ORD 34916 - Contract with T's Towing for towing vehicles blocking snow removal equipment 7
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FLErEivEn
ri n Public Works Department
alrf.f , % �r�? P 2: 50 Omaha/Douglas Civic Center
�� t!st, -4 � May 18, 1999'J Oil. — 1 3 2 50 1819 Famam Street,Suite 601
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OP'�ED FEBR°��y �d{ 1^ E�c tt ,� Telefax
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City of Omaha 14 ' NE R A S M Don W.Elliott,P.E.
Hal Daub,Mayor Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is an Ordinance approving a contract with T's Towing as the best and lowest
bid for towing vehicles which are blocking snow removal equipment or street sweeping equipment.
The bid is for$40.00 per hour for the removal of equipment within 30 minutes of notification by the
Public Works Department. The contract is for four(4)years with a provision to extend the contract
for one additional year by mutual agreement. The estimated number of hours per year will be 200
for a total of about $8,000.00 per year. The four-year contract is an effort to interest more
contractors in bidding by providing more stability for the contractor.
Supplier Cost
T's Towing $40.00 per hour(LOW BID)
A-1 Fast Towing $50.00 per hour
Young's Service $60.00 per hour
Heartland Towing No Bid
•
75% of the contract cost will be paid from the Street Maintenance, Street Contract Sweeping,
Organization 1418,Fund 103. The remaining 25%of the contract cost will be paid from the Street
Maintenance, Snow& Ice Control, Organization 1420, Fund 103.
The Public Works Department requests your consideration and approval of the attached Ordinance.
Respectfully submitted, Referred to City Council for Consideration:
c
� /'�1g 9
Don W. Elliott, P.E. # Date Mayor's Office/Title ate
Public Works Director
Approved as to Funding: Approved:
____,.c- , I d
fric2,0 ''y . C , •
Louis A. D'Ercole ` ' D to George L. _la .i , Jr. ate
Finance Director Human Re ations Director
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ORDINANCE NO. (..4 `4
AN ORDINANCE approving a contract with T's Towing involving the payment of money from
appropriations of more than one year in accordance with Section 5.17 of the Home Rule
Charter of 1956, as amended; to authorize the reimbursements to be paid from a specific
account; and to provide an effective date hereof.
WHEREAS,vehicles that block snow removal equipment or street sweeping equipment must
be towed in order to complete the work being done; and,
WHEREAS,T's Towing is the lowest and best bid for an estimated 200 hours of towing per
year for the next four years for such work with possible extension for one additional year; and,
WHEREAS, 75% of the contract cost will be paid from the Street Maintenance, Street
Contract Sweeping, Organization 1418, Fund 103, and the remaining 25% will be paid from the
Street Maintenance, Snow &Ice Control, Organization 1420, Fund 103; and,
WHEREAS, the terms and conditions of this agreement are on file in the City Clerk's office.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
Section 1. That the City Council of the City of Omaha hereby approves the contract with
T's Towing as the lowest and best bid for$40.00 per hour for an estimated 200 hours of towing per
year for the removal of vehicles blocking maintenance activities.
Section 2. The contract shall run from the date this Ordinance takes effect until four years
from that date. The contract may be extended for one additional year by mutual agreement.
Section 3. That 75%of the contract cost will be paid from the Street Maintenance, Street
Contract Sweeping, Organization 1418, Fund 103, and the remaining 25% will be paid from the
Street Maintenance, Snow &ice Control, Organization 1420, Fund 103.
ORDINANCE NO. 39j/4
PAGE 2
Section 4. That this Ordinance,being administrative in nature, shall take effect and be in
full force upon the date of its passage.
INTRODUCED BY COUNCILMEMBER
011411416167i1A4
APPROV.i.�. Y:
1 Aiif I
JUN 8 1999
MAYOR OF THE CITY OF OMAHA E �*
PASSED
ATTEST:
CITY CLERK OF THE CITY OF OMAHA DAf
APPROVED AS TO FO .
S ST Y ATTORNEY DATE
P:\PW 1\7157.MAF
INTER-OFFICE COMMUNICATION
April 15, 1999
Ettroot ffislatoasaoo 3113,24.
