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RES 2023-0282 - Grant Award and Agreement with NE Department of Environmental and Energy for Waste Reduction & Recycling Project
City Clerk Office Use Only: zz Publication Date (if pplicable): RESOLUTION NO.�'2 )�Dl� I% Agenda Date: Department: Submitter: attil Pier CITY OF OMAHA LEGISLATIVE CHAMBER Omaha, Nebraska RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, the City of Omaha has been awarded grand funding from the Nebraska Department of Environment and Energy (NDEE), for the Waste Reduction & Recycling Incentive Grant Application Project as stewarded by the Environmental Quality Control Division of the Public Works Department; and, WHEREAS, the attached agreement between the City and NDEE, effective from January 1, 2023 to December 31, 2023, provides for grant funds in an amount up to $374,130.00, that are to be used for the removal and disposal of household hazardous waste received at UnderTheSink, as outlined in attached Grant Agreement which by this reference becomes a part hereof; and, WHEREAS, the City of Omaha desires to accept these funds into the Household Chemical Disposal Fund 21129, Household Chemical Disposal Organization 116925. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the grant award notice and agreement between the Nebraska Department of Environment and Energy and the City of Omaha, Environmental Quality Control Division, is hereby approved. BE IT FURTHER RESOLVED: THAT, the Finance Department is authorized to receive this award in the amount up to $374,130.00, into the Household Chemical Disposal Fund 21129, Household Chemical Disposal Organization 116925; and, the City Council hereby authorizes the Mayor of the City of Omaha to digitally execute and deliver the Agreement on behalf of the City of Omaha. 3306grp APPROVED AS TO FORM: • 22'123 rkrytti,) CITY ATTORNEY DATE v/fAdopted: Attest: (-- City CI Approved: —1144- Mayor DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C GRANT AGREEMENT Between the Nebraska Department of Environment and Energy And City of Omaha—Under the Sink HHW Regional Collection Facility Regarding the Implementation of the Waste Reduction & Recycling Incentive Grant Application Project, Reference Number: 2022-124455978 THIS GRANT AGREEMENT(Agreement)is made and entered into by and between the Nebraska Department of Environment and Energy(Department)and City of Omaha—Under the Sink HHW Regional Collection Facility(Grantee) WHEREAS,the Grantee agrees to utilize funds which have been made available to Department pursuant to the Nebraska Waste Reduction&Recycling Incentive Act;and WHEREAS,grant funds in an amount up to$374130 and a match of at least$308397 are to be used to implement the workplan as outlined in Attachment A. NOW,THEREFORE,the parties do hereby agree to the terms and conditions of this Agreement as follows: 1) TERM OF AGREEMENT a) This Agreement will go into effect January 1,2023 and will remain in effect until all identified tasks are completed for the workplan as outlined in Attachment A unless terminated under Section 4)i)v)of this Agreement,but will not remain in effect past December 31,2023 unless extended by amendment. 2) PROJECT DESCRIPTION a) This Agreement encompasses the project described in Attachment A. 3) DEFINITIONS a) Equipment means tangible property that is used for a particular purpose,not consumable in nature, with an expected useful life of more than a year,purchased by Grantee and reimbursed wholly or in part by the Department with grant funds. b) Indirect Cost means costs for rent,utilities,phone,Internet,printing,etc. allocated to the individual employee as a percentage of gross wages,rather than considering these costs as a separate expense. c) Matching Funds(Match)means cash or the economic value of non-cash contributions provided by the applicant or outside parties including but not limited to labor,equipment usage,real property, supplies and other expendable property,and the value of goods and services directly benefiting and specifically identifiable to the grant project. d) Related party means a person or a member of that person's family(including in-laws)that is related to someone whom has control,joint control,or significant influence over the Grantee or is a member of its key management personnel,or an entity if,among other circumstances, it is a parent,subsidiary, fellow subsidiary,associate,or joint venture of the Grantee,or it is controlled,jointly controlled,or significantly influenced or managed by a person who is a related party. e) Responsible bidder means a bidder who has the capability in all respects to perform fully and DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C lawfully all requirements with integrity and reliability to assure good faith performance. f) Similar supply items means items of a similar purpose or use purchased to perform a related task. 4) CONDITIONS OF AGREEMENT a) General Conditions i) Statutes and Regulations. The Grantee will comply with all local,state,and federal statutes, rules,regulations,ordinances,and orders applicable to Grantee. Violation of this condition will be considered a breach of this Agreement,and be subject to penalties or termination as set forth in this Agreement. (1) For Waste Reduction&Recycling Incentive Grants:The requirements of Title 199—Waste Reduction and Recycling Incentive Grants Program,and the Waste Reduction and Recycling Incentive Act,Neb.Rev. Stat. §§ 81-15,158.01 through 81-15,165,are hereby incorporated in this Agreement. For Litter Reduction&Recycling Grants:The requirements of Title 133—Litter Reduction and Recycling Grant Program,and the Nebraska Litter Reduction and Recycling Act,Neb.Rev.Stat. §§ 81-1534 through 81-1566,are hereby incorporated in this Agreement. ii) False or Misleading Information. If Grantee provides false or misleading information,or withholds material facts during the application or quarterly reporting process in any way,it will be considered a breach of this Agreement,and be subject to penalties or termination as set forth in this Agreement. iii) Independent Contractor.The Grantee is and will perform this Agreement as an independent contractor and as such will have and maintain exclusive control over all of its employees, agents,and operations.Neither the Grantee nor any person employed by the Grantee shall act, propose to act,or be deemed the Department's agent,representative, or employee. (1) The Grantee assumes full and exclusive responsibility for the payment of all premiums, contributions,payroll taxes,and other taxes now or hereafter required by any law or regulation. (2) The Grantee and any contractor or subcontractor will comply with all applicable laws, regulations,and orders, including but not limited to,those relating to social security, unemployment compensation,OSHA,affirmative action,equal employment opportunity, and the Americans with Disabilities Act. (3) The Grantee and any contractor or subcontractor of the Grantee is required to use the E- Verify Program authorized by the Illegal Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a to determine the work eligibility status of a newly hired employees physically performing services within the State of Nebraska. (4) The Grantee,by executing this Agreement,certifies and assures that Grantee and any contractor or subcontractor operates a drug free workplace as addressed in the State of Nebraska Drug Free Workplace Policy of July 7, 1989. (5) The Grantee and any contractor or subcontractor will comply with the Nebraska Fair Employment Practice Act. iv) Conflict of Interest. The Grantee certifies that it will not employ any individual known by the DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Grantee to have a conflict of interest.The Grantee certifies that there does not now exist any relationship between the Grantee and any person or entity which gives the appearance of a conflict of interest. Any new,undiscovered,or undisclosed conflicts of interest arising during the duration of this Agreement may be considered a breach of this Agreement,and be subject to penalties or termination as set forth in this Agreement. v) Related Parties. Transactions between the Grantee and related parties must be disclosed to the NDEE if grant funds will be used for reimbursement of the transaction or the transaction will be counted towards the Grantee's match. Department may deny reimbursement or reject as match if Grantee: (1) Fails to receive Department approval prior to incurring expense,or (2) Does not include a bid from the related party as part of the grant application. vi) Schedule. Grantee agrees to complete the objectives and work items as described in Attachment A. vii) Expenditures.To be eligible for reimbursement by grant funds,any contract,interagency agreement,and/or sub-agreement,except as identified in Attachment A,under this grant for a value of$2,000 or more,must receive Department approval prior to expenditure of funds associated with those transactions. viii)Environmental Data. To be eligible for reimbursement by grant funds a Quality Assurance/Quality Control plan must be approved by Department prior to expending any funds for environmental data collection.Any environmental data collected must be provided to Department. ix) Recognition.Grantee agrees to recognize funding from the Department on all published materials and news releases related to their Department funded project or activities. The Depai tinent may also require that equipment partially or wholly funded with grant dollars be identified by a decal or other means provided by the Department acknowledging the source of funding. x) Publication.All parties shall have publication and reproduction rights for all reports and materials which are produced as a result of this Agreement. xi) Insurance. The Grantee must provide Department proof of coverage under an insurance policy which covers the Department's investment in personal property with a purchase value greater than$2,000 or real property as it pertains to the Litter Reduction&Recycling Grants funds. xii) Site Visits. Department staff may schedule visits during the grant period,and if applicable, throughout the estimated service life of equipment purchased with grant funds. (1) Grantee will comply with requests for information and grant access for inspection of all grant funded equipment and facilities. xiii)Department grant funds cannot be used to offset costs when bidding for services for any other grant-funded activities. xiv)Department grant funds cannot be used as matching funds for another Department grant. b) Reporting and Reimbursement DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8FIC6DF2C i) Quarterly Performance Report. The Grantee agrees to submit to the Department quarterly performance reports using the online application reporting process even when project funds have not been expended during the quarter. Reports for quarters 1, 2,and 3 must be submitted within 30 days after the end of each respective calendar quarter. The report for the 4th quarter must be submitted within 45 days after the end of the 4th quarter. (1) These reports must address project activity for the previous calendar quarter, and contain the following components: (a) Detailed descriptions of grant project activities and accomplishments for the quarter; (b) Financial report of money spent for each approved activity element by grant and match with required documentation attached; (i) Goods or services documentation must include itemized invoices and cancelled checks(electronic bank copies are sufficient). (c) Detailed report of equipment purchased and certification that any equipment and supplies purchased with grant funds or match were used for grant purposes only; (d) Corrective actions taken to resolve any significant or material problems that are encountered; and (e) Any additional information required by the Department. (2) For studies funded by grant money,the Grantee must include a report detailing the findings of the study with the fourth quarter report. ii) Reimbursement. Grants will be funded on a reimbursement basis subject to availability of funds and will be in accordance with the conditions of this Agreement. (1) Reimbursement will be made only if required reports have been provided to the Department. (2) Reimbursements will be made for actual documented expenditures. (3) Reimbursement requests can only be made in conjunction with quarterly reports. (4) To be eligible for reimbursement,the Grantee must submit appropriate supporting documentation to the DEE with the required quarterly report. (a) Required Documentation: (i) Personnel Expenses: submit a copy of the paycheck stub or payroll record showing hourly rate and hours worked. (ii) Supply and Operating Expenses: submit a copy of the detailed invoice. (iii)Travel Expense: submit a copy of the detailed receipt for food and hotel expenses. Submit a log for mileage. (iv)Contractual Expenses: submit a copy of the detailed invoice and image of the cancelled check. (v) Equipment Expenses: submit a copy of the detailed invoice(listing make, model, and serial number of item)and image of the cancelled check. (vi)Matching Cash/Non-Cash Expenses: submit a detailed list of matching expenses and the calculations used to determine matching expenses. (5) Travel Expenses. Only in-state travel expenses that comply with policies and regulations of the Nebraska Department of Administrative Services will be eligible for reimbursement. Go to http://dee.ne.gov to see the Litter Reduction& Recycling and Waste Reduction&Recycling Incentive Grant Application Guidance for limits. Out-of-state meal expenses will be eligible for reimbursement according to U.S. General Services Administration per diem rates DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C (https://www.gsa.gov/travel/plan-book/per-diem-rates). Reimbursement of in- state and out-of-state travel expenses will be at the rates posted on the date the Department receives reimbursement requests. (6) Clothing and Personal Accessory Items. The Department will only reimburse for clothing and personal accessory items in an amount up to$500 per grant year. The purchase of such items must be proposed in the grant application approved by the Department. (7) Telephone. Landline telephone and cell phone services are reimbursable if the service contract is billed to the Grantee. (8) Personnel Costs. (a) The Department will reimburse for the following: (i) Personnel wages up to a maximum of$25.00 per hour worked, per employee, limited to a 40-hour work week. (ii) The employer's share of social security taxes and Medicare taxes on wages up to$25.00 per hour(7.65%of gross wages), workers' compensation, and unemployment insurance will be reimbursed in addition to the$25.00 per hour maximum reimbursement. (iii)The employer's share of employer-provided health, dental,or vision insurance premiums, not to exceed actual cost up to$5.00 per hour in total. (b) The following personnel expenses will not be reimbursed with grant funds, but can be used as matching funds: (i) Actual wages in excess of$25.00 per hour, limited to a 40-hour work week (ii) Health, dental, and vision insurance costs over$5.00 per hour, limited to a 40-hour work week (iii)Life insurance costs (iv)Retirement account contributions (v) Tuition or higher education paid as an employee benefit (vi)A payout for unused sick or vacation leave (vii) Overtime payments (viii)Indirect costs as a percentage of gross wages 1. If Grantee uses indirect costs as a cash match to the grant,the Department will not reimburse costs for office rent,utilities,phone, interne,printing,etc. (c) Bonuses will not be reimbursed with grant funds and cannot be used as matching funds. (9) Volunteer Time. The value of volunteer time may be used as match. The value of adult volunteer time(including board member time)will be calculated using the average volunteer rate for Nebraska as determined by the Independent Sector. The value of youth(under the age of eighteen years)volunteer time will be calculated at the current Nebraska minimum wage rate. Value will be calculated using the rates posted on the date the Department receives reimbursement requests. (10) Timing. This section does not apply to grants for the partial reimbursement of tire-derived products and/or crumb rubber. (a) Grant funds will not reimburse expenses incurred before the beginning of the DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C grant term. Liabilities incurred or money expended before the beginning of the grant term are not eligible to be used as matching funds. (i) Goods must not be received or services performed prior to the beginning date of the grant term. (b) Liabilities incurred during the grant term are eligible for reimbursement or consideration for match if satisfied by payment within 45 days after the end of the grant term. (11) Unauthorized Expenses. Grantee will not be reimbursed for unauthorized expenditures, including, but not limited to: (a) Beautification expenses, such as painting or other building enhancements, seeds, trees, flowers, planters, and other landscaping items. (b) Recognition expenses such as prizes,plaques, awards,certificates, or trophies. (c) Foods, snacks, or beverages. (d) Landfill closure assessment,closure,monitoring,and remediation. (e) Late fees on invoices (12) Payment Timeline. The Department will make payments in accordance with the Prompt Payment Act,Neb. Rev. Stat. §§81-2401 to 81-2408. iii) Records. Grantee must keep separate financial records for grant funds for a period of three years following the completion of the grant period. Including: (1) Cancelled checks (2) Invoices/receipts for all grant expenditures and matching cash expenditures (3) Documentation for all matching funds(matching cash and matching in-kind/non-cash expenditures) iv) Inspection of Records. Throughout the duration of the grant period and three years following the completion of the grant period,the Department will have the right to request, inspect,and make copies of any books, records, or reports of the Grantee pertaining to this Agreement or related matters during regular office hours. The Grantee shall maintain and make available for such inspection accurate records of all of its costs, disbursements, and receipts with respect to its activities under this Agreement. c) Matching Funds. Only funds used to advance the project set forth in Attachment A will be eligible to be applied as match to the grant. i) If the Department determines that any cash or non-cash contribution does not advance the project set forth in Attachment A,the Department will deny all or a portion of the contribution from being applied to the grant as match. ii) Funds awarded as part of a different grant provided by the Department cannot be used as match for the purposes of this grant. d) Equipment i) Equipment Purchase. If specific equipment was part of the approved application and the grantee purchases the equipment from the lowest responsible bidder,the grantee is approved to purchase the equipment. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C (1) Only an amount equal to the lowest bid by a responsible bidder will be considered eligible for reimbursement. (a) If Grantee provides adequate justification,as determined by the Department,why the lowest bid is unacceptable,the Department may approve the selection of a higher bid. (b) If Grantee selects a higher bid without the approval of the Department,the additional amount paid by Grantee can serve as match to the grant. ii) Expected Service Life(ESL). The Department will assign an ESL to all equipment that has a value of$1,000 or more. Equipment worth less than$1,000 may be assigned an ESL on a case- by-case basis. The ESL may exceed the designated grant period. iii) Equipment Titles. Grantee will put the grantee's name on the title of all equipment that is assigned an ESL. iv) Equipment Usage. Equipment will be used only for the purposes identified in the grant application and approved by the Department by the award of grant funds throughout the ESL. Grantee will make effective and efficient use of the equipment during its ESL,as determined by the Department (1) If equipment is used for a purpose that is not approved,or the Grantee fails to make effective and efficient use of the equipment throughout the ESL,the Department may: (a) Require the Grantee repay all or a portion of the grant used to reimburse for the purchase of the equipment as determined by the Department, (b) Decline reimbursement for other,unrelated approved expenses in an amount up to the grant funds used for equipment purchase,or (c) Require the Grantee to surrender the equipment to the Department. (i) Grantee must store surrendered equipment safely until the Department can arrange for the equipment to be redistributed. (ii) Grantee must complete all paperwork required for transfer of surrendered equipment. v) Equipment Maintenance.The grantee is responsible for all necessary and reasonable maintenance of equipment and may be held liable by the Department for any loss,damage, neglect or unreasonable deterioration of the equipment throughout the ESL. vi) Equipment Liens.The Department will maintain first lien status on all redistributed equipment and equipment purchased,in whole or in part,with grant funds,unless otherwise approved by the Director. (1) Length of lien on redistributed equipment and equipment purchased with grant funds shall correspond to the ESL of the equipment. vii) Ownership Interest. The Department maintains an ownership interest in all equipment during the ESL. The grant recipient will gain unrestricted ownership after the ESL period expires unless Grantee was required to surrender the equipment. viii)Equipment Disposition.The Department shall approve or deny the disposition of equipment throughout the ESL. (1) Funds realized from the sale of equipment will revert to the Department in an amount congruent with the percentage of funding provided by the Department for purchase of the equipment. ix) Equipment Identification. Any piece of equipment that is assigned an ESL is required to be DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C permanently identified. The Department will provide a tag for the grantee to place on the equipment. x) Equipment Inventory. After the end of the designated grant term, the grant recipient must continue to maintain a listing of all equipment that is assigned an ESL and respond to Department requests for updates on the status of such equipment and be subject to inspection throughout its ESL. e) Post Award Bidding Process i) Grantee must obtain three written and dated cost estimates/bids from different vendors for equipment that is not part of the approved application, similar supply items, and contractual services any of which having a value of$2,000 or more. Department may reject any reimbursement request if the required bids are not obtained. (1) Dated copies of online listings of items for sale are acceptable. (2) A written"decline to bid"statement from a vendor will be counted as a bid. (3) If grantee makes a good faith effort and cannot compile the required bids,Grantee must provide adequate documentation explaining the failure to obtain the required bids. (4) Only an amount equal to the lowest bid by a responsible bidder will be considered eligible for reimbursement. (a) If Grantee provides adequate justification,as determined by the Department,why the lowest bid is unacceptable,the Department may approve the selection of a higher bid. (b) If Grantee selects a higher bid without the approval of the Department,the additional amount paid by Grantee can serve as match to the grant. f) Scrap Tire Cleanup Events. The conditions set forth in this section apply to funded scrap tire cleanup events. i) Scrap tire cleanup events will be open to the public and include businesses that do not collect a tire disposal fee.Tire retailers or businesses that have charged or collected fees to accept scrap tires are not eligible to bring in scrap tires for disposal at the grant-funded scrap tire cleanup ii) Tires accepted at scrap tire cleanup events must be off of the rims. iii) Bids for the services of a scrap tire hauler must stipulate the hauler will load all scrap tires. iv) Expenses for the use or purchase of equipment will not be eligible for reimbursement unless prior approval from the Department is obtained in writing. v) Grantee must submit a completed Grant Conditions Acceptance Form (provided by the Depaitnient)at least thirty(30)days prior to the collection event, and may not begin the event until the Department approves the form. vi) The duration of a scrap tire event will be no longer than 72 hours, unless approved by the Department. If approved, reimbursement for labor will be limited to three days. A cleanup log is required for all days of the event. vii) Labor is approved for up to two people to monitor the required scrap tire cleanup log sign-in sheet during the hours the event is open. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C viii) Advertising expenses, up to$1,000 or a maximum of 5%of the grant award,whichever is less, are eligible for reimbursement. ix) Grantee is responsible for locating and utilizing a commercial scale to weigh empty trailer and full loads of scrap tires collected by the scrap tire hauler. (1) The scale must be long enough to weigh an entire tractor-trailer at one time. Weights derived from split-weighing will not be accepted by the Department. (2) A scale operator must be available any time the scrap tire hauler needs to weigh empty or full loads of scrap tires. (3) Only machine printed scale tickets will be accepted for reimbursement. Manually entered gross or tare weights will not be accepted for reimbursement. x) To be eligible for reimbursement,the Grantee must submit appropriate supporting documentation to the Department, including: (1) Copies of scale tickets and invoices from your hauler for all scrap tires cleaned up, (2) Scrap tire cleanup log(will be emailed to you), (3) If applicable, copies of timesheets for laborers, listing date worked, name of worker(s), hours worked per day, and hourly wage, and (4) If applicable, copies of invoices for advertising, along with a sample copy of the ad. g) Partial Reimbursement for Tire-derived Products and/or Crumb Rubber. The conditions set forth in this section apply to funded proposed applications for Partial Reimbursement. Only projects using tire-derived product containing a minimum of 25%recycled tire content are eligible for funding. A priority is given to those projects certifying that the tire derived products and/or crumb rubber are made from scrap tires originating from Nebraska. i) Three bids are required for reimbursement of the cost of tire-derived products and/or crumb rubber if the project is proposed at the time of grant application submittal, and the project cost is$2,000 or more. ii) The grant amount will be based on the lowest reasonable bid as determined by the Department. iii) In order to be eligible for partial reimbursement,the Grantee must provide a paid invoice, image of the cancelled check,and documentation certifying the origin of scrap tires used in the project. h) Deconstruction Grants. The conditions set forth in this section apply to funded deconstruction grants. Prior to any deconstruction or demolition activity, Grantee must; i) Hold title to all property and have the necessary easements and right-of-way for the project described in Attachment A; ii) Submit to the department proof of a completed asbestos survey on any structures to be deconstructed or demolished. i) Terms of Agreement DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C i) Amendments.This agreement may be amended in writing at any time by mutual agreement of the parties,except insofar as any proposed amendments are in any way contrary to applicable law or requirements of the Department. (1) Work plan changes and budget modifications and grant period extension requests must be submitted as a written change request during the grant period. The request must: (a) Stay within the scope of the original proposal, (b) Include justification for changes, (c) Include a revised work plan,and (d) Include a revised comprehensive line-item budget. (2) The Department will notify the grant recipient regarding approval or denial of project modifications. ii) Indemnification. The Grantee agrees to indemnify and hold Department harmless for loss or damage sustained by any person as a direct result of the negligent or willful acts by the Grantee, its employees, subcontractors,or agents in the performance of this Agreement, including all associated costs of any defending action. iii) Assignment.No assignment or transfer of this agreement or any part hereof,rights hereunder, or interest herein by the Grantee shall be valid unless and until it is approved by the Department and made subject to such reasonable terms and conditions as the Department may impose. iv) Waiver of Rights.The Grantee or Department may from time to time waive any of their rights under this agreement. However,any waiver of rights with respect to a default of any condition of this agreement shall not be deemed to be a waiver of such condition or any other right or power granted by this agreement. v) Termination.This agreement may be terminated, in whole or in part, in writing by the Department in the event of substantial failure by the Grantee to fulfill its obligations under this Agreement by providing: (1) Not less than ten(10)calendar days written notice(delivered by certified mail, return receipt requested)of intent to terminate, and (2) An opportunity for consultation with the Department prior to termination. vi) Relinquishment.Grantee shall provide notice to the Department within ten(10)days of decision to relinquish grant if Grantee no longer intends to carry out the project as described in Attachment A. Upon notification the Department may make the funds and any equipment that was allotted for the project covered by this agreement available to another party and release the Grantee from any further reporting duties. vii) Violations and Nonperformance. If the Grantee violates any condition of this agreement or fails to complete and maintain the project in a manner described in Attachment A,the Department may: (1) Require the Grantee to repay any or all funds previously disbursed according to this Agreement, (2) Require the Grantee to surrender any equipment,and (3) Pursue any other remedy available under the law. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C viii) Remedies Not Exclusive. The use by the Department of any remedy specified herein for the enforcement of this Agreement is not exclusive and shall not deprive the Department from using such remedy,or limit the application of any other remedy provided by law. ix) Severability. If any provision of this Agreement is found to be illegal,void, or unenforceable, the other provisions of this Agreement will remain in full force and effect. x) Integration. The parties intend this Agreement to constitute the complete, exclusive,and fully integrated statement of their agreement. As such, it is the sole repository of their agreement and they are not bound by any other agreements,promises,representations, or writings of whatsoever kind or nature. The parties also intend that this, complete, exclusive, and fully integrated statement of their agreement may not be supplemented or explained by any evidence of trade usage or course of dealing. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C 5) PROJECT MANAGERS The Project Manager for each party to this agreement shall be as follows. The Project Manager may be changed by providing written notification. Department City of Omaha—Under the Sink I-IHW Regional Collection Facility Katie Svoboda Contact Name: James Kee Section Supervisor Grants Section Planning and Aid Division Contact Title: 402-471-3347 Contact Phone:(402)444-3909 6) SIGNATORIES Nebraska Department of Environment and Energy BY: Kevin Stoner TITLE: Deputy Director ,—DocuSigned by: 1 2/10/2023 (Signature) In, S(tDln.t,i'' DATE: `—2886969C8692495... City of Omaha—Under the Sink HHW Regional Collection Facility BY(Print): Jean Stothert TITLE: Mayor (Signatur ' /L d DATE: 3 Attachment A DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Nebraska Department of Environment and Energy Waste Reduction and Recycling Grant Application Grant Information Application Number: 2934 Award Year: 2023 How are you applying? Political Subdivision Program: Waste Reduction &Recycling Incentive Program Category: Disposal Fee How many years are you applying for? Total Grant Funds Requested: $374,130.00 Total Matching Cash Funds: $264,327.00 Total Matching Non-Cash Funds: $57,457.00 Applicant Information Title: Ms. First Name: Jean Middle Initial: Last Name: Stothert Position: Mayor-City of Omaha Organization Name: City of Omaha -- UnderTheSink HHW Regional Collection Facility Address: 1819 Farnam Street City: Omaha County: Douglas State: NE Zip: 68183 Telephone: (402)444-7000 Email: jean.stothert@cityofomaha.org Legislative District: 7 Contact Information Title: Mr. First Name: James Last Name: Kee Position: Environmental Quality Control Manager Address: 5600 S 10th Street City: Omaha State: NE Zip: 68107 Telephone: (402)444-3909 Email: james.kee@cityofomaha.org Funding DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Personnel Expenses Items such as wages, employer's share of taxes, health insurance, pension costs,workers comp, other(specify) Personnel Grant Funds Requested Matching Cash Funds Matching Non Cash Funds Environmental Quality Control Manager $0.00 $5,956.00 $0.00 (Jim Kee) Notes: See Attachment: Budget 2023 UTS Public Works Director (Bob Stubbe) $0.00 $1,248.00 $0.00 Notes: See Attachment: Budget 2023 UTS EQC Technician I (Wayne Beal) $52,000.00 $26,235.00 $0.00 Notes:See Attachment: Budget 2023 UTS EQC Technician II $0.00 $8,728.00 $0.00 Notes: See Attachment: Budget 2023 UTS HHW Technician (Justin Blue) $52,000.00 $7,891.00 $0.00 Notes: See Attachment: Budget 2023 UTS HHW Technician (Sam Kretzschmar) $52,000.00 $7,892.00 $0.00 Notes: See Attachment: Budget 2023 UTS HHW Technician (Mitchell Miles) $52,000.00 $7,892.00 $0.00 Notes:See Attachment: Budget 2023 UTS HHW Technician (Zak Woods) $52,000.00 $7,892.00 $0.00 Notes: See Attachment: Budget 2023 UTS Clerk/Typist II (Lisa Holifield) $5,518.00 $39,368.00 $0.00 Notes: See Attachment: Budget 2023 UTS Part-Time Laborer (Dana Czapla) $23,966.00 $0.00 $0.00 Notes: See Attachment: Budget 2023 UTS Automotive Equipment Operator I $0.00 $4,200.00 $0.00 (Keith Stepanek) Notes: See Attachment: Budget 2023 UTS SS/MediCare Reimbursement $22,146.00 $0.00 $0.00 Notes: See Attachment: Budget 2023 UTS. Calculation based on 7.65% of total grant funds requested by personnel