RES 1998-2213 - Agmt with The Schemmer Associates Inc for W Dale Clark library renovation and reorganization project r z?zl 1
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0 i i i:'', ' ',a 'i a! Patrick J.McPherson
City of Omaha Director
Hal Daub,Mayor
Honorable President
and Members of the City Council,
The attached Resolution approves a Professional Services Agreement with The Schemmer
Associates, Inc. for professional services relative to the design and preparation of construction
contract documents for the W. Dale Clark Library renovation and reorganization project.
The work proposed at this facility has been recommended by the Omaha Public Library Board of
Trustees, and is scheduled in the Capital Improvement Program, Public Facilities, Section 102
(Library Facilities). In anticipation of this proposed construction initiation, it is necessary that plans
and specifications for the work be developed.
After careful consideration of all submitted proposals,the Administrative Services Department, in
accordance with the Professional Services Ordinance and Section 10-187 of the Omaha Municipal
Code,hereby recommends The Schemmer Associates,Inc.to provide the A&E services as outlined
in the attached Agreement.
The Finance Department is authorized to pay for the costs of these professional services from
Library Facilities Fund 329, Organization 1695, Agency 160 for a fee not to exceed $102,000.00
with reimbursables limited to $10,150.00.
The Schemmer Associates,Inc. has on file the required Annual Contract Compliance Report Form
(CC-1) in the Human Relations Department; as is City policy, the Human Relations Director will
review the firm to determine its compliance with Ordinance 28885.
<-1:\---,:. 411
i
Honorable President
and Members of the City Council
Page-2-
The Administrative Services Department, on behalf of the Omaha Public Library and its Board of
Trustees, recommends approval of the Resolution and Architectural/Engineering Services
Agreement with The Schemmer Associates,Inc.
Since Ap ed:
IT ,2 q 8/9 V
Patrick Mc Jerson,Director Date • eorge s, r. Date
Administrative Services Department Human elations Director
a.-g_q j
eyed as to Funding: Referre City Cou it for Consideration:
7/ ,4/9 S
Louis A. D'Ercole P ate Mayor's Office/Title Date
Finance Director
Re, . ende . Recommen
p e
e/ve
7... .g.-,1?Wr
Lib Director Date Omaha P Ai rary Board Date
u of Tru ees
P:\ASD\6326.SAP
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ARCHITECTURAL/ENGINEERING AGREEMENT
CITY OF OMAHA
DESIGN AND PREPARATION OF CONTRACT DOCUMENTS
W. DALE CLARK LIBRARY RENOVATION AND REORGANIZATION PROJECT
OMAHA, NEBRASKA
THIS AGREEMENT, made and entered into this i% Day of 998, by and
between the firm of THE SCHEMMER ASSOCIATES INC., a corporation of t a state of
Nebraska, with offices at 1044 North 115th Street, Omaha, Nebraska and hereinafter referred to
as the "Architect", and the City of Omaha, Nebraska, acting by and through its Mayor, hereinafter
referred to as the "City".
WITNESSETH:
WHEREAS, the City desires to engage the Architect to render
professional/architectural/engineering services as hereinafter set forth for the necessary
completion of architectural/engineering pre-design and schematic design phase services for
design of the W. Dale Clark Library Renovation and Reorganization project according to Exhibit
"A" Description of Project, Scope of Work and Requirements for the Architect, and Exhibit "B" -
Schedule of Services and Estimate of Hours, attached hereto and hereby made part of this
agreement.
WHEREAS, the Architect is willing to perform such architectural/engineering services in
accordance with the terms hereinafter provided and does represent that he is in compliance with
the Nebraska Statutes relating to the registration of Professional Architects and Engineers.
NOW THEREFORE, in consideration of these facts, the parties hereto agree as follows:
I. DEFINITIONS
Wherever in this agreement the following terms are used, or pronouns used in their
stead, they shall have the meaning here given:
The "EFFECTIVE DATE" of this agreement shall mean the date mentioned in the first
paragraph of this document.
