RES 2000-1031 - Bid from Gateway Companies Inc for computers ' Omaha Public library
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' �' Omaha,Nebraska 68102-1629
l +�•►.ikt,r � (402)444-4800
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o®_ ft• Ronald R.Heezen,Ph.D.
-try c^ Y n t:, Library Director
4410 FEWO A
O .l i:A iJP tx, N B R A S K A Verda H.Bialac
City of Omaha Assistant Director
Hal Daub,Mayor
Honorable President
and Members of the City Council:
Attached to this are a Bid Tabulation and a Resolution requesting the approval of the bid of
Gateway Companies, Inc., for the purchase of 69 Pentium III Computers (in configurations A
through D meeting the specifications attached) for the Omaha Public Library System. These
computers are for use in each of the 10 locations of the Library System. They will be used to
provide public access to information and for staff support activities at these locations.
The following bids were received on January 26, 2000:
Anson Computer Inc. $85,682.00 (Failed to meet specifications)
KJM Marketing, Inc. $90,462.00 (Past record of poor performance)
Gateway Companies, Inc. $95,637.00
Micron Electronics Inc. $99,624.00
The Library recommends the lowest and best bid meeting specifications from Gateway
Companies, Inc. be accepted. The funds for the purchase of the Pentium computers will come
out of the 2000 Douglas County Supplement Fund 140, Organization 1690.
As indicated in attached documents, the bid of Anson Computer, Inc., was rejected due to failure
to comply, as required, with all statements in the Vendor Qualification, Completion Form. The
bid of KJM Marketing, Inc. was rejected based on a past record of poor performance by the
Premio equipment and support services provided for faulty equipment.
The contractor has on file a current Annual Contract Compliance Report Form (CC-I). As is
City policy, the Human Relations Director will review the contractor to ensure compliance with
the Contract Compliance Ordinance.
The intent of this purchase is to provide improved public access to information resources and
support library staff activities throughout the Omaha Public Library System.
.... 44 j
•
Honorable President
and Members of the City Council
Page 2
I respectfully recommend approval of this Resolution which would accept the bid of Gateway
Companies, Inc. as the lowest and best bid in compliance with the specifications.
Respectfully submitted, Referred to City Council for Consideration:
oVZ01) 3/3/7°-9
Ronald R. Heezen, Ph.D. Date Mayor's Office/Tei,6 Date
Library Director
Approved as to Funding: Approved:
0(� 313 /oLD ,340700
tanley P. Ti Date Kellie Paris-Asaka D�
Acting Finance Director Human Relations Director
P:\LIB\8415maf.doc
Sert by:� OMAHA PUBLIC LIBRARY 4024444504; 04/08/00 12:10AM;JetFax #128;Page 2/2
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Omaha Public Library Computer Bids
Opened January 26, 2000
Configuration Quantity Anson Gateway KJM Micron
Config. A- Unit Bid 16 $1,155.00 $1,276.00 $1,169.00 $1,331.70
Config. A- Extended $18,480.00 $20,416.00 $18,704.00 $21,307.20
Config. B. - Unit Bid 12 $1,174.00 $1,299.00 $1,273.00 $1,355.00
Config. B. - Extended $14,088.00 $15,588.00 $15,276.00 $16,260.00
Config. C. - Unit Bid 25 $1,242.00 $1,385.00 $1,314.00 $1,441.00
Config. C. - Extended $31,050.00 $34,625.00 $32,850.00 $36,025.00
Config. D. - Unit Bid 16 $1,379.00 $1,563.00 $1,477.00 $1,627.00
Config. D. - Extended $22,064.00 $25,008.00 $23,632.00 $26,032.00
Total -- Config. A- D 69 $85,682.00 $95,637.00 $90,462.00 $99,624.20
Disqualifications:
Anson Computer, Inc.
Failed to comply with bid requirements. They did not indicate compliance with the requirement
that the System Manufacturer must be Gartner Group Enterprise-Tier, Middle Tier or
Specialty/Focus certified.
KJM Marketing, Inc.
The Premio equipment supplied by this firm in the past has had a poor record of performance.
The City MIS Department reports a 50%failure rate on Premio computers purchased from KJM
Marketing, Inc. for the Planning and Parks Departments. Further, Premio support procedures
requiring return of faulty parts prior to shipping of replacements greatly increases downtime
for affected computers and loss of productivity.
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• ,,,,, Omaha Public Library
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�A° �� 215 South 15th Street
4 44 -" :4f� Omaha,Nebraska 68102-1629
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�� �� 402 444-4800
�®•4', *-4. i Fax:(402)444-4504
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�A ^'� Ronald R.Heezen,Ph.D.
OA4TF0 1Elli Library Director
City of Omaha Verda H.Bialac
Hal Daub,Mayor March 26, 2000 Assistant Director
Joanne McArthur, Purchasing Manager
KJM Marketing, Inc.
1501 Zenith Drive
Sioux City, IA 51103
Dear Ms. McArthur:
The bid, opened January 26, 2000, which you submitted to the City of Omaha
Purchasing department for 69 Pentium III —450MHz Computers has been
rejected by the Library as requesting department.
This rejection is based upon a poor record of performance by the previous
purchases of Premio computers which you have bid. The city of Omaha MIS
Department reports a 50% failure rate on Premio computers purchased from
KJM for the Planning and Parks departments. Further, Premio support
procedures requiring return of faulty parts prior to shipping of replacements
greatly increases downtime for effected computers and loss of productivity.
A recommendation and resolution is being forwarded to the City Council to
recommend award to another bidder.
Sincerely,
gab '/I ./ze_z_J
Verda Bialac
Assistant Director
Cc: Pat Burke, Purchasing Agent
Buster Brown, City Clerk
Members of the City Council
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9A "' Ronald R.Heezen,Ph.D.
