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ORD 35079 - PO to Brother's Cleaning Services Inc for janitorial services at Papillion Creek WWTP 014",A,NFB \` �� R E C �` I V E D Public Works Department 4* ' Omaha/Douglas Civic Center uj lj(.�J R to n 99 NOV ! 1819 Farnam Street,Suite 601 Tri E, � November 16, 1999 Omaha,Nebraska 68183-0601 •P,, _ - ,• d.l=i (402)444-5220 o'T or a ! ' t i Telefax(402)444-5248 FD FEBR (' M#jj H A NEBRASKA City of Omaha Don W.Elliott,P.E. Hal Daub,Mayor • Public Works Director Honorable President and Members of the City Council, Transmitted herewith is a Bid Tabulation and an Ordinance approving a purchase order with Brother's Cleaning Services, Inc. to provide janitorial services at the Papillion Creek Wastewater Treatment Plant. The sole bid was for$28,759.00 per year for the next three years. There will be no cost escalation during the first three years of the contract. After the three years are up, the contract can be extended twice for one year each, if approved by the City Council. If the City decides to extend the contract,there is a cost escalation formula in the contract for each of the last two years. The following bids were received on September 15, 1999. A detailed bid tabulation is attached. Contractor Total Bid BROTHER'S CLEANING SERVICES, INC. $28,759.00 (SOLE BID) A copy of the bid documents is on file and available for inspection and review in the City Clerk's Office. The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is City policy, the Human Relations Director will review the contractor to ensure compliance with the Contract.Compliance Ordinance. The Finance Department is authorized to issue a purchase order to Brother's Cleaning Services,Inc. and to pay the cost of janitorial services from the Papillion Creek Wastewater Treatment Operations Organization 1468, Sewer Revenue Fund 541. • Honorable President and Members of the City Council Page 2 The Public Works Department recommends your consideration and approval of the attached Ordinance. Respectfully submitted, Referred to City Council for Consideration: _ r / on lliott P.E. Date Mayor's Office/T. !f/� '' Date Director Approved: Approved: g PaAA4- aileA- •17:44—"di outs A. D'F cole r Date ellie Paris Date finance Director Human Relations Director P:\PW I\9741.SKZ • ORDINANCE NO. AN ORDINANCE approving a purchase order to Brother's Cleaning Services, Inc. involving the payment of money from appropriations of more than one year in accordance with Section 5.17 of the Home rule Charter of 1956, as amended; to authorize the Purchasing Agent to issue a purchase order to Brother's Cleaning Services,Inc.;to authorize the reimbursements to be paid from a specific account; and to provide an effective date hereof. WHEREAS,the Papillion Creek Wastewater Treatment Plant has a need for janitorial services and the Public Works Department has determined that it is in the best interests of the City to contract for this work from companies who regularly do that type of work; and, WHEREAS,the purchase order will be for the janitorial services detailed in the Bid Documents for the amount of$28,759.00 per year for each of three years following the date the Ordinance is adopted; and, WHEREAS, the purchase order includes provisions to renew the service for up to two additional years in one year increments with a formula for cost escalation. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OMAHA: Section 1. That the City Council of the City of Omaha hereby approves a purchase order for the janitorial services listed in the contract documents,which by this reference is made a part hereof, being for janitorial services at the Papillion Creek Wastewater Treatment Plant. Section 2. The Purchasing Agent is authorized to issue a purchase order in the amount of $28,759.00 per year for each of the three years following the date the Ordinance is adopted, in accordance with the terms and conditions relative to such reimbursement. ORDINANCE NO. .35©7? PAGE 2 Section 3. That the reimbursement shall be made from the Papillion Creek Wastewater Treatment Plant Maintenance, Organization 1468, Sewer Revenue Fund 541. Section 4. That this Ordinance,being administrative in nature,shall take effect and be in full force upon the date of its passage. INTRODUCED BY COUNCILMEMBER Q14 C2 � 4 S APPROV BY: (ff.) / ' . / /VI& M H CITY-C'F ► t A. D PASSED u D EC .4 4 1999 fo-o ATTEST: • zi.. cot C CLERK OF, HE CIT Y OF OMAHA AT 7 �, -- -' APPROVED AS TO FORM: /g'. ?Plf ITY ATTORNEY DATE P:\Pwl\9742.SKz v. I= • z I . I-- W z � 0 , - . N LLI . . • *.N" . D r: H W U Z F- W Ci- Z . 1 I--- W — U Z CL 4.\. ITI1 % itik Zv t N. O A).... NI cs z lb a �O 0 0 0 0 0 m m m m m Q Q Q > > > > D I o a5 C CO c z o I¢- 0 Q 0 g_ m _O = O o o ..0 '> 0 . cc o d. n_ 03 v' Q a n a v U Q > 0 v co Z (n o aci °' W �- c. O CA O � W a) CDN >. CO o 0)O .N 0 --IO a) L Ts C ++ ' Q CD I c >CO CC as a) *CIE 1 a. Z z O N a) a co cn W 0 Y F- Q rn -C° 2 CV_ ri v = Q m a >, o J a °' C M o N a CO _o o03 Q • m D ` a a a • 1 CITY OF OMAHA • • .Nr�/ REQUEST FOR BID AND BID SHEET ON JANITORIAL SERVICES Published September 1, 1999 FROM: P. M. Burke - City Purchasing Agent Page 1 _C_.e___........._�-._:..NOT AN"OI�DER 1003 Omaha Douglas Civi ep(er j 1819FarnamStreet 1'�•�1` .I.i;.,'i+ G�;EC� i..,,,a, Omaha, Nebraska 68 1 83-00 1 1 • BID BOND OR CERTIFIED.CHECK REQUIRED IN THE ' 1 1-, ,;AMOUNT OF 5% IF THE TOTAL AMOUNT FOR THE ITEMS OFFERED IS $20,000 OR MORE . • Bid Closing Date September 15, 1999 11:00 A.M. IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct. Exemption certificates will be furnished. Do not include tax in bid. 1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS CIVIC CENTER,1819 Farnam Street,Omaha, NE 68183-0011 by the 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet, JANITORIAL SERVICES make suggestions covering reduction in costs wherever this is 2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change. 3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining. the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check(--l! unless otherwise indicated by you. Please do not call for this information. Quote your lowest price, best delivery and terms, F.O.B. delivery point on the items(s) listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION Furnish all necessary labor, material as indicated, equipment and supervision to perform satisfactory janitorial services for the Papillion Creek Wastewater Treatment Plant at 1 5705 Harlan Lewis Road, Bellevue, Nebraska per the ANNUAL TOTAL FROM attached specifications dated August 24, 1999 (6 pages). PAGE 2 1. Routine Daily& Monthly Cleaning Services BID $ /3.2 oh 2. Semi-Annual Services BID $ / 4716 E g 3. Exterior Window Washing BID $ /C90 u 4. Carpet Cleaning BID $ 47/ • 5. Total Annual Bid TOTAL ANNUAL BID $ ZS 7 Pages 2 and 3 must be completed and attached as part of the bid. �° All bidders awarded a contract In the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human r•G� 1 Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the , "� I Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita (L Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or I SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid. - (Please Print Legibly or Type) • ' C CI CC'L �20 7r-IL�/2.5 CL L1 J Jr4 ill e. Incpted in Payment Terms °,6 Firm r �/,, /� ��� Name (�C-yfl�r.7 <�f'.J/sB')• �2. Signature / !/// -� Delivery(or completion) / /� �. �18�/ Phone 212'770 4 f Fax Z. 7.'- 7 calendar days following award Title � K Address `tea2 J� r- 0.1 kl0)rlAa2 . ��LL.E l ��r i C 6 Cf OD A _HP-88 Cit,f State Zip(94) Street/P.O.Box • • CITY OF OMAHA REQUEST FOR BIDS • ON: JANITORIAL SERVICES NOT AN ORDER - Page 2 QUANTITY DESCRIPTION UNIT PRICE EXTENSION To inspect, contact Joe Dabbs or Jim Swan at 444-3922 between 8:00 A.M. -2:00 P.M. By signing the bid, bidder certifies he has • inspected job premises. 