RES 1997-0674 - PO to Cairns & Brother Inc for helmet mounted thermal imaging systems ,
pM Ar
o`' ee, Fire Department
• v'4`�'ICW"; 1516 Jackson Street
.- gf��/�'� k a"""'„^ 't (� : 7 Omaha,Nebraska 68 1 02-3 1 1 0
® '.rlI► = (402)444-5700
FAX(402)444-6378
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DA7r'D FEBit" CITY l•L. ` Thomas J.Graeve
�Ii�,c�� � IBC;; p, Fire Chief
City of Omaha
HalDaub,Mayor March 4, 1997
Honorable President
and Members of the City Council,
Transmitted herewith is a bid tabulation and a resolution authorizing the Purchasing Agent to issue
a purchase order to Cairns&Brother,Inc.,for the purchase of four helmet mounted thermal imaging
systems.
The following bid was received on January 22, 1997:
VENDOR TOTAL BID
CAIRNS & BROTHER, INC. $96,400.00 (SOLE BID)
A copy of the bid document is on file and available for inspection and review in the City Clerk's
Office. The Contractor has on file a current Annual Contract Compliance Report Form (CC-1). As
is City Policy,the Human Relations Director will review the contract to ensure compliance with the
Contract Compliance Ordinance.
$71,400.00 of the purchase price would be paid from General Fund 001,Agency 131, Organization
1311. The remaining $25,000.00 of the purchase price would be paid from the James B. Wilson
Memorial Foundation,Miscellaneous Contribution Trust Fund 106,Agency 195,Organization 2322.
The Fire Department recommends acceptance of the bid from Cairns&Brother, Inc., in the amount
- of$96,400.00 being the only bid received, and requests your consideration and approval of this
resolution.
r
Sincerely yours, Referre t Cit Coun .1 for Consideration:
, / bw--../ ;,---/ /
Torn Graeve ate Mayor's Office/Title Date
Fire Chief
.. eyed:
0 Appr ved:
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g
ouis A. D'ErcoleAtt Date r e L a is, Jr. Date
Acting Finance Director Acting H man Relations Director
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INTER OFFICE COMMUNICATION
January 23, 1997
TO: Pat Burke,Purchasing Agent
FROM: Fire Chief Tom Graeve
SUBJECT: Helmet Mounted Thermal Imaging System Bid
After reviewing the bids for the four(4)Helmet Mounted Thermal Imaging System, it is
the Fire Departments recommendation to go with the lowest and only bid of Cairn's &
Brother. Please issue the necessary purchase order.
Cairn's&Brother $24,100.00 ea total bid $96,400.00
TG/dro
cc: A/C Robert Lint,Administrative Services
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• _ . - CITY OF OMAHA .T L
• REQUEST FOR BID AND BID SHEET
ON HELMET MOUNTED THERMAL
FROM: P.M.Burke IMAGING SYSTEM Published January 0 , 1997
City Purchasing Agent
• 1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street •
• Omaha,Nebraska 68183-0011 • _
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
AMOUNT OF 5% IF THE TOTAL AMOUNT_
FOR THE ITEMS On'ERED IS$20,000 OR MORE
Bid Closing Date January 22, 1997
11:00 A.M.
IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS
CIVIC CENTER, 1819 Farnam Street,Omaha,NE 68183-0011 by the 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
HELMET MOUNTED THERMAL IMAGING SYSTEM make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our
Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[ ].
unless otherwise indicated by you. Please do not call for this information.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the items(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
5 each Helmet Mounted Thermal Imaging System per attached specifica-
tions (10 pages) .
MANUFACTURER& PRODUCT NO. OFFEREDp
N ir'nc I�rtit �r—She-, QQ\Yhc T 11 AS 1 \Ikt t
BID/each $ y i10(1.0t) $ i 13 S00.00
If bidding on "or equal"please furnish two copies of descriptive
literature.
