffic volumes will be developed. Work
sketches of conceptual details of lanes, access, street closings, driveways,
retaining walls, and general physical operation will be developed.
• At the direction of the City, interchanges will only be investigated at the
Industrial Road/West Center junction. If at-grade improvements are not
adequate at certain locations a decision will have to be made by the City to relax
the minimum level of service.
• Concepts to mitigate problem areas at a "TSM" level will also be developed.
These would encompass short to medium term improvements that are
compatible with the ultimate plan.
Alternatives Traffic Analysis
• Development of lane geometry to provide the desired level of service along the
corridor and at major intersections for the year 2020 traffic projections.
• Traffic analysis associated with development of TSM level improvements.
• Analysis will be done using the 1994 Highway Capacity Manual and progression
programs where appropriate to assess appropriateness of alternatives. Detailed
network simulation (NETSIM) is not included in this type of analysis. The
- proposed budget will not support multiple alternative-development, functional-
plans and network simulation. The traffic analysis is intended to support the
geometric decisions and, to a lesser degree, support decisions on signal spacing.
• Analysis will be conducted for PM and Saturday peak periods. If the City •
provides AM and noon peak-hour flow maps, this data will be factored into the
geometric decisions.
Alternatives Assessments
• In order to determine the relative merit of the various concepts a qualitative
(quantitative where applicable) level evaluation will be performed. This shall
include general assessments of costs, impacts, environmental implications, and
other categories deemed relevant to distinguishing between the various
alternatives.
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•
• Although often requested by businesses and elected officials, assessment of
economic impacts will not be made at either this level or of the recommended
plan.
Corridor Advisory Committee Meeting
• The concepts and assessments will be presented to the CAC for review,
comment, and input.
Public Meeting
• Based upon City and CAC review the reasonable concepts will be made into
public meeting exhibits.
• The concepts will be presented to the public for input and comment.
Technical Memorandum
• A technical memorandum outlining the concept development and assessment
phase will be prepared. This technical memorandum will also outline the
concepts to take into the development of the recommended plan.
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PHASE THREE - RECOMMENDED PLAN PREPARATION
Functional Design
• A CAD based functional design plan will be prepared depicting the tentative
features of the project to include intersection features, retaining wall locations,
right of way takings, utility relocations, and approximate limits of construction.
• Plan sheets depicting short term, medium teiin, and ultimate improvements will
be outlined.
• A prioritization of the project elements and a schematic phasing plan will be
developed.
• Estimates of construction, right-of-way and relocation costs will be prepared of
the recommended plan elements.
• The City will provide estimates of the right-of-way costs per a listing provided by
HDR.
Environmental Review
• A general review of the social and environmental impacts of the recommended
plan will be performed. This will include identification of areas requiring further
study as the plan is implemented. Follow up with the agencies contacted in
phase one will be conducted as necessary.
Community Advisory Committee Meeting
• The functional plan and recommendations will be reviewed with the CAC. Input
and adjustments will be made per their input.
Public Meeting
• The proposed recommended plan will be presented at a general public meeting.
Comments will be incorporated as relevant.
• Recording and transcription of this meeting, if necessary, will be conducted by
the City.
• Presentations to the Planning Board and City Council will be made as required.
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Final Report
• A detailed final report will be prepared. It will include: description and plan
sheet graphics of the recommendations, discussion of alternative comparisons
made during the study, listing of impacts by property location along the corridor,
cost estimates, and relevant memorandums and correspondence.
• Ten copies of the draft will be submitted to the City.
• Thirty copies of the final report will be submitted.
• A project notebook containing information not relevant to the study report will
also be provided.
• Effort has been added for artistic renderings of several key areas depicting the
ultimate plan. Computer generated rendering will be developed under a
separate work order at the discretion of the City.
ALL PHASES
• Project management activities associated with invoicing, general project
management, and quality control.
• Technical Advisory Committee Meetings. These will be held throughout all
phases at the times indicated on the project schedule to provide technical
direction and oversight.
• One on one meetings will be held with various concerned businesses or property
owners as necessary throughout the study.
• Newsletters - No effort included at this time.
ADDITIONAL SERVICES
The scope of services for design phases shall be determined at the conclusion of the
study and may be added by supplemental agreement between the City and Consultant.
This may range from isolated intersection improvements to corridor wide design.
