ORD 33802 - PO to HiWay Barricades for barricading services •
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04,�T,,,tFHR,�p Honorable President �• - '`�
City of Omaha
Hal Daub,Mayor and Members of the City Council, �
Public Works Department
Omaha/Douglas Civic Center Transmitted herewith is an Ordinance authorizing the issuance of a purchase
1819 Farnam Street,Suite 601
Omaha,Nebraska 68183-0601 order to HiWay Barricades for barricading services to be provided at various
(402)444-5220 locations throughout the city; to provide for payments from appropriations of
Telefax(402)444-5248 more than one year in accord with Section 5.17 of the Home Rule Charter of
Don W.Elliott,P.E. 1956, as amended; to provide for payments from a specific account; and to
Public Works Director provide the effective date hereof.
Bids were received for this service on December 6, 1995 with three bids being
submitted. Attached is a detailed Bit Tabulation of the following bid proposals
(the bidding specifications are also attached).
Contractor Total Bid
HIWAY BARRICADES $148,400.00
River City Barricade, Inc. $172,200.00
Todco Barricade $184,950.00
The total bid cost stated above reflects the unit costs for estimated quantities of
barricade usage which may be placed over a 12 month period beginning March
1, 1996.
The bid specifications provide that the work will be performed for an initial two
year period and, further,that the work may be extended for two one year periods
after the initial termination date. The extensions, if appropriate, will be
submitted, following mutual agreement of the Public Works Department and
HiWay Barricades, to the City Council for consideration and approval of the
same by Resolution. Payments for this work are authorized in accord with
Section 5.17 of the Home Rule Charter of 1956, as amended, and shall be paid
from the Traffic Engineering Organization 1426, Fund 103 in the amount of
$25,970.00, from the Sewer Maintenance Organization 1461, Fund 541 in the
amount of$27,454.00, from the Street Maintenance Asphalt Pavement Repair
Organization 1416, Fund 103 in the amount of$47,488.00 and from the Street
Maintenance Concrete Pavement Repair Organization 1417, fund 103 in the
amount of$47,488.00.
Honorable President
and Members of the City Council
Page 2
HiWay Barricades has filed the required annual Contract Compliance Report, CC-1, in the Human
Relations Department; as is City policy,the Human Relations Director will review the Contractor
to determine its compliance with Ordinance 28885.
The Public Works Department requests your consideration and recommends your approval of this
Ordinance.
Sincerely, Referred to City Council for Consideration: .
1'\S'3 5-9...Q4k
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Don W. Elliott, P.E.
Director Mayor's Office/Title
Approved as to Funding: Approved:
it/i/Lia(6g 7114-1411
ia-4-17/4
Louis D'Ercole orge L a is, Jr., Acting Director
Acting Finance Director Human Relations Department
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•
•
ORDINANCE NO. 336W
AN ORDINANCE authorizing the issuance of a purchase order to HiWay Barricades for barricading
services to be provided at various locations throughout the city;to provide for payments from
appropriations of more than one year in accord with Section 5.17 of the Home Rule Charter
of 1956, as amended; to provide for payments from a specific account; and to provide the
effective date hereof
WHEREAS, bids were received on December 6, 1995 for barricading services for a two year period
at various locations throughout the city; and,
WHEREAS, HiWay Barricades submitted a bid total of$148,400.00, being the lowest and best bid
received for this work in response to the bid specifications, a copy of which is attached and
by this reference made a part hereof
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
Section 1. That a purchase order be issued to HiWay Barricades for barricading services for
a two year period based on the firm's proposal submitted December 6, 1995, with placements to be
made at various locations throughout the city.
Section 2. That payments for the barricading services to be provided under this purchase
order, involving appropriations of more than one year, are authorized in accord with Section 5.17
of the Home Rule Charter of 1956, as amended.