up to a maximum of$25.00/hr. Totals $311,630.00 $117,302.00 $0.00 Supplies Supplies Total-Office Supplies,film processing, audio/visual supplies, educational training materials, promotional materials, other(specify) Supply Type Quantity Grant Funds Requested Matching Cash Funds Matching Non-Cash Funds Office supplies, safety supplies, 1 $0.00 $11,500.00 $13,387.00 processing supplies, etc. Notes: See Attachment: Budget 2023 UTS and Budget Notes 2023 UTS for detailed explanation of Supplies expenses. Totals: $0.00 $11,500.00 $13,387.00 Operating Expenses Items such as telephone, utilities, internet, advertising, promotional expenses, rent, insurance, professional fees, other (specify) Operational Activity Grant Funds Requested Matching Cash Funds Matching Non Cash Funds Other $0.00 $48,525.00 $44,070.00 Notes: Totals $0.00 $48,525.00 $44,070.00 Travel Items such as airfare, hotel, ground transportation, registration, meals away from home, mileage Travel Activity Grant Funds Requested Matching Cash Funds Matching Non Cash Funds Ground Transportation $0.00 $3,700.00 $0.00 Totals $0.00 $3,700.00 $0.00 Notes: See Budget 2023 UTS for detailed explanation of travel expenses. J DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Contractual Services Contractual Grant Funds Requested Matching Cash Funds Matching Non Cash Funds Disposal Fees for HHW Contractor $62,500.00 $77,500.00 $0.00 Totals $62,500.00 $77,500.00 $0.00 Notes: See Attachment: Budget 2023 UTS and Appendix G for detailed information on contractual expenses. **Note: As noted in Narrative questions/answers--a new Transportation&Disposal Contract(OPW-51340)will be forwarded to NDEE when signed by Mayor. Equipment Equipment Grant Funds Requested Matching Cash Funds Matching Non Cash Funds OTHER $0.00 $5,800.00 $0.00 Notes: SEE ATTACHMENT: BUDGET 2023 UTS FOR DETAILED EXPLANATION OF EQUIPMENT EXPENSES. Totals $0.00 $5,800.00 $0.00 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Narratives Describe the project and what the project will accomplish. See Attachment: Narrative Q1 2023 NDEE Provide a timeline with specific tasks to be accomplished at each milestone date during the 1 year grant term. See Attachment: Narrative Q2 2023 NDEE What is your service area? You may include a map or other materials. See Attachment: Narrative Q3 2023 NDEE Explain how your project will benefit the area defined for your project. See Attachment: Narrative Q4 2023 NDEE How was the need for this project determined? See Attachment: Narrative Q5 2023 NDEE What mechanism will be used to measure/analyze program effectiveness? See Attachment: Narrative Q6 2023 NDEE Explain how your program will achieve demonstrable direct result. See Attachment: Narrative Q7 2023 NDEE Are there other providers or entities that provide similar services as this project? if so, please explain how this project is different. _ See Attachment: Narrative Q8 2023 NDEE Are there other entities that would partner with this project? Who are they? See Attachment: Narrative Q9 2023 NDEE Will this project be on-going after the funding has ended? See Attachment: Narrative Q10 2023 NDEE Describe how your project reduces the amount or toxicity of solid waste generated or landfilled in Nebraska. See Attachment: Narrative Q16 2023 NDEE Does the eligible project employ disabled or handicapped persons? See Attachment: Narrative Q17 2023 NDEE DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C If you have previously submitted a grant, did you achieve the goals set for the previous project?If not, please explain.What were your successes? See Attachment: Narrative Q11 2023 NDEE DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C What is the geographical area(counties,cities,etc.)that your project serves? See Attachment: Narrative Q12 2023 NDEE DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C If requesting grant funding for equipment,what is the market or end use for the materials that will be processed by the proposed equipment?List the amount and types of materials to be collected and/or processed. See Attachment: Narrative Q13 2023 NDEE DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C List other entities providing funding for this project. Please explain. See Attachment: Narrative Q14 2023 NDEE DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Any additional comments: See Attachment: Narrative Q15 2023 NDEE • DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Authorization I certify I have authority under the laws of the State of Nebraska to sign this grant application and that the information submitted is,to the best of my knowledge and belief,true,accurate and complete. D. Is in compliance with the local zoning ordinances pertaining to the proposed project. Applicant Full Name Date JEAN STOTHERT 8/24/2022 DocuSign Envelope ID:2F00E6E4-13301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q17. Does the eligible project employ disabled or handicapped persons? At the present time,there are no disabled or handicapped persons employed at UnderTheSink. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q16. Describe how your project reduces the amount of toxicity or solid waste generated or landfilled in Nebraska. If applicable,you my relate your answer to any of the project purposes listed at the bottom of this page and explain how your project achieves the purpose(s). Due to the efforts of UTS, we are proud to report that we have made a significant impact to reduce the amount of illicit material being landfilled in Nebraska. HHW items arrive at the facility in citizens'vehicles. UTS staff unloads, characterizes,sorts,and prepares the items for transportation off site by our contractor. Our focus is to Reduce, Recycle, Reuse. With respect to the EPA's Waste Management Hierarchy,at UTS every level of the hierarchy is utilized. Source Reduction and Reuse: ➢ UTS promotes the use of alternative/less toxic materials in our publications,website and presentations. ➢ The ReStore redistributes usable material so new material is not needed to be purchased by customers. UTS staff stocks the shelves of the ReStore continually throughout the day as acceptable items are received. In 2021, 102.5 tons of material were redistributed through the ReStore (Appendix B and Appendix F). UTS has experienced a substantial sustained increase in the use of the ReStore in each successive year of operation. Shown below are highlighted totals from the ReStore in 2022, during which, drop-offs were accepted under normal operating hours. Note that the ReStore has a continuing 10-minute per person time limit and a 4-person capacity at any one time since the COVID-19 has impacted the area. 2022 data is on track to mirror or exceed these results. o Latex Paint taken by customers: 6,398 gallons o Gross Weight of non-paint items taken by customers: 147,460 pounds o Number of customers who selected items: 7,007 ➢ Anti-Freeze is reconditioned and resold by our current KNB statewide contractor. In 2021, a total of 3,025 gallons were reconditioned and reused. ➢ Unusable latex paint is combined with leaf and lawn clippings at the City Compost site and dried to be disposed of in the landfill. In 2021, a total of 34,815 gallons were disposed of in this way. This was an all-time record for unusable latex paint. Recycling: ➢ Empty metal and glass containers are recycled. Paper fiber items that are not contaminated with HHW are recycled. ➢ Waste motor oil is recycled into road tar during the warm months. In 2021, a total of 5,140 gallons were recycled in this way. ➢ Lead acid batteries are recycled for their component parts, acid, lead and plastic. In 2021, a total of 10,571 pounds of batteries were recycled. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C ➢ Fluorescent tubes and CFL's are recycled into their component parts; mercury, phosphorous, glass, plastic and metal. In 2021,a total of 9,261 fluorescent tubes and CFL's were recycled. Energy Recovery: ➢ Waste motor oil and transmission fluid are used in a waste-oil boiler for heating the processing room during the winter months. In 2021, UTS collected a total of approximately 7,800 gallons of waste-oil from 5,030 people. ➢ The disposal method for some materials disposed of by our contractor is incineration for energy recovery. Treatment and Disposal: ➢ HHW not appropriate for one of the previous methods of handling are shipped off site to appropriate disposal methods for each material at approved facilities. Other demonstrable results are evident from the following comparisons of 2021 to 2006 (first full-year of operation)as shown below— 2021 2006 ReStore Customers 7,007 3,750 ReStore Material redistributed (in pounds) 205,042 126,837 Average weight taken by customers (in pounds) 29.2 33.82 Zip codes represented using the ReStore 135 N/A Furthest Distance traveled (in miles one way)to the ReStore 212 N/A Estimated combined distanced traveled (in miles one way) 102,650 N/A HHW Material Drop-off Customers 18,907 8,496 Total Weight of HHW material dropped off(in Pounds) 1,177,279 675,063 Average weight of HHW material dropped off(in pounds) 62.3 79.46 Zip codes represented dropping off HHW 44 N/A Average distance for Douglas County Zip Codes(in miles one way) 9.5 N/A Average distance for Sarpy County Zip Codes(in miles one way) 11.5 N/A Gallons of oil used for heating or processed into road tar 12,940 7,156 Gallons of antifreeze reprocessed 3,025 1,155 Pounds of lead acid batteries recycled 10,571 7,984 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C The following data is derived from 2015 UTS statistics,the 2020 census update and a 2005 report commissioned by Portland, Oregon studying 25 similar programs nationwide; UTS operating cost(2021) $564,100 Population in the service area 758,530 Households in the service area 284,321 Households utilizing UTS for HHW disposal 18,884 Omaha-UTS Oregon Study Participation rate of Households 6.6% 7%(median) Cost per user $29.87 $66 (average) Cost per household in the service area $1.98 $4.26 (average) Cost per person in the service area $0.74 $1.42 (average) Cost per pound of material $0.48 $0.70(average) UTS has maintained,stocked, and continually promoted it's ReStore since opening in 2005. This is a way to create an instant end-use market without the need or added expense of additional capital input. The ReStore is a valuable tool in a number of ways, including— ➢ A source of FREE items that are in useable condition ➢ Many items are new and factory-sealed ➢ A source of paint/cleaning products that can be used for their intended purpose, instead of disposed of ➢ Provides products in small quantities that a person may not have needed in large quantities ➢ Prevents waste of products that the customer otherwise would have bought elsewhere ➢ Saves on disposal costs by allowing useable items to be used instead of transported UTS is not unlike many other HHW collection facilities in that the item received in the greatest quantity is latex paint. Because of this fact,we have never limited the amount of latex paint that a ReStore customer can take home. We do, however,encourage customers to only take the amount that they intend to use. We do not want to give people the impression that we have a "revolving door" by allowing them to return paint that has already been processed through the facility once before. The success of the ReStore component of UnderTheSink is clearly evident as shown in Appendix B and Appendix F. Since 2010,the number of customers has increased by 62%,the amount of latex paint taken has increased by 41%, and the weight of non-paint items taken has increased by 86%. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Finally,the item categories listed below are typically items that have been illicitly poured down the drain or disguised in some way to be dumped into the landfill. Shown below is a summary of how these categories of waste are used once they leave the facility. ➢ Latex paint. 80%of latex paint collected is deemed as unusable,and not suitable for distribution through the ReStore. It is currently being mixed with grit and unusable yard waste obtained from the Papio Wastewater Treatment Plant that the City of Omaha owns in Sarpy County. This dried material is then disposed of in the sanitary landfill. ➢ Steel from paint cans and aerosol cans. Recyclable steel cans are transported to Alter Recycling in Omaha and shredded for recycling. ➢ Automotive batteries. At the present time, automotive and lead-acid batteries are recycled by Husker Battery in Omaha. ➢ Rechargeable batteries. UTS is a member of the Call-2-Recycle program (formerly RBRC)that has been established and funded by battery manufacturers. All rechargeable batteries collected are sent to a battery recycling center in Texas. ➢ Waste motor oil. UTS has the capacity to store up to 2,000 gallons of waste oil in a storage tank, as well as additional drum storage. During the winter months,the waste oil is burned in a waste oil boiler to heat the processing room of the facility(2/3 of the building). During the summer months,the excess waste oil may be periodically sold to the Keep Nebraska Beautiful contractor that supplies it to the road construction industry as fuel for asphalt-making equipment. ➢ Antifreeze. The product is either recycled onsite by an outside contractor—the end product is used in City fleet vehicles,or is hauled off-site for recycling by the Keep Nebraska Beautiful contractor which in 2022 is Tri-State Oil Reclaimers, Inc. ➢ Fluorescent bulbs. Bulbs are sorted and counted by size/shape. At the present time,they are transported by Retrofit Recycling and are processed in Minnesota for their mercury,glass, metal, and phosphorus content. ➢ Solvents and flammable liquids. Currently are bulked in drums and transported by Clean Harbors Environmental Services to be sold to industrial users as fuel in industrial kilns. ➢ Pesticides and fertilizers. Currently are bulked in containers and transported for incineration. UTS is not able to offer pesticides in the ReStore due to state regulations. ➢ Corrosives. Bulked into drums, either acidic or alkaline. These drums are transported by Clean Harbors Environmental Services for treatment and neutralization and recycling. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q15. Any additional comments. Household Hazardous Waste Transportation & Disposal Contract(OPW-51340): A portion of the total contractual disposal costs are included for reimbursement with Grant funds for the 2023 grant period on this application. A copy of the final contract documents is forthcoming(see below). A formal bid process was required for OPW-51340 due to the total value of the contract. Note that bids were submitted from three contractors, Clean Harbors Environmental Services, Clean Earth Environmental Solutions, and Tradebe Environmental Services. A good faith effort was made in advance to solicit at least three bids for the contract. Invitations to bid and notice of contract bid documents were delivered via email on 4/14/22 to the following contractors: Tradebe USA Zachary Taylor zachary.taylor@tradebe.com Heritage Environmental Services Libby Fehl-Fort libby.fehl-fort@heritage-enviro.com Veolia Environmental Services Rob Huisinga rob.huisinga@veolia.com Clean Earth Environmental Solutions Jack Ranney jranney@harsco.com A copy of each of the bids received by the City of Omaha will be forwarded to the NDEE for review once the entire executed contract documents are available after Omaha Mayor Jean Stothert places her signature on them. The contract documents were approved by the Omaha City Council on 8/15/522. Latex paint disposal costs in 2019—An unforeseen situation During 2019,there was a substantial increase in the disposal cost of latex paint,which normally is not an issue. A tornado severely damaged the Papio Wastewater Treatment Plant near Bellevue, NE in the summer of 2018. This is where the latex paint is dried. This was followed by the flooding of 2019. As a result, UTS was forced to stockpile a huge quantity of latex paint(over 19,000 gallons)for over a year (Appendix B,Chart 3). The old, unusable paint was disposed of by Clean Harbors Environmental Services in order to prevent further backlogs and safety issues at UTS as we were slowly able to start up the drying process at the Papio Wastewater Treatment Plant as it became functional once again. The effects of these two natural disasters have since been overcome. We have resumed normal transportation of bulked latex paint to the treatment plant to be dried and ultimately landfilled. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q14. List other entities providing funding for this project. Please explain. Besides the City of Omaha,we have two additional partners that provide equal funding for U nderTheSink. 1. Douglas County 2. Sarpy County Each county contributes the sum of the salary and benefits of one City of Omaha HHW Technician, plus 1/3 of the actual annual disposal costs. (Appendix A) DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q13. If requesting grant funding for equipment,what is the market or end use for the materials that will be processed by the proposed equipment? List the amount and types of materials to be collected and/or processed. We are not requesting grant funding for equipment. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q12. What is the geographical area (counties,cities,etc)that your project serves? UnderTheSink serves the residents of Douglas County and Sarpy County. The facility can be used by residents of either county to dispose of HHW,which collectively accounts for over 1/3 of the state's population. The ReStore is open to anyone, regardless of place of residence. This further opens the availability of material for reuse to a larger percentage of the state's residents. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q11. If you previously submitted a grant,did you achieve the goals set for the previous project? If not, please explain. What were your successes? UnderTheSink has been fortunate to receive NDEE WRRIF grants to help support operational funding since opening in 2005. The mission and goals that were developed since the program's inception have been met,fulfilled,and in many ways,exceeded. 2020 and 2021 have been the most-challenging years of operation due to the COVID-19 Pandemic. The facility has been able to reopen after a closure of nearly four weeks in the spring of 2020. Two of these weeks were in response to a possible COVID-19 exposure and required the entire staff to self-quarantine at home. The last two weeks were used to prepare the site for limited reopening and included deep- cleaning and disinfection procedures. A Pandemic Standard Operating Procedure was drafted and approved (Appendix I). Reopening under the modified guidelines allowed residents to resume the disposal of HHW, but at a slower pace, all in order to mitigate the risks of possible infection spread. Although some people had expressed negative views towards the need to follow these temporary guidelines and the associated wait times,the overall reception had been positive and understanding. A recent NAHMMA(North American Hazardous Materials Management Association) nationwide poll indicated that only 60%of HHW facilities were operational in some fashion as of August 1, 2020 due to the COVID-19 Pandemic. UnderTheSink is proud to be included in that statistic,even though it has been a challenging accomplishment to make it possible. We have found that it has been increasingly difficult to obtain PPE items such as nitrile gloves and N-95 masks in a timely manner as the supply has been restricted due to FEMA mandates for distribution. The data included within this application and associated Appendix items clearly identifies how our program has been successful and continues to grow each year. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q1.0 Will this project be ongoing after the funding has ended? The City of Omaha, Douglas County and Sarpy County,are committed to operating UTS. The City understands that long-term grant funding may not be sustainable and is always looking for alternative funding sources. The most viable future funding source for UTS is from revenue generated with a stormwater utility fee. For over twenty years,the City, along with other communities, has sought a change in state statute to allow the creation of a stormwater utility. Legislation has been introduced and defeated each year, largely because drought conditions have resulted in rural water issues taking precedence over the urban water issues. The City believes that by the time this grant expires, urban water issues will become more prominent and will aid in securing the enabling legislation that we need. Additionally,the Phase I and Phase II stormwater communities(most any community that has a storm sewer system)will be responsible for more onerous requirements as the Municipal Separate Storm Sewer System program matures and Total Maximum Daily Load requirements call for measurable pollutant load reductions. Using stormwater fees is a justifiable funding source because after a program like UTS has been in place for a number of years,the users of the facility will expect to continue to have a free program to dispose of their unwanted household chemicals. Any changes to the program such as a user fee will discourage participation,thus making illicit disposal more attractive. The City is committed to pollution prevention in the stormwater program and views the HHW program as a key element in any environmentally-sound stormwater program. The MAPA Integrated Solid Waste Management Plan that was completed in June 2012 identified the need to find a more-stable funding source for UTS. This will be researched and evaluated by forming a task force. MAPA is currently in the early stages of identifying who would be asked to participate on the task force and will identify a range of regional waste issues that need to be addressed, including the subject of funding for UTS. Other potential funding sources include: ➢ Accepting Conditionally Exempt Small Quantity Generator(CESQG) waste from qualified businesses and charging a proportionate fee for this service. CESQG fees will only provide a slight profit over the cost of disposal and labor and not be sufficient to fund UTS's entire operation, however, it would offer a cost effective way for small business to dispose of their waste while meeting a growing and unfulfilled need in the community. ➢ Revenues generated from the sale of paint could also be used for funding the facility. Again,this will only generate a small profit over the material and labor expenses so it is not sufficient to fund the entire operation, but would complement other funding sources. It also offers a disposal option higher on the waste hierarchy than the paint drying process that is currently being used,yet it is our most-economical option at present. ➢ The Omaha Public Works survey indicated that there is a potential to solicit donations from those dropping off HHW and those using the ReStore. We will examine how this can be done as we would prefer not to have cash collected at the facility due to the potential for theft. In addition, it is unlikely that donations would be substantial compared to the facility costs. ➢ A proposal is being drafted to be presented to the Omaha City Council that would establish a nominal fee for residents who wish to drop-off latex paint at UTS. As mentioned previously, DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C latex paint is not a hazardous material, but has been accepted free of charge since 2005. Each of the partners included in the InterLocal Agreement have tentatively agreed to the draft up to this point. Details are currently being calculated to factor in the costs of point-of-sale equipment and services to handle a cashless form of payment that would be able to be completed in the drive-thru area. This would allow customers to continue to experience a convenient and quick transaction without leaving their vehicle. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q9. Are there other entities that would partner with this project? Who are they? Since opening in June 2005, UnderTheSink has been an ongoing operation that utilizes the financial resources of an award from the Waste Reduction and Recycling Incentive Fund Grant from the NDEE,as well as contributions from the City of Omaha,and our partners—Douglas County and Sarpy County. UnderTheSink is owned and operated by the City of Omaha. It is governed by an Inter-Local Agreement that includes our partners, Douglas County and Sarpy County,and is operated for the benefit of the citizens throughout both counties. A copy of the Inter-Local Agreement is included in Appendix A. Note that this agreement commenced beginning September 2021 and continues for a term of at least five years. As in the development and construction of UTS,we have additional partners that promote the facility and support us in a variety of ways. These other groups include the Papio-Missouri River NRD, Keep Omaha Beautiful Inc., Omaha Public Power District, Metropolitan Utilities District, and the Nebraska Recycling Council. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q8. Are there other providers or entities that provide similar services as this project? If so,please explain how this project is different. UnderTheSink was the first permanent HHW collection facility to operate in Nebraska when it opened in the summer of 2005. There are no other facilities, either municipally or privately owned,that provide residents in the service area with a convenient single location to collect and recycle household hazardous waste. Items that are not accepted at UTS,such as electronics and appliances, require vast storage space and have packaging and shipping needs that are beyond the operational capacity of the facility. In addition,it is not in the City's best interest, or intent,to compete with privately-owned businesses already in the service area that have been providing services in those recycling industries for several years. Processing activities for the classification and transportation of household hazardous waste requires extensive training for employees who handle the waste. Many recycling companies are limited in the scope of items that they accept due to the high investment they are required to make in complying with OSHA, EPA,and DOT requirements if they are to process hazardous waste. Latex paint,the item received in greatest quantity,especially,will be a material that will need to be monitored and adopt changes based on external factors. City staff is participating in Nebraska's product stewardship effort and latex paint is a product that this group will focus on and may change our process entirely. The City and our partners in the program have recently discussed and are exploring the possibility of limiting the amount of latex paint that residents may drop off at UTS, charging a nominal fee for latex paint(as most other HHW facilities already do), or eliminate it from acceptance altogether. Latex paint is not a hazardous waste,and residents can easily dry it out at home with minimal effort or expense. State- sponsored studies are currently underway to measure the feasibility of a statewide paint stewardship program. Latex paint stewardship programs are in place in other Midwest states such as Colorado and Minnesota. It's an unfortunate thing that HHW collection comes at a high cost per user but that is simply the nature of hazardous material--whose disposal is regulated and expensive. Through very deliberate upfront planning, UTS has been able to provide our services at a cost lower than the national average for similar services. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q7. Explain how your program will achieve demonstrable direct results. UnderTheSink has been, and will continue to be successful. Compared to other facilities nationally, UTS operates at a lower cost per pound and per participant, and has a comparably high rate of participation. Even after fifteen years,the program continues to grow in all facets of the operation; ➢ Gross weight of HHW processed (Appendix B,Chart 1) ➢ Distribution of items from the ReStore (Appendix B,Chart 2) ➢ Volume of HHW transported offsite (Appendix B,Chart 3) ➢ Recycled material volumes (Appendix B,Chart 4) As previously mentioned,all incoming and outgoing weights of waste and customer volumes are tracked in either a database or spreadsheet. Simply put,the tonnage of HHW received and processed has steadily increased,the tonnage of material reused through the ReStore has dramatically increased, and the HHW transported offsite for recycling or energy recovery has steadily increased. These facts all equate to a positive effect on the environment through proper disposal and landfill diversion. The collection of data over the past sixteen and one-half years has allowed management to effectively evaluate and determine trends in the numbers of participants and volumes of waste. We have identified patterns that correlate with the time of year(spring and summer are the busiest), holidays, day of the week(Wednesday's are the busiest),and even the time of day(mornings are the busiest). This information has enabled management to determine staffing requirements for part-time personnel and scheduling employees with other duties within the Environmental Quality Control Division. UnderTheSink has had continual growth for its seventeen-plus years of operation. So far that growth has averaged 10%to 14% per year in many categories (Appendix B). We expect this growth to continue, in proportion to the population growth of the region. UTS attained a milestone in 2015 by processing over 1 million pounds of HHW for the first time,and has experienced increasing amounts in each successive year since then. Note the effects of the COVID-19 Pandemic on the incoming gross weight during 2020 and 2021. Latex paint is the item UTS receives in the greatest quantity. We are able to offer a significant amount of useable latex paint(quarts,gallons and 5-gallon buckets)for free distribution to the public through our ReStore. Finding a cost-effective method to dispose of unusable or contaminated latex paint has been a challenge for us,just as it has been for many other HHW facilities around the country that accept latex paint. The current method of disposing unusable latex paint involves crushing the paint cans in mechanical can crushers and collecting the paint in 55-gallon drums. These drums of paint are then transported to the City of Omaha's Compost Facility where they are opened and the paint is poured into and mixed with grit that is accumulated from the wastewater treatment plant, as well as unused material from the yard waste collection site. The paint is quickly absorbed and dries into the material. This consolidated material is then transported to the sanitary landfill for disposal. It is our hope that in the future, Nebraska will become part of the PaintCare initiative that is currently expanding and includes the nearby states of Colorado and Minnesota. Public outreach and education are important components of the mission of UTS. We maintain the website, www.underthesink.org, and if citizens need additional information they may submit a question. Much of our outreach occurs when answering questions from the public. Through our automated phone system and full time clerk, over 1,600 calls are answered each month. UTS distributes brochures about HHW(some samples are included in Appendix C1-C3)and also on other appropriate topics for the facility and associated forms of waste. Supplies of brochures are also given to local hardware painting supply stores for DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C distribution from their locations. Tours of the facility and speaking engagements or booths at home shows are regular activities for the staff. In an average year,there are approximately twenty tours and speaking engagements. UTS is promoted in WASTELINE,the City of Omaha's solid waste informational publication sent to homeowners within the city limits. Another recent addition has been our Facebook page (facebook.com/OmahaHHW)created in December 2011. During 2021,the ReStore at UTS served 7,007 customers and distributed 205,042 pounds of usable items. (This total includes 6,400 gallons of latex paint.) We do not restrict use of the ReStore to the two-county region. The users of ReStore come from a very large area. While there is a sharp drop off of customers driving more than 20 miles(one way)to the facility,there is a consistent number of shoppers traveling up to 200 miles (one way)that visit the ReStore when they come to Omaha for various reasons. UnderTheSink also has an indirect benefit to everyone in the community by avoiding the illicit disposal of HHW down a drain, storm sewer, on the ground or in the landfill. UTS is a community resource and was used as a distribution point for recycling bins used in Omaha's curbside recycling program. In 2019,we distributed 4,200 recycling bins, all to citizens who drove to the facility. This provided a valuable tool in allowing us to distribute brochures and information about HHW and the benefits of using the facility. UTS is an education place where citizens may learn about ways to harvest rainwater, and construct rain gardens. In the past, UTS was also a distribution point for rain barrel kits, and plans are to continue the project in the future if a corporate entity would like to contribute to restart the program as in the past. Our results are measurable,significant and highly appreciated by our constituents. In the 2010 survey conducted by the Omaha Public Works Department,the public responded that only 11% had a negative response stating that UTS was too inconvenient to use. 28%of respondents picked the most favorable response and there were many complimentary comments added. On-going public education continues to increase public awareness and participation,and the demand for the UnderTheSink program is clearly seen by the volumes of material received during each year of operation. (Appendix B,Chart 1) Using generalities based on the demographics of the ZIP Codes in our service region we have drawn these conclusions. Related to HHW disposal: ➢ As the percentage of non-English speaking households goes up,the utilization of UTS to dispose of HHW tends to go down. Keep Omaha Beautiful has started to make the connection into the Spanish-speaking community, and we will work with them to continue this effort. ➢ As the percentage of households in poverty goes up,the utilization of UTS to dispose of HHW tends to go down. This may be because the residents don't have the funds to purchase many products and/or they hold onto or use up the product because they have less disposable income. ➢ As the percentage of owner-occupied housing goes down,the utilization of UTS to dispose of HHW tends to go down. This would stand to reason since the chemicals needed for household upkeep are generally the responsibility of the owner, not the tenant. ➢ Zip codes with housing that is older use UTS to dispose of HHW at a lower rate than zip codes with more recently built housing. This may be due to persons in older housing using up all of their household chemicals due to greater maintenance needs of an older house. DocuSign Envelope ID:2F00E6E4-6301-4726-8DC6-95F8F1C6DF2C Related to ReStore use: ➢ The use of the ReStore did not show any correlation to the areas investigated which includes English speaking, poverty, owner-occupied housing or median housing age. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q6. What mechanism will be used to measure/analyze program effectiveness? We maintain most records in Excel spreadsheets that may be queried based on many available parameters. In the fall of 2019, a new web-based database was developed and implemented to input all incoming weight and ZIP Code data. This information may also be queried in various ways to derive demographic and historical trends. Material is weighed or measured at several points, as it comes into, and goes out of UTS. Customer Surveys (Appendix D)are also entered into the database. These surveys are important in determining the source of the HHW entering the facility and also allow us to collect demographic data from the citizens who use the site. From a survey conducted by Omaha Public Works we determined that there is the misperception that UTS requires appointments all the time to drop off material. That is not entirely correct. During normal operations, appointments are only required on Saturdays. The public also has a strong desire for additional locations and longer hours,which is currently beyond the scope of this application and what UTS is able to deliver. The cost for additional hours or facilities is simply too high for the amount of additional material that would be collected. All material taken by our various disposal contractors is weighed before it is released,whether it is the steel and cardboard that is recycled,sharps that will be incinerated, or solvents and other flammable materials that will be blended for fuel use. All weights are recorded and tracked in the database. Since 2006,the first full calendar year of operations, UTS has shipped out(via our HHW contractor),a total of 12,006 fifty-five gallon drums of HHW that have weighed a total of over 3.87 million pounds. Additional historical data is included in Appendix B. Our most-recent effort to determine if we are fulfilling the needs and desires of the public was conducted in 2010 by the Omaha Public Works Department(OPW). OPW created an online survey to measure the public's attitudes towards the solid waste services the city provides and this included UnderTheSink. OPW solicited entries through e-mail and postings on appropriate websites. We received 970 survey responses. The public showed a high appreciation of UnderTheSink, and strongly stated two points;first that the service must remain "free,"and second that longer hours or more locations are desired. When asked about the three most challenging items to dispose of, over 80% selected at least one of the materials collected by UnderTheSink.The Omaha Public Works survey has been a measurement tool for us in determining UnderTheSink's ability to meet the public's expectations. The response was overwhelmingly positive regarding the public's perception of UnderTheSink. Over 48% percent had used the facility and had a positive response. Of those, 21% desired even more access to proper HHW disposal by asking for longer hours or additional locations because they realize the benefit of proper disposal. Only 11% had a negative response stating that UTS was too inconvenient to use. 28%of respondents picked the most-favorable response and there were many complimentary comments added. We did realize from the survey that we need to make an additional effort to inform the public that during week days, appointments are not needed. Our results are measurable,significant and highly appreciated by our constituents. Additional information and demographics of the responses are included in Appendix H. In 2010, Earth911.com released a recycling search report. As has been the case in previous years, a number of materials accepted by UTS are listed in the Top 10 of searched products. Those listed in the top 10 and their positions are batteries (2), paint (4), motor oil (6), compact fluorescent bulbs (7), and fluorescent tubes(9). DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q5. How was the need for this project determined? Needs assessment and feasibility studies were conducted beginning in 1999 by HDR Engineering to determine the need for a facility. These studies grew from previous informal HHW meetings among local officials and collection events that were organized from those meetings in the 1990's. The results of the studies suggested that a permanent facility of approximately 5,600 square feet be built to accommodate the HHW expected in the service area. By analyzing the intake of HHW from existing facilities in cities of similar size, it was possible to accurately calculate the expected intake locally. UTS is uniquely designed and incorporates both engineering and operational aspects of facilities that were already in operation in Des Moines, Iowa and Kansas City, Missouri. Upon analyzing the trends of incoming and outgoing HHW, UTS has shown that it is operating very closely to its design standard that was envisioned. It is clear that UnderTheSink has fulfilled its mission during these first fifteen years of operation. The origins of household hazardous waste collection for the Omaha metropolitan area, now embodied in the UnderTheSink facility, date back to the Omaha Metropolitan Area Solid Waste Management Plan of 1994. From the waste characterization done at that time, household hazardous waste(HHW) was identified as a small, but important component of the municipal waste stream. Being larger components of the waste stream, residential recycling and composting programs were pursued first, however HHW was not completely ignored and a small group of area staff continued to work on HHW with select events and the desire for the eventual goal of a permanent HHW collection facility. The solid waste management plan was updated in 2003 to reflect the planned opening of UnderTheSink. This was the last major element needed to "complete"the 1994 solid waste management plan. The Metropolitan Area Planning Agency(MAPA)completed a new Integrated Solid Waste Management Plan for the region in June 2012. The steps toward an HHW facility were not made without due care. The staff involved made comparative inquiries to comparable cities regarding the input costs, and outcomes for HHW collection on a metropolitan scale. The culminating analysis and push came in hiring HDR Engineering Inc(HDR) in 2000 to size and estimate costs for an HHW facility. Several of the outcomes of the HDR study were: ➢ Construction cost would be approximately$1.1 million, and annual operating cost would be approximately$420,000(adjusted for inflation,this would be$630,000 in 2020). ➢ Planning at that time projected population growth of the two county areas to be 632,597 in 2010;actual growth was 675,950 in the 2010 census, nearly 7%higher than the projection. ➢ Annual participation by the population served would be between 0.7%to 2.8%using comparable facilities. Actual participation at UTS has historically been over 6%. From what was learned in the HDR study, a public perception, locating and design contract was competitively sought and won by Jacobsen-Helgoth Consulting(JHC) in 2001. To determine the public's desire for an HHW facility, a phone survey at that time showed: ➢ Greater than half the respondents realized caution must be taken in disposing of HHW ➢ Greater than 60%desired more information on how to properly dispose of HHW ➢ Almost 45% indicated that they created HHW needing disposal at least once per year DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Although the JHC contract occurred prior to electronics disposal or E-Waste being part of the lexicon for the general public,staff considered the needs and implications of adding electronics to the HHW focused facility. The decision was made that, because there were three existing electronics recyclers in Omaha at that time, it should not be the City's business to put companies out of business by adding this as a service of UTS. We feel that it was the right decision and is borne out that there are now more than a dozen electronics recyclers in Omaha. Table 7.3 of the Nebraska Waste Characterization Study(WCS) state the percentage for electronics found for Omaha is less than the statewide percentage. In fact, in the WCS Omaha's Pheasant Point landfill was less than the statewide percentage for all categories in Table 7.3, Furniture (durable goods), Limbs and Brush, and Construction and Demolition Debris. The City of Omaha,the predominate area of the UTS service area, provides for appliance and other metal items disposal, both at spring and fall clean-up events, as well as an ongoing bulky material disposal facility.Tires are collected at spring and fall clean-up events as well. All of the incorporated municipalities within the UTS service area provide curbside recycling collection. The City of Omaha, in addition, has multiple recycling drop-off sites available to the public. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q4. Explain how your project will benefit the area defined for your project. UnderTheSink is a permanent facility that accommodates the needs of our citizens throughout the year. It is a facility that accepts a wide range of HHW typically found in the home,garage, shed,car,truck, boat,etc. On a daily basis,the UTS staff is responsible for the safe unloading of material from the citizen's vehicle, properly sorting the items into the appropriate DOT hazard classification, and safely preparing material for transportation offsite to be recycled, used for energy recovery, or incineration. UTS is open to the public four days per week year-round. In 2021, we processed the material delivered by 18,900 residents. This represents a participation rate of 6.5%which is higher than projected when UTS was developed and compares very favorably to other facilities across the country. 2021 was an interesting year, as previously mentioned,due to the impact of the COVID-19 pandemic on operations. We are experiencing an increasing number of customers since the pandemic effects have eased somewhat. The budget proposed will allow us to process more waste and further benefit the service area of Douglas and Sarpy Counties. Historical trends indicate that the use-rate is still increasing, even as the facility enters into its 19th year of operation. UTS has experienced growth each year since opening in 2005. The loads delivered to UTS average over 62 pounds,which is right in the heart of the national range,which is from 60 to 70 pounds per load. In 2021, UTS received 1.8 million pounds of HHW. To date, UTS has diverted over 16.6 million pounds from storage or improper disposal. Following the COVID-19 Pandemic limited reopening in April 2020, UTS required appointments for all customers through September 2020. During that time, we experienced an increase of 22% in the average weight per load. This is most-likely the result of more residents being at home for longer periods of time and having the ability and extra time to clean more thoroughly. This trend was also reported by many other HHW facilities around the country that were operating in a limited capacity as well. UTS resumed normal drop off procedures and ceased the appointment requirement in late September 2020 and continues to operate in this manner today. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q3. What is your service area? You may include a map or other materials. UnderTheSink is the Regional Household Hazardous Waste Collection Facility open to the residents of Douglas and Sarpy Counties. There are only a handful of permanent household hazardous waste facilities in Nebraska. UTS, by size and population served, is by far the largest HHW facility in the state. UTS is owned and operated by the City of Omaha. It is governed by an Inter-Local Agreement (Appendix A)that includes Douglas and Sarpy Counties and is operated for the benefit of the citizens throughout both counties. The 2020 census reports the population of this area to be 758,530 or 39%of Nebraska's population. More important to HHW facilities is the number of households and the 2020 census reports there to be 284,321 in the UTS service area. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q2. Provide a timeline with specific tasks to be accomplished at each milestone date during the one-year grant term. UnderTheSink(UTS) is a permanent facility that is open year-round. Funding support is requested for a portion of the continued operational expenses of the facility. This grant application seeks funding for a portion of the Personnel and Contractual Expenses only. The continued success of the facility in terms of both quantity of waste processed and increased public use has made this a necessity in order to continue to operate efficiently, but more importantly—safely. Over the past few years,there have been three serious Injury-on-Duty cases that have resulted in medical treatment,two of which involved surgical procedures to repair torn shoulder or elbow tendons. Recovery periods for these types of injuries are close to six months. Unfortunately,we have seen these types of injuries more-frequently as our daily intake and sorting/packing procedures are becoming more strenuous with increased volume at the facility. The City invests a great deal of money and effort into training and certification requirements for UTS employees, and is in its best interests to keep them for the long term. No equipment will be purchased utilizing grant funds. Equipment is purchased through funds derived from the partners and other grants when available. A competitive bid process is used for all purchases exceeding$20,000 and is administered by the City of Omaha Purchasing Department. Key personnel involved in the UTS facility include the following City of Omaha management personnel; Wayne Beal, UnderTheSink Supervisor for the City of Omaha, has been in this position since April 2005. Wayne manages the day-to-day operations and supervises employees at the facility. Wayne frequently gives talks about UTS to community, professional, and civic groups. He is currently the Treasurer of the Heartland Chapter of the North American Hazardous Materials Management Association (NAHMMA). Prior to his employment with the City of Omaha, Wayne worked for twenty years in the specialty chemical industry as a technical consultant and product sales manager in the professional turf and golf industry in Nebraska and Iowa. He is a graduate of Iowa State University. James Kee, Environmental Quality Control Manager for the City of Omaha. Jim has been in this position with the City of Omaha since 2017. He has oversight of the facility and works closely with the UTS staff in administrative and technical roles. Paul Dunn, Environmental Quality Control Technician II. Paul has been in this position with the City of Omaha since 2018. Prior to this, he was the Recycling Coordinator for the City of Omaha. Paul was the City's lead staff person on the UTS project during its planning and design. He continues to be involved with UTS, promoting it through the City's publication Wasteline, and he includes it in talks given to community groups, and replies to inquiries sent to its website which he maintains. Prior to coming to Omaha, Paul was the Commercial Sector Recycling Coordinator for Chapel Hill/Orange County, North Carolina. Prior to leaving North Carolina, Paul worked on a joint regional/shared service HHW project. He was appointed to the Nebraska Environmental Trust Board in 1999 and has served as Chair of the Board four times. He is a graduate of the University of Nebraska-Lincoln. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Four HHW Technician positions at the facility are partially-funded through WRRIF grant funds.These are full-time employees which are HAZWOPER and DOT HazMat Transportation certified and include; Justin Blue and Sam Kretzschmar, HHW Technicians for the City of Omaha. Both Justin and Sam began their employment with the City of Omaha in early 2019. Zachary Woods, HHW Technician for the City of Omaha. He has been employed at UnderTheSink since the summer of 2021 and had worked previously with the City of Omaha Police Department Vehicle Impound Lot. Mitchell Miles, HHW Technician for the City of Omaha. He has been employed at UnderTheSink since the summer of 2021 and had worked previously in the Environmental Quality Control Division as a Part- time Laborer for ten years. Lisa Holifield,Clerk/Typist II for the City of Omaha. Lisa has been in her position since August 2022 and is responsible for the day-to-day office duties at the facility including customer assistance,scheduling of Saturday appointments, data entry,and phone activities. Dana Czapla,Semi-Skilled Laborer, part-time. Dana has been employed at UTS for thirteen years, and primarily processes latex paint,which includes preparing it for transport to be dried for disposal. He also performs janitorial work and grounds keeping duties around the facility. He is also a full-time physical education teacher in the Omaha Public Schools District. Extensive training is provided for the staff at UTS. Much of the training is required by federal regulation. At present,there are four HHW Technicians, a Supervisor, a Clerk and a part-time Laborer assigned to UTS. In addition, staff from other parts of Omaha Public Works helps support UTS and are trained as shown in the chart below and ready to step in where needed. CPR First Confined Forklift HAZWOPER DOT Medical Aid Space HazMat Monitoring UTS Supervisor X X X X X X X HHW Technician (x4) X X X X X X X Part/Time Laborer X X X X X Clerk X X X X Safety/Training Technician- X X X X X X Environmental Services Because of the training and medical monitoring that is required;tasks that may be completed by persons other than the UTS Supervisor or HHW Technicians are very limited. Contractual services expenses are a major component of the operational budget of UTS. The City of Omaha Purchasing Department requires a formal bidding process be followed for all contractual agreements. The current HHW contractor, Clean Harbors Environmental Services, has been servicing our transportation and disposal needs since September 2017.The contractual period is for two years, with a possible one-year extension at the City's discretion. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C A new transportation and disposal contract bid proposal was initiated in the spring of 2022. Three HHW disposal contractors submitted bids. The low bidder, Clean Harbors Environmental Services, has been selected to be awarded the next contract. The contract documents were approved by the Omaha City Council on August 15, 2022 and at the time of this application submission,are awaiting the Mayor's signature. These documents will be forwarded to the NDEE as soon as they become available. In the interim,we have included the Bid Tabulation and a letter of acceptance by the City of Omaha to the City Council dated 5/24/22(Appendix G). COVID-19 Pandemic impact on operations The COVID-19 Pandemic has had a major impact on normal UTS operations. The facility was forced to close as Directed Health Measures became mandated, and on March 20, 2020,there was a possible exposure of COVID-19 reported by one the employees. After a 14-day self-isolation period,the facility's staff completed a deep cleaning and disinfecting procedure. An amended Standard Operating Procedure was developed and implemented. This allowed the reopening of UTS to take place on a limited basis(requiring appointments)from April 22, 2020 to September 23, 2020. UTS is currently operating without the need for weekday appointments,just as it had prior to the pandemic. We have been fortunate to be able to obtain the Personal Protective Equipment and additional cleaning/disinfecting supplies that have been necessary during the pandemic. Although some of our suppliers have had difficulty sourcing some of the PPE on a timely basis,we have not been forced to reduce service levels based on supply-issues alone. A copy of the Pandemic SOP is included in Appendix I. Evaluations are constantly being conducted to further determine if more-stringent COVID-19 protocols will need to be enacted as situations develop. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C NARRATIVE Q1. Describe the project and what the project will accomplish. UnderTheSink(UTS) is the Regional Household Hazardous Waste Collection Facility for the citizens of Douglas County and Sarpy County. The purpose and intent for the operation of UTS is very simple: To collect and properly dispose of Household Hazardous Waste (HHW). (Appendix E) By doing this,we reduce the toxicity of solid waste destined for the landfill, prevent dangers and damage to sewage treatment facilities, and avoid damage to the environment through illicit dumping by the public. The facility is owned and operated by the City of Omaha. Grant funds are being sought for personnel and contractual expenditures only. Contractual services expenses are a major component of the operational budget of UTS. A one-year grant from the Waste Reduction and Recycling Incentive Fund awarded for 2022 to partially- fund the operation of UTS will be exhausted on December 31, 2022. With the support of an addtional grant, UTS operations will continue to serve the citizens of Douglas County and Sarpy County with the inclusion of their respective financial commitment due to an existing Inter-local Agreement. (Appendix A) Household Hazardous Waste (HHW) is a small, but important fraction of the total waste stream. UnderTheSink has a proven sixteen-year track record of effectively collecting and managing the HHW from a service area that includes over one-third of Nebraska's population. Household hazardous waste is highly diverse,and touches every household. There are health and safety implications to HHW, and wider environmental implications caused by improper disposal. Without UnderTheSink,citizens have only the most limited options for disposal of Household Hazardous Waste. Many HHW materials will have no disposal options if the facility did not exist. UTS has continued to experience increasing volumes of waste received on an annual basis, and in 2021 collected and processed 1.18 million pounds of HHW. In 2022,we are on track to exceed this total. UTS is a unique facility in Nebraska in that it is the only HHW facility open year-round with multiple full time staff dedicated to its operation, but this is reasonable due to the size of population and households served. Full-time staff—the HHW Technicians, Clerk, and Supervisor, all work a non-traditional 40 hour week,each totaling 2,080 hours annually. The non-traditional work schedule accommodates some evening and weekend hours. A Part-Time Laborer works up to 1,456 hours per year, which is typically 28 hours per week. Each of these employees is directly involved in the day-to-day operation of the facility. City staff has been active members of Nebraska's efforts regarding product stewardship. Lead by the Nebraska Recycling Council and the Product Stewardship Institute,these efforts are looking at ways to reduce the financial impacts of product disposal on local and state budgets. UTS staff have also been active in the Heartland Chapter of the North American Hazardous Materials Management Association (NAHMMA), and have attended NAHMMA national and regional conferences as funding permits. The facility Supervisor,Wayne Beal, has served as the NAHMMA Heartland Chapter Treasurer since 2010. UnderTheSink was developed long before Nebraska's Solid Waste Characterization Study was conducted, and our partners have their own established programs to deal with many high profile items listed in the Study. To fully understand what the Study is telling us, one must get"deep in the weeds," that are the findings from the Pheasant Point Landfill in Douglas County. A highpoint that we found that may be able to be pinned to UTS is the finding in section A.7 "...sighted least were fluorescent bulbs ..." DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C On the down side,the spotting of oil filters in the loads is a disappointment and something we have highlighted that we do accept at the facility. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C =. ffr QUOTATION * REPRINT * Page 1 Sold To: Ship To: CITY OF OMAHA 12 CITY OF OMAHA 12 DISBURSEMENTS-ROOM 1007 DISBURSEMENTS-ROOM 1007 1819 FARNAM STREET 1819 FARNAM STREET Date OMAHA NE 68103-0011 OMAHA NE 68103-0011 08/18/22 Time 9:34:23 Customer PO:WAYNE/QUOTE Reg Ship: 09/17/22 ** QUOTATION ** Co/Cust No Quote No Ship Via Ref# 01/0005514005 31864/00 Terms: 1% 10/25th Net 30 50807370 BX 20.000 11.24000 BX 224.80 2010WXL GLOVE NITRILE *NO SUB* PF 4MIL DISPOSABLE 100/BX 31317730 BX 20.000 102.99000 BX 2,059.80 MR0300 16"X20"DIMP,PERFED UNIVERSAL 100 PADS/BALE 91588006077 CA 8.000 148.16000 CA 1,185.28 TY120SWHXL002500 TYVEK COVERALL 25/CA 91588006068 CA 15.000 157.03000 CA 2,355.45 TY120SWH2X002500 TYVEK COVERALL 25/CA Subtotal 5,825.33 **Due to the current price volatility and Sales Tax unprecedented market conditions, prices are subject to change at the time of shipment due to sudden and Order Total 5,825.33 unexpected price increases from our suppliers** Deposit Amt Due 5, 825.33 Due to market instability this quote is valid for 5 business days. * COMPLETE * DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8FIC6DF2C GRA1iY(aLK Quotation 1150 W Grove Parkway, Suite 101 Tempe,AZ 85283 Information www.grainger.com Grainger Quote Number 2051818078 (800)472-4643 Validity Start Date 08/22/2022 Validity End Date 09/22/2022 Creation Date 08/22/2022 Grainger EIN Number 36-1150280 PO# WAYNE BEAL Customer Information Po Create Date CITY OF OMAHA 1819 FARNAM RM 1007 PO Release# Customer Number 807880273 OMAHA NE 68183-1000 Department Number Project/Job Number Requisitioner Name Attention Billing Information Caller WAYNE BEAL CITY OF OMAHA Telephone Number 4024447465 1819 FARNAM RM 1007 Page 1 /2 OMAHA NE 68183-1000 Shipping Information CITY OF OMAHA Freight Forwarder 4001 S 120TH ST OMAHA NE 68137-1205 We will deliver according to the following terms and conditions: Incoterms®2020: FOB ORIGIN Freight Terms: Prepaid Carrier: *See line item detail Payment Terms: Net 45 days after invoice date Special Instructions:ALL COUNTER&W/C ORDERS MUST SHOW CITY ID All transactions must have a PO,NO NAMES ACCEPTED for payment. PO's are 7 numbers no alpha characters-Orders less than$35 may be purchased with Cash.Orders not complying with these terms will not bepaid Blanket Purchase Order#s: Facilities— MRO#1119593 Batteries# Item Material Description Expected Qty Unit Price Total PO-Line Del Date in USD 10 6AH03 Collared Coverall,Open,White,XL,PK25 8.00 EA 206.87 1,654.96 Mfg Brand Name:DUPONT Manufacturer Part No: TY120SWHXL002500 Carrier: 20 3AG59 Collared Coverall,Open,Whlte,2XL,PK25 15.00 EA 195.30 2,929.50 Mfg Brand Name:DUPONT Manufacturer Part No: TY120SWH2X002500 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C 16111 aIPIU DIC. Quotation /1/11111111111110111111111 • 1150 W Grove Parkway, Suite 101 WilOnnation Tempe,AZ 85283 Grainger Quote Number 2051818078 www.grainger.com Creation Date 08/22/2022 (800)472-4643 Customer Number 807880273 Page 2 /2 Item' Material Description Expected Qty Unit Price Total: POI Line Del Date in USD Carrier: 30 30PV56 Absorbent Pad,Universal,Gray,PK100 20.00 EA 129.66 2,593.20 Mfg Brand Name:PIG Manufacturer Part No:MAT203 Carrier: 40 1PFN2 Disposable Gloves,Nitrile,XL,PK100 40.00 EA 23.80 952.00 Mfg Brand Name:SHOWA Manufacturer Part No:7500PFXL Carrier: Sub Total 8,129.66 Total USD $ 8,129.66 Please reference our Grainger Quote Number,your Grainger Customer Number,and method of payment when remitting payment. These items are sold for domestic consumption in the United States. If exported,purchaser assumes full responsibility for compliance with US export controls. This transaction is subject to W.W.Grainger,Inc. sales terms and conditions. For a copy,please visit the website at htfp://www.grainger.com or refer to the current catalog. Thank you for the opportunity to provide this quotation. Please note that all the prices are based on products and quantities quoted. Any changes to the products and/or quantities may result in different pricing. The non-catalog freight policy applies unless freight amount is listed above.Please contact the Grainger office shown above if you have further questions or need to submit a new request. DocuSign Envelope ID:2F00E6E4-13301-4726-8DC6-95F8F1C6DF2C LIBRA SAFETY PRODUCTS Pick Ticket LIB :, A DIV OF LIBRA INDUSTRIES, INC. A a L 1951 ARTHUR AVE, Order No.: CidltlileS44...I. j ELK GROVE VILLAGE, IL 60007 8QU500898 Order Date: 8/17/2022a773-276 7500 Customer ID: OMAGII ' ` www.librasafety.com by: JOANNAL 8/17/2022 3:55 PM 8117/2022 BILL TO: SHIP TO: MAIN CITY OF OMAHA CITY OF OMAHA PURCHASING DIV. 902 PURCHASING DIV.902 ROOM 1007 1819 FARNAM ST ROOM 1007 1819 FARNAM ST OMAHA NE 68183 - OMAHA NE 68183 GUST PO REQUESTED SLSP TERMS WHSE FREIGHT SHIP VIA TX PRICE'QUOTE:: 8/17/2022 37 NET 30 02 PREPAY/ADD UPS/RPS N/C GO ITEM DESC ORD GTY SHIPPED E3ACKORD UM LOCATION GLB805PF-X DISPOSABLE NITRILE GLOVES, 200.000 BX N/A BLUE, 8 MIL, POWDER FREE, EXAM GRADE, 50/BX, 10 BX/CS, SIZE XL Price: 12.000 GLBNW-COV63-XL MICROPOROUS PE LAMINATED 8.000 CS N/A COVERALL, HOOD, ELASTIC ,, 7 WRIST/ANKLES,25/CS, SIZE XL' • Price: / 90.000 GLBNW-COV63-2.X MICROPOROUS PE LAMINATED 15.000,,/ CS N/A COVERALL, HOOD, ELASTIC WRIST/ANKLES,25/CS. SIZE 2X Price: 1OO.000-2 MISC FRYER TECH#US3PM100(.1uOGT-j10.000,/ EA HEAVY WEIGHT PAD PER BAL2Ej Price: / 52.000' Note: • Page:1 of I DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C frjj Wayne Beal (PWks)<wayne.beal@cityofomaha.org> Wasteline print costs 1 message Paul Dunn (PWks)<Paul.Dunn@cityofomaha.org> Thu,Aug 11, 2022 at 3:08 PM To: Mr Wayne Beal<wayne.beal@cityofomaha.org>,"Maddy A Wahl(Keep Omaha Beautiful)" <Maddy.Wahl@cityofomaha.org>, Mr Matthew O'Connell<matt.oconnell@cityofomaha.org> Here are Per Issue numbers, and we will endeavor to put out 3 issues,this year and next. Postage$29,905.82 Design and layout$2,680.00 441 tot Siff ASCe • Printing$7,995.00 ,� Addressing and mail prep$4,043.20 ;} a Mailing to 146,491 addresses ' / 4-74/V. `/� -r' --Paul 4 0 fr. 6‘//41/41--- /' "1 Paul L Dunn Solid Waste Section Supervisor 4,5/4f r7i4/ D2cf5 ifOmaha Public Works Department 5600 S 10th St Omaha, NE 68107-3501 %S...Chei. '�►,y,,4 402-444-3915 ext 1128 / / fax 402-444-3904 paul.dunn@cityofomaha.org re>7/1 1 i/e/Nie-,64 ,_ ' *f /-F.&k 72. -• ....."______--..____-__i 2e z 3 / lrc#•-496 =- ' /3 337 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Appendix City of Omaha, Public Works Department UnderTheSink (UTS) Temporary Pandemic Standard Operating Procedure Purpose The purpose of this temporary policy is to identify necessary precautions to prevent the spread of COVID-19(novel coronavirus)through UTS employees and customers throughout the duration of the pandemic to maximize public health and the health of UTS employees. Applicability This policy covers all City employees on site for the duration the pandemic. This policy remains in effect until cancelled by the Division Manager. Requirements Prior to returning from full-scale self-isolation(March 20th,2020-April 3rd,2020 specifically,or any other incident), UTS shall be sanitized in accordance with CDC recommendations promulgated by Adam Baugh to the Site Manager via separate correspondence. Facility closure shall continue until 4/21/20. A limited reopening take place per below instructions then. Assigned work duties will change to supporting other EQCD programs throughout facility closure. UTS employees will still report and work at the UTS facility. Assigned work duties will be distributed via separate correspondence. In the event of a limited re-opening of the facility: Public access to the interior of the building will be prohibited. This requires the closure of the ReStore. No public access will be given for any purpose. Recycling bins may be issued via the drive-through by appointment only. Customers picking up recycling bins must be pre-screened per instructions below. Employees will record the necessary information from the citizen without exchanging paperwork or allowing the citizen to exit their vehicle. Employees will maintain a minimum gap of six feet from the vehicle window and place the bin in the trunk or bed of the vehicle. Drop-off of HHW may commence upon a limited re-opening by appointment only. UTS employees will ensure citizens remain in their vehicle and record information without exchanging paperwork with the patron. Employees will maintain a gap of six feet from the vehicle window. Employees shall not remove HHW from a vehicle's back seat or any other area within six feet of a patron. As indicated on the UTS website,HHW may be dropped-off by appointment only,if properly placed in the trunk or bed of a vehicle. Employees must practice social distancing. For drop-off operations,one employee may interact with the patron while one other employee removes HHW from the vehicle. HHW placed on a cart shall then be weighed and sorted by one employee. While this may reduce the expediency and efficiency of UTS services,it is necessary to maintain an adequate distance between employees. Because employees will be handling containers which were handled by the public,nitrile gloves are required. When an employee dons gloves,they are to consider their hands contaminated for the duration of wearing the gloves. Do not touch your face,phone or any other surface until removing and disposing of gloves and washing your hands with soap for at least twenty seconds. HHW which is to be disposed of shall be sorted in a manner which will reduce or eliminate the need for handling multiple times. HHW which is of a sufficient grade for inclusion in the ReStore shall be sanitized prior to being placed in the ReStore. With the ReStore being closed,it will fill up. Once the ReStore is full,HHW shall be disposed of instead of stock-piled unless space permits safe storage elsewhere. urkleft iesink Iernpor-.arq t'andenuc.SOP DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8FIC6DF2C Appointment Screening To