RES 1998-2022 - Bid of Regency Lawn for ground maintenance within Regency subdivisionr
� N Parks, Recreation &
oF,,oM�H Fep r —n r'F+,„'►'z+ Public Property Department
r104 Omaha/Douglas Civic Center
r141, 410,g
C' C3 ti °i _' r';,` I . I 1819 Farnam Street,Suite 701
�®i N Omaha,Nebraska 68183-0701
o.s. '.' (402)444-5900
°o,� +�ti „ ',' • FAX(402)444-4921
r James P.Cleary
City of Omaha Director
Hal Daub,Mayor
June 9, 1998
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving the bid of Regency Lawn to perform ground
maintenance in the public areas within Regency Subdivision.
The following bids were received on April 29, 1998:
CONTRACTOR BID
REGENCY LAWN $77,999.00 (BEST BID)
Sharpe $85,740.00
Shamrock $90,800.00
M& A $163,640.00
Regency Lawn has on file a current Annual contract Compliance Report Form (CC-1). As is City
policy, the Human Relations Director will review the contractor to ensure compliance with the
Contract Compliance Ordinance.
Funds of$77,999.00 have been appropriated in General Fund No. 001, Agency 120, Organization
1214,Parks and Community Centers. The Finance Department is authorized to pay the cost of the
maintenance from this account.
Honorable President
and Members of the City Council
Page-2-
The Parks,Recreation and Public Property Department recommends the acceptance of the bid and
approval of the attached contract from Regency Lawn in the total bid amount of$77,999.00 for
furnishing materials, labor and all else necessary for the ground maintenance of the public areas
within Regency Subdivision, within the bid specifications; and requests your consideration and
approval of this Resolution.
Respectfully submitted, Approved:
5/2 , a
®'r James P. Cleary,Director ID ate George L a is Jr. D to
Parks,
PublicRPropertyio Human Relations Director
Department
Approved as to Funding: Referred to City Council for Consideration:
•
fL4Z'
Si /,‘„,
Louis A. D'Ercole ate Mayor's Office/Title Date
Finance Director
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CITY OF OMAHAR; �-
-
REQUEST FOR BID AND BID SHEET
ON REGENCY GROUNDS MAINTENANCE AGREEMENT
FROM: P. M.Burke Published April 15, 1998
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Famam Street
Omaha, Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
• AMOUNT OF 5% IF THE TOTAL AMOUNT
FOR THE ITEMS OFFERED IS$20,000 OR MORE
Bid Closing Date April 29, 1993
11:00 A.M.
IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS
CIVIC CENTER,1819 Famam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
REGENCY GROUNDS MAINTENANCE AGREEMENT make suggestions covering reduction In costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our
Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[ ].
unless otherwise indicated by you. Please do not call for this information.
Quote our lowest price, best delivery and terms, F.O.B.delivery point on the items(s) listed below:
QUANTITY I DESCRIPTION UNIT PRICE EXTENSION
This is to certify that the undersigned has read and examined(a)the advertisements, (b)the requirements for bidding and
instructions to bidders and(c)the specifications prepared by the Park Maintenance Division of the Parks, Recreation and
Public Property Department for the maintenance of public areas in Regency Subdivision, 102n and Pacific as shown in
the Regency Maintenance Contract Plan(9 pages), Omaha, Nebraska;and, that the bidder has made all the examinations
and investigations required by said documents.
BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA NO. ,through .