"ARCHITECT or"ARCHITECT/ENGINEER" shall mean The Schemmer Associates Inc.,
whose business and mailing address is 1044 N. 115th Street, Omaha, Nebraska 68154.
"CITY" shall mean the City of Omaha, Nebraska, the Mayor of the City of Omaha or his
authorized representative.
To "ABANDON" The work shall mean that a determination has been made by the City
that conditions or intentions as originally,existed have changed and that the work as
contemplated herein is to be renounced and deserted for as long in the future as can be
foreseen.
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To "SUSPEND"the work shall mean that it has been determined by the City that
conditions or intentions as originally existed have changed and that the work as contemplated
herein should be ceased on a temporary basis. This cessation or holding in this undetermined
state will prevail until such time as a determination can be made to abandon the work or to
reinstate under the conditions as defined in this agreement.
To "TERMINATE" or the "TERMINATION" of this contract shall be the cessation or
quitting of this contract based upon action or failure of action on the part of the Architect as
defined herein and as determined by the City.
II. GENERAL DESCRIPTION OF SCOPE AND CONTROL WORK
The Architect shall, upon receipt of the Notice to Proceed from the City, perform all the
services required under this agreement for the project described above and as outlined in the
attached Exhibit "A", Description of Project, Scope of Services and Requirements for the
Architect and Exhibit B - Schedule of Services, hereby made a part of this agreement.
III. TIME OF BEGINNING AND COMPLETION
The Architect shall begin services on the project upon receipt of written "Notice to
Proceed" from the City. The services on the project shall be completed within 360 calendar days
after receipt of the written Notice to Proceed as shown on Schedule Exhibit C - Preliminary
Project Design Schedule. The time for completion of the services shall be equitably adjusted for
delays not the fault of Architect.
The City shall have 15 calendar days for each review of pre-design and schematic
phase.
Delays grossly affecting the completion of the services within the time specified for
completion attributable to or caused by the Architect or the City shall be considered as cause for
termination of this agreement by the other.
IV. OPTIONAL ADDITIONAL SERVICES FOR PROJECT MANAGEMENT,
CONSTRUCTION INSPECTION AND SURVEYING
At the option of the City, The City reserves the right to retain the Architect to provide
additional scope and project management and full-time construction inspection. The fee for
optional Project Management and Construction Inspection shall be determined at the time the
City exercises the option and shall be mutually agreed to and incorporated into the
Architectural/Engineering Agreement for W. Dale Clark Library Renovation and Reorganization.
V. OTHER ADDITIONAL SERVICES
The following services are not included in the Basic Services unless so identified in
Exhibit "A" and "B". They shall be provided if authorized or confirmed in writing by the City, and
they shall be paid for by the City as provided in this Agreement, in addition to the compensation
for Basic Services. (Rates shall be in accordance with Exhibit "B" and be defined as Average
Hourly Rates for Personnel category.)
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Providing environmental studies and preparing special surveys, studies and submissions
required for approvals of governmental authorities or others having jurisdiction over the project.
Submissions to the State Health Department and City Permits and Inspections shall be part of
Basic Services.
Providing services relative to future facilities, systems and equipment which are not
intended to be constructed during the Construction Phase.
Preparing documents of separate or sequential bids or providing extra services in
connection with bidding, negotiation or construction prior to the completion of the Construction
Documents Phase, when requested by the City.
Making revisions in Drawings, Specifications or other documents when such revisions
are inconsistent with written approvals or instructions previously given, are required by the
enactment or revision of codes, laws or regulations subsequent to the preparation of such
documents or are due to other causes not solely within the control of the Architect.
Preparing Drawings, Specifications and supporting data and providing other services in
connection with Change Orders to the extent that the adjustment in the Basic Compensation
resulting from the adjusted Construction Cost is not commensurate with the services required of
the Architect, provided such Change Orders are required by causes not solely within the control
of the Architect.
Providing consultation concerning replacement of any Work damaged by fire or other
cause during construction, and furnishing services as may be required in connection with the
replacement of such Work.
Providing services made necessary by the default of the Contractor, or by major defects
or deficiencies in the Work of the Contractor, or by failure of performance of either the City or
Contractor under the Contract for Construction.
