RES 1999-0187 - Contract with Sureclean Inc for janitorial services at vehicle maintenance and impound lot facilitiesw.
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u t �� ' L, ° i: Omaha/Douglas Civic Center
z WrZ9r` ;Rt, ., 1819 Famam Street,Suite 706
ilf y 99 Pubc 14 Pn 12; ?8 Omaha,Nebraska 68183-0706
o' (402)444-3814
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D� may , FAX(402)444-5903
4TFD FE10°5 !8 t "I-II i k
(i F t i 1 I,•` I`1 s , Patrick J.McPherson
City of Omaha s t V i�'��` " ` Director
Hal Daub,Mayor
Honorable President
and Members of the City Council,
Transmitted herewith is a Bid Tabulation and a Resolution authorizing the award of a contract to
Sureclean, Inc. for janitorial services at the Vehicle Maintenance and Impound Lot Facilities for a
12 month period beginning February 1, 1999.
The following bids were received on December 16, 1998.
Contractor Total Bid
SURECLEAN, INC. $29,880.00 (BEST BID)
Tender Loving Care $15,000.00.
In view of Tender Loving Care's performance level and June, 1998, termination of the Traffic
Maintenance Facility contract, their lowest bid is not the best bid.
The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is City
policy, the Human Relations Director will review the contractor to ensure compliance with the
Contract Compliance Ordinance.
The Finance Department is authorized to pay the cost of janitorial services at the Vehicle
Maintenance and Impound Lot Facilities from the Building Services Division Fund 001, Agency
100, Organization 1021.
The Administrative Services Department recommends the acceptance of the bid received from
Sureclean, Inc., in the amount of $29,880.00, being the best bid received, and requests your
consideration and approval of this Resolution.
Respec s ed, Referred to City Council for Consideration:
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Patrick J. McPherson Date ' ayor's Office/Titl � Date
Director
Ap. oved: S Approve .
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Louis A. D'Ercole .tea `ate George L. ►.of , J . Date
Finance Director \. Human R. . ions Director
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DEC 24 '98 09: 15AM CITY OF OMAHA PURCH 402 444 5423 P. 1
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INTER-OFFICE COMMUNICATION
Date: December 29, 1998
TO: P r asing gent
FROM: BY:
Patric J.McPherson,Director Walt Graves,Superintendent
Administrative Services Department Building Services Division
SUBJECT: Vehicle Maintenance Janitorial Services Bid Acceptance
The purpose of this letter is to recommend acceptance of a bid for janitorial services at the Vehicle
Maintenance Facility and the Vehicle Impound Facility.
In view of Tender Loving Care's (TLC) performance level and June 1998 termination of the Traffic
Maintenance Facility contract, their lowest bid is not the best bid. TLC's current performance at Vehicle
Maintenance, Vehicle Impound, and Street Maintenance (26th & Lake and 87th & Vernon) facilities is
substandard. We are receiving weekly complaints. TLC is a one-man operation and his service level
deteriorates in direct proportion to the amount of work he takes on.
The Administrative Services Department, Building Services Division, recommends accepting the bid
submitted by Sureclean, Inc. as being the best bid. The monthly charge for Vehicle Maintenance is
$1,980.00 and the monthly charge for the Vehicle Impound Facility is $510.00 for a yearly total of
$29,880.00.
Please make charges against Building Services Division's Fund 001, Agency 100, Organization 1021, and
Object 2560. If you require further information, please call me at 444-5906.
dmk
c: Ron Fritz
BSD File
F:\COMMON\BSD $\FBUDGET\ACCEPT\\98VMFIL
JAN 07 '99 03:09PM CITY OF OMAHA PURCH 402 444 5423 P. 1
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• CITY OF OMAHA `1.?4.id(
REQUEST FOR BID AND BID SHEET
ON: JANITORIAL SERVICES
FROM: P. M. Burke Published December 2, 1998
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Parnam Street
Omaha. Nebraska 68183-0011
. BID BOND OR CERTIFIED CHECK REQUIRED IN THE
AMOUNT OF 5% IF THE TOTAL AMOUNT
FOR THE ITEMS OFFERED IS$20,000 OR MORE
Bid Closing Date December 16, 1998
11:00 A.M. 1
IMPORTANT 4.If Federal Excise Tax apptias,show amount of earns and deduct.