Section 3. That the payments shall be made from the Traffic Engineering Organization 1426,
Fund 103 in the amount of$25,970.00, from the Sewer Maintenance Organization 1461, Fund 541
in the amount of$27,454.00, from the Street Maintenance Asphalt Pavement Repair Organization
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ORDINANCE NO. �� �Boa
PAGE 2
1416,Fund 103 in the amount of$47,488.00 and from the Street Maintenance Concrete Pavement
Repair Organization 1417, fund 103 in the amount of$47,488.00.
Section 4. That this Ordinance,being non-legislative in nature shall take effect and be in full
force upon the date of its passage.
INTRODUCED BY COUNCILMEMBER
APPROVED; ':
tar ' I
MAYOR OF THE CITY OF OMAHA
PASSED AN 3 0 1996 -
ATTEST:
CIT LERK OF T CITY OF OMAHA
APPROVED AS TO FORM:
AS - ANT CITY ATTORNEY
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CITY OF OMAHA (at B.
REQUEST FOR BID AND BID SHEET
ON TRAFFIC CONTROL EQUIPMENT
FROM: G.L.Tomberlin (BARRICADING) Published November 20, 1995
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1 of 2
1819 Farnam Street
Omaha,Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
AMOUNT OF
$2,500.00
Bid Closing Date December 06, 1995
11:00 A.M.
IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS
CIVIC CENTER,1819 Farnam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
TRAFFIC CONTROL EQUIPMENT(BARRICADING) make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our
Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[ j.
unless otherwise indicated by you. Please do not call for this information.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the items(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Furnish all labor, material and equipment for supplying, delivering,
setting up and picking up specified Traffic Control Equipment as
per the attached specifications(4 pages) dated November 7, 1995.
*Estimated
325,000 equip- Barricade(s),sign stand, flag stand or channeling device. (Price
ment days to include flasher, light, sign(s), agency sign, flag(s)and/or sand
bags as required). BID/Day $ $
600 equipment Sequencing arrow panel (including delivery, set up and mainten-
days ance) BID/Day $ $ •
100 equipment Sequencing arrow panel (used by City personnel in a moving
days operation). BID/Day $ $
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
(Please Print Legibly or Type)
Payment Terms % Firm Incorporated in
Delivery(or completion) Name Signature
calendar days following award Title Phone Fax
Address
HP-8B (94) Street/P.O.Box City State Zip
• CITY OF OMAHA
REQUEST FOR BIDS
ON TRAFFIC CONTROL EQUIPMENT
(BARRICADING)
NOT AN ORDER
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
*Estimated
4,800 deliveries Delivery charge (6:00 AM-5:00 PM Monday-Friday).
BID/Delivery $ $
1,000 deliveries Emergency charge(all other times not covered above).
BID/Delivery $ $
ALL OR NONE-TOTAL BID $
PERFORMANCE BOND
Contractor shall provide a performance bond in the amount of
$50,000 within 10 calendar days from award of the contract.
INSURANCE
The successful contractor shall provide a certificate of insurance
indicating adequate workmen's compensation, public liability
in an amount not less than $300,000 for injuries including
accidental death to any person and subject to the same limit for
each person in an amount not less than $500,000 where more than
one person is involved in any one accident; and property damage
insurance in an amount not less than$300,000, and the City of
Omaha as an additional insured.
Failure to keep a current insurance certificate on file with the City
will be cause for withholding payment until receipt of valid
certificate.
*Contractor shall expect variations in the estimated contract
quantities such that the contract cost may be increased or decreased
by 50 percent of the bid on an annual basis.
NOTE: REQUIREMENT FOR$2,500.00 BID BOND.
SIGN ALL COPIES Firm
By
Title
PH-8C (91) CONTINUATION SHEET
•
FURNISHING AND DELIVERING OF SPECIFIED TRAFFIC CONTROL EQUIPMENT TO
CITY OF OMAHA SPECIFIED SITES
1. Scope
The contract consists of furnishing, delivering, setting up, maintenance, and picking up of
specified traffic control equipment to the City of Omaha, hereinafter referred to as "City",
specified sites for a period of two (2) years. This contract may be extended for an additional
two (2) years in one (1) year increments with the mutual written agreement of both parties.
