RES 1998-0050 - PO to Rockbrook Camera for film and supplies e '
�MAHA,
R EC EI !F A \- �ni Finance Department
u;ip�/.q104t> Omaha/Douglas Civic Center
EV�`i"~ �r� 1819 Farnam Street,Suite 1004
14 �.
' 97 DEC 2 3 Pil 4= Q't
®, r �! � Omaha,Nebraska 68183-1004
oo ry: 1' 1, (402)444 5416
y 1 '•+� t; :,"`o (( Telefax(402)444-5423
47FDFEB11J gr 1"� AfiA, 34F_.i)�tF1 1,*
Cityof Omaha Louis A.D'Ercole
Director
Hal Daub,Mayor
January 13, 1998
Honorable President
and Members of the City Council,
Transmitted herewith is a BID TABULATION and a Resolution authorizing the Purchasing Agent
to issue purchase orders to Rockbrook Camera as required for the various departments under a price
agreement for twelve months through January 31, 1999.
The following bids were received on November 26, 1997. Detailed prices were submitted as per the
bid tabulation.
i,
VENDOR DESCRIPTION TOTAL BID
ROCKBROOK CAMERA Group I Film and Supplies $50,885.11 Net 30
Group II Professional Supplies 18,211.66 Net 30
Dean's Camera Improper Bid Security
Ritz Camera No Bid
An examination of the bid sheets offered indicate Rockbrook Camera submitted the lowest and best
bid from the five bids submitted to potential suppliers.
The Contractor has on file a current Annual Contract Compliance Report Form(CC-1). As is City
policy,the Human Relations Department will review the Contractor to ensure compliance with the
Contract Compliance Ordinance.
•
•
Honorable President
and Members of the City Council
Page 2 .
The Purchasing Division recommends the acceptance of the bid of Rockbrook Camera and that costs
be paid from the appropriate accounts.
1BUL .
ect y s Approved:
7
City Purchasing Agent George L. avi , Jr., Director ate
1 Human Re ations Department
Approved as to Funding: Referred to City Council for Consideration:
6./.....21. .
40,c
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Louis A. D Erco e Dat'e Mayor Office/Title ate
Finance Directorti 0, �O
P:\FIN\3507.PJM
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CITY OF OMAHA �} T
REQUEST FOR BID AND BID SHEET
ON PHOTOGRAPHIC SUPPLIES
FROM: P.M.Burke Published November 111997
1997
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street
Omaha,Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
AMOUNT OF
$500.00
Bid Closing Date November 26, 1997
11:00 A.M.
IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS
CIVIC CENTER,1819 Famam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
PHOTOGRAPHIC SUPPLIES make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our
Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[ ].
unless otherwise indicated by you. Please do not call for this information.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the items(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
It is the intent of this Request for Bid that the City enter into a twelve month price agreement for photographic supplies through
January 31, 1999. The City in no way guarantees the quantities as specified(for award purposes). The bidder agrees to
furnish items in same categories, but other than those listed, at the same discounts offered on the items specified. Delivery
to City locations will be made from local stocks as purchase orders are issued. The brand will be Kodak where applicable. The
City reserves the right to obtain materials from the next qualified bidder in the event merchandise is not in stock or of lengthy delay.
Est. Quantities GROUP I FILM &MISCELLANEOUS (Amateur)
80 rolls Kodak Gold 400 GC125=24 BID/ri. $ $
560 rolls Kodak Gold 400 GC135-12 BID/rI. $ $
280 rolls Kodak Gold Ultra 400 GC135-24,#197-3551 BID/rl. $ $
492 rolls Kodak Gold Plus 100, GA135-12; 100 speed, 35mm
#139-3594 BID/ri. $ $
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
(Please Print Legibly or Type)
Payment Terms °,6 Firm Incorporated in
Delivery(or completion) Name Signature
calendar days following award Title Phone Fax
Address
H P-8B (94) Street/P.O.Box City State Zip
x�,Y O
. CITY OF OMAHA
REQUEST FOR BIDS
ON PHOTOGRAPHIC SUPPLIES
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Est. Quantities
668 rolls Kodak Gold Plus 100, GA135-24,#186-3505 BID/rl. $ $
62 rolls Kodak Gold Super 200, GB135-12 film,#167-9190 BID/rI. $ $
142 rolls Kodak Gold Super 200, GB135-24 film,#127-0351 BID/rl. $ $
1,858 pkg. Polaroid Type 600 color film (2/pkg.) BID/pkg. $ $
85 pkg. Polaroid Polapan Pro100 Black&White (2/pkg.) BID/pkg. $ $
30 pkg. Polaroid Type 665 Black&White Film (1/pkg.) BID/pkg. $ $
5 cases Polaroid Spectra Film BID/case $ $ .
