RES 1998-1492 - Bid from All Season Tree Trimming for storm street tree removal • Parks, Recreation &
�� �QMA6A,NFe�'� RECE1 E[ Public Property Department
6 � .c 1 tC' Omaha/Douglas Civic Center
fi 1819 Farnam Street,Suite 701
z �"'� `� „^ Omaha,Nebraska 68183 0701
(402)444-5900
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° a� �y ry FAX(402)444-4921
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FD FE6R James P.Cleary
City of Omaha Director
Hal Daub,Mayor
June 2, 1998
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution authorizing the acceptance of the bid from All Season Tree
Trimming in the amount of$26,761.00 (partially reimbursed by Federal Emergency Management
Agency-FEMA and the Nebraska Emergency Management Agency,NEMA) for street storm tree
removal of 75 trees in Zones 103NW-List 2 (72"d Street west to I-680 and Dodge Street north to
Blondo Street), 203NW(72°d Street west to I-680 and Blondo Street north to Ruggles Street), and
304NW (I-680 west to the city limits and Ruggles Street to Crown Point Avenue).
The following bids were received on May 8, 1998:
CONTRACTOR BID
ALL SEASON TREE TRIMMING $26,761.00 (BEST BID)
Shawnee Mission $30,747.00
PAR III $32,720.45
Marv's Tree Service $42,947.00
Marv's Landscaping $44,912.00
All Season Tree Trimming has on file a current Annual Contract Compliance Report Form (CC-1).
As is City policy, the Human Relations Director will review the contractor to ensure compliance
with the Contract Compliance Ordinance.
Funds of$26,761.00 have been appropriated in FEMA Fund No. 129,Agency No. 120, Organization
No. 1215, Ground Maintenance Contracts. The Finance Department is authorized to pay the cost
from this accounts.
Honorable President
and Members of the City Council
Page -2-
The Parks, Recreation and Public Property Department recommends the acceptance of the bid from
All Season Tree Trimming for storm street tree removal of 75 trees in Zones 103NW-List 2 (72"d
Street west to I-680 and Dodge Street north to Blondo Street), 203NW(72"d Street west to I-680 and
Blondo Street north to Ruggles Street),and 304NW(I-680 west to the city limits and Ruggles Street
to Crown Point Avenue)within the bid specifications; and requests your consideration and approval
of this Resolution.
Respectfully submitted, Approved:
.s-7 / 6
/
es P. Cleary, Direct Date eorge . is Jr. Date
Parks, Recreation and Human elations Director ,(
Public Property Department
Approved as to Funding: Referred to City Council for Consideration:
...,2. 1
f..„ \,s L......:7 t S"-/q 01/fq I
Louis A. D'Ercole ate Mayor's Office/Title Date
Finance Director
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• CITY OF OMAHA J.T.I�
REQUEST FOR BID AND BID SHEET
ON STORM STREET TREE REMVOAL-LIST D
l OM: P.M.Burke Published April 22, 1998
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street
Omaha,Nebraska 68183-0011 IN THE AMOUNT OF$500.00
Bid Closing Date May 08, 1998
11:00 A.M.
IMPORTANT 4.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
1. Bid must be in the office of the CITY PURCHASING AGENT,1003 5.When submitting bid on items listed,bidder may on a separate sheet,
OMAHA-DOUGLAS CIVIC CENTER,1819 Famam Street,Omaha,NE make suggestions covering reduction in costs wherever this is
68183-0011 by closing date and time indicated,in sealed envelope possible through redesign,change of material or utilization of standard
marked BID ON STORM STREET TREE REMOVAL-UST D items or quantity change.
2. Right is reserved to accept or reject any or all bids in their entirety.Right 6.If you desire a copy of tabulation check( j.
is also reserved to accept or reject any part of your bid unless otherwise Please do not call for this information.
indicated by you.
7.If you do not desire to bid,return sheets with reasons for declining.
