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RES 2000-2335 - Agmt with Catholic Charities for homeless veterans reintegration project �j ► , 351.7. �pAAHA,NF ;o``. NP, • Job Training of Greater Omaha • c;*``, 401; 2421 N 24th St rlf� ,rP� `a' Omaha,NE 68110-2282 n®.t Pl tfm (402)444-4700 °�` s ti Telefax(402)444-3755 Op' D FE9R�r�; 7E Diane L Thomas Director City of Omaha Hal Daub,Mayor • Honorable President and Members of the City Council, The attached is an agreement between City of Omaha/Greater Omaha Workforce Development and Catholic Charities, in the amount of One Hundred Forty Two Thousand Nine Hundred Eighty Five Dollars ($142,985.00) wherein Catholic Charities will provide reintegration, training and placement services to homeless veterans in accordance with the grant received from the United States Department of Labor, Veterans' Employment and Training Service Award No. E-9-5-0-0021 to the City of Omaha/Greater Omaha Workforce Development, fka Job Training of Greater Omaha. The contractor has on file a current Annual Contract Compliance Report Forth (CC-1). As is City policy, the Human Relations director will review the contractor to ensure compliance with the Contract Compliance Ordinance. Your favorable consideration of this Resolution is respectfully requested. Respectfully submitted, Referred to City Council for Consideration: • l -) rJ s4tQ/ / e// Z(.29 Diane Thomas, Director Date MayorsOffice/Title Date CD s Greater Omaha Workforce Development j Approved: Approved: thio Stanley Ti i (' '„ Date Kelly Paris Asaka Date Finance Director � Human Relations Director P:\LAW\I0924skz.doc 1 CONTRACT This Contract is made and entered into on the 1 of July, 2000, by and between Greater Omaha Workforce Development(hereinafter referred to as "GOWD") and Catholic Charities (hereinafter referred to as "Contractor"). RECITALS WHEREAS, the City of Omaha has been designated by the State of Nebraska as Grant Recipient for Workforce Investment Act(WIA) funds; and, WHEREAS, the geographic area covered by this grant includes Douglas, Sarpy, and Washington counties; and, WHEREAS, Catholic Charities assisted with the preparation of a proposal for Homeless Veterans Reintegration Project(HVRP) and desires to provide services thereunder for the period of April 1, 2000, through December 31, 2000, for a contract amount not to exceed $142,985; and, WHEREAS, funding for this project is provided by the Federal Government pursuant to the WIA; and, WHEREAS, the Greater-Omaha Workforce Investment Board's Executive Committee approved this proposal; and, WHEREAS, the Mayor recommends approval of this contract. NOW, THEREFORE, in consideration of the mutual covenants and contracts herein contained, GOWD and the Contractor mutually undertake and agree as follows: I. DUTIES OF THE CONTRACTOR The Contractor agrees to do the following along with all other obligations expressed or implied in this Contract: A. The Contractor shall perform the services set forth in the document attached hereto as Exhibit "A" and by this reference incorporated herein as though fully set forth. Entitled Contractor will take all reasonable means to insure the goals set forth herein are met. B. The Contractor shall submit to GOWD quarterly and one final report on the program outcomes of the Contractor's project (i.e., clinical assessments performed, supportive service provided, social rehabilitative services, and placements into transitional housing). This report must be submitted no later than thirty (30) days after the contracts completion. All reports shall be addressed to Diane Thomas, Director, GOWD, 2421-23 North 24th Street, Omaha, NE 68110. C. The Contractor assures that it shall be liable to repay all funds provided by this grant contract which are determined to be a wrongful expenditure of funds due to: (1)willful disregard of the Workforce Investment Act(WIA) and its implementing regulations, (2)willful disregard of state and local laws, rules or regulations, (3) gross negligence, or(4) failure to observe accepted standards of administration. D. The Contractor assures that it will fully comply with 41 CFR 29-70 and retain all records, books of account, and other documents related to the Contract for a period of(3)three years. If prior to the expiration of the five-year retention period, litigation or an audit has begun, the records, books of account, and documents relating to the grant contract will be retained until the litigation is complete and audit findings