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DATA COLLECTION
• Planimetric and DTM survey data (specs per 2-17-95 letter to Dennis Wilson)
• Traffic Counts at all signali'zed and unsignalized intersections from 114th to
156th and the intersections noted in the 2-17-95 letter that are in close proximity
to the corridor
• Signal timings in a format provided by HDR. (Avoids the need to interpret City
printouts)
• R.O.W. quarter sections
• Property Owner listings of all properties abutting and within 600 feet of the
corridor and 1/4 mile along intersecting arterials and other major generators in
the area that would have an interest in the study
• Sewer Quarter Sections
• Sewer condition data
• As-built or design plans
• Aerial photo mylars
• Recent traffic impact studies in the area, planning department studies, or other
relevant studies
• Zoning information
• Current Master Plan / Comprehensive Plan
• List of Neighborhood Associations in the area and the contact person(s)
• City of Omaha Metric design standards
• Other relevant public works studies or plans in the area
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COMMUNITY ADVISORY COM IIT1'EE (CAC)_- PRELIMINARY LIST
This group will include other governmental departments not on the technical advisory
committee.
Planning Depai tinent - Steve Jensen or designated representative
City Council - councilperson from applicable district(s)
Mayors Office - George Davis or designated representative
Metro Area Transit
Harvey Oaks Homeowners Association Representative - and other Homeowner
Associations along the corridor
Chamber of Commerce
Designated Businesses along the Corridor - limit to 4 or 5, try to get cross section from
large and small businesses
Representative from two or three of the large developers / property managers along the
corridor
ti
A 10
Linear Flow Chart
Pre-NTP: City to obtain aerial survey (D'I M and planimetric files)
City to take traffic counts
1. Initial Data Collection - photo log, as builts, data review, etc.
2. Scoping Process - Agencies, FHWA, NDOR coordination. Environmental class
determination. Meeting with all agencies to discuss concerns. Resolve MIS
status (should not be required). Any problem with adding lane capacity?
Purpose is to build a file of early.coordination.
3. Refine Projections - work with MAPA to develop turning movement counts for
analysis
4. Existing Conditions Analysis - To include.an analysis of no build. Help prioritize
problems.
5. Citizens Advisory Committee (CAC) Meeting - Get their concerns. "Buy-in" to
problem.
6. Alternatives Development - Need to define the range. TSM to 6-lanes. Input
from traffic analysis.
7. Alternatives Evaluation - Costs, impacts, qualitative / quantitative (where
appropriate and possible).
8. CAC Meeting - Discuss alternatives. Discuss what to take to the public.
9. Public Information Meeting - Public input to alternatives in an informal
situation. Meetings with individuals as necessary.
10. Select Option or Plan - Milestone point where we decide the plan and the level
of interim improvements.
11. Refine Option (Functional Design) - More detail. Set walls, refine impacts,
more detail to costs. Possible revised traffic analysis.
12. S.E.E. Effects - Cursory analysis of what to be concerned with in subsequent
phases. Need somewhat dictated by the results of the scoping process.
13. CAC Meeting - Review functional design and provide input.
14. Public Hearing - More formal than the above public information meeting.
15. Report / Executive Summary -
TAC meetings interspersed throughout
Rol
I, K
EXMiGt-r 13
CITY OF OMAHA
WEST CENTER ROAD TRANSPORTATION STUDY
I-680 TO INDUSTRIAL ROAD
MAN-HOUR SUMMARY
8/18/95
PRINCIPAL PM/ DESIGN STRUCTURAL DRAFTER/ CLERICAL TOTAL
SR ENG ENGINEER ENGINEER TECEL
TASK/SUBTASK (P) (PM/SE) (DE) (STE) (D!1) (C)
PHASE ONE-PROBLEM DEVELOPMENT
Data Collection 0 4 24 0 16 0 44
Base Mapping 0 0 12 0 56 0 68
Traffic Flow Map Development
Existing Counts-2 time periods 0 0 16 0 6 0 22
2020 Flow Maps-2 time periods 0 1 48 0 6 0 55
2020 no build maps-2 time periods 0 1 24 0 6 0 31
Existing Conditions Analysis 0 8 54 0 0 0 62
Scoping Meetings .
