RES 1999-1126 - Grant award from local law enforcement block grant program oMAHA,Nz,
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RECEIVFD
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�TED FEW3 Ft a F R.a `l e
City of Omaha
Hal Daub,Mayor .
Honorable President
and Members of the City Council,
The document before you is a Grant Award to the City of Omaha in the amount of
$971,257.00 from the United States Department of Justice, Bureau of Justice
Assistance,Local Law Enforcement Block Grant Program to provide for the funding
to supplement the Omaha Police Department Public Safety Records Management
System, officer overtime, crime mapping technology, and equipment. The City of
Omaha and Douglas County jointly submitted the grant application in a cooperative
effort in July, 1998. The award has now been made by the Bureau of Justice
Assistance and will fund the projects identified in the attached summary.
The City Council approval of the award will complete the grant process and allow
the release of funds.
Sincerely, Approved:
tO � � \ ,S9
:1 Daub, Mayor Date Louis A. D'Ercole, Director Date
City of Omaha Finance Director
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Omaha/Douglas County Funding Summary
1998 Local Law Enforcement Block Grants
Federal 11%
Award Cash Match
City of Omaha $ 971,257 $107,917
Douglas County $ 32,647 $ 3,627
$1,003,904 $111,544
Project&Budget Period: Oct. 1, 1998 to Sept. 30, 2000
Omaha Douglas Cty
80% 20%
City/County Joint Projects
$200,000 911 CAD 160,000 40,000
196,000 RMS Maintenance 156,800 39,200
$396,000 40%of total
OPD Projects:
$194,000 Crime Mapping technology&personnel
99,452 OPD New Computer Equipment/Technology
99,452 OPD Overtime
$392,904 39% 392,904
County Priority Projects:
$100,000 Drug Court
70,000 Retrial Release Enhancement Project
45,000 Bar Code Tracking System
$215,000 21% 215,000
Federal Awards $1,003,904= 709,704 294,200
Match $ 111,544= 78,855 32,689
Total Project Cost $1,115,448 788,559 326,889
City Benefit: Reduces out of pocket match by$29,062
Collaboration of City/County projects
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rTOF U.S U.S.DEPARTMENT OF JUSTICE GRANT MANAGER'S MEMORANDUM, PT. 1:
Q *****?� OFFICE OF JUSTICE PROGRAMS PROJECT SUMMARY
* j OJP X BJA OJJDP
`1 J * BJS NIJ OVC n GRANT n COOPERATIVE AGREEMENT
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JUSTICE CHECK APPROPRIATE BOX PROJECT NUMBER
98LBVX4713
1 1 This Pro ect is supported under Title 1 of the Omnibus Crime Control and Safe Streets
Act,42 USC 3701,as amended.
This project is supported under the Juvenile Justice and Delinquency Prevention Act of 1974,as amended
pc'1 Other:Omnibus Appropriation Act of 1998
1.STAFF CONTACT(Name,address&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number)
Grants Administration Branch Cathy Schultz
LLEBG Division,BJA Research and Planning Supervisor
810 7th Street,NW,4th Floor City of Omaha
Washington,DC 20531 505 South Fifteenth Street
(202)305-2088 Omaha,NE 68183
(402)444-6616
3a.TITLE OF THE PROGRAM 3b.POMS CODE
Local Law Enforcement Block Grants Program LE
4.TITLE OF PROJECT
Local Law Enforcement Block Grants Program-1998
5.NAME&ADDRESS OF GRANTEE 6.NAME&ADDRESS OF SUBGRANTEE
City of Omaha
1819 Famam Street,Room LC2
Omaha,NE 68183
7.PROGRAM PERIOD 8.BUDGET PERIOD
FROM: 10/01/1998 TO: 09/30/2000 FROM: 10/01/1998 TO: 09/30/2000
9.AMOUNT OF AWARD 10.DATE OF AWARD
$971,257 9/30/98
11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT
N/A N/A
13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT
N/A N/A
15.SUMMARY DESCRIPTION OF PROJECT
The Local Law Enforcement Block Grants Program was authorized by the Omnibus Fiscal Year 1998 Appropriations Act, Public Law 105-119 for the purpose of
providing units of local government with funds to underwrite projects to reduce crime and improve public safety. The Bureau of Justice Assistance will make direct
awards to units of local government when award amounts are at least$10,000 to be used consistent with the statutory program purpose areas specified in section
101(a)(2).
