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RES 2023-0402 - PO to ESRI for GIS Software maintenance for May 4, 2023 to May 3, 2024 City Clerk Office Use Only: I(' Publication Date(if:pp icable): RESOLUTION NO./-4/�� � Agenda Date: [ 4 yff, Department: Submitter: WON 111 CITY OF OMAHA LEGISLATIVE CHAMBER Omaha, Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, the Public Works Department and other City Departments use Geographic Information System (GIS) software developed by Environmental Systems Research Institute, Inc. (ESRI); and, WHEREAS,these Departments desire to use software maintenance services provided by ESRI for the ESRI GIS software, it is therefore recommended that the bidding procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique and non-competitive items; and, WHEREAS, ESRI will provide GIS software maintenance services as detailed in the attached Quotation Number 26128646, which by this reference becomes a part hereof, for the time period from May 4, 2023 to May 3, 2024; and, WHEREAS, funds for these maintenance services, in the amount of$90,819.30, will be paid from the Street Allocation Fund, with reimbursements to come from various Public Works Department Divisions' budgets and other budgets as outlined in the attached schedule,which by this reference becomes a part hereof. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the Public Works Department will obtain GIS software maintenance services for the period of May 4, 2023 to May 3, 2024 from Environmental Systems Research Institute, Inc. per Quotation Number 26128646 and that the bidding procedures be waived in accordance with Section 5.16 of the Home Rule Charter of 1956 for the purchase of unique and non-competitive items. BE IT FURTHER RESOVLVED: THAT, the Purchasing Agent is authorized to issue a purchase order to Environmental Systems Research Institute, Inc. in the amount of$90,819.30 to be paid from the Street Allocation Fund 12131, Pavement Maintenance Organization 116158, year 2023 expenditure, with reimbursements to this organization from various Public Works Department Divisions' budgets and other City Departments as outlined in the attached schedule. 3349htp ppR D 4772 1'U CITY ATTORNEY DATE Adopted: APR 18 20231 Attest: City_Clerk Approved: Mayor • \ �� `, 1\ ' es r'® Esri Inc380 New York Street Redlands CA 92373 Subject: Renewal Quotation Date: 03/31/2023 To: Organization: City of Omaha Public Works Fax#: 402-444-5248 Phone#: 402-444-3982 From: Rosny Hang Fax#: 909-307-3083 Phone#: + 19093691 174 Ext. 1 174 Email: rhang@esri.com Number of pages transmitted Quotation #26128646 (including this cover sheet): 7 Document Date: 02/02/2023 Please find the attached quotation for your forthcoming term. Keeping your term current may entitle you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. If your quote is regarding software maintenance renewal, visit the following website for details regarding the maintenance program benefits at your licensing level http://www. esri.com/apps/products/maintenance/qualifying.cfm All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. Please note: Certain programs and license types may have varying benefits. Complimentary User Conference registrations, software support, and software and data updates are not included in all programs. Customers who have multiple copies of certain Esri licenses may have the option of supporting some of their licenses with secondary maintenance. For information about the terms of use for Esri products as well as purchase order terms and conditions, please visit http://www. esri.com/legal/licensing/softw are-license.html If you have any questions or need additional information, please contact Customer Service at 888-377-4575 option 5. • esriRedl , 92373 Quotation Phone:+ 190936911741174 Fax#: 909-307-3083 Date: 02/02/2023 Quotation Number: 26128646 Contract Number: 334152 Send Purchase Orders To: Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Rosny Hang City of Omaha Please include the following remittance address Public Works on your Purchase Order: 6th Fl Environmental Systems Research Institute, Inc. 1819 Farnam St P.O. Box 741076 Omaha NE 68183-1000 Los Angeles, CA 90074-1076 Customer Number: 110941 For questions regarding this document, please contact Customer Service at 888-377-4575. Item Qty Material# Unit Price Extended Price 10 1 52384 3,300.00 3,300.00 ArcGIS Desktop Advanced Concurrent Use Primary Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 1010 3 52385 1,320.00 3,960.00 ArcGIS Desktop Advanced Concurrent Use Secondary Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 2010 2 86497 1,650.00 3,300.00 ArcGIS Desktop Standard Concurrent Use Primary Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 3010 9 86500 1,320.00 11,880.00 ArcGIS Desktop Standard Concurrent Use Secondary Maintenance Please note Esri has introduced a price change and this quote reflects current pricing for your organization. It is important to us that we are able to continue to deliver value through enhancements to products, solutions, and capabilities. Your renewal provides access to all the benefits you are familiar with,which you can review at https://go.esri.com/maintenance For questions related to the price change, please reach out to your assigned Esri Account Manager. Quotation is valid for 90 days from document date. Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly,then prior to invoicing,your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. To expedite your order, please reference your customer number and this quotation number on your purchase order. J • 380 New York Street L_"?X,, Redlands, CA 92373 Quotation l, 1 Phone: + 190936911741174 Page 2 Fax#: 909-307-3083 Date: 02/02/2023 Quotation Number: 26128646 Contract Number: 334152 Item Qty Material# Unit Price Extended Price Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 6010 1 87232 550.00 550.00 ArcGIS Spatial Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 7010 1 87198 550.00 550.00 ArcGIS 3D Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 8010 6 87192 440.00 2,640.00 ArcGIS Desktop Basic Single Use Primary Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 9010 1 93094 1,100.00 1,100.00 ArcGIS Desktop Basic with Extensions Single Use Primary Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 10010 45 87193 330.00 14,850.00 ArcGIS Desktop Basic Single Use Secondary Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 11010 5 93095 990.00 4,950.00 ArcGIS Desktop Basic with Extensions Single Use Secondary Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 12010 5 97444 100.00 500.00 ArcGIS Engine Single Use w ithout Extension Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 • 380 New York Street � ��'� ® elands, CA 92373 Quotation , � esrhhiRd �`� <, 1\ Phone: + 190936911741174 Page 3 At Fax#: 909-307-3083 Date: 02/02/2023 Quotation Number: 26128646 Contract Number: 334152 Item Qty Material# Unit Price Extended Price 13010 1 118242 550.00 550.00 ArcGIS Data Reviewer for Desktop Concurrent Use Primary Maintenance Start Date: 05/04/2023 End Date: 05/03/2024 14010 1 148104 4,140.00 4,140.00 ArcGIS Desktop Advanced Single Use Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 15010 1 148107 1,755.00 1,755.00 ArcGIS Desktop Extensions Single Use Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 16010 10 153147 110.00 1,100.00 ArcGIS Online Viewer Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 17010 3 153148 550.00 1,650.00 ArcGIS Online Creator Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 18010 1 157007 100.00 100.00 ArcGIS Community Analyst Web App Online Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 19010 11 165531 220.00 2,420.00 ArcGIS Online Editor Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 20010 3 165531 218.79 656.38 ArcGIS Online Editor Annual Subscription -� 380 New York Street �-°�- ® CA 92373 Quotation � � e s r 1 �,> (� Phone: + 190936911741174 Page 4 • r,J, Fax#: 909-307-3083 Date: 02/02/2023 Quotation Number: 26128646 Contract Number: 334152 Item Qty Material# Unit Price Extended Price Start Date: 05/06/2023 End Date: 05/03/2024 Subscription ID: 6853849727 21010 49 165533 385.00 18,865.00 ArcGIS Online Mobile Worker Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 22010 4 165535 765.00 3,060.00 ArcGIS Online GIS Professional Basic User Type Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 23010 1 165536 3,025.00 3,025.00 ArcGIS Online GIS Professional Standard User Type Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 24010 1 165537 4,150.00 4,150.00 1 ArcGIS Online GIS Professional Advanced User Type Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 25010 1 180148 1,500.00 1,500.00 ArcGIS Drone2Map Advanced for ArcGIS Online Promotional One-Time Annual Subscription Start Date: 05/04/2023 End Date: 05/03/2024 Subscription ID: 6853849727 26010 1 165533 267.92 267.92 ArcGIS Online Mobile Worker Annual Subscription Start Date: 08/23/2023 End Date: 05/03/2024 Subscription ID: 6853849727 Item Subtotal 90,819.30 Estimated Tax 0.00 Total USD 90,819.30 DUNS/CEC: 06-313-4175 CAGE: OAMS3 • 380 New York Street � ®Redlands, CA 92373 Quotation esr i �.�.� 1,4 Phone:+ 190936911741174 Page 5 rJ� Fax#: 909-307-3083 Date: 02/02/2023 Quotation Number: 26128646 Contract Number: 334152 Item Qty Material# Unit Price Extended Price Renewal Options: • Online: Renew through My Esri site at https://my.esri.com • Credit Card • Purchase Order • Email Authorization • Email or Fax: Email Authorization, Purchase Order or signed quote to: • Fax: 909-307-3083 • Email: service@esri.com Requests via email or signed quote indicate that you are authorized to obligate funds for your organization and your organization does not require a purchase order. If there are any changes required to your quotation please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at http://assets.esri.com/content/dam/esrisites/media/legal/ product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at http://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full .pdf apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at http://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy GSA, BPA) on your ordering document. 380 New York Street ove:=‘ 1esn®Redlands, CA 92373 Quotation Phone: + 190936911741174 Page 6 Fax#: 909-307-3083 Date: 02/02/2023 Quotation No: 26128646 Customer No: 110941 Contract No: 334152 Item Qty Material# Unit Price Extended Price US FEDERAL CUSTOMERS: If you are a federal customer or a contractor purchasing on behalf of a federal customer a purchase order is required to receive an invoice. Please email the purchase order to service@esri.com By signing below, you are authorizing Esri to issue a software support invoice in the amount of USD plus sales tax, if applicable. Please check one of the following: I agree to pay any applicable sales tax. I am tax exempt. Please contact me if Esri does not have my current exempt information on file. Signature of Authorized Representative Date Name (Please Print) Title c "" r Police $8,432.94 Dave Van Dyke Parks $2,751.76 Josh Frey Planning Drafting $5,001.76 Jennifer Nielsen Planning Housing $1,785.19 Jennifer Nielsen Planning Urban Planning $1,248.82 Jennifer Nielsen Public Works CCSM . $12,580.88 Brett Kelly Public Works Design $4,537.65 Krista Wassenaar Public Works Environmental Quality $4,809.41 Jim Kee Public Works Sewer Maintenance 1 $28,420.29 Chris Clowers Public Works Traffic $5,389.68 Jeff Riesselman Public Works Parking $4,742.95 Ken Smith Fire _ - - - $11,117.94 Zach Ryan -- - _._ a :?dsti z •Y,F »