RES 1998-0417 - Bid of Corporate Lawn Care Inc for ground maintenance of Walnut Grove East subdivision 1
I q ee/W -XlcTS
1 Parks, Recreation &
°�'�HA'NF RECEIVED Public Pro a De artment
u MT'% Omaha/Douglas Civic Center
z �t �; �?,i N p � � ' �;�j 1819 Farnam Street,Suite 701
�®' C p U Omaha,Nebraska 68183-0701
o �'� (402)444-5900
o e° '�F • _' r `1 FAX(402)444-4921
" James P.Cleary
City of Omaha February 10, 1998 Director
Hal Daub,Mayor
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving the bid of Corporate Lawn Care, Inc. to perform
ground maintenance at Walnut Grove East Subdivision, including Walnut Grove Condominium
Regime.
The following bids were received on January 7, 1998:
CONTRACTOR BID
CORPORATE LAWN CARE, INC. $25, 075.00 (BEST BID)
Charlie's Pride No Bid
Doug's Turf Care No Bid
Northern Lawns No Bid
Sunshine No Bid
M&A No Bid
Dave's Lawn Stylist No Bid
Corporate Lawn Care,Inc. has on file a current Annual contract Compliance Report Form (CC-1).
As is City policy, the Human Relations Director will review the contractor to ensure compliance
with the Contract Compliance Ordinance.
Funds in the amount of$25,075.00 have been appropriated in General Fund No. 001,Agency 120,
Organization 1214, Parks and Community Centers. The Finance Department is authorized to pay
the cost of the tree projects from this account.
Honorable President
and Members of the City Council
Page -2-
The Parks,Recreation and Public Property Department recommends the acceptance of the bid and
approval of the attached contract from Corporate Lawn Care, Inc. in the total bid amount of
$25,075.00 for furnishing materials, labor and all else necessary for the ground maintenance of
Walnut Grove East Subdivision, including the condominium regime, within the bid specifications;
and requests your consideration and approval of this Resolution.
Respectfully submitted,
mes P. Cleary, Director
Parks, Recreation an
Public Property Dep nt
Approved as to Funding:
G;tidrik) //248
u D'Erco Date
inance Director
Approved: Referred o City Council for Consideration:
•
• 2 . /A. 7/9g
George is, Date Mayor's Office/Title Date
Human lations Director
P:\PRPP\7226.SKZ
f.
CONTRACT
•
THIS CONTRACT is entered by and between the City of Omaha, a Municipal Corporation
in Douglas County,Nebraska, also referred to as "City" or"Owner" and Corporate Lawn Care,Inc.,
with its principal place of business at 18605 Harrison Street, also referred to a "Contractor".
RECITALS
WHEREAS,the City of Omaha is desirous of obtaining necessary services to maintain the
parks, parkways and condominium regime as identified in the Grounds Maintenance Contract
Specifications attached hereto as part of the bid documents; and,
WHEREAS, the Contractor is capable of and desirous of performing in a good and
workmanlike manner such services as are set forth herein and in the bid documents included by
reference as part of this contract.
IN CONSIDERATION OF THESE MUTUAL COVENANTS,THE PARTIES AGREE AS
FOLLOWS:
I. Additional Contract Parts
It is understood that:
1. The notice inviting Contractors to bid as published;
2. The instructions to bidders;
3. The contractor's qualifications statement;
4. The contract specifications;
5. The form of proposal;
6. All proceedings by the governing body of the City relating to this project;
and,
7. All addenda are a part of this contract the same as if each had been fully set
out and attached hereto.
II. Duties. The Contractor shall provide all necessary men and materials to complete the
work as identified in this contract and the addenda thereto; and shall pay all just
claims for materials, supplies,tools, fuels, lubricants, equipment, equipment rental,
machinery, insurance premiums, and services used or consumed in the completion
of the work by him or any of his subcontractors.
III. Term. This contract shall be for a one year period ending December 31, 1998. The
City reserves the right to extend this contract for a period of one additional year at
the same bid price. Maximum extension- one time (1999).
5.6 Interest of the Contractor. The Contractor covenants that he presently has no
interest and shall not acquire any interest, direct or indirect, which would
conflict with the performance of services required to be performed under this
contract; he further covenants that in the performance of this contract, no
person having any such interest shall be employed.