Establish CAC-first meeting 2 4 6 0 4 4 20
Agency Scoping 0 6 24 0 0 4 34
Technical Memorandum 0 2 16 0 4 4 26
Phase Subtotal 2 26 224 0 98 12 362
PHASE TWO-ALTERNATIVE DEVELOPMENT AND ASSESSMENT
Alternative Development 0 40 154 16 60 0 270
Alternative Traffic Analysis 0 8 90 0 0 0 98
Alternative Assessment 0 4 8 0 8 0 20
Comm.Advisory Comm.Meeting 4 12 16 0 0 2 34
Public Meeting 0 8 8 0 32 0 48
Technical Memorandum 0 4 20 0 8 4 36
Phase Subtotal 4 76 296 16 108 6 506
PHASE THREE-RECOMMENDED PLAN
Functional Plans _ 0 32 80 _ 16 60 0 188 -
__Plan Development and Phasing 0 _ 16 16 0 "'— 0 - 0 -32
S.E.E.Assessment 0 4 16 0 0 0 20
Comm.Advisory Comm.Meeting 4 12 16 0 8 2 42 .
Public Hearing 0 8 12 0 24 0 44
Final Report 0 16 40 0 16 8 80
Renderings(artist) 0 0 4 0 40 0 44
Phase Subtotal 4 88 180 16 108 10 406
TAC MEETINGS-ALL PHASES(6) 6 24 24 0 12 6 72
NEWSLh1 rhRS-2 0 0 0 0 0 0 0
PROJECT MANAGEMENT-ALL PHASES(12 mo.) 12 100 0 0 0 48 160
PROJECT TOTAL 28 314 724 32 326 82 1,506
V 0 SI
CITY OF OMAHA
WEST CENTER ROAD TRANSPORTATION STUDY
I-680 TO INDUSTRIAL ROAD
FEE SUMMARY
•
ESTIMATED DIRECT LABOR
Average
Estimated Hourly Labor
Classification Manhours Rate Cost
Project Principal 28 $50.00 $1,400
Project Manager 314 $32.50 $10,205
Design Engineer 724 $22.50 $16,290_
Structural Engineer 32 $28.00 $896
DrafteriTechnician 326 $16.50 $5,379
Clerical 82 $11.00 $902
Total Estimated Labor 1,506 $35,072.00
OVERHEAD COST @ 150% of Direct Labor $52,608.00
TOTAL ESTIMATED DIRECT LABOR $87,680.00
ESTIMATED DIRECT EXPENSES
Qty. Unit Unit Cost
Rate
TRAVEL 500 miles @ $0.30 = $150.00
TELEPHONE
long distance 30 Is @ $3.00 = $90
POSTAGE 10 mailings @ $10.00 = $100
PLAN REPRODUCTION©ING
Photographs 100 prints @ $0.40 = $40
Photocopies&Handouts for meetings 3000 copies @ $0.10 = $300
Plan Prints 500 prints @ $0.40 = $200
Electrostatic Plots 70 plots @ $5.00 = $350
•
Draft Report 10 books @ $10.00 = $100
P:nai Report 30 books @ $22.00 = $660
COMPUTER COSTS
CADD Drafting 80 hours @ $15.00 = $1,200
PC Computer 160 hours @ $10.00 = $1,600
PUBLIC HEARING GRAPHICS 1 Is @ $200.00 = $200
Total Estimated Expenses $4,990.00
ACTUAL COSTS $92,670.00
FIXED FEE $10,521.60
LUMP SUM TOTAL S103,191.60
•
I - . .
Project Organization ID:(
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I1 obtial A.t,, '
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City of
II1®s '.�:('` Omaha
I
111 Property Owners, Utilities, Nebraska
Other Public&Private Department
Agencies of Roads
I
I Project Manager Project Principal
Matt Tondl, PE Bill Raleigh, PE
I
1
,. Quality Assurance
Dave Meier, PE
I
Data Collection Alternative Concepts & Functional Design
I Chris Dovel, EIT Analysis Pat Salerno, PE
Matt Tondl, PE Chris Dovel, EIT
Socioeonomic& Pat Salerno, PE Darrel Miller
NI Environmental Ralph Batenhorst, PE
Considerations Structural Concepts
Ross Harris, AICP Traffic Analysis Jeff Curren, PE
I Bill Troe, AICP Matt Tondl, PE
Ralph Batenhorst, PE Cost Estimates /
Public Interaction Bill Troe, AICP Right-of-Way
I Bill Raleigh, PE ��� ^ At�c�k, iT Darrel Miller
Matt Tondl, PE Utilities Coordination
Bill Troe, AICP Chris Dovel, EIT Construction Phasing
I 0 Pat Salerno, PE
Darrel Miller
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CONTRACT COMPLIANCE
During the performance of this Contract, the Consultant agrees as follows:
1. The Consultant shall not discriminate against any employee or applicant for employment
because of race, religion, color, sex or national origin. The Consultant shall take affirmative action
to insure that applicants are employed and that employees are treated during employment, without
regard to their race, religion, color, sex or national origin. As used herein, the word "treated" shall
mean and include, without limitation, the following: recruited (whether advertising or by other
means); compensated; selected for training, including apprenticeship; promoted; upgraded;
demoted; downgraded; transferred; laid off; and terminated. The Consultant agrees to and shall
post in conspicuous places, available to employees and applicants for employment, notices to be
provided by the consulting officers setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall in all solicitations or advertisements for employees placed by or on
behalf of the Consultant, state that all qualified applicants will receive consideration for
employment without regard to race, religion, color, sex or national origin.
