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RES 1999-0941 - Bid from PAR III for tree removal and pruning in NP Dodge Park, ti oM�Hi,NF� Parks, Recreation & ��o 7 R E C E I V E D Public Property Department Omaha/Douglas Civic Center ��cif ,:mat a 1� C.'J � ��� ��. 26 1819 Famam Street,Suite 701 c+®. 11• 99 Omaha,Nebraska 68183 0701 oAo • ro r ,. (402)444 5900 �4r ire CITY � sEt1 FAX(402)444-4921 F°FEB" April 13, 1999 ,, 0 M M A, i .u .A YN A James P.Cleary City of Omaha Director Hal Daub,Mayor Honorable President and Members of the City Council, Transmitted herewith is a Resolution authorizing the acceptance of the bid from PAR III in the amount of$50,039.00 for park tree removal and pruning in N.P. Dodge Park. The following bids were received on March 17, 1999: CONTRACTOR BID PAR III $ 50,039.00 (BEST BID) Jeffs $ 69,000.00 Arbor 1 $116,774.00 Shawnee Mission $136,115.00 Hayden's No Bid Hughes No Bid Marv's No Bid Moore's No Bid Stroud's No Bid PAR III has on file a current Annual Contract Compliance Report Form(CC-1). As is City policy, the Human Relations Director will review the contractor to ensure compliance. Funds of $50,039.00 have been appropriated in the General Fund No. 001, Agency No. 120, Organization No. 1214, Parks and Community Centers. The Finance Department is authorized to pay the cost this account. The Parks, Recreation and Public Property Department recommends the acceptance of the bid from PAR III for park tree removal and pruning of trees in N.P.Dodge Park,within the bid specifications; and requests your consideration and approval of this Resolution. Honorable President and Members of the City Council Page 2 The Parks,Recreation and Public Property Department recommends the acceptance of the bid from PAR III for park tree removal and pruning of trees in N.P.Dodge Park,within the bid specifications; and requests your consideration and approval of this Resolution. Respectfully submitted, Referred to City Council for Consideration: 3-1� �(' /71.72 ` 3 3f es P. Cleary,Direc Date Mayor's Office/Title > lOate arks, Recreation and Public Property Department Approved as to Funding: Approved: 'r-? 7 a-an'r L0a-0 Louis A. D'Ercoleg Ddte George L Da is Jr. ate Finance Director Human _ations Director P:\PRPP\4472.PJM • 0 d o d C . o D v N o CO M m v O V c -► T < v I.. 00 m 00 0 --I `� Z "� CD _ 8_ 3 0 m Z O R. ea n 0 m 2 Z .0 • D CD °' m -. m 22 CO = G) C o 0 �. O m d 0 = M Cl) 2 (CIO 3 N m a o �' X 73 Z. = 1-3 N a V) m N. N 5- O. • 0 0 2 = m p 0 0 a Z rr _ 73 = 0 CO w 00 00 03 W su 3 rn 0 0 0 0 0 0 0 3 0 c c c c c c < 3 3 3 3 3 3 . D v a o a a r t/) to to 0 (/) 0 3 3 3 3 3 3 W -\4 G C 7_7'i7 Z ) C 0 0 k)1-n -7-71 ,..3 ----1----F• I ( ' ( icei -,1. _x c t t) 4 -. rn co xi c r ` z z z m _ lA LPervi W G Z Z Z Z G rn .i�V 9\-e-5 I f y V p V w 1 ID 43 .o c 7 :• Z Z _D n }�t�RV S _ i f V 03 a I . . 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Burke Published March 3, (l 999 City Purchasing Agent 1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1 1819 Farnam Street • Omaha, Nebraska 68183-0011 • BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT OF 5% IF THE TOTAL AMOUNT FOR HIE ITEMS OFFERED IS $20,000 OR MORE Bid Closing Date March 17, 1999 11:00 A.M. IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct. • Exemption certificates will be furnished. Do not include tax in bid. 1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS CIVIC CENTER,1819 Famam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet, TREE REMOVAL&PRUNING VARIOUS PARKS make suggestions covering reduction in costs wherever this is 2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change. 3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining. the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[A. unless otherwise indicated by you. Please do not call for this information. Quote your lowest price, best delivery and terms, F.O.B. delivery point on the items(s) listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION Tree Removal & Pruning at the listed locations. Work will be performed in accordance with the attached specifications (32 pages). Separate awards will be made for each area. • LUMP SUM Tree Removal and Prunings at Benson Golf Course. 490 . prunings and 23 removals. Work to be completed in 33 days. BID/lump sum /l i 0 LP $ 2Si 7 6C0 lit SG0 LUMP SUM Tree Removal and Prunings at N.P. Dodge Park. 545 prunings . and 107 removals. Work to be completed in 64 days. . - a3101(A "-- - BID/lump sum 2/,0 tI 5 $ :So 10 39 . . LUMP SUM Tree Removal and Prunings at Boyd Park. 42 prunings ZOU . . . • _. and 6 removals. Work to be completed in 5 days. 272.0 BID/l• ump sum 5 o�0 All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be In effect for 12 months from the date received by the . Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita . Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or : SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid. • . (Please Print Legibly( or Type) Payment Terms % Finn o.' I Ai C. Incorporated in AI ei Delivery(or completion) Name 0 Qa n JP n fl r` Signature 1111A.,._ ‘5 � 3 9 Q b calendar days following award Title PA 12� Phone 1101---1V -31� Fax 40 D- ' �J I • Address 1)6 Y D)q U ;°Mil,`Ando^ /° 1 C� vz'. Pa e HP-8B (94) street/P.O.Box C' state Zip J • .4 CITY OF OMAHA REQUEST FOR BIDS ON: TREE REMOVAL & PRUNING VARIOUS PARKS NOT AN ORDER Page 2 QUANTITY DESCRIPTION UNIT PRICE EXTENSION LUMP SUM Tree Removal and Prunings at Levi Carter Park, Kiwanis Park and Island; 522 prunings and 80 removals. Work to be completed in 53 days. 81371 BID/lump sum 39 137 $ 6)17t(6 LUMP SUM Tree Removal and Prunings at Miller Park and Golf Course; 329 prunings and 22 removals. Work to be completed in 24 days. 2J r S BID/lump sum $317128O zti,7 s LUMP SUM Tree Removal and Prunings at Benson Park ; 423 prunings and 50 removals. Work to be completed in 38 days. S1703 BID/lump sum I B lass- $ 31 q5g Each tree removal site is a geographically separate site, not dependent or related to any other tree removal site, and each site will be.considered a separate award per bid and attached specifications. NOTE: REQUIREMENT FOR BID BOND The surety company issuing either the bid bond or the performance bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. INSURANCE The successful contractor shall provide a certificate of insurance indicating adequate workmen's compensation,public liability in an amount not less than $300,000 for injuries including accidental • . death to any person and subject to the same limit for each person . . in an amount not less than $500,000 where more than one person is involved in any one accident; and property damage insurance in an amount not less than $300,000, and the City of Omaha as • an additional insured, • SIGN ALL COPIES Firm O� By24.�_ . -., Title 40J,l_fli PH-8C (91) CONTINUATION SHEET 1 + { Il .A . 7'. . • CITY OF OMAHA J.T, 1. REQUEST FOR BID AND BID SHEET i a . • ON TREE REMOVAL&PRUNING VARIOUS PARKS 9 FROM: P. M. Burke Published March 3, kl 999 City Purchasing Agent 1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1 1819 Farnam Street • Omaha,Nebraska 68183-0011 BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT OF 5% IF THE TOTAL AMOUNT FOR THE ITEMS OFFERED IS$20,000 OR MORE Bid Closing Date March 17, 1999 11:00 A.M. IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct. • Exemption certificates will be furnished. Do not include tax in bid. 1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS CIVIC CENTER,1819 Famam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet, TREE REMOVAL&PRUNING VARIOUS PARKS make suggestions covering reduction in costs wherever this is 2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change. 3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining. the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[ ]. unless otherwise indicated by you. Please do not call for this information. Quote your lowest price, best delivery and terms, F.O.B. delivery point on the items(s) listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION Tree Removal & Pruning at the listed locations. Work will be performed in accordance with the attached specifications (32 pages). Separate awards will be made for each area. LUMP SUM Tree Removal and Prunings at Benson Golf Course. 490 prunings and 23 removals. Work to be completed in 33 days. BID/lump sum LUMP SUM Tree Removal and Prunings at N.P. Dodge Park. 545 prunings • and 107 removals. Work to be completed in 64 days. BID/lump sum • S LUMP SUM Tree Removal and Prunings at Boyd Park. 42 prunings and 6 removals. Work to be completed in 5 days. BID/lump sum All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be In effect for 12 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid. (Please Print Legibly or Type) Payment Terms % Firm Incorporated in Delivery(or completion) Name Signature calendar days following award Title Phone Fax Address HP-8B (94) Street/P.O.Box City State Zitar CITY OF OMAHA REQUEST FOR BIDS ON: TREE REMOVAL& PRUNING VARIOUS PARKS NOT AN ORDER Page 2 QUANTITY DESCRIPTION UNIT PRICE EXTENSION LUMP SUM Tree Removal and Prunings at Levi Carter Park, Kiwanis Park and Island; 522 prunings and 