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RES 1996-0151 - PO to Huntel Communications for 3Com LANplex system • .�I r y�r�.y, OtdIAHA,A,� ` ' (°-Vf / 41, RECEIVED i M qy• ~'r=• January 23, 1996 s g y o4'� s496 ! i !mil d� lte Ep FEB, City of Hal Daub,Mayor Omaha Honorable President V - Department of and Members of the City Council, Administrative Services 1819 Farnam Street,Suite 703 Omaha,Nebraska 68183-0703 (402)444-4228 Transmitted herewith is a Resolution authorizing the Purchasing Agent to FAX(402)444-3251 issue a Purchase Order to Huntel Communications for the purchase of a Joseph A.Mangiamelli LANplex Network Components Training and Maintenance Contract. Bids Director for-this work were opened on January 10, 1996 with only Huntel submitting a proposal - numerous other firms were requested to respond in addition to those who chose not to bid. As more computer users in the Civic Center and at outlying facilities have joined the City computer network,the system has become bogged down and become inoperable for hours, this problem has become more acute as geographic information system data is communicated through the system and will continue to "crash" the network with additional future connections. Management Information staff members have examined this problem and recommended the LANplex installation to support and bolster building the computer network. The LANplex proposal will improve the capacity of the network by providing a floor-by-floor director,breaking up usage and routing messages effectively during peak and free times. In addition,the LANplex has been designed to handle the loading of all current applications and for those program applications in development stages. Huntel Communications will work as a business partner with 3Com, the equipment manufacturer, and will receive the components from the 1 manufacturer for installation. 3Com will, however, provide hands-on training to include equipment assembly and configuration as well as maintenance of the system under the service contract. Huntel Communications has filed the required Annual Contract Compliance Report Form, CC-1, in the Human Relations Department; as is City policy, the Human Relations Director will review the firm to determine its compliance with Ordinance 28885. DRUG USE n IS ABUSE O Honorable President and Members of the City Council Page -2- The cost of the installation and implementation of the LANplex is a total of$87,981.00, consisting of$63,407.00 for the LANplex complex, $2,100.00 for the training and $22,474.00 for the two-year service contract which will be paid from the Management Information Services Organization 1041, Fund 001. The Administrative Services Department recommends your approval of this Resolution. Sincerely, A..ved as to Funding: • y /1' i / tr 7 ` Louis A. D' rco e, Acting Director ofioseph A. M. gi. elli, Director Finance Department Approved: Referre e City Coun it for Consideration: � � 1 r ' . ../lam, l j [ / George .. Davis, Jr., Acting ire‘tV � Mayor's Office/Title Human Relations Department I la l P:\ASD\1842.SAP . _ p CD o d o I DD fl) JZ COW -Zr rr % m I —4o x -4 "� 53 oo Z O ca ,n RZ -s n,� o c) o W CD 0 W -- D Z 0 O " �. O Z 0 r a)6. X 5' o a n !A ' O c�i on Z N w O. O 0 3 o D = o Q n v o: Z Z. sv r v M 0 o ' H o -U N r c� ca 3 0 1" 0 Z 0 m D - : Z m ccn m .� ro _ CDCO OJ 2 <n 7 0 0 • D tj rn C r C.-err/Awn.c#4.77 0-.) m s. C Can" 1^-"s7 L 0 • • a c Z w - , _ m =1 ; ._ . .. . • 6-A( J-;j.rE,....,..." 2:4 ... G 7,1 C CS 0 m 'a ti /7 C3 -, NJ N t 0ii. 'U / /U✓ ( ,-� . T t L -- ,rn 0 ,a ,� o 73 C / � - o Z s o o 0 o m G G o O 73C /EJ /-1/LtsZ � 6 n —1 m C c) C /1-1/1720,ter_ A�. - O o n Z rn -O C 73 Z_ m CO CITY OF OMAHA' G.T. REQUEST FOR BID AND BID SHEET ON LANPLEX NEI WORK COMPONENTS FROM: G.L.Tonlberlin Published December 26, 1995 City Purchasing Agent 1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1 1819 Farnam Street Omaha, Nebraska 68183-0011 BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT OF 5% IF THE TOTAL AMOUNT FOR THE ITEMS OFFERED IS$20,000 OR MORE Bid Closing Date January 10, 1996 11:00 A.M. IMPORTANT • 4.If Federal Excise Tax applies,show amount of same and deduct. Exemption certificates will be furnished. Do not include tax in bid. 1. Bid must be in the office of the CITY CLERK LC-1, OMAHA-DOUGLAS CIVIC CENTER,1819 Famam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet, LANPLEX NETWORK COMPONENTS make suggestions covering reduction in costs wherever this is 2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change. 