The intent of extending this contract must be made in writing prior to one hundred and
twenty days (120) of the end of this contract. This contract may be canceled by either party
by giving sixty (60) days notice in writing to the other.
2. Contractor's Examination of the Work
It is understood and agreed that the Contractor shall inspect each site to be barricaded and
satisfy himself as to the nature of the hazard or work area to be protected. All barricades
and associated equipment shall conform and be installed according to the Federal Highway
Administration's Manual on Uniform Traffic Control Devices and the City of Omaha
Barricade Manual. The Contractor shall use the more restrictive of the two manuals
unless a waiver has been granted by the Traffic Engineer.
3. Equipment
The Contractor shall furnish all vehicles (properly licensed in the State of Nebraska and
the City of Omaha) necessary to deliver all equipment. All equipment shall meet the
barricading standards set down by the Federal Highway Administration's Manual on
Uniform Traffic Control Devices and the City of Omaha Barricade Manual as to the size,
shape, color, identification, structure, and reflective material.
At the time of delivery and setup all equipment shall be clean, properly painted, and free
from major damage. Flasher lenses shall be cleaned and flashers equipped with batteries
capable of operating until the equipment is again serviced or removed. All signs and
barricading shall be reflectorized using Engineer Grade or High Intensity Grade reflective
sheeting in good condition.
4. Service Requests
Service requests can consist of delivery and setup, or pickup of specified traffic control
equipment. It shall be of a daily service, extended service, an emergency 24 hour service,
or replacement service.
Sequencing arrow panels will be used with the normal barricading setup on streets with a
speed limit of 40 mph, high volume streets, and at other locations when directed by the
City. The cost of the arrow panel shall be figured on a daily rate which will include the
delivery charge.
Sequencing arrow panels may be used in a moving operation where City personnel pick up
the equipment from the contractor and two said equipment with City vehicles. The cost of
the arrow panel shall be figured on a daily rate for the numbers of days used.
November 7 1995
1 ,
•
November 7, 1995
The work involved shall be requested bya computer print-out and on occasions by
q p
telephone from an authorized City representative, to be identified by the City.
A computer terminal will be installed by the City at the office of the Contractor. The cost
of the terminal, paper, and maintenance will be paid for by the City. The cost of the
additional phone line will be paid for by the Contractor.
The Contractor shall have a fax machine at their office. The cost of said fax machine shall
be at the Contractor's expense.
5. Scheduling
The Contractor shall deliver equipment within one (1) hour after request and shall pick up
no later than one (1) hour after requested. This time frame is critical to the barricading
work provided to the City. Therefore, should this one (1) hour time frame not be met, a
penalty of fifty dollars ($50.00) shall be charged against that month's payment. For each
additional one (1) hour after the request that the barricades are late, an additional fifty
dollar ($50.00) penalty will be charged. This penalty will not be charged on emergencies
that are city wide (i.e. wind storms, power outages, floods).
6. Contractor Inspection
The Contractor shall make periodical inspections during both day and night time
conditions to maintain the service sites, and shall make corrections at this expense if the
work is not according to the specifications of the City of Omaha or has been disturbed by
wind, weather, or other causes. If equipment needs extra ballast, this shall be at the
Contractor's expense.
A daily log shall be maintained by the Contractor showing inspections/replacements, etc.
This log may be inspected at any time by City of Omaha personnel.
7. Damage
Any damage to the traffic control equipment or materials by traffic or vandalism shall be
the Contractor's responsibility and expense.
8. Guarantee
Any equipment which is found, within the contract period, to be improper or not in
accordance with the contract documents shall be corrected, repaired, or replaced by the
Contractor, without cost to the City of Omaha. This work shall be done no later than one
(1) hour after receipt of notice from the City.