80 removals. Work to be completed in 53 days. BID/lump sum $ LUMP SUM Tree Removal and Prunings at Miller Park and Golf Course; 329 prunings and 22 removals. Work to be completed in 24 days. BID/lump sum $ LUMP SUM Tree Removal and Prunings at Benson Park ; 423 prunings and 50 removals. Work to be completed in 38 days. BID/lump sum $ Each tree removal site is a geographically separate site, not dependent or related to any other tree removal site, and each site will be considered a separate award per bid and attached specifications. NOTE: REQUIREMENT FOR BID BOND The surety company issuing either the bid bond or the performance bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. INSURANCE The successful contractor shall provide a certificate of insurance indicating adequate workmen's compensation,public liability in an amount not less than $300,000 for injuries including accidental death to any person and subject to the same limit for each person in an amount not less than $500,000 where more than one person is involved in any one accident; and property damage insurance in an amount not less than $300,000, and the City of Omaha as an additional insured, SIGN ALL COPIES Firm By Title PH-8C (91) CONTINUATION SHEET / 1998 PARK SURVEY PARK D 006E. ARK I ZONE 40k/ BLOCK' /117(c) ate /o-/) S� 66 7 I ME, I 1 IC I .Ta1)n,1 .j Per 1,-,4,64 number pruning I I removals �DBH AILANTHUS IAL 1 e3 CLL & 1 / 65 ASH I AS 2 3 AG BIRCH 'BI 3 ASk) I /4 / L CRAB APPLE ICA 4 /no pi_ // / CEDAR CD 5 4cAj j /I CATALPA I CT _ 6_ 8 oy EL QER ! /4 �, COTTONWOOD I CW 7 / 7),IL 6r r V 1 / Z ELM, AMERICAN EA 8 3 I co 74 oft) c.6c01) 1 a G, i ELM, SIBERIAN IES 9 CocrcJcc,Lr�.t i / �— FIR I FR 10 /yhi L B E/'/' v I /5 GINKGO IGK 11 vLREr ,30 HACKBERRY INK 12 4S� / i // Z. HONEYLOCUST HL 13 /YItii.,BE,�r, I / 9 _ K. COFFEETREE KC 14 Mo_oErr'� j /3 LARCH LA 15 /S. ) j /0 LOCUST, BLACK LB 16 /-}S 4i ; 2 Z LINDEN, LI 17 ,qs,k j I ,R CJ • 403 MAPLE, BOX ELDER MB 18 Cc,4..)c,,vcuvao 0ai 6r,,.,.c.f? I SU MAPLE, SUGAR IMG 19 /y),q pLE j 2.2_ /o 6 !MULBERRY 1 ML 20 /r PL f ( /8 / ;MAPLE, NORWAY 1 M N 21 /'12,g PI_� 1 MAPLE, RED 1 MR 22 iqcs A/ I q / 3 6 ;MAPLE, SILVER I MS 23 Cv-4a4v(,)000 1 3(� 1OAK, BUR I 0 B 24 Coi-J .,,ck ri0 46 1 OAK, PIN I OP 25 ELDER I /6o 'OAK, RED OR 26 /3 074 FL..00R I /c; / 1OAK, WHITE IOW 27 /YJvL.gEc-c\ I / 1- /0 1 PINE, AUSTRIAN I PA 28 c04-o'vc ccc �'v� 'moo zk..nf 2 43-t3 I POPLAR , WHITE I PP 29 CG-/-10ti ,-r� i 6.2 'PINE, SCOTCH IPS 30 PGA £LDjif • I / 1 1 PINE, WHITE I PW , 31 /)')vc E re y ; /0 / READBUD 1 RB 32 Cp. c.4)Wu,0 I 43 1 SPRUCE SU 33 (jp,(.. ‘L 0£ I 8 3 'SYCAMORE ISY 34 /nf}(2LE., cis 'WALNUT IWN 35 Pm./ _ I // 7 1I3LA`k Lc. ILLC.C.J ) 36 int.'L3£r/) I I • 3 I cAerel 1 c 37_ /nuLbEif 19 I ic,,‹1Ey�J I a 38 46,U 17 A ?, RinuR /rJ,9PLE IAM 39 Mc/LQE::/ I I "-lc AL.4 c,- 4J I Lcuti I = 5 4.5 T—,� I PruNE • Z 1998 PARK SURVEY PARK MEIMPI9R 1 ZONE 40k) BLOCK] pate Jv-/I sj C, 7 1 cnZ, I/1001 Jc), ) a AfsJl i,,,ca 02 I I I I number I pruning 1 I removals I DBH I AILANTHUS I AL 91 8/..-9c.< Lci)i..j J 7 ' ASH AS 4 2 i LAck 601 LL.ocL) I G BIRCH BI 13 8c EL_oci I /9 CRAB APPLE CA -1 4 /,r7 uL o Er(y CEDAR CD 4 5 ask/ I 7 CATALPA .. CT i 6 45JU 1 7 COTTONWOOD CW 147 e0,c &._oE.R I / Z ELM, AMERICAN EA 4 8 1-Mcer3,�;c I /y ELM, SIBERIAN ES 1 9 /rue_ �E ro j /, FIR FR 50 in vL Err R,3 GINKGO GK ,51 (77.4 ALE /,S HACKBERRY HK 52 /),4PGE /-3 il) HONEYLOCUST HL ,53 i,3�X 6� / :;.K. COFFEETREE LARCH 1 KC $4 �c;x E c Ot / ILA 55 /JvLo&r / LOCUST, BLACK I LB _5 6 /3ax £L .Q LINDEN, 7 ILI 57 /1�.4PL� ! 7 MAPLE, BOX ELDER MB S 8 6 )( �t Oc,P ; / MAPLE, SUGAR 1MG 5 9 /YI(i Eris/ ! a1/4.3 1 MULBERRY 1 ML (00 ✓n v� 3 E;/) j /3 MAPLE, NORWAY 1 MN (01 ��/L 3c is /5 MAPLE, RED I MR (02 )1vL 13er.r1 Z LeoT.1 8 -/0 'MAPLE, SILVER I MS 3 �� et E /s' SOAK, BUR I0B (p 4- inuL 3F,'r/ 1OAK, PIN 1OP 425 rnvL 3Erc 1 /0 I OAK, RED 1 OR �6 8� L r2 C,Q i /G ' IOAK, WHITE IOW (a7 63c,A E LCT1Z I l5 'PINE, AUSTRIAN IPA (08 /y)v�3`, 8 (POPLAR , WHITE 1PP (p9 eOx eL, £P . Crc;.ii.d) I I PINE, SCOTCH I PS 70 , Gx ECOE,e I Z( I PINE, WHITE 1 PW i 71 egaX (Lc c,4 I /3 1 READBUD I RE /r 2 1--71,?cKlEct)' I L; !SPRUCE 1 SU _ 73 C oc,/c.r.,c:c;D I /+- SYCAMORE ISY 74 (L4c>;Lc1,L.LccJ j ll} 1 WALNUT I WN ' 75 /I"Jv_AE, ( I 13 76 J77(/ .6£r.y I 7 m • 1 1 77 (.-L 3cii, \ I8 . 