RES 2023-0973 - PSA with Olsson Inc for Snow Plow Inspections for the 2023-2024 Winter Season City Clerk Office Use Only:
ZdZ�fo/t.�/� Publication Date (if pplic ble):
RESOLUTION NO. 6� // 2
Agenda Date: 0 J�23
Department: bI [ivy
Submitter: J o4Lr
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, professional engineering services are needed for Residential Snow Plow
Inspections for the 2023-2024 Winter Season; and,
WHEREAS, in accordance with Omaha Municipal Code, Section 10-187, Olsson, Inc., was
selected, and has agreed to provide on-call residential snow removal inspection services and
contract administration services as delineated in the attached Professional Services Agreement,
which by this reference is made a part hereof; and,
WHEREAS, Olsson, Inc., has agreed to perform these services for a fee not to exceed
$60,000.00, to be paid from the Street Allocation Fund 12131, Snow and Ice Control Organization
116154, year 2023 funding.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
THAT, as recommended by the Mayor, the Professional Services Agreement with Olsson,
Inc., to provide professional services for Residential Snow Plow Inspections for the 2023-2024
Winter Season, is hereby approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay a fee not to exceed $60,000.00, from
the Street Allocation Fund 12131, Snow and Ice Control Organization 116154, year 2023 funding.
1293cvr APPROVED AS TO FORM
r (7 it-e21
CITY ATTORNEY DATE
Adopted: O C T 0 3 2023-1 -0
Attest:
City CI k
Approved: _
Mayor
PROFESSIONAL SERVICES AGREEMENT
f��,/
THIS AGREEMENT is hereby made and entered into this 1� day of Def rbe7 ,21)2j ,by and
between the City of Omaha, a municipal corporation located in Douglas County, Nebraska (hereinafter
referred to as the "City"), and Olsson. Inc. (hereinafter referred to as the "Provider"), on the terms,
conditions and provisions as set forth herein below. All references to "Contractor" shall mean"Provider".
I. PROJECT NAME AND DESCRIPTION
Snow Inspection Services, To provide on-call Snow Removal Inspection and contract
administration for the City of Omaha 2023-2024 Winter Season.
II. DUTIES OF PROVIDER
A. Provider agrees to perform professional services, as set out and more fully described in the
Proposal attached hereto, for the City, relative to the above-referenced project which is
illustrated in Exhibit `B" attached hereto. Such services shall be completed within a 170
calendar day period after receipt of a purchase order from the City.
B. Provider designates Marty Weander whose business address and phone number is 2111 S 67th
St. Suite 200. Omaha.Nebraska 68106.402-341-1116 as its project manager and contact
person for this project.
C. Provider agrees to maintain records and accounts, including personnel, financial and property
records, sufficient to identify and account for all costs pertaining to the project and certain other
records as may be required by the City to assure a proper accounting for all project funds. These
records shall be made available to the City for audit purposes and shall be retained for a period
of five (5) years after the expiration of this Agreement. Notwithstanding the foregoing, the
City's right to inspect, copy and audit shall not extend to the composition of Provider's rates
and fees, percentage mark-ups or multipliers but shall apply only to their application to the
applicable units.
D. Provider agrees to prepare a schedule of compensation, detailing hourly rates for all
compensated providers, employees, and subcontractors.
E. Provider agrees to complete, within 170 calendar days of receipt of a purchase order from the
City, the necessary services. The City recognizes that completion within this deadline is
contingent upon timely response from utilities and City input.
F. Provider agrees to have a current Contract Compliance Form (CC-1) on file with the City's
Human Rights and Relations Department prior to signing the agreement.
G. Standard of Care. The standard of care applicable to Provider's Services will be the degree of
skill and diligence normally employed by professional engineers or consultants performing the
same or similar Services at the time said services are performed. Provider will re-perform any
services as defined in Exhibit"B"not meeting this standard without additional compensation.
Revised: 03/08/2021
H. Subsurface Investigations. In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test points and sample
intervals and at locations other than where observations,exploration, and investigations have been
made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost and/or execution. These
conditions and cost/execution effects are not the responsibility of Provider.
