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RES 1998-1376 - Bid from PAR III for storm street tree removal AHA. `� Parks, Recreation & oepM NFeq PE CED Public Property Department r Omaha/Douglas Civic Center p�I � i! Qg pit i -5 FYI 3• 4 1819 FarnamStreet,Suite 701 r 'l « r_ Omaha,Nebraska 68183-0701 °�; ti C I �,i. t�•. t (402)444-5900 °�'' or�� Q�� `? 1 i r. FAX(402)444-4921 "'to FEBR r.�� James P.Cleary City of Omaha Director Hal Daub,Mayor May 19, 1998 • Honorable President and Members of the City Council, Transmitted herewith is a Resolution authorizing the acceptance of the bid from PAR III in the amount of $28,881.00`for storm street tree removal of 58 trees in Zone 200N, Grace Street to Ruggles Street,east of 20t'Street(partially reimbursed by Federal Emergency Management Agency- FEMA and the Nebraska Emergency Management Agency,NEMA). The following bids were received on April 17, 1998: CONTRACTOR BID PAR III $28,881.00 (BEST BID) Dref's $29,904.00 Jeff s Tree Service $31,139.00 Marv's Tree Service $37,829.00 Shawnee Mission $40,920.00 Frank's $53,755.00 PAR III has on file a current Annual contract Compliance Report Form (CC-1). As is City policy, the Human Relations Director will review the contractor to ensure compliance with the Contract Compliance Ordinance. Funds of$28,881.00 have been appropriated in FEMA Fund No. 129,Agency No. 120,Organization No. 1215, Ground Maintenance Contracts. The Finance Department is authorized to pay the cost from this account. • NI Honorable President and Members of the City Council Page 2 The Parks, Recreation and Public Property Department recommends the acceptance of the bid from PAR III for storm street tree removal of 58 trees in Zone 200N, Grace Street to Ruggles Street, east of 20th Street (partially reimbursed by Federal Emergency Management Agency-FEMA and the Nebraska Emergency Management Agency,NEMA),within the bid specifications;and requests your consideration and approval of this Resolution. Respectfully submitted, Referred to City Council for Consideration: gdAN241 .� d/r1 - P. Cleary,Directo Date Mayors Office/Title Date / iies arks,Recreation and Public Property Department Approved as to Funding: Approved: Louis A. D'Ercole Date George L. 's, r. Date Finance Director Human Re tions Director P:\PRPP\7577.SKZ I TO'd 71101 o R. 3 6 O m �+ o 7 I i % m at 7. 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Bid must be in the office of the CITY PURCHASING AGENT,1003 5.When submitting bid on items listed,bidder may on a separate sheet, OMAHA-DOUGLAS CIVIC CENTER,1819 Famam Street,Omaha,NE make suggestions covering reduction in costs wherever this is 68183-0011 by closing date and time indicated,in sealed envelope possible through redesign,change of material or utilization of standard marked BID ON STORM STREET TREE REMOVAL-LIST A items or quantity change. 2. Right is reserved to accept or reject any or all bids in their entirety.Right 6.If you desire a copy of tabulation check j J. Is also reserved to accept or reject any part of your bid unless otherwise Please do not call for this information. indicated by you. 7.If you do not desire to bid,return sheets with reasons for declining. 3.If Federal Excise Tax applies,show amount of same and deduct. Failure to do so will indicate your desire to be removed from our Exemption certificates will be furnished.Do not include tax in bid. mailing list. Quote your lowest price,best delivery and terms,F.O.B.delivery point on the items(s)listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION Storm Street Tree Removals for List A in accordance with the • attached specifications (8 pages) and lists of trees to be removed. NOTES: • Separate awards will be made with individual notice to proceed letters for each zone. • • if a vendor withdraws the bid, he will be liable for the difference between his bid and the next acceptable low bid. Any questions, contact John Leming at 444-5407. • NOTE: REQUIREMENT FOR$500.00 BID BOND. • • The surety company issuing said bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the • Treasury. • • Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or - SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid. (Please Print Legibly or Type) Payment Terms MO % A) 3 Firm 7 Qti ncorporat=• Delivery(or completion) Name J„r„— �! Signature J.