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RES 1999-0664 - Contract with Contractor's Machinery for trencher/backhoe } • , • • o� ,�,,, 3 �Y ?"1 j�i� `D Administrative Services Department / „1V Omaha/Douglas Civic Center al � t1C1 FEB 23 PH 1, 39 1819 Famam Street,Suite 706 ' Omaha,Nebraska 68183-0706 ti ,.".,. ,, .- .. (402)444-3814 o 1- A !j'�7 • ' E '� FAX(402)444-5903 RATEDFEBBvr 0 ,i. • r " a •``^` '`A Patrick J.McPherson City of Omaha Director Hal Daub,Mayor Honorable President and Members of the City Council, Transmitted herewith is a Bid Tabulation and a Resolution authorizing the award of a contract to Contractor's Machinery for one (1) Trencher/Backhoe. The following bids were received on January 27, 1999. Contractor Total.Bid CONTRACTOR'S MACHINERY $42,954.00 (BEST BID) Ditch Witch $32,853.03 (Unacceptable) In view of Ditch Witch's failure to meet specifications in 10 areas as detailed in the attached list, their lowest bid is not the best bid. The contractor has on file a current Annual Contract Compliance Report Form(CC-1). As is City policy, the Human Relations Director will review the contractor to ensure compliance with the Contract Compliance Ordinance. The Finance Department is authorized to pay the cost for one (1) Trencher/Backhoe from the 1998 Equipment Bond Fund#380. The Administrative Services Department recommends the acceptance of the bid received from Contractor's Machinery,in the amount of$42,954.00,being the best bid received, and requests your consideration and approval of this Resolution. Respectfully submitted, Referred to City Council for.Consideration: 62 ;9 Patrick J. McPherson Date Mayor's Office/Title Date Director ppro ed: Approv 5" ,00,2\-/r 5/19/99 ouis A. D'Ercole Ddte George D i , Jr. Date Finance Director Human lations Director P:\ASD\8781.SKZ • r' 402 444 5967 ' • ' FEB-23-1999 14: 18 OMAHA BUILDING SERVICES 402 444 5967 P.01/02 s '-> CL iiik , ,\,,, ,,, , Aiiiw ,_ I , __.,.,... 2 ,v.() -ii,% ,ifi � w Da • - P7 .-- .*:2_ si:a ,___ c, - U m i 1— w U W O O d 0 Q cn m < Q Q a r c n W E. oO y 0 = o �I ` O Q zi c w _ y re z O r o s •y O= Y ; �� O bo dam: Q . t1 V) a) Q e CI3 > U. 0 tikil .....CL .75= 0CL LL'I 0 = OL2 w c a 'a O w Cg 0 Z m d } E CZ +' «C LnZw O _r v T ay V e u. w -I '3 Cr_ t cc !l. Z s c a F a w H - a ns J © rn O c Z F��i 1 c -- O m U' FEB-23-1999 14: 18 OMAHA BUILDING SERVICES 402 444 5967 P.02/02 '' ''---'-.7) N it: c) ..s.k:,..,. .—. . ,L.-9,, D IL .A ..„...,._ ,_ _ __ s, , , = e,k, . , , . 0 \„..\.. „ . .,-- LI- l- w -� re. , z CT4 kk . , _...,,_ D a_ a. J� _U �J . 0...,... D Ct v.41 Cl- O O O O cn O c WLL. Q d d as 2 0 a. o y 0 0 O �nB LL O Qa ` g a•cd N cifY to co •> 0 t a d 7y ill ` N to `- U z m U ' E. g aO Ol N o tu.� C oO Cl) U.S to OSv aiC I N .o 1 m Z W O U 'p U L w J d a e as o Cam. Z � E� ° c a ti `o Q W 5 u N ? ea cc 0� m O O n$ tt z O CD o ,t1 r cLi TOTAL P.02 Interoffice MEMORANDUM Dedicated To Excellence To: Pat Burke,Purchasing Agent From: Wayne Reed Subject: Bid Award, Trencher,Back Hoe,ASD Building Services Date: February 4,1999 Revised March 10, 1999 The Administrative Services Department,Vehicle Maintenance Division recommends acceptance of the bid by: Contract Machinery,to supply one Trencher,Back Hoe for a bid price of$38,355.00 plus the optional trailer for$4,599.00 making a total bid price of$42,954.00. Please Proceed with writing the resolution for the City Council. The low bid is being rejected because of the ten exceptions,which Vehicle Maintenance feels some of these are major non-acceptable exceptions. 1.) Engine specification called for 4 cylinder liquid cooled,they offered 3 cylinder air cooled 2.) No diagnostic Manuals 3.) Hand controlled brake instead of foot controlled 4.) Tires,we called for 8 ply,theirs is 4 ply 5.) Bucket reel specifications call for 124,they will provide 102 6.) Bucket rotation to be 180 degrees,they will provide 130 degrees 7.) Chain speed specifications for 647 F.P.M.they will provide 420 F.P.M. 8.) Backhoe blade we specified 31-degree angle,they will provide 20 degrees. In each direction we call for 35 degrees,theirs is 28 degrees 9.) Trailer tire size different 10.)Trailer deck height we called for 15",they will provide 22.5" Attachment PC. Pat McPherson Walt Graves Bid Award,Trencher,Back Hoe • November, 1998 B.I. Building Services SPECIFICATIONS FOR FOUR WHEEL DRIVE/INDUSTRIAL TYPE TRENCHER/BACKHOE W/TRAILER GENERAL: Machine shall be of the latest current model of standard design, complete with all standard equipment and tools. All components shall be designed to be compatible as recommended by the manufacturers. Bidders are to furnish full description and descriptive materials in unit bid with the bid. Unit shall be fully operational and meet or surpass the following minimum requirements. TYPE: Machine shall be a rubber-tired, diesel powered, four wheel drive, industrial type tractor only. It shall be equipped with a fully hydraulic trencher, and fully hydraulic