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RES 2000-1790 - PO to Yano's Nursery Inc for landscaping in Churchich Park a t• i �otAAHA,n,� Parks, Recreation & �,`1��'�� RECEIVED Public Property Department cr'� fia Omaha/Douglas Civic Center 00 JUN 16 PM 12: ( 5 1819 Famam Street,Suite 701 o•,_ �:_r.. Omaha,Nebraska 68183-0701 Ao �^ (402)444-5900 A�TFD K FEDO l ' '' " � FAX(402)444-4921 City ofOmaha Larry N.Foster Hal Daub,Mayor June 27, 2000 Acting Director Honorable President and Members of the City Council, Transmitted herewith is a BID TABULATION and a RESOLUTION authorizing the Purchasing Agent to issue a Purchase Order to Yano's Nursery, Inc., to provide and install landscaping in Churchich Park, per plans and specifications dated May 9, 2000, for the Parks, Recreation and Public Property Department. The following bids were received on May 16,2000: VENDOR BIDS YANO'S NURSERY,INC. $20,652.00 D. F. Lanoha $23,600.00 Mulhalls's $24,700.00 FADA $29,125.00 The Parks, Recreation and Public Property Department recommends accepting the low bid from Yano's Nursery,Inc.,being the lowest and best bid received,within bid specifications. The Finance Department is authorized to pay the cost of the landscaping in the total amount of $20,652.00, from 2000 funds in the 1996 Recreation and Culture Bond #2 Fund No. 393, Agency No. 120, Organization No. 1295, and Activity No. 3179. The contractor has on file a current Annual Contract Compliance Report Form (CC-1). As is City policy, the Human Relations Director will review the contractor to ensure compliance with the Contract Compliance Ordinance. Honorable President And Members of the City Council Page 2 The Parks, Recreation and Public Property Department requests your consideration and approval of this Resolution. Respec y s mitted, Referred to City Council for Consideration: L.4 0(On ofrGO arry'N. Foster,A ting Director ate yor's Offi e/Title Date Parks,Recreation and Public Property Department Approved as to Funding: Approved: /(A444w0^J 6A3/oo ��JjQ -''rM •. 4,„te,„, 6 lS/v 0 Stanley P. T �,� Date Kellie Paris-Asaka ate Acting Fin. ce Director/01 Human Relations Director P:\PRPP\8921maf.doc • 0• . °' D v 03 -0 rn ° W �+ = co N o D C `< co o ; H CD C n 0 CD a) p = (/) �• a v U) C O co O N - > n Z c) 2 o o 3_ o � ' -o -n m- ° n Z. s o D a SW o cQ 0 (D 7 = 0 0 c 0 z P. D C r' § X c� 3 co 7 C . '0 CO m o R . \J.) .k. N 73 33 CZ FA DI `N m =-I i o -z N o Z DFLAA)aHA ql m --1 o N . `�o - . -o V ..,.. k _. ......, • L t S M � H . LL m 0 a� w • X C . ti � Z V.�j�Nps 0 .... � -o C - Z : - ._ m . -D C - � Z m -° c 33— z - m • CITY OF OMAHA REQUEST FOR BID AND BID SHEET ON: LANDSCAPING - CHURCHICH PARK FROM: P.M. Burke Published May 2, 2000 City Purchasing Agent. 1003 Omaha-Douglas Civic Center NOT AN ORDER Page 1 1819 Farnam Street Omaha, Nebraska 68183-0011 • Bid Closing Date May 16,2000 11:00 A.M. IMPORTANT 4.BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. 1. Bid must be in the office of the CITY PURCHASING AGENT,1003 5.When submitting bid on items listed,bidder may on a separate sheet, OMAHA-DOUGLAS CIVIC CENTER,1819 Famam Street,Omaha,NE make suggestions covering reduction in costs wherever this is 68183-0011 by closing date and time indicated,in sealed envelope possible through redesign,change of material or utilization of standard marked BID ON - ' items or quantity change. LANDSCAPING-CHURCHICH PARK 2. Right is reserved to accept or reject any or all bids in their entirety.Right 6.If you desire a copy of tabulation check ]. is also reserved to accept or reject any part of your bid unless otherwise Please do not call for this information. indicated by you. 7.If you do not desire to bid,return sheets with reasons for declining. 