I. Provider's Personnel at Construction Site (where applicable)
i. The presence or duties of Provider's personnel at a construction site, whether as onsite
representatives or otherwise, do not make Provider or Provider's personnel in any way
responsible for those duties that belong to City and/or the construction contractors or
other entities, and do not relieve the construction contractors or any other entity of their
obligations, duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the construction
Contract Documents and any health or safety precautions required by such construction
work.
ii. Provider and Provider's personnel have no authority to exercise any control over any
construction contractor or other entity or their employees in connection with their work
or any health or safety precautions and have no duty for inspecting the health or safety
deficiencies of the construction contractor(s) or other entity or any other persons at the
site except Provider's own personnel.
iii. The presence of Provider's personnel at a construction site is for the purpose of providing
to City a greater degree of confidence that the completed construction work will conform
generally to the construction documents and that the integrity of the design concept as
reflected in the construction documents has been implemented and preserved by the
construction contractor(s). Provider neither guarantees the performance of the
construction contractor(s) nor assumes responsibility for construction contractor's failure
to perform work in accordance with the construction documents.
For this AGREEMENT only, construction sites include places of manufacture for materials
incorporated into the construction work, and construction contractors include manufacturers of
materials incorporated into the construction work.
J. Construction Progress Payments. Where construction phase services are provided;
recommendations by Provider to City for periodic construction progress payments to the
construction contractor(s) will be based on Provider's knowledge, information, and belief from
selective sampling that the work has progressed to the point indicated. Such recommendations
do not represent that continuous or detailed examinations have been made by Provider to
ascertain that the construction contractor(s) have completed the work in exact accordance with
the construction documents; that the final work will be acceptable in all respects; that Provider
has made an examination to ascertain how or for what purpose the construction contractor(s)
have used the moneys paid; that title to any of the work, materials, or equipment has passed to
City free and clear of liens, claims, security interests, or encumbrances; or that there are no other
matters at issue between City and the construction contractors that affect the amount that should
be paid.
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Revised: 03/08/2021
K. Record Drawings. Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent the exact location,
type of various components, or exact manner in which the PROJECT was finally constructed.
Provider is not responsible for any errors or omissions in the information from others
that is incorporated into the record drawings.
III. DUTIES OF CITY
A. City designates Kevin Daily, whose business address and phone number are 5225 Dayton
Street, Omaha, Nebraska 68117, 402-444-4912 as its contact person for this project, who
shall provide a notice to proceed and such other written authorizations as are necessary to
commence or proceed with the project and various aspects of it.
B. City Furnished Data. Upon request,City will provide to Provider all available/known data in
City's possession relating to Provider's services on the PROJECT. Provider will reasonably
rely upon the accuracy, timeliness, and completeness of the information provided by City.
C. Access to Facilities and Property. City will make its facilities accessible to Provider as
required for Provider's performance of its services.
D. Advertisements, Permits, and Access. Unless otherwise agreed to in the Scope of Services,
City will obtain, arrange, and pay for all advertisements for bids; permits and licenses
required by local, state, or federal authorities; and land, easements,rights-of-way, and access
necessary for Provider's services or PROJECT construction.
E. Prompt Notice. City will give prompt written notice to Provider whenever City observes or
becomes aware of any development that affects the scope or timing of Provider's Services, or
of any defect in the work of Provider or construction contractors.
F. Asbestos or Hazardous Substances.
1) If asbestos or hazardous substances in any form are encountered or suspected, Provider
will stop its own work in the affected portions of the PROJECT to permit testing and
evaluation.
2) If asbestos is suspected, Provider will, if requested and if Provider has the knowledge,
skills and ability, manage the asbestos remediation activities using a qualified
subcontractor at an additional fee and contract terms to be negotiated.
3) City recognizes that Provider assumes no risk and/or liability for a waste or hazardous
waste site originated by other than Provider.
G. Litigation Assistance. The Scope of Services does not include costs of Provider for required
or requested assistance to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by City. All such Services required or requested of Provider by City,
except for suits or claims between the parties to this AGREEMENT, will be reimbursed as
mutually agreed.