ensure the health of UTS employees and to reduce the spread of COVID-19,all UTS employees answering the phone will pre-screen patrons making an appointment. The following questions must be asked of patrons: Have you been confirmed with an active COVID-19 infection? Are you currently experiencing, or recently experienced, any acute respiratory illness symptoms,such as cough, fever, or shortness of breath in the last 14 days? Have you been in close contact with any person who has been confirmed positive for COVID-19? Have you been within six feet of any person for greater than ten minutes who has travelled and is exhibiting acute respiratory illness symptoms? Advise patrons that the answers to the questions are not recorded in any way. Should a patron answer"yes"to any of the above questions,advise them that they cannot make an appointment. Ask them to delay dropping off HHW or pick up a recycling bin until they can answer"no"to each question,or if the need is immediate,to have someone bring their HHW for them or pick up a bin for them(provided the person is able to answers all"no"answers). Sanitization Procedures: Prior to moving through doors from the workroom to the front office,gloves shall be removed. Use hand sanitizer before touching door knobs as there is no hand washing sink in the work room. Once in the intermediate area between the workroom and the front office,employees must wash their hands with soap for at least twenty seconds. Hand sanitizer and disinfectant spray shall be placed near doorways. Employees shall ensure they have clean hands before using office equipment and sanitize the equipment and work area after using them. After using the kitchen area and conference room,employees shall sanitize the areas they have used. Breaks are already staggered to avoid congregation. All meetings shall be conducted while observing social distancing and keeping the duration as short as possible. Employees shall not touch each other's personal electronic devices and shall not share office equipment to the maximum extent allowable. Sanitize all office equipment before and after each use. Floors,surfaces, equipment and doorknobs shall be sanitized at the conclusion of each workday and as needed throughout the workday. PPE shall be sanitized before and after each use if it is a reusable item. Exposed skin shall be washed with soap and water for twenty seconds to the maximum extent possible. Employees may use the facility shower as needed. Employees are advised to change their work clothes at the facility to avoid bringing potential contaminants into their vehicles or homes. This includes work boots. Optional face masks may be worn. Employee Health: An employee exhibiting symptoms indicative of COVID-19(dry cough,fever,fatigue,shortness of breath)shall report sick in accordance with policy. Sick employees are to use COVID-19 related administrative leave(if not exhausted)or sick time. An employee reporting sick for this reason shall self-isolate for at least three days after symptoms cease and consult with their primary care physician and the Douglas County Health Department. Vendors and Support Personnel: The site manager shall inform all vendors and City employees which may require access to the facility that access may be granted on a case by case basis for critical tasks on an appointment only basis. The site manager shall ask site visitors the same pre-screening questions listed previously. Visitors will be denied if they have any"yes" answers. U uler'11 eSink rempora<y Pandenn.SOP DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Responsibilities Management • Enforce sanitization of the facility. • Make necessary PPE and supplies available to personnel accessing the facility. • Limit access to the facility to critical operations only. • Send home sick personnel. Employees • Pre-screen patrons and schedule appointment-only business through the drive-through. • Properly wear prescribed PPE • Adhere to sanitization and health procedures. • Report sick as needed. Visitors • Adhere to guidance from the site manager. 2020.04.14 Division Manager(James Kee): 15:44:29 -05'00' • Ur: er'11?e--$ink Pe!npor2,y Pa:!ilemic SOP 741 4 I H 14:444444744 o ,_ ,z Z 6__ 11 x c ig it , Q N iirf� v 51 yQ m L 4.2 ? ^ Y r, n !Ii.,111i.:..4:14ii.:-::04;;c1=:::i.,N �tit to aN u - a'V Va1,1 ) yaF . 1U U °u O-5 2 ? C ../CN O L N -05 f �! p C iS N NL g V u O C //��� W O O d Pi 11 ti/ N Y 1 i O ',1 "er'. > V N C Y O U k. 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Cf< 0 it 0 Q > V N v co cc ej a) a O a) > C w c o) ti) 0 0 O % 0 N C C.Crj N C D.7 p a) co a) O L Co OC Q 0O O C CL U o U »r, Viiiiijiii {.tH yt$ 1 F 1 3 1 i iif 43 fi j --fix F { p 5 iy s i x Q of°il i e } ' O k t :�q a'c y� H . C J 04..gt Ytk*,r F 1y .'� � usars--.- 4 N to Q. A 3 ~ 0 as a N 3 F =— 00 0 ( C p)NCO CD N N CaNNWmn OQC d N T- M ci VaN- oocoN- a \1/ O CD 0 D C.) t' N C U d LL Ci) O .0 L a, 0 .- C C a, U G) a) o c o t A a) U aC) o LL - C C O O L (b Q (/) -0 1 0 VI m ^ o (6 c O o Q O o a, co I- a a) o o20 < 10 o 0eL = � C3 0o M20 coww N 0 Cn 0 O) 0 0 0 [l' [Y tY o i 0 N C 3 C 2 1 o t a) t d a o la co — -0 Cl) > : 0 v�i "O 'P N "O t 4to L1.1 M Q. C C I— a) o N 7 C (a 7 C w 0 v Z o f° (a2' Ca °� y2UQ = U ;, o N 7 3 C1 _ r+ N c c C. C. c I C —a) c c o Cri c m 3 3 ) o) a) 0 ILC� QOk Q > 00 _a � � m in n U O 0 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C ,I Zip Selection Description Chart Field Number 24 Question Style Input Field Zip Selection '•tarp v r. Answer Type. Single On Page!.. ' Demographics #of Respondents 970 68506 ] 7- 68164 68154 Data 68152 - 1 68147 E 1 • Answers Results 68144 Value Count Percentage* 51501 1 0.10% 68142 3 68005 6 0.62% 68138 68007 2 0.21% 68137 68022 21 2.16% 68136 E 68023 1 0.10% 68135 ,, 68028 2 0.21% 68134 68046 3 0.31% 68133 68069 1 0.10% I 68132 68101 1 0.10% 68102 7 0.72% 68131 n 68104 67 6.91% 68130 68105 37 3.81% 68128 MI 68106 53 5.46% 68127 68107 18 1.86% 68124 68108 13 1.34% 68123 68110 3 0.31% 68122 mom 68111 12 1.24% 68118 e - z ro:zr° 68112 15 1.55% 68114 39 4.02% 68117 68116 16 1.65% 68116 68117 9 0.93% 68114 68118 25 2.58% 68112 68122 13 1.34% 68111 IffEMMI 68123 8 0.82% 68110 68124 56 5.77% 68108 68127 41 4.23% 68128 4 0.41% 68107 ,sar_aeK a€a s 68130 48 4.95% 68106 i 68131 22 2.27% 68105 - r - ._a.� �._,.. , 68132 53 5.46% 68104 . 68133 1 0.10% 68102 M 68134 61 6.29% 68101 7 68135 27 2.78% 68069 68136 4 0.41% 68046 >18 68137 52 5.36% 68028 a 68138 7 0.72% 68142 1 0.10% 68023 7 68144 92 9.48% 68022 mistaluagesimad 68147 2 0.21% 68007 li 68152 11 1.13% 68005 68154 63 6.49% 51501 3 , 68164 51 5.26% 68506 1 0.10% 0 20 40 so so 100 'Relates to the percentage of respondents who have selected this response DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C ,� Attachment F A lAGRYEnIC _ ° E --==� QDt� 1IE gz . Fit OIR , "IER P1U {{ ' 4 • yro���AA[� 'b 'SetY � fl § .„. i gYs W �t e cli ;:: --A r. ti . ,. ,l' ;,•;,•:„.,L0A-v ... — 3 p Material available in the ReStore 4 4 e :. . „ a nrah ... � s , i �..J ,.. w y;- E ._i ' ,s, ,fT` ,, ,,i te 1 oy Y p : , .. , .... ,•.:....•,:-.. - ,,,,'M ''! ',:':]•'' • -,?,':5.1E1-'];44;:italli . •.#44115§Nii''' Iti :";:1;4•'!'ir'-- '''''''''''''''''":''''''''' ; 14105:1 ''' 1 ,s {1..F,,,i,„„,,,,,,,,,,,),i,.. t..,:.,:,,,,,,,,.,..,,,41:::•..,'•-"1:-.friftitz,, :-.4::,..::,:i!g.n.,,..i.,„,„.,,.,.,,,,,,,..,...:,.i:;7':;...t, :,..,....,i',:,,!!...,otrii,v::;,,!,5,!:!,:•1:,,.:77:,.•: ---.AQ4.44.411Npr& ,,:„pit•....,,,,,,, N.:,..,1-.,,,%,,, i 1 eY a- DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C This page left blank intentionally. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C ,,; Attachment E F Receiving Material 40 , i ¢$ "- ro - ,. V g -mow P. '� : 1 • oi iiiiiito t4� ...._. -,_' t y^a-';';--•sus" ...,� •/ ' ,. :_ , ..,s, k14N" —L - n ' Via" ,A,'1r4i':1,,,,:-o.jv;.1-,,--.I14m'1--4—t1 t.;,L'%VV'-'-z;":'',:-1 w1-,,,, , '':' ;a 1,,,o_f,.1 r::-:--,:.I:t4471-i1 t.i$ "'"«" Leg` x 4d Weighing Incoming Material T F Bulking Anifreeze .. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Attachment E T a" z_ }. ,r. ,ram, R ! x : ,.Y 4 i y } Y . i y - $- € Y ,`3 �t K 4 i Tf " 3 - t t� . k '- '0!, - i ,,kPi?' 4tt",".`.> ° -, `It ', ' * ''''efr d 1,-.'41 i E .. 16 T fig' R General Clas Bulking Flammable Liquid T Fluorescent Tubessification 0 oetcf;b OC)°111 i \ . 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N- N O C.) .- CO CO p N O >On 0 to N- to M N- 05 O) CO- M to tO N- M O M f0 C O N U) ✓ d CD O O N tom- M O to CO M Q1 to to V M to C O O)O CD U to > � C U T (O co O N IL Q- C Ty N O OT 0 co - O to O O O to U) O O O O 10 O to to to V • D L- CD C N M U) U) to CD V' O N (O O O O C0 r N CT Q 'O O M CO CA O O 0o O t0 V' N CO 0) CO t CO CO O N LL O O Ofl ,-N t i tri V' tp M t` N U5 (- COO CO N Q tU 'D U- = d (OOo06) O) (D V V to N- r to CD 00 o to ac U) C 'O « N r r N N r N M C„� "O -D O 0) �O c C a t0 as — -a 0 (3 in C.) x ao a) a O-o a`. rn CO CO 03 a) c O to O O 0 t0 to O O O O t0 O t0 U) t0 p N O N CV J . 00 00 U) U) CO 00 O O OD C) V' CO O 10 00 (P C N C N- C O V' r t0 V V' O) O t0 M CO to V N O r M C CC O O (? co ON N N N n CO CO f- O N M N N CO O00 M a 0_ N U) 00 C m r r r r (O -D t6 ID 4 N N _cLL) Y m L (T cc) D Q .CT 0 o J _o • 33 0 tL co O- co CA O r N CO tF to (A n 00 tJ) N r Q C_ .CD _ O TN N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CD 0 ~ C 3 0 m Q N N N N N N N N N N N N N N N N O a C N _CD 0 O c o J d > Q U x a C LLB C co to C 0 O a DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C MOTION BY COUNCILMEMBER I hereby move that Council Document No.1124,51, Current Series, be amended in the whole by deleting the Ordinance in its entirety and substituting in lieu thereof the attached Ordinance. This amendment corrects a typographical error in the ordinance and makes it consistent with the Agreement. APPROVED AS • /21/2-1 Deputy City Attorney DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C ORDINANCE NO. 1+241)5 I AN ORDINANCE approving an Interlocal Agreement between the City of Omaha, Douglas County, and Sarpy County involving the disbursement and receipt of money involving appropriations of more than one year in accordance with Section 5.17 of the Home Rule Charter of 1956, as amended;to provide for the terms and conditions under which Omaha is to cooperate with Douglas County and Sarpy County to provide Household Hazardous Waste services for the residents of Douglas and Sarpy County; to authorize the Finance Department to disburse and receive a cost share from Douglas County and Sarpy County not to exceed $125,000.00 annually per participant according to the schedule contained within the Agreement; and to provide an effective date hereof. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA: Section 1. That the City Council of the City of Omaha hereby approves the Interlocal Agreement between the City of Omaha, Douglas County and Sarpy County, which by this reference is made a part hereof, that outlines the terms and conditions under which Omaha will cooperate to provide Household Hazardous Waste services for the residents of Douglas and Sarpy County. Section 2. The Finance Department is authorized to disburse and receive payments for this project involving appropriations of more than one year, which is authorized in accord with Section 5.17 of the Home Rule Charter of 1956, as amended. Section 3. That the City of Omaha shall incur a cost share estimated to be $125,000.00 annually for a period of five years with the option to extend an additional five years. This cost share include provisions for a full time employee to be paid from the Sewer Revenue Fund 21121, Commercial Industrial and Residential Sewer Use Administrative Organization 116711 and disposal costs to be paid from the Chemical Disposal Fund 21129, Household Hazardous Waste Facility Organization 116925. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C ORDINANCE NO. 421,1C91 PAGE TWO Section 4. That Douglas County and Sarpy County shall provide quarterly reimbursements in the estimated annual amount of $125,000.00 for each county. These reimbursements include provisions for a full time employee to be made to the Sewer Revenue Fund 21121, Commercial Industrial and Residential Sewer Use Administrative Organization 116711 and disposal costs to be made to the Chemical Disposal Fund 21129, Household Hazardous Waste Facility Organization 116925. Section 5. That this Ordinance, being administrative in character shall take effect and be in full force upon the date of its passage. INTRODUCED BY COUNCILMEMBER Apt:. *to*, APPROVED BY: '126mil- Z-ZaZ) PASSED AUG 312021 Le-0 MAYOR OF THE CITY OF OMAHA DATE ATTEST: CITY CLERK OF THE Y OF OMAHA DATE APPROVED RM: 1* L(2/ CITY ATTORNEY DATE 1080grp amd DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8FIC6DF2C INTERLOCAL AGREEMENT THIS AGREEMENT Is made and entered into by and among the City of Omaha,hereinafter referred to as "Omaha", and Douglas County, hereinafter referred to as"Douglas", and Sarpy County, hereinafter referred to as"Sarpy". The term Region shall refer to the combined area of Douglas, and Sarpy County. WHEREAS, Omaha, Douglas, and Sarpy entered into an agreement under the Interlocal Cooperation Act in August of 2001,which established terms under which Omaha would pursue grant funding and provide property and staffing; and, WHEREAS, Omaha, Douglas, and Sarpy entered into a new agreement under the Interlocal Cooperation Actin August of 2016, which re-established terms under which Omaha would pursue grant funding and provide property and staffing; and, • WHEREAS,Omaha, Douglas,and Sarpy are entering into this agreement under the Interlocal Cooperation Act to'update the Agreement which was approved in August of 2016; and, WHEREAS, Omaha, Douglas, and Sarpy have all provided funding and/or resources for the construction of a Household Hazardous Waste(HHW)collection facility,and operation of an HHW facility for residents of Douglas and Sarpy; and, WHEREAS, a state of the art HHW collection facility has been built on Omaha's property located at 4001 S. 120th Street and became fully operational in the spring of 2005; and, WHEREAS, Omaha, Douglas,and Sarpy agree that the need for the services provided by such a facility,to help manage the HHW generated in the jurisdiction,will continue into the future; and, WHEREAS,the parties to this agreement desire that Omaha continue to be the administrative agent for a HHW facility servicing the Region. NOW,THEREFORE, in consideration of the mutual covenants and promises contained herein, it is agreed as follows 1. AUTHORITY: This Agreement is made pursuant to authority provided in the Nebraska Interlocal Cooperation Act (Neb Rev Stat §13-801). This Agreement shall not create any separate legal or administrative entity. It shall be administered jointly by the parties, through one representative to be designated by and on behalf of each party. Each party shall separately finance and budget its own duties and functions under this Agreement. There shall be no jointly held property as a result of this Agreement. The Agreement shall either be terminated or extended upon expiration of the term stated in this Agreement, unless the parties consent in writing to an earlier termination. Upon termination,each party shall retain ownership of the property it owns at the time of termination. This Agreement does not authorize the levying,collecting or accounting of any tax. 1 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C 2. TERM OF AGREEMENT: This agreement shall become effective on the date the last signature is applied,and shall remain in effect for five(5) years with a five(5)year extension that is mutually agreeable to all parties involved as provided herein or until it is terminated as provided herein. 3. SCOPE OF PROGRAM: Omaha shall continue,on behalf of the Region,to operate the HHW facility. Omaha, Douglas and Sarpy shall contribute toward the funding of the HHW facility operations in accordance with the formula set out in this Agreement. Omaha shall submit applications to the Nebraska Department of Environment and Energy ("NDEE") or other grant agencies for grants or other moneys to supplement the funding of the operation of the HHW collection facility. The receipt of such grants or other moneys shall not reduce or otherwise change the contributions of the parties under Section 4 below, unless agreed upon in writing by all parties. 4. CONTRIBUTIONS: Omaha, Douglas and Sarpy shall all contribute funds toward the operation of the HHW facility. The parties agree that, under no circumstance, shall Douglas or Sarpy be obligated to contribute more than$125,000 in any calendar year. Omaha shall invoice the Counties for reimbursement under this Agreement. Payment shall be made within 30 days of invoice. Each party's Total Cost Share is based on the sum of the salary and benefits of one City of Omaha Household Hazardous Waste Technician (HHWT) starting at the 2021 C step and increasing annually by 4%, plus one third (1/3)of the actual disposal costs. The 2022 total annual contribution is expected to be around $110,000 by each party. Omaha will invoice Douglas and Sarpy Counties on a quarterly basis for the HHWT contribution. Disposal costs will be paid in arrears, and will be invoiced in the first quarter of the following year,thus, starting in 2022. Omaha will make payments from the Household Hazardous Waste enterprise fund as they are incurred. In addition, the parties agree that Omaha may assess for items that are not classified as being hazardous, but are accepted for disposal at the facility, including, but not limited to, latex paint. The parties agree that any fees assessed for disposal of latex paint or any other item must be agreed upon in advance by all parties to this agreement. 