1. Routine Daily & Monthly Cleaning Services MONTHLY BID $ l /OD X'12 = $ /32Do Show on line 1 on Bid Sheet 2. Semi-Annual Services: (a) Tunnel system $/sq.ft. • 07 / x22,000 sq. ft. $ /5 6 2- (b) Admin., Shop & Personnel $/sq.ft. -6-7/ x3,900 sq. ft. $ 2-?7 (c) Digesters $/sq.ft. ,U7 / x21,000 sq. ft. $ /`-/9 / (d) Clarifiers $/sq.ft. ,O'2 / x7,700 sq. ft. $ -/7 (e) Solid Process Building $/sq.ft. ' D 7 / x12,100 sq. ft. $ ASS (f) Raw Sewage Pump Building $/sq.ft. / 07 / x22,000 sq. ft. $ l (g) Pump Station 701 & 610 $/sq.ft. ' 07 / x9,600 sq. ft. $ ‘eP (h) Non-potable Water Building $/sq.ft. b`T x900 sq. ft. $ �`� (a-h) SEMI-ANNUAL TOTAL $ 70P--/ X2 ANNUAL BID $ P4-/D “ Show on Line 2 on Bid Sheet • 3. Exterior Window Washing (anticipated to be 4 times/yr.) WINDOW WASHING $/each time 2-0 X 4 = $ (oco _.i Show on Line 3 i on Bid Sheet 1 • SIGN ALL COPIES Firm 2L.6.' A!!, 6-92_0lCe By Title PH-8C (91) CONTINUATION SHEET . CITY OF OMAHA REQUEST FOR BIDS • ON: JANITORIAL SERVICES NOT AN ORDER - Page 3 • QUANTITY DESCRIPTION UNIT PRICE EXTENSION 4. Carpet Cleaning (anticipated to be 1 time/yr.) $/sq. ft. / 3 X 3,625 sq. ft. $ 7 7 i Show on Line 4 on Bid Sheet 5. Add lines 1 - 4 TOTAL ANNUAL BID $ .24 7s9 Show on Line 5 on Bid Sheet INSURANCE The successful contractor shall provide a certificate of insurance indicating adequate workmen's compensation, public liability in an amount not less than $300,000 for injuries including accidental death to any person and subject to the same limit for each person in an amount not less than $500,000 where more than one person is involved in any one accident; and property damage insurance in an amount not less than $300,000, and the City of Omaha as • an additional insured, NOTE: REQUIREMENT FOR BID BOND The surety company issuing said bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the j Treasury. • • • SIGN ALL COPIES Firm f „/�• By /, y G Title Leo/c- - PH-8C (91) CONTINUATION SHEET ... ' -.1'•;," . - ' ‘.. 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P. 00001-10' P. < woo.. .....4 a H. 1-1 0 0 '0 0 0 .\ CD * 1\. f r--- 0 1-,• 0 '0, • a 1 __._ -3, --------,------------ - ,-..--,-----;• ---77----___- ---:---, :- "'"--- ---- __• -- --- ' -" • .,_. _ •., ._ - .-• .__•- .., . . • "NOTICE TO PUBS THE DAILY RECORD The following Ordinance has been set for 1Vltu OF O] iT A L1TL�A i City Council hearing on November 23, 1999 at 2:00 o'clock p.m. in the Legislative RONALD A. HENNINGSEN,Publisher Chambers, Omaha/Douglas Civic Center, 1819 Farnam Street, at which hearing all I PROOF OF PUBLICATION persons interested,may be heard. AN ORDINANCE approving a purchase . order to Brothers Cleaning Services, Inc. UNITED STATES OF AMERICA, involving the pa it t"' of money fromThe State of Nebraska, appropriations of more than one year in District ofNebraska, ss. accordance with Section 5.17 of the Home Rule Charter of 1956, as amended; tontY8� authorize the Purchasing Agent to issue a City of Omaha, purchase order to Brother's Cleaning Services, Inc.; to authorize the JOHN P. EGLSAER reimbursements to be paid from a specific account; and to provide an effective date beingdulysworn,i hereof. deposes and says that he is WHEREAS, the Papitlion Creek Wastewatef'TreatmentPlant has a need for ADVERTISING MANAGER I janitor eleiervic,8 and the Public Works Department has determined that it is in the best interest of;the City to contract for this of THE DAILY RECORD,of Omaha,a legal newspaper,printed and work from cbmp rrles who regularly do that published daily in the English language, havinga bona tide paid IYPe of work;ana,,WHEREAS,the+liurchase order will be for 1 circulation in Douglas County in a cess�of 300 copies, printed in ' the janitorial services detailed in the Bid Omaha,in said County of Douglas,for more than fifty-two weeks last Documents for the amount of 528,759.00 that theprinted notice hereto attached was• per year for each of three years following past; published in THE the date the Ordinance is adopted;and, DAILY RECORD, • WHEREAS, the purchase order includes of Omaha,on provisions to renew the service for up to two November 19, 1999 additional years in one year increments with a formula for cost escalation. BUSTER BROWN, City Clerk 11-19-99 That said Newspaper during that time was.regularly, published and • .