5.7 Merger. This contract shall not be merged into any other oral or written
contract, lease or deed of any type. This is the complete and full agreement
of the parties.
5.8 Modification. This contract contains the entire agreement of the parties. No
representations were made or relied upon by either party other than those that
are expressly set forth herein. No agent, employee or other representative of
either party is empowered to alter any of the terms hereof unless done in
writing and signed by an authorized officer of the respective partner.
5.9 Assignment. The Contractor may not assign its rights under this contract
without the express prior written consent of the City.
5.10 Strict Compliance. All provisions of this contract and each and every
document that shall be attached shall be strictly complied with as written,and
no substitution or change shall be made except upon written direction from
authorized representative.
5.11 Approval of Amendments. The parties hereto acknowledge that, as of the
date of the execution of this agreement, Section 10-142 of the Omaha
Municipal Code provides as follows: Any amendment to contractors or
purchases which taken alone increases the original bid price as awarded (a)
by ten percent, if the original bid price is one hundred fifty thousand dollars
($150,000) or more, or (b) by seventy-five thousand dollars ($75,000) or
more, shall be approved by the City Council in advance of the acceptance of
any purchase in excess of such limits or the authorization of any additional
work in excess of such limits. However, neither contract nor purchase
amendments will be split to avoid advance approval of the City Council.
5.12 Insurance Requirements.
A. Worker's Compensation Insurance. The Contractor shall take out and
maintain during the life of the Contract, insurance for all of his
employees employed at the site of project protecting the Contractor
-2-
from all liability that may be imposed under the Worker's
Compensation Act,the Occupational Disease Act or other legislation
of similar nature.
B. Public Liability and Property Damage Insurance. The Contractor
shall take out and maintain, during the life of the Contract, such
public liability and property damage insurance (including
Contractor's contingent or protective insurance, if necessary, to
protect the Contractor from damage claims arising from operation
under the contract) as shall protect him and his subcontractors from
claims for damages for personal injury, including accidental death, as
well as from claims for property damages, which may arise from
operations under the Contract, including operations of automotive
equipment used in making deliveries or in the work, whether such
operations by himself or by any subcontractor or by anyone directly
or indirectly employed by either of them. The City of Omaha must
be expressly included as an additional named insured. The amount
of such insurance shall be as follows:
Public Liability Insurance in an amount not less than $300,000 for
injuries, including accidental death,to any one person, and subject to
the same limit for each person, in an amount not less than $500,000
on account of one accident, and property damage insurance in an
amount not less than $300,000 for damages to property of any one
claimant,with limits of not less than$500,000 for any one accident.
IV. The Contractor shall indemnify and save harmless the City of Omaha, its officers,
employees, and agents from all claims, suits or actions of every kind and character
made upon or brought against the said City of Omaha, its officers, employees and
agents, for or on account of any injuries or damages received or sustained by any
party or parties by or from the acts of the said Contractor or its servants, agents and
subcontractors in doing the work herein contracted for, or by or in consequences of
any negligence in guarding the same or any improper material used in its
construction, or by or an account of any act or omission of said Contractor or its
servants, agents, and subcontractors; and also from all claims of damage or
infringement of any patent in fulfilling this Contract.
V. Authorized Representative. In further consideration of the mutual covenants herein
contained, the parties hereto expressly agree that for purposes of notice, including
legal service of process, during the term of this contract and for the period of any
applicable statute of limitations thereafter,the following named individuals shall be
the authorized representatives of the parties:
-3-
2
1. City of Omaha
Director
Parks, Recreation and Public Property Department
Omaha/Douglas Civic Center
1819 Farnam Street, Room 701
Omaha,Nebraska 68183
2. Contractor
Corporation Lawn Care, Inc.
do Alan Gangestad
18605 Harrison Street:.,
Omaha,Nebraska 68136
EXECUTED this q l`i day of 3a.h vary , 19 98 .
ATTEST: CORPO .. TE AWN C RE, INC.
Lei ✓u tArt e:e.
By XL \ram.U.id
(Witness)
EXECUTED this /911 day of f---;4 , 19 9f.