are resolved. E. The Contractor assures that it will fully comply with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education amendments of 1972, Section 504 of the Rehabilitation Act of 1983, and the Age Discrimination Act of 1975. The Contractor further assures that no person associated with this grant shall be excluded from participation in, denied the benefits of, subjected to discrimination under, or denied employment because of race, color, religion, sex, national origin, age, handicap, political affiliation or belief and that all programs under this grant shall be open to all citizens and nations of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugees, parolees and other individuals authorized by the Attorney General to work in the Untied States. F. The Contractor assures that it will give the City of Omaha/Greater Omaha Workforce Development(GOWD) and the Nebraska Department of Labor or its representatives the access to and the right to examine all documents related to this Contract. G. The Contractor assures that it will comply with federal, state or local laws governing applicable licensing, taxation and insurance requirements. H. Orders issued pursuant to the Fair Labor Standards Act and set forth as 29 CRF 570.50 with respect to the employment of youths under 18 years of age and the Child Labor Standards of 29 CFR 570.31. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, handicap or political affiliation. The Contractor shall take affirmative action to insure that 2 ,� tt applicants are employed and that employees are treated during employment, without regard to their race, religion, color, sex, national origin, age, handicap or political affiliation. As used herein the word "treated" shall mean and include, without limitation, the following: recruited (whether advertising or by other means) compensated; selected for training, including apprenticeship; promoted; upgraded; demoted; downgraded; transferred; laid off; and, terminated. (Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship.) The Contractor agrees to and shall post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. J. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of GOWD, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, age, handicap or political affiliation. K. The Contractor shall send forth to each labor union or representative of worker with which he has a collective bargaining contract or other contract or understanding notice advising the labor union or worker's representative of the Contractor's commitment under Section 202 of Executive Order 11246 of September 24, 1965, as amended, and shall post copies of the Notice in conspicuous places available to employees and applicants for employment. L. The Contractor shall, in accordance with Omaha Municipal Code Section 10-162, maintaining records and accounts, including property, personnel, and financial records, to assure an account of all contract expenses; make such records and accounts available for audit purposes to the finance director, or any authorized GOWD representative; to retain such records and accounts for a period of five years; submit to GOWD progress reports on a quarterly basis of all activities and functions for which funds of the city are received; submit to the GOWD a contract completion report; and be subject to all federal and local legislation prohibiting discrimination including title VI of the Civil Rights Act, the fair employment practices ordinance(sections 13-88 through 13-103) and the provisions of the Home Rule Charter of the City of Omaha, 1956. II. COMPENSATION A. In consideration of timely performance hereunder, the City agrees to pay an amount not to exceed the sum of$142,985. B. In order to receive payments hereunder, Contractor shall submit to the City an itemized statement and/or voucher reflecting the amounts claimed to be due and owing provided, however, that no amounts shall be paid nor become due and 3 `1 • owing until the City has received, verified, approved and accepted said voucher or statement. Said statements or vouchers shall be issued on or after the first day of each calendar month and shall include only amounts claimed for performance rendered during the immediately preceding month. C. In no event shall the City become obligated to make any payments nor shall any claims or rights accrue hereunder, at any time, for performance that has not already been rendered in timely compliance with the terms and conditions of this