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RES 1999-3242 - Agmt with HGM Associates Inc for replacement of 114th St from Pacific to Burke Sts . Res A-3 ava Qt,AAHA,^,F ,oIA /84,,r 'RECEIVED Public Works Department rti ' s. Omaha/Douglas Civic Center Z �erets� _. 99 DEC —3 1l{11 I0. S,'7 1819 Farnam Street,Suite 601 December 1999 �® C Ala, 14, Omaha,Nebraska 68183-0601 CITY s. �•, (402)444-5220 j j�}} q}C E d l 9�L i'R ic Telefax(402)444-5248 L B R,A E\A Don W.Elliott,P.E. City of Omaha Hal Daub,Mayor Public Works Director Honorable President and Members of the City Council, Transmitted herewith is a Resolution approving an Engineering Agreement with HGM Associates, Inc. for the preliminary and final design for the .improvement of 114tn Street from Pacific Street to Burke Street. This project will change the existing 2-lane rural road section to a three-lane urban street with stormwater drainage facilities. This project is part of the 1999-2004 Capital Improvements Program as Project No. 402 for transportation projects. The attached Agreement authorizes HGM Associates, Inc. to prepare a preliminary design, a final design, a cost estimate, and drawings and bidding documents. Details of the project are included in Exhibit"A"to the Agreement. HGM Associates, Inc. was selected by the Architectural/ Engineering Selection Committee for this project. HGM has agreed to perform the engineering services detailed in the Agreement for a fee of $187,632.29 for the preliminary design and an additional $167,070.00 for the final design. The total sum for both phases is $354,702.29. This will be paid from the 1996 Street & Highway Bond Organization 1509, Fund 341. HGM Associates, Inc. has filed the required Annual Contract Compliance Report Form, CC-1, in the Human Relations Department. The Human Relations Director will review the consulting firm to determine its compliance with ordinance 28885. The Public Works Department requests your consideration and approval of the attached Resolution and Agreement. Respectfu ly submitted, Referred to City Council for Consideration: :=----" N \,\, '=.0-111/4-kok / E. ate Mayor's Office/T1t Date DonW. Elliott,o � .� Approved: Approved as to Funding: eedllia 144/:(1'— /11114 ///221i.f r — >7-4-4-4 r---C- 1,,L3.) ///07 Kellie Paris-Asaka Date Louis D Ercole ryi Date Human Relations Director Finance Director P:\PW 1\9880skz.doc CI ENGINEERING AGREEMENT CITY OF OMAHA PREPARATION OF PRELIMINARY ENGINEERING PLANS FOR IMPROVEMENTS OF THE 114TH STREET, PACIFIC STREET TO BURKE STREET THIS AGREEMENT made and entered into this 9 T fZ. day of Digra4 1999 by and between the firm of HGM Associates Inc. a corporation of the State of Nebraska, with offices at 1104 Douglas Street, Omaha,Nebraska 68102-1839 and hereinafter referred to as the "Consultant", and the City of Omaha, Nebraska, acting by and through its Mayor, hereinafter, referred to as the "City". WITNESSETH: WHEREAS, the City desires to engage the Consultant to render professional engineering services as hereinafter set forth for the necessary engineering services as required for the preparation of preliminary and final plans for improvements of the 114th STREET, PACIFIC STREET TO BURKE STREET. WHEREAS, the Consultant is willing to perform such engineering work in accordance with the terms hereinafter provided and does represent that he is in compliance with the Nebraska Statutes relating to the registration of Professional Engineers. NOW THEREFORE, in consideration of these facts, the parties hereto agree as follows: I. DEFINITIONS Wherever in this agreement the following terms are used, or pronouns used in their stead,they shall have the meaning here given: The "EFFECTIVE DATE" of this agreement shall mean the date mentioned in the first paragraph of this document. "CONSULTANT" or"CONTRACTOR" shall mean HGM Associates Inc., whose business and mailing address is 1104 Douglas Street, Omaha, Nebraska 68102-1839. "CITY" shall mean the City of Omaha,Nebraska, and the Mayor of the City of Omaha or his authorized representative. To "ABANDON"the work shall mean that a determination has been made by the City that conditions or intentions as originally existed have changed and that the work as contemplated herein is to be renounced and deserted for as long in the future as can be foreseen. To "SUSPEND" the work shall mean that it has been determined by the City that conditions or intentions as originally existed have changed and that the work as contemplated herein should be ceased on a temporary basis. This cessation or holding in this undetermined state will prevail until such time as a determination can be made to abandon the work or to reinstate under the conditions as defined in this agreement. To "TERMINATE"or the "TERMINATION" of this contract shall be the cessation or quitting of this contract based upon action of failure of action on the part of the Consultant as defined herein and as determined by the City. II. GENERAL DESCRIPTION OF SCOPE AND CONTROL WORK The Consultant shall, upon receipt of the Notice of Proceed from the City, perform all the services required under this agreement for the project described above and as outlined in the attached Exhibit"A", Schedule of Services,hereby made a part of this agreement. III. TIME OF BEGINNING AND COMPLETION The Consultant shall begin work on the project upon receipt of written "Notice to Proceed" from the City. The work on the project shall be completed within 644 calendar days after receipt of the written Notice of Proceed. The time for completion of the work shall be equitably adjusted for delays not the fault of Consultant. The City shall have 14 calendar days for review of preliminary plans and studies. Delays grossly affecting the completion of the work within the time specified for completion attributable to or caused by the Consultant or the City shall be considered as cause for termination of this agreement by the other. It is hereby mutually agreed that the City has continuing rights to work progress inspections and any and all additions, deletions, changes, elaboration's or modifications of the services to be performed under the terms of this agreement which may from time to time be determined by the City as desirable or preferable, shall be controlling and governing. • IV. ABANDONMENT, CHANGE OF PLAN, SUSPENSION AND TERMINATION The City shall have the absolute right to abandon the project or to change the general scope of work as defined in Section