5. SITE LOCATION: Omaha shall operate the Omaha-owned "Under the Sink" facility located near 120th and I Streets, at 4001 S. 120th Street, consisting of approximately 5.3 acres for use as a HHW collection and processing facility. Ownership of the property and subsequent improvements shall remain Omaha's unless otherwise provided for in amendments to this agreement. 6. STAFFING: Omaha shall provide staffing, utilities, repairs and maintenance for the operation of the facility. Omaha shall be reimbursed for such costs attributable to the operation of the facility from the funds described above. 7. TERMINATION: This Agreement may be terminated at any time by any two of the parties and for any reason on three hundred and sixty(360)days written notice to the other party. Any one of the parties may withdraw from the agreement for any reason on one hundred eighty(180)days written notice to the other parties. 2 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C 8. EXTENSION: This agreement may be extended for five (5) years beyond the expiration date. All of the parties must mutually agree to extend the agreement by written notice to the other parties and must do so one hundred eighty (180)days prior to expiration of the agreement. 9. COUNTERPARTS. This Agreement may be executed in two or more counterparts, each of which shall be deemed original, but all of which together shall constitute one and the same instrument. Counterpart copies of this Agreement,as executed,shall be maintained by Omaha. 10. NONDISCRIMINATION: In accordance with the Nebraska Fair Employment Practice Act, Neb Rev Stat §48-1122, the Parties hereto agree that neither they nor any of their contractors or agents shall discriminate against any employee, or applicant for employment to be employed or others in the performance of this agreement, with respect to hire, tenure, terms, conditions, or privileges of employment or use and enjoyment of the facilities because of the race, color, religion, sex, disability, political affiliation or national origin of the employee or applicant or user. Drug Free Policy: All parties agree that all Contractors will establish and maintain a drug free workplace policy. .11. MISCELLANEOUS: The parties to this agreement shall meet at least annually to discuss program matters of concern. The meetings shall be upon mutual agreement of the parties. The individuals listed below shall be named as representatives of their respective organizations and authorized to make administrative decisions consistent with the plans, recommendations and mission statement in the HHW studies already performed. Administrative Agents are hereby appointed For Omaha James Kee, Environmental Quality Control Manager City of Omaha Public Works 5600 S 10th Street Omaha, NE 68107 James.kee@cityofomaha.org For Douglas County Kent Holm, Director, Douglas County Environmental Services 15335 West Maple Rd,Suite 201 Omaha, NE 68116 kent.holm@douglascounty-ne.gov For Sarpy County Dan Hoins,Sarpy County Administrator 1210 Golden Gate Drive • Papillion, NE 68046 dhoins@sarpy.gov 3 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C IN WITNESS WHEREOF,this Agreement is entered into by the parties pursuant to resolutions duly adopted by their respective governing boards. EXECUTED BY SARPY this 10th day of August , 2021. ATTEST: SEAL ' SARPY COUNTY, NEBRASKA: 713. al41) ,b&P,,,/ /J. , fah lf4A 1 I/ Sa •y County Clerk Chief Deputy Chairman of the Sarpy County B rd APPROVED AS TO FORM: .\O f , i/ Deputy County Attorney 4 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C EXECUTED BY DOUGLAS this day of , 2021. ATTEST: DOUGLAS COUNTY, NEBRASKA: DocuSigned by: r—DocuSigned by: joiueL Q `VSCL August 11, 2021 64441 Q bbr'/_SbV, August 10, 2021 UEV9EFD EE1F4to._ `—toxnna.val.auast... Douglas County Clerk Chairman of the Douglas County Board APPROVED AS TO FORM: —DocuSigned by: August 10, 2021 •---FA4c 79014074494... Deputy County Attorney 5 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C EXECUTED BY OMAHA this Z,`'day of �PPvtn � 2021 ATTEST: CITY OF OMAHA: —0404.:7e City Clerk Mayor APPROVED AS TO FORM: Deputy City Attorney 6 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C •; . .. Resolution 2021 -260 r ' BOARD OF COMMISSIONERS = SARPY COUNTY, NEBRASKA Approving Interlocal Agreement with City of Omaha and Douglas County for Disposal of Household Hazardous Waste Collection Through the Under the Sink Facility Whereas, pursuant to Neb. Rev. Stat. §23-104(6), the County has the power to do all acts in relation to the concerns of the County necessary to the exercise of its corporate powers; and, Whereas, pursuant to Neb. Rev. Stat. §23-103, the powers of the County as a body are exercised by the County Board; and, Whereas, the State of Nebraska has enacted the Environmental Protection Act and the Integrated Solid Waste Management Act, which, in Neb. Rev. Stat. §13-2023, et seq., which grants Sarpy County the authority to enact reasonable rules and regulations regarding waste management; and, Whereas, an agreement has been proposed pursuant to the Interlocal Cooperation Act, Neb. Rev. Stat. §13-801, et seq., for the operation and funding of the Household Hazardous Waste Facility, also known as "Under the Sink" for Douglas and Sarpy Counties and the City of Omaha with Sarpy County's contribution set not to exceed One Hundred and Twenty-Five Thousand Dollars ($125,000) annually; and, Whereas, such agreement is in the best interests of the citizens of Sarpy County. NOW, THEREFORE, BE IT RESOLVED by the Sarpy County Board of Commissioners that the Interlocal Agreement for the operation and funding of the Household Hazardous Waste Facility, a copy of which is attached hereto, is hereby approved, and the Chairman and the Clerk are hereby authorized to sign the same. The above Resolution was approved by a vote of the Sarpy County Board of Commissioners at a public meeting duly held in accordance with the applicable law on the 10 day of August 2021 Hr Attest: 44(1):: P74e1S1 SEAL AR elivieX,‘PeZ C Eay Sarpy County Chairman S py Co y Clerk/Register of Deeds Chief Deputy DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Budget Notes for 2023 UnderTheSink HHW Facility The detailed budget has several factors, which appreciably increase the financial burden on the local funding of UnderTheSink(City of Omaha and its partners). Note 1: Personnel costs are computed as follows:All personnel are based on a percentage of a full- time-equivalent(2080 hours for January 1 to December 31,2022)times the hourly wage. Overtime is included where appropriate. All salary amounts are shown at the rate for the individual, or weighted and averaged for the pay grades of the individuals for the current contract year. Note 2: The means of calculating the contractual pricing is justified in a separate section of the application. A copy of the signed contract from the current contractor will be provided as an addendum to the application since it is currently awaiting the Mayor's signature following City Council approval on 8/15/22. Contractual costs are estimated based on history. Copies of all bids received will be included with the forthcoming attachment of contract documents. Note 3: General office supplies for staff members. The total is based on average costs since the opening of the facility. Note 4: The$13,387 in-kind is the cost of promoting the facility through the WASTELINE direct-mail piece that is mailed directly to all residential addresses inside the city limits of Omaha. Note 5: Processing supplies are based upon the experience of the facility's needs over the past five years. Supplies include Tyvek suits($6,300=5 people,200 working days, $6.30 per suit); Nitrile Gloves($1,104=4 people, 6 pairs of gloves per day,200 working days, $0.23 per pair);work gloves($160=4 people,4 pairs of gloves per year, $8 per pair); Back support ($160=4 people, $40 each); Eye protection—staff($168=4 people, 6 pairs per year,$7 per pair); Ear protection($90=2 boxes of 500 at$45 per box); Absorbent pads for spills($2,060 =20 bales, $103.00/bale). The balance will be used for oil dry absorbent,vermiculite, respirator cartridges, and other misc. supplies as the need arises. See Appendix K for quotes from suppliers. There was also one additional quote request made to an Omaha supplier that failed to submit bids on the personal protective equipment. Note 6: Office supplies/equipment costs are based on experience of replacement and unforeseen equipment needs. Note 7: This expense is for travel and subsistence of at least one person to attend the North American Hazardous Materials Managers Association annual conference. Estimated expenses are based on previous rates experienced by the Division. Also included are transportation costs of hauling latex paint from the facility to the drying area at the City Compost Facility using past delivery history. Note 8: General printing, photocopying,telephone and postage costs based on past average annual usage rates for the facility. Membership fee is for the North American Hazardous Materials Managers Association. Utility estimates are based on past expenses at the facility. Note 9: The indirect cost is an amount suggested by the Finance Department to provide for personnel services, finance services, computer services, and Worker's Comp. This total is deducted from our budget quarterly. Note 10: Significant training is required for most personnel at the facility and other city employees who substitute when regular employees are away. This includes EPA HAZWOPER and DOT Hazmat certification. In-kind training is provided by the City of Omaha. This includes, among others;training for First Aid,CPR, Lock-out/Tag-out,and Forklift Certification. - 1 - DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C Note 11: Continued health monitoring is required for all facility employees that handle hazardous waste. Costs are based on historical experience. Note 12: The construction cost of the building(not including furnishings)minus the amount granted by NDEE for construction is used to compute the value of the asset to the project. The City of Omaha uses a 25-year depreciation schedule for similar types of structures. The WRRIF Grant Total is the award being sought in the grant application for the facility in the amount of$374,130.00 Note 13: We do not plan to purchase any major new equipment in 2023. Costs shown are estimates for maintenance of existing equipment as the need arises. -2- DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C • UnderTheSink Detail Budget January 1, 2023 - December 31, 2023 Personnel-See Note 1 Total., of Position Hourly Overtime (2080x%FTExWage Grant Funds Matching Matching In- FTE Wage +OT) Cash Funds kind Funds 0.05 Environmental Quality Control Manager $ 57.27 $ 5,956 $ - $ 5,956 $ - 0.01 Public Works Director $ 60.00 $ 1,248 $ - $ 1,248 $ - 1 EQC Technician I $ 35.69 $ 4,000 $ 78,235 $ 52,000 $ 26,235 $ - 0.1 EQC Technician II $ 41.96 $ 8,728 $ - $ 8,728 $ - 4 HHW Technician $ 27.52 $ 10,600 $ 239,566 $ 208,000 $ 31,566 $ - 1 Clerk Typist II $ 21.58 $ 44,886 $ 5,518 $ 39,368 $ - 0.7 Part-time Laborer $ 16.46 $ 23,966 $ 23,966 $ - $ - 0.08 Automotive Equipment Operator I $ 25.24 $ 4,200 $ - $ 4,200 $ - *SS/MediCare Tax Reimbursement $ - $ 22,146 $ - $ - Total $ 406,785 $ 311,630 $ 117,302 $ - Contractual-See Note 2 Household Hazardous Waste Disposal $ 140,000 $ 62,500 $ 77,500 $ - Total $ 140,000 $ 62,500 $ 77,500 $ - Supplies Office Supplies-See Note 6 $ 675 $ $ 675 $ Audio/Visual Supplies $ 75 $ - $ 75 $ - Promotional Material-See Note 4 $ 13,387 $ - $ - $ 13,387 Processing Supplies-See Note 5 $ 10,750 $ - $ 10,750 $ - Total $ 24,887 $ - $ 11,500 $ 13,387 Equipment Office Equipment-See Note 6 $ 600 $ $ 600 $ - Processing Equipment-See Note 13 $ 2,450 $ - $ 2,450 $ - Maintenance&Repair-See Note 13 $ 2,750 $ - $ 2,750 $ - Total $ 5,800 $ - $ 5,800 $ - Travel-See Note 7 Conference Travel&Subsistence $ 900 $ - $ 900 $ - Conference Registration $ 300 $ - $ 300 $ - Paint Transport to Landfill $ 2,500 $ - $ 2,500 $ - Total $ 3,700 $ - $ 3,700 $ - Operating Expense-See Note 8 Printing $ 375 $ - $ 375 $ - Photocopies $ 150 $ - $ 150 $ - Telephone $ 1,400 $ - $ 1,400 $ - Membership $ 700 $ - $ 700 $ - Utilities/Facility Maintenance/Trash Pick-up $ 17,000 $ - $ 17,000 $ - Postage $ 100 $ - $ 100 $ - Total $ 19,725 $ - $ 19,725 $ - Other Indirect Costs-See Note 9 $ 24,700 $ - $ 24,700 $ - Training-See Note 10 $ 9,250 $ - $ 2,000 $ 7,250 Medical Testing-See Note 11 $ 2,100 $ - $ 2,100 $ - Total $ 36,050 $ - $ 28,800 $ 7,250 Assets-Note 12 Facility $ 1,143,560 $ - $ - $ 1,143,560 Less WRRIF grant $ 374,130 $ - $ - $ 374,130 Net Asset Value $ 769,430 $ - $ - $ 769,430 1 year of a useful life of 25 years 4% $ 36,820 $ - $ - $ 36,820 Total $ 36,820 $ - $ - $ 36,820 Total $ 673,767 $ 374,130 $ 264,327 $ 57,457 DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C C U;v1AHA.Nh8 4. `4o i "Ilk Public Works Department r . Omaha/Douglas Civic Center !rlaa_ . 1819 Faroain Street,Suite 601 ry Omaha,Nebraska 68I 83-0601e°��� i4 (402)444-5220pTFA PgR Fax(402)444-5248 City of Otnaha Robert G.Stubbe,P.E. Jean Stothert,Mayor Public Works Director. Honorable President ,SUN 1 4 2021 and Members of the City Council, The attached Ordinance approves the contract with Clean Harbors Environmental Services, Inc. for OPW 51340, being the Household Hazardous Waste Transportation and Disposal to be collected at Under the Sink,located at 4001 South 120th Street for a period of two years beginning September 1, 2022, through August 31, 2024, with the exclusive option by the City to extend the contract for • one additional one-year term. The following bids were received on May 11, 2022. A detailed bid tabulation is attached. Contractor Total Bid Clean Harbors Environmental Services, Inc, $368,854,00 (Low.Bid) Clean Earth Environmental Solutions, Inc. $529,728.16 Tradebe Environmental Services, I.,LC $511,955.00 Clean Harbors Environmental Services has filed the required Contract Compliance Report, Form CC-1, as determined by the Human Rights and Relations Department. The cost of OPW 51340 will be paid from the Household Chemical Disposal Fund 21129,Household Chemical Disposal Organization 116925. The Public Works Department recommends the acceptance of the bid from Clean Harbors Environmental Services in the amount of$368,854.00, being the lowest and best bid received, and requests your consideration and approval of this Ordinance. Respectfully submitted, 1 roved: Ojfer -L-. -::e:-T---d&, S.-2-‘14 Z Robe G. Stubbe, P.E. Date Franklin T. '1'.hompso i Date Public Works Director Human Rights and Relations Director Approved as to Funding: Referred to City Council for Consideration: .446 6y--- 17/2" Stephen B. Curtiss 4V.� ate Mayor's Office Date Finance Director 1090Cgrp DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C ORDINANCE NO. AN ORDINANCE approving the contract with. Clean Harbors Environmental Services, Inc. for. OPW 51340 being, Household Hazardous Waste Transportation and Disposal to be collected at Under the Sink, located at 4001 South 120th Street for a period of two years beginning September 1, 2022, through August 31, 2024, with the exclusive option by the City to extend the contract for one additional one-year term; to provide for payments from appropriations of more than one year in accordance with Section 5.17 of the Home Rule Charter of 1956, as amended; to provide for payments from a specific account; and,to provide an effective date hereof. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA: Section 1.. That the contract with Clean Harbors Environmental Services, Inc. for OPW 51340, being Household Hazardous Waste Transportation and Disposal to be collected at Under the Sink, located at 4001 South 120th Street for a period of two years beginning September 1, 2022, through August 31, 2024, with the exclusive option by the City to extend the contract for one additional one- year term. Section 2. That payments for OPW 51340, involving appropriations of more than one year, are • authorized in accord with Section 5.1.7 of the Home Rule Charter of 1956, as amended. Section 3. That the payments for OPW 51340 shall be made from the Household Chemical Disposal Fund 21129, Household Chemical Disposal Organization 116925. Section. 4. That this Ordinance, being administrative in nature, shall take effect and be in full force upon date of its passage. DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C ORDINANCE NO. Page 2 INTRODUCED BY COUNCILMEMBER APPROVED BY: MAYOR OF THE CITY OF OMAHA DATE PASSED ATTEST: CITY CLERK OF THE CITY OF OMAHA DATE APPROVED AS TO FORM: etri4,47-CITY ATTORNEY DATE 1090grp DocuSign Envelope ID:2F00E6E4-B301-4726-8DC6-95F8F1C6DF2C 0 CD FO—c 1.-._... W > c -o CO olo A o CD a o Fir o co z co �° g o L's. C ai a N G i Q Z l I �{ �. s A, N.)i -' N A, N to 0 ,,. N a, 0. O c ! co o, a, K .41f-# I IN CD cr iv coI p i a . I iv o 7 N 0 flu 1 T? m I ,mZ 4 I o rn `J , 1 1 0 0 1 < ¢ { l• CD o m I f . N CI)!(_J' W I * n N w Ce u,o b 7 0 ' o, 3m ._ m Eft ► z m N P 1 (0 0 a 7-4 O cn r 3 -[ n(3 m a. hi g al CD Z co n - co m i co taa 0 I a 1 1 i