ATTEST: CITY 0 , a Municipal Corporation
a
By B 5 I-EJZ-_ 2po r.
u
Clerk 'r
APPROVED AS TO FORM:
g /ez7C- /-0,20,2-C
C./Assistant City Attorney
P:\PRPP\5848.SAP
-4-
EXHIBIT"A"
During the performance of this contract,the contractor agrees as follows:
(1) The contractor shall not discriminate against any employee applicant for employment because
of race, religion, color, sex or national origin, or disability as defined by the Americans With
Disabilities Act of 1990 and Omaha Municipal Code 13-82. The contractor shall take
affirmative action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, religion, color, sex or national origin. The Contractor
shall take all actions necessary to comply with the Americans With Disabilities Act of 1990 and
Omaha Municipal Code (Chapter 13) including, but not limited to, reasonable accommodation.
As used herein, the word "treated" shall mean and include, without limitation, the following:
Recruited, whether advertising or by other means; compensated; selected for training, including
apprenticeship; promoted; upgraded; demoted; downgraded; transferred; laid off; and
terminated. The contractor agrees to and shall post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the contracting officers
setting forth the provisions of this nondiscrimination clause.
(2) The contractor shall, in all solicitations or advertisements for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive consideration for employment
without regard to race, religion, color, sex or national origin, or disability as defined by the
Americans With Disabilities Act of 1990 and Omaha Municipal Code 13-82.
(3) The contractor shall send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding a notice advising the labor
union or worker's representative of the contractor's commitments under the equal employment
opportunity clause of the city and shall post copies of the notice in conspicuous places available
to employees and applicants for employment.
(4) The contractor shall furnish to the contract compliance officer all federal forms containing the
information and reports required by the federal government for federal contracts under federal
rules and regulations, and including the information required by section 10-192 to 10-194,
inclusive, and shall permit reasonable access to his records. Records accessible to the contract
compliance officer shall be those which are related to paragraphs (1) through (7) of this
subsection and only after reasonable notice is given the contractor. The purpose for this
provision is to provide for investigation to ascertain compliance with the program provided for
herein.
(5) The contractor shall take such actions with respect to any subcontractor as the city may direct as
a means of enforcing the provisions of paragraphs (1) through (7) herein, including penalties
and sanctions for noncompliance; however, in the event the contractor becomes involved in or
is threatened with litigation as the result of such directions by the city, the city will enter into
such litigation as is necessary to protect the interests of the city and to effectuate these
provisions [of this division]; and in the case of contracts receiving federal assistance, the
7fitractor or the city may request the United States to enter into such litigation to protect the
interests of the United States.
(6) The contractor shall file and shall cause his subcontractors, if any,to file compliance reports
with the contractor in the same form and to the same extent as required by the federal
• government for federal contracts under federal rules and regulations. Such compliance reports
shall be filed with the contract compliance officer. Compliance reports filed at such times as
directed shall contain information as to the employment practices,policies,programs and
statistics of the contractor and his subcontractors.
(7) The contractor shall include the provisions of paragraphs(1)through(7)of this section, "Equal
Employment Opportunity Clause,"and section 10-193 in every subcontract or purchase order so
that such provisions will be binding upon each subcontractor or vendor.
exbc
2
•
ACOI O CERTIFICATE OF INSURANCE ISSUE DATE(MM/DD/YY)
01-20-98
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
Peterson Bros. Insurance, Inc. DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
11640 Arbor Street, Suite 102 _POLICIES BELOW.
Omaha, NE 68144 COMPANIES AFFORDING COVERAGE
LETTER COMPANY A Cincinnati Insurance Co
COMPANY B
INSURED LETTER Cincinnati Indemnity Co.
