RES 1998-0358 - Agmt with HDR Engineering Inc for replacement of 10th St viaduct south of Jackson St ,...... : ',1 ...6 I-10 re.c..,. ,oteV7A-Si
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City of Omaha Don W.Elliott,P.E.
Hal Daub,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving Supplemental Agreement No. 1 to the Engineering
Services Agreement with HDR Engineering, Inc. for the preliminary design of the replacement of
the 10th Street viaduct south of Jackson Street. The original Agreement was adopted by the City
Council by Resolution No. 824 on March 26, 1996.
Additional design services are required because of the protracted time needed for the preliminary
design stage including a number of layouts and design iterations needed to address the concerns of
all parties. The original agreement with HDR is unchanged except where specifically modified by
the Supplemental Agreement No. 1. Details of the changes are included in Exhibit "A" to the
Supplement.
HDR Engineering, Inc. has agreed to perform the additional services detailed in the attached
agreement for a fixed fee not to exceed$35,513.00. The total contract amount would increase from
$239,649.00 approved in the original Agreement to the $274,982.00 listed in the Supplemental
Agreement. The additional funds are payable from the 1993 Street& Highway Bond Organization
1509, 1993 Street and Highway Fund 333.
HDR Engineering, Inc. has filed the required Annual Contract Compliance Report Form, CC-1, in
the Human Relations Department. As is City policy,the Human Relations Director will review the
consulting firm to determine its compliance with Ordinance 28885.
The Public Works Department requests your consideration and approval of the attached Resolution
and Supplemental Agreement No. 1.
s ectfully"sub . , Referred to City Council for Consideration:
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Don W. Elliott, P.E. Date Mayor's Office/Title
Public Works Director
Ap oved: Approved as to Funding:
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eorge L Da is, Jr., Director ate fbo' uis A. D' cole Date
Human R ations Department ,.t�r inance Department
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410
SUPPLEMENTAL AGREEMENT NO. 1
TO
ENGINEERING AGREEMENT
FOR
PRELIMINARY DESIGN OF THE 10TH STREET VIADCUT
PACIFIC TO JACKSON STREET
Project No. S.P. 90-23
THIS SUPPLEMENTAL AGREEMENT, made and entered into this day of
/&j j/e,_r 1998 by and between the City of Omaha, acting by and through its Mayor and
City Council, hereinafter referred to as the "City", and HDR ENGINEERING, INC. a corporation
of the State of Nebraska, hereinafter referred to as the "Consultant".
WITNESSETH:
WHEREAS, the City and Consultant are parties to an agreement dated the twenty-sixth
day of March nineteen ninety six for the preliminary design of improvements of the 10th Street
Viaduct, Pacific to Jackson Street, hereinafter referred to as the "Original Agreement", and
WHEREAS, it is necessary that work not contemplated in the Original Agreement be
added under this Supplemental Agreement, and
WHEREAS, it is necessary to increase the Consultant's compensation by this
Supplemental Agreement for the additional work necessary to complete plete the project,
NOW, THEREFORE, in consideration of these facts, the parties hereto agree as follows:
I. GENERAL TERMS OF AGREEMENT. All terms and conditions contained in the
Original Agreement between the parties shall be binding to both parties with the exception of
the amendments contained hereinafter.
4111(oo025B) January 7, 1998 Page 1 of 3
II. GENERAL DESCRIPTION OF SUPPLEMENTAL SCOPE AND CONTROL OF WORK.
The Consultant, will perform additional services stipulated in the attached Exhibit "A", Scope of
Services and Fee Summary, hereby made a part of this Supplemental Agreement.
III. TIME OF BEGINNING AND COMPLETION. The Consultant will complete all services
stipulated in the Original Agreement and this Supplemental Agreement by March 31, 1998. The
time for completion shall be equitably adjusted for delays not the fault of Consultant.
Delays grossly affecting the completion of the work within the time specified for
completion attributable to or caused by the Consultant or the City shall be considered as cause
for termination of this agreement by the other.