OR- D FEBRV Library Director
City of Omaha Verda H.Bialac
Hal Daub,Mayor February 12, 2000 Assistant Director
Jolene TU
Multiwave Technology
Anson Computer, INC •
• 17901 E. Ajax Circle
Industry CA 91748 •
Dear Ms. TU:
The bid you submitted to the City of Omaha Purchasing department for 69
Pentium III —450MHz Computers has been rejected by the Library as
requesting department.
This rejection is based upon the failure to comply with the following item on the
Vendor Qualification Completion Form:
You do not indicate compliance with the requirement that the System
Manufacturer must be Gartner Group Enterprise-Tier, Middle Tier or
Specialty/Focus certified. .
The Purchasing Office will maintain your company on its bid notification list for
future purchases.
Sincerely,
(7/,/kii,Qe.i4:„/„}
Verda Bialac
Assistant Director
cc. City of Omaha Purchasing Department
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Vendor Qualification
Completion Form
The City of Omaha is cognizant that the long-term cost of purchasing a computer system includes far
more than the initial purchase price. One component we strongly feel should accompany this purchase is
the value-added promise of service and support.
Please indicate your compliance of vendor after-sale service and support by using an "x" or
"checkmark." By marking an "x" or "checkmark" in the appropriate box below, you certify that your
firm will comply with the condition as stated. If you do not mark this box with an "x" or"checkmark," it
indicates that your firm does not or cannot comply with the condition as set forth.
A successful bidder in this purchasing category must comply with all twelve of the following vendor
qualification statements in addition to providing the lowest cost for product components or systems
specified herein.
Must provide 24-hour, 365-day-per-year telephone technical support for the life of the system.
Must provide toll-free long distance or no-charge local telephone access to this technical
support for the life of the system.
Must provide telephone technical support for the life of the system at no charge to the City.
Must allow the City MIS division qualified technical staff to perform any and all problem
determination and repair with vendor technical support during the warranty period without
voiding the warranty.
I. Must provide next-day delivery of replacement parts (subject to parts availability) during the
warranty period.
at Must provide pre-paid return of replaced parts during the warranty period.
Must provide next-day delivery of replacement parts (subject to parts availability and shipping
considerations) after the warranty period.
Must provide no-obligation, no-cost(except shipping) evaluation of any available
configuration for a minimum 30-day period.
Must provide 30-day, no-questions-asked return of system for full refund.
System manufacturer must be ISO 9002 certified. (A photocopy of documentation from ISO
with certification number matching the bid specification must be included with your bid
submittal.)
❑ System manufacturer must be Gartner Group Enterprise-Tier,Middle-Tier or Specialty/Focus
certified. (A photocopy of documentation from the Gartner Group identifying your
product as certified must be included with your bid submittal.)
System must be certified compatible for use within a Microsoft Windows NT Server 4.0
network enviro ent.
Signature
.._
Title: pL-t-.5 Date: V /2 bo
CITY OF OMAHA J.T.L.
REQUEST FOR BID AND BID SHEET `
ON LIBRARY COMPUTERS
FROM: P. M. Burke Published January 12; 2000
City Purchasing Agent
1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1
1819 Farnam Street
Omaha, Nebraska 68183-0011
BID BOND OR CERTIFIED CHECK REQUIRED IN THE•
AMOUNT.OF 56/o IF THE TOTAL AMOUNT
FOR THE ITEMS OFFERED IS $20,000 OR MORE
^4
Bid Cl&su'ig Date January 26, 2000
11:00 A.M.
IMPORTANT 4.If Federal Excise Tax applies,show amount of same and deduct.
Exemption certificates will be furnished. Do not include tax in bid.
1. Bid must be in the office of the CITY CLERK,LC-1, OMAHA-DOUGLAS •
CIVIC CENTER,1819 Famam Street,Omaha,NE 68183-0011 by the 5.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.
closing date and time indicated,in sealed envelope marked BID ON 6.When submitting bid on items listed,bidder may on a separate sheet,
LIBRARY COMPUTERS make suggestions covering reduction in costs wherever this is
2. As evidence of good faith a bid bond or certified check must be possible through redesign,change of material or utilization of standard
submitted with bid. FAILURE TO DO SO IS CAUSE FOR REJECTION. items or quantity change.
3. Right is reserved to accept or reject any or all bids in their entirety and 7.If you do not desire to bid,return sheets with reasons for declining.
the bidders shall have the right to appeal any decision to the City Failure to do so will indicate your desire to be.removed from our
Council. Right is also reserved to accept or reject any part of your bid mailing list. If you desire a copy of tabulation check; j.
unless otherwise indicated by you. Please do not call for this information.
Quote your lowest price, best delivery and terms, F.O.B. delivery point on the item(s) listed below:
. QUANTITY DESCRIPTION UNIT PRICE EXTENSION
16 each Computers in accordance with the attached specifications
marked as Configuration A.
MANF. & P/N BID Gateway E-3200 500
BID/each $ 1,276.00 $ 20,416.00
12 each Computers in accordance with the attached specifications
marked as Configuration B.
MANF. & P/N BID Gateway E-3200 500
BID/each $ 1,299.00 $ 15,588.00
25 each Computers in accordance with the attached specifications
marked as Configuration C.
MANF. & P/N BID Gateway E-3200 500
BID/each $1,385.00 $ 34,625.00
All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human
Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the
Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita
Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053;however,please refer any questions regarding the REQUEST FOR BID or
SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid.