'NOTE: REQUIREMENT FOR BID BOND
The surety company issuing said bond should be licensed
by the State of Nebraska and listed on the current edition
of Circular 570 of the United States Department of the
Treasury.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Viademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
` (Please Print Le.ibly or Type)
Payment Terms °,6��T 3o `v9c Firm 1_ 1� ►Q �Y� . /co..•ratedin E
I j— i
Deliveryiv (or completion) Name 1" rr eth �U 11 0 Sign- - r� t t
1 v calendar days following award Title �// /��) �1Q� (Phone (a,01"413(�- '� I Fax 2O l"I- 3—1 3 'S1
Address 1n\) ���r0 1\c'• Q�_P Lk C `V\� h Moil.-4onc
H P-8 B (94) Street/P.O.Box City State Zip
SPECIFICATIONS
FOR
HELMET MOUNTED THERMAL IMAGING SYSTEM
SCOPE:
This specification describes a helmet mounted thermal imaging system (System) for vision
enhancement in fire and other emergency operations.
TECHNOLOGY:
1. The system shall be an infra red imaging system. The system shall sense
and process thermal radiation from objects in the field of view from the 8 to 14
micron infra red bandwidth.
2. The system shall process the field of view continuously and provide the
user an artificial, real time, biocular image, nominally overlaying the "real
world" one-to-one.
3. 'The system shall have a helmet mounted sensory device and optical
image presentation device that in total weight no more than 3.5 pounds.
4. The components of the system which are mounted to the helmet shall
be balanced to minimize fatigue and arranged such that the center of gravity of
the helmet system is below the pivot point of the user's head.
5. The system shall project the thermal image sensed in shades of white (heat)
and black (cold) background.
6. The system shall operate in conditions which are normal and expected for
fire and emergency operations.
Exceptions Yes No
-1-
•
II. COMPONENT/DESIGN:
1. The system shall include the following components:
a. The sensor shall have at least a 10,000 element, Persokovite
Ceramic Infra Red Focal Plane Array (FPA), enclosed in a protective
pod which mounts to the right under brim of the Helmet. The sensor
optics shall be coated for high efficiency anti-reflection. The focal
range of the sensor, at room temperature, shall be one (1) meter to
infinity. The sensor and system shall provide a Minimum Resolvable
Temperature Difference (MRTD) of 0.2 Degrees Celsius. The sensor
shall have a nominal Field of View (FoV) of 36 degrees square. The
sensor shall be physically directable in a vertical plane to compensate
for head position when the user's head is tipped forward or back.
b. The Helmet Mounted Display (HMD) shall contain a miniature
cathode ray tube (CRT) assembly with lenses and mirrors designed to
split and deliver a bi-ocular image. The Field of View (FoV) of the
HMD optical system shall be nominally 36 degrees. The HMD shall be
sealed to resist water intrusion. The.HSVID shall display, on activation,
low battery and over temperatures indicators. The HMD eyepiece
focus shall be fixed at minus one Dioptre and shall deliver effective
enhancement in use and shall be out of range of normal sight when
stowed. The HMD shall actuate the System's power reserve mode
when deployed. The HMD shall be enclosed in a protective cover to
enhance impact and thermal resistance performance.
c. A Processor Power Module (PPM) shall house the battery and
image processing electronics. The PPM shall contain an ON/OFF
switch to activate the system. The PPM shall have a permanent internal
battery to continuously maintain calibration of the system for 48 hours.
The calibration battery shall be recharged automatically when a freshly
charged system battery is installed in the PPM. The PPM shall have a
video output connector with output of a 525 line, RS 170 video signal
at 75 ohms. The connector shall be a co-axial connector. NOTE:
CCIR(1) video output available. The PPM shall be enclosed in a
protective pouch to enhance thermal and impact resistance. The pouch
shall provide for attachment of the PPM to either a waist belt or
breathing apparatus harness, back plate or bottle.
Exceptions Yes No
-2-
d. The battery shall be a NiCad, interchangeable SONY Model
NP-80D, (6 volt, 2.4 amp hours) or equal. There shall be four batteries
• supplied with the System. Battery duration, at 21 Degrees Celsius
nominal operating temperature, shall be not less than 30 minutes on a
freshly charged, properly conditioned battery. Nominal battery charge
time, at 21 Degrees Celsius, shall be 2 hours.
e. Alternate power, and battery charging shall be provided by a SONY
AC-510 Charger/Alternate Power Supply or equal. The power source
shall function from 120 VAC/60 Hz as standard, 240 VAC/50 Hz shall
be an available option.
