RES 2000-3163 - Agmt with Solutech Inc for computer support and maintenance services • 0t NF
`„�� � R E C E I E D Public Works Department
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® l"1 f F • 00 NOV ?2 AM 10: 5 1 1819 Famam Street,Suite 601
o � _.:t..ry December 5, 2000 Omaha,Nebraska 68183-0601
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OMAc� , `�is Telefax(402)444-5248
City of Omaha '.` � Don W.Elliott,P.E.
Hal Daub,Mayor • Public Works Director
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving an extension of the Contract between the City of
Omaha and Solutech; Inc. to provide professional desktop computer support and maintenance
services for the Public Works Department from January 1, 2001 through December 31, 2001.
The original contract with Solutech was adopted by the City Council by Resolution No. 3274 on
December 1, 1998. The first extension of the contract was adopted by Resolution No. 65 on
January 1, 2000.
The original contract included provisions to extend the contract by two additional 12 month
periods, if both parties were in agreement. The Public Works Department would like to exercise
this option and extend the contract for the second 12 month extension. The hourly rates are
unchanged and the provisions of the contract are unchanged. The total estimated fee which will
be spent on this extension is $218,400.00.
Funds for these services will be paid from the year 2001 Sewer Maintenance Division, Sewer
Revenue Maintenance Organization 1461, Agency 140, Fund 541.
The Public Works Department requests your consideration and approval of the attached
Resolution and extension of the Contract.
spectfully ub • , KeTerred o Ci ouncil r o ideration:
,� /// / Grp ou
P.E. D to Mayor's Office/Title Date
Don W. Elliott, �/r Y
Public Works Director
Appro ed: /7) / Approved:
0// /p° -eel c& 7,c a f c /O/.i ' v
Stanley P. imm Date Kellie Paris-Asaka Date
Acting Finance Direaor Human Relations Director
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13220 BIRCH DRIVE 1 SUITE 220
OMAHA, NEBRASKA 1 68164
Norm Jackman October 16, 2000
City of Omaha—Public Works Department
6880 Q Street
Omaha,NE 68137
Dear Mr. Jackman,
Please regard this letter as a statement of work for an extension to our original contract dated December 31, 1998
(Solutech contract#10631) and amended to extend through December 31, 2000.
Solutech will provide the Public Works Department a Network Infrastructure Consultant 40 hour per week to
perform systems,support for the City of Omaha Public Works Department. The projects addressed by the primary
consultant will include but not be limited to: Network server setup and optimization,print server setup, data
backup and restore, implementation and replication of data, and,as directed by Bruce Friedman,workstation
assistance.
Solutech's hourly rates for services for Consultants and for Auxiliary Consultants will remain consistent with the
original agreement. Solutech's fee for the full-time consultant's work during normal business hours is $60/hour.
Solutech's fee for the auxiliary consultant's work is$90/hour. Off-site and telephone support will be billed at a
minimum of one hour. Support provided on-site for the Public Works Department will be billed at a minimum of
four hours. Solutech's fee for after hours support is $120/hour. On-call technical support will be billed at a
minimum of one hour per incident. Pre-scheduled after hours support will be billed at a minimum of four hours.
Based on need and availability, the Public Works Department can draw from additional Solutech resources
without going though another contract or amendment procedure. Once the appropriate resources have been
identified, Solutech will issue a simple Statement of Work outlining the project and the resources to be allocated.
Upon verbal authorization from the Public Works Department, Solutech will begin the activity outlined in the
Statement of Work.
Verbal authorization by the Public Works Department of the Statement of Work will constitute its full acceptance
of the terms of the project and of the resources named in the Statement of Work. By verbally authorizing the
Statement of Work, the Public Works Department agrees to honor the Statement of Work under all of the terms of
the original contract.
Each statement of work will specify the Consultant(s)performing the services and the billing rate that will apply.
This amendment combined with the above mentioned contract fully describes the terms and conditions of this
agreement. No other understandings, agreements, or representations are intended by either party. If you agree to
these terms,please sign, date and return this addendum to Solutech,Inc., retaining one copy for your files. If you
have any questions,please do not hesitate to contact us.
Sincerely,
1
John Talbott
General Manager
Solutech Omaha
Date Authorized Signature
SAINT LOUIS 1 KANSAS CITY 1 OMAHA 1 DES MOINES 1 LOUISVILLE 1 NASHVILLE
• C-25A CITY OF OMAHA
• LEGISLATIVE CHAMBER
Omaha,Nebr December 5, 2000
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the Public Works Department has approximately 250 computers
throughout the City, which require more service that can be provided by the MIS Department on
a timely basis; and,
WHEREAS, Solutech, Inc. has been providing this service in accordance with a-contract that
was adopted by the City Council by Resolution No. 3274 on December 1, 1998 and an extension
of that contract by Resolution No. 65 on January 4, 2000; and,
WHEREAS, the Agreement included provisions to extend the contract for up to
two additional 12 month extensions if both sides agreed and the Public Works Department would
like to exercise this option for January 1, 2001 through December 31, 2001; and,
WHEREAS, all other provisions of the contract are unchanged including the
hourly rates and an estimate of the total fee to be paid in 2001 is $218,400.00; and,
WHEREAS, funds for this service will be paid from the year 2001 Sewer
Maintenance Division, Sewer Revenue Maintenance Organization 1461,Agency 140, Fund 541.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, the Agreement between the City and Solutech, Inc. to provide computer
support and maintenance services for the next 12 months is hereby approved.
BE IT FURTHER RESOLVED:
THAT,the Finance Department is authorized to pay in the amount of$218,400.00
from the year 2001 Sewer Revenue Maintenance Organization 1461, Agency 140, Fund 541.
APPROVED AS TO FORM:
ATTORNEY DATE
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