RES 1998-0498 - PO to Vogel Paint and Wax Co Inc for pavement marking paint r
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�A� �_ e�41s1 RECEIVEDPublic Works Department
� ram''t� � Omaha/Douglas Civic Center
z �i�a�C `V"'"N February 24,. 1998 98 FEB I f P1 I: 45
1819 Farnam Street,Suite 601
i.- -� • v Omaha,Nebraska 68183-0601
A CL ER (402)444-5220
O�4TED FEnit '. O M II�a 9 E_ �' 1 t', , Telefax(402)444-5248
City of Omaha Don W.Elliott,P.E.
Hal Daub,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Bid Tabulation and a Resolution authorizing the Purchasing Agent to issue
a purchase order to Vogel Paint and Wax Co.,Inc. on the bid for the purchase of pavement marking
paint to be utilized by the Traffic Engineering Division.
The following bids were received on January 21, 1998.
Contractor Total Bid
VOGEL PAINT AND WAX CO., INC. $91,223.26 (LOW BID)
Ennis Paint $96,108.90
A copy of the bidding documents is on file and available for inspection and review in the City
Clerk's Office.
The Contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is City
policy, the Human Relations Director will review the contractor to ensure compliance with the
Contract Compliance Ordinance.
The Finance Department is authorized to pay the cost of the purchase of pavement marking paint
from the Pavement Markings Organization 1429, Street and Highway Allocation Fund 103.
The Public Works Department recommends the acceptance of the bid from Vogel Paint and Wax
Co., Inc. in the amount of$91,223.26, being the lowest and best bid received, and requests your
consideration and approval of this Resolution.
Respectfully su ' Referre to City Council for Consideration:
'p.1. Date
Don W. Elliott, Mayor's Office/Title W/rDate
Public Works Director
..roved as to Funding: Appr ed:
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Louis A. D'Ercole r Date George L.
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Finance Director Human R ations Director
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Finance Department
• OMpHA,NF
������ Purchasing Division
f T�••'�=►it Omaha/Douglas Civic Center
�(l( 1 �"'-" 1819 Farnam Street,Suite 1003
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o Omaha,Nebraska 44-5400
(402)
4
?ED FEBO3t. Fax(402)444-5423
City of Omaha P.M.Burke
Hal Daub,Mayor Purchasing Agent
January 9, 1998
NOTICE TO BIDDERS
REQUEST FOR BID
ON
PAINT, PAVEMENT MARKING
Closing date: January 21, 1998
ADDENDUM NO. 1:
On page 1 of the blue "Request for Bid and Bid Sheet" please revise the paragraph at the
bottom of the page to read:
"Above material to be as per specifications (4 pages) dated December 4, 1997. To be delivered
in 55 gallon drums and 250 gallon totes as specified on page 2. Paint delivered in 55 gallon
drums (open top - non-returnable) shall have a 51 gallon fill. Drums are to be 34-35 inches in
height."
A OWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING BELOW AND RETURNING.
HI AD V WITH YOUR BID. •
. M. Burke
City Purchasing Agent
PMB:vv
Name of Firm
Signed By
Title
CITY OF OMAHA
-4M.()
REQUEST FOR BID AND BID SHEET
ON PAINT,PAVEMENT MARKING
FROM: P.M.Burke Published January 08, 1998
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street
Omaha,Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
• AMOUNT OF 5% IF THE TOTAL AMOUNT
FOR THE ITEMS OFFERED IS$20,000 OR MORE
Bid Closing Date January 21, 1998
11:00 A.M.
IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS-
CIVIC CENTER,1819 Famam Street,Omaha,NE 68183-0011,by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
PAINT,PAVEMENT MARKING make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our
Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[ I.
unless otherwise indicated by you. Please do not call for this information.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the items(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
11,785 Gallons Yellow Pavement Marking Paint
MATERIAL OFFERED
BID/Gallon $ $
8,255 Gallons White Pavement Marking Paint
MATERIAL OFFERED
BID/Gallon $ $
ALL OR NONE-TOTAL BID $
Above material to be as per specifications(4 pages)dated
December 4, 1997. To be delivered in 55 gallon drums(open
top-non-returnable)with a 51 gallon fill. Drums are to be 34-35
inches in height.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
(Please Print Legibly or Type)
•
Payment Terms % Firm Incorporated in
Delivery(or completion) Name Signature
calendar days following award Title Phone Fax
Address
HP-8B (94) Street/P.O.Box City State Zip
is
' • CITY OF OMAHA
• REQUEST FOR BIDS
ON PAINT, PAVEMENT MARKING
N. .
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT.PRICE EXTENSION
The first ring on the drum shall be no closer than 4 inches from the
top of the drum. If re-conditioned drums are supplied,they shall be
equipped with a new ring and locking device. Totes should be
returnable.