78 /)2c'L 6 Er/ .I 7f 7, /J uL i err I t:34- 0 1 80 AsC I /G 1998 PARK SURVEY PARK 1 0006.6.. PARS I I ZONE ziOI J BLOCKj //Qoo ,te I -6 s I ,7/E_ I/40 i O-oh, ) J Per501'o DQI 1 1 1 number I pruning 1 'removals !DBH 1AILANTHUS 1AL a mu�3&'i/ I �G 1ASH 1AS 82 )4,4cK3d/y i /C BIRCH 1 BI 83 rnvL 3 . /'t 1 CRAB APPLE 1 CA 8 4 66/.. EL do /Co 10EDAR ICD 85 gc ELn ,r? / 9- 'CATALPA ICT 86 Ca iicfiXtec0 2-4e30€ 5 -8 (COTTONWOOD 1CW 7 � , /I1c.,2-Bf/n/ lZ 1 ELM, AMERICAN 1 EA 8 8 MA.Pi_ /2 - 1 ELM, SIBERIAN 1 ES s, 8 9 /710_0E 17/ I / I FIR 1 FR 9C e1.4)c/( //-Lcc<.) %E 1GINKGO 1GK Co-ifciv- zD . i J/ 1 HACKBERRY IHK 92 C.of-jcrt/c<r-r,0 i 32- IHONEYLOCUST IHL 93 S�ipPEr/ I /Z 1 K. COFFEETREE I KC j'4 ,L, 0 a 1- 1 LARCH ILA vzi5 S/ 3 LOCUST, BLACK I LB c/6'' 2_in 2. Lei o c,e �5 -7 LINDEN, ILI 17 £Lr,-) 1L E,? 4-5-7-/) • IMAPLE, BOX ELDER IMB 98 GL4cK 6(.//LLci-Li I /j 'MAPLE, SUGAR 1MG 91 Calk-A;cc-ye-0 34c4rjr? I 6-7- 7 IMULBERRY IML 160 Co c42(<_ele.0 MAPLE, NORWAY 1 MN id/ AS'!v j MAPLE, RED I MR {02, Ask.) IMAPLE, SILVER 1MS _/63 A5k ' IOAK, BUR 10B /04 L/NDE I S IOAK, PIN 10P toy I Coir'em4.0esa9 43 10AK, RED IOR _/gz-i L` T_____ oc10 i 38 ►OAK, WHITE 10W /O7j co n V) I S 1 1 PINE, AUSTRIAN I PA _ I POPLAR , WHITE (PP J 1 PINE, SCOTCH I PS _ PINE, WHITE 1 PW READBUD !RB ! i 1 SPRUCE (SU • _ 1 SYCAMORE 1 SY 1 WALNUT WN _ 7 i ! I f1 f . 1 0 ! 1 u eS\ Of:71.4t 73, . 4/ .. .. *I e , . • v.. � M ck y; t4 -, .\_______). r.... wa �+s I . d 4 5� Lc is ~J 3 M Z eYs N.4 aJ \ ,S `4, L I`\�1/// �+ -2 '_ =off 3 l.- ` ' _:• re i.� ,r1.2Z t / 4 ; i '.ice ▪ r + L r 3r 41 h 1f ; �, //•N VJ N• — r(\,_,...,, 4.....olz 'r9/ a c'..10 c. itt4Z" ...ct-4 le!, de P3 fi,Re^/'.�� mac© '� c ® 'V V3 +1.R Z`. r�1� C %et:.' 'A ' 3 / a N a 3<< � c ' ' •e� . 12 r3 ' A r - r3( 'sQ �� s 01 -art CPS 3 r a 21 o •ik G"� •�r o0 1 n G-- nZ po �, a0 . � 4 I nr ' si , z . .o.G ,1 ;' ' x • o WA p ` + i�� % _t : PeTa M AD 'I �� $ H • r 2- t, ^l . • .:j TREE PRUNING SPECIFICATIONS • GENERAL This is a tree pruning contract to bring the attached list(s)of woody vegetation into compliance with Section 37 of the Omaha Municiple Code. Tree pruning, cleanup and disposal are included. The City of Omaha, Park Division shall be furnished a listing of the contractor's personnel and motorized equipment. The City may inspect all equipment to be used by the contractor prior to the commencing of the contract. This resource list will be used by the City to determine the contractor's ability to complete tree work. The contractor will be responsible for the storage of all equipment, material and have adequate provisions for storage off the work site. TREE PRUNING Pruning shall consist of the removal of dead or obviously weak branches, one inch in diameter or greater,bridged limbs and all sprouts on the lower eight feet of the tree. All limbs over sidewalks, paths and grass areas to be a minimum of eight(8) feet. All limbs over major street surface shall have a minimum clearance of fourteen(14) feet. All limbs over minor streets and alleys shall have a minimum clearance of twelve feet(12). Clear 6 feet around: structures,playgrounds, signs; traffic lights, include pruning so that the lights are visible to motorists for more than 150 feet.; street lights, so that the street light can be seen when standing half way to the next street light and when standing on the adjacent public sidewalks. Remove all stubs to "natural target"pruning cuts. All final cuts shall be "natural target"pruning cuts as described by Dr. Alex Shigo. Precut branches that weigh over 20 pounds to prevent splitting into the parent limb. When a tree should be removed due to extensive decay, splits or other defects, stop work on that tree and notify the City of Omaha. Call 444-5956. See attached illustrations. The City reserves the right to decrease the total number of trees to be pruned. The City also reserves the right to limit the work assigned to the successful bidder based upon that contractor's recent work history. Specifications for Tree Pruning Page 1. • Bids are solicited for each individual tree pruning. ,DISPOSAL All woody material must be disposed of in ways that are approved by the Park Maintenance Superintendent. The sweeping and removal of debris from the street, walk and other public areas will be completed before the barricades are removed. All materials originating from pruned trees must be removed. It will be the responsibility of the contractor to pay dump fees as may be necessary for disposal. Delays in cleanup are to be reported by the contractor to the Park Maintenance Superintendent on the day such delays occur along with an estimate of when the cleanup can be expected. Any complaint calls resulting from the contractor's failure to cleanup shall be investigated. If remedial action is required the City may take such action as is required and the cost of such action shall be withheld from any monies due to the contractor