3.If Federal Excise Tax applies,show amount of same and deduct. • Failure to do so will indicate your desire to be removed from our
Exemption certificates will be furnished.Do not include tax in bid. mailing list.
Quote your lowest price,best delivery and terms,F.O.B. delivery point on the items(s) listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Storm Street Tree Removals for List D in accordance with the
attached specifications (8 pages) and lists of trees to be removed.
NOTES:
•
Separate awards will be made with individual notice to proceed
letters for each zone.
If a vendor withdraws the bid, he will be liable for the difference
between his bid and the next acceptable low bid. •
Any questions, contact John Leming at 444-5407.
NOTE: REQUIREMENT FOR$500.00 BID BOND.
The surety company issuing said bond should be licensed
by the State of Nebraska and listed on the current edition
of Circular 570 of the United States Department of the
Treasury.
Viademar at(402)411 5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS din .tJy to the Purchasing Department(402)444-5400 or as shown on bid.
(Please Print Legibly or Type) •
Payment Termsl z %100 Firm ALL SEASON TREE TRIMMING I edin M •
Delivery(or completion) Name7IMMY SCOTT . Signatur
UNKNOWI aIendar days following award Title OWNER Phone (712 ) 3 712—3 2 090
_ I
131 BENNETT AVE APT#26COUNCIL BLUFFS IA.�15
;Aorfi.t 7-Aan c y 5 5i.i:.5 Address
Street/P.O.Box City State
•
r CITY OF OMAHA
REQUEST FOR BIDS
• ON STORM STREET TREE REMOVAL - LIST D
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
ZONES 103NW list 1,104NW,204NW and 303NW
1 , 370. 00
14 Trees With DBH 6"to 12" (see tree lists for above zones) LUMP SUM $
10. 00
DBH price is$ per inch.
9 , 790 . 00
48 trees With DBH 13"to 24"(see tree lists for above zones) LUMP SUM $
DBH price is$ 11 . 00 per inch.
2 trees With DBH >25"(see tree lists for above zones) LUMP SUM $ 6 27 . 00
DBH price is$ 11 . 50 per inch.
Work is to be completed within 68 days.
ALL OR NONE BID $ 11 , 787. 00
ZONES 103NW list 2,203NW and 304NW
5 Trees With DBH 6"to 12".(see tree lists for above zones) LUMP SUM $ 490 . 00
DBH price is$ i n n 0 per inch.
12 trees With DBH 13"to 24"(see tree lists for above zones) LUMP SUM $ 2 , 739 . 00
DBH price is$ 11 00 per inch.
58 Trees • With DBH>25"(see tree lists for above zones) LUMP SUM $ 23 , 53 2 . 00
12 .00
DBH price is$ per inch.
Work to be completed with 75 days.
ALL OR NONE BID $_9 , 761 00
SIGN ALL COPIES Firm ALL SEASON TREE TRIMM N
By JIMMY SCOTT Title OWNER
OWNER 07)
PH-8C (91) CONTINUATION SHEET -
CITY OF OMAHA
REQUEST FOR BIDS
ON STORM STREET TREE REMOVAL - LIST D
NOT AN ORDER Page 3
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
ZONES 203SW and 404SW
18 Trees With DBH 6 to 12"(see tree lists for above zones) LUMP SUM $
1 , 770 . 00
DBH price is$ 10 .00 per inch.
30 Trees With DBH 13"to 24"(see tree lists for above zones) LUMP SUM $ 5 , 8 74. 00
11 . 00
DBH price is$ per inch.
6 trees With DBH >25"(see tree lists for above zones) LUMP SUM $1 , 914. 00
11 . 00
DBH price is$ per inch.
Work to be completed with 54 days.
ALL OR NONE BID $9,558 . 00
ZONES 103SW,104SW,204SW,303SW and 403SW
17 Trees With DBH 6"to 12"(see tree lists for above zones) LUMP SUM $1 ,45 8 . 00
DBH price is$g O O per inch. •
32 Trees With DBH 13"to 24"(see tree lists for above zones) LUMP SUM $5 9 74 . 5 0
DBH price is$ 10 . 5 0 per inch.