contract. No claims or rights shall accrue nor shall any amount become due and owing hereunder unless and until Contractor shall have first performed and thereafter submitted its statement and/or voucher. D. It is understood and agreed that this contract is subject to and conditioned upon the availability and receipt by GOWD of WIA and Homeless Veterans Reintegration Project funds. III. TERM This Contract shall become effective on the date executed by all of the parties hereto; and, shall terminate not later than December 31, 2000. Either party may immediately terminate this Contract upon mailing written notice thereof to the other party; provided that in the event of such early termination, the Contractor shall immediately return to GOWD all unexpended funds advanced to the Contractor under this Contract. IV. INDEMNITY The Contractor covenants and agrees to indemnify and hold harmless the City of Omaha, its officers, agents and employees, its successors and assigns, individually or collectively, from and against all liability for any fines, claims, suits, demands, actions or causes of action of any kind and nature for personal injury or death, or property damage in any way arising out of or resulting from the acts of the Contractor's own employees or agents, and the Contractor further agrees to pay all expenses in defending against any claims made against the City of Omaha based on the acts of the Contractor's employees or agents. The Contractor and City of Omaha shall give prompt and timely written notice of any claim made or suit instituted which, in any way, directly or indirectly, continently or otherwise, affects or might affect the other parties. V. CONFLICT OF INTEREST The Contractor assures that no individual under its employment will exercise any function or responsibility in connection with GOWD funded projects or programs if they have a personal financial interest, direct or indirect, in this Contract nor will the Contractor hire any person having such conflicting interests. The Contractor further assures that no council or board member will be allowed to vote on any Workforce 4 Investment Act(WIA)projects or programs under this Contract where the member has personal financial interest direct or indirect. VI. CAPTIONS Captions used in the Contract are for convenience and are not used in the construction of this Contract. VII. APPLICABLE LAW Parties to this Contract shall conform with all existing and applicable City ordinances, resolutions, state laws, federal laws, and all existing and applicable rules and regulations. Nebraska law will govern the terms and the performance under this Contract. VIII. MERGER This Contract shall not be merged into any other oral or written contract, lease, or deed of any other type. This is the complete and full Contract of the parties. IX. MODIFICATION This Contract contains the entire Contract of the parties. No representations were made or relied upon by either party other than those that are expressly set forth herein. No agent, employee or other representative of either party is empowered to alter any of the terms hereof unless done in writing and signed by an authorized officer of the respective parties. X. ASSIGNMENT Neither party may assign its rights under this contract without the express prior written consent of the other party. XI. AUTHORIZED REPRESENTATIVE In further consideration of the mutual covenants herein contained, the parties hereto expressly agree that for the purposes of the notice, including legal service of process, during the term of this contract and for the period of any applicable statute of limitations thereafter, the following named individuals shall be the authorized representatives of the parties: (a) Diane Thomas,Director (b) Scot L. Adams,Executive Director City of Omaha Catholic Charities Greater Omaha Workforce Development Campus for Hope 2421-23 North 24th Street 3300 North 60th Street Omaha,NE 68110 Omaha,NE 68104 402-444-4700 402-554-0520 5 DATED this.0j day of 000. CITY OF OMAHA/GREATER OMAHA W ORCE DE PMENT 4.‘? Diane Thomas, Director D to CATHOLIC CHARITIES By Scott L. Adams, Executive Director Date ATTEST: CITY OF O • C.