3.If Federal Excise Tax applies,st.o:•r amount of same and deduct. Failure to do so will indicate your desire to be removed from cur Exemption certificates will be furnished.Do not include tax in bid. mailing list. • Quote your lowest price, best delivery and terms, F.O.B. delivery point on the item(s) listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION Furnish and install landscaping per plans and specifications at Churchich Park. akcIc A b - 9 -(0 LUMP SUM BID $ 20,652,00 Questions concerning this bid may be directed to Paul Martin . at 444-5943. INSURANCE The successful contractor shall provide a certificate of insurance indicating adequate workmen's compensation, public liability in an amount not less than $300,000 for injuries including accidental death to any person and subject to the same limit for each person in an amount not less than $500,000 where more than one person is involved in any one accident; and property damage insurance in an amount not less than $300,000, and the City of Omaha as an additional insured. All bidders awarded a contract in the amount of$5,000 or more must comply with the Contract Compliance Ordinance and have on tile with the Human Relations Department the Annual Contract Compliance Report(Form CC-1).This report shall be in effect for 12 months from the date received by the Human Relations Department.Any questions regarding the Contract Compliance Ordinance should be directed to Contract Compliance Officers Rita Vlademar at(402)444-5067 or Tony Acosta at(402)444-5053:however,please refer any questions regarding the REQUEST FOR BID or SPECIFICATIONS directly to the Purchasing Department(402)444-5400 or as shown on bid. • (Please Print Legibly or Type) Payment Terms 100% Firm YANO'S NURSERY, INC. incorporated in NE• Delivery(or completion) Name YANO BASSO Signature /i� '-�'rp-� /���T�/""�— 45 calendar days following award Ttle PRESIDENT Phone 895-1535(/ Fax 895-0480 Address 5240 SOUTH 192 ST. OMAHA NE. 68135 tt)(6 Street/P.O.Box City State• • HP-8B1 (94) L • • Landscape Planting Specifications for the Nebraska Green Space Stewardship Initiative 4 • • January, 2000 Landscape plantings are most successful when good stock and proper planting methods.are used. The following are specifications and guidelines recommended by the Nebraska Statewide Arboretum (NSA) for purchasing and planting the most common types of landscape plant material (trees, shrubs and herbaceous plants). Both the Nebraska Nursery and Landscape Association and the Nebraska Arborists Association have endorsed the specifications. Note: All Green Space projects are expected to comply with these specifications which are considered to be a part of the agreement between NSA and all Green Space project sponsors. All plant material vendors or contractors should receive a copy of the specifications before plant material is ordered. Projects that don't comply with these specifications will be expected to correct any deficiencies before the project is reimbursed by grant funds. A. Types of Planting Stock Trees and shrubs are typically purchased in one of four basic forms: 1) container-grown, 2) bare-root, 3) ball and burlap (B&B), or 4) spade-dug. Nearly all herbaceous plants are now purchased as container-grown although some can be shipped bare-root. Generally, spade-dug and B&B trees allow for the planting of larger specimens since more root mass can be moved with the tree. Container-grown plants, however, are quickly becoming the nursery norm since they have more shipping flexibility and usually have a longer planting season. Bare-root plants often have the lowest cost, but are limited to a short planting period in early spring. B. Plant Quality and Source Standards Quality Standards: All plant material should be thoroughly inspected by a project representative before being accepted from a plant provider. Minimum quality specifications for all nursery grown plants will be the specifications contained in "American Standards for Nursery Stock" as adopted by the American Association of Nurserymen. All plants shall be of high quality and be free of mechanical injury, diseases, noxious weeds and damaging insects. All plants shall be labeled with scientific names and shall be subject to the laws and regulations of the State of Nebraska. Source of Nursery Stock: Evidence shows that nursery stock planted in Nebraska will establish faster and will be longer lived when it is native to or is grown in Nebraska or the surrounding northern area of the country. The source of nursery stock for all Green Space projects should be from within the shaded areas of the U.S. as indicated on