The City of Omaha has indicated that it intends to distribute its Local Law Enforcement Block Grants funds under the following purpose area(s):
(lb)Overtime$ % / yS�. �tc/-e— &A�-e,n /�/-L
(1c)Equipment$! 0 77� gQ S b1+ `�
(3)Drug Courts$100,000 as 30 S_ ,/U+-/
Certified non-compliance,pursuant to section 615,Public Safety Officers Health Benefits provision.
NC/NCF
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U.S.DEPARTMENT OF JUSTICE AWARD
*** OFFICE OF JUSTICE PROGRAMS
4
4`1Jro i I I OJP I X I BJA OJJDP I X I GRANT PAGE 1 OF 5
r'cno✓ $,S`' I I BJS NIJ OVC COOPERATIVE AGREEMENT
o
JUSTICE CHECK APPROPRIATE BOX
I.GRANTEE NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 98LBVX4713
City of Omaha
1819 Famam Street,Room LC2 5.PROJECT PERIOD:FROM 10/01/1998 TO 09/30/2000
Omaha,NE 68183
BUDGET PERIOD:FROM 10/01/1998 TO 09/30/2000
IA.GRANTEE IRSNENDOR NO. 476006304 6.AWARD DATE 9/30/98 7.ACTION
2.SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 8.SUPPLEMENT NUMBER X Initial
I I Supplemental
2A.SUBGRANTEE IRSNENDOR NO. 9.PREVIOUS AWARD AMOUNT $0.00
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $971,257
Local Law Enforcement Block Grants Program-FY 1998
11.TOTAL AWARD $971,257
12.SPECIAL CONDITIONS(Check,if applicable)
I x I THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED 4 PAGES
13.STATUTORY AUTHORITY FOR GRANT
PI TITLE 1 OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968.
42 U.S.C.3701,ET.SEQ.,AS AMENDED
TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974
42 U.S.C.5601,ET.SEQ.,AS AMENDED
I I VICTIMS OF CRIME ACT OF 1984,42 U.S.C.10601,ET.SEQ.,PUBLIC LAW 98-473,AS AMENDED
X OTHER(Specify): Omnibus Appropriations Act of 1998(Public Law 105-119)
14.FUTURE FISCAL YEAR(S)SUPPORT:
SECOND YEAR'S BUDGET PERIOD: N/A
AMOUNT OF FUNDS: N/A TYPE OF FUNDS:
THIRD YEAR'S BUDGET PERIOD: N/A
AMOUNT OF FUNDS: N/A TYPE OF FUNDS:
15. METHOD OF PAYMENT
THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT ❑ YES ❑X NO
AGENCY APPROVAL GRANTEEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Nancy E.Gist,Director Hal Daub
Bureau of Justice Assistance Mayor
17.SIGNATURE OF APPROVING OJP OFFICIAL 19.SIGN O UTHORIZED GRANTEE 19A.DATE
1•.) 44C1k, — 1/411— 7
AGENCY USE
20.ACCOUNTING CLASSIFICATION CODES 2 . LI8842
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS
X V LI 80 00 00 LE
OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE
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�rr U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION
Qcy"nor
** OFFICE OF JUSTICE PROGRAMS SHEET
�s OJP X BJA OJJDP I X I GRANT PAGE 2 OF 5
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^F,'tjJ mom=�SypV BJS NIJ OVC COOPERATIVE AGREEMENT
JUST1cE4`� CHECK APPROPRIATE BOX
PROJECT NUMBER 98LBVX4713 AWARD DATE 9/30/98
SPECIAL CONDITIONS
1 . The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office
of Justice Programs(OJP)Financial Guide.
2 . The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first audit
report period should be for January 1, 1998,to December 31, 1998. The management letter outlining audit findings,submitted
by the auditing organization,must be submitted with the audit report. Grantee audit reports must be submitted no later than
thirteen(13)months after the close of each fiscal year during the term of the award.
Recipients who receive$300,000 or more in Federal funds during their fiscal year,are required to submit an organization-wide
financial and compliance audit report. Recipients who receive less than$300,000 in Federal funds,are not required to submit a
program or organization-wide financial and compliance audit report for that year.
