RES 2023-0119 - Purchase from Century Helicopters-Paravion Technology for maintenance and materials for OPD Air Support Unit City Clerk Office Use Only:
RESOLUTION NO. 2123 —Li1 Publication Date (i applicable):
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Agenda Date: 1/
Department: }
Submitter: S I')t-iflL'.11
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha, Nebraska
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, Century Helicopters, Inc./Paravion Technology, Inc. is the primary vendor for helicopter
parts, repairs, and warranty work for the Omaha Police Department Air Support Unit; and,
WHEREAS, based on expected expenditures, the cost of these miscellaneous parts, labor, and
materials is not to exceed the amount of$50,000.00 for Year 2023; and,
WHEREAS, Century Helicopters, Inc./Paravion Technology, Inc. is a sole source vendor, providing a
unique and non-competitive article, and as provided in Chapter 5.16 of the Home Rule Charter 1956 as
amended, no competitive bidding is necessary; and,
WHEREAS, Century Helicopters, Inc./Paravion Technology, Inc. is a firm qualified to provide the
miscellaneous parts, labor, and materials contemplated herein up to the amount of $50,000.00; and,
WHEREAS, the Mayor has recommended the authorization of these expenditures and payments.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
THAT, as recommended by the Mayor, the expenditures not to exceed the amount of $50,000.00, for
miscellaneous parts, labor, and materials for the Omaha Police Department Air Support Unit, providing a unique
and non-competitive article, and as provided in Chapter 5.16 of the Home Rule Charter 1956 as amended, is
hereby approved.
BE IT FURTHER RESOLVED;
THAT, the Finance Department of the City of Omaha is authorized to pay up to the amount of
$50,000.00 during 2023 for the miscellaneous parts, labor, and materials from the Omaha Police Department
Year 2023, General Fund 11111, Organization 113182 Air Support Unit, Account 43253 Aviation Parts.
S:\OPD\1982pie APPROVED AS TO F .
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c .�� EP TY CITY ATTORNEY
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Adopted:
Attest:
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Approved: I(7Ce
Mayor
Douglas County Purchasing Department
Unique Item/Sole Source Justification
Email the completed sole source packet to: PUR_sole_source@douglascounty-ne.gov
Department: Omaha Police
Vendor: Century Helicopters/ Vendor email: century@paravion.com
Paravion Technology
Estimated annual $500,000.00 City of Omaha expenditures $20,000.00 or more
expenditure: require a resolution, which should be obtained
• following Purchasing approval.
Product/Services Blanket sole source for parts, equipment, services for work on all
requested: OPD Air Support Unit helicopters
Will federal grant monies be used to fund this spend? i I Yes I X No
Place an "X" next to all entries that apply to the proposed sole source product or
service. More than one entry may apply.
1. The listed vendor is the original manufacturer. There are no regional distributors.
(ATTACH: The manufacturer's written certification that no regional distributors exist).
*NOTE: Item No. 3 must also be completed.
2. The parts/equipment are not interchangeable with similar parts/equipment of another
manufacturer. (ATTACH: Memo explaining jstification)
3. This is the only known (a) parts/equipment that will meet the need of the Department or
(b) service that will perform the intended functional need of the Department.
(ATTACH: Memo detailing the specialized function or application.)
4. X The parts/equipment are required from this source to permit standardization.
(ATTACH: Memo describing the basis for standardization request.)
5. This is the only known vendor that can supply this product.
(ATTACH: Memo explaining why no other vendor is acceptable)
6. None of the above apply.
(ATTACH: Memo with detailed justification for the unique item/sole source re uest
The sole source packet should be one ('1) PDF document that includes:
(1) Completed and signed form, (2) department memo and (3) vendor quote/pricing.
The undersigned requests that the competitive procurement process he waived and that the
vendor identified as the supplier of the service or goods. he authorized as a unique source (sole
source) for the service or goods.
)/ A RA. it' c ,� In- (z-2--
Department Head/Elected Official Date
l For Purchasing Department Only:
Digitally signed by Michelle
Michelle Horton Horton
Approved by: Date:2022.05.18 09:36:12
pp 05'00'
NOTE: Sole source is not valid until Purchasing approves by signing this form. Upon approval, this justification
is valid for two(2)years from the date of signature and may be used to make additional purchases for the same product
or service listed on this form. City purchases S20,000 00 or more must still have an annual resolution
Revised 04.05.2022 Neb. Rev. Stat. § 23-3109(I)
1.
INTER-OFFICE COMMUNICATION
POLICE DEPARTMENT
"To Serve and Protect"
May 16,2022
TO: Eric Carlson, Purchasing
FROM: Frank Peck, Chief Pilot
SUBJECT: BLANKET SOLE SOURCE-CENTURY
HELICOPTERS/PARAVION TECHNOLOGY FOR OPD
HELICOPTERS
On March 10, 2020, Century Helicopters was approved as a sole source to prepare the
Bell 407 GX helicopter that was purchased in 2020(Contract ID#6294). This sole source
expired on March 9,2022. Also,on August 20,2021,Century Helicopters was approved
as a sole source to prepare the Bell 505 helicopter that was purchased in 2021 (Contract
ID#7212).
Recently,the OPD Air Support Unit(ASU)needed an Electronic Control Unit(ECU)for
the Bell 407GX helicopter in the amount of$90,594.23 and replacement of shear bearings
in the amount of$36,998.24.
Additionally, there is a possibility of needing to utilize Century Helicopters for planned
services as well as unexpected parts, equipment, and services for any of the helicopters;
therefore, OPD would like to establish a blanket sole source for Century Helicopters for
two years.
Century/Paravion is OPD's primary vendor for helicopter parts, repairs, and warranty
work. Century/Paravion is familiar with the wiring schematics and aware of how all
components are installed in our aircraft.