� =a__ I calendar days following award Title ��� ,Phlone '/02-138 3333Fax — -n /.r Address TO `�-�'7� ! j `� i s �f - N1_ eo-) Street/P.O.Box City • State z) Zip O t0 S > CO I- C N OJ a � O a LU w - C O C F-W Z C O I- U C Q W3 I- I I•-IL CO ..O C1 - 1 W\ U R r OS O Z a .• O CI C ZO CO W W W O 3 F- aZ 2W a 0w OH Q V) w F. 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O Y < Z a M < C < W a U a Y< C < Z < < I- a C < J Z —< > aM .•. ff Of 0- M OF af. OZ OM •. M OM OM M .. Z .-.w OM I- J z d z W z CO z (/) z J z J' z a. U z 0. - z J z 3 z 3 a z CO Cr z C cc Ct) ix to cc to cc co CO CO C OZ•• O C ' C --Z C C7 C C') CQ ..In O Cr)2CO. W W C') W C') W t') W C') W CI W Q W 7 C Q W Q W c' W Q W Q W er C Cr f Q W N 0.00 > Cfl > N > I- > CD > C- > C7 > ^W N > > ^ > V' > ." > N W R < V > O • • • CO . CO V' . COCC •COCO ••CO(0 •• 000D .• CO C- • CD m CO CO .. CO C . • C •• CO C. CO) . CO O • CO ) . O CDC m c0 Y CO m.. CO G..-NO .-NC]^ NO.- NO.- NOr' NO.-NC]C7NC]�Np .- NOC7 Np� Npr'NC].-NO.- NOC')NO • C') CO C) N N C- Q CO CC Q 0 CA C') CO to CO CO CO 0 C') CO ' 0 ' N ^ N N N co 0 co 0 0 0 0 0 co 0 0 0 _ _ - - _ _ _ _ _ O _ -rn 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I I I 1 I 1 1 I I I ) I I 1 I CO CO CO CO CO CO CO CO CO CO O CO CO co O CD C) co C) C) C) CA (7) co C) 0) C) CA Q) C) Cr) C) 0) C) co (7) C) Co Cr) 0) co Cr) Co C) C) co Co C) -O C w Z Z Z Z 2 Z 2 Z Z 2 Z Z Z 22Z 2 M 2 OOOO OO OOOO 0 0 O 0 0 0 S 0 0 O 8 0 N N N N N N N N N N N N N N N N N N O CC 3 a V v C a CITY OF OMAHA REQUEST FOR BIDS ON STORM STREET TREE REMOVAL-LIST A NOT AN ORDER Page 3 QUANTITY DESCRIPTION UNIT PRICE EXTENSION ZONE 200N 1 tree With DBH 6"to 12"(see Tree List for Zone 200N) LUMP SUM $ DBH price is$ per inch. 7 trees - With DBH 13"to 24"(see Tree List for Zone 200N) LUMP SUM $ DBH price is$ per inch. 50 trees' With DBH>25"(see Tree List for Zone 200N) LUMP SUM $ DBH price is$ per inch. Work is to be completed within 58 days. ALL OR NONE BID $ ZONE 102N 14 trees With DBH 13"to 24"(see Tree List for Zone 102N) LUMP SUM $ DBH price is$ per inch. 40 trees With DBH>25"(see Tree List for Zone 102N) LUMP SUM $ DBH price is$ per inch. Work is to be completed within 53 days. ALL OR NONE BID $ SIGN ALL COPIES • Firm By Title PH-8C (91) LCONTINUATION SHEET OCTOBER 1997 STORM DAMAGE TREE REMOVAL SPECIFICATIONS �Yg • GENERAL This is a tree removal contract for storm damage trees specified on the attached list. It includes tree removal, cleanup and disposal. The City of Omaha, Park Division shall be furnished a listing of the contractor's personnel and motorized equipment. The City may inspect all equipment to be used by the contractor prior to the commencing - of the contract. This resource list will be used by the City to determine the contractor's ability to complete tree work. The contractor will be responsible for the storage of all equipment, material and have adequate provisions for storage off the work site. The City reserves the right to increase or decrease the total number of tree removals of the awarded contract by 10% and the total cost of this tree removal increase or decrease will be added to or deducted from the contract prices as quoted by the successful bidder. The City also reserves the right to limit the work assigned to the successful bidder based upon that contractor's recent work history. Bids are solicited for the completion of all tree removal on a lump sum price bid. DISPOSAL All woody materials shall be removed from the site and disposed at a designated City of Omaha disposal site. The site will be designated at the time of operation by the Park Maintenance Contractual Services Coordinator. The contractor will be allowed to use the