RES 1998-2539 - PO to Nebraska Salt and Grain and Cargill Salt for rock salt 1,;1'1"A'/�.`,7 � RECEIVED Public Works Department
40
.6n,` c September 15. , 199898 : c Omaha/Douglas Civic Center
JC
NA,s;a911 .7r.l S�.P i 0 �f� �3 t3 1819 Farnam Street,Suite 601
. Omaha,Nebraska 68183-0601
C (402)444-5220
'� o��yry 1 ;- +'' • Telefax(402)444-5248
D FEB
Cityof Omaha • Don W.Elliott,P.E.
Hal Daub,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Bid Tabulation and a Resolution authorizing the Purchasing Agent to issue
a Purchase Order to Nebraska Salt and Grain, as primary supplier for regular delivery and to Cargill
Salt, as primary supplier for accelerated delivery on the bid for a price agreement for approximately
22,000 tons of rock salt to be applied on city streets for de-icing during the 1998-1999 winter season.
The following bids were received on August 26, 1998.
Normal Delivery:
Contractor Total Bid
Nebraska Salt and Grain $21.61/ton (Primary Supplier)
Parris Trucking $24.65/ton (Secondary Supplier)
Cargill Salt $25.49/ton (Secondary Supplier)
Accelerated Delivery:
Contractor Total Bid
Cargill Salt $27.26/ton (Primary Supplier)
Nebraska Salt and Grain $28.26/ton (Secondary Supplier)
Parris Trucking $33.65/ton (Secondary Supplier)
The Purchasing Agent is also authorized to issue purchase orders to Parris Trucking and Cargill Salt
as Secondary Suppliers for regular delivery and to Nebraska Salt and Grain and Parris Trucking as
Secondary Suppliers for accelerated delivery.
Multiple awards are necessary so that the division can order salt from other suppliers if the primary
supplier is unable to meet the delivery required.
These contractors have on file a current Annual Contract Compliance Report Form(CC-1). As is
City policy,the Human Relations Director will review these contractors to ensure compliance with
the Contract Compliance Ordinance.
A copy of the bidding documents is on file and available for inspection and review in the City Clerk's
Office.
•
•
Honorable President
and Members of the City Council
Page 2
The Finance Department is authorized to pay the cost of the purchase of rock salt from the Snow and
Ice Control Organization 1420, Street and Highway Allocation Fund 103.
The Public Works Department recommends the acceptance of the bids for the purchase of rock salt
as detailed above, and requests your consideration and approval of this Resolution.
Respectfully submitted, Referred to City Council for Consideration:
Don W. Elliott, P.E. Date Mayor's Office/Title Date
Director
Approved: Ap oved:
fe4ouis A. D' cole x0 Date eorge . D is, Jr. ate
finance Director lJ Huma lations Director
Q
P:\PW1\4093.PJM a �G
46.1saii INTER-OFFICE COMMUNICATION
<CO September 3, 1998
To: Harry Owen, General Services Manager
From: Michael J. DeSelm, P. E., Street Maintenance Engineer
4Z
Subject: Salt Awards for 1998-99
The Street Maintenance Division recommends the following awards for supplying rock
salt for snow and ice control this winter season:
For Normal Delivery:
Primary Supplier Nebraska Salt and Grain $21.61/ton
Secondary Suppliers Parris Trucking $24.65/ton
Cargill $25.49/ton
For Accelerated Delivery:
Primary Supplier Cargill $27.26/ton
Secondary Suppliers Nebraska Salt and Grain $28.26/ton
Parris Trucking $33.65/ton
Multiple awards are necessary so that the division can order salt form other suppliers if
the primary supplier is unable to meet the delivery required. .
The Street Maintenance Division is now needing to build up its stockpiles of salt for the
coming winter. This bid needs to be processed as soon as possible and placed on the
City Council agenda for September 15, 1998.
I appreciate your help in this matter.
c: Don W. Elliott
Larry L. Herrmann
Tom McDonald
Gerry Marfisi
Nellie Cardenas
' .SEP 03 '98 07:47AM CITY OF OMAHA PURCH 402k)444 5423
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' SEP 03 '98 07:48AM CITY OF OMAHA PURCH 402 444 5423 P.2
CITY OF OMAHA L.,
REQUEST FOR BID AND BID SHEET
ON ROCK SALT FOR ICE CONTROL
FROM: P. M.Burke Published August 10, 1998
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street
Otnaba, Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
AMOUNT OF S1,000.00
Bid Closing Date August 28, 1998
11:00 A.M.