the map on the following page. Project representatives are encouraged to inquire about plant materials native to North America to insure that their seed or genetic source is also from within the map's shaded area. 1 Nursery Stock Source Map This map indicates the preferred general source area for nursery stock used in landscaping and tree planting projects in Nebraska. The map is based on research that shows that nursery stock planted in Nebraska will establish more quickly and will be longer lived when it is grown in or is native to Nebraska or the surrounding northern area of the country. Ayr ittrvor 11°./a 4/ .4o pr . ir 4 AroreArrillt Atelifir d 0.0 Dak �- Api+ Jo, pat /4 111 • ti-PPN C. Plant Size Specifications Plant sizes at time of planting must conform to the following size ranges. These ranges apply to all plants whether bare-root, containerized, balled and burlapped or tree spaded. Smaller or larger plants will not be allowed without prior approval of NSA. • Deciduous shade trees: 1.0"to 3.0"trunk caliper (measured at 12"above the ground), well branched.* • Deciduous ornamental and/or understory trees: 1.0"to 2.5" DBH, well branched.* • Evergreen trees: 3 to 8 feet tall, well branched.* • Shrubs: minimum 12"to 18" height and/or spread, depending on natural growth habit. • Herbaceous perennials: plant size will vary depending on species, but plants should be well rooted and of an appropriate size to establish quickly in the landscape. Note 1: Tree Spades: For trees planted with tree spades, the minimum spade size shall be 33"for a 1.0"to 2.0" trunk caliper (measured at 12" above ground), and 44"for a 2.0"to 3.0"trunk caliper. Larger trees will not be accepted without prior approval of NSA: Note 2: General Rule: It is better to request trees in the smaller end of their approved size range. Such plants suffer less "transplant shock" and they typically establish in the landscape more quickly than larger plants. Within a few years, these smaller trees will often catch up to and exceed the size of larger trees that were planted at the same time. 2 D. Planting Season Weather conditions can vary greatly from day-to-day and from year-to-year across Nebraska. Consequently those coordinating planting projects must be cognizant of recent weather patterns and be prepared to take the steps necessary to insure successful transplanting. It is especially important that irrigation be available if the post-planting period is dry. Dry periods are common throughout the growing season in Nebraska, especially during mid to late summer. Planting during extremely wet periods can also be problematic if the planting area can not be prepared properly or if water stands around the root zone of plants for extended periods of time. Spring is still the best time to transplant landscape plants in Nebraska. Despite its unpredictable nature, historic weather patterns show that mid to late spring is the time of the year with the most abundant rainfall and best transplanting temperatures. Planting in the spring also allows more time for the plant's root system to become established before going into what is often a cold and dry winter in Nebraska. • Bare-root plants should only be planted in the spring between March 15 and May 15 when soil conditions allow. The temperature should be above freezing whenever bare-root plants are planted, and the soil in workable condition. Planting operations should be suspended during exceptionally cold, hot, wet, dry, or windy periods. During late spring seasons, the planting period may be extended a few days if the bare-root stock is still dormant. • Balled and burlapped stock can be planted in the spring or fall when weather and soil conditions permit. Spring planting typically occurs between March 15 and June 15. Fall planting should occur after the heat of • summer begins to subside but before the ground becomes frozen and unworkable—typically between September 1 and November 30. Winter watering may be necessary for fall planted materials if the weather is dry and soil temperatures remain high (above 40 degrees). This is especially true for evergreens, which can continue to transpire during winter months. • Container