backhoe attachment. ENGINE: Engine shall be liquid cooled, four-cycle diesel with a minimum of four(4) cylinders, 91 cubic inch displacement and a minimum net fly wheel horsepower of 33.5 H.P. at governed R.P.M. Engine shall be equipped with flow replaceable type oil filter, fuel filter, and dry type air cleaner. It shall have muffler with rain cap, governor and automatic engine shut down device to protect against low oil pressure and high coolant temperatures. Shall be equipped with automatic cold weather starting aid. Sound levels must be within Federal O.S.H.A. Regulations. COOLING: Manufacturer's standard with thermostat and antifreeze to -35 degrees F. ELECTRICAL: • Twelve (12) volt system minimum with 30 amp alternator and heavy-duty 525 CLA battery minimum. Shall include horn, electric reverse alarm system, and strobe light. One (1) Target Tech Model 851 strobe light with amber lens mounted in the center of roll bar. Shall have dash mounted flush rocker style switch. The strobe light system shall be activated and protected be a(20) amp breaker installed in fuse box. The strobe light is only to be activated when the ignition key is in the "on" position. The system shall be protected be Napa AT272 accessory relay. If the vehicle is not equipped with a plug in, an adapter will have to be used. No type of solenoid shall be used in the system. All strobe light wires are to be protected by plastic loom covering. Base for strobe light shall be#210846. SPECIFICATIONS FOR FOUR WHEEL DRIVE INDUSTRIAL TYPE TRENCHER/BACKHOE WITH TRAILER PAGE 3 TIRES: All tires front and rear to be 26x12.0x12, (8) ply, off road type, to also include (1) spare tire and mounted wheel. FUEL TANK: Thirteen (13) gallon minimum capacity. Minimum of ten(10) gallons of fuel when unit is delivered. HYDRAULIC SYSTEM: Hydraulic pump capacity twenty seven (27) G.F.M. minimum with full flow oil filter, designed to handle all demands of trencher and backhoe operations with ease. Hydraulic oil reservoir shall have a minimum capacity of six (6) gallons. BACKHOE: Bucket Reach: 124 inches minimum from pivot point Bucket Swing: 90 degrees minimum from center line each Bucket Rotation: 180 degrees minimum Bucket Size: 24 inch,heavy-duty standard scooping Profile Bucket, minimum 2.8 struck capacity with bucket teeth. Digging Depth: 69 inch minimum (IEMC rated) Digging Force: 2,300 pound minimum(IEMC rated) Backhoe lifting capacity shall be from a minimum of 600 lbs, to a maximum of 770 lbs. TRENCHER: Shall be able to dig 60 inches deep Shall be able to dig 6 to 16 inches wide Chain speed shall be 647 F.P.M. Drive: 1. Shall be hydrostatic driven with reservoir 2. Boom angle from horizontal shall be 60 degrees up and 60 degrees down 3. Planetary Drive, up 55 degrees and down 60 degrees. Angle of departure shall be 22 degrees 4. Drive chain shall have a minimum of 50,000 pound, tensile strength. Backfill Blade: 1. Shall be a 62 inch wide by 14 inch tall Backfill Blade. 2. Shall have Lift clearance of, minimum 15.5 inches. With Grade clearance of 8 inches. 3. Must be able to angle to 21 degrees 4. Shall be able to angle each direction 35 degrees 5. Shall be able to tilt 8 degrees y N ' SPECIFICATIONS FOR FOUR WHEEL DRIVE INDUSTRIAL TYPE TRENCHERBACKHOE WITH TRAILER PAGE 5 • AXLES: Shall be 6,000 pounds with electric brake. The Trailer is to have Two axles. HITCH: Shall be adjustable pintel type with breakaway switch and chains ELECTRICAL: All wiring shall be in conduit All lights shall meet Federal Spec. Regulations Shall have three tie downs on each side WEIGHT: The empty weight of the trailer not to exceed 3,000 pounds TONGUE JACK: To have adjustable Bull Dog type tongue jack WARRANTY: The successful bidder shall warranty entire unit for one (1) full year from date of satisfactory delivery. DELIVERY: The Trencher/Backhoe and trailer shall be delivered to the Vehicle Maintenance Department, 2606 North 26th Street. Vehicle to be completely serviced for operation. • B.I.Trencher with Backhoe C- A 2• CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebr 19 RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: 5 WHEREAS,bids were received on January 27, 1999 for one (1) Trencher//Backhoe; and, WHEREAS, Contractor's Machinery submitted a bid of$42,954.00,being the best bid received for one (1) Trencher/Backhoe. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, the bid of$42,954.00 from Contractor's Machinery for one (1) Trencher/ Backhoe, being the best bid received,be accepted and a contract for the same awarded. BE IT FURTHER RESOLVED: THAT, the Finance Department is authorized to pay the cost of one (1) Trencher/Backhoe from the 1998 Equipment Bond Fund#380. APPROVED AS TO FORM: /G T T CITY ATTORNEY DATE P:\ASD\8782.SKZ By .71(114-114/46) Councilmember Adopted 1 6 1999 ,-Q C ity C Approved O��/ PP Mayor • . b o • .I: i ui 'iu ; J v, w pa Oas o � O� p CD • ...C.) O R. 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