RES 1997-0597 - PO to Potters Industries for pavement marking beads �,i t � " '
0,40, 84,� Public Works Department
�`� �> • ( Omaha/Douglas Civic Center
_' ,�M r \ 1819 Farnam Street,Suite 601
7 ' Cli*, 4l Omaha,Nebraska 68183-0601
February 25, 1 997
ti (402)444-5220
oR'/ °t4 T I Telefax(402)444-5248
Foilri ,11 k�, iv ;`, Don W.Elliott,P.E.
City of Omaha ... Public Works Director
Hal Daub,Mayor
Honorable President
and Members of the City Council,
Transmitted herewith is a Bid Tabulation and a Resolution authorizing the Purchasing Agent to issue
a purchase order to Potters Industries on the bid for the purchase of pavement marking beads to be
utilized by the Traffic Engineering bivision.
The following bids were received on January 22, 1997.
Contractor Total Bid
POTTERS INDUSTRIES • $21,559.41 (LOW BID)
Flex-O-Lite $21,752.61
Cataphote Inc. $23,298.25
A copy of the bidding documents is on file and available for inspection and review in the City
Clerk's Office.
The Contractor has on file a current Annual Contract Compliance Report Form(CC-1). As is City
policy, the Human Relations Director will review the contractor to ensure compliance with the
Contract Compliance Ordinance.
The Finance Department is authorized to pay the cost of the purchase of pavement marking beads
from the Pavement Markings Organization 1429, Fund 103.
The Public Works Department recommends the acceptance of the bid from Potters Industries in the
amount of$21,559.41, being the lowest and best bid received, and requests your consideration and
approval of this Resolution.
Respectfully submitted, Referred City Council for Consideration:
/
iNs) 5Q-eitk -2--/ is•
Don W. Elliott, P.E. Date Mayor's Office/Title / Date
t• eyed as to Funding: Ap ,ved:
C .e) -Vv
Louis A. D'Ercole Date eorge Da is, Jr. Date
Acting Finance Director Acting man Relations Director
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CITY OF OMAHA o 0
REQUEST FOR BID AND BID SHEET P `
ON BEADS,PAVEMENT MARKING
FROM: P.M.Burke Published January 07, 1997
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street — -,
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Omaha,Nebraska 68183-0011 -
BID BOND OR CERTIFIED CHECK REQUIRED IN THE '
tr) AMOUNT OF
�� �' -4.1 $1,000.00
:1 j , cf Bid Closing Date January 22, 1997
c-- 11:00 A.M.
j jL! tom-, v ...0 IMPORTANT 4. If Federal Excise Tax applies,show amount of same and deduct.
— Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the-office of the CITY CLERK,LC-1, OMAHA-DOUGLAS
CIVICtGCNTER,,1819 Ft—Fie street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closifidate and time indicate f in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
f`,�`BEADS,P�l4VEMENT MARKING make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7. If you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our
Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[ ].
unless otherwise indicated by you. Please do not call for this information.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the items(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Estimated
113,650 Lbs. Pavement Marking Beads per attached continuation form dated
November 22, 1996 and specifications (3 pages) dated February
2, 1987. BID/lb. $
30,001-60,000 Lbs. Pavement Marking Beads as above. BID/lb. $
60,001-90,000 Lbs. Pavement Marking Beads as above. BID/lb. $
Over 90,000 Lbs. Pavement Marking Beads as above. BID/lb. $
113,650 Lbs. If ordered from one vendor BID/lb. $ $
MANUFACTURER& NUMBER OFFERED
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
(Please Print Legibly or Type)
Payment Terms % Firm Incorporated in
Delivery(or completion) Name Signature
calendar days following award Title Phone Fax
Address
HP-8B (94) Street/P.O. Box City State Zip
•
•
CONTINUATION FORM
DATE: November 22, 1996 REQUISITION#70269
QUANTITY DESCRIPTION UNIT PRICE AMOUNT .
113,650 PAVEMENT MARKING BEADS PER
ATTACHED SPECIFICATIONS DATED
FEBRUARY 2, 1987
ALTERNATE
113,650 ECHOLUX(CATAPHOTE)HIGH
ADHESION GLASS BEAD PRODUCT
CODE#8508 OR MPC(POTTERS)
COASTED GLASS BEAD, OR STAR BRITE
(FLEX-O-LITE)TREATED GLASS BEAD
OR EQUAL.
DELIVERY SCHEDULE:
DELIVERIES AS CALLED FOR BY THE
FOLLOWING SCHEDULE:
A) FIRST DELIVERY TO BE MADE
BEFORE MARCH 18, 1997(33,650 LBS)
B) SECOND DELIVERY TO BE MADE
DURING THE FIRST TWO WEEKS OF
JUNE 1997. (40,000 LBS)
C) THIRD DELIVERY TO BE MADE
DURING THE FIRST TWO WEEKS OF
AUGUST 1997(40,000 LBS)
AWARD SCHEDULE:
A) TO BE BASED ON BUDGET
CONSTRAINTS
B) WILL BE MADE IN 30,000 LBS
INCREMENTS
C) MAY BE SPLIT BETWEEN SUPPLIERS
AND TYPES OF BEADS
D) MINIMUM AWARD AND SHIPMENT
QUANTITY WILL BE 30,000 LBS OF ANY
TYPE BEAD
February 2, 1987
• CITY OF OMAHA
•
PUBLIC WORKS DEPARTMENT
•
SPECIFICATIONS
FOR
PAVEMENT MARKING BEADS
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1 . GEN
ERAL .