To: Pat Burke, Purchasing Agent ;�
From: Michael J. DeSehn, P. E., Street Maintenance Engineer l'
Subject: Towing Bids—Street Maintenance Division
The Street Maintenance Division recommends that the towing contract be awarded to T's
Towing for the bid unit price of$40.00 per hour. The estimated cost of the annual
contract is $8,000.00. There are sufficient funds in the Street Maintenance Division
budget for this contract. Charge this contract to 103 1415 2660.
It is estimated that 75% of the towing will be done as part of street sweeping this spring
and that 25%of the towing will be done as a part of snow removal. Therefore,the
estimated breakdown of expenditures for this contract is 103 1418 2660 (75%) and 103
1420 2660 (25%).
c: Tom McDonald
Vince Emmanuel
Bob Curtis
Bob Flakus
Nellie Cardenas
to
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• CITY OF OMAHA . •
•
• REQUEST FOR BID AND BID SHEET
ON TOWING SERVICES-SWEEPING/PLOWING
FROM: P. M. Burke Published March 26, 1999
City Purchasing Agent -
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street
Omaha, Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
AMOUNT OF$500.00.
Bid Closing Date April 14, 1999
11:00 A.M. 1
IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS
CIVIC CENTER, 1819 Famam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
TOWING SERVICES-SWEEPING/PLOWING make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAiLURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our
Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[ J.
unless otherwise indicated by you. Please do not call for this information.
Quote your lowest price, best delivery and terms, F.O.B. delivery point on the items(s) listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
The City of Omaha is seeking bids for towing services of
vehicles in accordance with the attached specifications
-
(4 pages). It is anticipated that there will be 200 hours of •
O()
•
• towing for street sweeping and snow removal per year.
•
•• - TOWING SERVICES/BID PER HOUR $ I/O -
- NOTE: Bid bond, certified;or cashiers check in the amount - -
--.':.,,try -,..• • • .- - -
- of $500.00 is required with bid.' ' -
INSURANCE :<,.ra•c•a�-;'t- ,,, .. . .
The successful contractor shall provide a certificate of insurance -
•
indicating adequate workmen's compensation, public liability in 1
, an amount not less than $300,000 for injuries including accidental
,r. death to any person and subject to the same limit for each person... . -. 1
in an amount not less than $500,000 where more than one person : _ •
. , is involved in any one accident; and property damage insurance°
in an amount not less than $300,000,and the City of Omaha as '_ . :• - `
s.
6n additional insured 4 T :-=_••::.;.. _
All bidders awarded a contract in the amount of$5,000 or more must comply with theiContract Compliance Ordinance and have on file with the.Human -
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the•
. Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or. f
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.: •`'s - _ • , -
(Please Print Legibly or Type) •
Payment Terms •- % - Firm ' 0W:rt, 110 C • _ ---. - Incorporated
in ItG �� A‘14 1'407
Delivery(or completion) . Name %'t`'- TQC(?J,e.,V C Signaatture CI 3a 6/G t
calendar days following award Title (S1 t,,,..)ln?{' Phone '7 3'-SCOO F.
Address)n 901P 3ci 54 i Ovs-c-k. lLate
HP-8B (94) Bx C Zip t?>
CITY OF OMAHA J
REQUEST FOR BID AND BID SHEET
ON TOWING SERVICES-SWEEPING/PLOWING
FROM: P. M. Burke Published March 26, 1999
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street
Omaha, Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE
AMOUNT OF$500.00.
Bid Closing Date April 14, 1999
11:00 A.M.
IMPORTANT 4. If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS
CIVIC CENTER, 1819 Famam Street,Omaha,NE 68183-0011 by the 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
TOWING SERVICES-SWEEPING/PLOWING make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our
Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check[ ].
unless otherwise indicated by you. Please do not call for this information.
Quote your lowest price, best delivery and terms, F.O.B. delivery point on the items(s) listed below:
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
The City of Omaha is seeking bids for towing services of
vehicles in accordance with the attached specifications
(4 pages). It is anticipated that there will be 200 hours of
towing for street sweeping and snow removal per year.
TOWING SERVICES/BID PER HOUR $
NOTE: Bid bond, certified, or cashiers check in the amount
of $500.00 is required with bid.
INSURANCE •
The successful contractor shall provide a certificate of insurance
indicating adequate workmen's compensation, public liability in
an amount not less than $300,000 for injuries including accidental
death to any person and subject to the same limit for each person
in an amount not less than $500,000 where more than one person
is involved in any one accident; and property damage insurance
in an amount not less than $300,000, and the City of Omaha as
an additional insured.