Providing services after issuance to the City of the final Certificate for Payment, or in the
absence of a final Certificate for Payment.
Preparing to serve or serving as an expert witness in connection with any public hearing,
arbitration proceeding or legal proceeding except where the Architect/Engineer is party thereto.
Providing services of consultants for other than the normal architectural, structural,
mechanical, and electrical engineering services for the project as described in Exhibit "A".
Services of Library Design Consultant are included in basic services and as described in
Exhibit "A" and "B".
Providing any other services not otherwise included in this Agreement or not customarily
furnished in accordance with generally accepted architectural practice.
It is hereby mutually agreed that the City has continuing rights of work progress
inspections and any and all additions, deletions, changes, elaborations or modifications of the
services to be performed under the terms of this Agreement which may from time to time be
determined by the City as desirable or preferable, shall be controlling and governing.
(oo0330) Page 3 of 1
VI. ABANDONMENT. CHANGE OF PLAN, SUSPENSION AND TERMINATION
The City shall have the absolute right to abandon the project or to change the general
scope of the services as defined in Section II, at any time. Such action on its part shall in no
event be deemed a breach of contract.
The right is reserved by the City to suspend this Agreement at any time or to terminate
for just cause. Such suspension or termination may be affected by giving the Architect fifteen
(15) days written notice.
If the City abandons the work or subtracts from the work as presently outlined, the
Architect shall be compensated on the basis of the percentage completion ratio of the net fee
shown in Exhibit "B", plus actual costs as defined in Section VIII. In determining the percentage
of services completed, the City shall consider the services performed by the Architect to the total
amount of the services contemplated by this Agreement.
Additions to the scope of services as defined in Exhibit "A" and the Schedule of Services
as defined in Exhibit "B"will require negotiation of the supplemental agreement or agreements.
For any services beyond the scope of services outlined in Exhibit "A" and Exhibit "B", the
Architect will be required to document the additional services, estimate the cost to complete said
services, and written approval from the City will be obtained before such services begin.
VII. OWNERSHIP OF ARCHITECTURAL/ENGINEERING DOCUMENTS:
All tracings, plans, maps, computations, sketches, charts and other data prepared or
obtained under the terms of this Agreement shall be delivered to and shall become the property
of the City without restriction or limitation as to its further use.
VIII. FEES AND PAYMENTS:
The City agrees upon the proper signing of this Agreement, to pay, and the Architect
agrees to accept, in full consideration for the performance of the Architect's obligations
hereunder and in accordance with Exhibit "B" as follows:
1. A stipulated sum in the amount of One Hundred Two Thousand dollars
($102,000.00) to be billed by the Architect in accordance with the following
schedule:
Payment to be made monthly based upon services completed the previous month
but not to exceed the following accumulative total percentage at the completion of
each phase.
Pre-Design 4%
Schematic Design 26%
Design Development 16%
Construction Documents 34%
Bidding 4%
Construction Administration 16%
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2. Reimbursable expenses shall be billed to the City by the Architect at actual cost.
Detailed itemization of such expenses shall be made available to the City at
request. In no event shall such expenses exceed Ten Thousand One Hundred
Fifty dollars ($10,150.00) without the prior written approval of the City.
3. The above fees shall constitute full payment for all services performed directly or
indirectly by the Architect, all expenditures made by it, except as otherwise
expressly provided for herein. Said fees shall also include compensation for the
services of all officers and supervisory employees not directly engaged in the
work, office overhead and profit, and for all other costs except as otherwise
specifically set forth herein.
The acceptance by the Architect of the final payment shall constitute and operate as a
release to the City for all claims and any liability to the Architect, his representatives and assigns
for any and all things done, furnished or relating to the services rendered by the Architect under
or in connection with this Agreement or any part thereof.
The Architect shall maintain all books, documents, papers accounting records and other
evidence pertaining to costs incurred and study activities and shall make such materials
available at his office at all reasonable times during the contract period for three (3) years from
the date of final payment under this Agreement; such records to be available for inspection by
the City and copies thereof shall be furnished by the Architect, if required.