Corporate Lawn Care, Inc. COMPANY
18605 Harrison Street LETTER C
Omaha, NE 68136 COMPANY
LETTER D
COMPANY E
LETTER
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR DATE(MM/DD/YY) DATE(MM/DD/YY)
A GENERAL LIABILITY GENERAL AGGREGATE $
X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG. $ 2,000,000
CLAIMS MADE X OCCUR. PERSONAL&ADV.INJURY $ 13000 000
OWNER'S&CONTRACTOR'S PROT. EACH OCCURRENCE $ 1,000,000
FIRE DAMAGE(Any one fire) $ 100,000
PAC 137 72 19 12/07/95 12/07/98 MED.EXPENSE(Any one person) $ 51000
AUTOMOBILE LIABILITY
A X ANY AUTO COMBINED SINGLE LIMIT 500,000
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS (Per person)
HIRED AUTOS
BODILY INJURY $
NON-OWNED AUTOS (Per accident)
GARAGE LIABILITY
CAP 764 01 36 12/07/97 12/07/98 PROPERTY DAMAGE $
EXCESS LIABILITY EACH OCCURRENCE $
UMBRELLA FORM AGGREGATE $
OTHER THAN UMBRELLA FORM
WORKER'S COMPENSATION X STATUTORY LIMITS
B AND EACH ACCIDENT $ 500,000
DISEASE—POLICY LIMIT $ 500,000
EMPLOYERS'LIABILITY WC 1811167-03 12/07/97 12/07/98 DISEASE—EACH EMPLOYEE $ 500,000
OTHER
RQY ASTOM'
C • (4,0.,(2
ANT Gfi(.4-rrnmEy
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
Certificate holder is an additional insured for general liability insurance as it's interest
may appear
CERTIFICATE HOLDER CANCELLATION
City Of Omaha SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
Parks, Recreation and Public Property EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
Department MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
1819 Farnam Street, Suite 701 LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
Omaha, NE 68183-0701 LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
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• , CITY OF OMAHA .
REQUEST FOR BID AND BID SHEET ,N, , .
ON G13,PUNDS MAINTENANCE-WALNUT GROVE
FROM: P.M.Burke EAST SUBDIVISION Published December 23, 1997
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street
Omaha,Nebraska 63183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
AMOUNT OF 5% IF THE TOTAL AMOUNT
FOR THE ITEMS OFFERED IS$20,000 OR MORE
Bid Closing Date January 07, 1998
11:00 A.M.
IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK;LC-1, OMAHA-DOUGLAS
CIVIC CENTER, 1819 Famam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
GROUNDS MAINTENANCE-WALNUT GROVE EAST make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond cr certified check must be possible through redesign,change of material cr utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,'return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed fro
Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check
unless otherwise indicated by you. Please do not call for this information.
Quote your lowest price,best delivery and terms,F.O.B. delivery point on the items(s) listed below:
QUANTITY DESCRIPTION UNIT PRICE I EXTENSION
Furnish all labor, materials and equipment to perform grounds
maintenance at Walnut Grove East Subdivision per specifications
(7 pages) dated October 1997 and one (1) drawing. •
Park and Right-Of-Way Maintenance:
32 each Cleanup Weekly BID/each $ ZS $ V O
10 each Cleanup-Biweekly BID/each $ y0 $ 70 D
24 each IMowing/Trimming BID/each $ 711 s /� ��t)
1 each Fertilizing BID $ /p
1 each. Weed Control BID $ FS2
A!!bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
,^�rr // ''^ (Please Print Le ibly or Type) / � ,,//
Payment Terms % /UB't Jo Firm Gi&r 6'h7 cij Ore/ (�'* Incorp tedd i}}�� /1'Lb••,� J q q,
Delivery(or completion) Name /944 �GA e. / Signature , ,V /�,i
//C-S/-6/eA T Phone a 7 6'fir?9-/ Fax 6.—as..c.
calendar days following award Title `1 ,�/ /ram /
Address /t6as fiG/riSdh J/= 1,11A4 . /Y7 a7? 0
H P-88 (94) Street)P.O. Box City State Zip"'
• • . CITY OF OMAHA
• REQUEST FOR BIDS
ON GROUNDS MAINTENANCE -WALNUT GROVE
EAST SUBDIVISION
NOT AN ORDER Page 2
QUANTITY I DESCRIPTION UNIT PRICE EXTENSION
1 acre Seeding BID $ 3 95
Pesticide Application:
1 each Mites BID $ 3 70
1 each Aphids BID $ F-`
1 each Zimmerman BID S 500
1 each Ash Borer BID S So J
1 each Oyster Shell BID $ y(Jo
1 each Bag Worm BID $ 3 g7
1 each Tussock BID $ 3 9�
ALL OR NONE-TOTAL BID
t ,25273 A°
The above units are an estimate. The City reserves the right to add
or subtract from the contract work based on the unit costs. The
estimated quantities will be used to determine the overall lowest and
best bid.