It is hereby mutually agreed that the City has continuing rights to work progress
inspections and any and all additions, deletions, changes, elaborations or modifications of the
services to be performed under the terms of this agreement which may from time to time be
determined by the City as desirable or preferable, shall be controlling and governing.
IV. FEES AND PAYMENTS. For the work required, Section VI of the Original Agreement is
amended and the limiting maximum amount, including all subconsultant costs is increased from
$221,615 to $253,700, an increase of$32,085. The fixed fee is increased from $17,854 to
$21,282 an increase of$3,428. The total contract amount is increased from $239,469 to
$274,982, an increase of$35,513 which the Consultant must not exceed without the prior
written approval of the City.
The Consultant will be paid the additional fee on the same terms stipulated in the
Original Agreement and, except as specifically amended by this Supplemental Agreement, all
terms and conditions or the Original Agreement remain in full force and effect.
(oo025B) January 7, 1998 Page 2 of 3
IN WITNESS WHEREOF, the Consultant and the City have caused these presents to be
executed by their proper officials thereunto duly authorized as of the dates below indicated.
EXECUTED by the Consultant this `� day of 7;1n 0 n 1998.
ATTEST:
(Seal)
GENERAL VOTARY-State of Nebraska
TERESA M.WDODARD
My Comm.Exp.April 6, 1998
Consultant
C2i/tee-- le Cal.; rop lfrit Aie-f
Notary Public Title
EXECUTED by the City of Omaha this j x- day of ✓�%tl! , 1998.
7.1
City Clerk Mayor or the City of Omaha
APPROVED AS TO FORM
Assist City Attorney
(00025B) January 7, 1998 Rag • of 3
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SUPPLEMENTAL AGREEMENT NO. 1
TO
ENGINEERING AGREEMENT
FOR
PRELIMINARY DESIGN OF THE 10TH STREET VIADUCT
PACIFIC TO JACKSON STREET
EXHIBIT A
SCOPE OF SERVICES AND FEE SUMMARY
10TH STREET VIADUCT PRELIMINARY DESIGN
PROJECT NO. SP 90-23
SUPPLEMENTAL AGREEMENT NO. 1
Introduction:
This Supplemental Agreement provides for out of scope services for the Preliminary
Design Phase of the 10th Street Viaduct. Additional costs have been incurred due to the
protracted schedule for completion of the Preliminary Design Phase. Additional services
that were required are as follows:
Tasks:
1.0 .Leavenworth Ramp Survey
Through the course of preliminary design, it was decided that a new at-grade ramp to the
UPRR Intermodal site would be provided to replace both the existing at-grade ramp from
Leavenworth Street and the motor freight ramp structure currently extending east off of
the 10th Street Viaduct. As this road was not included in the original scope of the
project,the City agreed to authorize additional survey and design effort for this ramp. A
survey cost of$2500 was previously estimated by our subconsultant, Ehrhart Griffin and
Associates. Since the letter dated October 25, 1996 from the city authorized the
additional survey and design work but did not increase the contract amount at that time,
the $2500 survey fee is requested in this supplemental agreement.
2.0 Leavenworth Ramp Design
This work includes preliminary design and drafting for a new at-grade ramp extending
from roughly 9th and Leavenworth Street southeast into the UPRR Intermodal site. The
ramp also provides access to the lower level of the Western Heritage Museum parking
deck. The design had to consider grades and turning radii for the tractor trailer
combinations that will use the ramp. In addition, the design of the ramp considered
phased construction to allow the ramp to be built while maintaining continuous truck
access to the intermodal site.