(Please Print Legibly or Type)
Payment Terms 0 % Net 30 Days Firm Gateway Companies, Inc. Incorporated inDelawa,re
Delivery(or completion) Name Terry Kilberg Signature
30 calendar days following award Title Account Manager Phone 800-779-2000 Fax 4
Address 610 Gateway Drive N. Sioux City SD 57049
HP-8B (94) Street/P.O.Box City State zip
CITY OF OMAHA
, REQUEST FOR BIDS
ON: LIBRARY COMPUTERS
NOT AN ORDER .Page 2
QUANTITY DESCRIPTION UNIT PRICE EXTENSION
16 each Computers in accordance with the attached specifications marked
as Configuration D.
MANF. & P/N BID Gateway E-3200 500
BID/each $ 1,563.00 $ 25,008.00
2 each Laptop computers in accordance with the attached specifications
marked as Configuration E.
MANF. & P/N BID Gateway Solo 2550 SE
BID/each $ 2,393.00 $ 4,786.00
The City of Omaha requires delivery to be in 2 shipments. The first
shipment must be Configurations A and C. The second shipment
will be 2 weeks after the first shipment. The configurations for the
second shipment are B and D. Configuration E(Laptop Computers)
• can be shipped at any time.
NOTE:'REQUIREMENT FOR BID BOND
The surety company issuing either the bid bond or the performance
bond should be licensed by the State of Nebraska and listed on the
current edition of Circular 570 of the United States Department of
M1:
. the Treasury.
**** Please Note LIMITED TIME SPECIAL PRICING 0b1lR ****
— Microsoft Academic Edition Full Package Office 2000 -
Professional (Qty. 1+)/per copy add: $99.00 per copy.
— Pricing valid through 3-31-00.
•
SIGN ALL COPIES Firm Gateway Companies, Inc.
By Terry Kilberg
Title Account Executive
PH-8C (91) CONTINUATION SHEET .
• r System Type:E-3200 500 http://srcapps.gw2k.com/files_americas/sa...counts/ma quote/ma quote log/01211259.htm
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Gateway Business Company Name: City of Omaha -Omaha Public
610 Gateway Drive- PO Box 2000 Library
North Sioux City, SD-57049-2000 Library NP -Douglas County Supp.
800-779-2000 Line Item Number: 1,Configuration A
Phone:402-444-5407
Account Executive:Terry Kilberg Fax:402-444-5423
Phone: 800-779-2000 Ext. 25713 GW Quote #: 01211259
Fax: 605-232-1984 Quote Date: 01/21/00 11:15 CST
E-3200 500
System-Quote
Processor: Intel®Pentium®III Processor 500MHz with 512K Cache
Memory: 128MB 100MHz SDRAM expandable to 384MB
Monitor: EV500 15"Color Monitor(13.9"viewable area)
Video:ATI RAGE 128VR 8MB AGP Graphics
Hard Drive: 10GB 5400RPM SMART II Ultra ATA hard drive
Floppy Drive: 3.5" 1.44MB diskette drive
CD-ROM: 17X min./40X max. CD-ROM drive
Sound System: Integrated 16-Bit Business Audio
Case: Highly Serviceable, Convertible Case
Keyboard: 104+ keyboard
Mouse: MS IntelliMouse mouse&Gateway mouse pad
Operating System: Windows NT 4.0 (limited upgrades and downgrades)
LANDesk Software: Intel®LANDesk Client Manager Software v3.31
Anti-Virus Software: Norton Anti-Virus Software
Network Card: Integrated 3COM PCI 10/100 Twisted Pair Ethernet w/WOL
Service Program: 3 Year Parts& Labor Limited Warranty with 3 Years On-Site Service, Limited Hardware &
Software Tech Support as long as you own your system
Configured Price: US$1,276.00
System Quantity: 16
Shipping and Handling: Included in system price.
Total Price: US$20,416.00
Comments: Shipping & Handling is included in the system price ,
When placing your order, please attach this quote to your purchase order
MASTERCARD,VISA,AMERICAN EXPRESS,and NOVUS/DISCOVER accepted.C.O D.,CASHIERS S CHECK acceptable within the
continental United States.All prices and configurations are subject to change without notice or obligation.Prices do not include shipping and
handling and anyapplicable taxes.Many Gateway products are engineered to Gateway specifications,which may vary from the retail versions of the I
software and/or hardware in functionality,performance or compatibility.All Gateway Celeron(TM),Pentium,Pentium Pro,and Pentium II
processor-based systems are qualified to carry the"NSTL Hardware Tested Year 2000 Compliant"logo because they have successfully completed
the NSTL YMARK2000 test.These systems have also passed the Microsoft Millenium year 2000 test suite.Gateway cannot be responsible for any
bundled software that improperly sets,resets,or calculates dates.These issues are not related to the hardware and operating system,and cannot
be corrected by Gateway..Call.1-800-GATEWAY or write to us at Gateway Terms&Conditions,P.O.Box 1951,North Sioux City,SD 57049-1951
for a free copy or our limited warranty,on-site service agreements,and installation agreements.If your Gateway technician determines an on-site
visit is necessary,on-site service will be provided for product purchased and located in the continental United States,Alaska,Hawaii,Puerto Rico
and Canada(excluding mice,keyboards,monitors and Solo portables).See agreements for specific terms and limitations.
I.
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Bid Requirements
Instructions: You must identify, in writing, the make/model/version under each box in the "OEM
Response" column. All components must be on the Microsoft Windows NT 4.0 Hardware
Compatibility List — mark Yes or No in the last column. Failure to do any of these will be
interpreted as not meeting specification. All bids must be accompanied by descriptions of the
system(s) sufficient to allow evaluation of the bid. In order to evaluate your response to
specification compliance, please provide comprehensive technical documentation if you are bidding
components not identified as acceptable in the following list. User's manuals or excerpts therefrom
do not meet this condition. Bidders may submit unlisted components for consideration, but such
submissions must be accompanied by comprehensive technical documentation. No bids including
unlisted components without technical data will be accepted. No bids including unacceptable
components will be accepted.
