RES 2001-1463 - Contract with Analysts International for juvenile offenders information/data sharing system (,--
RECEIV F 0 ;21,7,/‘3
���_ �t� ' Office of the Mayor
4 i 1( �r t! „ f1 1 Y (} 22 1819 Farnam Street,Suite 300
xc+® lCt �! o Omaha,Nebraska 68183-0300
•
9, ro (402)444-5000
o'P'TFD FEBA°`,- CITY C l_t hZ K FAX:(402)444-6059
City of Omaha OMAHA, Nt3Rt SKt
Hal Daub,Mayor
Honorable President
and Members of the City Council,
Transmitted herewith is a Resolution approving the award of a contract with Analysts
International to continue with the design and development of the Juvenile Accountability
Incentive Block Grant (JAIBG)/Project Impact Management Infoiivation System (MIS), a
juvenile offenders information/data sharing system. This project is being undertaken by a
consortium of agencies that deal with juveniles including, but not limited to, law enforcement,
the school system, the courts, corrections,probation and parole. The City of Omaha, on behalf of
the agencies, has applied for and received a block grant to provide for this software development.
The cooperative effort to provide for a consolidated information sharing system falls within the
considerations identified in the Deloitte & Touche recommendations for future information
services.
Analysts International will perform the services detailed in the Task Order, attached to the
contract, and will provide a recommendation for the appropriate server to be purchased to
provide the interface with the mainframe data base through which infoiivation can be
communicated to lap and desktop users. The cost of the services to be provided by Analysts
International is estimated to be $139,040.00 and will be paid entirely from the Juvenile
Accountability Incentive Block Grant, Fund 167, Agency 300, Organization 6128, Fiscal Year
2001.
Analysts International has filed the Annual Contract Compliance Report Form, CC-1, in the
Human Relations Department; as is city policy, the Human Relations Director will review the
firm to determine its compliance with Ordinance 28885.
,
Honorable President
and Members of the City Council
Page -2-
The Administration recommends approval of this Resolution and the contract with Analysts
International.
Si Approved:
bafee s z�
Hal aub / . Date Ke lie Paris-Asaka Date
Mayor Human Relations Director
Approved as to Funding:
Stanley P. mm Date
Acting Finance Director,,v
P:\MAY\1923sap.doc
e.
AGREEMENT
THIS AGREEMENT is hereby made and entered into this 9th day of March,2001,by and between the City of
Omaha,a municipal corporation located in Douglas County,Nebraska(hereinafter referred to as the"City"),and
Analysts International Corporation(hereinafter referred to as the"CONTRACTOR"),on the terms,conditions and
provisions as set forth herein below.
I. PROJECT NAME AND DESCRIPTION
Juvenile Accountability Incentive Block Grant/Project Impact Management Information System(Phase II)
II. DUTIES OF CONTRACTOR
A. CONTRACTOR agrees to perform,as set out and more fully described in Task Order 2001-01
attached hereto,for the City.
B. CONTRACTOR designates Bob Van Haute as its contact person for this contract..
III. DUTIES OF CITY
A. City designates Gail Braun as its contact person for this contract,who shall provide a notice to proceed
and such other written authorizations as are necessary to commence with the contract and various
aspects of it.
IV. COMPENSATION AND PAYMENT
A. CONTRACTOR shall be paid in accordance with the rate and payment provisions set forth in Task
Order 2001-01 attached hereto. The total level of effort estimated for the project described in Task
Order 2001-01 is 1,580 hours. The work is to be performed by the Analysts International Internet
Development team in the Omaha office at a rate of$88.00 per hour. The total estimated cost for the
services described in Task Order 2001-01 is$139,040. No effort beyond the time and cost estimates
set forth in Task Order 2001-01 will be performed without written agreement between the City and
CONTRACTOR.
B. Reimbursable expenses shall be billed to the City by the CONTRACTOR.
C. INCREASE OF FEES
The parties hereto acknowledge that,as of the date of the execution of the Agreement,Section 10-142
of the Omaha Municipal Code provides as follows: Any amendment to contracts or purchases which
taken alone increase the original fee as awarded(a)by ten percent,if the original fee is one hundred
fifty thousand dollars($150,000)or more,or(b)by seventy-five thousand dollars($75,000)or more,
shall be approved by the City Council in advance of the acceptance of any purchase in excess of such
limits. However,neither contract nor purchase amendments will be split to avoid advance approval of
the City Council.
V. OWNERSHIP
All plans and specifications provided pursuant to the terms of this Agreement shall be and become the
property of the City.
No additional compensation shall be due the CONTRACTOR from the City for such plans. However,if
the plans are re-utilized on projects other than those noted above,by the City,the City agrees to contract
with the CONTRACTOR for any required adaptations,contingent upon the negotiation of a fee for this
service acceptable to both the City and the CONTRACTOR.
VI. ADDITIONAL SERVICES
In the event additional services for the aforementioned project not covered under this Agreement are
required,CONTRACTOR agrees to provide such services at a mutually agreed upon cost.
i a.
VII. INSURANCE REQUIREMENTS
CONTRACTOR shall carry professional liability insurance and shall carry workers'compensation
insurance in accordance with the statutory requirements of the State of Nebraska.
VIII. INDEMNIFICATION
(1) To the fullest extent permitted by law,the CONTRACTOR shall defend,indemnify and hold harmless
the City,its agents and employees,their successors and assigns,individually and collectively,from and
against all claims,suits,damages,fines,losses and expenses,including but not limited to attorneys'
fees,arising out of or resulting from the provision of services under this Agreement,provide that such
claim,suit,damage,fine,loss or expense is attributable to bodily injury,sickness,disease or death,or
to injury to or destruction of tangible property including loss of use resulting there from,but only to
the extent caused in whole or in part by negligent acts or omissions of the CONTRACTOR,anyone
directly or indirectly employed by it,or anyone for whose acts it may be liable,regardless of whether
or not such claim,suit,damage,fine,loss or expense is caused in part by a party indemnified
hereunder such obligation shall not be construed to negate,abridge,or reduce other rights or
obligations of indemnity which would otherwise exist as to a party or person described in this
paragraph.
(2) In claims against any person or entity indemnified under this paragraph by an employee of the
CONTRACTOR,anyone directly or indirectly employed by it,or anyone for whose acts it may be
liable,the indemnification obligation under this paragraph shall not be limited by a limitation on
amount or type of damages,compensation or benefits payable by or for the CONTRACTOR under
workers'or workmen's compensation acts,disability benefit acts or other employee benefit acts.
IX. TERMINATION OF AGREEMENT
This Agreement may be terminated by the City upon written notice to the CONTRACTOR of such
termination and specifying the effective date at least seven(7)days prior to the effective date of such
termination. In the event of termination,the provider shall be entitled to just and equitable payment for
services rendered to the date of termination,and all finished or unfinished documents,studies,drawings,
models or reports shall become,at the City's option,its property.
X. GENERAL CONDITIONS
A. Non-discrimination.Neither party shall,in the performance of this Agreement,discriminate or permit
discrimination in violation of federal or state laws or local ordinances because of race,color,sec,age,
or disability as recognized under 42 USCS 12101 et seq.and Omaha Municipal'Code 13-89,political
or religious opinions,affiliations or national origin.
B. Captions. Captions used in this Agreement are for convenience and are not used in the construction of
this Agreement.
C. Applicable Laws. Parties to this Agreement shall conform to all existing and applicable city
ordinances,resolutions,state laws,federal laws,and existing and applicable rules and regulations.
Nebraska law will govern the terms and the performance under this Agreement.
Living Wage Ordinance
(1) This contract is subject to the Living Wage Ordinance,of the Omaha Municipal Code.The
ordinance requires that,unless specific exemptions apply or a waiver is granted,all employers(as
defined)under service contracts and recipients of city financial assistance(as defined),shall
provide payment of a minimum living wage to employees. Such rate shall be adjusted annually
pursuant to the terms of the Omaha Living Wage Ordinance,of the Omaha Municipal Code.