grown stock may be planted during most times of the year. Special care must be taken when planting during the especially hot time of mid-summer. In general, the best time for planting container- grown stock corresponds with the planting dates for balled and burlapped stock. • Spade-dug trees can be transplanted in early spring and/or mid-to late fall. In the spring, transplanting can begin just as soon as soil conditions allow- roughly between March 15 and May 30. Transplanting should stop if temperatures rise above 85°F for extended periods. Fall transplanting should not begin until the tree to be transplanted has ceased its aboveground growing activities and is dormant or preparing for dormancy(hardening-off). The hardening-off period is quite variable between species. There is some indication that it may be best to move evergreen trees early in the fall transplanting period so that they have a period for root establishment before soil temperatures fall to winter levels. Care should be taken to insure that a tree is not actively growing when it is dug. Note: The above planting dates can be extended if weather conditions are favorable and with prior approval by the purchaser and NSA. E. Landscape Planting Practices Preparing the Planting Site (see diagrams on page 5) Before digging a planting hole, make sure the soil is suitable for growing the selected plant. For questionable soils, a soil test will determine whether any macro- or micronutrients are missing. If the soil is heavy clay or very compacted, the soil should also be tested to insure that adequate drainage will be available. If drainage will be poor and the area seasonably wet, wet-tolerant species should be considered. For adequate soils, amendments to the planting area are not necessary. If soils are heavy clay or very compacted, consider replacing the topsoil with a good loam soil and/or incorporating composted organic materials to a depth of several inches. Another possible solution would be to develop a raised planting bed by adding both topsoil and organic material to an approximate depth of 6"to 18" over the entire planting area. 3 IMPORTANT: The planting hole should be significantly wider than the root system or root ball(see drawings) and not any deeper than the former depth of the root system -perhaps even slightly shallower(in heavy clay soils, up to one-third of the root ball can be above ground level). Since most roots stay shallow and grow horizontally, the wide but shallow hole will provide a favorable environment for new and future root growth. The bottom of the planting hole should be firm and the sides should slope gradually to create a saucer shape. If the sides of the hole are glazed, score them with a shovel to encourage root penetration into the surrounding soil. IMPORTANT: Be sure all underground utilities have been located before you start digging holes. Planting the Tree or Shrub (see diagrams on next page) Protect your plants when transplanting them by holding and lifting them by the container or soil ball, not by the trunk. Keep the roots moist but not saturated. If you are not able to plant your tree or shrub immediately after purchase, place them in a cool, shaded area. IMPORTANT: B&B plants should be placed in the planting hole prior to removal of any burlap or wire basket so as to prevent any possible break-up of the root ball. After placing the plant in the hole, cut away or peel back the wrapping material (burlap and wire baskets), to the bottom of the planting hole or as deep as possible. Be careful not to damage any roots if the soil ball is loose. Be sure to cut and remove all twine, wire or similar material that may be wrapped around the base of the trunk. This is also a good time to remove any labels, wire, tags or wrapping material from the trunk and branches. For container-grown plants, the pot should be removed before placing the plant into the hole. If the plant has heavy masses of circling roots, cut through them in a few places and straighten them out as much as possible. Once the plant is in place, use the soil removed from the hole as the back-fill around the plant's roots. Back-fill in several layers, occasionally