Century/Paravion is our nearest Bell service center located in Fort Collins, Colorado. In
many cases,the helicopters must be flown to the company worksite. For safety reasons,
it is best not to fly across the country increasing flight time and due to the unpredictable
weather. Additionally, personnel costs, helicopter flight hours, and fuel costs are
significantly less flying to the closest Bell service center.
Century/Paravion weighs the helicopters on-site to ensure the center of gravity for weight
and balance is correct. This eliminates the need for our mechanics to do so after the fact
and makes the helicopters safer for the return flight.
Eric Carlson,Purchasing
May 16,2022
Page 2
Century/Paravion,as our service center,tracks the maintenance issues giving us an extra
set of eyes which assists with quality control.
Immediately working with our primary service center will reduce delays and keep us on
a manageable timeline to keep the helicopters in service.
To permit standardization and consistency; to decrease travel distance, time, and costs;
and for officer safety reasons, OPD wishes to continue to utilize Century
Helicopters/Paravion Technology as a sole source vendor to provide parts, equipment,
and services for all of the OPD ASU helicopters.
Upon approval,a Resolution will be prepared for the Electronic Control Unit(ECU)and
the shear bearings in the total amount of$127,592.47 for the Bell 407GX helicopter. If
any other expenditure throughout the year exceeds the$20,000.00 threshold,a Resolution
will be prepared for each of those expenditures.
Please let me know if you have any questions. I appreciate your consideration.
/ddr
c: Deputy Chief Michele Bang
Carol Robinson,Finance
Attachments
• Current invoice for the ECU for the Bell 407GX
• Current invoice for the shear bearings for the Bell 407GX
• Previous sole source documents approved for the Bell 407GX and Bell 505
helicopters.
Reference: Contract ID#6294 for the Bell 407GX helicopter
Contract ID#7212 for the Bell 505 helicopter
Century Helicopters Inc. Work Order l Invoice
2001 Airway Ave
Fort Collins CO 80524
Ph 970-484-6804
Fx 970-224-3899
FAA Repair Station PN5R125N
For:
Date:4/7/22
Omaha Police Dept.
505 S. 15th St. W/O No. > 12696
Omaha, NE 68102 A/C Type> Bell 407GX
Reg. No. > N402PD
Serial No. > 54322
Total Time> 1595.3
Requirement>Troubleshoot FADEC
Description Amount
Labor Charges (see attached listing) 52.50
Parts and Materials (see attached listing) 90121.42
Miscellaneous Charges (see attached listing) 420.31
State Sales Tax (Oil, Grease, Fuel, Filter,Wash Mat) 3.70% 0.00
Customer may incur bill back charges
If other than C.O.D.,
total amount due within 10 days Sub Total 90594.23
any amount unpaid within this period
will be subject to a 2% per month Amount Due 90594.23
interest charge beginning on the
date of invoice.
The Aircraft and/or Component(s) All new and used parts listed
identified on this work order herein have been manufactured and
was repaired and inspected in maintained to the manufacturers
accordance with current Federal specifications and standards as
Aviation Regulations and was approved by the Federal Aviation
found to be in the following Administration.
condition:
Airworthy [ - ] Unairworthy FORM Cud 007
]
/ REV.C
-� Jan 7,2007
Mechanic: Inspector: ,
Century Helicopters Inc. Work Order/Invoice
2001 Airway Ave
Fort Collins CO 80524
Ph 970-484-6804
Fx 970-224-3899
FAA Repair Station PN5R125N
For: Date:4/13/22
Omaha Police Dept.
505 S. 15th St. W/O No.> 12668
Omaha, NE 68102 A/C Type> Bell 407GX
Reg. No.> N402PD
Serial No. > 54322
Total Time> 1501.8
Requirement>Replace all four Shear Bearings
Description Amount
Labor Charges (see attached listing) 2283.75
Parts and Materials (see attached listing) 23701.99
Miscellaneous Charges (see attached listing) 112.60
State Sales Tax (Oil, Grease, Fuel, Filter,Wash Mat) 3.70% 0.00
Shear Bearings-Reference Invoice No. 2950 26722.19
If other than C.O.D.,
total amount due within 10 days Sub Total
52820.53
any amount unpaid within this period Credit-Reference WO No. 12702 -15822.29
will be subject to a 2% per month Amount Due 36998.24
interest charge beginning on the
date of invoice.
The Aircraft and/or Component(s) All new and used parts listed
identified on this work order herein have been manufactured and
was repaired and inspected in maintained to the manufacturers
accordance with current Federal specifications and standards as
Aviation Regulations and was approved by the Federal Aviation
found to be in the following Administration.
condition:
f 1 Airworthy Unairworthy FORMCHb007
REV C
Jon 7.2007
Mechanic: Inspector: .(1./ . '/
RESOLUTION — ORDINANCE BACKGROUND
To: Department Directors
From: Deputy Chief Steve Cerveny
Police Services Bureau
Date: January 11, 2023
1. Chief Schmaderer
2. Law Department
3. Finance Department I �f
4. Mayor's Office [�
Please sign the attached resolution and forward to the next Department for signature
using this check sheet as a guide.
Please call Trish at x6158 after signature and when forwarding. Thank you.
Subject:
Resolution authorizing purchases from Century Helicopters, Inc./Paravion Technology,
Inc. not to exceed the amount of$50,000.00 for Year 2023.
Initiated by: Frank Peck — Chief Pilot
Reason: miscellaneous parts, labor, and materials needed for work on the OPD ASU
helicopters
Contact Person: Frank Peck, x7815; Captain Mark Desler, x5903
Funding: 2023 Operating Budget
Reviewed by Law: Deputy City Attorney, Michelle Peters