Certified Applicator's Name I C/ K
-7e4'74,(f
Registration Card Number /r.6—,6 D073.35
Expiration Date % —2vdO
Arborist License Number LICt1A-5 2 No • 30 O
JO�Iti L. l.C.-A
SIGN ALL COPIES Firm aft—I�IOt-4-76e.
By 1� /A" ,/y 5
Title -
PH-8C (91) CONTINUATION SHEET0
CITY OF OMAHA
REQUEST FOR BIDS
ON GROUNDS MAINTENANCE -WALNUT GROVE
EAST SUBDIVISION
NOT AN ORDER Page 3
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
INSURANCE
The successful contractor shall provide a certificate of insurance
indicating adequate workmen's compensation, public liability in an
amount not less than $300,000 for injuries including accidental
death to any person and subject to the same limit for each person
in an amount not less than $500,000 where more than one person
is involved in any one accident; and property damage insurance in
an amount not less than $300,000, and the City of Omaha as an
additional insured.
•
Any questions call Park Maintenance at 444-5956.
NOTE: REQUIREMENT FOR BID BOND.
The surety company issuing said bond should be licensed by the
State of Nebraska and listed on the current edition of Circular 570
of the United States Department of the Treasury.
SIGN ALL COPIES Firm 6rp/ix-G inf.,/,‘
C/
BY / ,r.4
/ , J
Title , /dam /
CONTINUATION SHEET
• •
CITY OF OMAHA
REQUEST FOR BID AND BID SHEET
ON GROUNDS MAINTENANCE-WALNUT GROVE
FROM: P.M.Burke EAST SUBDIVISION Published December 23, 1997
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street
Omaha,Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
AMOUNT OF 5% IF THE TOTAL AMOUNT
FOR THE ITEMS OH'hRED IS$20,000 OR MORE
Bid Closing Date January 07, 1998
11:00 A.M.
IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS
CIVIC CENTER,1819 Farnam Street,Omaha, NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
GROUNDS MAINTENANCE-WALNUT GROVE EAST make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,'-return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our
Council. Right is also reserved to accept or reject any part of your bid - mailing list. If you desire a copy of tabulation check( j.
unless otherwise indicated by you. Please do not call for this information. -
Quote your lowest price,best delivery and terms;F.O.B.delivery point on the items(s) listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Furnish all labor, materials and equipment to perform grounds
maintenance at Walnut Grove East Subdivision per specifications •
(7 pages) dated October 1997 and one (1) drawing.
Park and Right-Of-Way Maintenance:
32 each Cleanup Weekly BID/each $ $
10 each Cleanup-Biweekly BID/each $. $
24 each Mowing/Trimming BID/each $ $
1 each Fertilizing BID $
1 each Weed Control BID $
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
(Please Print Legibly or Type)
Payment Terms °,6 Firm Incorporated in
Delivery(or completion) Name Signature
calendar days following award Title Phone Fax
Address A -4
HP-8B (94) Street/P.O.Box City State Zip
CITY OF OMAHA
REQUEST FOR BIDS
ON GROUNDS MAINTENANCE -WALNUT GROVE
EAST SUBDIVISION
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
1 acre Seeding BID $
Pesticide Application:
1 each Mites BID $
1 each Aphids BID
1 each Zimmerman BID $
1 each Ash Borer BID $
1 each Oyster Shell BID $
1 each Bag Worm BID $
1 each Tussock BID $
ALL OR NONE-TOTAL BID $
The above units are an estimate. The City reserves the right to add
or subtract from the contract work based on the unit costs. The
estimated quantities will be used to determine the overall lowest and
best bid.
Certified Applicator's Name
Registration Card Number
Expiration Date
Arborist License Number
SIGN ALL COPIES Firm
By
Title
PH-8C (91) CONTINUATION SHEET
CITY OF OMAHA
•
REQUEST FOR BIDS
ON GROUNDS MAINTENANCE -WALNUT GROVE
EAST SUBDIVISION
NOT AN ORDER Page 3
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
INSURANCE
The successful contractor shall provide a certificate of insurance
indicating adequate workmen's compensation, public liability in an
amount not less than$300,000 for injuries including accidental
death to any person and subject to the same limit for each person
in an amount not less than$500,000 where more than one person
is involved in any one accident; and property damage insurance in
an amount not less than $300,000, and the City of Omaha as an .
additional insured.