5 boxes Polaroid Type 55 High Contrast Sheet Film BID/box $ $
20 rolls Kodak Royal Gold 1000, RF135-24,#129-3448 BID/roll $ $
9 pkg. Rechargeable"AA"size NiCad Batteries(2/pkg.) BID/pkg. $ $
GROUP I -TOTAL BID $
GROUP II - PROFESSIONAL SUPPLIES
1 180 pkg. Kodak Pro 400 PMC135-36 BID/pkg. $ $
3 boxes Kodak Ektacolor RA-F 8 x 10/100 BID/box $ $
3 boxes Kodak Polycontrast RC-III 8 x 10/100 BID/box $ $
4 pkg. Kodak Vericolor III VPS-120 color, Pro Pack#852-7343
BID/pkg. $ $
13 rolls Kodak Vericolor III VPS-473,70mm rl,non-pert. Color, 100'
#152-1897 BID/roll $ $ -.
SIGN ALL COPIES Firm
By
Title
PH-8C (91) CONTINUATION SHEET la.
. - CITY OF OMAHA
REQUEST FOR BIDS
ON PHOTOGRAPHIC SUPPLIES
NOT AN ORDER Page 3
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Est. Quantities
2 pkg. Kodak Vericolor II VPL 120 Pro Pack,#166-9647 BID/pkg. $ $
56 rolls Kodak Ektacolor Supra II RA paper E, 3-1/2"x 275'
#847-3969 BID/rI. $ $
76 rolls Kodak Ektacolor Supra RA Paper K, 8"x 275'
#826-4558 BID/rl. $ $
12 ea. Kodak C-41 Developer/Replenisher, 5 gal.,#191-9042
BID/5 gal. $ $
4 ea. Kodak C-41 Bleach, 5 gal.,#198-7924 BID/5 gal. $ $
4 ea. Kodak C-41 Fix and Replenisher, 5 gal.,#169-3837 BID/5 gal. $ $
8 ea. Kodak C-41 Stabilizer and Replenisher, 5 gal.,#169-3894
BID/5 gal. $ $
20 ea. Kodak Ektacolor RA Dev/replenisher, RT 10 liters,#841-5580
BID/10It. $ $
96 ea. Kodak Ektacolor RA Bleach/fix, RT 10 liters,#830-9031
BID/10 It. $ $
10 ea. FUJI SVHS St. 120 Pro-S video tapes(or comparable substitute)
BID/ea. $ $
4 boxes Savage Kraft Negative Preservers,#851-500,4-3/8"x 5-1/4",
Open end-thumb cut face BID/box $ $
22 ea. Kodak 6v lithium batteries#KL2CR5(or comparable substitute)
BID/ea. $ $
4 ea. "Print File"brand, Negative preserver tubes, 35 mm x 1000'
BID/ea. $ $
SIGN ALL COPIES Firm
By
Title
PH-8C (91)
CONTINUATION SHEET (111
. . CITY OF OMAHA
REQUEST FOR BIDS
ON PHOTOGRAPHIC SUPPLIES
NOT AN ORDER Page 4
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Est. Quantities
4 ea. "Print File"brand, Negative preserver tubes,70mm x 1000'
BID/ea.
GROUP II -TOTAL BID
ALL OR NONE-TOTAL BID
(Group I &Group II)
In the event a catalog number has changed, use the current replace-
ment.
NOTE: REQUIREMENT FOR$500.00 BID BOND.
The surety company issuing said bond should be licensed
by the State of Nebraska and listed on the current edition of
Circular 570 of the United States Department of the Treasury.
SIGN ALL COPIES Firm
By
Title
PH-8C (91)
CONTINUATION SHEET j .
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr 19
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received November 26, 1997 for film and supplies for the
various departments; and,
WHEREAS,Rockbrook Camera submitted a bid being the lowest and best bid; and,
WHEREAS,Rockbrook Camera has on file a current Annual Contract Compliance
Report Form(CC-1). As is City policy,the Human Relations Director will review the Contractor to
ensure compliance with the Contract Compliance Ordinance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT,the bid of Rockbrook Camera for film and supplies,being the lowest and best
bid received within bid specifications,which are incorporated herein by this reference,be accepted.
BE IT FURTHER RESOLVED:
THAT,the Purchasing Agent be authorized to issue Purchase Orders for the film and
• supplies requirements; and,
BE IT FURTHER RESOLVED:
THAT, the Finance Department be authorized to pay the cost of film and supplies
from the appropriate accounts.
P:\FIN\3535.PJM APPROVED AS TO FORM:
ASSISTANT CITY ATTORNEY DATE
By
Cousnccilmember
Adopted JA — 6 19 8 /
Approved / " "
Mayor
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