RES 2023-0403 - PO to FirstWireless Inc for Handheld Radio System and Alarm Interface for MO River WRRF City Clerk Office Use Only:
Publication Date (if applicable):
RESOLUTION NO.2 2,3 D E13 Agenda • / L Date:
Departmen
Submitter:
L',l/J te(' 7ris
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the Missouri River Water Resource Recovery Facility of the Public Works
Department is in need of Handheld Radio System, Alarm Interface, Repeater, Rack Charger, and
Radios; and,
WHEREAS, due to the specialized nature of this type of equipment and service, it is
recommended that the bidding procedures be waived in accordance with Section 5.16 of the
Home Rule Charter of 1956 for the purchase of unique or non-competitive items; and,
WHEREAS, FirstWireless, Inc. has agreed to provide these Handheld Radio System, Alarm
Interface, Repeater, Rack Charger, and Radios; and,
WHEREAS, the cost of this purchase, as delineated on the attached quote, which by this
reference become a part hereof, is $43,645.85, will be paid from the Sewer Revenue Fund 21121,
Missouri Resource Recovery Facility Maintenance Organization 116613, year 2023 funding.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
THAT, as recommended by the Mayor, the purchase order to FirstWireless, Inc. for Handheld
Radio System, Alarm Interface, Repeater, Rack Charger, and Radios, in accordance with Section
5.16 of the Home Rule Charter of 1956, is hereby approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the cost of these purchases from the
Sewer Revenue Fund 21121, Missouri Resource Recovery Facility Maintenance Organization
116613, year 2023 funding.
1254cvr APPROVED AS TO FORM
111 310
CITY ATTORNEY DATE
Adopted:
APR 1 8 219, 1 -L1
Attest:
City Clerk
Approved:
Mayor
Douglas County Purchasing Department
Unique Item/Sole Source Justification
Email the completed sole source packet to: PUR_sole_source@douglascounty-ne.gov,
Department: Public Works
Vendor: FirstWireless, Inc. Vendor email: BobS(c�firstwirelessinc.com
Estimated annual $43,645.85 City of Omaha expenditures $20,000.00 or more
expenditure: require a resolution,which should be obtained
following Purchasing approval.
Product/Services Handheld Radio System, Alarm Interface, Repeater, Rack Charger,Base
requested: Station,Radios, and Installation
Will federal grant monies be used to fund this spend? Yes X No
Place an "X" next to all entries that apply to the proposed sole source product or
service. More than one entry may apply.
1 The listed vendor is the original manufacturer. There are no regional distributors.
• (ATTACH: The manufacturer's written certification that no regional distributors exist).
*NOTE: Item No. 3 must also be completed.
2 The parts/equipment are not interchangeable with similar parts/equipment of another
. manufacturer. (ATTACH: Memo explaining justification)
3 This is the only known (a) parts/equipment that will meet the need of the Department
. or
(b) service that will perform the intended functional need of the Department.
(ATTACH: Memo detailing the specialized function or application.)
4 X The parts/equipment are required from this source to permit standardization. iI
• (ATTACH:Memo describing the basis for standardization request.)
5 This is the only known vendor that can supply this product.
• (ATTACH:Memo explaining why no other vendor is acceptable)
6 None of the above apply.
(ATTACH: Memo with detailed justification for the unique item/sole source request)
The sole source packet should be one (1) PDF document that includes:
(1) Completed and signed form, (2) department memo and (3) vendor quote/pricing.
The undersigned requests that the competitive procurement process be waived and that the
vendor identified as the supplier of the service or goods, be authorized as a unique source (sole
source) for the service or goods.
2 5
Department Head/Elected Official Date
FidtaRurdl a 9 Volt,"e•f t L
Eric J. Carlson Digitally signed by Eric J. Carlson
Approved by: Date: 2023.03.29 09:18:46 -05'00'
NOTE: Sole source is not valid until Purchasing approves by signing this form. Upon approval, this
justification is valid for two (2)years from the date of signature and may be used to make additional purchases for the
same product or service listed on this form. City purchases$20,000.00 or more must still have an annual resolution.