It is understood(a)that as to the contract which may be awarded upon this proposal,the co•tract period will be the term
beginning with the notice to proceed and ending with the accpetance of the work,the number of consecutive calendar days •
hereinafter agreed on; and(b)that it is the intention of the Park Maintenance Division that a contract shall be awarded to
the bidder regarded by the City of Omaha as having submitted the lowest and best bid,having regard for his fitness and
capacity to furnish in sufficient quantities the quality of maintenance considered by said Park Maintenance Division best
to meet the requirements of the Park Maintenance Divisions; material purchased for this project will be State of Nebraska
and City sales tax exempt.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUE
ST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
(Please Print Legibly or Type)
Payment Terms
Ree ens
% LA\Ain
Firm �* rat in
Delivery(or completion) • Name U d /el `� e rm G0✓�• Signature ' i,,
calendar days fellrwin�award Title ��n
Glc Phone erg 0'L 4 Fax
Address qq--ie acirini UYC%< hti NC &0 tit
Street/P.O.Box City State Zip
HP-8B (94) two ��
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v
CITY OF OMAHA
REQUEST FOR BIDS
REGENCY GROUNDS MAINTENANCE AGREEMENT
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
On the foregoing,understand that the gidder hereby offers and propses to: Furnish all material, and provide all labor,
material,and equipment necessary to perform maintenance in the Regency Subdivision as more full identified in the bid
documents,in accordance with the provisions of this proposal and documents. Total price for all work included in the sum
of lJ&1/V/'7 J SCv� ie,_//Vie-/7.nai i-2/ ,1 (' ($ 9? g967 )
52 each Weekly Cleanup BID/each $ 5 $ .25(00
26 each Mowing/Trimming BID/each $ /3OO $ 33 'i2O
9 each Plant/Sod Watering BID/each $ I CJOO $ 1 OO
6 each Weeding BID/each $ ' CO $ /3'60
Fertilization
1 each Pre-Emergent /5 L BID $ Js!)90
2 each 1/2 lb. N/1000 sq.ft. / J BID/each $ ' 100 $ ¢a4O
ra
1 each 1 lb.N/1000 sq.ft. BID $ a 400
1 each Pesticide/Sod '' '� " BID $ .90q
1 each Pesticide/Sod Spot Application 3 3.z 3 BID $ /00 0
1 each Parks/Shrubs/Island Fertilization BID $ v 7'O
2 each Weed Control .5-0 BID/each $ •-7S-C $ /�co
Zt OD
1 each Pesticide/Trees BID $
1 each Pin Oak Treatment BID $ 6000
1 each Power Rake Fall S 1, -_.:, BID $ ( 4-$0
11 each Edging BID $
SIGN ALL COPIES Finn RAe.#i GLj L-A4.A/f1
By 3oil l S1i cvvrtan-
Title oWviev-
CONTINUATION SHEET
PH-8C (91) Y,',Le
•
CITY OF OMAHA
REQUEST FOR BIDS
REGENCY GROUNDS MAINTENANCE AGREEMENT
NOT AN ORDER Page 3
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
2 each Aeration Turf Areas 4e; BID/each $ —700 $ (4-oo
4 each Shear Shrubs BiD/each $ $ -PCGC
1 each Prune Trees BID $ /F.O
TOTAL BID $
The above units are an estimate. The City reserves the right to add
or subtract from the contract work based on the unit costs. The
estimated quantities will be used to determine the overall lowest and
best bid.
Certified Applicator's Name cI /4 7 JJP,/7Z Vl7
Registration Card Number /V ":00.54:016-4-
Expiration Date ¢//5,499
NOTE: REQUIREMENT FOR BID BOND
The surety company issuing said bond should be licensed
by the State of Nebraska and listed on the current edition
•
of Circular 570 of the United States Department of the
Treasury.
•
SIGN ALL COPIES • Firm R -e Gam�f{ L vV r•
By ToHin Sh erry v—
Title pk,vo
CONTINUATION SHEET
PH-8C (91) L
i.y.
CONTRACT
THIS CONTRACT is entered by and between the City of Omaha, a Municipal Corporation
in Douglas County, Nebraska, also referred to as "City" or "Owner" and Regency Lawn, with its
principal place of business at 7748 Cuming Circle, Omaha, NE 68114, also referred to a
"Contractor".
RECITALS
WHEREAS,the City of Omaha is desirous of obtaining necessary services to maintain the
public areas in Regency Subdivision, 102nd and Pacific as identified in the Grounds Maintenance
Contract Specifications attached hereto as part of the bid documents; and,
WHEREAS, the Contractor is capable of and desirous of performing in a good and
workmanlike manner such services as are set forth herein and in the bid documents included by
reference as part of this contract.