watering to remove air pockets. Be careful not to over-tamp the soil, since that can lead to excessive soil compaction and possible root damage. IMPORTANT: Do not incorporate organic matter, sand or other material into the back-fill since differences in soil-pore sizes will be created which will restrict water movement and root growth between the root ball, planting hole and surrounding soil. Mulching Mulching is the most important post-planting practice that can be done do to improve the health and vitality of landscape plants. Research has shown that wood chip mulch can be vital to the healthy establishment of nearly all types of trees and shrubs. Mulching conserves moisture, reduces weed competition, insulates roots from heat and cold extremes, helps prevent mower and trimmer damage, and aids in long-term development of good soil structure. Mulching should be considered an ongoing practice that is a part of each year's maintenance routine. Depending on the type of mulch used and weather conditions, most tree and shrub beds will need to be remuiched every two to three years. Ideally, mulch should be applied in a 3-4 inch deep layer around the plant's root zone (5'- 6' min. diameter for trees) and kept back a few inches from the trunk. Avoid deeper layers of mulch since problems can arise when a plant's roots grow into the mulch zone. These roots will dry out quickly during dry periods and are often left exposed when the mulch decomposes. Wood chips and other organic materials such as pine needles, bark, corncobs and leaf matter are by far the best mulches. Be careful with lighter materials such as bark nuggets since they have a tendency to float out of the. chip bed during heavy rains. Avoid rock mulches, especially white rock, as they absorb and radiate heat, which can lead to plant desiccation and burn injuries. Do not use black plastic as a substitute for mulch or under the mulch layer. The plastic will inhibit proper air and water exchange.and stunt a plant's growth. Some landscape fabrics can be used to reduce weed competition in low-maintenance areas. Try to use organic fabrics that will biodegrade within a-few years. 4 ; 4-1,111toi: - , , . a ucW vu vraoUS TRF.G !! , 2"wive'(H:J)$EL-r-LIKE STRAPPIUG• DO 49'•C Ilk 0 . A107"USE ROPE OK WIRE THROUGH A • HOSE• FASTEN LOOSELY TO ALLOW llr THE TREE SOME MOVEME r . t o TTONNI_FLECIBis 'PIASTIC -70 II - 2'>2` WOOD STAKES OR `T'I f0573 PREvalsT MOWER ,wo"CIMMER II 3 STAKES F>J "MEE E&uALL' S3CED DAMA6E I • (.12a)• PO N 7' PIEKCE TREE B�I WREN 1 IAlS7ALLDJ6 STAKES.STAKITJ6 TO *MULCH 2"-4" pEE9 SuPFbKT-TREE OuTALLOW TO MOvE CK SWAY i TbPGf that$r1L foal? SU6H1 Y ' (r,HAx)Aza•Jr6 r PREt'l A sag HOT A tY�LG• KEAHS VI AREA PU6 OUT 2•3"PIA oF ROUT • I wlze.oc I ::tir • : _ 6URLs4Y �CK l ° • / i— �— r PACKFTLL I�IIO �,11 IIP 11�=�ylllp i file\` v UuP7STURBED SUB6KA7E \ I �` \ 4 DONUT FORGET 34 BALL 71A. -TO WATER _ 1 Typical Deciduous Tree Planting Detail (not to scale) I '4r,/ NEW EJER6REEAJ % +, 2" Wu?E (MIJ.',$ELT-LIKE. . \\ �r STRAt'a'lAJ6• DO AJor USE RorE or Atli, �� w IK6 T}+COU64J A BOSS•3 PFP"rRF� n Y+i1i6JJii 1I'/7 - F•As-rgm LOOSELY TO ALLOW SOME 444i�)it, 11.JWf{(�/,tt i �,� , "fRFE h1dl t II1la, Alllp.l ,i �\ MULC�J 2"-4' �F�P 1110 yU I .\ i �� I �(II % , ilq�� n•3 -roF of PnoT �u .44#-,\ �! - I/w' `I/ i� ouaLLl' �5 \:. - v SLIGHTLY 0 '• • 4 Q Th. _.- rEX15nhI6BGAvc / // EXISTING GRADE A AU --4, � g $ACKCILL �n`n, S I DE5 of NOLE ?O B6 5L17 WITH a pou'-r FORGE-r V .:t,1! _.,,I,i f- (rr � 5E4ovEL • TF1EY SHOULD Mfrr SE To WATER. all_- iBll iglu=-`vu� iVl= 11 Sr-OarN mp COMOCTEJ UN DISTURBED 5u86eAJE 9r tooiBJ. PiA. • Typical Evergreen Tree Planting Detail (not to scale) 5 Staking and Guying of Trees The purpose of most staking and guying is to prevent a newly planted tree from tipping over in the wind. In Nebraska this practice is often valid. Excessive movement will dislodge the small, fibrous roots from their new footing in the soil before they are firmly established. However many trees are lost because guying materials are not removed or are improperly installed. Staking and guying materials should be strong enough to provide support, but flexible enough to allow