Any questions call Park Maintenance at 444-5956.
NOTE: REQUIREMENT FOR BID BOND.
The surety company issuing said bond should be licensed by the
State of Nebraska and listed on the current edition of Circular 570
of the United States Department of the Treasury.
SIGN ALL COPIES Firm
By
Title
CONTINUATION SHEET
CONTRACT SPECIFICATIONS
GROUNDS MAINTENANCE
WALNUT GROVE SUBDIVISION AND WALNUT GROVE CONDOMINIUM
REGIMES
OCTOBER 1997 .. _. __. .. .._. .. . .-
GENERAL
This is a grounds maintenance contract to provide for clean-up and turf maintenance for
designated areas within and adjacent to the Walnut Grove Subdivision and Walnut Grove
Condominium Regimes. Walnut Grove Subdivision and Walnut Grove Condominium Regimes is
located north and west of 144th and"Q" Streets. Clean-up, mowing,,herbicide, pesticide,
fungicide and fertilizer application and seeding are included in the maintenance schedule. The
areas to be maintained are designated in the attached plan"Limits of Maintenance" and include
Walnut Grove Subdivision and Walnut Grove Condominium Regimes park, street islands and
adjacent street rights of way.
All tractors and other grounds maintenance equipment that are operated on turf areas shall be
equipped with turf type tire tread. All mowing shall be done using turf type mowers.
The City shall be furnished a listing and must approve all herbicides, pesticide, fungicide and
fertilizers used by the Contractor. The Contractor shall notify the Park Maintenance Contract
Manager not less than 24 hours prior to the application of all chemicals and fertilizers. The City
shall supervise these applications. Copies of all delivery tickets and invoices for materials used
shall be submitted to the City.
A written weekly progress report shall be submitted to the City. This report shall include all work
completed and forwarded to the City no later than Wednesday of the following week.
The City will inspect all equipment to be used by the Contractor prior to the commencing of the
contract. The Contractor will be responsible for storage of all equipment and material and have
adequate provisions for storage off the site.
PARK AND RIGHT OF WAY MAINTENANCE
Walnut Grove Subdivision and Walnut Grove Condominium Regimes is a 30 acre (contractor to
verify) park located north and west of 144th and"Q" Streets. The park will be cleaned up,
mowed, fertilized, treated for broadleaf weeds, pesticides applied and overseeded if requested.
This includes all street right of way adjacent to all park areas and all nine (9) islands.
Walnut Grove Subdivision Maintenance Contract
Page 1
•
CLEANUP
The contractor shall pick up, remove and dispose of all paper, bottles, cans, leaves, trash and all
other debris from all areas designated in the "Limits of Maintenance" plan. The contractor shall
perform a cleanup at intervals of once each week from April 1 to October 31 and once every two
(2) weeks from November 1 to March 31. However, if any particular part of the area becomes
- - littered to any unusual extent between such general cleanup intervals the contractor_shall perform
a cleanup of that particular area.
MOWING
The grass shall be mowed as scheduled and approved by the City. In general the grass shall be
mowed when the grass is 4 to 4 1/2 inches in height and shall be mowed to a height of 2 1/2 to 2
3/4 inches. All kick-out doors of the mowers shall face away from the street. All streets and
concrete shall be kept clean and free from clippings. All areas that cannot be mowed by
mechanical mowers shall be trimmed by hand leaving the areas in a neat and well-kept condition.
Hand trimmed areas may include but are not limited to grass around or along sign poles, barricade
posts, street or traffic light bases, guard rails, rock landscaped areas, planted areas, trees, retaining
walls and fence lines and playground equipment. All sand and hard surface areas, (parking lots
and sidewalks) shall be kept vegetation free.
Chemical trimming may also be used at the contractor's discretion. A maximum 12 inch wide
band of Roundup and Surflan or approved equal may be applied around or along areas where
hand trimming would take place. If chemical trimming is used it will be done in place of hand
trimming and at no additional charge to the City.
No herbicides except Monsanto's Roundup and Elanco's Surflan or approved equal may be used.
The application of all herbicides will be performed by a Certified Applicator registered in the State
of Nebraska. The Contractor will furnish to the City at the time of the bid the name of the
certified applicator, the registration card number and the certification expiration date.