DELIVERY: 1. 10-51 gallon drums of yellow,9-250
gallon totes of white and 9-250 gallon
totes of yellow shall be delivered by
March 16, 1998.
2. 20-51 gallon drums of yellow, 15-250
gallon totes of white and 15-250 gallon
totes of yellow shall be delivered during
the last two weeks of May 1998.
3. 5-51 gallon drums of yellow, 5-51 gallon
drums of white along with 8-250 gallon
totes of white and 16-250 gallon totes of
yellow shall be delivered by the last two
weeks of July 1998.
NOTE: Deliveries can be made sooner/later than the scheduled dates
listed above. The schedule above identifies the amount of paint
scheduled to be used during the identified time period. As long as
the costs do not change and we are supplied with the paint on a
continual basis/as needed basis,the above schedule can be
revised with the City of Omaha's and the supplier's consent.
• All material to be delivered to the Traffic Maintenance Shop,4303
South 50th Street.
It is anticipated paint will be ordered in February 1998. Price to be
firm through final delivery.
Questions should be directed to Glenn Hansen at(402)444-5253.
SIGN ALL COPIES Firm
By
Title
PH-8C (91) CONTINUATION SHEET
CITY OF OMAHA
REQUEST FOR BIDS
ON PAINT, PAVEMENT MARKING
NOT AN ORDER Page 3
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
NOTE: REQUIREMENT FOR BID BOND:
The surety company issuing said bond should be licensed by the
State of Nebraska and listed on the current edition of Circular 570
of the United States Department of the Treasury.
SIGN ALL COPIES Firm
By
Title
PH-8C (91) CONTINUATION SHEET
CITY OF OMAHA
SPECIFICATION FOR FAST DRYING WHITE& YELLOW
WATER BASE TRAFFIC LINE PAINT
DECEMBER 4, 1997
1. DESCRIPTION
Scope: This specification covers fast-dry white and yellow acrylic latex traffic paints for use with drop-
on glass beads for application on concrete and bituminous pavements at spray temperatures of up to 160
degrees Fahrenheit. When applied with glass beads at pavement temperatures above 50 degrees
Fahrenheit and at relative humidities of up to 75%,the paint shall dry to a no-track condition within 3
minutes. The yellow paint shall have non-toxic organic yellow pigmentation. The white and organic
pigmented yellow paints shall be free of toxic heavy metals.
2. DEFINITION OF TERMS
Whenever in these specifications the following terms,or pronouns to designate such terms,are used,the
intent and meaning shall be interpreted as follows:
a. City: City of Omaha,Nebraska
b. Engineer: Traffic Engineer or his Representative,Omaha Nebraska
,; c. Inspector: An authorized representative of the Engineer,assigned to the making of
inspection as herein prescribed.
d. Manufacturer: The successful bidder and person or agency accepting responsibility of the
manufacture and delivery of paints in accordance with these specifications.
3. GENERAL REQUIREMENTS
a. Materials: The choice of class,type and brand of all ingredient materials is left to the discretion and
ingenuity of the.manufacturer. All materials shall conform to the latest revision of the American
Society for Testing Materials specifications wherever such specifications apply.
b. Testing: As specified in this proposal,the paint shall be sampled and tested in accordance with the
appropriate method.in the Federal Test Method Standard No. 141. If no method exists in the
::Federal Test Method,the appropriate ASTM Method shall be used. Under all conditions the most
• .current test procedure shall be used to determine the suitability of the paint provided.
c. Quality: The paint shall be formulated from first-grade materials and shall be suitable in all respects
for application at elevated spray temperatures with drop-on glass beads using conventional traffic
striping equipment. The finished paint shall be smooth and homogeneous,free of coarse particles,
skins or any other foreign materials that are detrimental to its use of appearance.