IN CONSIDERATION OF THESE MUTUAL COVENANTS,THE PAR 11ES AGREE AS
FOLLOWS:
I. Additional Contract Parts
It is understood that:
1. The notice inviting Contractors to bid as published;
2. The instructions to bidders;
3. The contractor's qualifications statement;
4. The contract specifications;
5. The form of proposal;
6. All proceedings by the governing body of the City relating to this project;
and,
7. All addenda are a part of this contract the same as if each had been fully set
out and attached hereto.
II. Duties. The Contractor shall provide all necessary men and materials to complete the
work as identified in this contract and the addenda thereto; and shall pay all just
claims for materials, supplies, tools, fuels, lubricants, equipment, equipment rental,
III. Term. This contract shall be for a one year period ending December 31, 1998. The
City reserves the right to extend this contract for a period of four additional years at
the same terms. Maximum extension- four times (2002).
5.6 Interest of the Contractor. The Contractor covenants that he presently has no
interest and shall not acquire any interest, direct or indirect, which would
conflict with the performance of services required to be performed under this
contract; he further covenants that in the performance of this contract, no
person having any such interest shall be employed.
5.7 Merger. This contract shall not be merged into any other oral or written
contract, lease or deed of any type. This is the complete and full agreement
of the parties.
5.8 Modification. This contract contains the entire agreement of the parties. No
representations were made or relied upon by either party other than those that
are expressly set forth herein. No agent, employee or other representative of
either party is empowered to alter any of the terms hereof unless done in
writing and signed by an authorized officer of the respective partner.
5.9 Assignment. The Contractor may not assign its rights under this contract
without the express prior written consent of the City.
5.10 Strict Compliance. All provisions of this contract and each and every
document that shall be attached shall be strictly complied with as written,and
no substitution or change shall be made except upon written direction from
authorized representative.
5.11 Approval of Amendments. The parties hereto acknowledge that, as of the
date of the execution of this agreement, Section 10-142 of the Omaha
Municipal Code provides as follows: Any amendment to contractors or
purchases which taken alone increases the original bid price as awarded (a)
by ten percent,if the original bid price is one hundred fifty thousand dollars
($150,000) or more, or (b) by seventy-five thousand dollars ($75,000) or
more, shall be approved by the City Council in advance of the acceptance of
any purchase in excess of such limits or the authorization of any additional.
work in excess of such limits. However, neither contract nor purchase
amendments will be split to avoid advance approval of the City Council.
5.12 Insurance Requirements.
A. Worker's Compensationinsurance. The Contractor shall take out and
maintain during the life of the Contract, insurance for all of his
employees employed at the site of project protecting the Contractor
from all liability that may be imposed under the Worker's
-2-
•
1
•
1. City of Omaha
Director
Parks,Recreation and Public Property Department
Omaha/Douglas Civic Center
1819 Farnam Street,Room 701
Omaha,Nebraska 68183
2. Contractor
Regency Lawn
John Sherman
7748 Cuming Circle
Omaha,Nebraska 68114
EXECUT this 20 741 day of 44,1 , 19 `I8 .
ATT T: REGENCY LAWN diec..e..,,,i
Lu k.., y \._..,
1(//(AAV 1
By G'~__�,---
(Witness)
EXECUTED this �3, day of , 19 9, .
ATTEST: CI OF OMAHA, a Municipal Corporation
. ;ja,,l___ ___7 ,L "S'24Pt,t _..,_i
ACTING Mayor
By Zte_S 7a•.e / .Po ,J
_`., • City Clerk
APPROVED AS TO FORM:
6 27 s(
ssistant City Attorney
P:\PRPP\613 8.SAP
-4-
1::(
aTL1 ' :'s PHONE NO. : 4444921 MAY.22. 1998 3:22PM P 2
• PROTI : JIM SULLIVAN - STATE FARM INSURANCE PHONE NO. : 402 333 0210
• STAY[ FARMCERTIFICATE OF INSURANCE
_ :teat ® STATE FARM FIRE AND CASUALTY COMPANY,Bloomington,Illinois
t ` � ❑ STATE FARM GENERAL INSURANCE COMPANY,Bloomington, Illinois
itsllrIeSflt owing policyholder for the coverages indicated below:
Illicfe of policyholder SHERMAN, JOHN A DBA REGENCY LAWN
Address of policyholder 774 8 CUMING CTR
OMAHA, NE 68114-3043
Location of operations .
