RES 2023-0693 - PO to 3M for Sign Sheeting for the Traffic Division City Clerk Office Use Only:
� 3„�,��1�� Publication Date (if plicable):
RESOLUTION NO. c II
Agenda Date: J
Department:
Submitter: C7fL/ i ('/i
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the Traffic Division of the Public Works Department is in need of Sign Sheeting;
and,
WHEREAS, due to the specialized nature of this type of equipment and service, it is
recommended that the bidding procedures be waived in accordance with Section 5.16 of the Home
Rule Charter of 1956 for the purchase of unique or non-competitive items; and,
WHEREAS, the cost of this purchase, estimated to be $100,000.00, according to actual use
will be paid from the Street Allocation Fund 12131, Traffic Control Signs Organization 116188,
2023 expenditure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
THAT, as recommended by the Mayor, the Purchasing Agent be authorized to issue a
Purchase Order to 3M for the purchase of Sign Sheeting, to be utilized by the Traffic Division,
estimated to be $100,000.00, according to actual use.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the cost of this purchase from the Street
Allocation Fund 12131, Traffic Control Signs Organization 116188, 2023 expenditure.
3361grp APPROVED AS TO FORM
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CITY ATTORNEYE
Adopted: JUL 112023 0
Attest:
Cit erk
Approved: "1
Mayor
•
Douglas County Purchasing Department
Unique Item/Sole Source Justification
,Email the pernple-e i sole:'source.packet.tb: PU.R `sole=source@aouglascounty`ne.gay
Department: City of Omaha Public Works
Vendor: 3M Vendor email: rabarth@mmm.com
Estimated annual $100,000 City of Omaha expenditures$20,000.00 or more
expenditure: require a resolution, which should be obtained
following Purchasing approval.
Product/Services MUTCD-compliant sign sheeting for traffic signs
requested:
Will federal grant monies be used to fund this spend? Yes X No
Place an "X" next to all entries that apply to the proposed sole source product or
service. More than one entry may apply.
1. The listed vendor is the original manufacturer. There are no regional distributors.
(ATTACH: The manufacturer's written certification that no regional distributors exist).
*NOTE.Item No. 3 must also be completed,
2. The parts/equipment are not interchangeable with similar parts/equipment of another
manufacturer. (ATTACH: Memo explaining justification)
3. X This is the only known (a) parts/equipment that will meet the need of the Department or
(b) service that will perform the intended functional need of the Department.
_ .(ATTACH:: Memo detailing the specialized function or application.)
4. X The parts/equipment are required from this source to permit standardization.
(ATTACH: Memo describing the basis for standardization request.)
5. This is the only known vendor that can supply this product.
(ATTACH: Memo explaining why no other vendor is acceptable)
6. None of the above apply.
(ATTACH: Memo with detailed justification for the unique item/sole source request)
fhe.sole source packet should~be`one'(1) PDF document that included
(1) Completed and signed form, (2) department memo and (3) vendor quote/pricing.
The undersigned requests that the competitive procurement process be waived and that the
vendor identified as the supplier of the service or goods, be authorized as a unique source (sole
source) for the service or goods.
Department Head/Elected Official Date
For Purchasing Department Only:
Eric J Carlson Digitally signed by Eric J. Carlson
Approved by: Date: 2023.06.15 10:05:29 -05'00'
NOTE: Sole source is not valid until Purchasing approves by signing this form. Upon approval,this justification
is valid for two(2)years from the date of signature and may be used to make additional purchases for the same product
or service listed on this form. City purchases$20,000.00 or more must still have an annual resolution.
Revised 04.05.2022 Neb. Rev.Stat.§23-3109(1)
Gmail Ned A.Tramp(PWks)<ned.tramp@cityofomaha.org>
Re: 3M Sign Sheeting State Contract
1 message
Michelle L. Horton (Prch)<michelle.horton@douglascounty-ne.gov> Thu,Jun 8,2023 at 1:03 PM
To: "Ned A.Tramp (PWks)"<Ned.Tramp@cityofomaha.org>
Cc:Jeff Riesselman <jeftrey.riesselman@cityofomaha.org>, "John E.Polireis(PWks)"<john.pollreis@cityofomaha.org>,
"John R. Herren Jr(PWks)"<John.Herren@cityofomaha.org>
Ned,
City Law has stated that the only cooperatives or state contracts that may be used are ones that originate within the state
of Nebraska. For that reason, you would not be able to utilize the State of Minnesota's sign sheeting contract with 3M.
[believe that in'grder to_maintain standardization withyour currentsigns,you could do a sole source with 3M forsign
sheeting You could mention,in your sole source thatyoou normally3utilize the State of Nebraska's contractoith3M, bat;`
s nce>it=still is not'_finalized that you are putting_the_expenditu`ie-through.as4'sole-source pi3nding>the statevcontract
Please let me know if you have any questions.