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
(Please Print Legibly or Type)
•
Payment Terms °,6 Firm Incorporated in
Delivery(or completion) Name Signature
calendar days following award Title Phone Fax
Address
HP-8B (94) Street/P.O.Box City State Zip.
•
•
CITY OF OMAHA
SPECIFICATIONS FOR
TOWING SERVICES FOR VEHICLES
GENERAL
It is intended that the City of Omaha will enter into a towing contract covering the towing
vehicles that are illegally parked and/or are in violation of posted no parking signs..
The Street Maintenance Division of the Public Works Department needs to have vehicles
towed when sweeping streets and when plowing snow. The vehicles are ticketed by an
authorized city employee prior to towing.
EFFECTIVE AGREEMENT/CONTRACT DATE
•
The contract shall become effective immediately upon acceptance.
TERM OF AGREEMENT/CONTRACT
Initial term of four years from acceptance date subject to funding with a provision to
extend the contract for an additional period of one year by mutual agreement.
HOURS OF WORK
The bidder must be able to provide operators and tow trucks upon receiving 8 hours
notice from the Street Maintenance Division. Typical hours of work are 6:00 AM to 4:00
PM during residential sweeping_in the spring and summer. Winter operation may take
place at anytime.
MONTHLY BILLING
The contractor is to submit a monthly invoice to the Street Maintenance Division, 5225
Dayton Street, Omaha, Nebraska 68117, normally at the start of each month for the
services performed. Billing invoice to include the tow tickets signed by the City of Omaha
representative responsible for the request.
TERMINATION OF SERVICE
Following written notices from the City of unsatisfactory service in excess of three (3)
times in any one-year period or less, the City may terminate its agreement with the
contractor.
•
City of Omaha Specifications for
Towing Services for Vehicles/Equipment
Paget
TOWING TICKETS
Towing tickets should reflect the following: date, time, license number, locationtowed
from and location towed to, and full signature of City representative.
SERVICES REQUIRED
To provide service in such a manner as shall be approved by the City for all designated
vehicles within thirty (30) minutes of notification by the City for the following:
Vehicles requiring towing as instructed by authorized city personnel within the City limits.
Vehicles are usually towed from the no parking location to a location on an adjacent •
street.
EQUIPMENT REQUIRED
Tow trucks minimally equipped with a power winch, two-way radio, ten-pound dry
powder fire extinguisher, motorcycle sling, and the approved modern safety devices.
The contractor must have necessary dollies or flat bed equipment when the use of this
equipment is necessary to tow a vehicle without causing any damage to public streets or
property.
The contractor or his agent will tow all vehicles as directed by the supervisor in charge to
a location designated by the City which shall be within the City limits of the City of
Omaha.
The contractor will position the vehicle in a space designated by the Street Maintenance
Division.
AREA TO BE SERVED
This Agreement shall pertain to all portions of the City of Omaha, and areas located within
the three-mile limit including such areas as shall be annexed thereto during the term of this
Agreement.
COMPENSATION
The contractor shall make a single hourly charge which shall include all "extras", including
winch fees, mechanical work, dolly fees or any other additional service for the tow-in of
any class of vehicle that is remaining upright on its.
1) PAYMENT: Payment will be based on the following items:
a. The hourly rate bid for each piece of equipment under contract, as
awarded by the City Council.
.
b. Time for payment will commence at the specified time the
equipment has been told to report provided the equipment is at the
reporting location on time.
c. The time for payment will terminate when the Public Works
Department Superintendent or his/her representative releases the
rental equipment.
d. Payment will be computed to the nearest one-half(1/2) hour.
e. ABSOLUTELY NO PAYMENT WILL BE MADE FOR ANY
TIME DUE TO EQUIPMENT BREAKDOWNS,
MAINTENANCE OR REPAIRS, LUNCH OR DINNER
PERIODS OR ANY OTHER REASONS THAT TAKE THE
EQUIPMENT OUT OF SERVICE. Payment for equipment not
in assigned areas will be suspended until the equipment reports
back to the assigned area and a city inspector.
f Payment will continue during the time equipment is being fueled
and oiled providing such service is performed on the site by a
mobile service unit.
g. LUNCH OR DINNER PERIODS: It is expected that operators
be given rest periods and time to eat. Any billing for more than
eight (8) hours in one day will have thirty(30) minutes deducted for
a lunch period. For example: if the equipment works from 8:00
AM to 8:00 PM, a period of 12 hours, the amount billed and to be
paid shall be 111/2 hours.
h. Payment will be made to the contractor within thirty (30) days after
the City of Omaha receives the invoice from the contractor and
verifies that the invoice is for the correct number of hours.
i. The bill or invoice sent to the City of Omaha shall show the dates
and hours for each piece of equipment.