(2) Under the provisions of the Omaha Living Wage Ordinance,the city shall have the authority,
under appropriate circumstances,to terminate this contract and to seek other remedies as set forth
therein,for violations of the ordinance.(Ord.No.35195, § 1,4-18-00)
t
7. f
D. Interest of the City. Pursuant to Section 8.05 of the Home Rule Charter,no elected official or any
officer or employee of the City shall have a financial interest,direct or indirect,in any City Agreement.
Any violation of this section with the knowledge of the person or corporation contracting with the City
shall render the Agreement void able by the Mayor or Council.
E. Interest of the Provider. The CONTRACTOR covenants that he or it presently has no interest and
shall not acquire any interest,direct or indirect,which would conflict with the performance of services
required to be performed under this Agreement;he further covenants that in the performance of this
Agreement;no person having any such interest shall be employed.
F. Merger. This Agreement shall not be merged into any other oral or written agreement,lease or deed of
any type. This is the complete and full agreement of the parties.
G. Modification. This Agreement contains the entire Agreement of the parties. No representations were
made or relied upon by either party other than those that are expressly sat forth herein. No agent,
employee or other representative of either party is empowered to alter any of the terms hereof unless
done in writing and signed by an authorized officer of the respective parties.
.H. Assignment. The CONTRACTOR may not assign its rights under this Agreement without the express
prior written consent of the City.
I. Strict Compliance. All provisions of this Agreement and each and every document that shall be
attached shall be strictly complied with as written,and no substitution or change shall be made except
upon written direction from authorized representative.
J. Equal Employment Opportunity Clause. Annexed hereto as Exhibit"C"and made a part hereof by
reference are the equal employment provisions of this contract. Refusal by the CONTRACTOR to
comply with any portion of this program as therein stated and described will subject the offending
party to any or all of the following penalties:
(1) Withholding of all future payments under the involved contracts to the CONTRACTOR in
violation until it is determined that the Provider is in compliance with the provisions of the
contract;
(2) Refusal of all future bids for any contracts with the City or any of its departments or divisions
until such time as the provider demonstrates that he has established and shall carry out the policies
of the program as herein outlined.
EXECUTED this day of March,2001.
CONTRACTOR
atm, By
ATTEST
William C.Kuck,Practice Manager
EXECUTED this-6 day of .is '001.
CITY icipal oration
By
ATTEST May is Office/Title
APPROVED AS TO FORM:
ity Attorney
CITY OF OMAHA
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT
PROJECT IMPACT MANAGEMENT INFORMATION SYSTEM PROJECT
TASK ORDER 2001-01, ANALYSTS INTERNATIONAL
I. CONTRACTUAL REFERENCE
This document represents the first task order issued under the attached Agreement between the
City of Omaha and Analysts International for the Juvenile Accountability Incentive Block
Grant/Project Impact Management Information System (JAIBG/Project Impact MIS). This task
order is for the design and development of Phase II enhancements to the JAIBG/Project Impact
MIS.
II. OBJECTIVE
The City of Omaha is seeking a vendor to design and develop Phase II enhancements to the
JAIBG/Project Impact MIS. The current system consists of a data warehouse fed weekly from
the Douglas County mainframe. Information maintained in the data warehouse is accessible
through a secure web interface. Users can also download the information to laptop computers
for viewing or updating off-line, and synchronizing with the central data warehouse at a later
time.
III. SCOPE OF WORK
The scope of this task order includes modification of the JAIBG/Project Impact MIS to support
additional data sources including the Omaha Public Schools System, the Nebraska Probation
Management Information System, and the Nebraska Department of Health and Human Services System.
It also addresses new requirements that were identified in Phase I, but deferred as enhancements
in Phase II. The scope of work includes the specific tasks outlined below:
1. Project Planning and Management
a. Prepare Project Status Reports.
b. Conduct Project Status Review Sessions.
2. Requirements Gathering
a. Conduct interviews.and design sessions with client groups.
b. Document requirements in the Requirements Specification.
c. Review and approval of the requirements baseline.
d. Develop test plan against requirements baseline.
3/9/01 Confidential 1
ti.
3. Data Warehouse Review
a. Review current and projected data requirements.
b. Document changes to the data model in the Database Design Specification.
c. Review and approval of changes to the data model.
d. Modify the database.
4. Security Review
a. Review security requirements.
b. Incorporate and document changes to the security model.
c. Review and approval of changes to the security model.
d. Develop a prototype for the modified user interface to security administration.
e. Present,evaluate,and refine prototype.
f. Modify internal software components.
g. Integrate modified components with user interface.
h. Develop test procedures.
5. External Interface Development
a. Omaha Public Schools System Interface
i. Review sample data.
ii. Revise business rules for validation,cleansing,and correlation,if necessary.
iii. Revise interface support software,if necessary.
iv. Revise test procedures,if necessary.
b. Nebraska Probation Management Information System Interface
i. Review data definition and sample data.
ii. Document business rules for validation,cleansing,and correlation.
iii. Develop interface support software.
iv. Develop test procedures.
c. Nebraska Department of Health and Human Services System Interface
i. Review data definition and sample data.
ii. Document business rules for validation,cleansing,and correlation.
iii. Develop interface support software.
iv. Develop test procedures.
6. User Interfaces
a. Inputs
i. Revise Current Status Input Screen
1. Review the requirements and data model.
2. Develop prototype.
3. Present,evaluate,and refine prototype.
4. Modify internal software components.
5. Integrate modified components with user interface.
6. Develop test procedures.
ii. Revise Nightlight/Cease Fire Operations Input Screen
1. Review the requirements and data model.
2. Develop prototype.
3. Present,evaluate,and refine prototype.
4. Modify internal software components.
5. Integrate modified components with user interface.
6. Develop test procedures.
3/9/01 Confidential 2
b. Outputs and Data Update Interfaces
i. Educational Information •
1. Review the requirements and data model.
2. Revise prototype;if necessary.
3. Present,evaluate,and refine prototype.
4. Modify internal software components,if necessary.
5. Integrate modified components with user interface.
6. Revise test procedures,if necessary.
ii. Event History
1. Review the requirements and data model.
2. Develop prototypes.
3. Present,evaluate,and refine prototypes.
4. Design and develop internal software components.
5. Integrate components with user interface.
6. Develop test procedures.
7. Data Analysis
a. Review the requirements and data model. •
b. Enhance data extract capabilities.
c. Develop test procedures.
8. Ad Hoc Reporting
a. Review the requirements and data model.
b. Enhance ad hoc reporting capabilities.
c. Develop test procedures.
9. Testing and Deployment
a. Execute all test procedures on development platform, documenting any anomalous
behavior.
b. Identify, analyze, and correct software problems.
c. Install custom software on target platform.
d. Execute all test procedures, documenting any anomalous behavior.
e. Identify, analyze,and address software problems.
f. Review and approve the tested software, and turn over to client for testing. Client is to
determine which areas of the application(s) are to be tested, how the testing is to be
completed,who among their users will complete the testing, and that all other elements of
the system (hardware, operating systems, network capability, user training, software
installation, etc.)are in place so that the application(s)can be used in production.
3/9/01 Confidential 3
V. CLIENT ASSETS
The critical client resources required for this effort are people and information.
Knowledgeable client personnel must be available for informal discussions, group requirements
and design sessions, formal reviews, and status meetings throughout the project. A designated
client sponsor with the authority to make project-related decisions must be available throughout
the project as well.
Sample data from the Omaha Public Schools System, the Nebraska Probation Management
Information System and the Nebraska Department of Health and Human Services System is
critical to this effort. Accurate documentation and/or people with a detailed understanding of
these source systems must be available as well.
VI. DELIVERABLES
The project deliverables from Phase I will be updated with changes resulting from Phase II
enhancements.