IMPORTANT 4.If Federal Excise Tax applies.show amount of same end deduct.
Exemption certificates will be furnished. Do not Include tax In bid.
1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA•DOUGLAS
CMC CENTER,1819 Famam Street,Omaha,NE 68183.0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and dine Indicated,in sealed envelope marked BID ON 8.When submitting bid on kerns listed,bidder may one separate sheet,
ROCK SALT FOR ICE CONTROL make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of materiel or utilization of standard
submitted with bid. FPA_URE TO DO SC'IS CAUSE FOR P°JECTDN. Items or quantity chs gc.
3. Right le reserved to acceptor reject any or all blds In their entirety and 7.Ir you do not desire to bid,return ehee+a with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will Indicate your desire to be removed from our
Council. Right is also reserved to accept or reject any pert of your bid mailing list a you desire a copy of tabulation check(Vr
unless otherwise indicated by you. Please do not call for this Information.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the items(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Crushed Rock Salt per three (3) sheets of specifications
dated July 24, 1998 and special provisions dated
July 24, 1998.
Orders will be on en "if needed" basis for an estimated 22,000
tons throughout the 1998-99 winter season, delivered as soon
as possible at the minimum rate of 100 tons per day.
BID/Ton $ 21.61 $475,420.00
ALTERNATE BID:
Accelerated Delivery BID/Ton & 28.26 $621,720.00
Successful bidder will be required to furnish a performance
bond in the amount of $25,000.00 to guarantee delivery as
indicated; such bond to guarantee reimbursement of any
additional costs experienced by the City, when, in the opinion
of the Street Maintenance Engineer, salt must be acquired
Ail bidders awarded a contract In the amount of$5,000 or more must comply with the Contract Compliance o and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Viademar at(402)444.5087 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or se shown on bid.
(Please Print Legibly or Type)
Payment Terms 7,� NET/30 DAYS Firm NEBRASKA SALT. & GRAIN CO. in NEB
Delivery(or completion) UPON REQUEST.NameNORMAN GEIKEN jj0sggign55attgurr7e 1lorPorated
4441 %XXX Tido PRESIDENT phone 800-292:4Fwc 3087537-7193
Address 115 W. 16TH ST. GOTHENBURG NE 69138
Street/P.O.Box City State Zip
A HP-88 (94)
SEP 03 '98 07:48AM CITY OF OMAHA PURCH 402 444 5423 P.3
CITY OF OMAHA
REQUEST FOR BIDS
ON ROCK SALT FOR ICE CONTROL
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
from another vendor (or vendors) because of failure of the bidder
to deliver salt according to specifications and bid.
NOTE: REQUIREMENT FOR $1,000.00 BID BOND
The surety company Issuing said bond should be licensed
by the State of Nebraska and listed on the current edition of
Circular 570 of the United States Department of the Treasury.
SION ALL.COPIES Firm NE KA SALT & G CO.
BY itr _ a
Title P SIDENT
PH-HC (91) CONTINUATION SHEET
SEP 03 '98 07:49AM CITY OF OMAHA PURCH 402 444 5423 P.
CITY OF OMAHA L. .
• REQUEST FOR BID AND BID SHEET
ON ROCK SALT FOR ICE CONTROL
FROM: P.M. Burke Published August 10, 1998
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnatn Street
Omaha, Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
AMOUNT OF $1,000.00
Bid Closing Date August 26, 1998
11:00 A.M.
awnmErsomonamimw
IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not Include tax In bid.
1. Bid must be In the office of the CITY CLERK,LC-1, OMAHA-D000LAS
CIVIC CENTER.1819 Foment Street,Omaha,NE 88183.0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing data and time Indicated,In sealed envelope marked BID ON 8.When submitting bid on Items listed,bidder may on a separate°heat.
ROCK SALT FOR ICE CONTROL make suggestions covering reduction In posts wherever this Is
2. As evidence of good Ranh a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. Items or quantity change.
3. Right is reserved to acceptor reject any or ad bide in their entirety and 7.M you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so veil indicate your desire to be removed from our
Council. Right la also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation chock(X1.
unless otherwise Indicated by you. Please do not call for this Information.