under this contract. EXAMINATION OF CONDITION It is required that each bidder will make a personal examination of the site of proposed work and of its surroundings. TIME OF STARTING AND COMPLETION The work to be done under this contract is to begin within ten (10) calendar days from the date of the"Notice to Proceed" letter from the City of Omaha, Park Maintenance Division. WORK PROGRESS The contractor must notify the Park Maintenance Division at least once a week of their work progress. INSPECTION The Park Maintenance Superintendent, or his designated representative may inspect the work of the contractor at anytime and may suspend operation, if it is not being performed in a SAFE MANNER, or not in accordance with the contract specifications. The acceptance of an individual unit of work is solely within the discretion of the Park Maintenance Superintendent. PROPERTY ACCESS Contractor must obtain permission to use adjacent property for access to or from worksite. Specifications for Tree Pruning Page 2 5 ‘ 4Nr HOURS OF WORK No saws or power equipment shall be started prior to 7:00 a.m. or after 10:00 p.m. Monday through Saturday. No work shall be done on Sunday or legal Holidays, except in case of emergency. FORESTER'S CERTIFICATE The contractor must have a current Arborist License from the City of Omaha, prior to being awarded the bid. CONTRACTOR REPRESENTATIVE The contractor shall have a current licensed Arborist in direct and personal charge of the work and the Arborist and shall be on the job at least 50%of the working hours. The Arborist shall have a current local address and telephone number through which he may be contacted. SAFETY The contractor shall use safety procedures and devices as recommended by applicable ANSI Standards or required by City ordinance and shall be liable for all accidents and damages occasioned in any way by his acts, or by acts or neglect of sub-contractors, agents, employees or workers. This includes the use appropriate means to prevent pedestrians and observers from entering into the tree work area. POSTING The Park Maintenance Division, upon request will furnish"No Parking" signs. If there persists a particular parking problem, the contractor should contact the Park Maintenance Division. When a job is completed,the signs must be immediately removed. STREET BLOCKING In the event thoroughfares need to be blocked it will be done in accordance with"The Manual of Barricading Standards, Specifications, Methods and Materials for the City of Omaha"adopted March 3, 1992. For more information call Traffic Engineering (444- 5250). PROTECTION OF EXISTING STRUCTURES The contractor shall carefully protect all property including structures and utilities both above and below the ground. All damages to property and structures, including walks Specifications for Tree Pruning Page 3 and driveways, trees, shrubs and turf; shall be satisfactorily restored or replaced by the contractor at his expense. All property damage, public or private, will be reported to the Park Maintenance Division in a timely manner. The contractor shall present a signed • release from the damaged property owner prior to final contract payment. PUBLIC UTILITIES The Park Division will advise the Power Company at the time of bidding of addresses where power problems exist. The contractor is then responsible to coordinate with the utility for power line clearance and/or wire drops. When pruning is done by OPPD it is the contractor's responsibility to remove all pruned material by the end of the work day. PUBLIC LIABILITY AND WORKMEN'S COMPENSATION The successful bidder is to provide acceptable copies of Public Liability, Workmen's Compensation Insurance and signed the contracts within ten (10) calendar days of bid opening. Insurance Documents and signed contracts must be submitted to the Purchasing Agent. The successful bidder shall provide a Certificate of Insurance indicating adequate Workmen's Compensation, Public Liability of not less than $300,000.00, ($500,000.00 if more than one person) and Property Damage of not less than $300,000.00 and with the City of Omaha as additional insured. Failure to provide acceptable copies of insurance, or to sign the contracts within ten (10) days shall be cause for rejection of said bid. PAYMENTS Trees pruned in conjunction with this contract will be paid in accordance with this document and said payment price shall include all labor, materials, supplies, equipment and supervision to remove the trees and dispose of the waste products. No separate payments will be made for final clean-up, adjustments, alterations or other