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Revised: 03/08/2021
IV. COMPENSATION AND PAYMENT
A. The cost of services as specified in the Scope of Service, shall be performed on an hourly
basis, but in no event shall it exceed$60,000.00. Detailed breakdown of costs shall be shown
in Exhibit"C".
B. Reimbursable expenses shall be billed to the City by the Provider. Invoices billed to the City for
services by the Provider shall be limited to services performed within a single calendar year. For
agreements which span multiple calendar years, invoicing shall be separated between calendar
years. Year-end invoices (for services through December 31 of a given calendar year) shall be
submitted to the City no later than January 31 of the following calendar year. After review and
approval, City shall provide payment for reimbursable expenses on a monthly basis unless the
parties agree to some other schedule. Provider shall pay any suppliers or sub-contractors within
30 days of receipt of reimbursement from the City.
C. Errors and Omissions. Additional work that is required to be performed by Provider that is a
result of errors or omissions by Provider shall not be compensated by City.
D. INCREASE OF FEES
The parties hereto acknowledge that, as of the date of the execution of the Agreement,
Section 10-142 of the Omaha Municipal Code provides as follows: Any amendment to
contracts or purchases which taken alone increase the original fee as awarded (a) by ten
percent, if the original fee is one hundred fifty thousand dollars($150,000) or more, or(b)by
seventy-five thousand dollars ($75,000) or more, shall be approved by the City Council in
advance of the acceptance of any purchase in excess of such limits. However,neither contract
nor purchase amendments will be split to avoid advance approval of the City Council.
The originally approved scope and primary features of a contract or purchase will not be
significantly revised as a result of amendments not approved in advance by the City Council.
The provisions of this section will be quoted in all future City contracts. Nothing in this
section is intended to alter the authority of the Mayor under section 5.16 of the Charter to
approve immediate purchases.
V. OWNERSHIP OF INSTRUMENTS OF SERVICE
The City acknowledges the Provider's documents, including electronic files, as instruments of
professional service. Nevertheless, upon completion of the services and payment in full of all
monies due to the Provider, the final documents prepared under this Agreement shall become the
property of the City. The City shall not reuse on another Project or make any modifications to the
documents without prior written authorization of the Provider. The City agrees, to the fullest extent
permitted by law, to indemnify and hold harmless the Provider, its officers, directors, employees
and subconsultants (collectively, Provider) against any damages, liabilities or costs, including
reasonable attorneys' fees and defense costs, arising from or in any way connected with the
unauthorized reuse or modification of the documents by the City, regardless of whether such reuse
or modification is for use on this Project or another Project
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Revised: 03/08/2021
VI. ADDITIONAL SERVICES
In the event additional services for the aforementioned Project not covered under this Agreement
are required,the Provider agrees to provide such services at a mutually agreed upon cost.
VII. INSURANCE REQUIREMENTS
The Provider shall carry professional liability insurance in the minimum amount of one half million
dollars and shall carry workers' compensation insurance in accordance with the statutory
requirements of the State of Nebraska.
VIII. INDEMNIFICATION
The Provider agrees, to the fullest extent permitted by law, to indemnify, defend and hold harmless
the City, its officers, directors and employees (collectively, City) against all damages, liabilities or
costs, including reasonable attorney's fees and defense costs, to the extent caused by the Provider's
negligent performance of professional services under this Agreement and that of its subconsultants
or anyone for whom the Provider is legally liable;provided,that with respect solely to the said duty
to defend, such duty of the Provider to defend shall arise only if, and to the extent, such duty is
covered by Provider's liability insurance. The City agrees, to the fullest extent permitted by law,to
indemnify and hold harmless the Provider, its officers, directors, employees and subconsultants
(collectively, Provider) against all damages, liabilities or costs, including reasonable attorney's fees
and defense costs in connection with the Project, to the extent caused by the City's negligent acts or
the negligent acts of anyone for whom the City is legally liable. Neither the City nor the Provider
shall be obligated to indemnify the other party in any matter whatsoever for the other party's own
negligence. The Provider shall not be liable for any loss of profit, loss of business or any incidental,
special,indirect or consequential losses.