VII. CLIENT REPRESENTATIVE
Client Name: City of Omaha
Project Manager: Gail Braun
Telephone: 402-444-5286
VIII. CONTRACTOR REPRESENTATIVE
Contractor Name: Analysts International Corporation
Project Manager: Bob Van Haute
Telephone: 402-894-7045
3/9/01 Confidential 4
IX. COST ESTIMATE AND PAYMENT
The estimated cost for the project activities included in this task order is outlined below:,
Staff Hours
Project Support NPMIS HHS
Activities (1) (2) (3)
Analysis 32 60 84
User Interface and 24 12 12
Prototyping
Database Design 80 144 216
Application Design 16 16 24
Code and Unit Test 76 72 108
Integration Testing 8 12 20
Training 300 0 0
Project Management 24 96 144
Totals 560 412 608
(1)Operational Support,Maintenance and Enhancements(includes Omaha Public Schools Interface)
(2)Nebraska Probation Management Information System Interface
(3)Nebraska Department of Health and Human Services System Interface
The estimated schedule for the above project activities is four months in duration, starting
February 2001 and ending June 2001, and is dependent upon the availability and full cooperation
of client personnel for requirements gathering and activity reviews.
The total level of effort estimated for this project is 1,580 hours. The work is to be performed by
the Analysts International Internet Development team in the Omaha office at a rate of$88.00/hr.
The total estimated cost for the services described in this task order is $139,040. Analysts
International will invoice the City of Omaha on a monthly basis for hours worked. No effort
beyond this time and cost estimate will be performed without written agreement between the
City of Omaha and Analysts International.
3/9/01 Confidential 5
X. AUTHORIZATION
Analysts International shall proceed with the scope of work described herein.
Client Acceptance:
Accepted by: ati.A.,‘-a4 (-- Date: 2-9-0/
Accepted by: Date: ACT
Analysts International Acceptance:
Accepted by: ,2` � Date: _) - l�r ��°`� I
William C. Kuck, Practice Manager
3/9/01 Confidential 6
•
EXHIBIT"C"
During the performance of this contract,the contractor agrees as follows:
1) The contractor shall not discriminate against any employee applicant for employment because of race,
religion,color,sex,national origin,or disability as defined by the Americans With Disabilities Act of
1990 and Omaha Municipal Code 13-82. The contractor shall take affirmative action to ensure that
applicants are employed and that employees are treated during employment without regard to their
race,religion,color,sex or national origin. The contractor shall take all actions necessary to comply
with the Americans With Disabilities Act of 1990 and Omaha Municipal Code(Chapter 13)including,
but not limited to,reasonable accommodation. As used herein,the word"treated"shall mean and
include,without limitation,the following: Recruited,whether advertising or by other means;
compensated; selected for training,including apprenticeship;promoted;upgraded;demoted;
downgraded;transferred;laid off;and terminated. The contractor agrees to and shall post in
conspicuous places,available to employees and applicants for employment,notices to be provided by
the contracting officers setting forth the provisions of this nondiscrimination clause.
2) The contractor shall,in all solicitations or advertisements for employees placed by or on behalf of the
contractor,state that all qualified applicants will receive consideration for employment without regard
to race,religion,color,sex or national origin.
3) The contractor shall send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding a notice advising the labor union or
worker's representative of the contractor's commitments under the equal employment opportunity
clause of the city and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
4) The contractor shall furnish to the contract compliance officer all federal forms containing the
information and reports required by the federal government for federal contracts under federal rules
and regulations,and including the information required by section 10-192 to 10-194,inclusive,and
shall permit reasonable access to his records. Records accessible to the contract compliance officer
shall be those which are related to paragraphs(1)through(7)of this subsection and only after
reasonable notice is given the contractor. The purpose of this provision is to provide for investigation
to ascertain compliance with the program provided for herein.
5) The contractor shall take such actions with respect to any subcontractor as the city may direct as a
means of enforcing the provisions of paragraphs(1)through(7)herein,including penalties and
sanctions for noncompliance;however,in the event the contractor becomes involved in or is threatened
with litigation as the result of such directions by the city,the city will enter into such litigation as is
necessary to protect the interests of the city and to effectuate these provisions(of this division);and in
the case of contracts receiving federal assistance,the contractor or the city may request the United
States to enter into such litigation to protect the interests of the United States.
6) The contractor shall file and shall cause his subcontractors,if any to file compliance reports with the
contractor in the same form and to the same extent as required by the federal government for federal
contracts under federal rules and regulations. Such compliance reports shall be filed with the contract
compliance officer. Compliance reports filed at such times as directed shall contain information as to
the employment practices,policies,programs and statistics of the contractor and his subcontractors.
7) The contractor shall include the provisions of paragraphs(1)through(7)of this section, "Equal
Employment Opportunity Clause,"and section 10-193 in every subcontract of purchase order so that
such provisions will be binding upon each subcontractor or vendor.
ti i
S1111v
- � Office of the Mayor
®tt ^ _ (;I ;J, 1 4 1819 Farnam Street,Suite 300
l ) Omaha,Nebraska 68183-0300
9A ti' (402)444-5000
oR4T fD FEeR`rP_ FAX:(402)444-6059
•
City of Omaha L ' + .
Hal Daub,Mayor
•
Honorable President
and Members of the City Council,
Attached is a Resolution authorizing the City of Omaha to accept a grant award in the amount of
S724,070.00 from the Nebraska Commission on Law Enforcement and Criminal Justice for the .
City of Omaha and Douglas County .to receive funding through the Juvenile Accountability
Incentive Block Grant (JAIBG) program based on Title II of H.R. 3, the Juvenile Accountability
Incentive Block Grants Act of 1997. The goal of the JAIBG Program is to promote greater
accountability in the juvenile justice system.
•
The City of Omaha and Douglas County are collaborating to strengthen the capability of the
Omaha/Douglas County juvenile justice system to hold juveniles accountable for criminal
offenses. This funding will continue to target the need to facilitate the tracking of serious violent
juvenile offenders across the criminal justice agencies systems. JAIBG Phase 2 will:
1) Continue the development of the integrated information sharing systems between the
criminal justice agencies and the Omaha Public Schools to identify common youth.
Critical to the information sharing is a comprehensive database that will track juveniles
across criminal justice agencies and/or health and human service organizations. enabling
agencies to share real time information regarding juveniles in the system. The following
criminal justice agencies and public agencies serving juvenile offenders are initially
included in the network: Juvenile Probation, Adult Probation. Douglas County Youth
Center. County Attorney. Juvenile Court, City Prosecutor, Criminal Court, Omaha Public
Schools, Omaha Police Department, Douglas County Sheriff, Juvenile Parole, Project
Impact.
2) Continue the development of a uniform risk/needs assessment tool to be administered by
juvenile probation, adult probation and the Douglas County Youth Center as soon as the
juvenile enters the criminal justice system. Use of the assessment will determine
appropriate placement and graduated sanctions.
3) Continue the graduated sanction/disposition options. Electronic Monitoring (EM) and
Day/eveninu Reporting Center(DRC) are the two priority disposition graduated sanctions
determined by the Juvenile Accountability Task Force for Phase I funding to continue
during Phase 2.
,Nebraska commission
•on Law Enforcement - - • Grant Award
and Criminal Justice
St.; ..ntee Grant Number Date of Award Program
City of Omaha-Omaha 99-JA-600 July 28, 2000
Project Title Grant Amount
Federal 724,070.00
City of.Omaha/Douglas County Juvenile '
Accountability Incentive Block Grant Phase II Match 131,703.00
Total 855,773.00
Approved Budget For Project
C.`..TEGOR.Y FEDERAL MATCH I TOTAL
SHARE SHARE PROJECT COST
Personnel 26,000.00 6,500.00 32,500.00
Consultants/Contracts 583,970.00 125,203.00 709,173.00
Travel
Supplies/Operating/Expenses
. Construction/Equipment Rental
Eqi_ .ent 109,100.00 0.00 109,100.00
Other 5,000.00 0.00 5,000.00
Total Amount 724,070.00 131,703.00 855,773.00
1 % Contribution
This aw:.id is subject co the General and Fiscal Conditions established by the Nebraska Commission on Law Enforcement and Criminal Justice and to the and Criminal Justice and to the
si ccial conditions enclosed with this award is indicated below.