10 Trees With DBH>25"(see tree lists for above zones) LUMP SUM $3, 718 . 00
DBH price is$ 1 1 . 00 per inch.
Work to be completed within 59 days.
ALL OR NONE BID $ 11 , 15 0.00
SIGN ALL COPIES Firm ALL SEASON TREE TRI IN
By JIMMY SCOTT }�
Title OWNER (/
PH-8C (91) CONTINUATION SHEET
OCTOBER 1997 STORM DAMAGE
TREE REMOVAL SPECIFICATIONS
•
GENERAL
This is a tree removal contract for storm damage trees specified on the attached list. It
includes tree removal, cleanup and disposal.
The City of Omaha, Park Division shall be furnished a listing of the contractor's personnel
and motorized equipment.
The City may inspect all equipment to be used by the contractor prior to the commencing
of the contract. This resource list will be used by the City to determine the contractor's
ability to complete tree work.
The contractor will be responsible for the storage of all equipment, material and have
adequate provisions for storage off the work site.
The City reserves the right to increase or decrease the total number of tree removals of the
awarded contract by 10% and the total cost of this tree removal increase or decrease will
be added to or deducted from the contract prices as quoted by the successful bidder. The
City also reserves the right to limit the work assigned to the successful bidder based upon
that contractor's recent work history.
Bids are solicited for the completion of all tree removal on a lump sum price bid.
DISPOSAL
All woody materials shall be removed from the site and disposed at a designated City of
Omaha disposal site. The site will be designated at the time of operation by the Park
Maintenance Contractual Services Coordinator. The contractor will be allowed to use the
disposal site at no cost to the contractor. The designated site will be the closest site
among the following: 11 th&Locust, 60th&Harrison, 120th Street between Maple and
Fort Streets.
The City of Omaha reserves the right to open or close new or existing site(s), however
site(s) will be available to the contractor throughout the duration of the contract.
The sweeping and removal of debris from the street, walk and other public areas will be
completed before the barricades are removed. All materials originating from the removal
operation must be removed by the contractor within 48 hours. Delays in cleanup are to be
reported by the contractor to the Park Maintenance Contractual Services Coordinator on
the day such delays occur along with an estimate of when the cleanup can be expected.
Any complaint calls resulting from the contractor's failure to cleanup shall be investigated.
If remedial action is required the City may take such action as is required and the cost of
such action shall be withheld from any monies due to the contractor under this contract.
Specifications for Storm Tree Removal
Page 1
EXAMINATION OF CONDITION
It is required that each bidder will make a personal examination of the site of proposed
work and of its surroundings.
TIME OF STARTING AND COMPLETION
The work to be done under this contract is to begin upon an issuance of a written"Notice
to Proceed" letter from the City of Omaha, Park Maintenance Division.
WORK PROGRESS
The contractor must notify the Park Maintenance Contractual Services Coordinator at
least once a week of their work progress.
INSPECTION
The Park Maintenance Contractual Services Coordinator, or his designated representative
may inspect the work of the contractor at anytime and may suspend operation, if it is not
being performed in a SAFE MANNER, or not in accordance with the contract
specifications. The acceptance of an individual unit of work is solely within the discretion
of the Park Maintenance Contractual Services Coordinator.
PROPERTY ACCESS
Contractor must obtain permission to use adjacent property for access to or from
worksite.
HOURS OF WORK
No saws or power equipment shall be started prior to 7:00 a.m. or after 10:00 p.m.
Monday through Saturday. No work will be done after 5:00 p.m. on Christmas Eve and
all day Christmas Day. All work done on Sunday or other legal Holidays will be done
between the hours of 7:00 a.m. and 5:00 p.m.
FORESTER'S CERTIFICATE
The contractor must have a current Arborist License from the City of Omaha, prior to
being awarded the bid.