Description of operations
The policies listed below have been issued to the policyholder for the policy periods shown. The Insurance described in these policies is
subject to all the terms exclusions,and conditions of those pofldes.The limits of liability shown may have been reduced by anypaid claims.
POLICY NUMBER TYPE OF INSURANCE POLICY PERIOD LIMITS OF 11ABILITY
Effective Date Expiration Date (at beginning of policy period)
Comprehensive BODILY INJURY AND
97-8T-8192-1 Business Liability 03/06/98 03/06/99 PROPERTY DAMAGE
This insurance includes: ®Products-Completed Operations
Ca Contractual Liability
® Underground Hazard Coverage Each Occurrence $ O n n n 0
Personal injury
®Advertising Injury General Aggregate $2 n f.t)ftQD
❑ Explosion Hazard Coverage Products-Completed
❑Collapse Hazard Coverage Operations Aggregate $7 0 p n n 0.0
❑General Aggregate Limit applies to each project
0
POLICY PERIb BODILY INJURY AND PROPERTY DAMAGE
EXCESS LIABILITY Effective Date Expiration Date (Combined Single Limit)
❑Umbrella Each Occurrence $
❑ Other Aggregate $
Part 1 STATUTORY
Part 2 BODILY INJURY
97-BT-8178-2-F workers'Compensation 03/06/98 03/06/99
and Employers Liability Each Accident $100000
Disease Each Employee $100000
• Disease Policy Limit S nnnnq
POLICY NUMBER TYPE OF INSURANCE POLICY PERIOD LIMITS OF LABILITY
Effective Date Expiration Date (at beginning of policy ireriodi
•
If any of the described policies are canceled before Its
expiration date,State F w01 try to mall a written notice to
the certificate holder #O days before cancellation. If,
however,we tel to mail such notice, no obligation or liability
will be Imposed on State Farm or its agents or
ropy Ives.
•
•
•
Name and Address of Certificate Holder
PARKS RECREATION & PUBLIC PROP DE
1819 FARNAM ST SUITE 701 Signs of thorized epresentetive
OMAHA, NE 68183-0701
AS ADDTNL NAMED INSURED ✓ _.• __._..,..
Tito �j 558-994 a 2-90 Priid in US.A. - /A1/lfJ.)#
/ N
Date
APPROY TU F
4,4
ASSISTANT CITY A
C-25A
CITY OF OMAHA
• LEGISLATIVECHAMBER 07.1
Omaha,Nebr June 9
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: •
WHEREAS,bids were received on April 29, 1998,for ground maintenance of public
areas within Regency Subdivision; and,
- WHEREAS, Regency Lawn submitted the lowest and best bid, within bid
• specifications, in the amount of$77,999.00; and,
WHEREAS, Regency Lawn has complied with the City's Contract Compliance
• Ordinance No. 28885 in relation to Civil Rights-Human Relations; and,
WHEREAS,the Mayor has recommended acceptance of this bid and approval of this
arement; and,
,•
• 1111
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
60F OMAHA:
THAT, as recommended by the Mayor,the bid of Regency Lawn., in the amount of •
$77,999.00, for ground maintenance-Of public areas within Regency Subdivision,being the lowest
and best bid received within bid specifications,which are incorporated herein by this reference, is
hereby accepted and the attached contract is hereby approved. Funds the amount of$77,999.00 shall
be paid from the General Fund 001,Agency 120, Organization 1214, Park& Community Centers.
• . APPROVED AS TO FORM:
• r
ASS T T CITY ATTORNEY DATE
P:\PRPP\7705.SKZ•
By...
Councilmember
Adopted JUL. ZY19•,82-
City Clerk
pproved7.. "1-4 A
AcTING Mayor
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