Note: If your audit disclosed findings or recommendations you must include with your audit report,a corrective action plan
containing the following:
1) The name and phone number of the contact person responsible for the corrective action plan.
2) Specific steps taken to comply with the recommendations.
3) Timetable for performance and/or implementation dates for each recommendation.
4) Descriptions of monitoring to be conducted to ensure implementation.
The submissions of audit reports for all grantees shall be as follows:
1) Mail original and one(1)copy of the completed audit report to:
U.S.Department of Housing and Urban Development
2) Mail one(1)copy of the completed audit report to:
Federal Audit Clearinghouse
Bureau of the Census
1201 E. 10th Street
Jeffersonville, IN 47132
3) Mail a copy of the Cover(transmittal)letter to:
Office of the Comptroller
Office of Justice Programs
Attn:Control Desk,5th Floor-Audit Division
810 Seventh Street,NW
Washington,D.C. 20531
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OJP FORM/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE
Q�¢0,T** U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION
OFFICE OF JUSTICE PROGRAMS SHEET
p �le m-j OJP X BJA OJJDP X GRANT PAGE 3 OF 5
nE,J�JY �y BJS NIJ OVC I I COOPERATIVE AGREEMENT
JUSTICE CHECK APPROPRIATE BOX
PROJECT NUMBER 98LBVX47I3 AWARD DATE 9/30/98
SPECIAL CONDITIONS
3 . The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty(20)days
prior to public release. Any publications(written,visual,or sound),whether published at the recipient's or government's
expense,shall contain the following statement:(NOTE:This excludes press releases,newsletters,and issue analyses.)
"This project was supported by Grant No. 98LBVX4713 awarded by the Bureau of Justice Assistance,Office of Justice
Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily
represent the official position or policies of the U.S. Department of Justice."
4. The recipient agrees to provide information required for the national evaluation.
5 . The recipient agrees to provide$107,917.00 over the grant period in a cash match. The recipient is reminded that the match
funds are auditable under Special Condition#2 and will be binding to the recipient.
6. The recipient agrees to submit,at a minimum,semi-annual reports on its programmatic activities. The first programmatic
report will be due on July 31, 1999,covering the period of October, 1998-June, 1999. The next report will be due on January
31,2000,and cover the period of July, 1999-December, 1999. The next report should cover the next six month period and is
due thirty(30)days after the end of the six month period for the term of the award. A final report on the programmatic
activities is due 120 days following the end of the grant period.
7. The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar
quarter. A final financial report is due 120 days following the end of the grant period.
8 . The recipient agrees to establish a trust fund in which all payments received under this Program,including match, must be
deposited. For the purposes of this grant,a trust fund is an interest bearing account that is specifically designated for this
Program. Only allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred
by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to
obligate and expend the grant funds in the trust fund(including match and interest earned)during the 24 month term of the
award. Grant funds(including earned interest)not obligated by the 24th month must be returned to BJA by the last day of
the 27th month.
9. The recipient agrees to supplement and not supplant state or local funds.
10. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required
to submit one pursuant to 28 CFR section 42.302),that is approved by the Office for Civil Rights,is a violation of its Certified
Assurances and may result in funds from the award being frozen,until such time as the recipient is in compliance.
11. The recipient agrees, if the funds are used for the hiring and employing of new,additional law enforcement officers and
support personnel,as described in the applicable purpose area of Subpart A section 101 (a)(2),that the recipient unit of local
government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety
service.
OJP FORM/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE
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T ?� U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION
VS' **�` ^� OFFICE OF JUSTICE PROGRAMS SHEET
a �I OJP I X I BJA I I OIIDP X GRANT PAGE 4 OF S
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cTBJS I I NU OVCI ( COOPERATIVE AGREEMENTJ,�p• dTICE�
CHECK APPROPRIATE BOX
PROJECT NUMBER 98LBVX4713 AWARD DATE 9/30/98
SPECIAL CONDITIONS
12. The recipient agrees, if the funds are used for the hiring and employing of new,additional law enforcement officers and
support personnel,that the units of local government will establish procedures to give members of the Armed Forces who,on
or after October 1, 1990,were or are selected for involuntary separation(as described in section 1141 of Title 10,United States
Code),approved for separation under section 1174a or 1175 of such title,or retired pursuant to the authority provided under
section 4403 of the Defense Conversion, Reinvestment,and Transition Assistance Act of 1992(division D of Public Law
102-484; 10 U.S.C. 1923 note),a suitable preference in the employment of persons as additional law enforcement officers or
support personnel.