necessary corrections to place the work in readiness for final inspection and acceptance. Any payment to the contractor shall be made after the invoice for services is sent to the Park Maintenance Division at 1523 South 24th Street and the work is approved by the Contract Manager. LIQUIDATED DAMAGES FOR DELAY The contractor guarantees that he/she can and will complete the work within the above time limit, or within the time as extended. Should the contractor fail to complete the work within this time limit, or within such extra time as allowed by Park Maintenance Division, there shall be deducted from monies due the contractor, a sum of Five Dollars ($5.00)per tree,per day, not pruned. This sum shall be considered and treated not as a penalty,but as liquidated damages due the City from the contractor by reason of inconvenience to the public, an added cost of supervision, maintenance and other items which have caused an expenditure of public funds resulting from the failure to complete the work within the time specified. Specifications for Tree PruningAK 0 Page 4 TERMINATION The City reserves the right to cancel this agreement by way of a written notice to the contractor. SUBCONTRACTING Each bidder must have sufficient employees and equipment to perform the requirements of this contract. No subcontracting will be allowed without the prior written consent of the City. sptrprnp.doc 02/99 • Specifications for Tree Pruning . Page 5 TREE REMOVAL SPECIFICATIONS GENERAL This is a tree removal contract for storm damage trees specified on the attached list. It includes tree removal, cleanup and disposal. The City of Omaha,Park Division shall be furnished a listing of the contractor's personnel and motorized equipment. The City may inspect all equipment to be used by the contractor prior to the commencing of the contract. This resource list will be used by the City to determine the contractor's ability to complete tree work. The contractor will be responsible for the storage of all equipment., material and have adequate provisions for storage off the work site. The City reserves the right to increase or decrease the total number of tree removals of the awarded contract by 10% and the total cost of this tree removal increase or decrease will be added to or deducted from the contract prices as quoted by the successful bidder. The City also reserves the right to limit the work assigned to the successful bidder based upon that contractor's recent work history. Bids are solicited for the completion of all tree removal on a lump sum price bid. DISPOSAL All woody materials shall be removed from the site and disposed at a designated City of Omaha disposal site. The site will be designated at the time of operation by the Park Maintenance Contractual Services Coordinator. The contractor will be allowed to use the disposal site at no cost to the contractor. The designated site will be 11 th & Locust. The City of Omaha reserves the right to open or close new or existing site (s), however site(s)will be available to the contractor throughout the duration of the contract. The sweeping and removal of debris from the street, walk and other public areas will be completed before the barricades are removed. All materials originating from the removal operation must be removed by the contractor within 48 hours. Delays in cleanup are to be reported by the contractor to the Park Maintenance Contractual Services Coordinator on the day such delays occur along with an estimate of when the cleanup can be expected. Any complaint calls resulting from the contractor's failure to cleanup shall be investigated. If remedial action is required the City may take such action as is required and the cost of such action shall be withheld from any monies due to the contractor under this contract. Specifications for Tree Removal Page 10 EXAMINATION OF CONDITION . It is required that each bidder will make a personal examination of the site of proposed work and of its surroundings. TIME OF STARTING AND COMPLETION The work to be done under this contract is to begin upon an issuance of a written"Notice to Proceed" letter from the City of Omaha,Park Maintenance Division. WORK PROGRESS The contractor must notify the Park Maintenance Contractual Services Coordinator at least once a week of their work progress. INSPECTION The Park Maintenance Contractual Services Coordinator, or his designated representative may inspect the work of the contractor at anytime and may suspend operation, if it is not being performed in a SAFE MANNER, or not in accordance with the contract specifications. The acceptance of