Failure to provide descriptions of the system and comprehensive technical documentation for unlisted
components will be interpreted as not meeting specification.
System and Component Qualification.
Component Conditions OEM Response On n HCL?
Manufacturer of Must be stated-any bid omitting
System this information will be rejected.
Motherboard Intel. IBM, Compaq, Micronics, Dell,
Manufacturer SCI, AIR and Zenith are acceptable.
Silicon Star, AOpen/Acer Open,
DTK and EFA Corp. are t r\+e-\ C
unacceptable.
Fixed Disk Western Digital, Conner, Maxtor,
IBM, CDC, Quantum and Seagate Q t n-• E
are acceptable.
CD-ROM Drive Sony, Mitsumi, Sanyo, Torisan,
Hitachi, NEC, Wearnes and en i t S v.m Y E
Toshiba are acceptable.
3.5" Diskette Drive Epson, Panasonic and TEAC are an a S o�� C E S
acceptable.
15"Monitor Sony, Seiko, NEC, Mitsubishi,
Nanao and MAG lnnovision are rn n c, S-
acceptable.
Video Adapter Diamond, STB, Matrox, ATI,
Paradise, nVidia and#9 are
acceptable. GUI6000 and Trident A T YeS
are unacceptable.
Network Adapter Only 3Com is accceptable.
,3 e o rv- y E
Sound Card Creative Labs Sound Blaster or
100%compatible is acceptable. Sour,dblo,si-er Compa4.ble '- ES
Keyboard Alps, MaxiSwitch and Keytronics (Yl ax S w;t c 1N E S
are acceptable.
Mouse Only Microsoft is acceptable.
r(licroso{'t , e•
NOTE: Components listed as "Acceptable" have been tested and found satisfactory by City of
Omaha technical personnel. Components Iisted as "Unacceptable" have been tested and found
unsatisfactory. Any exceptions to the above specifications must be accompanied by supporting
technical data.
L
Vendor Qualification
Completion Form
The City of Omaha is cognizant that the long-term cost of purchasing a computer system includes far
more than the initial purchase price. One component we strongly feel should accompany this purchase is
the value-added promise of service and support.
Please indicate your compliance of vendor after-sale service and support by using an "x" or
"checkmark." By marking an "x" or "checkmark" in the appropriate box below, you certify that your
firm will comply with the condition as stated. If you do not mark this box with an "x" or"checkmark," it
indicates that your firm does not or cannot comply with the condition as set forth.
A successful bidder in this purchasing category must comply with all twelve of the following vendor
qualification statements in addition to providing the lowest cost for product components or systems
specified herein.
Must provide 24-hour, 365-day-per-year telephone technical support for the life of the system.
ja Must provide toll-free long distance or no-charge local telephone access to this technical
support for the life of the system.
Must provide telephone technical support for the life of the system at no charge to the City.
Must allow the City MIS division qualified technical staff to perform any and all problem
determination and repair with vendor technical support during the warranty period without
voiding the warranty.
,1E1 Must provide next-day delivery of replacement parts (subject to parts availability) during the
warranty period.
Must provide pre-paid return of replaced parts during the warranty period.
jEr • Must provide next-day delivery of replacement parts (subject to parts availability and shipping
considerations) after the warranty period.
Must provide no-obligation, no-cost (except shipping) evaluation of any available
configuration for a minimum 30-day period.
Ef Must provide 30-day, no-questions-asked return of system for full refund.
System manufacturer must be ISO 9002 certified. (A photocopy of documentation from ISO
with certification number matching the bid specification must be included with your bid
submittal.)
J' System manufacturer must be Gartner Group Enterprise-Tier, Middle-Tier or Specialty/Focus
certified. (A photocopy of documentation from the Gartner Group identifying your
product as certified must be included with your bid submittal.)
System must be certified compatible for use within a Microsoft Windows NT Server 4.0
network environment.
Signature:
Title: R c c o u-t M an ai ei Date: .25 7CV 00
1
"System Type:E-3200 500 http://srcapps.gw2k.com/files_americas/sa...counts/ma quote/ma_quote_log/01211433.htm
•
..44)
Gateway Business Company Name: City of Omaha-Omaha Public
610 Gateway Drive-PO Box 2000 Library
North Sioux City, SD-57049-2000 Library NP-Douglas County Supp.
800-779-2000 Line Item Number: 1, Configuration B
Phone:402-444-5407
Account Executive:Terry Kilberg Fax:402-444-5423
Phone:800-779-2000 Ext. 25713 GW Quote #: 01211433
Fax:605-232-1984 Quote Date: 01/21/00 11:36 CST
E-3200 500
System-Quote
Processor: Intel®Pentium®III Processor 500MHz with 512K Cache
Memory: 128MB 100MHz SDRAM expandable to 384MB
Monitor: EV500 15" Color Monitor(13.9"viewable area)
Video:ATI RAGE 128GL 16MB AGP Graphics
Hard Drive: 10GB 5400RPM SMART II Ultra ATA hard drive
Floppy Drive: 3.5" 1.44MB diskette drive .
CD-ROM: 8X/32X DVD ROM Drive
Sound System: Integrated 16-Bit Business Audio
Case: Highly Serviceable, Convertible Case
Keyboard: 104+ keyboard
Mouse: MS IntelliMouse mouse & Gateway mouse pad
Operating System: Microsoft®Windows 98 Second Edition
LANDesk Software: Intel®LANDesk Client Manager Software v3.31
Anti-Virus Software: Norton Anti-Virus Software
Network Card: Integrated 3COM PCI 10/100 Twisted Pair Ethernet w/WOL
Speakers: GCS200 Speakers by Cambridge®SoundWorks
Service Program: 3 Year Parts& Labor Limited Warranty with 3 Years On-Site Service, Limited Hardware &
Software Tech Support as long as you own your system
Configured Price: US$1,299.00
System Quantity: 12 - ;
Shipping and Handling: Included in system price.