II, at any time. Such action on its part shall in no event be deemed a breach of contract. The right is reserved by the City to suspend this agreement at any time or to terminate for just cause. Such suspension or termination may be effected by giving the Consultant fifteen (15) days written notice. Should the project be suspended for thirty (30) days or more, Consultant's Fee and time for completion shall be equitably increased. If the City abandons the work or subtract from the work as presently outlined, the Consultant shall be compensated on the basis of the percentage completion ratio of the net fee shown in Exhibit B, plus actual costs as defined in Section VI. In determining the percentage of work completed, the City shall consider the work performed by the Consultant to the total amount of work contemplated by this agreement. Additions to the scope of work as defined in Exhibit"A"will require negotiation of a supplemental agreement or agreements. For any work beyond the scope of services outlined by Exhibit "A", the Consultant will be required to document the additional work, estimate the cost to complete said work and obtain written approval from the City before such work begins. V. OWNERSHIP OF ENGINEERING DOCUMENTS All tracings, plans, maps, computations, sketches, charts, computer/digital files and other data prepared or obtained under the terms of this Agreement shall be delivered to and shall become the property of the City without restriction or limitation as to its further use. VI. FEES AND PAYMENTS The cost of services for the Preliminary design, as detailed in the Scope of Work, shall be performed for a lump sum amount of$187,632.29. Additional services will be charged on an hourly basis in accordance with Provider's standard hourly rate schedule. The express written consent of the City shall be required for all additional services. The cost of services for the Final Design, as detailed in the Scope of Work, shall be performed for a lump sum amount of$167,070.00. Additional services will be charged on an hourly basis in accordance with Provider's standard hourly rate schedule. The express written consent of the City shall be required for all additional services. The Consultant shall submit monthly invoices, which shall be based on actual costs incurred during the calendar month. The monthly payments shall be based upon the satisfactory prosecution of the work and shall be substantiated by monthly progress reports. The Consultant shall submit a final voucher for the project no later than 30 days after the close of the Consultant's fiscal year during which the project is completed. The acceptance by the Consultant of the final payment shall constitute and operate as a release to the City for all claims and any liability to the Consultant, his representatives and assigns for any and all things done, furnished or relating to the services rendered by the Consultant under or in connection with this Agreement or any part thereof. The Consultant shall maintain all books, documents,papers, accounting records and other evidence pertaining to costs incurred and study activities and shall make such materials available at his office at all reasonable times during the contract period and for three (3) years from the date of final payment under this Agreement; such records to be available for inspection by the City and copies thereof shall be furnished by the Consultant, if required. The Consultant shall be responsible to determine when his actual costs shall exceed the anticipated costs for any work activity. In such event, the Consultant must immediately notify the City in writing. The Consultant shall also be responsible to identify when a change in the work scope necessitates an increase in the maximum fee under this contract. When the Consultant identifies that an increase is in order,he will be required to estimate the additional costs necessary to complete the additional work, document the reasons for this increase and receive prior approval from the City in writing before expenditures beyond the maximum fee amount are incurred. The City shall not be obligated to reimburse the Consultant for cost which have not been approved in excess of the maximum fee amount. VII. FORBIDDING USE OF OUTSIDE AGENTS The Consultant warrants that he has not employed or retained any company or person, other than bona fide employees working for the Consultant, to solicit or secure this Agreement and that he has not paid or agreed to pay any company or person, other than a bona fide employee any fee, commission, percentage,brokerage fee, gift or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to deduct from the Agreement price or consideration, or otherwise, recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. • . • VIII. RESPONSIBILITY FOR CLAIMS LIABILITY The Consultant agrees to save harmless the City from all Claims and Liability due to the negligent activities of himself, his agents or his employees. In this connection, the Consultant will carry insurance in the following kinks and amounts. 1. Comprehensive Auto $100,000 P.L. $50,000 P.D. Liability 2. Comprehensive General $300,000 P.L. $50,000 P.D. Liability 3. Workmen's Compensation Statutory 4. Professional Liability $1,000,000 The insurance specified above shall be maintained until the Consultant's work has been completed and accepted by the City. The Consultant shall furnish proof of insurance coverage, if requested by the City. IX. NON-RAIDING CLAUSE The Consultant shall not engage the services of any personnel or persons presently in the employ of the City for work covered by this Agreement without the written consent of the employer of such persons. X. GENERAL COMPLIANCE WITH LAWS The Consultant hereby agrees to comply with all Federal, State and Local Laws and ordinances applicable to the work. XI. PROFESSIONAL REGISTRATION AND SUBCONTRACTS The Consultant hereby agrees to affix the seal of a registered professional engineer license to practice in the State of Nebraska on all reports and plans prepared hereunder except for those plans designed by the City. The Consultant agrees to provide these professional services using staff personnel with specialized skills, experience and professional qualifications. Any work subcontracted other than that specifically provided by this Agreement shall first have the written approval of the City. , XII. ORGANIZATION CHART The Consultant shall furnish an organization chart of all key personnel