3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining. the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[ J. unless otherwise indicated by you. Please do not call for this information. • Quote your lowest price,best delivery and terms,F.O.B.delivery point on the items(s)listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION 3Com LANplex 6012 Components,Training and Maintenance as • • per attached specifications (3 pages dated 12/14/95). ALL OR NONE- BASE BID $ • Group Training $ Two year Service Contract $ TOTAL OF ALL ITEMS BID $ (For 5% Bid Bond Purposes) Base Bid will be awarded all or none. Separate awards may be made on Training & Service Contracts. Unit prices required on attached sheets. NOTE: REQUIREMENT FOR BID BOND 1 All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita Vladernar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid. 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All vendors are required to answer the following questions "Yes" or"No." Attach further explanation if desired. Bids submitted without this information will be considered as bids submitted with all questions answered "No." Yes No • ❑ 0 Do you provide 30-day, no-questions-asked return of system for full refund? ❑ 0 Do you provide next-day prepaid delivery of replacement parts during the warranty period? ❑ ❑ Will you allow City MIS Division to perform any and all problem determination and repair with vendor technical support during the warranty period without voiding warranty? ❑ 0 Do you provide telephone technical support for the life of the system at no charge to the City? ❑ ❑ Do you provide 24-hour, 365-day-per-year telephone technical support? • O ' 0 Are you able to provide contact names and phone numbers of 3 separate organizations at which you have provided service and support of 3Com products? If yes, please provide 3 contact names and phone numbers. • Prepared by: Steven C.Brown,MIS Page 3 of 3 12/14/95 `� C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha, Nebr January 23 , 19 96 2^, ., tr ",I';q RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, the usage of computers by City employees in their job'ssignments continues to grow; and, a:1(41 WHEREAS, certain applications such as electronic mail and geographic information systems data transmissions demands heavy loading on the Civic Center computer network; and, WHEREAS, Management Information System division staff has investigated the problem and recommends installation of a LANplex to bolster the network and to handle the current loadings as well as projects currently in the planning stages; and, WHEREAS, a copy of the bidding specifications is attached to the Resolution on file in the office of the City Clerk; and, WHEREAS,bids were received for a LANplex system on January 10, 1996 to include the components,training and a two-year service agreement with Huntel Communications submitting the only bid as indicated on the attached bid tabulation sheet,which by this reference is made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, the Purchasing Agent is authorized to issue a Purchase Order to Huntel Communications for the purchase of 3Com LANplex components with training and a two-year service contract, at a total cost of$87,981.00. BE IT FURTHER RESOLVED: THAT, the Finance Department is authorized to pay the cost of the LANplex • installation, training and service contract from the 1995 Management Information Services Organization 1041,Fund 001. - P:\ASD\1843.SAP APPROVED AS TO FORM: 4, Q. dve6t/ A' `j' TANT CITY ATTORNEY By ,/10°°744:11/.° Councilmember 7-79 . . .. . .. . . ... . y C rk Approved 1/30/54 Mayor cA\ { \ / / 7 CD/ NI § Cr! 0 m Ow K ƒ o/ k § \ )/ •7 > / 2 §' f \/ o co Is § Ln o § E Ito m \ § f - m ° �. . _G 7\ § ; ® / EE ■ � §• ( �co o E- / § # ° 8 g.II.! y k A \ G R vs), a' ƒ cro r,� 22 . § k \ CD } � \if,.. 0Z . !.. , � •s . \. • • ^ ^ . . ^ G +f / • « »d © ( [ \ qG2 , » %; C r \ .f f 'y , �, y »> '% ?.-• ^. ',^� ,