All damage done to sod, trees or plantings during mowing or trimming shall be repaired by the
Contractor by replacement of sod in damaged areas or replacement of trees or plantings.
FERTILIZATION - PARK ONLY
Fertilizer shall be applied once each year to only park areas. This work shall include the
application of substances to enrich the soil and to supply nourishment for the turf.
Fertilizer shall be homogeneous granular type containing nitrogen(slow release), phosphoric acid
and potash in the amounts specified: 25-5-10 with 50% sulfur coated urea or approved equal. -
The fertilizer will be applied at the rate recommended by the manufacturer and consistent with the
Walnut Grove Subdivision Maintenance Contract
Page 2
label. The contractor will apply the fertilizer using a mechanical spreader approved by the City.
The application shall be uniform throughout the coverage area.
The contractor shall notify the Park Maintenance Contract Manager prior to the application. A
City representative shall be furnished with a container label showing the fertilizer content prior to
the application. The City representative will be present and monitor the application.
DANDELION AND BROAD LEAF WEED CONTROL
The weed control material used shall be 2-4D with Dicamba. The weed control material shall be a
type that can be applied with no mist and drift. Extreme precautions must be taken not to damage
the trees and shrubs. Any tree or shrub damaged or killed by the weed control material shall be
replaced with a similar size and species by the Contractor.
The application shall be made a minimum of one time per year during the spring or fall to keep
dandelions and broad leaf weeds out of the park turf and right of way areas. Spring or fall
spraying will be approved by the Park Maintenance Contract Manager prior to the application.
The application rate shall be as recommended by the manufacturer with special consideration
given to the proximity of plants that might be damaged.
Contractor to vary application rates within limits as appropriate for field and weather conditions
at the time of spraying. In the event the application rates of any chemicals specified for weed
control is deemed inappropriate by the Contractor, the Contractor shall notify the City with his
recommendations for alternate application rates. If the City does not take exception the alternate
rates will be acceptable providing satisfactory results are obtained.
All weed spraying shall be done by a person holding a Certified Pesticide Applicator Certificate
issued by the State of Nebraska. The Contractor assumes all risk and will be solely responsible
for any damage caused by the application of chemicals.
SEEDING- PARK ONLY
Park turf areas will be overseeded once per year at the request of the Park Maintenance Contract
Manager. All grass seed (United Seed TFR or approved equal) will be supplied by the
Contractor. The seed will be applied with a drill type seeder at a rate of 8 lbs/1000 sq. ft.
Overseeding will be ordered in one (1) acre units. Any part of an acre will constitute a whole acre
for payment purposes.
PESTICIDE/FUNGICIDE
The Contractor shall furnish the chemicals and apply the same to designated vegetation. All
applications shall be done by a person holding a First Class or a Third Class Arborist License.
The Contractor will furnish to the City at the time of the bid the name of the Arborist.
Walnut Grove Subdivision Maintenance Contract
Page 3 �•+
A
A partial list of chemical treatment is set forth below. If any insect, fungus or other plant
infestation appears which are not included in the following list, or in the event the chemical listed
becomes restricted by chemicals as then being recommended by the University of Nebraska shall
be furnished and used. The Park Maintenance Contract Manager is to be informed in this event.
Preventative measures shall be taken during the proper season to protect against pest damage.
Spray according to the following schedule.
SPRAY WINDOW PEST CHEMICAL CONTROL
0 0 Mites Kelthane/Miteaside White paper test 6 or
more on 2x5
paper test
0 0 Aphids Diazinon/Malathion When foliage curls
or leaf or stem
mass over 3 square
Second Week of Zimmerman Dursban Spray trunk and
April - Second Week branches, all pine
of August species except White
pine
Spray everyday that weather permits until all pines have been sprayed twice or May 8th whichever
comes first. During this two week period two applications should occur approximately one week
apart.
5-01 5-15 Ash Borer Dursban/Lindane 15 days after tapping
5-21 10 day Oystershell Cygon 2E 1st crawler up to
10 days later
6-20 6 days Bag Worm Dimethoate/Diazinon/When bags first
Malathion appear.
All chemical treatments and the application scheduling are to be approved by the Park
Maintenance Contract Manager.
NO 1'IF ICATION
Contractor will notify Park Maintenance Office at 444-5956 12 to 24 hours prior to planned
treatment. Applications will be approved at this time.