who will be involved in this project as outlined in this Agreement. Any deviations or revisions in personnel as shown in the project organization chart shall be made with people of equal ability and experience, in the opinion of the City, and failure of the Consultant to provide capable replacements to the satisfaction of the City shall be basis for termination of the Contract and the method of Contract settlement shall be as outlined in Section IV. The project organization chart is as shown in Exhibit "E"hereto, and made a part of this Agreement. XIII. ARBITRATION Any disputes between the City and the Consultant not disposed of by this Agreement between the parties may be settled by arbitration as provided by Section 25-2103 through 25-2120,Nebraska Reissue Revised Statutes of 1943. XIV. FAIR EMPLOYMENT PRACTICES ACT The Consultant agrees to abide by the provisions of the Nebraska Fair Employment Act of 1965, R.R.S. 1943, 48-1101 through 48-1125. XV. SUCCESSORS AND ASSIGNS This Agreement shall be binding on successors and assigns of either party. XVI. SUBLETTING, ASSIGNMENT OR TRANSFER Subletting, assignment or transfer of all or part of the interest of the consultant (except as provided) is hereby prohibited unless prior written consent of the other parties is obtained therefore. XVII. NONDISCRIMINATION The Consultant shall not, in the performance of this Agreement, discriminate or permit discrimination against any person because of race, sex, age, or disability or political or religious opinions or affiliations in violation of federal or state local ordinances. XVIII. PROJECT SCHEDULE Exhibit"F" attached hereto is incorporated herein as the proposed project schedule. fl • XIX. UNEMPLOYMENT COMPENSATION FUND PAYMENTS Before final payment is made by the City to the Consultant of the final three percent (3%) due hereunder, the Consultant shall furnish the City a written clearance from the Commissioner of Labor of the State of Nebraska certifying that all payments due of contributions or interest which may have arisen under this contract have been paid by the Consultant, or its subcontractor to the Unemployment Compensation Fund of the State of Nebraska. XX. CITY SUPERVISION It is hereby mutually agreed that the City shall have responsibility supervision of all the services include herein, but no employee of the Consultant's direction is or shall be deemed to be an employee of the City. The Consultant shall at all times have or cause to have in force Workers Compensation insurance covering all its employees and those of any subcontractor and those of anyone under its direction and control. XXI. PAYMENT FOR SERVICES, MATERIALS AND EQUIPMENT The Consultant agrees to pay all persons, firms or corporations, having contracts directly with the Consultant or with subcontractors of Consultant, all just claims due them for the payment of services, material and equipment furnished and for the payment of material and equipment rental which is actually used or rented in the performance of this contract. XXII. ASSESSMENT FOR TAXATION Consultant shall comply with, and shall cause to be complied with Section 77-1323, Reissue Revised Statutes of Nebraska, 1943, as amended and shall furnish a certificate statement to be attached to the contract that all equipment to be used on the project, except that acquired since the assessment date, has been assessed for taxation for the current year, giving the County where assessed. During the performance under this contract, additional such statement shall be furnished by the Consultant as may be required by such law or as may be required by the City or its authorized agent. XXIII. AMENDMENTS OR ADDITIONS No amendments or additions shall be made to this Agreement except in writing. Future agreements between the parties must likewise be in writing. XXIV. FINANCIAL INTEREST Pursuant to Section 8.05 of the Home Rule Charter of the City of Omaha, no elected official or any officer or employee of the City shall have a financial interest, direct or indirect, in any City contract. A violation of that section with the knowledge of the Consultant, in addition to constituting employee malfeasance, shall be cause for the City to unilaterally terminate or void this Agreement. XXV. INCREASE OF FEE The parties hereto acknowledge that, as of the date of the execution of this Agreement, Section 10-142 of the Omaha Municipal Code provides as follows: Any amendment to contracts for purchases which taken alone increase the original fee as awarded (a)by ten percent, if the original fee is one hundred fifty thousand dollars ($150,000) or more, or(b)by seventy-five thousand dollars ($75,0000) or more, shall be approved by the City Council in advance of the acceptance of any purchase in excess of such limits. However, neither contract nor purchase amendments will be split to avoid advance approval of the City Council. XXVI. CONSTRUCTION ADMINISTRATION SERVICES The scope of services for construction administration services shall be determined at the conclusion of final design. Construction administration services are not a part of this agreement but may be added by supplemental agreement between the City and the Consultant. • ► IN WITNESS WHEREOF, the parties hereto have caused presents to be executed by their proper officials thereunto duly authorized as to the dates below indicated. rails by the Consultant this /2 day of //9 bf, - /2-, 1999. ATTE T: _ �� A?M 2 1l'd�r /'/d-�<, l�7 EXECUTED by the City this /714t day of beCe129 Oir--- 1999 ATTEST: BY . frttoiL_ ity Clerk Mayor ;f the City of Omaha APPROVED AS TO FORM: ity Attorney DESCRIPTION OF PROJECT AND SCHEDULE OF SERVICES FOR IMPROVEMENT OF THE 114TH STREET PACIFIC STREET TO BURKE STREET A. DESCRIPTION OF PROJECT This Agreement provides for engineering services as required for the preparation of the Preliminary and Final Plan Package for improvement of the above existing street. The work required for this project includes data collection, survey, basic design plans for grading, pavement, drainage appurtenances, determination of utility conflicts, traffic accommodations and any other incidental items necessary for the proposed improvement of the IMPROVEMENT OF THE 114TH STREET PACIFIC STREET TO BURKE STREET, a distance of approximately 4,300 feet. The City of Omaha, Plan Preparation Manual dated September 15, 1997 will be followed. B. SCHEDULE OF SERVICES 1. The Consultant shall perform the necessary ground survey including the project centerline, intersecting streets, alleys and drives, the tying of located or reestablished land monuments to the survey centerline and cross-sections and profiles necessary for the hydraulic design and right-of- way survey. 