The grant period will be from January 1,2001 to December 31, 2001 except as authorized by the Commission. To be a valid grant,this Grant Award
must be:igred and returned to the Commission within 30 days of receipt Suhgantees will retain the Pink copy.
The subgrantee hereby attests and affirms that the required cash match will be designated,appropriatM and expanded for the project within the duration of the Grant period.
X This award is subject to special conditions(enclosed).
(:\ij •
i .... .fiiig-
Signature of Executive Director or Representative Signs a of Project Director
A r.it L. Curtis, Executive Director y _/. I., )
Gail Braun, Grant Coordinator . 10/10/00
Typed N• Band Title Date Typed Name and Title Date
•, , �,, dig. Caid,4_,
Si y . of Authorized.;t coal Signature of Finan Officer
(Ma;' aunty Board Chairman,etc.) (County Treasurer, ity Clerk,etc.) •
Hal Daub, Mayor Stan Timm, Acting Director /0/f31(2.
Typed Name and Title Date Typed Name and Title Finance Department Date
•
Nebraska •
Commission on Subgrant
Form GA-3
Law Enforcement and Special Conditions Rev.6/99
riminal Justice
Subgrantee: Subgrant Number:
Distribution:
Original to Commission, 99-JA-600
Goldenrod'to Subgrantee
City of Omaha- Omaha Subgrant Title:
City of Omaha/Douglas County
Juvenile Accountability Incentive
Block Grant Phase II
This contract is subject to the standard conditions agreed to in the original application and the signed Certified Assurances.
In addition, the subgrantee must comply with the Office of Justice Programs "Financial and Administrative Guide for
Grants" (OW M 7100.1 C), Federal Program Guidelines and the Commission on Law Enforcement and Criminal Justice
(Crime Commission) Guidelines and the following special conditions:
1 . The Commission shall have access to all project related
materials for the purposes of audit and examinations . All
records shall be retained for five (5) years from the date
of the final fiscal report unless an audit is in progress
or the findings of a completed audit have not been
resolved satisfactorily;
2 . Audits - All audits will comply with the Single Audit Act
of 1984 , as amended. Audits for private non-profit
agencies shall comply with Circular A-133 ;
Agencies and organizations receiving federal funds from
various sources totaling $300, 000 or more during their
-- Fiscal Year, are required to have an annual audit .
Agencies and organizations receiving federal funds from
various sources totaling less than $300, 000 during their
Fiscal Year are not required to have an annual audit;
A copy of the audit is to be submitted to the Crime
Commission as soon as the audit is completed;
3 . The Grant Award must be accepted (signed by the subgrantee
officials) and returned to the Crime Commission within
thirty (30) days from the receipt of the Grant Award;
•
4 . The notice of the "Subgrant Implementation" must be
submitted within sixty (60) days after the start date of •
the project;
5 . The subgrantee will submit the "Grant Activity Suuuuary
Report" quarterly. Reports are due on the 15th of the
month following the end of each quarter (same as Cash
Reports) ;
SUBGRANT SPECIAL CONDITIONS - Page 2
GRANT #
6 . The subgrantee will submit "Cash Report/Cash Requests" by
the fifteenth (15) of the month following the end of every
quarter during the grant period as well as a final "Cash
Report" reflecting the total grant expenditures at the end
of the grant period;
'1 . Any publicity of this project will include an
acknowledgment of funding by the , Nebraska Commission on
Law Enforcement and Criminal Justice (Crime Commission) .
A copy of such publicity shall be sent to the Crime
Commission. When issuing statements, press releases,
requests for proposals, bid solicitations and other
documents describing projects or programs funded in whole
or in part with Federal money, all grantees receiving
Federal funds, including but not limited to State and
local governments, shall clearly state (1) the percentage
of the total cost of the program or project which will be
financed with Federal money, and (2) the dollar amount of
Federal funds for the project or program;
8 . Federal grant funds will not be used to supplant State,
local or any other funds that would otherwise he
available . The agency' s budget cannot decrease as a
result of grant dollars . If an existing employee is
assigned to this project, his or her position must be
backfilled. The agency' s personnel cannot decrease as a
result of this grant project;
9 . No Federal grant . funds shall be used for costs existing
prior to the grant period;
10 . The subgrantee Project Director and/or Fiscal Officer or
a designated representative shall attend the Grant
Management Seminar sponsored by the Crime Commission;
11 . The subgrantee agrees that any publication (written,
visual or sound, excluding press releases, newsletters,
and issue analysis) issued by the subgrantee describing
programs or projects funded in whole or in part with
Federal funds, shall contain the following statement :
-
SUBGRANT SPECIAL CONDITIONS Page 3
GRANT #
"This project was supported by Grant #
awarded by the U. S . Department of Justice,
Office of Justice Programs . The Assistant
Attorney General, Office of Justice Programs
coordinates the activities of the following
program offices and bureaus : Bureau of Justice
Assistance, Bureau of Justice Statistics ,
National Institute of Justice, Office of
•
Juvenile Justice and Delinquency Prevention, The
Violence Against Women Office and the Office for
Victims of Crime . Points of view or opinions
contained within this document are those of the
author and do not necessarily represent the
official position or policies of the U. S .
Department of Justice . "
Two copies of any such publication are to be submitted to
the Crime Commission;
12 . Subgrantees will comply with all applicable
nondiscrimination requirements . No person shall be•
excluded from participation in, denied the benefits of,
subjected to discrimination under, or denied employment in
connection with any activities receiving funds under the
Act on the basis of race, color, religion, age, sex,
national origin or handicap;
13 . The Subgrantee must insure any required match is met and
that match is documented before the end of the project
period. No other Federal funds shall be used to meet the
match;
14 . Subgrantees shall submit statistical reports as required
by the Nebraska Crime Commission;
15 . Federal and matching funds are to be used for the purpose
stated in the approved grant application. Any changes
must be approved by the Nebraska Crime Commission prior to
the change taking place;
16 . The subgrantee will revise and resubmit any and all
written portions of the grant application as required by
the Crime Commission staff;
. 17 . Federal funds cannot be used for lobbying. If. matching
funds are used for lobbying, a disclosure report shall be
submitted to the Crime Commission;
18 . If at any time during the grant period the subgrantee is
barred from doing business with the Federal Government,
the Crime Commission shall be notified;
SUBGRANT SPECIAL CONDITIONS - Page 4 •
GRANT # •
All agencies who are participants in the awarded project
shall establish and maintain a drug free workplace policy.
•
•
•
•
•
•
kAlet<44-N
ignature of Project Director
06/' l 0/X0
Date
• JAIBG Phase 2 BUDGET _ .__._._..._ ..