WORK PROGRESS
Walnut Grove Subdivision Maintenance Contract
Page 4
�1r�
•
•
•
During the spray period the contractor must notify the Park Maintenance Division at least every
other workday of work progress.
INSPECTION
The Park Maintenance Contract Manager, or his designated representative, may inspect the work
of the contractor at any time and may suspend operation, if in his opinion, it is not being
performed in a SAFE MANNER, or not in accordance with the contract specifications. The
acceptance of an individual unit of work is solely within the discretion of the Park Maintenance
Contract Manager.
RECORD KEEPING
For the purpose of this contract all pesticide applications will follow these regulations. This
includes applications of non-restricted use pesticides.
As an EPA licensed commercial applicator, you are required to keep records of Restricted Use
Pesticides in Nebraska. These requirements are taken from 40 C.F.R. Section 171.11 (c) (7) and
are listed below:
A) Name and address of the person for whom the pesticide was applied;
B) Location of the pesticide application;
C) Target pest(s);
D) Specific crop or commodity, as appropriate, and site for which the pesticide was
applied;
E) Year, month, date and EPA registration number of the pesticide applied,
F) Trade name and EPA registration number of the pesticide applied;
G) Amount of the pesticide applied and percentage of active ingredient per unit of the
pesticide used;
H) Type and amount of the pesticide disposed of, method disposal, and location of the
dispersal-site
TERMINATION
The City of Omaha reserves the right to cancel this agreement for just cause by way of a fifteen
(15) day written notice to the Contractor.
Walnut Grove Subdivision Maintenance Contract
Page 5
PAYMENT
Payment to the Contractor shall be made as invoicing for services is sent to the Park Maintenance
Division at 1523 South 24th Street and the work is approved by the Park Maintenance Contract
Manager.
LENGTH OF AGREEMENT
This agreement will be for one year period ending December 31, 1998. The City reserves the
right to extend this contract for a period of one additional year at the same bid price. Maximum
extension - one time (1999).
SUBCONTRACTING
Each bidder must have sufficient employees and equipment to perform the requirements of this
contact. No subcontracting will be allowed without the prior written consent of the City.
Walnut Grove Subdivision Maintenance Contract
Page 6
PARK AND RIGHT OF WAY MAINTENANCE
DESCRIPTION EACH UNIT PRICE EXTENSION
CLEANUP
WEEKLY 32
BIWEEKLY 10
MOWING-TRIMMING 24
FERTILIZING 1
WEED CONTROL 1
SEEDING 1 ACRE
PESTICIDE APPLICATION
MITES 1
APHIDS 1
ZI MERMAN 1
ASH BORER 1
OYSTER SHELL 1
BAG WORM 1
TUSSOCK 1
TOTAL
The above units are an estimate. The City reserves the right to add or subtract from the contract
work based on the unit costs. The estimated quantities will be used to determine the overall
lowest and best bid.
Certified Applicator's Name
Registration Card Number
Expiration Date
spwalnut.doc
10/97
Walnut Grove Subdivision Maintenance Contract
Page 7 •
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C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr February 10 19 98
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on January 7, 1998, for ground maintenance of
Walnut Grove East Subdivision,including the Walnut Grove Condominium Regime; and,
WHEREAS,Corporate Lawn Care,Inc. submitted the lowest and best bid,within bid
specifications,in the amount of$25,075.00; and,
WHEREAS, Corporate Lawn Care, Inc. has complied with the City's Contract
Compliance Ordinance No. 28885 in relation to Civil Rights-Human Relations; and,
WHEREAS,the Mayor has recommended acceptance of this bid and approval of this
agreement; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT,as recommended by the Mayor,the bid of Corporate Lawn Care,Inc., in the
amount of$25,075.00,for ground maintenance of Walnut Grove East Subdivision,including Walnut
Grove Condominium Regime,being the lowest and best bid received within bid specifications,which
are incorporated herein by this reference, is hereby accepted and the attached contract is hereby
approved. Funds in the amount of$25,075.00 shall be paid from the General Fund 001,Agency 120,
Organization 1214,Parks and Community Centers.
APPROVED AS TO FORM:
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ASSI NT CITY ATTORNEY DATE
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Councilmember
Adopted F i..0:..199t.
y Clerk
Approved
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