Michelle L.Horton
Assistant Director/Purchasing Agent
Douglas County/City of Omaha Purchasing
1819 Famam Street,Suite 902
Omaha,tVe 68183
Phone:(402)444-7158
Fax:(402)444-4992
mIchelle.horton@douglascounty•ne.gov
www.douglascountypurchasing.org
On Thu,Jun 8,2023 at 11:54 AM Ned A.Tramp(PWks)<Ned.Tramp@cityofomaha.org>wrote:
Michelle,
Yesterday,we met with Randy Barth from 3M,who is our new local contact. He informed us that after meeting with
State of Nebraska Procurement officials in Lincoln yesterday,the 3M sign sheeting contract with the State of Nebraska
still has not been continued after its January 31,2023 closing. This is the State contract where we at Traffic purchase
the vast majority of our colored sign sheeting to be used on our traffic signs. We were able to order a bunch more
earlier this year(on January 31 before the last contract expired)to keep stocked for a few months, but we are running
low now and need to order more very soon. Randy said that it could be quite a bit of time yet to resolve the issue they
are having at the State.
In the meantime, Randy said that we could order from the State of Minnesota's sign sheeting contract to 3M if Douglas
County Purchasing would allow us to piggyback from that contract. The web link that Randy provided in his e-mail
below takes you to Minnesota's State Procurement webpage,and it looks like they allow other eligible entities from
other states to piggyback from their contracts. Is this possible? If so,we would like to do so as soon as possible. It
looks like they require a registration and approval number to be administered before they will allow you to see all the
contracts on their page,so I wanted to check with you first before I tried to register on that page;or, if someone from
your office could register for us,that would be ok,too.
If we can't order from the Minnesota contract,we will have to try sole sourcing 3M's sign sheeting and buy from them
directly or from another vendor who sells 3M sign sheeting. Or,we will have to order continuous"Under$5,000"
purchases until the State of Nebraska contract is re-issued. What would you suggest we do in this case?
Thanks.
— Forwarded message
From: Randy Barth <rabarth@mmm.com>
Gmail Ned A.Tramp(PWks)<ned.tramp@cityofomaha.org>
+. °RE Re::xFwd:=3M�Sign Sheeting`"State��Contract�
1 message
Randy Barth<rabarth@mmm.com> Mon,Jun 12,2023 at 2:45 PM
To:"Ned A.Tramp(PWks)"<Ned.Tramp@cityofomaha.org>
4r T
c I just sent the-below_informationto Cornhusken StatelndustrieS
Tfe.City of Omaha is attached:fo th�s`pRce_deal�f you wish ta'usey%
P:e our-conversetion`last week_we:got approvedpricing#or-3M sign;materials;atyouur expired contract price
intemaliylke;call theses"Deals'=or"Price Authorization".-,
Attached you wilt_fihd a"pricing confirinatton lette►"aisting square footpnces and an Excelspreadsheet with roi.F_p:ic ng Lair
availablesizes j
Any sheeting listed with"DS"(digital sheeting)or"UDS"(universal digital sheeting)are for digital printers only.
Please send new orders to 3msupport.tsdcsr.us@mmm.com.
Also, please"CC"me on the email.While I can no longer submit orders for customers I can follow up to answer any
questions.
Thank you and please let me know if you have any questions.
Science.
Applied to Life.'"
Ra idyA Barti;i i;«, a Salea Account Repiesenta8ve-..'
3M Transportation Safety Division
Field Based:Nebraska,Kansas&Missouri
Residing In Topeka,KS
Mobile:785 608 3619 I Fax:651 732 8439
r rabarlh@inmmkom I www.3M.com 13M.com/roadsafety
O In O O O 3M.com
From: Ned A.Tramp(PWks)<Ned.Tramp@cityofomaha.org>
Sent: Monday,June 12,2023 2:04 PM
3M Transportation Safety Division
3M Center, Building 225-04-N-14
St. Paul, MN 55144-1000
FAX: 1-800-591-9293
Toll Free: 1-800-553-1380
Authorization Name:TSD-2023 NE Government Agencies- Effective Date:6/1/2023
Sheeting
Authorization Number:C003325275 Valid Through Date: 1/31/2024*
3M Contact: Randy Barth
Scope:2023 Nebraska State&Local government agency sign materials.
Hello,
The following products and prices have been approved for sale for the scope indicated above.When ordering,please
refer to the authorization number.The pricing below is a summary. System generated prices,such as provided by
bCom,will prevail if there is a discrepancy. For any questions or concerns,please reach out to your 3M sales
professional or customer service.
