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RES 2000-1101 - Bid from Cornhusker International for truck cab and chassis _ r _ 0/A Ali A, Administrative Services Department v rtir- Omaha/Douglas Civic Center 1819 Farnam Street,Suite 706 ®'���� ;. ;.� April 18, 2000 � P —� P Omaha,Nebraska 68183-0706 or �, ry .,,., R f _ (402)444-3814 o Pa ► Ci E r�s �� FAX(402)444-5903 FEt3 0 HA A `r E t ? i Patrick J.McPherson City of Omaha Hal Daub,Mayor Director Honorable President and Members of the City Council, Transmitted herewith is a Bid Tabulation and a Resolution authorizing the Purchasing Agent to issue a purchase order to Cornhusker International for the purchase of three (3) 25,500 GVW Truck Cab and Chassis' to be utilized by the Street Maintenance Division. The vehicle which would have been supplied by the apparent low bidder, Omaha Truck Center, did not meet the minimum specifications in several areas. Attached is a more complete explanation of the problems with that bid. The following bids were received on March 1, 2000. Base Bid Contractor Per Unit Omaha Truck Center $43,225.00 CORNHUSKER INT'L $44,072.00 (LOWEST BID WITHIN SPECIFICATIONS) Wick's Sterling Trucks $44,395.00 The total for all three units is $132,216.00. A copy of the bid documents is on file and available for inspection and review in the City Clerk's Office. The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is City policy, the Human Relations Director will review the contractor to ensure compliance with the contract Compliance Ordinance. • The finance Department is authorized to pay the cost for the purchase of the three (3) 25,500 GVW Truck Cab and Chassis from the year 2000 Street Maintenance Organization 1422, Street & Highway Allocation Fund 103 in the amount of$132,216.00. Honorable President and Members of the City Council Page -2- The Public Works Department requests your consideration and approval oaf the attached Resolution. • Respectfully sub • d, Pat cPherson ate Approved: Referred to City Council for Consideration: Don W. Elliott, P.E. ize Date Mayor's Office/T. Date Public Works Director Approved as to Funding: Approved: ee-44(;4--) Stanley P. mm V^� Date Kellie Paris-Asaka ate Acting Finance Director XV' Human Relations Director P:\PW 1\9247sap.doc Interoffice MEMORANDUM Dedicated To Excellence To: Pat Burke,Purchasing Agent From: Wayne Reed Subject: Bid Award,25/5 GVW Cab&Chassis(Street) Date: March 17,2000 The Administrative Services Department,Vehicle Maintenance Division recommends acceptance of the bid by: Cornhusker,to supply three(3)25/5 GVW Cab& Chassis for a bid price of $44,072.00 each and a total bid price of$132,216.00. Low bid by Omaha Truck Center is being rejected due to not meeting the following specifications: 1. Engine 2. Cab Size The cost difference between the two is$847.00 per truck. Please Proceed with writing the resolution for the City Council. Attachment Cc: Pat McPherson Don Elliott Harry Owen Sue Frank Tom McDonald Dave North Bid Award,25.5 gvw c&c,street • � l� ■■■■.■■■■■■ �= U Z � � a. 11111111111111111111111111111111" 1.11 II 111011111 /IIIP �� : its Z Ea 1E -- ---- -t_, ...), D 0_ Allailligli _a- . i i INIMINE ----2.-- L':-:,S ) t C) c___.___(,___<_,z ! E MIN ei;?)---) -- -- ---.' • ans simiitrtriiii' i.i.ij immi1_ Lij c::::::5=—e,_ . A D eL if ..„„, : -...,_ munown, ••• .._ • ...inglimmirs.s . ,_ LL1 liP N Fr) CZ a) I J p p w o N o m N 0mU m f .1011�1` d I !IIUIIU (i. 8 fi - „44- z o_ 111 O U N U S < 0 o v LYII woI % II : It tn c O F- L r U II ai J = h ..li\ N k-CM (13 U D 4 - CITY OF OMAHA P.y• REQUEST FOR BID AND BID SHEET ON DUMP BODIES-INSTALLED 1ST HALF-2000 FROM: P. M. Burke - Published February 16, 2000 • City Purchasing Agent 1003 Omaha-Douglas Civic Center NOT AN ORDER - Page 1 1819 Farnam Street Omaha, Nebraska 68183-0011 BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT OF 5% IF THE TOTAL AMOUNT FOR THE ITEMS OkteERED IS $20,000 OR MORE Bid Closing Date March 1, 2000 11:00 A.M. IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct. Exemption certificates will be furnished. Do not include tax in bid. 1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS CIVIC CENTER,1819 Famam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet, DUMP BODIES-INSTALLED 1ST HALF-2000 make suggestions covering reduction in costs wherever this is 2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change. 