�i 2bV .0(1.11/ Ø BySandrL. Msesj Hal Daub, Mayor Date Deputy City Clerk APPROVED BY LAW DEPARTMENT: " Ce()1 A LY21,( '14 Assistant City Attorney Date contract/agreement 6 AUG.22.2000 9:24AM JOB TRAINING-OMAHA 402 444 3755 NO.308 P.2/5 Greater Omaha Workforce Development HVRP Partner Roles/Responsibilities Exhibit A 1. finical Assessment'Servico Catholic Charities will assist with the implementation the Homeless Veterans Reintegration Project(XIVRP) as an integrated and cooperative venture with GOWD and other agencies. The HVRP Outreach Worker/Case Manager(GOWD) and Licensed Mental Health Practitioner (LMHP)from Catholic Charities(CC)will meet with individuals seeking services; (a)to gather information on their eligibility for various services, (b)to gather information on their specific service needs, (c)to refer them to appropriate social service agencies, and(d)to help insure that the proper contacts are made and services are delivered. The HVRP Outreach Worker/Case Manager(GOWD)will actively engage in community outreach to identify community needs and determine where services are inadequate. Where adequate resources do not exist, Catholic Charities will work with area residents and organizations to create the services, either by helping to expand existing community programs or by establishing new ones. The Greater Omaha Workforce Development staff and the participant will initiate an Individual Service Strategy(ISS)to plan and record the:supportive and rehabilitative services to be provided by the program and through referral. 2. Support Services Client needs will be determined on an individual basis and provided for depending upon available funds. The Outreach Worker/Case Manager(GOWD)and a Licensed Mental Health Practitioner (LMHP)will work with each HVRP participant to ensure that, while participating in the program, he/she has access to the goods and services critical to successful reintegration into the workforce. These have been determined to be: D Food: Participants will be screened for food stamp eligibility. They may also participate in Catholic Charities food Pantry programs, If necessary, a temporary food stipend may be issued. ➢ Clothing: Participants will need:appropriate work clothing. Some clothing may be available from other non-proi:lts. Items such as steel-toed work boots may need to be purchased from HVRP grant funds. D Housing: HVRP participants may include veterans residing at OCH. Others may require assistance finding and paying for housing. Flgi hit}g ltas been ai1po.ted for housing gtsisrtigtoe,This has been reflected in the grant Budget. 7/20/00 1 yr AUG.22.2000 9:24AM JOB TRAINING-OMAHA 402 444 3755 NO.308 P.3/5 Greater Omaha Workforce Development HVRP Partner Roles/Responsibilities ' > Mental Health Care/Healthcare/Substance Abuse Treatment: Each HVRP participant will receive an initial physical and mental health screening at the Charles Drew Health Clinic located at OCi. Referrals will be made to Veteran's Administration services when appropriate and available, The VA contracts with OCH to provide substance abuse treatment to veterans, Funding;has been built into the budget for clinical assessment and referral to needed medical treatment for physical and psychiatric disorders including substance abuse. GOWD and Catholic Charities will assess the possibility of obtaining health insurance coverage for participants to ensure they receive prompt medical care and continue to have access to prescription medications so they are physically and mentally able to work. > Transportation: Omaha has minimal public transportation. A van and driver will be needed to transport HVRP participants to and from training, school,job interviews, and work. The Outreach Worker%Case Manager and LMHP will follow up with providers to ensure that HVRP participants receive,the goods and services for which they are eligible. Both will be active advocates and mentors for HVRP participants, Based on previous experience with similar homeless assistance programs,the LMHP has been determined to be critical to a successful psychological and social transition into the workplace and independence in the community. Potential employers have indicated they would be more likely to hire program participants if the HVRP provided an individual to interface with Human Relations departments and assist with job performance issues. The LMHP would also be available to assist veterans overcoming addictions. 