f. A Frangible Cable Link (FCL) shall connect the Sensor, PPM and
HMD. The FCL shall, at or near the junction with the helmet mounted
components, provide a frangible (breakable) connection that shall
release when the helmet and its components are separated from the
PPM with force. This link shall enable the user to separate from the
helmet, Sensor and HMD. The system shall be mounted to a helmet
which features Shell Release as detailed in United States Patent
#5044016. The FCL shall be water and impact resistant and have
releasable connections that conform to the requirements of this
specification. The FCL shall allow for the non-destructive separation
of the Sensor and HMD from the PPM for routine and non-routine
maintenance.
g. The counterweight shall be a mass of non-corrosive, non-flammable
material. The counterweight shall mount on the brim of the helmet in
such a way as to counter balance the weight imbalance caused by the
presence of the Sensor and HMD.
h. The system shall be provided with a durable case which shall be
foam lined and compartmented to provide for ease of safe storage and
transportation of the System and its support components.
The system shall be provided with a manufacturer's operation
manual that shall provide the user with detail operating procedures,
care and use instructions and guidelines on the safe operation of the
System.
Exceptions
Yes No
-3-
O �
• j. The system shall be provided with appropriate Consumables (lens
care products) to support the initial operation of the system.
M. OPERATING SPECIFICATIONS:
The system shall provide hands-free, automatic functional vision enhancement to
the user when in the deployed, operating mode. The system shall provide this vision
enhancement for a period of time consistent with the battery specifications.
a. The system shall be actuated in two stages. The power ON/OFF
switch on the PPM shall activate the system, on reserve power. The
HMD power ON/OFF switch shall actuate full operating power when
the HMD is deployed to the operating position.
The system shall become fully functional within 30 seconds of
actuation of both switches. When the HMD is raised to the stowage
position, operating power shall be shut off returning the sensor to
reserve power.
b. The system shall have automatic image adjustment to compensate
for changes in the temperature range and contrast in the field of view.
The automatic adjustment shall operate continuously and shall rapidly
adjust the sensed image to maximize the delivered image resolution,
contrast, offset and gain, delivering the best picture. The system shall
be designed to prevent White-out/Black-out caused by extreme
temperature "spikes" emitted by objects which enter the field of view,
including flame and arcs.
c. The system shall automatically provide on-screen symbology
warning indicators for low battery power and over temperature
conditions, when those conditions exist.
IV. PERFORMANCE SPECIFICATIONS:
a. The system shall be designed to perform reliably under a broad
range of end use conditions. Environmental performance shall take into
consideration regional and local climactic conditions as well as a variety
of in-use immediate environmental changes. The following
environmental tests shall be used to ensure compliance with the
minimum performance requirements of this standard. These tests shall
Exceptions Yes No
-4-
•
not be deemed as establishing performance levels for the System under
all situations that may be encountered during fire fighting/emergency
• operations.
b. The system should be designed to be capable of functional
performance after exposure to the following environmental conditions.
The system shall be non-operational during exposure and, where
applicable, shall be configured on its host equipment and in its normally
mounted attitude.
c. Low Temperature Storage:
The system, external to its container shall be capable of operation
without degradation after non-operational exposure to -15 degrees C (5
degrees F) for 24 hours as defined by MIL STD 810E, Method 502.3,
Procedure 1, Duration Type 3.
d. High Temperature Storage:
The system,-external to its container;shall be capable of operation
without degradation after non-operational exposure to seven cycles
(168 hours) of a temperature range from 35 degrees C to 71 degrees C
(95 degrees F to 160 degrees F) as defined in MIL STD 810E, Method
501.3, Procedure 1, Table 501.3-1, Inducted Climatic Hot.
e. Altitude, Low Pressure Storage:
The system, external to its container, shall be capable of operation
without degradation after non-operational exposure to an applied
pressure differential equivalent to 8000 feet as defined by MIL STD
810E, Method 500.3, Procedure 1.
f Heat-Resistance, Extreme:
The system, when integrated with suitable firefighter's equipment, shall
withstand non-operational heat exposure resistance tests to levels
defined in NFPA 1972/1992 Revision, Section 5-16 (500 degrees F for
5 minutes). The system shall not detach from its mounting, show
evidence of dripping and shall meet the principles laid down within
1 Exceptions Yes No
-5-
O
NFPA 1972/1992 Revision, Section 4-4.1,Paragraph (a)through (f).