Quote your lowest price,best delivery and terms,F.O.B.delivery point on the items(s)listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Crushed Rock Salt per three (3) sheets of specifications
dated July 24, 1998 end special provisions dated
July 24, 1998.
Orders will be on en if needed" basis for an estimated 22,000
tons throughout the 1998-99 winter season, delivered as soon
as possible at the minimum rate of 100 tons per day.
BID/Ton $ 25.49 $560,780.00
ALTERNATE BID:
Accelerated Delivery BID/Ton $ 27.26 $599,720.00
Successfu! bidder will be requlrcd to furnish a performcnco
bond in the amount of $25,000.00 to guarantee delivery as
indicated; such bond to guarantee reimbursement of any
additional costs experienced by the City, when, in the opinion
of the Street Maintenance Engineer, salt must be acquired
All bidders awarded a contract In the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be In effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Viademar at(402)444-S067 or Tony Acosta at(402)444-5053:however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)4445400 or as shown on bid.
(Please Print Legibly or Type)
Payment Terms q6 Net 30 daysFinnCargill Incorporated--Salt Division
incorporatedin Delaware
Delivery(or completion) Name Denise A. Dobek signature ll l Q; 1i'=mac. c .4�.,
3-5 work calendar days following award Title Bid Specialist phong800-600-7258 Fwx. 888•jJ39-87Q5
A* 24950 Country Club Blvd. , Suite 450, North Olmsted. OE 44070-5333
Street,P.O.Box City State Zip
HP-88 (94)
' SEP 03 '98 07:49AM CITY OF OMAHA PURCH 402 444 5423 P.5
CITY OF OMAHA
REQUEST FOR BIDS
ON ROCK SALT FOR ICE CONTROL
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
from another vendor (or vendors) because of failure of the bidder
to deliver salt according to specifications and bid.
NOTE; REQUIREMENT FOR 91,000.00 BID BOND
The surety company Issuing said bond should be licensed
by the State of Nebraska and listed on the current edition of
Circular 570 of the United States Department of the Treasury,
$ION ALL COPIES Flint Cargill Incorpora d--•Sa1t Division
BY,Olf_.,Ik,. l 2
Title Bid Specialist--Denise A. Dobek
PH-8C (91) CONTINUATION SHEET
• C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr September 22 ,19 9 8
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS,bids were received on August 26, 1998 for the purchase of rock salt for
the 1998-1999 winter season; and,
WHEREAS,Nebraska Salt and Grain submitted a bid of$21.61 per ton for rock salt
for regular delivery and Cargill Salt submitted a bid of$27.26 per ton for rock salt, for accelerated
delivery purchased under this agreement,being the lowest and best bids received for rock salt for the
1998-1999 winter season.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT,the bid of$21.61 per ton for regular delivery from Nebraska Salt and Grain
and the bid of$27.26 per ton for accelerated delivery from Cargill Salt for rock salt, a copy of the
bid documents is attached and by this reference made a part hereof, being the lowest and best bids
received, be accepted.
BE IT FURTHER RESOLVED:.
THAT,the Purchasing Agent be authorized to issue purchase orders to Nebraska Salt
and Grain and Cargill Salt for a price agreement for the purchase of rock salt.
THAT,the bid of$24.65 per ton and$25.49 per ton for regular delivery from Parris
Trucking and Cargill Salt, as alternate suppliers, and the bid of$28.26 per ton and$33.65 per ton
for accelerated delivery received from Nebraska Salt and Grain and Parris Trucking, as alternate
suppliers, be accepted and a purchase order issued.
BE IT ALSO FURTHER RESOLVED:
THAT,the Finance Department is authorized to pay the cost of rock salt for the 1998-
1999 winter season from the Snow and Ice Control Organization 1420, Street and Highway
Allocation Fund 103.
P:\Pw1\4094.PJM APPROVED AS TO FORM:
'cCL 41118
ASSISTANT CITY ATTORNEY DATE
By...71-1/14-11/546:111(A4--
Councilmember
Adopted. SEP .1998.. 7
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Approved...
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