2) BREAKDOWN: All equipment shall be in good mechanical condition when
reporting for work. The City of Omaha will not pay for any time lost due to
mechanical defects or while performing necessary repairs. This includes
breakdowns due to the nature of work being performed. No additional
payment will be made by the City beyond the hourly rate agreed to. The
contractor shall report all breakdowns immediately to the Public Works Street
Superintendent.
INSURANCE REQUIREMENTS:
The contractor shall furnish certificates of the following insurance to the City of Omaha, Public
Works Department, Street Maintenance Division, prior to providing towing equipment under
these specifications:
•
1. Workmen's Compensation
2. Public Liability.in the amount of$300,000 per person. $500,000.00 per
accident and property damage in the amount of$300,000.00 per accident.
All such liability insurance shall apply to liability assured under these
f i• •
. M r
•
specifications. The City of Omaha shall be named as an additional insured
to the extent of the Contracts operations under this contract
The certification of insurance shall be on file with the Public Works Department, Street
Maintenance Engineer prior to any work being performed. Failure to submit the certificate of
insurance during this contract period will result in no work being given to the bidder and shall
result in forfeiture of the bid bond.
INDEMNITY REQUIREMENTS:
The contractor shall indemnify and save harmless the City, its officers and employees, from all
damages, claims, suits and actions of any description, for or resulting from injuries or damages
received or sustained by any party or parties, arising out of any act, of said contractor, or his
agents, in the execution of work under the contract.
Pursuant to Section 8.05 of the Home Rule Charter of the City of Omaha, no elected official or
any officer or employee of the City shall have a financial interest, direct or indirect, in any City
contract. A violation of that section with the knowledge of the contractor, in addition to
constituting employee malfeasance, shall be cause for the City to unilaterally terminate or void this
Agreement.
This agreement may not be amended or supplemented except by_a written change order signed by
both parties.
The contractor shall not, in the performance of this Agreement, discriminate or permit
discrimination against any person because of race, sex, age, or political or religious opinions or
afflictions in violation of Federal or State Laws or Local Ordinances.
Failure to report after notification constitutes a breach of the contract and the City of Omaha may
cancel the contract.
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"NOTICE TO PUBLIC" THE DAILY RECORD
The following Ordinance has been set for ���T� '
City Cock ncil Hearing May 25, Ch99ambers,
atm 2era, OF'00
OMAHA
o'clock P.M., in the Legislative Chambers,
Omaha/Douglas Civic Center, 1819 Farnam
Street, at which hearing all persons RONALD A. HENNINGSEN,Publisher
interested,may be heard. PROOF OF PUBLICATION
AN ORDINANCE approving a contract
with T's Towing involving the payment of
money from appropriations of more than UNITED STATES OF AMERICA,
one year in accordance with Section 5.17 of
the Home Rule Charter of 1956, as amended; The State of Nebraska.,
to authorize the reimbursements to be paid District of Nebraska, ss.
from a specific account; and to provide an County of Douglas,
effective date hereof. City of Omaha,
WHEREAS, vehicles that block snow
removal equipment or street sweeping
equipment must be towed in order to JOHN P. EGLSAER
complete the work being done;and,
WHEREAS, T's Towing is the lowest and being duly sworn,deposes and says that he is
best bid for an estimated 200 hours of
towing per year for the next four years for
such work with possible extension for one ADVERTISING MANAGER
additional year; and,
WHEREAS, 75%of the contract cost will of THE DAILY RECORD,of Omaha,a legal newspaper, tinted and
be paid from the Street Maintenance, Street �' P
Contract Sweeping, Organization 1418, • published daily in the English language, having a bona fide paid
. Fund 103, and the remaining 25% will be circulation in Douglas County in excess of 300 copies, printed in
paid from the Street Maintenance, Snow & Omaha,in Countyof Douglas,for more than fifty-two weeks last
Ice Control, Organization 1420, Fund 103; n said ift y
and, past; that the printed notice hereto attached was published in THE
WHEREAS, the terms and conditions of
this agreement are on file in the City Clerk's DAILY RECORD,of Omaha,on
office. I
BUSTER BROWN, May 21, 1999
City Clerk
5-21-99
That saidNewspaper during that time was regularly published and
in gene al ci culation in the County of Douglas, and State of
Nebill.slia`.'' t'irsSC
! Q'`d•'f.ENE h'r
�� F ka�°2'• .