IX. TERMINATION OF AGREEMENT
Either party may terminate this Agreement without cause upon fifteen (15) days' notice in writing.
If either party breaches this Agreement, the non-defaulting party may terminate this Agreement
after giving seven(7)days' notice to remedy the breach. On termination of this Agreement, the City
shall forthwith pay Provider for the services performed to the date of termination and all finished or
unfinished documents, data surveys, studies, drawings, maps, models, reports or photographs shall
become, at the City's option, its property.
X. GENERAL CONDITIONS
A. Non-discrimination. Provider shall not, in the performance of this Agreement, discriminate
or permit discrimination in violation of federal or state laws or local ordinances because of
race, color, creed, religion, sex, marital status, sexual orientation, gender identity, age, or
disability as recognized under 42 USCS 12101 et seq. and Omaha Municipal Code section
13-89, race, color, creed, religion, sex, marital status, sexual orientation, gender identity,
national origin, age, or disability.
5
Revised: 03/08/2021
B. Captions. Captions used in this Agreement are for convenience and are not used in the
construction of this Agreement.
C. Applicable Laws. Parties to this Agreement shall conform with all existing and applicable
City ordinances, resolutions, state laws, federal laws, and existing and applicable rules and
regulations. Nebraska law will govern the terms and the performance under this Agreement.
D. Interest of the City. Pursuant to Section 8.05 of the Home Rule Charter,no elected official or
any officer or employee of the City shall have a financial interest, direct or indirect, in any
City Agreement. Any violation of this section with the knowledge of the person or
corporation contracting with the City shall render the Agreement voidable by the Mayor or
Council.
E. Interest of the Provider. The Provider covenants that he presently has no interest and shall not
acquire any interest, direct or indirect,which would conflict with the performance of services
required to be performed under this Agreement; he further covenants that in the performance
of this Agreement,no person having any such interest shall be employed.
F. Authorization to Proceed. Execution of this AGREEMENT by City will be authorization for
Provider to proceed with the work,unless otherwise provided for in this AGREEMENT.
G. Force Majeure. Provider is not responsible for damages or delay in performance caused by
acts of God, strikes, lockouts, accidents, or other events beyond the control of Provider. In
any such event, Provider's contract price and schedule shall be equitably adjusted.
H. Intellectual Property. City acknowledges and agrees that in the performance of the
development service, Provider may utilize its proprietary data, concepts, methods,techniques,
processes, protocols, ideas, inventions, know-how, trade secrets, algorithm, software, works
of authorship, software and hardware architecture, databases, tools, other background
technologies and standards of judgment that Provider developed or licensed from third parties
prior to the Effective Date(the "Pre-Existing Technology").
Subject to the terms and conditions of this AGREEMENT, Provider hereby grants to City a
non-exclusive, non-transferable, royalty-free license under Provider's Intellectual Property
Rights to utilize the Pre-Existing Technology for the purpose of the City Project.
City shall not, and shall not allow any third party to: (i)modify or otherwise create derivative
works of the Pre-Existing Technology; (ii) use the Pre-Existing Technology for any other
purpose, other than the City Project; (iii) make, have made, use, reproduce, license, display,
perform, distribute, sell, offer for sale, service, support, or import any product that
incorporates, embodies and/or is based upon the Pre-Existing Technology; (iv) sublicense,
distribute or otherwise transfer to a third party any of the Pre-Existing Technology by itself or
as incorporated into software or hardware; or(v)reverse engineer, disassemble, decompile or
attempt to derive the source code or underlying ideas or algorithms of the Pre-Existing
6
Revised: 03/08/2021
Technology. Any additional use of the Pre-Existing Technology shall require a separate
written license agreement.
I. Suspension, Delay, or Interruption of Work. City may suspend, delay, or interrupt the
Services of Provider for the convenience of City. In such event,Provider's contract price and
schedule shall be equitably adjusted.
J. No Third Party Beneficiaries. This Agreement gives no rights or benefits to anyone other
than City and Provider and has no third-party beneficiaries.
K. Merger. This Agreement shall not be merged into any other oral or written agreement, lease,
or deed of any type. This is the complete and full Agreement of the parties.