3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining. the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be removed from our Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check( J. unless otherwise indicated by you. Please do not call for this information. Quote your lowest price, best delivery and terms,F.O.B. delivery point on the items(s) listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION Estimated Asphalt Hopper Fetcher - "slide-in" type - per attached 4 each specifications (3 pages) dated September, 1999. Estimated purchase of this equipment will be made in first half - 2000. MAKE & MODEL OF HOPPER OFFERED BID/each $• $ 2 each Platform dump body with electric crane to be installed on City of Omaha furnished 14,500 GVW cab &chassis per attached speci- fications for platform dump body (4 pages,2 drawings) and 2000 lb. electric crane (2 pages), dated September 1999. Estimated purchase of this equipment will be made in first half - 2000. MAKE & MODEL OF PLATFORM BODY OFFERED MAKE & MODEL OF ELECTRIC CRANE OFFERED BID/each $ $ All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the -Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid. (Please Print Legibly or Type) Payment Terms % Firm Incorporated in • Delivery(or completion) Name Signature calendar days following award Title Phone Fax Address - HP-8B (94) Street/P.O.Box City State Zip CITY OF OMAHA REQUEST FOR BIDS ON: DUMP BODIES-INSTALLED 1ST HALF-2000 NOT AN ORDER Page 2 QUANTITY DESCRIPTION UNIT PRICE EXTENSION Estimated • 3 each Dump Bodies with Hydraulics, slide-in spreader and plow, to be installed on City of Omaha furnished 25,500 GVW Cab and Chassis per attached Specifications for Dump Body.(6 pages, 1 drawing); Sand & Salt Spreader (2 pages); and Trip Blade Snow Plows (3 pages, 1 drawing) dated September, 1999. Estimated purchases of this equipment will be made in first half - 2000. MAKE & MODEL OF DUMP BODY OFFERED MAKE& MODEL OF HYDRAULIC SYSTEM MAKE & MODEL OF SAND & SALT SPREADER MAKE&MODEL OF.SNOW PLOWS BID/each $ $ 1 each Dump body with hydraulics and plow to be installed on City of Omaha furnished 35,000 GVW Cab & Chassis per attached specifications for Dump Body (6 pages, 5 drawings) and Trip Blade Snow Plows (3 pages, 1 drawing) dated September, 1999. Estimated purchases of this equipment will be made in first half-2000. MAKE & MODEL OF DUMP BODY OFFERED MAKE&MODEL OF HYDRAULIC SYSTEM MAKE& MODEL OF PLOW BID/each $ $ SIGN ALL COPIES Firm By Title P1-4-8C (91) CONTINUATION SHEET CITY OF OMAHA REQUEST FOR BIDS ON: DUMP BODIES -INSTALLED 1ST HALF-2000 • NOT AN ORDER Page 3 QUANTITY DESCRIPTION UNIT PRICE EXTENSION Estimated Spreader/Dump Body, Plow and Body Interchange System to be installed 5 each on City of Omaha furnished 35,000 GVW Cab and Chassis per attached Specifications for Spreader/Dump Body/Snow Plow/Interchange System (8 pages, 1 drawing); Trip Blade Snow Plow (3 pages, 1 drawing); Dump Body (4 pages, 1 drawing); and Sand &Salt Spreaders (5 pages) dated September, 1999. MAKE & MODEL OF SPREADER/DUMP BODY OFFERED MAKE & MODEL SNOW PLOW OFFERED MAKE&MODEL OF DUMP BODY OFFERED MAKE & MODEL OF SAND & SALT SPREADER OFFERED BID/each $ $ 9 each Spreader/Dump Body and Plow to be installed on City of Omaha furnished 35,000 GVW Cab and Chassis per attached Specifications for Spreader/Dump Body and Snow Plow(8 pages,2 drawings)dated September, 1999, and Trip Blade Snow Plows (3 pages, 1 drawing) dated September, 1999. MAKE& MODEL SPREADER/DUMP BODY OFFERED MAKE&MODEL HYDRAULIC SYSTEM OFFERED MAKE & MODEL OF TRIP BLADE SNOW PLOW OFFERED BID/each $ $ NOTE: Quantity of the above two 35,000 GVW spreader dumps, etc. is 14 units. It is estimated that 1/2 (7) will be purchased in 1st half and 1/2 (7) will be purchased in 2nd half. Bid prices will remain firm through 12/31/2000. TOTAL OF ITEMS BID $ (5% Bid Bond to be based on this amount.) SIGN ALL COPIES Firm By Title PH-8C (91) CONTINUATION SHEET r. CITY OF OMAHA REQUEST FOR BIDS ON: DUMP BODIES -INSTALLED 1ST SALE -2000 NOT.AN ORDER Page 4 QUANTITY DESCRIPTION UNIT PRICE EXTENSION Contact Wayne Reed at(402)444-4934 for questions. Bidder to furnish two copies of descriptive literature for units offered with bid. Cab and chassis to be delivered approximately 60-90 days after award (estimated only). All exceptions to specifications to be detailed on the attached "Exceptions to Specifications" sheet attached. Liquidated damages will be assessed at a rate of 1% of purchase order total per calendar day that satisfactory delivery has exceeded 45 days from the date of delivery of chassis-cab to successful vendor awarded