disposal site at no cost to the contractor. The designated site will be the closest site among the following: 11th&Locust, 60th& Harrison, 120th Street between Maple and Fort Streets. The City of Omaha reserves the right to open or close new or existing site (s), however site(s) will be available to the contractor throughout the duration of the contract. The sweeping and removal of debris from the street, walk and other public areas will be completed before the barricades are removed. All materials originating from the removal operation must be removed by the contractor within 48 hours. Delays in cleanup are to be reported by the contractor to the Park Maintenance Contractual Services Coordinator on the day such delays occur along with an estimate of when the cleanup can be expected. Any complaint calls resulting from the contractor's failure to cleanup shall be investigated. If remedial action is required the City may take such action as is required and the cost of such action shall be withheld from any monies due to the contractor under this contract. Specifications for Storm Tree Removal Page 1181 EXAMINATION OF CONDITION It is required that each bidder will make a personal examination of the site of proposed work and of its surroundings. • TIME OF STARTING AND COMPLETION The work to be done under this contract is to begin upon an issuance of a written"Notice to Proceed" letter from the City of Omaha, Park Maintenance Division. WORK PROGRESS - The contractor must notify the Park Maintenance Contractual Services Coordinator at least once a week of their work progress. INSPECTION The Park Maintenance Contractual Services Coordinator, or his designated representative may inspect the work of the contractor at anytime and may suspend operation, if it is not being performed in a SAFE MANNER, or not in accordance with the contract specifications. The acceptance of an individual unit of work is solely within the discretion of the Park Maintenance Contractual Services Coordinator. PROPERTY ACCESS Contractor must obtain permission to use adjacent property for access to or from worksite. HOURS OF WORK No saws or power equipment shall be started prior to 7:00 a.m. or after 10:00 p.m. Monday through Saturday. No work will be done after 5:00 p.m. on Christmas Eve and all day Christmas Day. All work done on Sunday or other legal Holidays will be done between the hours of 7:00 a.m. and 5:00 p.m. FORESTER'S CERTIFICATE The contractor must have a current Arborist License from the City of Omaha, prior to being awarded the bid. CONTRACTOR REPRESENTATIVE The contractor shall have a current licensed Arborist in direct and personal charge of the work and the Arborist and shall be on the job at least 50% of the working hours. The Specifications for Storm Tree Removal Page 2 Arborist shall have a current local address and telephone number through which he may be contacted. SAFETY The contractor shall use safety procedures and devices as recommended by applicable ANSI Standards or required by City ordinance and shall be liable for all accidents and damages occasioned in any way by his acts, or by acts or neglect of sub-contractors, agents, employees or workers. This includes the use appropriate means to prevent pedestrians and observers from entering into the tree work area. POSTING The Park Maintenance Division, upon request will furnish "No Parking" signs. If there persists a particular parking problem, the contractor should contact the Park Maintenance Division. When a job is completed, the signs must be immediately removed. STREET BLOCKING In the event thoroughfares need to be blocked it will be done in accordance with"The Manual of Barricading Standards, Specifications, Methods and Materials for the City of Omaha" adopted March 3, 1992. For more information call Traffic Engineering (444- 5250). PROTECTION OF EXISTING STRUCTURES The contractor shall carefully protect all property including structures and utilities both above and below the ground. All damages to property and