RES 1999-3148 - PO to HP Smith for van . • .
OtAAHA,nz, _ _
A.,O�`,I�'s R E C .I V E D Public Works Department
CAIFrtl;.~'r r� 5' NOVmaha/Douglas Civic Center _
tl�(� t , 99' C�9U � � �' � 1819 Farnam Street,Suite 601
�®.&�' maim, November 23, 1999 Omaha,Nebraska 68183 0601
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13 1 1 l l r :�:i'Va (402)444 5220
O��TED FEBR�r¢ g,y(1; ., H t ,�t` w t Telefax(402)444-5248
City of Omaha C Don W.Elliott,P.E.
Hal Daub,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Bid Tabulation and a Resolution authorizing the Purchasing Agent to
issue a purchase order to H. P. Smith on the bid for the purchase of a 9,400.00 GVW Van to be
utilized by the Traffic Engineering Division.
The following bids were received on July 28, 1999.
Contractor Bid Per Unit
John Kraft $18,402.00
H. P. SMITH $21,700.00 (RECOMMENDED BID)
The Public Works Department recommends the award to H. P. Smith, the second bid received.
This recommendation is based on the fact that the apparent low, bid submitted by John Kraft,
failed to meet bid specification requirements as detailed in the attached Inter-Office
Communication. It is also recommended that manuals be purchased for an additional cost of
$265.00, making the total purchase price $21,965.00.
A copy of the bid documents is on file and available for inspection and review in the City Clerk's
Office.
The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is
City policy, the Human Relations Director will review the contractor to ensure compliance with
the Contract Compliance Ordinance.
The Finance Department is authorized to pay the cost of the purchase of a 9,400 GVW Van from
the Traffic Engineering Equipment Organization 1435, Street and Highway Allocation Fund 103.
Honorable President
and Members of the City Council
Page 2
The Public Works Department recommends the acceptance of the bid from H. P. Smith, in the
amount of$21,965.00, being the lowest and best bid received, and requests your consideration
and approval of this Resolution.
Respectfully submitted, Approved:
//3/9g' / c5 '2' 15
Patrick J. McPherson Date Don W. Elliott, P.E. Date
Administrative Services Director Public Works Director
Approved: Approved:
// 11- Y9.S�C/)�c/� mgaetiA
Louis A. D'Erco e V." ate Kellie Paris Date
Finance Director Human Relations Director
Referred to City Council for Consideration:
00,
Mayor's Officep Date
P:\PW 1\7729maf.doc
•
INTER-OFFICE COMMUNICATION
September 29, 1999
TO: Sue Frank, Public Works Specialist
FROM: Glenn G. Hansen, P.E.,Assistant Traffic En ' eer
SUBJECT: Bid Award, 9400 Van, Traffic
Attached is a copy of the recommendation I received from Wayne Reed at Vehicle
Maintenance concerning the above vehicle. I agree with his recommendation to not
accept the low bid (does not meet the specifications) and to accept the bid by H.P. Smith
for a total of$21,965.
The money shall come from Traffic Engineering Account No. 103 140 1435 4800.
GGH/bd
Cc: Charlie Krajicek, Traffic Engineer
W/win/suefrank
Interoffice
MEMORANDUM
Dedicated To Excellence
To: Pat Burke,Purchasing Agent
From: Wayne Reed
Subject: Bid Award,9,400 Van,Traffic
Date: Tuesday,August 10,1999
The Administrative Services Department,Vehicle Maintenance Division recommends acceptance of
the bid by:HP Smith,to supply one 9,400 Van,for a bid price of $21,700.00,plus$265.00 for
manuals. Giving a total bid price of$21,965.00.
2 Service Manuals
2 Diagnostic Manuals
Low bidder John Kraft is being rejected due to not meeting the following specifications:
1 Wheel Base
2 Alternator
3 Rear Springs
4 Rear Axle
5 Front Axle
6 Transmission Cooler
Please,Proceed with writing the resolution for the City Council.
Attachment
PC. Pat McPherson
Gary Cvitak -
Don Elliott
Glenn Hansen •
Charlie Krajicek
Larry Herrmann
Harry Owens
Sue Frank
•
Bid Award,9400 Van,Traffic
• SEP 29 '99 02:31PM CITY OF OMAHA PURCH 402 444 5423 . .1
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C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr November 23, 19 99
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on July 28, 1999, for the purchase of at 9,400
GVW Van to be utilized by the Traffic Engineering Division; and,
WHEREAS, H. P. Smith submitted a bid of$21,965.00, being the lowest and best
bid received within the bid specifications, for the purchase of a 9,400 GVW Van.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the bid of$21,965.00 from H. P. Smith for the purchase of a 9,400 GVW
Van to the utilized by the Traffic Engineering Division, a copy of the bid documents is attached
and by this reference made a part hereof, being the lowest and best bid received within the bid
specifications,be accepted and the purchase order be issued.
BE IT FURTHER RESOLVED:
THAT, the Purchasing Agent be authorized to issue a purchase order to H. P.
Smith for the purchase of a 9,400 GVW Van.
BE IT ALSO FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the cost of the purchase of a
9,400 GVW Van from the Traffic Engineering Equipment Organization 1435, Street and
Highway Allocation Fund 103.
APPROVED AS TO FORM:
0/�g
Y ATTORNEY DATE
P:\PW 1\7730maf.doc
By 6214 407.
Councilmember
Adopted NOV 2..3..1999. "/ �''�O
Approved' d,
Mayor
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