The Architect shall be responsible to determine when his actual costs shall exceed the
anticipated costs for any service activity. In such event, the Architect must immediately notify the
City in writing.
The Architect shall also be responsible to determine when a change in the services
scope necessitates an increase in the maximum fee amount. When the Architect determines
that an increase is in order, he will be required to estimate the additional costs necessary to
complete the additional services, document the reasons for this increase and receive prior
approval from the City in writing before expenditures beyond the maximum fee amount are
incurred. The City shall not be obligated to reimburse the Architect for costs which have not
been approved in excess of the maximum fee amount.
IX. FORBIDDING USE OF OUTSIDE AGENTS
The Architect warrants that he has not employed or retained any company or person,
other than bona fide employees working for the Architect, to solicit or secure this Agreement,
and that he has not paid or agreed to pay any company or person, other than a bona fide
employee any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, the City shall have the right to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift or contingent fee.
X. RESPONSIBILITY FOR CLAIMS LIABILITY
The Architect agrees to save harmless the City from all Claims and Liability due to the
negligent activities of himself, his agents or his employees. In this connection the Architect will
carry insurance in the following kinds and amounts:
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1. Comprehensive Auto
Liability $500,000 P.L. $100,000 P.D.
2. Comprehensive General $1,000,000/$5,000,000 P.L.
Liability $100,000 P.D.
3. Workmen's Compensation Statutory
4. Professional Liability $1,000,000
The insurance specified above shall be maintained until the Architect's services have
been completed and accepted by the City. Proof of insurance coverage shall be furnished by
the Architect, if requested by the City.
Xl. INDEMNIFICATION
(1) To the fullest extent permitted by law, the Provider shall indemnify and hold
harmless the City, its agents and employees, their successors and assigns, individually and
collectively, from and against all claims, suits, damages, fines, losses and expenses, including
but not limited to attorney's fees, arising out of or resulting from the provision of services under
this agreement, provided that such claim, suit, damage, fine, loss or expense is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of tangible property
including loss of use resulting therefrom, but only to the extent caused in whole or in part by
negligent acts or omissions of the Provider, anyone directly or indirectly employed by it, or
anyone for whose acts it may be liable, regardless of whether or not such claim, suit, damage,
fine, loss or expense is caused in part by a party indemnified hereunder. Such obligation shall
not be construed to negate, abridge, or reduce other rights or obligations of indemnity which
would otherwise exist as to a party or person described in this paragraph.
(2) In claims against any person or entity indemnified under this paragraph by an
employee of the Provider, anyone directly or indirectly employed by it, or anyone for whose acts
it may be liable, the indemnification obligation under this paragraph shall not be limited by a
limitation on amount or type of damages, compensation or benefits payable by or for the
Provider under workers' or workmen's compensation acts, disability benefit acts or other
employee benefit acts.
XII. NON-RAIDING CLAUSE
The Architect shall not engage the services of any personnel or persons presently in the
employ of the City for work covered by this Agreement without the written consent of the
employer of such persons.
XIII. GENERAL COMPLIANCE WITH LAWS
The Architect hereby agrees to comply with all Federal, State and Local laws and
ordinances applicable to the work.
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XIV. PROFESSIONAL REGISTRATION AND SUBCONTRACTS
The Architect hereby agrees to affix the seal of a registered professional architect and/or
engineer licensed to practice in the state of Nebraska on all reports and plans prepared
hereunder except for those plans designed by the City. 1
The Architect agrees to provide these professional services using staff personnel with
specialized skills, experience and professional qualifications. Any work subcontracted other
than that specifically provided by this Agreement shall first have the written approval of the City.
XV. ORGANIZATION CHART
The Architect shall furnish an organization chart of all key personnel who will be involved
in this project as outlined in this Agreement. Any deviations or revisions in personnel as shown
in the project organization chart shall be subject to the prior approval of the City. All personnel
revisions or replacements shall be made with people of equal ability and experience, in the
opinion of the City, and failure of the Consultant to provide capable replacements to the
satisfaction of the City shall be basis for termination of the Contract and the method of Contract
settlement shall be as outlined in Section IV. The Project Organization Chart is as shown in
Exhibit "D" hereto, and made a part of this Agreement.