-r'' ikN c�ulation in the County of Douglas, and State of i �b1c3KeN R: e'.F4 25.70 I iAddikp1Qgpies • ...!% COMMIs�SION • beforemetitbr 99i •%-.7 6,tO0`L•• 1 ll .IrQ — I,1���OF{�E6�N. �=" to. ua in for ty. State of ebraska • • "NOTICE TE 35PUBLI07 - THE DAILY RECORD j ORDINANCE NO.35079 AN ORDINANCE approving a purchase order to Brother's Cleaning Services, Inc. OF OMAHA involving the 'payment of money from appropriations of•more than one year in 1 RONALD A. HENNINGSEN,Publisher Rule ae with '1956, as of the Home PROOF OF PUBLICATION Rule Charter of '1956, as amended; to authorize=the purchasimbgent to issue a Servic , •order to , uthoer's, Cleaning UNITED STATES OF AMERICA, Servic�`5„ Inc:• to uthorize the reimbursements''to be pat from'a specific The State of Nebraska, account; and%o provide n effective date District of Nebraska, ss. hereof. •• County of Douglas. WHEREAS, the Papillion Creek City ofOrrmha, Wastewater Treatment Plant has a need for janitorial services and the Public Works Department has determined that it is in the JOHN P. EGLSAER best interest of the City to contract for this work from companies who regularly do that being duly sworn.deposes and says that he is type of work;and, WHEREAS, the purchase order will be for the janitorial services detailed in the Bid ADVERTISING MANAGER Documents for the amount of 528,759.00 per year for each of three years following the'date the Ordinance is adopted;and, of THE DAILY RECORD,of Omaha,a legal newspaper,printed and WHEREAS, the purchase order includes published daily in the English language, having a bona fide paid provisions to renew the service for up to two circulation in Douglas Countyin excess of 300 copies, printed in additional years in one year increments with g p $r a formula for cost escalation. Omaha,in said County of Douglas,for more than fifty-two weeks last SUMMARY: past; that the printed notice hereto attached was published in THE AN ORDINANCE approving -a purchase order to Brother's Cleaning Services, Inc. DAILY RECORD,of Omaha,on involving the payment of money, from _appropriations of more than one year in December 24, 1999 accordance with Section 5.17 of the Home .Rule Charter of 1956, as amended; to authorize the purchasing Agent to issue; a purchase order to Brother's Cleaning Services, Inc.; to authorize the reimbursements to be paid,from a specific account; and to provide an effective date hereof. That s id xspaper during that time was regularly published and WHEREAS, the Papillion Creek in a tS, tion in the County of Douglas, and State of Wastewater Treatment Plant has a need for janitorial services and the Public Works N k....... C Department has'determined that it is in the Q`.•'g;ENER�J 1, 0— best interest of the City to contract for this line. 8 ren a'••.•e ). f. 4Rijwork from companies who regularly do that ! • / i s- type of work;and, : Additional Q; �i RY * ' WHEREAS, the purchase order will be for — f�„ °•• rlb@d in my p :nee and :y-ern to �r: coR4..l aI_ 24' the janitorial services detailed in the Bid • TotXPIREJ 4 1 before methis, Documents for the'amount of $28,759.00 • dgy� per'year for.each of three years following $••••:•••• UeC mb-r 97 the date the Ordinance is adopted;and, Z.• WHEREAS, the purchase order includes trT .9r 6 20�• Q provisions to renew the service for upto two Y r •••"�QQ• additional years in one year increments with ry` OF NE50C3 a formula for cost escalation. Note. c in an. ., , I,,•las County, PASSED: December•14, 1999,6-0 State of Nebraska APPROVED BY: HAL DAUB 12/17/99 MAYOR OF THE CITY OF OMAHA BUSTER BROWN, City Clerk 12-24-99