an individual unit of work is solely within the discretion of the Park Maintenance Contractual Services Coordinator. PROPERTY ACCESS Contractor must obtain permission to use adjacent property for access to or from worksite. HOURS OF WORK No saws or power equipment shall be started prior to 7:00 a.m. or after 10:00 p.m. Monday through Saturday. No work will be done after 5:00 p.m. on Christmas Eve and all day Christmas Day. All work done on Sunday or other legal Holidays will be done between the hours of 7:00 a.m. and 5:00 p.m. FORESTER'S CERTIFICATE The contractor must have a current Arborist License from the City of Omaha, prior to being awarded the bid. CONTRACTOR REPRESENTATIVE The contractor shall have a current licensed Arborist in direct and personal charge of the work and the Arborist and shall be on the job at least 50%of the working hours. The Arborist shall have a current local address and telephone number through which he may be contacted. Specifications for Tree Removal Page 2 f I SAFETY The contractor shall use safety procedures and devices as recommended by applicable ANSI Standards or required by City ordinance and shall be liable for all accidents and damages occasioned in any way by his acts,or by acts or neglect of sub-contractors, agents, employees or workers. This includes the use appropriate means to prevent pedestrians and observers from entering into the tree work area. POSTING The Park Maintenance Division, upon request will furnish"No Parking" signs. If there persists a particular parking problem, the contractor should contact the Park Maintenance Division. When a job is completed, the signs must be immediately removed. STREET BLOCKING In the event thoroughfares need to be blocked it will be done in accordance with"The Manual of Barricading Standards, Specifications, Methods and Materials for the City of Omaha"adopted March 3, 1992. For more information call Traffic Engineering (444- 5250). PROTECTION OF EXISTING STRUCTURES The contractor shall carefully protect all property including structures and utilities both above and below the ground. All damages to property and structures, including walks and driveways, trees, shrubs and turf, shall be satisfactorily restored or replaced by the contractor at his expense. All property damage,public or private, will be reported to the Park Maintenance Division in a timely manner. The contractor shall present a signed release from the damaged property owner prior to final contract payment. PUBLIC UTILITIES The Park Division will advise the Power Company at the time of bidding of addresses where power problems exist. The contractor is then responsible to coordinate with the utility for power line clearance and/or wire drops. When pruning is done by OPPD it is the contractor's responsibility to remove all pruned material by the end of the work day. PUBLIC LIABILITY AND WORKMEN'S COMPENSATION The successful bidder is to provide acceptable copies of Public Liability, Workmen's Compensation Insurance and sign the contracts immediately upon acceptance of successful bidder. Insurance Documents and signed contracts must be submitted to the Purchasing Agent. The successful bidder shall provide a Certificate of Insurance indicating adequate Workmen's Compensation, Public Liability of not less than $300,000.00, ($500,000.00 if more than one person) and Property Damage of not less than$300,000.00 and with the City of Omaha as additional insured. Failure to provide Specifications for Tree Removal Page 3 4- 0 acceptable copies of insurance, or to sign the contracts immediately shall be cause for rejection of said bid. PAYMENTS Trees removed in conjunction with this contract will be paid in accordance with this document and said payment price shall include all labor, materials, supplies, equipment and supervision to remove the trees and dispose of the waste products. No separate payments will be made for final clean-up, adjustments, alterations or other necessary corrections to place the work in readiness for final inspection and acceptance. Any payment to the contractor shall be made after the invoice for services is sent to the Park Maintenance Division at 1523 South 24th Street and the work is approved by the Park Maintenance Contractual Services Coordinator. LIQUIDATED DAMAGES FOR DELAY The contractor guarantees that he/she can and will complete the work within the above time limit, or within the time as extended. Should the contractor fail to complete the work within this time limit, or within such extra time as allowed by Park Maintenance Division, there shall be deducted from monies due