RES 1998-1188 - PO to Access 2000 for computers �OF OMAHA,Ark,,, Omaha Police Department
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City of Omaha
Hal Daub,Mayor
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution authorizing the Purchasing Agent to issue a purchase order to
Access 2000 for the purchase of 6 (six) computers for the Omaha Police Department.
The Police Department recommends that the bid from Access 2000 be accepted. The MIS Division
recommends rejecting Micro World, Media Integrators and Micron as being non-compliant with the
specifications. The reasons for each rejection is shown in more detail in the attached memorandum
from MIS. Computers that do not fully meet the specifications may lead to incompatibility problems
in the network which then lead to excessive down time and productivity problems.
Supplier Total Cost
Micro World $11,934.00 (non-compliant)
Media Integrators $17,100.00 (non-compliant)
Micron $17,463.00 (non-compliant) -
ACCESS 2000 $17,700.00 (LOWEST COMPLIANT BID)
Gateway 2000 $17,844.00
KJM $18,744.00
Del $22,830.00
Capital Technology No Bid
Computer Land No Bid
Entex No Bid
GDE No Bid
GE Capital No Bid
A copy of the complete specifications is on file and available for inspection and review in the City
Clerk's Office. The total cost, in the amount of$17,700.00 will be paid from the Omaha Police
Department Organization No. 6106, Fund No. 175.
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ABUSE OCC^+NI
` Honorable President
and Members of the City Council
Page 2
The Police Department requests your consideration and approval of the attached Resolution.
Respectfull submitted Referred to City Council for Consideration:
i-""' 1r ..
glt! .Ozit?,6
Charles J. 'rco 'ate or's Office/T t gierAki Date
Chief of P 6
2C----) Approved as to Funding:
Patrick McPherson Date b
Administrative Services Director aAhS
ouis A. D'E ole 02
Date
Finance Director ,
P:\LAW\5418.MAF
MEMORANDUM
January 5, 1998
To: Pat Burke, Purchasing
From: Cathy Feltych,MIS
Subj: Bids for Requisition 76518
The low bidder on the Police Department's Requisition 76518 was Micro World(unidentified brand computers).
Second and third low bidders were Media Integrators (New World brand computers) and Micron Computers
(Micron brand computers). MIS advises against awarding these low bids.
The fourth low bidder was Access 2000. Access 2000 met all technical and vendor specifications. MIS
recommends bid award to Access 2000.
Company Total Reason Rank
MicroWorld $11,934.00 No anything 1st low
Media Integrators $17,100.00 No Gartner 2nd low
Micron $17,463.00 No prepaid return 3rd low
M a � h
Capital Technology — No bid —
Computerland — No bid —
Entex — No bid —
GDE — No bid —
GE Capital — No bid —
Micro World Micro World did not identify the brand of computers offered. They included an advertisement that
listed many brands of hardware they sell,but gave no indication which if any was specific to any of their bids.
Some of the companies they listed do not manufacture computers at all,but only peripheral devices such as
printers.
Media Integrators Media Integrators offered New World brand computers. New World is not a Gartner Group
Consolidated Tier 1/Tier 2 manufacturer. The Gartner Group, an organization respected industry-wide, examines
many factors when evaluating computer manufacturers as corporate-class vendors. Company longevity, financial
stability, and the performance record of the company's internal management organization are considered as well
as product quality. The company in particular must demonstrate an ongoing commitment to testing their products
in large-scale networked environments. Consolidated Tier 1/Tier 2 manufacturers represent the lowest level of
risk for organizations deploying large numbers of desktop computers in function-critical applications. As the
City network grows larger and more complex,this assurance is invaluable for avoiding expensive mistakes and
unnecessary support problems.
Micron Computers Micron does not provide prepaid return of warranty replacement parts. Also, shipment of
replacement parts must be secured by credit card,delaying the system's return to duty.
CITY OF OMAHA J .
REQUEST FOR BID AND BID SHEET
ON COMPUTERS 266 MHz
FROM:P.M.Burke POLICE DEPARTMENT,IT UNIT Published December 4, 1997
City"Purchasing Agent •
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street
Omaha,Nebraska 68183-0011
Bid Closing Date December 19, 1997
11:00 A.M.
IMPORTANT 4. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
1. Bid must be in the office of the CITY PURCHASING AGENT,1003 5.When submitting bid on items listed,bidder may on a separate sheet,
OMAHA-DOUGLAS CIVIC CENTER, 1819 Farnam Street,Omaha,NE make suggestions covering reduction in costs wherever this is
68183-0011 by closing date and time indicated,in sealed envelope possible through redesign,change of material or utilization of standard
marked BID ON items or quantity change.
COMPUTERS 266 MHz-POLICE DEPARTMENT,IT UNIT
2. Right is reserved to accept or reject any or all bids in their entirety.Right 6.If you desire a copy of tabulation check( j.
is also reserved to accept or reject any part of your bid unless otherwise Please do not call for this information.
indicated by you.
7.If you do not desire to bid,return sheets with reasons for declining.
3.If Federal.Excise Tax applies,show amount of same and deduct. Failure to do so will indicate your desire to be removed from our
Exemption certificates will be furnished.Do not.include tax in bid. mailing list.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the items(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
6 each Intel Pentium Processor running at 266 MHz in accordance with
the attached specifications (3 pages).
BRAND & DESCRIPTION OFFERED
BID/each $ $
By signing and returning this bid,vendor certifies that information
included in this bid is fully compliant with the Bid Specifications,
Bid Requirements, and Vendor Qualification sheets which
accompany this bid. Adherence to, or variation from, specification
is considered an essential element of this bid, and can be used
as the basis of product evaluation and subsequent award.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Viademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
(Please Print Legibly or Type)
Payment Terms % Firm Incorporated in
Delivery(or completion) Name Signature
calendar days following award Title Phone Fax
Address
H P-8B 1 (94) Street/P.O.Box City State Zip
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C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr May 5 19 98
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS,the Omaha Police Department has need of 6 (six)computers; and,
WHEREAS,a complete list of specifications for the computers is on file and available
for inspection in the City Clerk's Office; and,
WHEREAS, the lowest compliant bid was from Access 2000 for a total amount of
$17,700.00; and,
WHEREAS,the cost will be paid from the Omaha Police Department Organization
No. 6106,Fund No. 175.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT,the bid from Access 2000 for the purchase of 6(six)computers for the Omaha
Police Department is hereby approved.
BE IT FURTHER RESOLVED:
THAT,the Finance Department is authorized to issue a purchase order for$17,700.00
from the Omaha Police Department Organization No. 6106,Fund No. 175.
APPROVED AS TO FORM:
Ze COS/fe
ASSISTANT CITY ATTORNEY DATE
P:\LAW\5419.MAF
By
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Adopted MAY - . 1998
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