this bid. The amount will be deducted from any monies due the Contractor by the City. Books and manuals will be required for each vehicle as indicated in specifications. City will retain 10% on invoices until all manuals are delivered. Separate awards will be made on each item. The City. reserves the right to adjust order quantities at time of order according to budget consider ations. Unit prices are required. NOTE: REQUIREMENT FOR BID BOND The surety company issuing said bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United States Department of the Treasury. SIGN ALL COPIES Firm By Title PH-8C (91) CONTINUATION SHEET September, 1999 SPECIFICATIONS r FOR DUMP BODY _ (w/Hydraulic Systems) Slide in Spreader and Plow • GENERAL: Dump body shall be designed for use with single axle, 25,500 G.V.W. chassis and cab with cab to axle measurement of 84 inches. Body,hoist, hydraulic pump,hydraulic power drive and controls to be of the latest current models manufactured. Bidders are to supply description and descriptive materials on unit bid with the proposal. It is the intent of these specifications to provide a compatible unit with a Rexroth hydraulics system. The system shall be capable of operating without loss of gain or power when the plow and dump body are activated or deactivated at the same time. It is the successful bidder responsibility to provide this type of unit. Unit furnished shall have the capability to lower box and plow without engine running. TYPE: Dump Body shall be completely powered by hydraulics and shall be designed to dump to rear of vehicle during normal operations. BODY: Length: 10 foot Width Inside: 84 inch Capacity: 3/4 cubic yards level at sides Sides: 12 gauge smooth Steel with sideboard pockets minimum,top flange over vertical stakes. Sides shall be welded to the floor with side board brackets. Side boards to be 12"high. Head: 18" square visibility window with shall mesh flattened expanded metal screen with l cab shield. Floor: 10 gauge smooth steel Sub Frame: All steel constructed sub-frame to be fastened to truck frame at minimum of our(4) locations on each side. NOTE: Wood sills between sub-frame and truck frame are not acceptable. Tailgate: 18" tall removable 12 gauge hi-tensile steel constructed. If single panel type then it shall have ghree vertical braces. Shall have spreader chains,release lever on left front corner of box, 3 minimum cubic yard design. SPECIFICATIONS FOR DUMP BODY W/HYDRAULIC SYSTEMS Page 2 - WELDING: All joints and seams shall be fully welded inside, outside of dump body, sub-frame and tailgate. Skip welding not acceptable. HOIST: Under body conversion hoist, hydraulic cylinder with capacity in accordance with class D 12 ton lift. If needed,hoist shall be equipped with an automatic shut-off body and shall be adjustable. HYDRAULIC SYSTEM: The hydraulic system shall provide hydraulic power for the operation of dump body hoist, hydraulically driven material spreader, snow plow lift and snow plow swing. The hydraulic system shall be set to operate at 1500 to 2000 P.S.I. as required and shall be protected with a pressure relief valve. All components of hydraulic system shall be rated to withstand all pressures encountered. Must have manual hydraulic dump valve mounted on plow frame to release hydraulic pressure from plow back to tank so you can hook and unhook hydraulic hoses. HYDRAULIC PUMP DRIVE: Hydraulic pump shall be front of engine crankshaft driven. Driveline from front of engine to hydraulic pump shall be of tubular construction with slip yoke. It is very important that the driveline be balanced and aligned properly to eliminate vibration. HYDRAULIC PUMP: Hydraulic pump shall be Rexroth Model A10v071/31pkc62n00 load sensing type or approved equal, designed for continuous operation capable of delivering forty-two (42) GPM upon demand contingent on pump R.P.M. RESERVOIR: Shall be combined assembly to be Component Technology part#CT-VM30S-LS to be mounted on the left frame behind the cab. CONTROLS: Rexroth MP18ZFCSOL3-FCSOL3-SOL3Q valve (or equivalent to) with flow control on each section priority flow on first section only. Plow lift manual plow button over rides on three sections. Five (5) section valve assembly. Spreader control console to include spreader control model Spread Right GL 400, plow switches, dump box switch, strobe light switch, print out port, spinner light switch wiring harness with quick disconnects at console. Part#CTRSD2C000EL. SPECIFICATIONS FOR DUMP BODY W/HYDRAULIC SYSTEMS