2. The project will be designed according to the Omaha Metropolitan Area Stormwater Management Design Manual and the AASHTO Policy on Geometric Design of Highways and Streets. The City of Omaha Standard Plates will be utilized. The City of Omaha Standard Specifications for Public Works Construction will be utilized. Any deviations from the above must be approved by the City prior to preparation of plans. 3. Plot plan and profile sheets at a scale of one inch equals twenty feet for the plan portion and one inch equals twenty feet horizontal and one inch equals five feet vertical for the profile portion. Plan sheets shall be made on 22"x34" sheets with a 0.5"margin on the Top, the Right and the Bottom of the sheet. The Left side of the sheet shall have an expanded 1.325"margin. These margins result in a bordered image area, which measures 21"High by 32.125" Wide. EXHIBIT"A" PAGE 1 OF 9 , . • Care shall be exercised in drawing all construction details. All notes shall be properly spaced and all lettering shall be of an engineering style. Clarity must be maintained to allow reduction to half-size plans. 4. Plot plan sheets for the entire project at a scale of one (1) inch equals twenty (20) feet. 5. Develop the roadway template to create the roadway cross-sections and plot the cross-sections at a scale of one-inch equal's 20' horizontal and one-inch equal's 5' vertical. 6. Prepare a complete drainage plan of the project, determine drainage areas, determine location of curb inlets and other drainage structures and determine the size of the proposed storm sewer system. Plot the longitudinal drainage profiles of the proposed storm sewer on the profile portion of the P/P sheets and transverse pipes on cross-section sheets at a scale of one-inch equals 20' horizontal and one inch equals 5' vertical. Plot the existing storm sewer on the sheets as necessary. 7. The Consultant shall develop plans to approximately the 35% complete stage to include sufficient preliminary design to show the plan and elevation, typical section of the proposed roadway, the tentative drainage, potential utility conflicts, proposed cross-sections, limits of construction and a preliminary opinion of construction costs. Two sets of plans (1/2 size black line plots) shall be submitted to the City at this stage. The Consultant and the City will conduct a plan-in-hand evaluation on site as a part of this review. 8. Geotechnical study to include subsurface boring, laboratory testing and geotechnical recommendations report. The pavement recommendation will be provided by the City of Omaha. 9. Public Informational Meeting to present plans to interested property owners and general public. 10. Final design and right-of-way plans shall be prepared following the plan- in-hand and Public Informational Meeting. The Consultant shall develop plans based on decisions made at the plan-in hand and Informational Meeting to the 90% complete stage. The 90%plans shall be sent to the City for review and comment. The Consultant shall complete and submit final plans based on the 90 %review for the City letting. EXHIBIT "A" PAGE 2 OF 9 C. CITY WILL PROVIDE AT NO COST TO THE CONSULTANT: l. The City shall furnish plans and documentation showing location of all storm and sanitary sewers, traffic signals, drainage studies, any available drawings showing utility locations, and other pertinent information that is available for the project area. 2. The City shall furnish plans showing the location of all proposed streets and sewer construction projects on or adjacent to the project so that design work may be coordinated and proceed to a satisfactory conclusion and shall notify utilities of the construction work contemplated together with all information presently developed relative to this project. 3. All bench marks available in the adjacent area and state plane coordinates. 4. Title search of each individual tract of property requiring either easements or acquisition. 5. Current traffic projections and counts, including turning movements and accident data. 6. Sample set of plans of an urban-type project showing drafting details. 7. CAD GIS aerial files of the corridor and areas East and West to complete the drainage study and display for Informational Meeting. 8. Advertise, obtain the location, and conduct the Public Informational Meeting, also incidentals such as copies, van rental, screen rental. 9. Provide pavement recommendations. 10. As built drawings of improvements of 114`h or adjacent road or storm sewer. 11. Preliminary Hydraulic Study of Crestridge Area. 12. Wells Engineering to provide Hydraulic Report of TWIN 8x8. 13. Signal Design, Barricades and Signage. 14. Topographic maps of the 114`h Street area. 15. Existing ROW plans along 114th Street. EXHIBIT"A" PAGE 3 OF 9 • D. TASK DESCRIPTION Provide the engineering services required for project management; field survey; geotechnical investigations; preliminary and final roadway design; public informational meeting, and ROW plans. 1.0 Project Management 1.1 Includes management time for preliminary and final design, survey coordination, geotechnical coordination, invoicing, and progress reporting. Management time is based on the schedule in Exhibit "A". If the schedule is delayed additional management time will be required. 1.2 A single project manager, approved by the City, shall be assigned to this project. 1.3 No change in project manager shall be permitted unless approved by the City. 1.4 All coordination shall be through the City's project liaison. 1.5 Project manager shall provide a 90% complete full-size plan and profile drawings to the City for review prior to the final plans being submitted. 1.6 Upon completion and acceptance of final drawings, one set of full size prints, required computer printouts, and electronic data information shall be delivered to the City. 2.0 Field Survey 2.1 Perform all survey work in English units. Tying in all survey control along the project to be used in determining right-of-way, ownership of parcels and easements. Work includes preliminary efforts toward developing Exhibit"A"plan sheet. 