Total Price: US$15,588.00
Comments: Shipping &Handling is included in the system price
When placing your order, please attach this quote to your purchase order
A copy of this quote will be held for a period of 90 days after 01/21/2000
MASTERCARD,VISA,AMERICAN EXPRESS,and NOVUS/DISCOVER accepted.C.O.D.,CASHIERS'S CHECK acceptable within the
continental United States.All prices and configurations are subject to change without notice or obligation.Prices do not include shipping and
handling and any applicable taxes.Many Gateway products are engineered to Gateway specifications,which may vary from the retail versions of the
software and/or hardware in functionality,performance or compatibility.All Gateway Celeron(TM),Pentium,Pentium Pro,and Pentium II
processor-based systems are qualified to carry the"NSTL Hardware Tested Year 2000 Compliant"logo because they have successfully completed
the NSTL YMARK2000 test.These systems have also passed the Microsoft Millenium year 2000 test suite.Gateway cannot be responsible for any
bundled software that improperly sets,resets,or calculates dates.These issues are not related to the hardware and operating system,and cannot
be corrected by Gateway.Call 1-800-GATEWAY or write to us at Gateway Terms&Conditions,P.O.Box 1951,North Sioux City,SD 57049-1951
for a free copy or our limited warranty,on-site service agreements,and installation agreements.If your Gateway technician determines an on-site
visit is necessary,on-site service will be provided for product purchased and located in the continental United States,Alaska,Hawaii,Puerto Rico
and Canada(excluding mice,keyboards,monitors and Solo portables).See agreements for specific terms and limitations. )Q
1 of 2 1/25/00 3:20 PM
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IIIII I I I I I 1 I 1 1 I 1 1 I I I
Vendor Qualification
Completion Form
The City of Omaha is cognizant that the long-term cost of purchasing a computer system includes far
more than the initial purchase price. One component we strongly feel should accompany this purchase is
the value-added promise of service and support.
Please indicate your compliance of vendor after-sale service and support by using an "x" or
"checkmark." By marking an "x" or "checkmark" in the appropriate box below, you certify that your
firm will comply with the condition as stated. If you do not mark this box with an "x" or"checkmark," it
indicates that your firm does not or cannot comply with the condition as set forth.
A successful bidder in this purchasing category must comply with all twelve of the following vendor
qualification statements in addition to providing the lowest cost for product components or systems
specified herein.
.5 Must provide 24-hour,365-day-per-year telephone technical support for the life of the system.
Er Must provide toll-free long distance or no-charge local telephone access to this technical
support for the life of the system.
Er Must provide telephone technical support for the life of the system at no charge to the City.
.5 Must allow the City MIS division qualified technical staff to perform any and all problem
determination and repair with vendor technical support during the warranty period without
voiding the warranty.
15 Must provide next-day delivery of replacement parts (subject to parts availability) during the
warranty period.
EJ" Must provide pre-paid return of replaced parts during the warranty period.
Er Must provide next-day delivery of replacement parts (subject to parts availability and shipping
considerations) after the warranty period.
Sr Must provide no-obligation, no-cost(except shipping) evaluation of any available
configuration for a minimum 30-day period.
15 Must provide 30-day, no-questions-asked return of system for full refund.
•
ta System manufacturer must be ISO 9002 certified. (A photocopy of documentation from ISO
with certification number matching the bid specification must be included with your bid
submittal.)
® System manufacturer must be Gartner Group Enterprise-Tier,Middle-Tier or Specialty/Focus
certified. (A photocopy of documentation from the Gartner Group identifying your
product as certified must be included with your bid submittal.)
aSystem must be certified compatible for use within a Microsoft Windows NT Server 4.0
network environment.
Signature:
Title: A ccou..t (rick,a e- Date: cS 701/4.. 00
•
.—L
•
.r System Type:E-3200 500 http://srcapps.gw2k.com/fi1es_americas/sa...counts/ma quote/ma quote log/01211619.htm
. , . `
Gateway Business Company Name: City of Omaha -Omaha Public
610 Gateway Drive-PO Box 2000 Library
North Sioux City, SD-57049-2000 Library NP-Douglas County Supp.