structures, including walks and driveways, trees, shrubs and turf, shall be satisfactorily restored or replaced by the contractor at his expense. All property damage, public or private, will be reported to the Park Maintenance Division in a timely manner. The contractor shall present a signed release from the damaged property owner prior to final contract payment. PUBLIC UTILITIES The Park Division will advise the Power Company at the time of bidding of addresses where power problems exist. The contractor is then responsible to coordinate with the utility for power line clearance and/or wire drops. When pruning is done by OPPD it is the contractor's responsibility to remove all pruned material by the end of the work day. PUBLIC LIABILITY AND WORKMEN'S COMPENSATION The successful bidder is to provide acceptable copies of Public Liability, Workmen's Compensation Insurance and sign the contracts immediately upon acceptance of Specifications for Storm Tree Removal Page 3 successful bidder. Insurance Documents and signed contracts must be submitted to the Purchasing Agent. The successful bidder shall provide a Certificate of Insurance • indicating adequate Workmen's Compensation, Public Liability of not less than $300,000.00, ($500,000.00 if more than one person) and Property Damage of not less than $300,000.00 and with the City of Omaha as additional insured. Failure to provide acceptable copies of insurance, or to sign the contracts immediately shall be cause for rejection of said bid. PAYMENTS Trees removed in conjunction with this contract will be paid in accordance with this document and said payment price shall include all labor, materials, supplies, equipment and supervision to remove the trees and dispose of the waste products. No separate payments will'be made for final clean-up, adjustments, alterations or other necessary corrections to place the work in readiness for final inspection and acceptance. Any payment to the contractor shall be made after the invoice for services is sent to the Park Maintenance Division at 1523 South 24th Street and the work is approved by the Park Maintenance Contractual Services Coordinator. LIQUIDATED DAMAGES FOR DELAY The contractor guarantees that he/she can and will complete the work within the above time limit, or within the time as extended. Should the contractor fail to complete the work within this time limit, or within such extra time as allowed by Park Maintenance Division, there shall be deducted from monies due the contractor, a sum of Five Dollars ($5.00) per tree, per day, not pruned or removed. This sum shall be considered and treated not as a penalty, but as liquidated damages due the City from the contractor by reason of inconvenience to the public, an added cost of supervision, maintenance and other items which have caused an expenditure of public funds resulting from the failure to complete the work within the time specified. TERMINATION The City reserves the right to cancel this agreement by way of a written notice to the contractor. SUBCONTRACTING Each bidder must have sufficient employees and equipment to perform the requirements of this contract. No subcontracting will be allowed without the prior written consent of the City. spstrrml.doc 3/98 Specifications for Storm Tree Removal �^ Page 4 • mi., E Parks, Recreation & `Oi N •�,. Public Property Department • Omaha/Douglas Civic Cencer jjf1819 Farnam Scree:,Suite 701 c+ m Omaha.Nebraska 68183-0701 c•. _'•-.. ...:• (402)444-5900 ° 1)F>eR`�� FAX(402)444-4921 City of Omaha James P.Cleary Hal Daub,Mayor Director Dear Bidder: We are currently calculating much of our contracted tree work using Diameter at Breast Height Measurements. (D.B.H.) There seems to be some confusion about this form of measurement. Using a diameter tape, a measurement is taken at a point on a tree 41/2 feet above the ground. (As shown in Figure 1 & 2). • • • {.ti..,, ,, ..A.FtL . �-'�+" tip• �.- , Il��:� 'r �` ......� • '( 1 it r-f/4. .- .. /%` ..C.