XVI. FAIR EMPLOYMENT PRACTICES ACT
The Consultant agrees to abide by the provisions of the Nebraska Fair Employment Act
of 1965, R.R.S. 1943, 48-1101 through 48-1125.
XVII. SUCCESSORS AND ASSIGNS
• This Agreement shall be binding on successors and assigns of either party.
XVIII. SUBLETTING, ASSIGNMENT OR TRANSFER
Subletting, assignment or transfer of all or part of the interest of the consultant is hereby
prohibited unless prior written consent of the other parties is obtained therefore.
XIX. NONDISCRIMINATION
The Consultant shall not, in the performance of this Agreement, discriminate or permit
discrimination against any person because of race, sex, age, or political or religious opinions or
affiliations in violation of federal or state local ordinances.
XX. CONTRACT SCHEDULE
Exhibit "C" attached hereto is incorporated herein as the Preliminary Project Design
Schedule.
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XXI. UNEMPLOYMENT COMPENSATION FUND PAYMENTS
Before final payment is made by the City to the Architect of the final three percent (3%)
due hereunder, the Architect shall furnish the City a written clearance certifying that all payments
due of contributions or interest which may have arisen under this contract have been paid by the
Architect, or its subcontractor to the Unemployment Compensation Fund of the State of
Nebraska.
XXII. CITY SUPERVISION
It is hereby mutually agreed that the City shall have responsible supervision of all the
services included herein, but no employee of the Architect or any of its subcontractors or of
persons working under the Architect's direction is or shall be deemed to be an employee of the
City. The Architect shall at all times have or cause to have in force Workers' Compensation
insurance covering all its employees and those of any subcontractor and those of anyone under
its direction and control.
XXIII. CITY TO PROVIDE
The City shall provide, upon request, full information regarding requirements for the
Project including a program, (W. Dale Clark Library, Main Floor Renovation and Reorganization,
Technical Services Renovation Project Program Document as approved by the Building
Committee of the Omaha Public Library Board of Trustees, July 25, 1997, George T. Lawson,
Library Building Consultant) which shall set forth the City's design objectives, constraints and
criteria, provided as part of Scope of Services submitted with the Request for Proposal.
The City will provide drawings of the existing W. Dale Clark Library.
The City will provide a budget for the Project including contingencies for bidding,
changes in the Work during construction and other costs which are the responsibility of the City.
The City shall furnish, if requested, a legal description and a certified land survey of the
site, giving, as applicable, grades and lines of streets, alleys, pavements and adjoining property;
rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries
and contours of the site; locations, dimensions and complete data pertaining to existing
buildings, other improvements and trees; and full information concerning available service and
utility lines both public and private, above and below grade, including inverts and depths.
The City shall furnish, if requested, structural, mechanical, chemical and other laboratory
tests, inspections and reports as required by law or the Contract Documents.
The City shall furnish, if requested, all legal, accounting and insurance counseling
services as may be necessary at any time for the Project, including such auditing services as the
City may require to verify the Contractor's Applications for Payment or to ascertain how or for
what purposes the Contractor uses the moneys paid by or on behalf of the City.
The City shall furnish soils testing and a geotechnical report regarding subsurface
conditions and recommendations regarding foundations and other aspects related to site
preparation.
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XXIV. AMENDMENTS OR ADDITIONS:
No amendments or additions shall be made to this Agreement except in writing. Future
agreements between the parties must likewise be in writing.
XXV. CONFLICTS OF INTEREST:
Pursuant to Section 8.05 of the Home Rule Charter of the City of Omaha, no elected
official or any officer or employee of the City shall have a financial interest, direct or indirect, in
any City contract. A violation of that section with the knowledge of the Architect, in addition to
constituting employee malfeasance, shall be cause for the City to unilaterally terminate or void
this Agreement.