CONTRACTOR REPRESENTATIVE
The contractor shall have a current licensed Arborist in direct and personal charge of the
work and the Arborist and shall be on the job at least 50% of the working hours. The
Specifications for Storm Tree Removal
Page 2
Arborist shall have a current local address and telephone number through which he may be
contacted.
SAFETY
The contractor shall use safety procedures and devices as recommended by applicable
ANSI Standards or required by City ordinance and shall be liable for all accidents and
damages occasioned in any way by his acts, or by acts or neglect of sub-contractors,
agents, employees or workers.
This includes the use appropriate means to prevent pedestrians and observers from
entering into the tree work area.
POSTING
The Park Maintenance Division, upon request will furnish"No Parking" signs. If there
persists a particular parking problem, the contractor should contact the Park Maintenance
Division. When a job is completed, the signs must be immediately removed.
STREET BLOCKING
In the event thoroughfares need to be blocked it will be done in accordance with"The
Manual of Barricading Standards, Specifications, Methods and Materials for the City of
Omaha" adopted March 3, 1992. For more information call Traffic Engineering (444-
5250).
PROTECTION OF EXISTING STRUCTURES
The contractor shall carefully protect all property including structures and utilities both
above and below the ground. All damages to property and structures, including walks and
driveways, trees, shrubs and turf, shall be satisfactorily restored or replaced by the
contractor at his expense. All property damage, public or private, will be reported to the
Park Maintenance Division in a timely manner. The contractor shall present a signed
release from the damaged property owner prior to final contract payment.
PUBLIC UTILITIES
The Park Division will advise the Power Company at the time of bidding of addresses
where power problems exist. The contractor is then responsible to coordinate with the
utility for power line clearance and/or wire drops. When pruning is done by OPPD it is
the contractor's responsibility to remove all pruned material by the end of the work day.
PUBLIC LIABILITY AND WORKMEN'S COMPENSATION
The successful bidder is to provide acceptable copies of Public Liability, Workmen's
Compensation Insurance and sign the contracts immediately upon acceptance of
Specifications for Storm Tree Removal
Page 3 —-
When trunk configuration will not allow accurate measurements at normal point(4 1/2')
the measurement is taken at the narrowest point below the normal measurement line.
(As shown in Figure 3).
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-� Actual Line of Measurement
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Figure 3
When confronted with a leaning tree, diameter should be determined by measuring
at a point 4 1/2 feet from the ground line. (As shown in Figure 4).
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- - Parks, Recreation &
V�o1` .4 Public Property Department
Omaha/Douglas Civic Center
ea 1819 Famam Street,Suite 701
r®l r Omaha,Nebraska 68183-0701
° (402)444-5900
°a ��'��°
�.. FEBR� FAX(402)444-4921
City of Omaha James P. Cleary
Hal-Daub,Mayor Director
Dear Bidder:
We are currently calculating much of our contracted tree
work using Diameter at Breast Height Measurements. -•
(D.B.H.) There seems to be some confusion about this form
of measurement. Using a diameter tape, a measurement is
taken at a point on a tree 41/2 feet above the ground. (As
shown in Figure 1"& 2).
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Figure 1 Figure 2
successful bidder. Insurance Documents and signed contracts must be submitted to the
Purchasing Agent. The successful bidder shall provide a Certificate of Insurance
indicating adequate Workmen's Compensation, Public Liability of not less than
$300,000.00, ($500,000.00 if more than one person) and Property Damage of not less
than $300,000.00 and with the City of Omaha as additional insured. Failure to provide
acceptable copies of insurance, or to sign the contracts immediately shall be cause for
rejection of said bid.
PAYMENTS
Trees removed in conjunction with this contract will be paid in accordance with this
document and said payment price shall include all labor, materials, supplies, equipment and
supervision to remove the trees and dispose of the waste products. No separate payments
will be made for final clean-up, adjustments, alterations or other necessary corrections to
place the work in readiness for final inspection and acceptance.