Page 3 Spreader control shall be automatic, coordinate conveyor speed with the speed of the vehicle and sense differences in speed of vehicle and make corrections in the conveyor speed thereby regardless of the vehicle speed. The spreader control system must be capable of maintaining the desired amount of material delivery from 200 pounds per lane mile up to 800 pounds per lane mile plus or minus five (5%)percent. Spreader control console shall be dash mounted in cab of vehicle within easy reach of the operator. (Not mounted on top of the dash.) It shall be the responsibility of the successful bidder to install spreader control system and to demonstrate compliance of these specifications. Dump hoist and snowplow control valves shall be mounted be hydraulic oil tank side enclosure. A panel to identify each switch function with one-quarter (1/4) inch letters shall be mounted in truck cab within easy reach of operator. Switches shall be rocker style. SUCTION LINE: Suction line form oil reservoir to hydraulic pump shall be two (2)inch I.D. SAE-100-4 or approved equal. Shall be clamped with heavy-duty bolt type clamps, shall be fastened to the truck frame at three foot spacing with steel clamps and they shall not compress or kink hose. HYDRAULIC PRESSURE HOSES: All hydraulic pressure hoses shall be a minimum of(2) wire braid, with a bursting pressure of four (4) times the operating pressure. All hydraulic hoses to have high pressure swivel couplings each end. Pressure hoses from control valves to snow plow lift and swing cylinders shall be one-half (1/2) inch ID and shall extend twelve (12) inches beyond left exterior side of grille assembly and shall be capped. Pressure hoses shall be securely fastened to inside of truck frame at three (3) foot spacing with rubber covered steel clamps. SUCTION LINE: Suction line from reservoir to pumps shall be two inch (2") I.D. S.A.E.-100-r4 or approved equal. Shall be clamped with heavy-duty bolt-type clamps, shall be fastened to inside of truck frame at three foot(3') spacing with steel clamps and they shall not compress or kink hose. SPECIFICATIONS FOR DUMP BODY W/HYDRAULIC SYSTEMS PAGE 4 RETURN LIVE: Control valves return line to oil reservoir shall be one and one quarter (1-1/4") inch I.D., one (1) wire braid S.A.E.-100-R1 or approved equal. HYDRAULIC HOSE FITTINGS: All hydraulic hoses shall have : JIC 37 degrees from valve bank to tank bulk head. From tank bulk head to devices such as cylinders, drive motors, hydraulic tank, dump valves and fittings to be JIC 37 degrees at bulk head and NTP at device end. All shall be swivel at each end. All hoses to be weather head 425. (NO EXCEPTIONS) All fittings to be weather head (NO EXCEPTIONS) FT.FCTRICAL: All wiring for the Dump Box, Plow Controls and Spreader Controls are to be inside protective covering with twist type locks at each end and wiring must be secured throughout the system. All body clearance lights, cluster and reflectors to be furnished, installed, and connected to comply with current provisions of Federal regulations. All wiring to be run in plastic loom and securely fastened to dump body. All plows and dump switches will be rocker style. To have recessed strobe lights on the rear of the box. Both sides to be rubber mounted and keyed switched in the cab to have one blue and one amber lens. To be approximately 7 5/8" long and 2" deep. To be a"Nova type WIC-3#1 DEU" or approved equal. Shall include two box strobe lights, 1 (one) 360 degree Strobe light, 1 (one)-switch assembly, and 1 (one) power pack. To include all wiring and installation. Shall also include in rear strobe package, a 360-degree amber strobe light to be mounted on the cab protector on a swivel bar as to tilt with the box. The 360-degree light shall be powered through the rear box strobe light controller. The switch to control shall be installed in the spreader control console. MOUNTING: Mounting of hydraulic pump drive, reservoir, dump hoist, dump body and hydraulic components to truck chassis shall be accomplished by the successful bidder cost of which shall not be paid for directly but shall be considered incidental to the bid price. Unit shall be mounted locally, within thirty(30) days from delivery date of chassis and cab. SPECIFICATIONS FOR DUMP BODY W/HYDRAULICS SYSTEMS PAGE 5 ` ' All mounting bolts shall be heat-treated grade eight(8)minimum.