Award Required Match
Douglas County $160,815 $17,868 New Budget Items for Phase 2 Italicized
G if Omaha $563,255 $62,584
$724,070 $80,452
JAIBG 2
Bud&et Match Total
Personnel
City Prosecutor's Office-Court Scheduler- Salary 26,000
Fringe Benefits (25%) 6,500 32,500
Consultants/Contracts
Dgls Cty Youth Center-EM Coordinator- Salary 34,611
Fringe Benefits (33%) 11,422
46,033
Dgls Cty Youth Center-EMAssist Coordinator-Salary 19,591
25hr/wkX52wkXS15.07/hr
County Attorney Office-Juvenile Attorney- Salary 32,000
Fringe Benefits (25%) 13,781 45.781
Project Impact-Coordinator- Salary Apr to UNO 40,000
Fringe Benefits (25%) 10,000
50,000 50,000
F ct Impact - Staff support-Salary Dgls Cty no FB 32,000
Dr. Dufher Consultant 19,500
For the development data warehouse, software application,
i,:f rm tion. system &connectivity
Analyst:, hicernational
Data warehouse & Software application working w/ 100,000
juvjust agencies databases
ISED -Process and Impact Project Evaluation Phase 2 74,758
Graduated Sanctions Programs
Wesley Day/Evening Reporting- 14 slots 195 days$75.40/day 205,842
DCYC Electronic Monitoring-lease equipment 30monitors 27,375
233,217 100,000 333,217
Travel
EM Coordinator&Assist Coordinator (.31 mi = 33,365) 10,343
Juvenile/Substance Abuse Program Coordination 50,000
OPS Admin Support 4,950
P - 'Tc awareness cost of juveniles in the systems 15,000
Douglas County Sheriff's Office Admin 8,000
JAIBG 2
Budget Match Total
Equipment
✓City Prosecutor Elmo Document Projector & 5,000
• Juvenile case processing 1,000
Purchased Phase 1 6,000 6,000
✓OPS Laptop/printer&supplies/copies 3,100
Purchase Phase 1
Other Costs
Risk/need assessment tools 5,000
Total $724,070 131,703
Award Amount $724,070
Project Match 131,703
Total Project$ $855,773
•
•
Grant # •
( (For State Use Only)
NEBRASKA CRIME COMMISSION
1999 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT APPLICATION
APPLICANT INFORMATION
-
1. Federal Employer ID# 47-6006304
2. Project Title: City of Omaha/Douglas Co. Juvenile Accountability Incentive
3. Applicant Name: City of Omaha Block Grant Phase II
(Agency )
4. Address: 1819 Farnam S t. , Suite 300
Omaha, NE 68183-0300
5. Project Director Gail Braun
1c:;Cpi]Ullc', L=:Q:))44.4-52$6
Email: gbraun@ci.omaha.ne.us
Address: City of Omaha
1819 Farnam St. , Suite 300, Omaha, NE 68183-0300
6. Fiscal Officer: Stan Timm Telephone ( 402 )444-5417
• (cannot be Project Director) Email:s timm@ci.omaha.ne.us
Address: City of Omaha
1819 Farnam St. , Suite 1004, Omaha, NE 68183-1004
•
7. Proposed Project Period: From Jan. 1 , 2001 • To
Dec. 31 , 2001
8. Previous Commission Funding for this Project:
Grant Number:9 8-JA-607 Amount 724,460.00
Year: 1998
Grant Number: Amount:
Year:
9. Demographic Impact: List the area(s) served by the project (cities/counties)
-Rma4ia, NE
Douglas County
10. Type of Agency:
State Agency X Unit of Local Government
11. If Awarded, These Funds Will:
x Create New Services/Activities
•
x Enhance Existing Program(s)
Continue Existing Program(s)
•
r - _ •
•
•
•
BUDGET SUMMARY
Ctt
NEBRASKA CRIME COMMISSION—GRANT APPLICATION
BUDGET SUMMARY
Category Requested Match Total
Amount Share Project Cost
A. Personnel 26,000 6,500 32,500
B. Consultants/Contracts 583,970 125,203 ' 709,173
C. Travel
U. Supplies/Operating Expenses
E. Construction
F. Equipment 109,100 109,100
G. Other Costs 5,000 5,000
TOTAL AMOUNT 724,070 131,703 855,773
% Contribution 15%
CERTIFICATION: I hereby certify the information in this application is accurate and, as the authorized
official for the project, hereby agree to comply with all provision of the grant
program and all other applicable state and federal laws.
Hal Daub, Mayor 402-444-5000
City of Oniha
18]9 Farn nfStreet, Suite 300, Omaha, Nebraska 68183
•
Signature Date
City of Omaha/Douglas County 1A113G Phase 2-Budget Page 1
•
CATEGORY A—PERSONNEL
1 . DIRECT SALARIES
Annual % Time Amount Applicant's Total
Title/Position Salary Devoted Requested Match Cost
Case Progress Specialist $26,000 100 $26,000 -0- $26,000
aka Court-gcheduler— City Prosecution
SALARIES SUBTOTAL $26,000 -0-
$26,000
2. FRINGE BENE
FITS
Amount Applicant's Total
Requested Match Cost
TOTAL FRINGE BENEFITS -0- S6.500 $6.500
3. TOTAL PERSONNEL BUDGET
Amount Applicant's Total
Requested Match Cost
Total Personnel Budget S26.000 S6.500 $32.500
Budget Narrative:
rrhe City Prosecutor's Office will continue with the grant funded position Court Scheduler, or more aptly
.amed Case Progression Specialist to 'fast track' the cases of juveniles (16 years and older) through the
County Court. The Prosecutor's Office is responsible for filing misdemeanor criminal charges in County
(adult) Court against juveniles ages sixteen to eighteen for offenses that occur anywhere in the County.
Two thirds of the juvenile cases are prosecuted by the City Prosecutor's office, under adult court. Most
cases are won with some history and background information of the youth attached to the case. This
information. is not readily accessible to the agencies working in the juvenile justice system. In 1999,
5,371 juveniles were arrested in Douglas County. This total number of juvenile arrests has been
decreasingdfor_the past three years. Of these juvenile arrests, four thousand nine hundred and fifty (4,950)
cases were'filed on by the City Prosecutor's Office.
At some point during the course of the County Court proceedings, the jurisdiction of the Court may be
challenged by way of a motion to transfer the case to Juvenile Court, Often this motion is not raised until
a substantial amount of time has passed since the charges were filed.
Two-thirds or 3,267 of the targeted cases remain in County Court, the present timing of these motions
delays the progression of the case to disposition. Establishing strategic working relationships with
6,-t.;;`ion staff, County and Juvenile Court, court bailiffs, defense attorneys and prosecutors, the Specialist
has been able to set cases for motions and case disposition hearings in a more timely manner. The
Specialist position has resulted in a significant reduction in pre-disposition confinement. During the past
year, the time between arraignment and trail has been reduced from 45 days to approximately 30 days. It
is importannthat juvenile offenders realize there are consequences for their criminal activities.
City of Omaha/Douglas CcAnty JAIAG Phase 2-Budget
Page 2
•
CATEGORY B—CONSULTANTS AND CONTRACTS
PURPOSE: Douglas County Youth Center—Electronic Monitoring (EM) Coordinator position
2. TYPE OF CONSULTANT/CONTRACT: Organization—Douglas County
3. CONSULTANT FEES/ CONTRACT PERSONNEL:
Annual % Time Amount Applicant's Total
Title/Posi ion Salary Devoted Requested Match Cost
EM Coordinator(F-T) $34,611 100 $34,611 -0- $34.611
EM Assistant Coordinator (P-T) $19,591 100 19,591 -0- 19.591
25 hr/wk X 52 wk X $15.07/hr
Salaries Subtotal $54.202 -0- S54202
Fringe Benefits
Amount Applicant's Total
• Requested Match Cost
Total Fringe Benefits S-0- SI 1.422 $1 1.422
4. TRAVEL EXPENSES:
a. Mileage N/A
'�. Air Fare N/A
Meals N/A
d. Lodging N/A
e. Other Costs N/A
5. TOTAL COST: • $54,202 $11,422 $65,624
Budget Narrative:
The Douglas County Youth Center(DCYC) has posted the position for the EM Coordinator. In Phase 1
the position tale was Risk Assessment/Youth Tracker. Phase 2 will require one full time and one part-
time staff to monitor 30 EM slots. The electronic monitoring program had a maximum of 20 slots for
Phase 1. This program was designed as a pre-adjudication alternative.
The Court may designate a youth eligible for this option. Actual placement decisions will be made by the
Douglas County Youth Center (DCYC) due to the low number of grant funded slots. The eligible
designation will also allow for a control group that will be examined as part of the JAIBG evaluation.
Electronic monitoring slots are split by juvenile and adult probation and in Phase 2 the number of
•'le:Ironic monitoring slots will be increased to 30 to be used by adult probation and juvenile probation.