some movement. Guying materials should have a broad surface at the point of contact with the tree to prevent damage from rubbing. Plastic horticultural tape or canvas webbing that is at least an inch and a half wide are examples of good-guying materials. All guying materials must be removed at the end of the first growing season to prevent trunk girdling. Any trees that do not establish within a year will more than likely never establish a strong root system. The stakes may be left in the ground, if desired, to protect the trunk from mower and other equipment damage. Wrapping Since several problems can occur with the use of tree wraps,the routine use of wraps is not recommended. Tree wraps should be used only: 1) if a nursery guarantee requires it, 2) if the tree species is known to be susceptible to winter sun scald damage on the trunk, and 3) during the time that the tree is being transported and needs protection from mechanical damage. If used, wrap should be on the tree only during the first winter, and should be removed completely the following spring. Wrap left on the tree during the growing season may girdle the tree as the trunk grows in diameter. Using plastic guards can prevent damage from rodents, mowers and weed trimmers. A simple, yet effective guard can be made using perforated drain tile cut in twelve-inch sections and split down the side so that it can be placed around the tree trunk. Plastic guards should be monitored regularly and removed before rubbing or girdling problems occur. Plastic guards should not be used as a substitute for mulch. Watering When establishing woody plants, water deeply and thoroughly to encourage a healthy and extensive root system. The soil in which the plant was raised probably had a different texture and water-holding capacity than the soil in which it is now planted. This can lead to problems if the root ball stays wet but the surrounding soil is dry or vice- versa. Occasionally use a soil probe to be sure that both the root ball and the surrounding soils are moist. Fertilizing Most soils contain sufficient levels of available nutrients to supply the requirements of-newly planted landscape plants except where construction has either altered the soil or changed its composition. In adequate soils, fertilizer should not be applied during the first several growing seasons while the new roots are establishing themselves. After this period, determination of additional nutrient needs should be made based upon the condition and vitality of the plants and analysis of soil samples. 6 c-25A ' CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebr June 27, 2000 RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, bids were received on May 16, 2000, for providing and installing landscaping in Churchich Park, per the plans and specifications dated May 9, 2000, for the Parks, Recreation and Public Property Department; and, WHEREAS, Yano's Nursery, Inc. submitted the best bid, within bid specifications, in the total amount of$20,652.00; and, WHEREAS, Yano's Nursery, Inc. has complied with the City's Contract Compliance Ordinance No. 28885 in relation to Civil Rights-Human Relations; and, WHEREAS,the Mayor has recommended acceptance of this bid. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, as recommended by the Mayor, the bid in the total amount of $20,652.00 from Yano's Nursery, Inc. for providing and installing landscaping (trees native to the State of Nebraska) in Churchich Park, 3712 South 50th Street,being the lowest and best bid received, within the bid specifications, attached hereto and made a part hereof, is hereby accepted and approved. Funds in this amount shall be paid from 2000 funds in the 1996 Recreation and Culture Bond #2 Fund No. 393, Agency No. 120,Organization No. 1295, and Activity No. 3179. APPROVED AS TO FORM: )-6//V1-`'<- 6-9-00 ITY ATTORNEY DATE P:\PRPP\8920maf.doc By Councilmember Adopted - JUN 2 7 2OOd O � Ai, r �. lerk ' � �' Approved • -- Mayor • 0 CD p' G. h, � UQ ,...,CD ., C) i • 7J • cD cY 0 0 0 cr • a 0 jjii-itJ o co B ' t a N c oar a � 5. ci - _., '-•,-,.; a, ,-c) z " 0-. _\.) \ p. wcr\ ,,-r Q. 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