L. Modification. This Agreement contains the entire Agreement of the parties. No
representations were made or relied upon by either party other than those that are expressly
set forth herein. No agent, employee, or other representative of either party is empowered to
alter any of the terms hereof unless done in writing and signed by an authorized officer of the
respective parties.
M. Assignment. The Provider may not assign its rights under this Agreement without the
express prior written consent of the City.
N. Strict Compliance. All provisions of this Agreement and each and every document that shall
be attached shall be strictly complied with as written, and no substitution or change shall be
made except upon written direction from authorized representative.
O. LB 403 Contract Provisions. - NEW EMPLOYEE WORK ELIGIBILITY STATUS - The
Contractor is required and hereby agrees to use a federal immigration verification system to
determine the work eligibility status of new employees physically performing service within
the State of Nebraska. A federal immigration verification system means the electronic
verification of the work authorization program authorized by the Illegal Immigration Reform
and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program,
or an equivalent federal program designated by the United States Department of Homeland
Security or other federal agency authorized to verify the work eligibility status of a newly
hired employee.
If the Contractor is an individual or sole proprietorship, the following applies: 1. The
Contractor must complete the United States Citizenship Attestation Form, available on the
Department of Administrative Services website at www.das.state.ne.us 2. If the Contractor
indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to
provide the US Citizenship and Immigration Services documentation required to verify the
Contractor's lawful presence in the United States using the Systematic Alien Verification for
Entitlements (SAVE) Program. 3. The Contractor understands and agrees that lawful presence
in the United States is required and the Contractor may be disqualified or the contract
terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat. §4-108.
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Revised: 03/08/2021
P. Certificate of Authorization. If this Agreement contemplates the performance of professional
architecture or engineering work by the Provider, the Provider shall provide to the City, and
maintain in good standing, a current Certificate of Authorization from the State of Nebraska
as required by Neb. Rev. Stat. section 81-3436.
Q. Debarment or suspension by any federal agency. (This section applies if any part of this
Agreement is funded by a federal agency.) Office of Management and Budget(OMB)guidelines
require that any individual or entity that has been placed on the Excluded Parties List System
("EPLS" available for review through www.sam.gov) may not be a participant in a federal
agency transaction that is a covered transaction or act as a principal of a person participating in
one of those covered transactions. These guidelines apply to covered transactions under a grant
from any federal agency for which a recipient expects to receive reimbursement for expenditures
incurred or an advance on future expenditures.
The Contractor providing goods and/or services to the City of Omaha certifies, by acceptance
and execution of this Agreement, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or agency. The Contractor further
agrees, by accepting and executing this Agreement, that it will include this clause without
modification in all lower tier transactions, solicitations, proposals, contracts, and
subcontracts. Where the Contractor or any lower tier participant is unable to certify this
statement, it shall attach an explanation to this Agreement.
R. Contract Compliance Ordinance No. 35344, Section 10-192 Equal Employment Opportunity
Clause.
During the performance of this contract, the Contractor agrees as follows:
1) The Contractor shall not discriminate against any employee or applicant for employment
because of race, color, creed, religion, sex, marital status, sexual orientation, gender
identity, national origin, age, or disability. The Contractor shall ensure that applicants are
employed and that employees are treated during employment without regard to their race,
color, creed, religion, sex, marital status, sexual orientation, gender identity, national
origin, age, or disability. As used herein, the word "treated" shall mean and include,
without limitation, the following: recruited, whether by advertising or by other means;
compensated; selected for training, including apprenticeship; promoted; upgraded;
demoted; downgraded; transferred; laid off; and terminated. The Contractor agrees to and
shall post in conspicuous places, available to employees and applicants for employment,
notices to be provided by the contracting officers setting forth the provisions of this
nondiscrimination clause.
2) The Contractor shall, in all solicitations or advertisements for employees placed by or on
behalf of the Contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, creed, religion, sex, marital status, sexual
orientation, gender identity,national origin, age, or disability.
3) The Contractor shall send to each labor union or representative of workers with which he
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Revised: 03/08/2021
has a collective bargaining agreement or other contract or understanding a notice advising
the labor union or worker's representative of the Contractor's commitments under the
Equal Employment Opportunity Clause of the City and shall post copies of the notice in
conspicuous places available to employees and applications for employment.