XXVI. COPIES OF CONTRACT PRODUCT:
The Architect agrees to comply if required with Section 10-144 of the Omaha Municipal
Code which provides that the City may require that further copies of the contract product be
submitted to the City of Omaha for distribution as follows: one copy to the City Council
President, one copy to the City Clerk, and one copy to the City Council Staff. Such copies shall
be considered as a reimbursable expense of the contract.
XXVII. AMENDMENTS TO AGREEMENT:
Any amendment to this Agreement which, taken alone, increases the original price as
awarded (a) by ten (10) percent if the original price is one hundred fifty thousand dollars
($150,000.00) or more, or (b) by seventy-five thousand dollars ($75,000.00) or more, shall be
approved by the City Council in advance of the acceptance of any purchase in excess of such
limits or the authorization of any additional work in excess of such limits. However, neither
contract nor purchase amendments will be split to avoid advance approval of the City Council.
The originally approved scope and primary features of a contract or purchase will not be
significantly revised as a result of amendments not approved in advance by the City Council.
The provisions of this section will be quoted in all future City contracts. Nothing in this section is
intended to alter the authority of the Mayor under Section 5.16 of the Charter to approve
immediate purchases.
(oo0330) Page 9 of 10
IN WITNESS WHEREOF, the parties hereto have cause these presents to be executed
by their proper officials thereunto duly authorized as to the dates below indicated.
EXECUTED by the Architect this day of 1998.
ATTEST: THE S HEMMER ASSOCIATES INC.
ighlti&-ur
R. WILLIAM CRAMER, AIA ROG J. N , PR SIDENT
PRINCIPAL IN THE FIRM
PROJECT MANAGER
77
EXECUTED by the City this day of aft— 1998.
ATTEST: CITY OF ,s Jf.HA, NE SKA
fife/
I LERK - - HONCSRABLE HAL DAUB
MAYOR OF THE CITY OF OMAHA
APPROVED AS TO FORM:
• a ),,,44,
( 4' .-<..------
ORNEY
(oo0330) Page 10 of 10
EXHIBIT "A"
W. DALE CLARK LIBRARY RENOVATION AND REORGANIZATION PROJECT
Description of Project and Site
W. Dale Clark Library Renovation and Reorganization Project
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Description of Project
The Main Floor
At entry, the architectural design of the building is very successful in creating a sense of
transparency, leading the eye to the open vista of the green space beyond. However, it is
not obvious to patrons entering the library where the "library" is or where to go for
assistance. The Information Desk is tucked away to the south, the-Circulation Desk to the
north, and the Popular Collection and Children's Department well set-back in their own
corners of the building. Staffing restrictions and location of staff limits the ability to
supervise the floor. The main floor collections and services need to diversify to reflect
changing patron tastes and new formats. There is no prominent building directory. Anyone
entering the main floor notices immediately the amount of space that is under-utilized. The
Library Board of Trustees has also provisionally included development of a private sector
coffee shop in the project subject to vendor interest.
After twenty years and many changes in work patterns, organization, and operational
practices, many of the work spaces and public service desks no longer abet the efficient
accomplishment of work tasks. The Circulation Check-in Room, the Information Desk, the
Collection Development workspaces, the Children's Workroom and Storytelling Area all
work against staff productivity. The streamlining of materials handling is.an important •
project issue. -
Twenty years of heavy use has also taken its toll on the floor's finishes. The carpeting and
furnishings are worn, the light fixtures dimmed by accumulated dust and outmoded •
electronics, and the paint has paled. The City of Omaha has identified additional funds
intended to re-carpet the entire main library in addition to the first floor project. This
additional carpeting may or may not be included in the scope of the overall renovation
project.
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In summary, the project seeks to make a higher use of main floor space, to reinvigorate
finishes and furnishings, to immediately engage the interest of patrons upon entry, to make
public service desks more obvious and more effective in floor supervision, to minimize
staffing requirements, and to make staff workspace more productive.
The project seeks to accomplish these ends through a number of means. Some workspaces
are to be reorganized and/or relocated. Floors and walls will be refinished or replaced. Some
or all furnishings on the public floor are replaced. Collection spaces will be reorganized or
expanded. Space will be re-allocated to technology applications.