Revised 04.05.2022 Neb. Rev.Stat.§23-3109(1)
Saddle Creek RTB Handheld Radio System and Alarm Interface
FirstWireless, Inc. Sole Source Saddle Creek RTB Project Handheld
Radio System, Alarm Interface, Repeater, Base Station, Rack
Charger, Radios, and Installation
TO: Robert Stubbe, Public Works Director
FROM: Michael Arends,Manager, WRRF Engineering &Remote Facilities
SUBJECT: Sole Source Purchase of a Handheld Radio System, Alarm Interface, Repeater,
Rack Charger, Base Station, Radios, and Installation for Saddle Creek Retention Treatment
Basin
DATE: March 27, 2023
The City of Omaha Water Resource Recovery Facilities Division is requesting a sole source purchase
from FirstWireless,Inc. for Handheld Radio System,Alarm Interface,Repeater,Rack Charger, and
Radios. The City currently uses this same system at its two water resource recovery facilities. The sole
source purchase of this system and its components will retain standardization of equipment at the new
treatment facility for wet weather flows and will allow interface with our automated systems to broadcast
alarms in the facility.
The vendor has supplied a quote for$43,645.85 for the Motorola Repeater,Duplexer and enclosure,
cabling, 6-unit rack charger, 6 radios and batteries, Control Station Radio,and the Teldio Alarm System
and Interface Server plus installation.
FirstWireless, Incla°
-4 i Communications for the Midwest.
MOTOROLA
13444 L STREET,OMAHA,NE 68137402-895.6100 FAX:402-895-6260 Authorized Tvo-Way
Radio Dealer
EQUIPMENT PROPOSAL FOR:
Missouri River WWTP-Saddle Creek Project
Attn:Brannon Borchers
Motorola MotoTrbo SLR5700 Series Repeater,XPR7550e Radios.E. .y
re s,1{q.$ E AIC COO • �a�Sltl tatR .�a i s ., ;1 tif:.mf:: E at
1 1 AARIOQCGANQ1 Motorola SLR5700 Repeater List$4,450 4,005.00 $4,005.00
lb 1 DSCP10725UNTU1'Untuned Mobile Style Duplexer List,$453 330.69 $330.69
lc 1 PMLE4548 Rack Mounted Enclosure for Duplexer 320.00 $320.00
Id 1 CXTA42A-2 N to N cable for repeater to duplexer&preselector to duplexer 55.00 $55.00
le 1 CXTA42E-2 N to BNC for repeater receive to duplexer 55.00 $55.00
To Use Customer provided 19"rack for mounting of repeater system hardware
2 1 Antenna System Hardware 1,909.00 $1,909.00
Qty,2 Unity Gain antenna,splicer,250'LMR400 cable,connectors,polyphaser,mounts
3 6 AAH56RDN9RA1 Motorola XPR7550e with Color LCD Display* 1,308.75 $7,852.50
3a 6 QA04950 Impres Lithium Ion,TIA4950 UL Intrinsically Safe Upgrade 59.60 $357.60
3b 6 QA02302 Stubby antenna INCLUDED INCLUDED
3c 6 H885 5-year warranty INCLUDED INCLUDED
3d 4 H951 Delete Single Unit Chargers 20.00 g ( ) ($80.00)
4 1 PMPN4284 6-Unit Rack Charger List,$707.40 495.18 $495.18
5 6 PMMN4025 Shoulder Mic with 3.5mm jack,Noise Cancelling List$114.00 79.38 $476.28
6 1 Teldio Alarm System/Telco Ineterface Server(Integration,1 year support) 21,120.00 $21,120.00
7 2 Motorola XPR5550e Control Station Radio List$1706 1,364.80 $2,729.60
8 1 New FCC License for on-site repeater operating in digital mode 540.00 $540.00
SUB TOTAL $40,165.85
CAVEATS SALES TAX
A Pricing is at or below NE State Contract 14534 OC price between State of Nebraska and Motorola INSTALL* $3,480.00
Solutions Inc. FREIGHT FOB ORIGIN
*Includes in shop set up and configuration of system on site installation to include termination of
coaxial cable,mounting of repeater and antenna system hardware. Customer responsible to
provide roof pentration and to contract for LMR400 coaxial cable to be run from repeater to
antenna locations. ASSUMES LIFT IS STILL AVAILABE FOR OUR US IN BASEMENT TOTAL $43,645.85 •
TERMS:
NET 30 FROM INVOICE
PRICING IS VALID FOR 30 DAYS.
FREIGHT-PREPAY AND ADD TO INVOICE
DELIVERY 1-2 WEEKS A.R.O.
PREPARED BY: Bob Stephany DATE: 03/15/23
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