3.0 Additional Profile/Bridge Layout Iterations to Satisfy Railroad
Requirements
Through the course of preliminary design, several iterations were required to the 10th
Street profile and the layout of the bridge spans to accommodate changes imposed by the
railroads. Although the railroads had verbally concurred with initial profile and span
arrangements which were developed in the Concept Stage of this project, when meeting
with the railroads in the Preliminary Design Stage, it was insisted that a pier between the
BNSF and UPRR mainline tracks be removed. This required a lengthening of a critical
span and profile adjustments, including a grade raise, to accommodate the deeper
structure. Due to the limited options available, rework included reprofiling of 10th Street,
rechecking of numerous vertical and horizontal clearances to tracks, and resizing girder
depths requiring multiple girder runs. Tie-in points to other critical points on the vertical
profile also had to be rechecked as well as modifying the design speed for the vertical
Exhibit "A
Sheet 1 of _5
S ..
curve. Also the resulting grade raise required additional work to the Burlington Mail
Terminal Building at 10th and Mason Street, additional investigation into impacts to the
retaining wall along the east side of 10th Street in front of Burlington Depot and the
addition of retaining walls around the Neon Goose Restaurant.
4.0 Additional Coordination Meetings
The original scope for the Preliminary Design Phase assumed coordination meetings with
the City of Omaha,NDOR or other affected agencies on a monthly basis (six month
original schedule - six meetings assumed). Meetings that were included in other scope
items included the two design workshops for determining bridge architecture and a utility
coordination meeting. Below is a listing of the actual meetings held beyond the
workshops and the utility coordination meeting:
Project Kick-off Meeting 4/8/96
EA Scoping Meeting 5/23/96
UPRR Meeting#1 7/26/96
BNSF Meeting#1 (in Lincoln) 7/30/96
Progress Meeting 8/7/96
BNSF Meeting#2 (in Lincoln) 9/10/96
SHPO Meeting (in Lincoln) 9/10/96
UPRR Meeting#2 1/13/97
Meeting w/owners of BN Depot 3/4/97
Meeting w/owners of Neon Goose 3/4/97
Meeting w/ SHPO,NDOR&
FHWA (in Lincoln) 4/17/97
Meeting w/city regarding Rod
LeBron property 6/19/97
The number of coordination meetings is six more than originally assumed. Two of the
extra meetings required travel to Lincoln. Also assume two additional meetings will be
required between now and the completion of the Preliminary Design Phase.
5.0 Additional Coordination w/SHPO on Bridge Architecture
One of SHPO's review comments to the draft EA required their input in reviewing the
proposed architecture of the new bridge. This required developing a packet summarizing
the workshop process, development of architectural schemes and a listing of constraints
on the architectural elements that might have evolved through input of the railroad, city
maintenance staff, etc.
6.0 Impact on Project Fee due to 1997 Labor Rates
Since the project was originally to be completed entirely in 1996, HDR has incurred
additional costs due to annual merit and cost of living increases to labor rates that took
effect on January 1, 1997. Increases in labor rates also impact the total overhead charges
too since overhead is a multiplier on labor. Although the Preliminary Design and public
hearing phase may now extend into early 1998, assume that most of the labor for
r
Exhtbit "A"
Sheet 2 of ::.
fora public hearingwill be finished in late 1997 (no labor rate increase
preparation
included after January 1, 1998).
7.0 Project Administration
The project management activities for Preliminary Design were originally based on a
duration of six months (April 1, 1996 to September 30, 1996). An estimated revised end
date for completion of Preliminary Design is March 31, 1998 to allow time to schedule
and hold a public hearing as well as address comments. This represents 18 additional
months requiring some level of project management activities, subconsultant coordination
and invoicing efforts. The original budget for the six month project duration allotted
approximately 20 man-hours per month for project administration. Although invoicing
has been active for many of the extra months to date, assume approximately 6 man-hours
per month for twelve of the extra months of the contract and 4 man-hours per month for
six of the months due to the lower levels of project monitoring required.
Exhibit "A`
Sheet 3 of 5
i.