Operation of the system following this exposure is not a requirement.
g. Vibration, Loose Cargo Transportation:
•
The system shall be capable of operation without degradation or
structural failure after non-operational exposure to 5 minutes,
unpacked, unrestrained, loose cargo transportation testing as define by
MIL STD 810E, Method 514.4, Category 3, Procedure III.
h. Flame Resistance:
The system, when integrated with suitable firefighter's equipment and
in an operational configuration, shall withstand flame resistance testing
in accordance with NFPA 1981/1992 Revision. The system shall have
not continue to burn after 2.2 seconds and no visible after glow within
5 seconds after the source of ignition is removed. The system materials
shall not drip during or after exposure. Operation of the system
following the exposure is not a requirement.
Note: The test shall be performed following a temperature soak of 95
degrees C (203 degrees F) for a duration,of 15 minutes. The system
shall than be'exposed to direct flame using the heat and flame test
apparatus specified in NFPA 1981/1992 Revision, Figure 4.11.9. The
air temperature should not exceed 816 degrees C (1500 degrees F) for
a duration of 10 seconds.
Immersion Resistance:
The HMD and Sensor portions of the system shall be capable of
operation after a non-operational exposure in immersion in water, at
standard ambient temperature, to a depth of 0.6 + 0.03 meter (2.0 + 0.1
ft) for five minutes as defined by MIL STD 810E,Method 512.3,
Procedure 1, for basic leakage.
k. Rain Resistance:
The system shall be capable of operation without degradation after •
non-operational exposure to a rain test as defined by MIL STD 810E,
Method 506.3, Procedure I1, Drip.
Exceptions Yes No
-e-
4
1. Drop Resistance:
The sensor and HMD (independent of the helmet, any mountings,
jackets, and/or other design features) shall suffer no major structural
damage and be capable of operation without performance degradation
after one (1) drop from a height of 0.9 + 0.1 meter (3.0±0.3 ft) onto a
concrete surface.
The PPM (installed in its protective pouch) shall suffer no major
structural damage and be capable of operation without performance
degradation after one (1) drop as outline above.
m. Frangible Link Separation:
The FCL shall be tested for a once only breaking strain and shall release
when a dynamic force of between 30 and 85 lb. is applied.
n. Operating Conditions:
The system shall be designed to provide functional performance during
exposure to the following environmental conditions, the system shall be
operational during the exposures, mounted in a normal attitude and
undergo functional appraisal during the tests. The system shall be
stabilized a standard ambient temperature (60-70 degrees F) for a
minimum of four hours prior to testing.
o High Temperature Exposure:
1. The HMD, Sensor and FCL shall be capable of operation and
have only minor image degradation and/or distortion (observer
shall be able to distinguish human forms and major obstacles)
. during an exposure to 115 degrees C (240 degrees F) for a
duration of 20 minutes. The system shall fully recover to its
original operating condition after the exposure.
2. The HMD, Sensor and FCL shall be capable of operation and
have only minor image degradation and/or distortion (observer
shall be able to distinguish human forms and major obstacles)
during an exposure to 95 degrees C (203 degrees F) for 15
minutes duration followed by an exposure to 115 degrees C
Exceptions Yes No
-7-
• (232 degrees F) for 2 minutes duration (Exception MIL STD
810E, Paragraph 5.1.3). The system shall fully recover to its
original operating condition after the exposure.
3. The PPM shall be capable of operation during an exposure to a
temperature profile starting at standard ambient and increasing
to 60 degrees C (140 degrees F) linearly over a cycle duration
of 30 minutes (Exception MIL STD 810E, Paragraph 5.1.3).
4. The PPM materials shall withstand an exposure to 115
degrees C(240 degrees F) for a duration of 20 minutes and
exhibit no degradation.
P. Low Temperature:
The system shall actuate and operate without degradation when
exposed to -15 degrees C (5 degrees F), after reaching stabilization at
that temperature for 15 minutes, and the general requirements of MIL
STD 810E, Method 502.3, Procedure II, Operation.