800-779-2000 Line Item Number: 3,Configuration C
Phone:402-444-5407
Account Executive: Terry Kilberg Fax:402-444-5423
Phone: 800-779-2000 Ext.25713 GW Quote #: 01211619
Fax: 605-232-1984 Quote Date: 01/21/00 11:59 CST
E-3200 500
System-Quote
Processor: Intel®Pentium®III Processor 500MHz with 512K Cache
Memory: 128MB 100MHz SDRAM expandable to 384MB
Monitor: EV700 17" Color Monitor(15.9"viewable area)
Video:ATI RAGE 128GL 16MB AGP Graphics
Hard Drive: 10GB 5400RPM SMART II Ultra ATA hard drive
Floppy Drive: 3.5" 1.44MB diskette drive
CD-ROM: 17X min./40X max. CD-ROM drive
Sound System: Integrated 16-Bit Business Audio
Case: Highly Serviceable, Convertible Case
Keyboard: 104+ keyboard
Mouse: MS IntelliMouse mouse &Gateway mouse pad
Operating System: Windows NT 4.0 (limited upgrades and downgrades)
LANDesk Software: Intel®LANDesk Client Manager Software v3.31
Anti Virus Software: Norton Anti-Virus Software
Network Card: Integrated 3COM PCI 10/100 Twisted Pair Ethernet w/WOL
Speakers: GCS200 Speakers by Cambridge®SoundWorks
Service Program: 3 Year Parts&Labor Limited Warranty with 3 Years On-Site Service, Limited Hardware&
Software Tech Support as long as you own your system
Configured Price: US$1,385.00
System Quantity: 25
Total Price: US$34,625.00
Comments: Shipping &Handling is included in the system price
When placing your order, please attach this quote to your purchase order
A copy of this quote will be held for a period of 90 days after 01/21/2000
MASTERCARD,VISA,AMERICAN EXPRESS,and NOVUS/DISCOVER accepted.C.O.D.,CASHIERS'S CHECK acceptable within the
continental United States.All prices and configurations are subject to change without notice or obligation.Prices do not include shipping and
handling and any applicable taxes.Many Gateway products are engineered to Gateway specifications,which may vary from the retail versions of the
software and/or hardware in functionality,performance or compatibility.All Gateway Celeron(TM),Pentium,Pentium Pro,and Pentium II
processor-based systems are qualified to carry the"NSTL Hardware Tested Year 2000 Compliant"logo because they have successfully completed
the NSTL YMARK2000 test.These systems have also passed the Microsoft Millenium year 2000 test suite.Gateway cannot be responsible for any
bundled software that improperly sets,resets,or calculates dates.These issues are not related to the hardware and operating system,and cannot
be corrected by Gateway.Call 1-800-GATEWAY or write to us at Gateway Terms&Conditions,P.O.Box 1951,North Sioux City,SD 57049-1951
for a free copy or our limited warranty,on-site service agreements,and installation agreements.If your Gateway technician determines an on-site
visit is necessary,on-site service will be provided for product purchased and located in the continental United States,Alaska,Hawaii,Puerto Rico
and Canada(excluding mice,keyboards,monitors and Solo portables).See agreements for specific terms and limitations.
1 of 2 1/25/00 3:37 PM 1
•
B'id Requirements
Instructions: You must identify, in writing, the make/model/version under each box in the "OEM
Response" column. All components must be on the Microsoft Windows NT 4.0 Hardware
Compatibility List — mark Yes or No in the last column. Failure to do any of these will be
interpreted as not meeting specification. All bids must be accompanied by descriptions of the
system(s) sufficient to allow evaluation of the bid. In order to evaluate your response to
specification compliance, please provide comprehensive technical documentation if you are bidding
components not identified as acceptable in the following list. User's manuals or excerpts therefrom
do not meet this condition. Bidders may submit unlisted components for consideration, but such
submissions must be accompanied by comprehensive technical documentation. No bids including
unlisted components without technical data will be accepted. No bids including unacceptable
components will be accepted.
Failure to provide descriptions of the system and comprehensive technical documentation for unlisted
components will be interpreted as not meeting specification.
System and Component Qualification
Component Conditions OEM Response On HCL?
Manufacturer of Must be stated-any bid omitting
System this information will be rejected.
Motherboard Intel. IBM, Compaq, Micronics, Dell,
Manufacturer SCI, AIR and Zenith are acceptable.
Silicon Star, AOpen/Acer Open, i1
DTK and EFA Corp. are I r\t l i E S
unacceptable.
Fixed Disk Western Digital, Conner, Maxtor.
IBM, CDC, Quantum and Seagate Q and u m YEE
are acceptable.
CD-ROM Drive Sony, Creative Labs, Philips,
Hitachi, NEC, Wearnes and I'll S U m E
Toshiba are acceptable.
3.5" Diskette Drive Epson, Panasonic and TEAC are - E
S
acceptable. PAr.a So r, C-
17" Monitor Sony, Seiko, NEC, Mitsubishi,
Nanao and MAG lnnovision are fn/3 G I r„o V\S+o r
acceptable. ES
Video Adapter Diamond, STB, Matrox, ATI,
Paradise, nVidia and#9 are
• acceptable. GUI6000 and Trident Pt T 1
are unacceptable.
Network Adapter. Only 3Com is accceptable. 3 c o rr YES
Sound Card Creative Labs Sound Blaster or DES
100%compatible is acceptable. Sou..dbl�S tee Coy. fad;b 1
Keyboard Alps, MaxiSwitch and Keytronics
are acceptable. (Y) s w; r c 1 Y E S
Mouse Only Microsoft is acceptable.
rnicrosof4 ES
NOTE: Components listed as "Acceptable" have been tested and found satisfactory by City of
Omaha technical personnel. Components listed as "Unacceptable" have been tested and found
unsatisfactory. Any exceptions to the above specifications must be accompanied by supporting
technical data.
1
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•
Vendor Qualification
Completion Form
The City of Omaha is cognizant that the long-term cost of purchasing a computer system includes far
more than the initial purchase price. One component we strongly feel should accompany this purchase is
the value-added promise of service and support.
Please indicate your compliance of vendor after-sale service and support by using an "x" or
"checkmark." By marking an "x" or "checkmark" in the appropriate box below, you certify that your
firm will comply with the condition as stated. If you do not mark this box with an"x" or"checkmark," it
indicates that your firm does not or cannot comply with the condition as set forth.
A successful bidder in this purchasing category must comply with all twelve of the following vendor
qualification statements in addition to providing the lowest cost for product components or systems
specified herein.
( Must provide 24-hour, 365-day-per-year telephone technical support for the life of the system.
Must provide toll-free long distance or no-charge local telephone access to this technical
support for the life of the system.
Must provide telephone technical support for the life of the system at no charge to the City.
Must allow the City MIS division qualified technical staff to perform any and all problem
determination and repair with vendor technical support during the warranty period without
voiding the warranty.