9. Inspection
The City, through its appointed representative(s), may inspect traffic control equipment for
compliance to specification. The City shall have the right to mark Contractor's equipment
(i.e. spray paint, stickers) that do not meet City specifications. Any necessary
replacements will be forwarded to the Contractor's supervisor through the City's personnel
normally making service requests.
2
•
November 7, 1995
Repeated use of non-complying equipment shall result in a fifty dollar ($50.00) penalty for
each location at which said equipment is used. This penalty shall be charged against that
month's payment.
10. Supervision
The Contractor shall provide the name or names of supervisors who can be reached by
telephone at all time periods should the need arise. The Contractor shall have office
personnel whom the City is able to reach by telephone between the hours of 7:00 a.m. and
4:00 p.m., Monday through Friday (excluding City holidays).
11. Billing Procedures
Unless directed otherwise, the Contractor shall submit twice monthly invoices mailed to an
address to be specified by the City.
The billing shall include:
Location
Requirements or descriptions of service
Person requesting delivery
Date of delivery
Person requesting pickup
Date of pickup request
All service shall be billed according to the unit bid prices. The Contractor shall prepare
separate billing summaries for each City Department and/or Division requesting service.
To simplify record keeping and billing, only one price shall apply, regardless of the type of
barricade, sign stand, flag stand, or channeling device furnished. The unit price shall
include flasher, light, sign, flag (2), and/or sandbag(s) as required.
12. Unit Prices
The unit price (for Items 1, 2, and 3 in the Request for Bid) shall be for the daily rental of
the equipment only. Items 4 and 5 shall be the charge per job.
13. Delivery Charge
The delivery charge shall be the charge for delivering the traffic control equipment to each
construction site Monday through Friday from 6:00 a.m. to 5:00 p.m. The time that the
Contractor was notified shall be the time used for the billing.
14. Emergency Delivery Charge
The emergency delivery charge shall be the charge for delivering the traffic control
equipment to each construction job site between 5:00 p.m. and 6:00 a.m. Monday through
Friday and anytime on Saturday, Sunday, or a National Holiday. The time the barricades
are installed shall be the time used for this billing.
15. Pickup Charge
There will be no payment made for barricade pickup.
3
November 7;1995
16. Type of Sign
The Contractor shall have on hand at the start of this contract a sufficient number of the
following unmounted signs:
Stop
Yield
Do Not Enter
Keep Right
Agency Identification
No Parking
One Way
All signs shall conform to the standards set forth in the Manual On Uniform Traffic
Control Devices. The City will not provide any signs to the Contractor as part of this
contract. If the City supplies any signs due to emergency situations, the Contractor shall
make payment to the City at a cost of a local Omaha sign supplier plus ten percent (10%).
for handling.
17. Special Events
Each year, four (4) to five (5) special events take place that call for a large number of signs
and barricades placed at various intersections around a particular location. Almost all are
one (1) day events. Approximately seventy-two (72) signs and barricades are used for each
event. Payment shall be made using the unit prices submitted, with each intersection
counted with a separate delivery charge.
18. Excessive Traffic Control Equipment
The City shall not make payment of traffic control equipment in excess of that required,
unless specifically authorized in writing by the City. Any equipment in excess of
requirements shall be noted separately on each invoice.
19. Payment
Payment for services shall be made by the City semi-monthly within thirty (30) days after
receipt of the Contractor's statement on the basis of the prices stated in the contract.
Before payment of the final bill for services can be made, the City must receive
from the Contractor a written clearance from the Commissioner of Labor
certifying that all payments of contributions for interests due to the
Unemployment Compensation fund of the State of Nebraska under the
provisions of Section 48-601 to 48-669 of the Revised Statutes of Nebraska on
wages paid to individuals employed in the performance of this contract have
been paid.
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