the contractor, a sum of Five Dollars ($5.00)per tree,per day, not pruned or removed. This sum shall be considered and treated not as a penalty, but as liquidated damages due the City from the contractor by reason of inconvenience to the public, an added cost of supervision, maintenance and other items which have caused an expenditure of public funds resulting from the failure to complete the work within the time specified. TERMINATION The City reserves the right to cancel this agreement by way of a written notice to the contractor. SUBCONTRACTING Each bidder must have sufficient employees and equipment to perform the requirements of this contract. No subcontracting will be allowed without the prior written consent of the City. spstrrml.doc 2/99 Specifications for Tree Removal Page 4 4( 0 , Parks, Recreation & `,F` B;� Public Property Department r Omaha/Douglas Civic Center � s �� 1 It r.I 1819 Farnam Street,Suite 701 S®f Ir -- m Omaha,Nebraska 68183-0701 ` '-` (402)444-5900 ° �i'rpa R4T FAX(402)444-4921 EO FEBA� City of Omaha James P.Clnry Hal Daub,Mayor Director Dear Bidder: We are currently calculating much of our contracted tree work using Diameter at Breast Height Measurements. (D.B.H.) There seems to be some confusion about this form of measurement Using a diameter tape, a measurement is taken at a point on a tree 41/2 feet above the ground. (As shown in Figure 1 & 2). • , " / %f, ii : :,r "J ram,; •Ir i//,. i.'/-% •.::-lam••;� ' •d, �.-• i ce'; / � '�''" \:\ !IT'. ai . ' ,w;"N\� W i.` I, , '., • :, _is Ground Line 5 ^ '/' �.igure 1 Figure 2 C • When trunk configuration will not allow accurate measurements at normal point(4 1/2') the measurement is taken at the narrowest point below the normal measurement line. (As.shown in Figure 3). \ ._.--__ - = _= _ .t� , --.� r--ma c ':^w• ._ ' %/ i9l J re • i . %=vormal Line :of Measurement • ' o — s% a /�-.If- .actual Line of Measurement 1 i• ' %--'= _ _, —_�j ' • • Figure 3 • • When confronted with a leaning tree, diameter should be deternined by measuring at a point 4 1/2 feet from the ground line. (As shown in Figure 4). 2 s_=r.T __ la y --,-\ /,,,,,, E-.- f/ _.�`� -j_�s !!mo: ' `i —'-- . \ L:-. \...k ..,......AaX., ',/ •\ � I ��% ue I , ; 17-..."'-....::).A �� � /-.1.1...C.-4.01.1'"''"" ' ." ' Figure 4 0 When confronted with a muiti-stewed tee, starting 3 foot or lower, the measurements are taken at 4 1/2 feet above the ground line and the measurements for diameter will be calculated as follows: The largest stem at 100%, # 2 stein at 75%, # 3 stem at 509/o, # 4 and any additional stems at 2591). (See Figure 5). Example: #1-15"-1009'0 = 15 #2-14"-75% = 10.5 #3-13"-50% = 6.5 #4-10"-25% = 2.5 34.5 D.B.H �M�' • 4 if rl is .w )1 ..,h, F1' y Figure 5 1 c • • This information was researched from two sources: "Guide for Plant Appraisal" Official Publication of the International Society of Arboriculture Eighth Edition and"Council of Tree and Landscape Appraisers" First Edition." These are the guidelines we follow. If you have any questions please eve me a call at 444-5956. Sincerely, Walt Mertz Assistant City Forester WM/vb c-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebr .ABxa.l...� 19..��.... RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: • WHEREAS, bid were received on March 17, 1999 for tree removal and pruning of trees in N. P. Dodge Park. WHEREAS,PAR III submitted the best bid, within bid specifications, for the work in connection with the tree removal in the total amount of$50,039.00; and, WHEREAS,PAR III has complied with the City's Contract Compliance Ordinance No. 28885 in relation to Civil Rights -Human Relations; and, WHEREAS, the Mayor has recommended the approval of this bid. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT,as recommended by the Mayor,the bid in the total amount of$50,039.00 from PAR DI for the tree removal and pruning in N.P.Dodge Park,being the lowest and best bid received within the bid specifications attached hereto and made a part hereof, is hereby accepted. Funds of $50,039.00 have been appropriated in the General Fund 001,Agency 120, Organization 1214,Parks &Community Centers. The Finance Department is authorized to pay the cost of the tree removals and pruning from this account. P:\PRPP\4473.PJM APPROVED AS TO FORM: C-741• a 6;/-e. C.— AS�SIS1TANT CITY ATTORNEY I/DATE 0 • By Councilmember Adopted AP' 1 3 1999 ... ice;,' .... ....' • � ... ity � erk Approved.. 41;16. 4:110 Mayor /67 • '� rt N b Ora 0"(IQ 0 r0 p CD 0 0 CD CD n c, Cait.„ o y CD r.. n � w• o 110 a 0 0'. `� ra oar c.7 as • O G N c-D (� O O 0 n v' 5 '8'• • ors • ,�. 0 � � o � L