Must provide next-day delivery of replacement parts (subject to parts availability) during the
warranty period.
El Must provide pre-paid return of replaced parts during the warranty period.
Must provide next-day delivery of replacement parts (subject to parts availability and shipping
considerations) after the warranty period.
Must provide no-obligation, no-cost(except shipping) evaluation of any available
configuration for a minimum 30-day period.
Et Must provide 30-day, no-questions-asked return of system for full refund.
System manufacturer must be ISO 9002 certified. (A photocopy of documentation from ISO
with certification number matching the bid specification must be included with your bid
submittal.)
121 • System manufacturer must be Gartner Group Enterprise-Tier, Middle-Tier or Specialty/Focus
certified. (A photocopy of documentation from the Gartner Group identifying your
product as certified must be included with your bid submittal.)
System must be certified compatible for use within a Microsoft Windows NT Server 4.0
network environment.
Signature: -y �c-e��
Title: P c c o u.,t En ec c '. e Date: a s 3'Qr, 0 0
System Type:E-32Q0 500 http://srcapps.gw2k.com/files_americas/sa...counts/ma quote/ma quote log/01211660.htm
•
Gateway Business Company Name: City of Omaha -Omaha Public
610 Gateway Drive-PO Box 2000 Library
North Sioux City, SD-57049-2000 Library NP-Douglas County Supp.
800-779-2000 Line Item Number:4, Configuration D
Phone:402-444-5407
Account Executive: Terry Kilberg Fax:402-444-5423
Phone: 800-779-2000 Ext.25713 GW Quote #: 01211660
Fax: 605-232-1984 Quote Date: 01/21/00 12:06 CST
E-3200 500
System-Quote
Processor: Intele Pentium®III Processor 500MHz with 512K Cache
Memory: 256MB 100MHz SDRAM
Monitor: EV700 17" Color Monitor(15.9"viewable area)
Video:ATI RAGE 128GL 16MB AGP Graphics
Hard Drive: 10GB 5400RPM SMART II Ultra ATA hard drive
Floppy Drive: 3.5" 1.44MB diskette drive
CD-ROM: 17X min./40X max. CD-ROM drive
Sound System: Integrated 16-Bit Business Audio
Case: Highly Serviceable, Convertible Case
Keyboard: 104+ keyboard
Mouse: MS IntelliMouse mouse &Gateway mouse pad
Operating System: Windows NT 4.0 (limited upgrades and downgrades)
LANDesk Software: Intele LANDesk Client Manager Software v3.31
Anti-Virus Software: Norton Anti-Virus Software
Network Card: Integrated 3COM PCI 10/100 Twisted Pair Ethernet w/WOL
Speakers: GCS200 Speakers by Cambridgee SoundWorks
Service Program: 3 Year Parts& Labor Limited Warranty with 3 Years On-Site Service, Limited Hardware&
Software Tech Support as long as you own your system
Configured Price: US $1,563.00
System Quantity: 16
Shipping and Handling: Included in system price.
Total Price: US$25,008.00
Comments: Shipping &Handling is included in the system price
When placing your order, please attach this quote to your purchase order
A copy of this quote will be held for a period of 90 days after 01/21/2000
MASTERCARD,VISA,AMERICAN EXPRESS,and NOVUS/DISCOVER accepted.C.O.D.,CASHIERS'S CHECK acceptable within the
continental United States.All prices and configurations are subject to change without notice or obligation.Prices do not include shipping and
handling and any applicable taxes.Many Gateway products are engineered to Gateway specifications,which may vary from the retail versions of the
software and/or hardware in functionality,performance or compatibility.All Gateway Celeron(TM),Pentium,Pentium Pro,and Pentium II
processor-based systems are qualified to carry the"NSTL Hardware Tested Year 2000 Compliant"logo because they have successfully completed
the NSTL YMARK2000 test.These systems have also passed the Microsoft Millenium year 2000 test suite.Gateway cannot be responsible for any
bundled software that improperly sets,resets,or calculates dates.These issues are not related to the hardware and operating system,and cannot
be corrected by Gateway.Call 1-800-GATEWAY or write to us at Gateway Terms&Conditions,P.O.Box 1951,North Sioux City,SD 57049-1951
for a free copy or our limited warranty,on-site service agreements,and installation agreements.If your Gateway technician determines an on-site
visit is necessary,on-site service will be provided for product purchased and located in the continental United States,Alaska,Hawaii,Puerto Rico
and Canada(excluding mice,keyboards,monitors and Solo portables).See agreements for specific terms and limitations.
NIC
1 of 2 1/25/00 3:46 PM
•
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•
Bid Requirements
Instructions: You must identify, in writing, the make/model/version under each box in the "OEM
Response" column. All components must be on the Microsoft Windows NT 4.0 Hardware
Compatibility List - mark Yes or No in the last column. Failure to do any of these will be
interpreted as not meeting specification. All bids must be accompanied by descriptions of the
system(s) sufficient to allow evaluation of the bid. In order to evaluate your response to
specification compliance, please provide comprehensive technical documentation if you are bidding
components not identified as acceptable in the following list. User's manuals or excerpts therefrom
do not meet this condition. Bidders may submit unlisted components for consideration, but such
submissions must be accompanied by comprehensive technical documentation. No bids including
unlisted components without technical data will be accepted. No bids including unacceptable
components will be accepted.
Failure to provide descriptions of the system and comprehensive technical documentation for unlisted
components will be interpreted as not meeting specification.
System and Component Qualification
Component Conditions OEM Response On HCL?
Manufacturer of Must be stated-any bid omitting
System this information will be rejected.
Motherboard Intel. IBM, Compaq, Micronics, Dell,
Manufacturer SCI, AIR and Zenith are acceptable.