2.2 Perform survey in sufficient detail to prepare construction drawings. That includes starting 1000' south of Pacific on 114`h Street to 200' north of Burke. Survey of Intersecting streets includes Meadow Road up to Howard Street including Storm sewer profile and topographical features. Survey of Jackson Street to at least 300' East of 114`h. Remaining intersections will be surveyed 200' East or West of 114`h Street. EXHIBIT"A" PAGE 4 OF 9 , 2.3 Locating geotechnical borings. 2.4 Survey coordination with utility locations, which includes locating potholed utilities (if necessary). 2.5 Setting benchmarks and tying with a closed level circuit. 2.6 Bench levels shall be run by direct leveling methods and no "side shots"will be permitted. Levels shall close within an allowable error of 0.05 feet per square root of the distance in miles. 2.7 The Consultant shall run a closed level circuit, establishing intermediate benchmarks along the project and on intersecting streets beyond the limits of the project. This level circuit must be tied into the benchmarks provided by the City. 2.8 Natural topographic features and man-made features, above ground, shall be recorded by electronic data collection. All such topographic features, which are pertinent to the design or are necessary to properly show the effect of the proposed work upon the adjoining property and/or improvements, shall be recorded. 2.9 A DTM shall be provided for use in cross-section creation. Survey shall include elevations of curbs, drives, sidewalks and retaining walls. 2.10 The necessary land monuments (section and quarter-section line monuments) shall be located to the nearest 0.05'. 2.11 Survey field book and all survey computer data shall be given to the City upon completion of final existing drawings. 3.0 Geotechnical Investigation—(Terracon) 3.1 Gather and correlate subsurface information from previous projects adjoining the 114`h Street, Pacific Street to Burke Street project. 3.2 Supplement existing subsurface information with additional borings. 3.3 Perform laboratory testing of soil samples obtained from the boring program. EXHIBIT "A" PAGE 5 OF 9 3.4 Provide recommendations for the roadway pavement design and for retaining wall or other earth supported improvements in accordance with standard practice. 3.5 Consultation and review as preliminary design is developed. 4.0 Site Inspection 4.1 One (consultant only) site visit to investigate the project site, to prepare a photo log of the site and to familiarize the design staff with the site and to identify areas of concern. 4.2 Meeting with Parks and Recreation Department for future trail and Meadow Lane Park issues. 4.3 Attend a plan-in-hand with city staff. 4.4 Do a final site inspection and review with final plans. 5.0 Preliminary and Final Roadway Design_ 5.1 Data Collection and Review. Includes obtaining current traffic counts from the City and projected traffic counts from the Metropolitan Area Planning Agency to determine the required geometric configuration of the left and right turn lanes, obtain the current aerial mapping of the project site and obtaining sewer records and reports for existing sewers. 5.2 Traffic Study. Includes determining the geometric configuration of the nine at-grade intersections. Including a review at Pacific Street for dual left and right turn lanes. Design alternatives for Jackson/Meadow Road realignment. A possible signal or trail crossing at Burke and pedestrian signal location between Palamino Road and Jones Street. 5.3 Note Reduction/Preliminary Plotting. Compute and add station and offset data for overhead utilities to the planimetric mapping. Merge the underground utility data, drainage structure data, and information in to the planimetric mapping. 5.4 Drainage Study. Determine runoff areas and runoff flows. Document the findings in the project file including 10 &100 year run off analysis with storm water routing. EXHIBIT"A" PAGE 6 OF 9 a ♦ f 5.5 Storm Sewer Design. Develop drainage concepts. Layout the proposed storm sewer system and conduct a review to determine if conflicts with existing utilities exist. 5.6 Utility coordination and verification. Contact all probable utility owners in the corridor to verify the location and size of field located utilities. These potential owners will include OPPD, MUD, US West, Sprint, Cox Communications, AT&T, and the City of Omaha. 5.7 A Design Speed of 45 mph shall be used. 5.8 Horizontal Alignment. Establish the proposed horizontal alignment on 114111 Street and on the intersections at Jones Street, Jackson Street, Harney Plaza, Farnam Street, Palamino Road, Meadow Road, Crestridge Road and Mason Court. 5.9 Vertical Alignment. Establish the proposed vertical alignment on 114`h Street and on the intersections at Jones Street, Jackson Street, Harney Plaza, Farnam Street, Palamino Road, Meadow Road, Crestridge Road and Mason Court. 5.10 Template Roadway x-sections. Develop the proposed template for 114`h Street, Jones Street, Jackson Street, Harney Plaza, Farnam Street, Palamino Road, Meadow Road, Crestridge Road and Mason Court. Develop the x-sections and plot on sheets. 5.11 Utilize the working x-sections to establish the limits of construction. Preliminary design and final design. 5.12 Earthwork. Develop the earthwork estimate and report to accompany the preliminary plans. No consideration will be given to impact of construction phasing. The earthwork summary will be gross quantities and not phase specific. 5.13 Plan in Hand/Field Check and Final Review. Meet with City of Omaha Public Works to evaluate the plans in the field. A plan in hand report will be prepared. 5.14 Geometric Design. Develop the proposed intersection geometry using a WB-50 as the design vehicle on Pacific Street and a SU as the design vehicle of the remaining intersections. Also review culdesac or hammerhead geometry. EXHIBIT"A" PAGE 7 OF 9 • . • • 5.15 Progress Meetings. Regular progress meetings (four for preliminary and four for final are estimated) will be held. Meeting minutes will be prepared and distributed. 5.16 Traffic Phasing Plans. Develop the proposed phasing concept to determine the impacts and address the areas of concern. 5.17 Typical Sections. Typical sections will be developed for 114th Street and the three subdivision entrances. An urban three-lane section with a two-way center left turn lane will be used on 114th. 5.18 Landscaping. Develop a typical section of the sidewalk in Meadow Lane Park and provide details on the proposed plan for any landscaping (By RDG). 