Note: This test is for verification of low temperature storage start-
up and operation.
q. Temperature Shock:
•
The system shall operate without degradation after exposure to sudden
temperature changes whose limits are defined by MIL STD 810E,
Method 503.3, Ground Transfer Equipment with the following
conditions:
1. Non-operational -15 degrees C (5 degrees F) Stabilized.
2. Equipment powered on and then subjected to a transition
from -15 degrees C (5 degrees F) to 80 degrees C (175
degrees F) within 15 seconds.
3. Maintain at 80 degrees C (175 degrees F) for 20 minutes.
Exceptions Yes No LY
-8-
•
•
•
•
4. Transition to -15 degrees C (5 degrees F) within 15 seconds
• until equilibrium is reached.
r. High Humidity/Wet Heat:
The system shall be capable of operation without degradation, and the
components parts shall not be influenced by absorption and diffusion of
moisture and moisture vapor following humidity/wet heat test limits
defined by MIL STD 202F, Method 103B, Test Condition B.
s. Electromagnetic Computability:
Emission:
The system shall comply with the requirements of the following:
1. BS EN 5008-1 (1192)
Classification: Information.Technology Equipment
Tests: Radio Interference BS 6527 (EN 55022)
Applicable sections: Table I:Emission —Enclosure Port.
30 dB (uV/m) at 10 m (statistical evaluation) 30 to 230 MHz
37 dB (uV/m) at 10 m(statistical evaluation) 230 to 1000 MHz
2. FCC Rules and Regulations, Part 15, Sub-part B (unintentional
Radiators).
Class B digital device.
t. Immunity:
The system shall comply with the requirements of the following:
1. BS EN 50082-1 (1992)
Classification: Information Technology Equipment.
All Aspects - EN 55101
Applicable sections: Table 1: Immunity - Enclosure Port.
Radio Frequency electromagnetic field 3 V/m 27-500 MHz
Exceptions Yes No
-9-
Electrostatic discharge 8 kV air discharge
V. QUALITY ASSURANCE REQUIREMENTS:
1. Each system shall be subjected to Environmental Stress Screening consisting
of thermal cycling only. The equipment under test shall be powered during
testing; except the system shall be unpowered during chamber cool down to
permit the components to become cold. System integrity shall be checked
before and after each exposure.
2. Each system shall be subjected to a minimum of three cycles of the thermal
cycling profile. The temperature rate of charge shall be not less than 5 degrees
C per minute or the maximum rate of change of the temperature chamber.
Power shall be turned on and oil'at stabilization. The temperature range for
thermal cycling shall be between+5 degrees C and +60 degrees C. The
temperature ramp shall be started when internal parts have stabilized within 10
degrees C of the specified temperature and functional checks have been
completed. The last two cycles shall be failure free.
VI. WARRANTY:
1. The system manufacture shall provide a full statement of the Warranty for
the system, including coverage, period of coverage, remedies against warranty,
and interpretation of warranty:' The system shall specify the shipping policy
with regard to warranty service,including location(s) where warranty service is
to be performed.
Exceptions
Yes No \—/
-10-
0
! 25A
- CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr - 19
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS,bids were received on January 22, 1997,for the purchase of four helmet
mounted thermal imaging systems;and,
WHEREAS,Cairns&Brother,Inc.,submitted a bid of$96,400.00 being the sole bid
received for four helmet mounted thermal imaging systems.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the bid of$96,400.00 from Cairns & Brother,Inc., for the purchase of four
helmet mounted theri`nal imaging systems, a copy of the bid documents and specifications being
attached and by this reference incorporated herein,being the sole bid received,be accepted and the
purchase order be issued; and that the Finance Department is authorized to pay $71,400.00 of the
cost of the same from General Fund 001, Agency 131, Organization 1311, and the remaining
$25,000.00 from the James B.Wilson Memorial Foundation,Miscellaneous Contribution Trust Fund
106,Agency 195, Organization 2322.
APPROVED AS TO FORM:
ASSISTANT CITY ATTORNEY DATE
P:\OFD\3488.MAF
By.... . -44' f
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Councilmember
Adopte MAR -4-1997 7
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Approved.....
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