Unit of
Description Measure Price
3MTM Diamond Grade"'DG3 Sheeting,Series 4090&4090DS $2.2890
15%surcharge for sheets
3M'"'Diamond Grade"'Fluorescent DG3 Sheeting,Series 4081/4083 $2.2890
15%surcharge far sheets
3Mm High Intensity Prismatic Sheeting,Series 3930&3930DS $0.8720
15%surcharge for sheets
3M"' Engineer Grade Prismatic Sheeting,Series 3430
15%surcharge for sheets $0.7521
3Mt' ElectroCut"'Film,Series 1170(Non-Punched)
15%surcharge for sheets FTC $0.7521
3MTM'Clear Transfer Tape TPM-5
15%surcharge for sheets FTC $0.2725
3MT"' Diamond Grade'"'Fluorescent Orange Work Zone Sheeting,Series 3924S F7� $1.7331
15%surcharge for sheets
3MTM' Flexible Prismatic Barricade Sheeting,3334/3336
F r2 $1.2862
15%surcharge for sheets
8801 CLEAR TONER DRUM(47.6 GAL/DRUM) GAL $0.0000
8801 CLEAR TONER GAL GAL $0.0000
Unit of
Description Measure Price
8821 RED DRUM PROC COLOR(47.1 GAL/DR) GAL $0.0000
8821 RED PROCESS COLOR GAL GAL $0.0000
8831 BLU DRUM PROC COLOR(47.1 GAL/DR) GAL $0.0000
8831 BLUE PROCESS COLOR GAL GAL $0.0000
8851 BLACK PROCESS COLOR GAL GAL $0.0000
8871 BROWN PROCESS COLOR GAL GAL $0.0000
8881 GREEN PROCESS COLOR GAL GAL $0.0000
892 FLOW ADDITIVE(8-OZ CAN) KAN $0.0000
7725-12 black Config FT2 $0.59
3MTM'ScotchcalTM'ElectroCutTM'Graphic Film Series 7725-12,Black,48 in x 50 yd,1 Fr
Roll/Case $0.59
3MTM"ScotchcalTM'ElectroCutTM'Graphic Film Series 7725-12,Black,36 in x 50 yd FT2 $0.59
•
3MTM'ScotchcalTM'ElectroCutt'Graphic Film Series 7725-12,Black,30 in x 50 yd FT2 $0.59
3MTM'ScotchcalTM'ElectroCut''Graphic Film Series 7725-12,Black,24 in x 50 yd FT2 $0.59
•
3MTM' Prespacing Tape SCPS-2,36 in x 100 yd,1 Roll/Case FT2 $0.16
3MTM'Prespacing Tape SCPS-2,30 in x 100 yd,1 Roll/Case FT2 $0.16
3MTM'Prespacing Tape SCPS-2,24 in x 100 yd,1 Roll/Case FT2 $0.16
3M SLIPSHEETING 48 IN X 150 YDS FP $0.00
3M SLIPSHEETING 36 IN X 150 YDS FT2 $0.00
3M SLIPSHEETING 24 IN X 150 YDS FT2 $0.00
3M SLIPSHEETING 30 IN X 150 YDS FT2 $0.00
DAP Point of Destination with standard transportation charges paid by 3M to destinations within the United States.
*Pricing above does not reflect minimum order fees or shipping,if any.
*Some products may have minimum quantity requirements.
*Pricing above may be changed by 3M with 30-day notification or period as outlined in existing contract.
*Pricing is subject to variation based on sizing and other characteristics.Non-standard upcharges mayor may
not be included in the pricing quoted above.Please contact your customer service representative if you have
questions or concerns.
*Applicable tax exemption documents should be included with your order.
Terms&Conditions
1.Delivery of plus 10%or minus 10%of ordered quantity shall constitute fulfillment of the order.We will endeavor to supply the exact number
of units specified.2.Any claim for loss or damage caused by the transporting carrier(s)must be supported with a delivery receipt,noting
such shortage or damages and signed by the delivering carriers driver,and/or a carrier inspection report. When damage is concealed at
time of delivery,an inspection by the carrier must be requested as soon as possible but not later than fifteen days from delivery.Any defects
in material must also be reported within fifteen days after receipt of goods.3. We assume no responsibility for any loss or damage incurred
due to delay or inability to deliver,caused by fire,strikes,accident, embargoes,car shortages,delays of carriers,insurrection,riot,acts of
civil or military authorities or acts of God.4.In cases where special transportation routing is requested,we will charge back the cost of the
special routing.5. This quotation is based on continuous production of the quantities specified.6.Prices quoted are for a single destination
•
with no drop shipping allowed unless other specified above. 7. The above quotation does not include any Federal, State or Local taxes
unless so indicated. 8. Orders are subject to 3M Credit Department approval. 9. For the sake of clarity, this document is subservient to
existing contracts. la In using this price authorization, the purchaser is agreeing to use the products only as required within the Scope as
described in the header of this document. Failure to do so, as determined in 3M's sole discretion,may result in retraction of the pricing
provided hereunder immediately upon written notice.