•
The paint shall be screened with a 40 mesh or finer screen to remove any coarse particles,skins or
foreign material.
d. All prospective suppliers will be required to furnish a notarized analysis and manufacturer's
guarantee in triplicate. Such analysis shall state the complete composition and shall show the
{PAGE 1}
Color-The color of the dry white paint shall be pure flat white,free of tint. The color of the
yellow paint shall closely match Color Number 33538 of Federal Standard 595 and shall conform
to the following CIE Chromaticity limits:
x=0.470-0.530
y=0.429-0.483 •
Heavy Metals-The white and organic yellow paints shall be free of lead,chromium and other
toxic heavy metals.
6. TESTING PROCEDURE
TESTING
Weight Per Gallon ASTM D 1475
Viscosity ASTM D 562
Fineness of Grind ASTM D 1210
Total Solids ASTM D 2369
Total Pigment ASTM D 2371
Titanium Dioxide ASTM D 4563; D 1394
Dry Time (12 mils wet) ASTM D 711 (modified)
Daylight Directional Reflectance ASTM D 2805
Contrast Ratio (12 mils wet) ASTM D 2805
Color ASTM D 2805
Flexibility and Adhesion-Apply 15 mil wet film thickness to 3"by 5"tin panel. Dry at 77F for 24
hours followed by 2 hours at 122F. When bent over a 1/2"mandrel the paint shall adhere firmly
without evidence of cracking or flaking.
Water Resistance-Apply 15 mil wet film thickness to 4"by 8"glass plates;dry at 77F for 72 hours.
Immerse in distilled water at 77F for 24 hours_. Allow to air dry for 2 hours on a flat surface. Paint
shall show no blistering or loss of adhesion.
Skinning-After 72 hours in a tightly sealed 3/4 filled container,the paint shall be free of lumps and
skins when strained through a 100 mesh screen. '
Settling-A homogeneous sample of paint in a full one-pint friction-top can shall be inverted for one
hour to insure a complete seal between the cover and body of the can. After one hour the can shall be
placed upright in a 120F oven. After 5 days the can shall be cooled to room temperature for 4 hours.
When evaluated according ASTM D 869,the degree of settling shall have a rating of 6 or better.
Track Free Time-When applied under the following conditions,the line shall show no visual tracking
when viewed from 50 feet after driving a passenger vehicle over the line at a speed of 25-35 mph.
Fifteen mils wet film thickness.
Six pounds of glass beads per gallon of paint.
Paint temperature at nozzle between 110-160 degree F.
Pavement temperature of 50 to 120 degree F.
Dry Time-Tested according to ASTM D 711,except wet film thickness shall be 12± 1 mils. The
applied film shall be immediately placed in a humidity chamber controller at 65_3%R.H.and 72.
5+
2.5 degree F. Air flow across the sample shall be less than one foot per second.
— P
Dry Through-The film shall be applied to a non-absorbent substrate at a wet film thickness of 12±
{PAGE3}
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr February 24, 19 98
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: '
WHEREAS,bids were received on January 21, 1998, for the purchase of pavement
marking paint to be utilized by the Traffic Engineering Division; and,
WHEREAS,Vogel Paint and Wax Co.,Inc. submitted a bid of$91,223.26,being the
lowest and best bid received within the bid specifications, for the purchase of pavement marking
paint.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT,the bid of$91,223.26 from Vogel Paint and Wax Co.,Inc. for the purchase
of pavement marking paint to be utilized by the Traffic Engineering Division, a copy of the bid
documents is attached and by this reference made a part hereof, being the lowest and best bid
received within the bid specifications,be accepted.
BE IT FURTHER RESOLVED:
THAT,the Purchasing Agent be authorized to issue a purchase order to Vogel Paint
and Wax Co.,Inc. for the purchase of pavement marking paint.
BE IT ALSO FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the cost of the purchase of
pavement marking paint from the Pavement Markings Organization 1429, Street and Highway
Allocation Fund 103.
APPROVE AS 0 F RM:
A SI�S e Y A ORNEY DATE
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By
Councilmember
Adopted FEB 4 1998 - Q
ity Cie
Approved 41c,...e . . g5°.
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