Silicon Star, AOpen/Acer Open, nt �E S
DTK and EFA Corp. are
unacceptable.
Fixed Disk Western Digital, Conner, Maxtor,
IBM, CDC, Quantum and Seagate Q tUm LI ES
are acceptable.
CD-ROM Drive Sony, Creative Labs, Philips,
Hitachi, NEC, Wearnes and (Yl;fi s u m EC
Toshiba are acceptable.
3.5" Diskette Drive Epson, Panasonic and TEAC are
acceptable. P o r o.s o C E
17" Monitor Sony, Seiko, NEC, Mitsubishi,
Nanao and MAG Innovision are mi}G Yes'
acceptable.
Video Adapter Diamond, STB, Matrox, ATI,
Paradise, nVidia and#9 are
acceptable. GUI6000 and Trident A -r I Y E S
are unacceptable.
Network Adapter Only 3Com is accceptable. 3 c o YE S
Sound Card Creative Labs Sound Blaster or `,ES
100%compatible is acceptable. Soy"ab1Rs•I-er C'ar.t,a�;bl
Keyboard Alps, MaxiSwitch and Keytronics
are acceptable. rn °"" YES
Mouse Only Microsoft is acceptable. ES-
m ;crosof+-
NOTE: Components listed as "Acceptable" have been tested and found satisfactory by City of
Omaha technical personnel. Components listed as "Unacceptable" have been tested and found
unsatisfactory. Any exceptions to the above specifications must be accompanied by supporting
technical data.
•
Bid Requirements
Instructions: You must identify, in writing, the make/model/version under.each box in the "OEM
Response" column. All components must be on the Microsoft Windows NT 4.0 Hardware
Compatibility List — mark Yes or No in the last column. Failure to do any of these will be
interpreted as not meeting specification. All bids must be accompanied by descriptions of the
system(s) sufficient to allow evaluation of the bid. In order to evaluate your response to
specification compliance, please provide comprehensive technical documentation if you are bidding
components not identified as acceptable in the following list. User's manuals or excerpts therefrom
do not meet this condition. Bidders may submit unlisted components for consideration, but such
submissions must be accompanied by comprehensive technical documentation. No bids including
unlisted components without technical data will be accepted. No bids including unacceptable
components will be accepted.
Failure to provide descriptions of the system and comprehensive technical documentation for unlisted
components will be interpreted as not meeting specification.
System and Component Qualification
Component Conditions OEM Response On HCL?
Manufacturer of Must be stated-any bid omitting
System this information will be rejected.
Motherboard Intel. IBM, Compaq, Micronics, Dell,
Manufacturer SCI, AIR and Zenith are acceptable.
Silicon Star, AOpen/Acer Open, '
DTK and EFA Corp. are
unacceptable.
Fixed Disk Western Digital, Conner, Maxtor,
IBM, CDC, Quantum and Seagate ( a��v, V E S
are acceptable.
DVD-ROM Drive Sony, Creative Labs, Philips,
Hitachi, NEC, Wearnes and , +a c I-.+ Y E S
Toshiba are acceptable.
3.5" Diskette Drive Epson, Panasonic and TEAC are
acceptable. f Q^c c°^+
15"Monitor Sony, Seiko, NEC, Mitsubishi,
Nanao and MAG Innovision are rl� H , E
acceptable.
Video Adapter Diamond, STB, Matrox, ATI,
Paradise, nVidia and#9 are
acceptable. GUI6000 and Trident A-f" I L; ES
are unacceptable.
Network Adapter Only 3Com is accceptable. 3 c o m ES
Sound Card Creative Labs Sound Blaster or
100%compatible is acceptable. So...+d61Asier eoMpa-V+ble ES'
Keyboard Alps, MaxiSwitch and Keytronics
are acceptable. t►'1 ax+ switch 'E S
Mouse Only Microsoft is acceptable. fYl; r o s o-F t' ES
NOTE: Components listed as "Acceptable" have been tested and found satisfactory by City of
Omaha technical personnel. Components listed as "Unacceptable" have been tested and found
unsatisfactory. Any exceptions to the above specifications must be accompanied by supporting
technical data.
C-25A CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, bids were received on January 26 for the purchase of 69 Pentium
III 500 MHz computers (Configurations A through D) for the Omaha Public Library System;
and,
WHEREAS, Gateway Companies, Inc. submitted a bid in flit amount of
$95,637.00 for the specified Pentium III, 500 MHz computers (Configurations A through D);
and,
WHEREAS, the bid of Gateway Companies, Inc. is the lowest and best bid
meeting specifications; and,
WHEREAS, Gateway Companies, Inc. has on file a current Annual Contract
Compliance Report Form (CC-I), and as is City policy, the Human Relations Director will
review the Contractor for compliance with the Contract Compliance Ordinance; and,
WHEREAS, it would be in the best interest of the residents of the City of Omaha
that this bid be approved; and,
WHEREAS, the funds for this purchase come from the 2000 Douglas County
Supplement Fund 140, Organization 1690.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the bid of Gateway Companies, Inc., as recommended by the Mayor, for
the purchase of 69 Pentium III 500 MHz computers per specifications in the amount of
$95,637.00 be approved.
BE IT FURTHER RESOLVED:
By
Councilmember
Adopted
City Clerk
Approved •
Mayor
t
t
c-25A CITY OF OMAHA •
'I,
LEGISLATIVE CHAMBER •
Omaha,Nebr
PAGE 2 •
THAT, the funds for this purchase will be paid from the 2000 Douglas County
Supplement Fund 140, Organization 1690.
APPROVED AS TO FORM:
,e_)‘ _9#, c'
ATTORNEY ATE
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