The DCYC EM staff will track the juveniles, make necessary court appearance and supervisor
approximately 10 persons (Juvenile Detention Specialists) assigned to the EM program. The Coordinator,
the Assistant and the Juvenile Detention Specialists will occupy one housing unit at DCYC.
City of Omah:JDougl:u County JA1BG Phase 2-Budget Page 3
•
•
CATEGORY B—CONSULTANTS AND CONTRACTS •
•
PURPOSE: Douglas County Attorney's Office—Juvenile Prosecutor
2. TYPE OF CONSULTANT/CONTRACT: Organization—Douglas County
3. CONSULTANT FEES/CONTRACT PERSONNEL:
Annual % Time Amount Applicant's Total
Title/Position Salary Devoted Requested Match Cost
Juvenile Prosecutor $32,000 100 S32,000 -0- S32.000
Salaries Subtotal S32.000 -0- S32.000
Fringe Benefits
.Amount Applicants Total
Requested Match Cost
Total Fringe Benefits -0- S 13.751 $8.000
$8,000
4. TRAVEL EXPENSES:
a.• Mileage N/A
11. Air Fare N/A
Meals N/A
d. Lodging N/A
e. Other Costs N/A
5. TOTAL COST: S32,000 $13,781 $45.781
•
Budget Narrative:
The Douglas County Attorney's Office will retain the prosecutor assigned to the juvenile prosecution unit.
This p_ostutar will continue prosecuting serious violent juvenile (SVJ) offenders who have been
identified through the administration of the risk/need assessment at the Youth Center, County Court
and!or Juvenile Probation Office. Cases filed in the juvenile court concerning a SVJ offender will be
monitored and tracked in effort to expedite the adjudication(s) and disposition(s) of each case.
The Douglas County Attorney's juvenile unit will be connected within the computer information network
so the necessary history and risk assessment tool will be available for successful prosecution of cases,
support the collaborative efforts to intervene with juveniles who have committed crimes, hold the juvenile
accountable and provide the rehabilitation needed with the hope of preventing the juvenile from
committing further offenses.
City of Omaha/Douglas County JAIDG Phase.2-Budget Page 4
•
•
CATEGORY B —CONSULTANTS AND CONTRACTS
•
PURPOSE: JAIBG Evaluation component
•
2. TYPE OF CONSULTANT/CONTRACT: Organization— Institute for Social and Economic
Development (ISED)
3. CONSULTANT FEES:
Amount
Rate # Hours Requested Match Total
a. Preparation Fees 5250/dav 299 days or S74.758 -0- $74.755
531 .25/hr 2.392 hrs •
i�. Presentation Fees N/A
c. Travel Time Fees N/A •
d. Total S74.758 -0- S74.758
4. TRAVEL EXPENSES: N/A
5. TOTAL COST: S74.758 -0- S74.758
Budget Narrative:
The City of Omaha, Douglas County. and the members of the Juvenile Accountability Coalition are
-ommitted to improving the way in which the juvenile justice system and allied organizations address the
,iroblem of serious and violent juvenile offending. Three areas have been identified as being particularly
critical to this effort: (1) the development and use of structured risk/needs assessment; (2) the
establishment of effective communications among justice agencies, the schools, and the community •
programs which serve juvenile offenders; and (3) the development and implementation of graduated
interventions and sanctions for juvenile offenders.
The extent of project success in these areas can only be determined through rigorous and objective
evaluation. The evaluation costs are for one year, though evaluation plan is based on a two'year project.
The evaluation-plan consists of five components: (1) a process/implementation study; (2)_a juvenile
justice data study; (3) a risk/needs assessment study; (4) a juvenile justice system outcome study; and (5)
an integration of findings and evaluation reports. The funding sought in the grant will enable the project
to contract with ISED to complete and integrate these evaluation components. The JAIBG Task Force
that prepared the JAIBG plan has received a summarization of the evaluation plan for Years I and 2
respectively, including the research tasks, timelines, questions and activities.
city of Omaha/Douglas County JAIBG Phase 2-Budget Page 6
•
CATEGORY B—CONSULTANTS AND CONTRACTS
PURPOSE: Graduated sanction programs
2. TYPE OF CONSULTANT/CONTRACT: Community Based Organization— Wesley House
Douglas County Youth Center
3. CONSULTANT FEES:
Amount
Rate # Hours Requested Match Total
a. Preparation Fees DCYC Electronic Monitoring
30 monitors X $2.50/day X 365 days S27,375 -0- $27.375
Wesley House Day/Evening Reporting
14 slots X 195 days X $75.40/day S205,842 $100.000$305.842
b. Presentation Fees N/A
c. Travel Time Fees N/A
d. Total S233,217 8100,0008333,217
4. TRAVEL EXPENSES:
DCYC EM Total Miles 33.365 X .31 S 10.343 -0- S 10,343
5. TOTAL COST: S243.560 S 100.000$343.560
•
tludget Narrative:
electronic Monitoring (EM) and Day/evening Reporting Center (DRC) and are the two priority
disposition graduated sanctions determined by the Juvenile Accountability Task Force for Phase I funding
and continued during Phase 2. The two JAIBG sanctions developed in Phase I will begin June 2000. EM
is a pre-adjudication alternative and DRC is a post-adjudicated alternative sanction for probation
violations.
With EM the Court may designate a youth eligible for this option. Actual placement decisions will be
made by the Douglas County Youth Center (DCYC) due to the low number of grant funded'slots. The
eligible designation will also allow for a control group that will be examined as part of the JAIBG
evaluation' Electronic monitoring slots are split by juvenile and adult probation and in Phase 2 the
number of electronic monitoring slots will be increased to 30 to be used by adult probation and juvenile
probation:
•
The DRC is an alternative sanction for probation violations. Probation officers will recommend eligible
youth to the court. This option is designed for the revocation stage and is an alternative to the youth being
sent to Kearney or Geneva. Two options exist for JAIBG youth. One, the program at UNMC's Wesley
House is funded by JAIBG, the other, at Uta Halle/Cooper Village is offered the through HHS's contract
at no charge to JAIBG youth through July 2000. In Phase 1, JAIBG funded ten day/evening reporting
slots through the UNMC's Wesley House program and fourteen slots are planned for Phase 2. The Office
of Juvenile Services Program at Uta Halle/Cooper Village donated ten slots to JAIBG youth and we will
know in July if this will be an option for Phase 2.
'oth reporting centers programs will continue to have an evaluation component to determine cost
effectiveness in terms of cost of placement and in terms of reducing the time its takes to get a revocation.
City of Omaha/Douglas County JAIBG Phase 2-Budget Page 7
•
CATEGORY B—CONSULTANTS AND CONTRACTS
h. PURPOSE: Graduated sanction programs
Budget Narrative: (continued)
OPS Nvill provide match for JAIBG Phase 2 through Wesley's DRC by providing staffing needs,
computer upgrades to implement the Plato system and needed education supplies.
The Day/evening reporting centers will have an enhanced educational component as-a.result of Phase 2.
The Pass Program offers North Central accreditation and is accepted for graduation requirements by the
Omaha Public Schools. This program was developed for migrant farm workers. The Pass Program
requires a certified teacher's involvement and then the credits are sent to the school district to issue a
diploma. The Plato system is a computerized, individualized system that may be used as a stand-alone
nrOduct or in conjunction the Pass Program. Both programs are currently offered at the DCYC. The
Omaha Public Schools will offer the Pass/Plato Program as an in-kind service to JAIBG. OPS plans to
purchase the Plato system for the Omaha Public Schools for use at .IAIBG's day/evening reporting center.