(000330) June 1998
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EXHIBIT "A"
W. DALE CLARK LIBRARY RENOVATION AND REORGANIZATION PROJECT
Description of Project and Site
W. Dale Clark Library Renovation and Reorganization Project
Technical Services
The library is upgrading the computer systems that figure prominently in the.work flow and
workstation layout in the cataloging division of Technical Services. Clusters of single purpose
terminals shared by library staff are to be replaced by multi-functional microcomputers, one at •
each cataloging staff workstation. New workstations, cabling distribution, and electrical
service will be necessary. A private office is to be provided for the, catalog. departmental .
manager. -
The work space assigned to the physical processing of materials after they are cataloged is to
be increased, the work flow revised, and the area is to be screened from the cataloging area.
Carpeting
Although the original project funding did not allow its consideration, the approved enhanced
level of funding now permits re-carpeting of the entire building.. The city will continue to
investigate the options available to accomplish the re-carpeting project and may elect to
include the work with the first floor renovations. This project timing will be concurrent with
the renovation project under any possible scenarios.
Phasing
Construction, renovation and furnishing installation work is to be phased to allow for
continued operation of the W. Dale Clark Library
Scope of the Work
The architectural. firm will provide complete architectural services for the project and be
responsible for review of the project program document, studying existing conditions,
schematic design, elevation drawings, furnishings layouts, furnishings selection and
specifications, design development, development of project budget, planning and coordinating
project phasing to 'allow continued library operations throughout the project, construction
drawings and specifications, evaluation of bids, review of shop drawings and other submittals,
_ construction administration, securing of as-built documents, review at completion of warranty
period, and other tasks as agreed by client and architect.
Library Consultant
George Lawson, library building consultant, has worked with the library to develop a program
document for the project. Mr. Lawson will be involved with the project throughout schematic
design, design development, and preparation of construction documents and specifications.
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(co0330) June 1998 .
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EXHIBIT "B"
SCHEDULE OF SERVICES
AND
ESTIMATE OF HOURS
W. DALE CLARK LIBRARY RENOVATION AND REORGANIZATION PROJECT
The SCHEMMER ASSOCIATES INC.
Architects-Engineers-Planners
MEYER SCHERER & ROCKCASTLE, LTD
Library Design Consultants
The Schedule of Services and Estimate of Hours attached hereto as Exhibit "B"is for developing
designs related to the W. Dale C/ark Library, Main Floor Renovation and Reorganization,
Technical Services Renovation Project Program Document as approved by the Building
Committee of the Omaha Public Library Board of Trustees, July 25, 1997.
(000330) June 1998 0
EXHIBIT "B"
THE SCHEMMER ASSOCIATES INC.
AVERAGE HOURLY RATES PER PERSONNEL CATEGORY
W. DALE CLARK LIBRARY RENOVATION AND REORGANIZATION PROJECT
Principal $100.00
Project Manager 90.00
Project Architect 70.00
Structural Engineer 75.00
Mechanical Engineer 75.00
Electrical Engineer 75.00
Civil Engineer 75.00
NE Technician 52.00
Draftsperson 42.00
Contract Administrator/Field Observer 55.00
Clerical 35.00
(oo0330) June 1"9981 0
EXHIBIT "B"
MEYER SCHERER & ROCKCASTLE, LTD
LIBRARY DESIGN CONSULTANTS
AVERAGE HOURLY RATES PER
PERSONNEL CATEGORY
W. DALE CLARK LIBRARY RENOVATION AND REORGANIZATION PROJECT
Principal $115.00
Supervisory Architect 1 85.00
Interior Designer 75.00
Architect 1 60.00
Technical Level I 45.00
Technical Level II 40.00
Technical Level III 35.00
(oo0330) June 1998 GO
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EXHIBIT "C"
PRELIMINARY PROJECT DESIGN SCHEDULE
W. DALE CLARK LIBRARY RENOVATION AND REORGANIZATION PROJECT
•
Days After Notice to Proceed
Notice to Proceed
Pre-Design Meeting #1 10
Schematic Design Meeting #2 30
Submittal of Schematic Options,
Preliminary Furniture Plan and Budgets 60
Design Development 120
65% Construction Documents Review Meeting 165
Issue Documents for Bidding 190
Bid Opening 226
City Council Approves Construction Contract 256
Construction Notice to Proceed 270
Complete Construction 466
Warranty Walk-through 766
NOTE: Schedule will be adjusted accordingly based on actual Notice to Proceed date.