5.19 Retaining Walls. Note the beginning and end of proposed walls on the plan/profile sheet. Show the retaining wall in the appropriate x- sections. Final design will include a detail sheet of the wall and location. 5.20 Quantities and cost estimates. Prepare two costs estimates for the preliminary design including construction and removal items. The first estimate will be submitted with the plan in hand submittal and the second estimate with the completed preliminary plan submittal. Final—75% and final submittal preparation of two cost estimates for final design at the 75% and final plan submittal stage. 5.21 Air Photo Sheets. Use the City of Omaha's GIS air photo's to develop the air photo sheets. Show the proposed centerline alignment and the edge of pavement in the plan drawings. 6.0 Public Information Meeting 6.1 Prepare Public Informational Meeting exhibits. It is assumed that a mosaic will be prepared from existing aerial photography of the site provided by the City. The mosaic would show the proposed improvements and impacted properties. A one-inch equals 50' scale plot of the project is assumed. 6.2 Attend the Public Informational Meeting. Assume the City will make copies of plans and handouts. 6.3 Document the Public Informational Meeting comments. EXHIBIT "A" PAGE 8 OF 9 . 6 • 7.0 ROW Plans 7.1 Show all existing permanent easements on the drawings (show those noted on information obtained from City furnished documents—deeds not necessary). 7.2 Provide strip map showing existing right-of-way with proposed easements and right-of-way takings. 7.3 Provide tract maps for any right-of-way easements and takings (60 parcels assumed). 8.0 Quality Control. As part of HGM's quality assurance program, senior level staff will review the project progress at appropriate intervals. It is anticipated that these reviews would occur prior to major milestone submittals and at times of critical decisions between various potential options. 9.0 Preliminary and Final Revisions. This item consists of minor revisions to the preliminary and final plan set following the City's review and comments EXHIBIT "A" PAGE 9 OF 9 EXHIBIT "B" HGM ASSOCIATES INC. Project No. SP 93-05 LOCATION: 114TH STREET, PACIFIC STREET TO BURKE STREET HYDRAULICS, SURVEY AND PRELIMINARY DESIGN TOTAL HOURLY CLASSIFICATION HOURS RATES TOTAL Project Principal 68 42.00 $2,856.00 Project Manager/Senior Engineer 456 36.00 $16,416.00 Roadway Engineer 919 22.00 $20,218.00 Land Surveyor 56 29.50 $1,652.00 Drafter/Technician 776 16.00 $12,416.00 Survey Crew Member 444 17.00 $7,548.00 Steno/Clerical 34 9.50 $323.00 TOTAL 2753 Total Direct Labor Cost $61,429.00 Payroll Additives $23,097.30 Subtotal $84,526.30 Indirect Cost $68,272.19 Profit $19,863.80 Direct Costs $120.00 Terracon $4,250.00 RDG $10,600.00 Subtotal No. 1 $187,632.29 a • N N N N N N N O\ U A W N O %O 00 J CN U A W N p )O 00 J O\ U A W N .--• C A w C 0 w o C7 n H 0 w n n o c -.. d b on 0 m w 7 0 S CA < ° 'I'sz °O g g. Y o r, 2.co D n Cl) c D r a. e w `° CJ� w p V.1. uq N. • O _ P� o CO NI 00 Cr Cr n w M n c �' C7 fD w O v $ S ,t w 0 N CD O R° n O O a s 00 y N q O UO .O. N PJ ° 0 a l7 x V) n • E r7 g d 0 ;. Cl. 0 V) cn o < o 0' Y /1 c c rN N CA G o 6i Si g fD w CA G _ _ v) CD -C ., 0 CD n -- W "0— J C z. cA T a? nCS p 0 6A 6A - IV ry N LA O 00 OL, cN 00 00 A A O\ A La k d . 'V 7 6A CA - cps w o A O In n J A `. w. a O O to .-. A r. .-. W .b. �. n, O\ A rn o CA 00 U A A O, O A A U A p A N A O) 0\ Cr, O\ O ON 00 0 n .. b Cl) _A O n C7 ril � `" H GA h7 nIQ EA > n Z _ H o N A )O _ _ w O O O 00 A W N •-• 00 ......I O IV La00 • A A A h..) --• .-• IN O -, n 00 0 LO CT, 00 O O\ O N A a O LAO A IV O O) N O 00 CDA Cs O) A Cl) C• 0 0 b U plo 0 v, r > n to � g. U °z y y > a `" > C NEA d 5W `� PZ' � 6 CA A O W J Cr 0 n..: d z "7'J'3 a> O O O J N 00 ••� A A W A A A N A 00 N --• W A A N .--• C +n (/) rn7 06 O) 0 CO O\ 00 00 NJ O O 00 CO O CO O A N N 0 0 0 CA A A n G o c > z 7, O w ~O `il z ao H on 7 C > 0 -, 0, w p A N LA A A W P W 0 y La A A A A A A N N 7 n g . n O C n 601 6A •-• N CA VD U In J N O O V' NJ LaA N V) n 6A J •..-•— J l! A O LA A A Do O LA A A — H rn Y =iLAONIVC EA ' O b7 N En N )O N 0o W D J O) 00 J N O A 00 NJ O O) 00 J LO I,..) A IVr .--j N O N Cl) 00 N J LO NJ _ N O is..) ion A — Cl) O U A Cl) O LA LID )O O\ O\ Cl) O Cl) U )D ooN A La J O )D O) to to )O v J 10 )O O )0 co DO 'O O O Cl) O N A CA O d\ 0 0 Q) )O ON 01 N N A A a\ O A O O N N O O\ N = 1 a r • EXHIBIT "B" HGM ASSOCIA TES INC. Project No. SP 93-05 LOCATION: 114TH STREET, PACIFIC STREET TO BURKE STREET HYDRAULICS, SURVEY AND FINAL DESIGN TOTAL HOURLY CLASSIFICATION HOURS RATES TOTAL Project Principal 60 35.00 $2,100.00 Project Manager/Senior Engineer 452 31.97 $14,450.44 Roadway Engineer 1072 21.63 $23,187.36 Land Surveyor 80 26.20 $2,096.00 Drafter/Technician 1144 14.90 $17,045.60 Survey Crew Member 0 26.00 $0.00 Steno/Clerical 64 8.75 $560.00 TOTAL 2872 Total Direct Labor Cost $59,439.40 Payroll Additives $22,349.21 Subtotal $81,788.61 Indirect Cost $66,060.95 Profit $19,220.44 Direct Costs $0.00 Subtotal No. 1 $187,632.29 Subtotal No. 2 $167,070.00 Grand Total Estimated Fee $354,702.29 .0 pzi Av n do— .' 7. g 4-7 ° O O c °� O x o fD O C 0 F ya.' 7 rri » oo '0 a •q ro ( c°CI ° N m o ° m b v cn cn o o u, O 0 a oo ° .2? W ° 'O rn �'. y A O' C n'U n 5, E .0 ° C7 a 0 m o 0 0 o w 5 ro rn O d d` 0 0 m n y < H o o V 1 d 0 D in 0. y O. o X K v `0 N o ° M :� o n H o n Y C7 x a < O ° cn 0n 0 co yC ^ a . ro Ro c_ oro cn < —1 b aCr y � � rN 1 -] nC' rocn Cl) 0 0 0 0 0 %I »; w N Y. a; y w ^ -o o v) 0 y ro 0 0' 0 v cn 7. c = C _0 V) EA o "0 N W 0 CT CO J O O U O A A w \ A N i 7 �' ro b :v O b M n EA Cl) --I A w .0r 7_ U MI O A r O p 0 LA O LA A N — AI ._. A to! .-• AD C. :. O J illlN 01 00 C. A A A A A A A 00 00 00 O, 00 A ON A A tN A A 00 A A C. N Q\ O 0 n ° b a d _AEA EA 7 V) A 6A d9 CO ^- n N O A. CO Y CD too IN N.-. ... 00 On A O _ — 0 ro d 0 J w O AD 0, 00 00 00 00 00 A O O O A 0 00 00 C) O ON N.) AA 0 0 0 N ON OS 9. C7 a n y 0' a oo 'nr" rnC A O C7 cnr y N d C y 9 XI 0-1 z Z J 00 A C) N W ..... 77 '.') 0, O O O . " O., 00 A) W 00 L.! 00 00 00 N N A 00 N A to! O\ A A A CD n z r7} (n A O` A O. O A N O Al C. O O A O 00 O O A C. N 00 A O O O C ° I O a. U) O d r- Z m z t FA Cl) W 74 x CO U b 00 ,,CD 0O l.n 0 O A A A a, A A A A 7 N a C U) C CO ° o o• n a n m EA cn N OS z SO N O 0o 00n cn O O O O N n N rA O O O O O O tt A EA fA 0 Y f x J °; NO J 01 N SO a W o OiQ "CO 0 t4., p w r J EA J A) A O\ A to! VI D...)• y_ O O O O sO CD SO SO CO to! „„ A) O O O A U 'O N . 