3. Eliffibility Determination DVOP/LVER staff,prior to referral to GOWD for assessment and enrollment,will initially screen all veteran applicants in the Title IV-C activity, Such screening will certify that,before being referred, the determination was made by DVOP/LVER personnel that the applicant referred for services met the eligibility requirements, The coordination and accountability of the homeless veterans program rests with GOWD. In order to promote linkages between the program and local service providers(and thereby eliminate gaps or duplication in services and enhance provision of assistance to participants), Greater Omaha Workforce Development'and Catholic Charities will provide project orientation and/or service awareness activities that it determines are the most feasible, 7/20/00 2 AUG.22.2000 9:25AM JOB TRAINING-OMAHA 402 444 3755 NO.308 P.4/5 Greater Omaha Workfotce D;evelopmeat HVRP Partner Roles/Responsibilities Project orientation workshops will be an effective means of sharing information and revealing the availability of other services; Catholic Charities will attend service provider meetings, seminars,,conferences, to develop individual service contracts, and to involve other agencies/shelters in program planning. GOWD and Catholic Charities will cooperate with and assist the State Director of Veteran's Employment and Training (DVET) in the establishment of a.Local Working Committee(LWC) and participate in its activities. The purposes 4af the LWC are to provide advice in planning service delivery, to help promote the establishment and maintenance of linkages with other community services for veterans and the homeless, and work with the local business community to help develop job opportunities for participants. The LWC will be actively involved in program operations throughout the length of the project. The Outreach Veteran Specialist participates in State Homeless Meetings. 4. Marketing • Catholic Charities will be responsible for providing appropriate awareness, information sharing, and orientation activities to the following: 1. Providers of hands-on.services to the homeless, such as, shelter and soup kitchen operators,to make them fully aware of services available to homeless veterans to make them job-ready and place them in jobs, 2. Federal, State,and local entitlement and service agencies, such as,the Social Security Administration,Department of Veteran's Affairs(DVA), State Employment Security Agencies (SESAs)and the Nebraska Workforce Development offices, detoxification facilities,etc,, to familiarize them with the nature and need of homeless veterans. The Memorandum of Understanding between the Nebraska DOL and GOWD defines the roles of the DVOP and/or LVER staff in the implementation of the Title IV-C grant. DVOP and/or LVER staff will provide outreach, screening,referral,placement assistance and where possible, case management service for all Title VII program participants. GOWD staff will s_e e a the h the elig¢ib.Whomeless voters,.ide'iti :e4 i?Y 419 PVQP((-YF ..4n4 7/20/00 3 AUG.22.2000 9:25AM JOB TRAINING-OMAHA 402 444 3755 NO.309 P.5/5 Greater Omaha Workforce Development HVRP Partner Roles/Responsibilities ' improp# ate core aid intensive seryiee acti' iU.es. All homeless veter an applicants will be initially screened by DVOP/LVER staff prior to referral to GOWD for assessment and enrollment in he Title VIE activity. Such screening will certify that,before being referred,the determination was made by DVOP/LVER personnel that the applicant referred for services met the eligibility requirements. Thus, services will be provided as an integrated and cooperative venture of the Employment Security Agency and GOWD. However, the coordination and accountability of the program rests with GOWD. S.Housing Assistance GOWD and Catholic Charities will utilize the non-profit housing network in Omaha as much as possible to qualify HVRP program participants for affordable housing. HVRP participants who participate in the OCH residential treatment programs may stay for up to one year at that location. Additional transitional housing will be needed to serve the 40,60 individuals envisioned by the proposed program. To address this problem, GOWD/Catholic Charities proposes to work with landlords to lease properties to veterans in the HVRP program. GOWD/Catholic Charities will also lease housing that can be used by program participants; the cost of which will be supported through this grant. 