13. The recipient agrees if funds are used for enhancing security or crime prevention,that the unit of local government--
(a)has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under
subparagraph(B)of section 101(a)(2),or any crime prevention programs that are established under subparagraphs(C)and(E)
of section 101(a)(2),on the incidence of crime in the geographic area where the enhancement is undertaken or the program is
established;
(b)will conduct such an assessment with respect to each such enhancement or program;and
(c)will submit to the Bureau of Justice Assistance an annual written assessment report.
14. The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants(LLEBG)funds,
at least one(1)public hearing will be held regarding the proposed use(s)of the grant funds. The recipient will provide to
BJA,through the submission of the Follow-Up Information Form, information on the contents of the hearing. BJA will review
the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice(GAN). Until the
issuance of the GAN,the recipient may not obligate or expend LLEBG funds. At that hearing,persons shall be given an
opportunity to provide written and oral views to the recipient on the proposed use(s)of the grant funds. The recipient will
hold the public hearing at a time and place that allows and encourages public attendance and participation.
OJP FORM/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE
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�r ;ivTpF U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION
•e „, OFFICE OF JUSTICE PROGRAMS SHEET
VI§It yOJP X BJA I OJJDP I X I GRANT PAGE 5 OF 5
nF,I> BJS I I NIJ OVC COOPERATIVE AGREEMENT
OJJDP'�
v USTIa.
CHECK APPROPRIATE BOX
PROJECT NUMBER 98LBVX4713 AWARD DATE 9/30/98
SPECIAL CONDITIONS
15. The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants(LLEBG)funds,a
designated or newly established advisory board will meet to discuss the proposed(purpose area)use of the grant funds. The
recipient will designate the advisory board to make nonbinding recommendations to the recipient to the use of funds under
the LLEBG Program. Membership on the advisory board must include a representative from the following,however it may be
broader:
a)the local police department or sheriffs department;
b)the local prosecutor's office;
c)the local court system;
d)the local school system;and
e)a local nonprofit,educational,religous,or community group active in crime prevention or drug use prevention or treatment.
The advisory board must review the proposed use of the funds under the LLEBG Program.
The recipient will provide notification to BJA,through the submission of the Follow-Up Information Form,on the advisory
board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice
(GAN). Until the issuance of the GAN,the recipient may not obligate or expend LLEBG funds.
16. The recipient has certified it is not in compliance with Public Safety Officers Health Benefits Provision(section 615 of the FY
1998 Omnibus Appropriations Act). Therefore,the recipient will receive not more than 90 percent of the eligible award
amount(or, if less than the eligible amount was requested,of that amount). The provision makes no allowances for a unit of
local government to come into compliance during the life of the award,consequently BJA will not consider request to adjust
the funded award amount.
17. Criminal Intelligence Systems operating with support of Federal funds,must comply with 28 CFR,Part 23, if the recipient
chooses to implement this project.
GRANTEE ACCEPTANCE OF SPECIAL CONDITIONS
OJP FORM/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE
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c-25a CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr 19
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RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS,the City of Omaha applied to the United States Department of Justice,
Bureau of Justice Assistance,Local Law Enforcement Block Grant Program for funds to provide for
the funding to supplement the Omaha Police Department Public Safety Records Management
System, officer overtime, crime mapping technology, and equipment; and,
WHEREAS the United States Department of Justice, Bureau of Justice Assistance,
Local Law Enforcement Block Grant Program has awarded the City of Omaha Nine Hundred
Seventy One Thousand Two Hundred Fifty Seven and No/100 Dollars ($971,257.00); and,
WHEREAS, it is in the best interest of the City of Omaha and the residents therein
to accept this award including the special conditions therein contained.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF OMAHA:
THAT, this Council does hereby approve the acceptance of the sum of$971,257.00,
including the special conditions therein contained, from the United States Department of Justice,
Bureau of Justice Assistance,Local Law Enforcement Block Grant Program.
APPROVED AS TO FORM:
ASSI T T CITY ATTORNEY DATE
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By
Councilmember
Adopted R 2 7 1999 7 o
City Clerk
ApprovedACTING Mar-62-7
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