6 J U tJ A •-.. N SO W T A •-' A •-• A N O N O N A 00 ON W U N 00 N OS W J W O 0 O A O. to .-' 0 tJ O` 0 00 N CO N T 0 A CS CO N 00 0 00 0 0 A A A O 01 N A A 0 00 N T 2 EXHIBIT "B" Est. by HGM Date City of Omaha Project NSP 97-14 Project Title 114th Street. Pacific Street to Burke Street Plan Scale Estimated Project Plan Sheets Numbers ( ) Number A. Air Photo Plan Sheets 2A 1"=50 3 B. Typical Section Sheets Roadway 2T NTS 2 C. Horizontal Alignment & Control point 2H NTS 1 D. Plan and Profile Sheets Roadway P&P 1"=50 3 E. Large Plan Sheet 2L 1"=20 6 F. Drainage Area Map 1"=100 2 G. Roadway Cross-Section Sheets 1"=10 18 (vertical stack) H. Drainage Cross-Section Sheets 1"=10' H 1"=5'V 2 I. Phasing 1"=10' H 1"=5' V 2 J. Retaining Wall Elevations 1"=20 1 TOTAL 40 EXHIBIT "C" November 1, 1999 1 rerracon 2211 South 156th Circle Omaha,Nebraska 60130-2506 (402)330-2202 Fax:(402)330-7606 HGM Associates Inc. 1104 Douglas On The Mall Omaha, NE 68102 Attention: Mr. Russell P. Higgins, P.E. Re: Proposal for Geotechnical Investigation 114`h Street Improvements Pacific Street to Burke Street Omaha, Nebraska Terracon Proposal No. 0599389 Dear Mr. Higgins: Terracon is pleased to submit this proposal for subsurface exploration and geotechnical engineering services for design of the proposed 114h Street Improvements in Omaha, Nebraska. This proposal presents our understanding of the project along with our proposed scope of services, fees, and anticipated work schedule. PROJECT DESCRIPTION We understand the proposed project will consist of widening the existing two lane roadway to a 38- ft back to back three lane urban section with sidewalks on both sides. The construction will include regrading, pavement removal,the relocation of existing utilities, reconstruction of drives, pavement reconstruction, possible new culverts, traffic signals, and retaining walls. Retaining walls are planned on both sides of 114" Street, between Farnam and Crestridge, and will be in the range of about 5 to 12 feet in height. Traffic signals will or may be installed at the Pacific Street, Meadow Road, and Burke Street intersections. New storm sewers and manholes will be constructed and are anticipated to generally be about 6 to 8 feet in depth. Consideration is being given to realigning Meadow Road to match the location of Jackson Street. Two existing box culverts are located on the alignment. These include a twin 6x6 ft culvert just north of Meadow Road, and a twin 8x8 ft culvert just south of Burke Street. It is anticipated that modification or replacement of these culverts may be required. Minimal grade changes are anticipated in order to remain within the existing right-of way. However, moderate cuts may occur due to the widening in the area of the proposed retaining walls, and some fill may occur near the culvert south of Burke Street. �� • cr fevisis Arizona IIIArkansas ■ Colorado IIGeorgia IIIdaho ■ Illinois IIIowa MIKansas IIIKentucky IIMinnesota ■ Missouri ■ Mot('h- 1Dry Nebraska ■ Nevada ■ New Mexico ■ Oklahoma ■ Tennessee ■Texas IN Utah ■ Wisconsin ■ Wyoming 0 HA Quality Engineering Since 1965 r' 1 \ ' r I EXHIBIT "C" 114"1 Street Improvements Terracon Proposal No. 0599389 November 1, 1999 PURPOSES OF STUDY The purpose of this subsurface exploration is to obtain subsurface data and provide recommendations for pavement subgrade preparation and design, storm sewer bedding and installation, culvert and traffic signal foundations. General earthwork and construction recommendations will also be provided. SCOPE OF SERVICES Subsurface Exploration A total of twelve soil borings are proposed along the 114" Street alignment. One boring will be drilled at the location of each of the two culverts. These borings will extend to depths of about 25 to 35 feet below existing grade. One boring will be drilled at the location of the proposed retaining walls to a depth of about 20 feet below grade. One boring is proposed at each of the three potential traffic signal locations, extending to a depth of about 15 feet, and six borings will be drilled along the general alignment of the roadway and sewer reconstruction to depths of approximately 10 feet below grade. Most of the borings will be drilled on the west side of the road to avoid the overhead power lines located on the east side of the right-of-way. There appears to be sufficient room to perform the borings on the west side of the road without blocking a traffic lane. However, due to potential utility conflicts, we anticipate that traffic control may be required for at least some of the borings. Therefore, we have included one day of traffic control, including two flagmen and signs in our scope for this project. - Sampling will be in accordance with our standard procedures wherein thin-walled samples (ASTM D 1587) are obtained in cohesive soils and split-barrel samples (ASTM D 1586) are obtained in granular soil, miscellaneous fill, and weathered rock or other hard material. In each boring, four samples will be obtained in the top ten feet, and one sample will be obtained every five feet for the remaining depth. Laboratory Evaluations Testing would also be in accordance with our standard procedures wherein unconfined compression or hand penetrometer, water content and density tests are performed on representative portions of thin-walled tube samples. Water content and, when applicable, hand penetrometer tests are routinely performed on split-barrel samples. A standard Proctor, moisture- density relation test will be performed on representative subgrade soils. Two Atterberg limits tests will also be performed on representative soils. 