These specifications are intended to cover certain physical qualities .
of glass beads to be applied on the wet film surface of pavement mark-
ing paint to improve the nighttime visibility of the pavement marking.
The furnishing of glass beads under these specifications shall not be
dependent upon the furnishing of the white and/or yellow paint, nor will
the furnishing of beads be divided in any manner dependent upon any
division in the furnishing of white and/or yellow paint.
•2. MATERIAL
A. The beads shall be manufactured from glass of a composition de-
• signed to be highly resistant to traffic wear and to the effects
of weathering. The beads shall have no objectionable color that
affects the hue of the binder to which they are applied. When
tested in the following methods, the beads shall remain clear. Any
beads becoming cloudy with either test shall be considered evidence
that the material does not meet the requirements of this specification.
TEST 1 - ACCELERATED TEST
Equipment
(1) 300 mil beaker
(1) Glass dish small enough to float in beaker
(1) Cover for beaker
(1) Hot plate or oven
Test Procedure
1. Warm oven to 180°F
•
2. Place 100 mil. distilled water in beaker with cover on
• 3. Allow to warm to _�80 0F it
4. Place 10 grams of glass beads in floating dish in beaker
5. Cover beaker
6. Allow to stay at 1800F for 8 hours. If beads are still
clear they will not oxidize in the atmosphere. If the glass
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beads have become cloudy this indicates they will lose their
ability to transmit light on a painted stripe under atmospheric
conditions.
TEST 2 - STANDARD TEST
Equipment
(1) Glass desiccator
(1) Glass dish
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-2-
• Test Procedure
1. Place two inches !of water in bottom of desiccator and keep
at room temperature. 72°F.
2. Place 10 grams of glass beads in glass dish in the desiccator.
3. Replace desiccator cover.
4. Glass beads need to stay in the desiccator for seven days.
5. Once in each 24 hour period remove the cover of the' desiccator
for 30 minutes and then replace cover.
6. After the seventh day, remove the glass beads and examine. If
the glass beads are still clear, they will not oxidize in
the atmosphere. If the glass beads have become cloudy, this
indicates they will lose their ability to transmit light on
a painted stripe under atmospheric conditions.
B. The beads shall be spherical in shape and optically perfect to
every extent possible. Imperfect beads are defined as ovate or .
otherwise non-spherical shape, two or more beads fused together,
beads which show turbidity, pitting, internal air bubbles or other
inclusions. The percentage of perfect beads shall be determined by
microscopic inspection of a representative sample of not less than
• • 500 beads. All particles in the sample shall be counted regardless
of shape. Seventy percent of the beads shall be perfect beads.
3. GRADIATION •
The beads in a five pound representative sample shall meet the
• •
following gradiation requirements:
•
U.S. Standard Sieve Opening Amount
Sieve No. Inches Passing %
16 100
20 0.0328 98 - 100
30 • 0.0232 75 - 95
50 0.0117 15 - 40
. 100 0.0059 0 - 10
•
200 • 0.0029 0 - 5
4. INDEX OF REFRACTION
The beads shall show an index of refraction of 1.5 to 1.6 when
tested by the liquid immersion method at 25 decrees C.
5. CRUSHING RESISTANCE •
•
When tested in compression at a load rate of 70 pounds per minute,
the average resistance of failure of 10 spherical beads shall not
be less than the following:
Beads retained on No. 30 sieve 40 pounds .
'Beads retained on No. 50 sieve 25 pounds
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y �M. . - ..
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6. CONTAINER
The beads shall be furnished in 50 pound waterproof and. leak-
proof containers. Seams shall be the double stitched fold-over
(fell seam) type. Each container shall be legibly marked with
the manufacturer's, and the year the beads were packaged. Beads
as received in containers shall be dry, with no caking of the
beads.
•
7. TESTING
City of Omaha.will have beads randomly tested by an independent
• laboratory. If beads are found to not meet specification, supplier
agrees to pay all testing expenses and replace .entire shipment
within two weeks (14 days) of notification. If replacement shipment
is not received within 14 days, City will commence usage of off-
spec beads at whatever rate is necessary to provide proper coverage.
Remaining balance of original shipment shall be returned at supplier's
expense, ..at time of delivery of replacement shipment. There will be
no charge for the usage of off-spec beads.
C-25A CITY OF OMAHA
l LEGISLATIVE CHAMBER
Omaha,Nebr February 25, 19 97
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: t
4.
WHEREAS,bids were received on January 22, 1997, for the purchase of pavement
marking beads to be utilized by the Traffic Engineering Division; and, -
WHEREAS,Flex-O-Lite submitted a bid of$21,559.41,being the lowest and best bid
received within the bid specifications,for the purchase of pavement marking beads.
r NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT,the bid of$21,559.41 from Potters Industries for the purchase of pavement
marking beads to be utilized by the Traffic Engineering Division, a copy of the bid documents is
attached and by this reference made a part hereof, being the lowest and best bid received within the i
bid specifications,be accepted.
BE IT FURTHER RESOLVED:
THAT, the Purchasing Agent be authorized to issue a purchase order to Potters
Industries for the purchase of pavement marking beads.
BE IT ALSO FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the cost of the purchase of
pavement marking beads from the Pavement Markings Organization 1429,Fund 103.
APPROVED AS TO FORM:
',TX-NV CITY ATTORNEY
P:\PW1\5634.SKZ
By /44—r---
� Councilmember
i.
Adopted FEB 997 ,---zi
P *7 ,
,411
Approved c3
* [I,
Mayor
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