--•.. I• _ i j •,• ; ems.: 1.L �: r " f%% - .jai ^1- �;` -!... ! i; �!is%wt i;%:,ice• ' .}.! �'.-': ,ice �." %i; ,\\ v, I' Y i •i ;(., " t Y, ) . %I -` ./!.f'• ,it':1,t' I V ,,I Y. ',•kl �<'•.-' . I• 1 1 • I GU[i. i. Ground Line_ ..__'.I .y'—:-�i'�w;�• / • figure 1 Fie -e 2 ).-Air--> 41° - } When trunk configuration will not allow accurate measurements at normal point (4 1/2') the measurement is taken at the narrowest point below the normal measurement line. (As shown in Figure 3). f /� =xlc 1_.Sl -,j • Ci � �G .max'==`=�{�•-�-�`��-:r-__r ; :.� - - -r arc. . ..---A -%cf=.�a=ri ''�. 'AC, --':i------•ram s't-" / ;j�,vormal Line of Measurement y i % J r � ��� .actual Line of Measurement • i / 3'-6•' F -_cam%%-,. �- s i / , Figure 3 When confronted with a leaning tree, diameter should be determined by measuring at a point 4 1/2 feet from the ground line. (As shown in Figure 4). 1\ear•--Wit_ : •t -�y�•r, .•-v.., / T. •-•,....,",...> . 7.n..F.•,...,-:,.. ...4. ,....._ ....t.,..at: �/ --��1. ` S..-• �_ --._.w.r..1-+ ,--.t /• sir• . .-._ <,_. - ,: • -- a ,i s - 'i��, • y' 2"° \ �j/% • y%/ �`_4?...,,/.._. --- ,>. . i Figure 4 1 a When confronted with a multi-stemed tree, starting 3 foot or lower, the measurements are taken at 4 1/2 feet above the ground line and the measurements for diameter will be calculated as follows: The largest stem at 1009'0, # 2 stem at 75%, # 3 stem at 50%, # 4 and any additional stems at 25%. (See Figure 5). _ Example: #1--15"-100% = 15 #2--14"---75% = 10.5 #3--13"-50% = 6.5 #4---10"---25% = 2.5 34.5 D.B.H • .' / 1 . 4.5' 1- - \:;.(.:"4 A..;::' .;,zY . Figure 5 • This information was researched from two sources: "Guide for Plant Appiaisai" Official Publication of the International Society of Arboriculture Eighth Edition and"Council of Tree and Landscape Appraisers" First Edition." These are the guidelines we follow. If you have any questions please give me a call at - 44'-5956. Sincerely, Walt Mertz, Assistant City Forester WM/vb O . C H 4 Up U] C:, O z Z C O O O ms. , N C1 O OC OOO O u" 0lD C r-I 00 CN, 1 u1-C .-4 ,—.I ... .-4 --4 p O C 0 0 O O C v c7 N .--I .--I N C'7 1110 puz 0 0 0 0 0 0 0 0 -T Cn N '"I .--I N C'1 . 099-L O O O O O O C.) N ..1 1.1 N ..7 C.'a . 9 < 0 C F+ 2 La ..+ CD . 7 t. • gp !✓ 0 C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebr May 19 19 • 98 RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS,bids were received on April 17, 1998,for the storm street tree removal of 58 trees (partially reimbursed by.the Federal Emergency Management-Agency-FEMA and the Nebraska Emergency Management Agency,NEMA),in Zone 200N,Grace Street to Ruggles Street, east of 20th Street; and, WHEREAS,PAR III submitted the best bid,within bid specifications,:for the work in connection with the tree removal in the total amount of$28,881.00; and, WHEREAS,PAR HI has complied with the City's Contract Compliance Ordinance No.28885 in relation to Civil Rights-Human Relations;and, WHEREAS,the Mayor has recommended the approval of this bid. • NOW, THEREFORE, BE IT RESOLVED BY THE CITY.COUNCIL OF THE CITY OF OMAHA: THAT,as recommended by the Mayor,the bid in the total amount of$28:881.00 from PAR III for the storm street tree removal of 58 trees(partially reimbursed by the Federal Emergency • Management Agency-FEMA and the Nebraska Emergency Management Agency,NEMA),in Zone 200N, Grace Street to Ruggles Street, east of 20th Street,being the lowest and best bid received, within the bid specifications,attachedhereto and made a part hereof,is hereby accepted. Funds of $28,881.00 have been appropriated in FEMA Fund No. 129, Agency 120, Organization 1215, Ground Maintenance Contracts. The Finance Department is authorized to pay the cost of the tree removals from this account. APPROVED AS TO FORM: AStSjANT CITY ATTORNEY DATE P:\PRPP\7578.SICZ ember Adopte•• MAY 1 • '1998. City C ric Approved... �' .. ayor 110 Fa v,• io o ° co a „, % moo CD Vi ff, Nal co K • CD N sag, ry • F• � •• � � �• � ca. � � ,CD CD o, a (1) (4 ›. crti-clicepR � F'*' p � C C ''. • • • • lJ • • • • • • • • • • • 11