•
•
City of Omaha/Douglas County JAIBG Phase 2-Budget Page 8
•
CATEGORY B —CONSULTANTS AND CONTRACTS
1. PURPOSE: Juvenile Justice/Substance Abuse Program
3. TYPE OF CONSULTANT/CONTRACT: Organization—Douglas County
3. CONSULTANT FEES/ CONTRACT PERSONNEL:
Annual % Time Amount Applicant's Total
Title/Position Salary Devoted Requested Match Cost
Juvenile/Substance Abuse $40,000 100 $40.000 -0- $40.000
Coordinator
Salaries Subtotal $40.000 -0- $40.000
Fringe Benefits
Amount Applicant's Total
Requested Match Cost
Total Fringe Benefits $10.000 -0- $10,000
4. TRAVEL EXPENSES:
a. Mileage N/A
b. Air Fare N/A •
Meals N/A
Lodging N/A
e. Other Costs N/A
5. TOTAL COST: $50,000 -0- $50.000
Budget Narrative:
The JAIBG Task Force proposes to work with the planning group headed by Judge Crnkovith to help
with a pilorprogram. Funds will be used to hire an individual with probation officer and administrative
experience-to-coordinate this program. The program is still in the development stage but it is anticipated
that this pilot will serve serious, adjudicated juvenile offenders as a last chance effort before being sent to
out of state placement. Planning should be complete by fall 2000 with implementation beginning in
January 2001. Eligible youth will be diagnosed with as substance abuser/chemical dependent, non-violent,
and is having problems with school and family issues.
•
City of Omaha/Douglas County JAIBG Phase 2-Budget • Page 9
•
• R.
•
Juvenile Accountability Incentive Block Grant (JAIBG)
•
•
Purpose Areas
The purpose of the JAIBG Program is to provide States and units of local government with
funds to develop programs to promote greater accountability in the juvenile justice system.
Federal-guidelines require that at least 45% of your award must be allocated to oncor more of
Purpose Areas 3-9 and that at least 35% of your award must be allocated to one or more of
Purpose Areas 1,2, and 10. However, you may request a waiver from this requirement if a unit
of local government certifies that the interests of public safety and juvenile crime control would
be better served by expending its funds in a proportion other than the 45 and 35 percent
minimums. Such certification must provide information conceiving the availability of existing
initiatives, structures or the availability of.alternative funding sources within those Purpose Areas
and the reasons for using the JAIBG funds as proposed.
Below is a listing, of the twelve program purpose areas. Please check which purpose areas
your JAIBG proposal will address and how much of the JAIBG funds Nvill be used in the
area. This sheet is to be submitted as part of your JAIBG plan/application.
Purpose Area 1 S
Building, expanding, renovating, or operating temporary or peinianent juvenile
correction or detention facilities, including training of correctional personnel (see
Section 6.1 1, 6.12, "Definitions");
X Purpose Area 2 S 297, 762
developing and administering accountability-based sanctions for juvenile
offenders;
Purpose Area 3 S
hiring additional juvenile judges, probation officers, and court-appointed
• defenders, and funding pre-trial services for juveniles, to ensure the smooth and
expeditious administration of the juvenile justice system;
X Purpose Area 4 S 32,000 •
hiring additional prosecutors, so that more cases involving violent juvenile
offenders can be prosecuted and backlogs reduced;
X Purpose Area 5 S 26,000
providing funding to enable prosecutors to address drug, gang, and youth violence
problems more effectively;
•
X Purpose Area 6 $ 133,600
providing funding for technology,.equipment, and training to assist prosecutors in
identifying and expediting the prosecution of violent juvenile offenders;
Page' 17
.
•
CATEGORY B—CONSULTANTS AND CONTRACTS
l• PURPOSE: Systems/Software/Program Development Consultant
2. TYPE OF CONSULTANT/CONTRACT: Organization
3. CONSULTANT FEES:
Amount
Rate # Hours Requested Match Total
a. Preparation Fees $250/day 78 days or $19,500
$31.25/hr 624 hrs 0_ $19,500
b. Presentation Fees N/A
c. Travel Time Fees N/A
d. Total
S 19.500 -0- S 19.500
4. TRAVEL EXPENSES: N/A
5. TOTAL COST: $19.500 -0- S 19,500
Budget Narrative: •
The Systems/Software/Program Development Consultant will continue to oversee the information
sharing/data warehouse project. The contractor has produced in Phase 1 the functional design of the
*project, the systems analysis, system design and the System Requirements.Specifications RFP.
Project management is essential to complete the information sharing/data warehouse project that will
enable interfaces between user agencies to have access and connectivity to the storage area network
•
server. In the future this project will be connected to other technology projects in the metro area.
•
•
City of Omaha/Douglas County JAII3G Phase 2-13udgct
Page 10
•
CATEGORY B —CONSULTANTS AND CONTRACTS
1. PURPOSE: Omaha Public Schools Personnel Administrative Support
2. TYPE OF CONSULTANT/CONTRACT: Organization l
3. CONSULTANT FEES/ CONTRACT PERSONNEL:
Annual % Time Amount Applicant's Total
Title/Posit on Salary Devoted Requested Match Cost 1
Administrative Support $17,679 28% $4,950 -0- $4 950
•
Salaries Subtotal S4.950 -0- S4 950
•
Fringe Benefits
Amount Applicant's Total
Requested Match Cost
Total Fringe Benefits -0- -0- -0-
4. TRAVEL EXPENSES:
a. Mileage N/A
b. Air Fare N/A •
Meals N/A
• J. Lodging N/A •
e. Other Costs N/A
S. TOTAL COST: $4,950 -0- $4,950
Budget Narrative:
The goal of 1999-2000 school year was to address juvenile accountability through establishing a
communication between the Omaha Public Schools and the probation and parole agencies.regarding
student offenders' attendance, behavior and academic progress in school. Funding is necessary in Phase 2
of the JAIBG plan to continue and enhance the OPS/Probation/Parole Task Force. The administrative
assistant is essential to process the information exchange. Since the data exchange began in December,
over 5,234 student names were processed between agencies. This demonstrates a specific need for a part-
time administrative assistant to be committed for this successful,juvenile accountability project.
•
•
City of Omaha/Douglas County JAIBG Phase 2-Budget Page 11
•
•
• •
CATEGORY B—CONSULTANTS AND CONTRACTS
PURPOSE: Public awareness component regarding the cost of juveniles in the system
2. TYPE OF CONSULTANT/CONTRACT: Organization
3. CONSULTANT FEES:
Amount
Rate # Hours Requested Mateti Total
a. Preparation Fees $250/day 60 days or $15.000 -0- S 15.000
$31:25/hr 480 hrs
b. Presentation Fees N/A
c. Travel Time Fees N/A
d. Total S 15.000 -0- S 15.000
4. TRAVEL EXPENSES: N/A
5. TOTAL COST: S 15.000 -0- S 15.000
Budget Narrative:
There is a need to develop public opinion and leadership to sustain funding for holding juveniles
accountable for their crimes. The Project Coordinator and the Evaluators will gather data and then
-.ontract with a public relations firm or individual to help us tell the story.
• City of Omaha/Douglas County JAIBG Phase 2-Budget Page 12
•
•
CATEGORY B — CONSULTANTS AND CONTRACTS
PURPOSE: JAIBG administration for Douglas County Sheriff's Office
2. TYPE OF CONSULTANT/CONTRACT: Agency
3. CONSULTANT FEES:
Amount
Rate # Hours Requested Match Total
a. Preparation Fees $250/day 32 days or $8.000 -0- $8,000
$31.25/hr 256 hrs
b. Presentation Fees N/A
c. Travel Time Fees N/A
d. Total S8.000 -0- $5.000
4. TRAVEL EXPENSES: N/A
S. TOTAL COST: S8.000 -0- $8,000
Budget Narrative:.
Grant administration funds to the Douglas County Sheriff's Office for the fiscal and administrative
oversight of the JAIBG funding for Douglas County.