Any payment to the contractor shall be made after the invoice for services is sent to the
Park Maintenance Division at 1523 South 24th Street and the work is approved by the
Park Maintenance Contractual Services Coordinator.
LIQUIDATED DAMAGES FOR DELAY
The contractor guarantees that he/she can and will complete the work within the above
time limit, or within the time as extended. Should the contractor fail to complete the work
within this time limit, or within such extra time as allowed by Park Maintenance Division,
there shall be deducted from monies due the contractor, a sum of Five Dollars ($5.00) per
tree, per day, not pruned or removed. This sum shall be considered and treated not as a
penalty, but as liquidated damages due the City from the contractor by reason of
inconvenience to the public, an added cost of supervision, maintenance and other items
which have caused an expenditure of public funds resulting from the failure to complete
the work within the time specified.
TERMINATION
The City reserves the right to cancel this agreement by way of a written notice to the
contractor.
SUBCONTRACTING
Each bidder must have sufficient employees and equipment ment to perform the requirements
uirements of
this contract. No subcontracting will be allowed without the prior written consent of the
City.
spstrrml.doc
3/98
Specifications for Storm Tree Removal
Page 4
When confronted with a multi-stemed tree, starting 3 foot or lower, the measurements are
taken at 4 1/2 feet above the ground line and the measurements for diameter will be
calculated as follows: The largest stem at 100%, # 2 stem at 75%, # 3 stem at 50%, # 4
and any additional stems at 25%. (See Figure 5).
Example: #1--15"-100% = 15
#2---14"----75% = 10.5
#3--13"----50% = 6.5
#4-10"-25% = 2.5
34.5 D.B.H
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Figure 5
This information was researched from two sources: "Guide for Plant Appraisal" Official
Publication of the International Society of Arboriculture Eighth Edition and "Council of
Tree and Landscape Appraisers" First Edition."
These are the guidelines we follow. If you have any questions please give me a call at
444-5956.
Sincerely,
Walt Mertz,
Assistant City Forester
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C-25A C1 ry OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr June 2 19 98
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on May 8, 1998,for the storm street tree removal of
75 trees (partially reimbursed by the Federal Emergency Management Agency-FEMA and the
Nebraska Emergency Management Agency,NEMA) in Zones 103NW-List 2 (72"d Street west to
I-680 and Dodge Street north to Blondo Street),203NW(72'd Street west to I-680 and Blondo Street
north to Ruggles Street), and 304NW (I-680 west to the city limits and Ruggles Street to Crown
Point Avenue); and,
WHEREAS, All Season Tree Trimming submitted the best bid, within bid
specifications, for the work in connection with the tree removal in the total amount of$26,761.00;
and,
WHEREAS, All Season Tree Trimming has complied with the City's Contract
Compliance Ordinance No. 28885 in relation to Civil Rights -Human Relations; and,
WHEREAS, the Mayor has recommended the approval of this bid.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT,as recommended by the Mayor,the bid in the total amount of$26,761.00 from
All Season Tree Trimming for the storm street tree removal of of 75 trees (partially reimbursed by
the Federal Emergency Management Agency-FEMA and the Nebraska Emergency Management
Agency, NEMA) in Zones 103NW-List 2 (72' Street west to I-680 and Dodge Street north to
Blondo Street), 203NW(72"d Street west to I-680 and Blondo Street north to Ruggles Street), and
304NW(I-680 west to the city limits and Ruggles Street to Crown Point Avenue),being the lowest
and best bid received,within the bid specifications, is hereby accepted. Funds of$26,761.00 have
been appropriated in FEMA Fund No. 129, Agency 120, Organization 1215, Ground Maintenance
Contracts. The Finance Department is authorized to pay the cost of the tree removals from this
account.
APPROVED AS TO FORM:
ASSISTA T CITY ATTORNEY DATE
BY PAPRPP!'76'48SKZt•••
Councilmember
AdoptedJUN -7 1996 •
Approved - C
Mayor
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