7/20/00 4 Direct Cost Descriptions for Applications and Sub-Applicants ?osition Titles Annual Salary Percentage of Proposed Proposed Wage Rate Time Administ;ate Prot m Costs Cost Executive Director 60.000.00 I 0.01 I 600.00 Fiscal Mgr. 50.000.00 I 0.05 1 2.300.00 ?rogram Monitor 32 665.00 I 0.10 32.66.50 Assessment Specialist 23.774.00 0.10 ?377.40 2.377.40 lob Representative 23,774.00 0.20 4.754.30 4.754.30 Outreach Specialist • 21.900.00 1.00 21.900.00 I 54,756.00 0.75 • 4 1,06 7.00 'Clerk Typist n 21.882.00 1 0.05 1.094.10 Van Driver 3.840.00 I 0.50 1.920.00 • 1.3.498.70 73.133.30 Fringe Benefits for All Positions 25% 3374.68 18.278.33 Contractual 67 250.00 • Travel I I 5.635.00 Indirect Costs I I I I Training Costs/Stipends I I I 6.775.00 Other. Rent, Transportation, 9,200.00 Communications I I I Equipment 1 I 1 0 I i 1 Suoo l ies I I 1,300.00 TOTAL COSTS 1 S199,195.00 I I S22.508.00 S176,687.00 I Administration Program * Bold Items indicate revision 7:74--- —� — Omaha/Joi lzisungof.Cr IIma '-. ---- -_`�_�a�.'^z!CSS veterans: - JU'L.c'.Z. Eli 4•:24PM. JOB TRAINING-O -1R. 402 444 37S NO 98 P:a/3 City of Omaha ; Job Training of Gro tar Omaha Dr"ect Cast Descriptions for Applicants and Sub Appli:anta; , : _. .• - Position Titles Annual Sat Wage,Percent Proposed -Proposed - - - _ . - Program V.Y.r Rate: = The- : Admin Costs Costs• - • • • , {4 Executive Director. - 60,000.00 0.617 3eal.10-•- GOWD - • r Fiscal Mgr -- - • 50,000:00 0.0si - 2.500.00• GOWD - Program Monitor. 32,665.00 0.2 5• 8,166.251 - .GOWD Assessment Specialist •' 23,774,007 0.25 5.943501 5.943.50.GOWD Jab Represera ve . "r- ' 23,774.00 .. - . `Q1 .5.943.501 5,943.50,GOWD; - Ou ach Spedalist 21,900,00 1-.00 CC '21.900.00 _" LMHP I 54,756.001 0.75 • 41,057.00 CC . • Cleric Typist If - 21,882.00 0.CSi .( I:094.10 CC: - - •Van Driver 3.840.00 0.50 . ' 1.920.00 CC • 23,15325- 77.869.10 proportional 4 Frf- nge.,3e,.efr\a-for All Portions 25% . 1 • - 5.7.3a.31 . 19.467.03 proportional ;_ - • - ContFac ar . ?3d 31. CC _ s . t _. _ rover.. 5,5 .CO7. T70.00 CCU - . ... . q.. Indirect Coss ' _ . , f - Other. Rent. Transportation, Communications ons r : '-.T. -' - r 9,200.00'CC .. I ►.• ,. _ • - Recnritmeslt - : 6,775.00 GOWD sub Eauiarnect' _ _,. I. .. Supplies -- ... l' : . 1,300.00 CC .. ,., _. .._. Total Costs =-__:::: : . : • '.:,... . • 4,5 5164,618i. 5199,195 .- .:. - - - .. •"Cara ...... y.: • • - .. . _ City of Omaha . - Job Training‘of Great✓r Crratla • • FY 2000 Homeless Veterans R:w:: ;ram;an Project. C-25A CITY OF OMAHA LEGISLATIVE CHAMBER Omaha,Nebr RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: WHEREAS, the City Of Omaha/Greater Omaha Workforce Development, fka Job Training of Greater Omaha, has been designated by the State of Nebraska as the Grant recipient for Job Training Partnership Act (JTPA) funds and Workforce Investment (WIA) funds and the administration of the services designated pursuant to JTPA and WIA throughout the geographic area covered by this Grant which includes Douglas, Sarpy and Washington Counties; and, WHEREAS, Greater Omaha Workforce Development applied for and received a grant from the United States Department of Labor to administer the federal "homeless veterans' reintegration, training and placement project program." WHEREAS, it is in the best interest of the citizens of the City of Omaha to enter into the attached agreement with Catholic Charities to provide services in connection with the Homeless Veterans Reintegration Project (HVRP) in an amount not to exceed$142,985; and, WHEREAS, funding for this project is provided by the Federal Government pursuant to the WIA; and, WHEREAS, the Greater Omaha Workforce Investment Board's Executive Committee approved this proposal; and, WHEREAS, the Mayor recommends approval of this contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA: THAT, the attached Agreement between the City of Omaha/Greater Omaha Workforce Development and Catholic Charities to provide services in connection with the Homeless Veterans Reintegration Project (HVRP), in accordance with the terms and conditions contained in said Agreement, for the period commencing April 1, 2000 and ending December 31, 2000, in an amount not to exceed $142,985, be and hereby is approved and the Mayor is authorized to execute the same on behalf of the City of Omaha. The funds will be paid from Fund No. 198,Organization Number 9111. P:LAW\10925skz.doc APPROVED TO FO By ..-1/z_e r-- od Councilmember ASSISTANT CITY ATTORNEY DATE Adopted AUG 2 2 2000 j CA' 411 gp11 Le. if, Clerk Approve. _ (10 Mayor • . o O g �d S o x o o -0 N > - � 0; C < < - A o � �, C c xoa Po�.do� CQ o ►o g. N O ¢ CD do•a y C o. tO '0NOT, D = CDO CD ro oN.,,„ .4. a., . ...._ N ¢ c O A� n ChD O cs- p) _. Q cD G z � o4vi -co �. �. 0. 20 " IQ 0 5* 2) e, n � a V 0 PI tA \ O O CD Cl., r, O v, Q.• ••-) Q• CD O CD C t. :..-,,'''''''C ', C,.. . 1.\ • • • ' .