- To be equipped with flexible type and flaps at rear of vehicle. PAINTING: Dump body and hydraulic components shall be primed with two coats of Zinc chromate primer and shall be painted to match color of vehicle. MANUALS: The following set of manuals shall be provided with units on all components when units are delivered: Two (2) copies of maintenance and operation manuals Two (2) copies of parts list on all components of unit Two (2)copies of hydraulic circuits Or Softwear ADDITIONAL REQUIREMENTS: Hydraulic oil reservoir interior, exterior, and dump body shall be thoroughly cleaned and sand blasted to remove weld slag, splatter, scale, and rust. No dealer decals. Shall have adequate clearance between body and tires for tire chains. Body to be equipped with flexible type mudguards on rear of body. Flap not to touch the ground when box is up. To Ziebart rustproof entire Chassis and Cab and Dump body. Built in safety dual bar to support dump body in up position while making repairs. " No dealer decals To have ladders on both sides of box. To be mounted so that you may enter the box without interference of the tarp. (see print) Must have easy cover tarp model 400 under springs assembly installed on box. . SPECIFICATIONS FOR e DUMP BODY W/HYDRAULICS SYSTEMS PAGE 6 WARRANTY: - Manufacturer's standard warranty to apply and to include one year total parts and labor warranty and/or 12,000 miles after satisfactory acceptance of the vehicle. The vendor will be responsible for providing all warranty work within the Metro area of Omaha. If warranty work is not available within the Metro area, the vendor will be responsible for any cost including transportation. The vendor must be able to provide warranty work within 24 hours of the break down. If there is no local dealer the vendor must locate and provide work within the 24-hour time frame. If no local dealer, the vendor must be able to state how they will provide parts and the timetable. This information must be included in the bid. If the units are installed outside the Metro Area, a pre-delivery inspection to be completed prior to shipping. The supplier to provide air fare and lodging to Vehicle Maintenance personnel and provide ample time to complete the pre-delivery inspection. DELIVERY: Unit to be delivered to the City of Omaha, Vehicle Maintenance Facility, 2606 No. 26th Street, fully serviced to recommended new vehicle specifications. If the vendor is not in the City of Omaha area, the City will not be responsible for any cost from pickup or the delivery of any vehicle or mounted equipment. Bidder shall state delivery time with bid. Bid will not be considered if not listed. Street 1 Dump Body with Hyd,25,500 r Ladder 2 Ladders Required 16" !'1 14" P1 7 ^ Hinge v v To be 1" square tubing • EXCEPTIONS TO SPECIFICATIONS Check One The equipment offered meets all specifications as set forth in the bid. Name (print) Signed Title The equipment offered meets all specifications with the following exceptions: (Use separate attached sheet if more room is needed.) Failure to list exceptions may be cause for equipment to be rejected at time of delivery Name (print) Signed Title c-asA CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebr April 18, 2000 RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, bids were received on March 1, 2000 for the purchase of three (3) 25,500 GVW Truck Cab and Chassis' to be utilized by the Street Maintenance Division; and, WHEREAS, Cornhusker International submitted a base bid of$44,072.00, being the lowest and best bid which met the specifications for the purchase of the trucks, a copy of the bid documents is attached and by this reference made a part herein; and, WHEREAS, the total for all three vehicles is $132,216.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, the bid from Cornhusker International for the purchase of three (3) 25,500 GVW Truck Cab and Chassis' to be utilized by the Street Maintenance Division, being the lowest and best bid which met the specifications is hereby approved. BE IT FURTHER RESOLVED: THAT, the Finance Department is authorized to pay in the amount of$132,216.00 from the year 2000 Street Maintenance Organization 1422, Street & Highway Allocation Fund 103. APPROVED S TO F : 3/�QD ITY ATTORNEY AT P:WW1\9252sap.doc By Councilmember P► 8 2000 - je7a/ Adopted 'l..••••••• • •• C."'Clerk Aj4;Approved ; ,'� Mayor • c4 ® g A A ƒ 5 U 7 . / 0 \ \ R b \ / § § g rD C 0 7 g 3 / = . . . t \ \ CD Grg '0 Hai• u § 0 ; O k E / 0 / / 7 \ tt Ca.& ` f \ �`� 2 \ r � P � 0 0 , 0 \ CD ra, P \ / / ? §' \ n & / / § ƒ 707 2 0 _ E = _ o 2 ƒ \ J 0 AC cn P \ E. / C / 7 • , ' .\ Z . § 2.,. '� > \ » � \ /z ^ \{