Exemption certificates will be furnished. Do not include tax In bid.
1. Bld must be In the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS
CIVIC CENTER, 1819 Famam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time Indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
JANITORIAL SERVICES make suggestions covering reduction in costs wherever this Is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid, FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all Olds In their entirety and 7.If you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our
Council. Right Is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check( I.
unless otherwise Indicated by you. Please do not call for this Information.
Quote your lowest price, best delivery and terms, F.O.B. delivery point on the items(s) listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
Furnish all necessary labor and material as indicated, equipment
and supervision to perform satisfactory janitorial services at the
Vehicle Maintenance Facility, 2606 North 26th Street, and the
Impound Lot, 7809 "F" Street for a 12 Month Period, extend-
ible on a month-to-month basis for an additional year at the option
of the City), per the attached specifications (10 pages) and plan.
Vehicle Maintenance,2606 North 26th Street
MONTHLY CHARGES $ 1,980.00
X 12 S 23,760.00
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Impound Lot, 7809 "F" Street
MONTHLY CHARGES $ 510.00
6, 120.00
X 12 = $_
ALL OR NONE - TOTAL BID g29,880.00
All bidders awarded a contract In the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department,Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Viademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BND or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or es shown on bid.
(Please Print Legibly or Type)
Net 10 SureClean, Inc. Incorporated in 1998
Payment Terms oh Firm
Lawyer Waller signature Supervisor ,Ge,€ ,
Delivery(or completion) Name Supervisor
30 calendar days following award Title Phone Ficl1-112Pti Fax .
Address16574 Oak Street Omaha NE 681'94 ,O9
JHP-8B (94) Street/P.O. Box City State 'R iP
JAN 07 '99 03: 10PM CITY OF OMAHA PURCH 402 444 5423 P.2
CITY OF OMAHA
REQUEST FOR BIDS
ON JANITORIAL SERVICES
NOT AN ORDER Page 2
QUANTITY DESCRIPTION UN T PRICE EXTENSION
Bid to be awarded to "Total Annual Bid". All weekly, monthly,
quarterly, semi-annual and annual services to be included In total
bid. Monthly charge to be 1/12 of total.
Questions regarding this bid may be referred to Ruthe Sterlin
for Vehicle Maintenance at 444-4942, and Barb Oetter for
Impound Lot at 444-88722.
A tour of these facilities may be arranged through either
person listed above,
NOTE: REQUIREMENT FOR BID BOND
The surety company issuing the bid bond should be licensed by
the State of Nebraska and listed on the current edition of Circular 570
of the United States Department of the Treasury.
SureClean, Inc.
SIGN ALL COPIES Firm
By
Title Supervt.so
PH-8C (91) CONTINUATION SHEET .
. C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr 19
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS,bids were received on December 16, 1998, for janitorial services at the
Vehicle Maintenance and Impound Lot Facilities for a 12 month period; and,
WHEREAS, Sureclean, Inc., submitted a bid of $29,880.00, being the best bid
received for the janitorial services.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, the bid of $29,880.00 from Sureclean, Inc., for janitorial services at the
Vehicle Maintenance and Impound Lot Facilities for a 12 month period beginning February 1, 1999,
being the best bid received,be accepted and a contract for the same awarded.
BE IT FURTHER RESOLVED:
THAT,the Finance Department is authorized to pay the cost of the janitorial services
at the Vehicle Maintenance and Impound Lot Facilities from the Building Services Division
Fund 001, Agency 100, Organization 1021.
APPROVED AS TO FORM:
ASS .TA►I T CITY ATTORNEY DATE
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By.. .71'fl'14.1/&-29 -w
Councilmember
Adopted JAN.. ..¢..1999 -d
--g€aCity Clerk / pp
Approved //Of
ACTING Mayor
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