0599309.000 2 ` EXHIBIT "C" • 114`" Street Improvements Terracon Proposal No. 0599389 November 1, 1999 Engineering Analyses A report will be prepared under the supervision of a professional engineer registered in the State of Nebraska. Three copies of the report will be issued from our office and delivered by general mail. The cost of express mail delivery will be borne by the client, as will the cost for any additional reports needed. Site Access and Boring Locations The fee quoted below for our services is based on Terracon staking and drilling the borings, with HGM Associates providing layout and elevations of the borings after drilling. Our fee is also based on all boring locations being readily accessible to normal truck-mounted equipment and the need for flagmen and signs to control traffic while partially blocking a lane of traffic. Performance Schedule We anticipate starting the field exploration within 5 to 7 days of receiving authorization to proceed. We can proceed based on verbal approval. However, written authorization should still follow. If desired, a verbal report could be provided within about 8 to 10 days after completion of thefield work. Our completed engineering report would be submitted approximately 15 working days after completion of the field work. Fee Structure and Conditions Based on the proposed program, we quote a lump-sum cost of $4,250.00. This price is based on performing only the scope of services outlined above, and includes $400.00 for traffic control during drilling. Should subsurface conditions be encountered which require major revisions in the subsurface exploration program and/or result in significantly higher costs, we will contact you prior to initiating this work. Our invoice will be submitted upon completion of our services. Unless otherwise instructed, invoices will be submitted to: HGM Associates Inc. 1104 Douglas On The Mall Omaha, NE 68102 Attention: Mr. Russell P. Higgins, P.E. Items to be provided by the client include the right of entry to conduct the exploration and an awareness and/or location of any subsurface utilities existing in the area. Also, if there are any other restrictions or special requirements regarding this site or exploration, these should also be 05993890OC 3 • EXHIBIT "C" ' 114th Street Improvements Terracon Proposal No. 0599389 November 1, 1999 known prior to commencing fieldwork. We have enclosed our Terms and Conditions for your review, and these are to be considered part of our proposal. confirmyour acceptance of this proposal, please sign one copyand return it to our office. To p p p , Retain the other copy for your records. Please contact us if there are any questions regarding this proposal. We are looking forward to working with you on this project. Sincerely, TERRACON Prepared by: Reviewed by: • Edward D. Prost, Jr., P.E. / Bradley A.tevich, P.E. Associate Principal f Project Manager EDP/BALedp/yrk Attachment Copies to:Addressee (2) ACCEPTANCE: The above proposal and attached Terms and Conditions are understood and accepted. BY: FOR: i-16 fp) /'I SS 0c,'4 7;s _44 C. (Signature) (Company) DATE: 0599389.DOC 4 f ?• EXHIBIT "D" • DEGrose Gardner Shukert and£capc ArchdO,:a/rc.Non, nq.uir1 UN3A 1)OJi;1n November 8, 1999 Mr. Russ Higgins HGM Associates, Inc. 1004•Douglas Street Omaha, Nebraska 68102 Dear Russ, This letter is to confirm RDG Crose Gardner Shukert's preliminary scope of services on the improvement of 114th Street between Burke Street and Pacific Street. We understand that our scope of services will include: 1. A general inventory of the corridor to define areas for special landscape attention. 2. Participation in the schematic design of the improvement, to identify and conceptualize opportunities for landscape enhancement. 3.. Development of conceptual landscaping and enhancement plans for the corridor project, • including linkages into Meadowbrook Park. These services include an allowance of 80 hours in the preliminary design process and 40 hours in the final design and document review process. Total cost of these services will be a lump sum of$10,600 for fee services, excluding reimbursable expenses. This scope does not include development of detailed design or construction documents for specific projects or components of the corridor that might be identified during the design process. These would be addressed through a subsequent letter of understanding. We look forward to working with you on this important project. Sincerely yours, RD CROSE GARDNER SHUKERT, INC. • Martin H. Shukert,AICP Principal • o f r • ORGANIZATIONAL CHART Exhibit E City of Omaha S.P. 93-05 114th Street Improvements Burke to Pacific Street Landscape Architecture RDG Crose Gardner Shukert Inc. Martin H. Shukert,AICP hgm r ASSOCIATES INC. Field Survey/ROW Project Principal A'felpin a Samples, IS Robert P. Sykes, PE Jon Al. leisinger, LS „At RoadwayDesign 'ft ' ►- Russell P. Higgins, PE �n� Public Works A s s o,c I A T E S .I INC. gg� 1 f-m Department Project Manager Robert A.Naumann, PE Russell P. Higgins,PE Karl L. Hundtofte, PE Christopher A. Cain, PE Traffic Engineering hgm John E. Jorgensen, PE ASSOCIATES INC Russell P. Higgins, PE Quality Review Ronald N. Tekippe, PE Geotechnical Engineering lierracon Joseph A. Waxse, PE Edward D. Prost,Jr. PE `• ��4on m c.n 41 W N -. .. 1- 70 T 'o CA Z D m , O Eo r m n --1 0m Z -i D N D 0 Cl) Z Z 13 CA 7 v 0 m n N m G) m Z o I. Of O A ira N co" S CD • ■ m 0 L1 D rn 0 CA XI +. = O co o a m en cn 0 0) n a cow CD n. D- O (0 N c n W 0_ N w C —I 1 O m r+ c r 0 m m tri N O co N O T V 1 O A 3 I to 3 n 0 D 7 V N ti w N C O o n .+ D 6 . I l N wi m 4 m m Z a% X • 2 N W p o O N T co A 'A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebr December 14, 19 99 RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, the preliminary and final design of a replacement for 114th Street from Pacific Street to Burke Street has been programmed in the 1999-2004 Capital Improvement Program as Project No. 402; and, WHEREAS, the Engineering Services required include the preliminary and final design for the project with the scope of services being more detailed in Exhibit "A" of the Engineering Agreement; and, WHEREAS, HGM Associates, Inc. has agreed to perform the services listed in the attached agreement, which by this reference is made a part hereof, for a fee of$354,702.29, which will be paid from the 1996 Street&Highway Bond Organization 1509, Fund 341; and, WHEREAS, the Public Works Department does not have sufficient staff to undertake this project at this time. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, the Engineering Services Agreement with HGM Associates, Inc., for the preliminary and final design of the replacement of 114th Street from Pacific Street to Burke Street, is hereby approved. BE IT FURTHER RESOLVED: THAT, the Finance Department is authorized to pay $354,702.29 for these engineering services from the 1996 Street & Highway Bond, Organization 1509,Fund 341. APPROVED AS TO FORM: Y ATTORNEY D TE p:\pwl:\9881 skz.doc By 614 -_-i,�QA Councilmember Adopted D C 4 1999 -O ,..dam. w � � ity Cle�q Approved s , .,. ayor / y ♦ r _yI is W CD P 4 " c oo N O r , oo rN O. • 00 N 0 T`Cin. CDO i Z � n oCOaswO ,., 7 C 'O o " � rn V' m C.) CD oN h po r �UQ • S -4 A► o UU� ►�h b y _'' 'O"' Q \l O CD O ,� CD ,_4 p ! n CD U•• n 0 (7 • vim O `� GC) 1-s CD O CD `ii-gi CD _ CC CD E • 0 N CCDD ,t