000330) June 1998.
•
EXHIBIT "D"
PROJECT ORGANIZATION CHART
W. DALE CLARK LIBRARY RENOVATION AND REORGANIZATION PROJECT
p
W. Dale Clark Public Library
Roger Wozny,P.E.
The Schemmer Associates
Principal-in-Charge
Bill Cramer,AIA
The Schemmer Associates
Project Manager
1 Architecture
MS&R Interior Design
MS&R
Jeff Scherer,AIA
Principal Architect Lynn Barnhouse,CID
Mark Burgess, R.A. Ann Rutten Commers,IIDA,CID
Project Architect Interior Designers
•
The Schemmer Associates
Frank Comisar,AIA
Production Architect
Electrical Mechanical Structural
Engineering Engineering Engineering
The Schemmer Associates The Schemmer Associates The Schemmer Associates
Brad Farmer Todd Mack,P.E. Jeff Ehler, P.E., S.E.
Sr. Electrical Designer Sr. Mechanical Engineer Sr. Structural Engineer
Construction Contract Administration
The Schemmer Associates
Jeff McGill
Construction Services Manager
4\47
(000330) June 1998
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr 19
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the City of Omaha proposes to renovate and reorganize the W. Dale
Clark Library, as identified in the currently adopted Capital Improvements Program; and,
WHEREAS,the Consultant Selection Committee ha recommended The Schemmer
Associates,Inc. be engaged to perform the required professional services. The recommendation is
in accordance with the Professional Services Ordinance and Section 10-187 of the Omaha Municipal
Code; and,
WHEREAS,The Schemmer Associates,Inc.has agreed to prepare working drawings,
project specifications, bidding documents, cost estimates, evaluate bids, attend contractor
conferences, review shop drawings and change order requests and provide routine services for
project inspection and finalization; and,
WHEREAS,the City of Omaha does not have sufficient staff to undertake a project
of this magnitude and The Schemmer Associates, Inc. was selected to provide the professional
services necessary for this Library renovation and expansion project, in accord with provisions of
the ordinance pertaining to the selection for such professional services; and,
WHEREAS, the Public Library Board has concurred in the selection of The
Schemmer Associates, Inc. for this project; and,
WHEREAS, The Schemmer Associates, Inc. has agreed to undertake the work, as
detailed in the attached Agreement, which by this reference is made a part hereof, for a stipulated
fee of$102,000.00, with reimbursements not to exceed$10,150.00.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, the Professional Services Agreement with The Schemmer Associates, Inc.
for architectural/engineering services necessary for the design and preparation of construction
contract documents for the Millard Branch Library expansion and renovation project is approved.
By
Councilmember
Adopted
•
City Clerk
Approved
Mayor
•
.j C-25A
CITY OF- OMAHA •
LEGISLATIVE CHAMBER . •
• Omaha;Nebr 19
PAGE -2-
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the cost of professional
architectural and engineering services provided by The Schemmer Associates,Inc., in accord with
the terms of this agreement, from Library Facilities Fund 329, Organization 1695,Agency 160.
P:\ASD\6327.SAP APPROVED AS TO FORM:
Ilk
ASSI s ►ANT CITY ATTORNEY DATE
•
•
•
•
By. 1'f`
Councilmember •
Adopted....AJG.. , ..199
i Cle
Approved ,
- ,
•
Mayor
•
' o O ,`-F 'd C v' O
CD
iiiIIi
=
•
va r c9 o
cn
o Q. .l CD
•
•
6.1.>.":1?-92-C62..
•
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•
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•