Publis�r's Fee $ n�r'!�
,r,—,
•Additionai,Copies�RY bed ln" i (,U" ' � my prawn and swo., to
1. 21st
EXPi;l,_j 25 c 10 before me fhla %...day of
'Total-- $ May
\rf,:.,••y6• .2002.'`P�/ / 19./...
t ^r-r f,. 1,P ....
Nola in and�r g:: ty,
wr
State of l4eb :,:ka
T "NOTICE TO PUBLIC"
ORDINANCE NO.34916 THE DAILY RECORD
AN ORDINANCE approving a contract
with Ts Towing involving the payment of OF OMAHA
money from appropriations of more than
one year in accordance with Section 5.17 of RONALD A. HENNINGSEN, Publisher
the Home Rule Charter of 1956, as amended;
to authorize the reimbursements to be paid PROOF OF PUBLICATION
from a specific account; and to provide an
effective date hereof.
WHEREAS, vehicles that block- snow UNITED STATES OF AMERICA,
removal equipment or street sweeping The State ojNebraska,
equipment must be towed in order to DlstrlCtofNebraska }88.
complete the work being done;and,
WHEREAS, Ts Towing is the lowest and County of Douglas,
best bid for an estimated 200 hours of City of Omaha,
towing per year for the next four years for
such work with possible extension for one
additional year;and, JOHN P. EGLSAER
WHEREAS, 75%of the contract cost will
be paid from the Street Maintenance, Street being duly sworn,deposes and says that he is
Contract Sweeping, Organization 1418,
Fund 103, and the remaining will25% be ADVERTISING MANAGER
paid from the Street Maintenance, Snow &
Ice Control, Organization 1420, Fund 103;
and, of THE DAILY RECORD,of Omaha,a legal newspaper,printed and
WHEREAS, the terms and conditions of
this agreement are on file in the City Clerk's published daily in the English language, having a bona fide paid
office. circulation in Douglas County in excess of 300 copies, printed in
SUMMARY: Omaha,in said County of Douglas,for more than fifty-two weeks last
AN ORDINANCE approving a contract
with Ts Towing involving the payment of past; that the printed notice hereto attached was published in THE
money from appropriations of more than
one year in accordance with Section 5.17 of , DAILY RECORD,of Omaha,on
the Home Rule Charter of 1956, as amended;
to authorize the reimbursements to be paid June 25, 1999
from a specific account; and to provide an
effective date hereof.
WHEREAS, vehicles that block snow
removal equipment or street sweeping
equipment must be towed in order to
complete the work being done; and,
WHEREAS, Ts Towing is the lowest and That said Newspaper that time was regularly published and
best bid for an estimated 200 hours ofduring gtl y
towing per year for the next four years for in generaL circulation in the County of Douglas, and State of
such work with possible extension for one Ne�sita. i 1 c. •
additional year; and, -,k %t• �C
WHEREAS, 75%of the contract cost will rPrl°41. O
be paid from the Street Maintenance, Street PublisliBG's, t.. fr..;.. /
Contract Sweeping, Organization 1418, C l 1) • ••• .•••• ••
Fund 103, and the remaining 25% will be • ditiohal Copies.py + cri in my presen.' and s ,'.rn to
paid from the Street Maintenance, Snow & /
Ice Control, Organization 1420, Fund 103; % COi,1• -•).tl
• `4'1.90" before me this...2.5.th day of
and, / frotal-EXPIES-3
WHEREAS, the terms and conditions of '`� Z• June 1' 99
this agreement are on file in the City Clerk's r1.�:•
office. i tft ...Qy 6. 20pq Q`
PASSED: June 8,1999 5-0 • { • •�^�
APPROVED BY: "TF OF vilE.Q tk� • Notary c in and or 1I A ty.
HAL DAUB 6/17/99 State of Nebraska
MAYOR OF THE
CITY OF OMAHA
BUSTER BROWN,
City Clerk
6-25-99