3. The Consultant shall send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding a notice advising the
labor union of worker's representative of the Consultant's commitments under the Equal
Employment Opportunity Clause of the City of Omaha and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
4. The Consultant shall furnish to the Contract Compliance Officer all Federal forms
containing the information and reports required by the Federal government for Federal contracts
under Federal rules and regulations, and including the information required by the Contract
Compliance Ordinance, inclusive, and shall permit reasonable access to his records. Records
accessible to the Contract Compliance Officer shall be those which are related to Paragraphs 1---
through 7 and only after reasonable notice is given the Consultant. The purpose for this provision
is to provide for investigation to ascertain compliance with the program provided for herein.
Exhibit "E"
Page 1 of 2
5. The Consultant shall take such actions with respect to any subcontractor as the City
may direct as a means of enforcing the provisions of Paragraphs 1 through 7 herein including
penalties and sanctions for noncompliance, provided, however, that in the event the Consultant
becomes involved in or is threatened with litigation as the result of such directions by the City, the
City will enter into such litigation as is necessary to protect the interests of the City and to
effectuate the provisions of the Ordinance and in the case of contracts receiving Federal
assistance, the Consultant or the City may request the United States to enter into such litigation to
protect the interests of the United States.
6. The Consultant shall file and shall cause his subcontractors, if any to file compliance
reports with the Consultant in the same form and to the same extent as required by the Federal
government for Federal contracts under Federal rules and regulations. Such compliance reports
shall be filed at such times as directed shall contain information as to the employment practices,
policies, programs and statistics of the Consultant and his subcontractors.
7. The Consultant shall include the provisions of Paragraphs 1 through 7- of this Section,
Equal Employment Opportunity Clause and the Contract Compliance Ordinance in every contract
or purchase order so that such provisions will be binding upon each subcontractor or vendor
Date --ti c, 2. 1) /c79 SV
Signature �.,, ' 9f,Op/
Title C/`t/r del` il/r?r
Company /0 1.14,--r9 �j
Exhibit "E"
Page 2 of 2
2
•
CERTIFICATE OF INSURANCE
50
C-25A
' i 11/ CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebr September 19, 19 95
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, an Engineering Study of the West Center Road corridor from I-680 to
Industrial Road has been programmed in the 1995-2000 Capital Improvement Program as Project No.
425; and,
WHEREAS,the purpose of the study is to define present and future traffic problems
in the West Center corridor, develop alternative designs to mitigate the problems, prepare cost
estimates for the various alternatives, and suggest a plan of action; and,
WHEREAS,HDR Engineering,Inc.has agreed to perform the services listed in the
attached Agreement, which by this reference is made a part hereof, for a fixed fee not to exceed
$103,191.60,which will be paid from the 1993 Street and Highway Bond HR 3299-#1, Organization
1509,Fund 311; and,
WHEREAS, the Public Works Department does not have sufficient staff to undertake
this project at this time.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the Engineering Services Agreement with HDR Engineering, Inc. for a
transportation feasibility study and conceptual design for improvements to West Center Road
between I-680 and Industrial Road, is hereby approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay $103,191.60 for these
engineering services from the 1993 Street& Highway Bond HR 3299-#1, Organization 1509,Fund
311.
P:\PW\1197.PJM
APPROVED AS TO FORM:
. .-- -*/
ASS CITY ATTORNEY
Byat, /
Councilmember
Adopted....SEP 19 995 ,5--0
)4,7M ,
City Cl k
Approved ...
ayor 0
r 1
Iw *b r* ti .0• '-n .
o `c w ,� p' C7 2 c r,
� Qir" bid � � � r1 O
!-.., A-
IOro CE. v'