10TH STREET VIADUCT PRELIMINARY DESIGN
PROJECT NO.SP 90-23
SUPPLEMENTAL AGREEMENT NO. 1
MANHOUR SUMMARY
Task Project PM/ Prof. Eng./ Drafter/ Steno/ Task
No. Task Principal Sen. Eng. Designer Technician Clerical Total
1.0 Leavenworth Ramp Survey 0 0 0 0 0 0
2.0 Leavenworth Ramp Design 0 20 60 30 0 110
3.0 Profile/Bridge Iterations for R.R.'s
-Profile Iterations 0 0 24 0 0 24
-Girder Resizing 0 16 0 0 0 16
-Clearance Checks 0 8 0 0 0 8
-Impacts to Mail Terminal Bldg. 0 24 0 4 0 28
-Impacts to BN Depot Ret.Wall 0 4 0 2 0 6
-Addition of Neon Goose Wall 0 4 4 2 0 10
4.0 Additional Coordination Meetings 0 20 20 0 6 46 I
5.0 Additional Coordination w/SHPO 0 8 4 0 1 13
6.0 1997 Labor Rate Impacts 0 0 0 0 0 0
7.0 Project Administration 12 72 6 0 6 96
Total Manhours for Supplemental 12 176 118 38 13 357
. Ex i lv JA"
Sheet 4 of 5
10TH STREET VIADUCT PRELIMINARY DESIGN
PROJECT NO.SP 90-23
SUPPLEMENTAL AGREEMENT NO. 1
FEE SUMMARY
Direct Labor 1997
Hourly Rate Manhours Labor Costs
Project Principal $47.69 x 12 = $572
PM/Senior Engineer $36.48 x 176 = $6,420
Proj.Engineer/Designer $24.35 x 118 = $2,873
Drafter/Technician $17.96 x 38 = $682
Steno/Clerical $11.04 x 13 = $144
357
Additional Labor Costs in 1997(See Attached) $511
$11,203
Overhead ( 155% of Labor) $17,364
$28,567
Subconsultants
Survey(Ehrhart Griffm&Assoc.) $2,500
Direct Expenses
Travel(mileage) 220 miles x$0.315/mi° $69
Printing and Plotting
Bluelines 8 prints x$0.039 $3
Full size Paper Plots 2 plots x 3 x$3.30 $20
Full size Vellums 2 plots x$7.80 $16
1/2 size Paper Plots 2 plots x 2 x$2.65 $11
Computer
PC(Engineer) $400
PC(CADD) $500
$1,018
Profit ( 12% of Labor plus Overhead) $3,428
$35,513
l
Exhibit "A"
\
Sheet 5of
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c125a CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr February 3, 19 9 8
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS,an Engineering Services Agreement with HDR Engineering,Inc.for the
preliminary design of a replacement of the 10th Street viaduct south of Jackson Street was adopted
by the City Council by Resolution No. 824 on March 26, 1996; and,
WHEREAS, additional design services are required because of the protracted time
needed for the preliminary design stage including a number of layouts and design iterations needed
to address the concerns of all parties; and,
WHEREAS, HDR Engineering, Inc. has agreed to perform the additional services
listed in Appendix "A" of the attached Supplemental Agreement No. 1, which by this reference is
made a part hereof,for a fixed fee not to exceed$35,513.00 which will increase the total contract
amount from the $239,649.00 which was approved in the original Agreement to the $274,982.00
listed in the Supplemental Agreement; and,
WHEREAS,the additional cost will be paid from the 1993 Street&Highway Bond,
Organization 1509, 1993 Street and Highway Fund 333.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the Engineering Services Supplemental Agreement No. 1 with HDR
Engineering,Inc.,for additional design services for the preliminary design of the replacement of the
10th Street viaduct south of Jackson Street, is hereby approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay an additional $35,513.00 for
these engineering services from the 1993 Street &Highway Bond HR 3299-#2,Organization 1509,
Fund 331.
APPROVED TO FO :
S STA Y ATTORNEY DATE
P. Wl\5 43.SAP
By .. ... .. ^.
" ember
Adopted F 40 3 1998
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