4) The Contractor shall furnish to the Human Rights and Relations Director all Federal
forms containing the information and reports required by the Federal government for
Federal contracts under Federal rules and regulations, and including the information
required by Sections 10-192 to 10-194, inclusive, and shall permit reasonable access to
his records. Records accessible to the Human Rights and Relations Director shall be those
which are related to Paragraphs (1)through
(7) of this subsection and only after reasonable notice is given the Contractor. The
purpose for this provision is to provide for investigation to ascertain compliance with the
program provided for herein.
5) The Contractor shall take such actions with respect to any subcontractor as the City may
direct as a means of enforcing provisions of Paragraphs (1) through(7)herein, including
penalties and sanctions for noncompliance; however, in the event the Contractor becomes
involved in or is threatened with litigation as the result of such directions by the City,the
City will enter into such litigation as necessary to protect the interests of the City and to
effectuate the provisions of this division; and in the case of contracts receiving Federal
assistance, the Contractor or the City may request the United States to enter into such
litigation to protect the interests of the United States.
6) The Contractor shall file and shall cause his subcontractors, if any, to file compliance
reports with the Contractor in the same form and to the same extent as required by the
Federal government for Federal contracts under Federal rules and regulations. Such
compliance reports shall be filed with the Human Rights and Relations Director.
Compliance reports filed at such times as directed shall contain information as to the
employment practices, policies, programs and statistics of the Contractor and his
subcontractors.
7) The Contractor shall include the provisions of Paragraphs (1) through(7)of this Section,
"Equal Employment Opportunity Clause", and Section 10-193 in every subcontract or
purchase order so that such provisions will be binding upon each subcontractor or vendor.
S. Conflict. In the event of any conflict between this Agreement and any of the exhibits attached
hereto,the terms of this Agreement shall take precedence.
9
Revised: 03/08/2021
EXECUTED this day of
Olsson.Inc.
Provide
By
ATTEST 1 _ /
Vtk
(Title)
EXECUTED this fJ day of OCh.)1)tw
ATTEST C Y OF OM A,A Municipal Corporation
By
City Clerk Mayor
APPROVED AS TO FORM:
1(17
iz„.3
Deputy Cit ttorney
Revised: 03/08/2021
EXHIBIT"A"
RESERVED
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EXHIBIT"B"
SCOPE OF SERVICES
July 21, 2023
City of Omaha Public Works Department
Attn: Mr. Kevin Daily
5225 Dayton Street
Omaha, NE 68117
Re: Request for Proposal for On-call Snow Removal Inspection and Contract
Administration Services for the City of Omaha 2023/2024 Winter Season
Dear Mr. Daily,
As you are aware, snow or ice events can not only prevent delay, but pose a safety concern for
drivers and pedestrians. It is vital to have that snow or ice removed as quickly and efficiently as
possible. Olsson works to maximize efficiency in the field. With a vast on-site inspection crew,
we have the capacity and capability to oversee field operations so that roads are clear and safe
to travel. As project manager, you can be confident that if a problem arises, it will be addressed
immediately, even in the toughest conditions.
Our highly trained team utilizes the latest technology by making use of GPS tracking on our
fleets to locate our vehicles in real-time, keeping our crews accountable, which saves time and
money. Our use of Smartsheet provides accurate progress tracking with real-time updates to
the city and accurately tracks discrepancies to aid with potential disputes.
Olsson has had the fortunate opportunity to provide on-call snow removal services to the City of
Omaha since the 2015 Winter season. Our working knowledge of the city and its practices will
be enormously beneficial in regard to implementing best practices and keeping these projects
on schedule and within budget.
Olsson would appreciate the opportunity to provide our professional engineering services to the
City of Omaha. We are confident you will find Olsson to be skilled and dedicated to achieving
your goals and objectives. I will also contact you within a couple of weeks to set up a personal
meeting. Should you have any questions or require additional information in the meantime,
please contact me by phone at (402) 672-8676 or MWeander c(�,olsson.corn
Respectfully,
Marty Weander Ryan Amys ' J n Henning, P.
Project Manager Project Manager Office Leader
SUMMARY
2111 S 67"'Street;Suite 200/Omaha, NE 68106
0 402 341 1116/olsson.corn
It is our understanding that the City of Omaha - Public Works ("Client") requests Olsson, Inc.
("Olsson") to perform the services described herein pursuant to the terms of this Letter
Agreement for Professional Services, Olsson's General Provisions and any exhibits attached
hereto (all documents constitute and are referred to herein as the"Agreement") for the Project.
Olsson has acquainted itself with the information provided by Client relative to the Project and
based upon such information offers to provide the services described below for the Project.
Client warrants that it is either the legal owner of the property included in this Project or that
Client is acting as the duly authorized agent of the legal owner of such property. Client
acknowledges that it has reviewed the General Provisions and any exhibits attached hereto,
which are expressly made a part of and incorporated into the Agreement by this reference. In
the event of any conflict or inconsistency between this Letter Agreement, and the General
Provisions regarding the services to be performed by Olsson, the terms of the General
Provisions shall take precedence.
Olsson shall provide the following services ("Scope of Services") to Client for the Project: When
Olsson is contacted by the City of Omaha to respond to a snow event, we can provide a
maximum of 20 responders including vehicles. This staffing would allow for 10 primary
responders and 10 secondary responders as needed for multiple pass storms or severe storms.
We understand the scope of service is to monitor the snow removal contractors to verify hours,
document completed snow routes, and remaining assigned streets to be cleared and keep City
of Omaha abreast of their status. During the 2022/2023 Winter Season Olsson provided
personnel for 7 areas. If needed, Olsson could provide personnel for 10 areas should the City of
Omaha need additional responders. Olsson's fees are based on serving the SW and NW areas
of the City which correlates with the field office location. Should Client request work in addition
to the Scope of Services, Olsson shall invoice Client for such additional services (Optional
Additional Services) at the standard hourly billing labor rate charged for those employees
actually performing the work, plus reimbursable expenses if any. Olsson shall not commence
work on Optional Additional Services without Client's prior written approval.
Olsson agrees to provide all of its services in a timely, competent and professional manner, in
accordance with applicable standards of care, quality and scope.
SCHEDULE FOR OLSSON'S SERVICES
Unless otherwise agreed, Olsson expects to perform its services under the Agreement as
follows:
Anticipated Start Date: Start of winter 2023/2024 Season
Anticipated Completion Date: Conclusion of winter 2023/2024 Season
2111 S 67'Street;Suite 200/Omaha, NE 68106
0 402.341.1116/olsson.com
EXHIBIT"C"
BREAKDOWN OF COST
{ Ia qm y
COMPENSATION
Client shall pay to Olsson for the performance of the Scope of Services a fixed hourly fee of
One Hundred and Five Dollars/hour ($110.00/hr) for each person (not to exceed $80,000)
called into service for contractor observation. This is a loaded fixed fee which includes
personnel and vehicles. Olsson's reimbursable expenses for this Project are included in the
fixed fee. Olsson shall submit invoices on monthly basis and payment is due within 30 calendar
days of invoice date.
TERMS AND CONDITIONS OF SERVICE
We have discussed with you the risks, rewards and benefits of the Project, the Scope of
Services, and our fees for such services and the Agreement represents the entire
understanding between Client and Olsson with respect to the Project. The Agreement may only
be modified in writing signed by both parties.
Client's designated Project Representative shall be Marty Weander, Construction Services
Project Manager.
If this Agreement satisfactorily sets forth your understanding of our agreement, please sign in
the space provided below. Retain one original for your files and return an executed original to
Olsson.
By signing below, you acknowledge that you have full authority to bind Client to the terms of the
Agreement. If you accept the terms set forth herein, please sign:
CITY OF OMAHA PUBLIC WORKS
By
Signature
Print Name 6-c.rc,.A Ruc_
Title Ceit $4-roc,k- (vt ,7cc.ry Dated "f•2S--Z42.3
2111 S 67th Street;Suite 200/Omaha, NE 68106
0 402.341 1116/olsson.com