•
•
•
City of Omaha/Douglas County JAIf3G Phase 2-Budget Page 13
CATEGORY F—EQUIPMENT
SECTION 1. PROGRAM RELATED
Unit Amount Applicant's Total
Item Quantity Price Requested Match
Data Warehouse Equipment Cost
Storage area network server,
programming to allow functionally
within the dala sharing system,
frame relay connectivity $100,000 0-
$100,000
Elmo Document Projector 1 $5,000 -0- $5,000
Juvenile Case Processprogramming $1,000 -0-
$1,000
Laptop — Intel Pentium II processor
300Mhz w/256K Full Speed L2 Cache 1 $2,400 -0-
( $2,400(OPS)
Computer Printer— Hewlett Packard 1 $700 _0_
2100SE (OPS) $700
SECTION 2. OFFICE RELATED N/A
•
SECTION 3. HOUSEHOLD/MAINTENANCE RELATED N/A
SECTION 4. TOTAL EQUIPMENT BUDGET
Amount Applicant's Total
Requested Match Cost
Total Equipment Budget $109,100 -0- $109,100
Budget Narrative:
Data Warehouse Equipment:
The computer networked juvenile offenders database will result in the link to the social/criminal histories
and risk assessment tool that will be available to criminal/juvenile
prosecutors win more cases, thereby holding juveniles more accountable for their acts.C1This additionales: This ill elp
information will also allow prosecutors to recommend to the Court a more appropriate disposition, which
will act as a deterrent to future misconduct.
Storage area network server is a system available to allow a single query to locate, extract consolidate
information at central location. New techniques of storage area management allow for acquisition from a
mainframe/server source.
Access to juvenile database information should be possible for persons at a variety of work locations to
gain access to the data without special software such as web enabled. The data warehouse server will
have an unattended backup system.
•
City ofOrnaha/Douglas County JAIBG Phase 2.-Budget Page 14
•
CATEGORY F—EQUIPMENT
•• SECTION 1. PROGRAM RELATED (continued)
Software to allow functionality to the system includes software network licenses, application software,
network and software licenses, and various network connectivity applications.
Phase 2 will integrate data from the following sources, which are currently islands of information,
enabling probation/parole officers, the police, the courts and schools to better serve and rilonitor juveniles. -
Phase 2 will cover Omaha Police Department, Nebraska Court Administrator's System, Nebraska State
Probation and Heath and Human Services Mainframe. Integration of the data from the sources listed will
improve the individual productivity of probation/parole officers, the police, court advocates because today
they must comb through maintains of information to find what needed information to serve and monitor
juvenile offenders.
Currently, searching for information stored in these existing and isolated systems requires hours and at
time days of intensive work by probation officers, prosecutors, public defenders and the police. Often the
information can not be gathered quickly enough to be useful.
By serving the data through one blended interface over the Web using the secure JAIBG-MIS and Data
Warehouse built in 'base 1 many hours of labor will be saved and juveniles will be better served and
more effectively monitored. Information that was impossible to obtain in a timely fashion will be
available to those with a need and the authorization to know simply by using a few key strokes, a Web
browser and an Internet Connection.
The Prosecutor's Office has obtained an Elmo document camera. When linked to a projector, prosecutors
will be able to visually demonstrate to juries in a dramatic, effective.manner, three dimensional items such
as knives and bullets. This new technology will allow the Prosecutor to more effectively present clear
evidence during a trial.
The Juvenile Case Processing programming will establish a relational database to query information as
needed for data collection/reporting of identified juvenile cases in the City Prosecutor's Office. In order to
manage a case's progression easily, it is necessary to develop computer software templates using existing
programs available to the City Prosecutor's Office.
The goal of 1999-2000 school year was to address juvenile accountability through establishing a
communication between the Omaha Public Schools and the probation and parole agencies regarding
student offenders' attendance, behavior and academic progre.;s in school. The laptop computer and printer
will.expedite information shared at and between meetings and the administrative assistant is essential to
process the information exchange. Since the data exchange began in December, over 5,234 student names
were processed between agencies.
•
City of Omaha/Douglas County JA13G Phase 2-Budget
Page 15
•
•
•
CATEGORY G —OTHER COSTS
• Description Amount Applicant's Total
Requested Match Cost •
•
Purchase risk/need.assessment tools $5,000 -0- $5,000
- TOTAL -
$5,000 -0- $5,000
Budget Narrative:
Omaha/Douglas County JAIBG program has been offered the opportunity to be a pilot site for the new
Youth Level of Service Inventory (YO-LSI)/Colorado Instrument. While this is a new product, the same
company that created the adult LSI is developing YO-LSI. The benefits from participating in this pilot
include ongoing technical support and assistance with our planned evaluation. The proposed YO-LSI
covers basically the same content area as what probation and the Douglas County Youth Center currently
use.
City of Omaha/Douglas County JA13G Phase 2-Budgct
Page 16
•
X Purpose Area 7 $ 82,758
•
providing funding to enable juvenile courts and juvenile probation offices to be
more effective and efficient in holding juvenile offenders accountable and
reducing recidivism; •
Purpose Area 8 $
the establishment of court-based juvenile justice programs that target young
firearms offenders through the establishment of juvenile gun courts for the
adjudication and prosecution of juvenile firearms offenders:
Purpose Area 9 $ 50,000
the establishment of drug court programs for juveniles so as to provide continuing
judicial supervision over juvenile offenders with substance abuse problems and to
provide the integrated administration of other sanctions and services;
X Purpose Area 10 $ 101 ,950
establishing and maintaining interagency information-sharing programs that
enable the juvenile and criminal justice system, schools. and social services
agencies to make more informed decisions regarding the early identification,
control, supervision, and treatment of juveniles who repeatedly commit serious
delinquent or criminal acts;
Purpose Area 11• $
establishing and maintaining accountability-based programs that work with
juvenile offenders who are referred by law enforcement agencies, or which are
designed, in cooperation with law enforcement officials, to protect students and
school personnel from drug, gang, and youth violence; and,
Purpose Area 12 $
implementing a policy of controlled substance testing for appropriate categories
of juveniles within the juvenile justice system.
•
•
Page 18
• .
•
•
Juvenile Accountability Coalition Members
Alcohol, Tobacco and Firearms Douglas County Attorney's Office
John Spencer, Resident Agent-in-Charge • Jim Jansen
106 S. 15°i St. 428 Hall of Justice
Omaha, NE 68102 Omaha, Nebraska 68183
402-221-3651 402-444-7040
Federal Bureau of Investigation Douglas County Sheriff's Office
James Bogner, Special Agent-in-Charge Tim Dunning. Sheriff
10755 Burt Street 3601 North 158''' Street
Omaha, Nebraska 68114 Omaha. Nebraska 68116
402-493-8688 402-444-6627
Nebraska State Board of Parole University of Nebraska at Omaha
Bob Boozer • Dr. B.J. Reed
P.O. Box.94754 6001 Dodge St.. Annex 27
Lincoln, NE 68509-4754 Omaha. NE 68182
402-471-2156 402-554-2676
Nebraska State Parole Omaha Public Schools
Paul Accarty John Mackie!. Superintendent
1313 Farnam St. 3215 Cuming Street
Omaha, NE 68102 Omaha, Nebraska 68131 •
402-595-2050 • 402-557-2000
Nebraska State Probation Girls, Inc.
Jim Fahy, Chief Juvenile Probation Officer . Norma Deeb, Executive Director
1613 Farnam Street, Room 700 2811 North 45th Street
Omaha, Nebraska Omaha; Nebraska 68104
402-444-7115 402-457-4676
Deborah A.r�iriardi, Chief Probation Officer • United Way
Misdemeanor Offenses - County Court Chris Rodgers
H-0S Civic Center 1805 Harney Street
Omaha, Nebraska 68183 Omaha, Nebraska 68102
402-444-4648 402-342-8232
City of Omaha City of Omaha Prosecutor's Office
Hall Daub, Mayor Marty Conboy, City Prosecutor
1819 Farnam Street, Suite 300 2 West Hall of Justice
Omaha, Nebraska 68183 Omaha, Nebraska 68183
402-444-5005 402-444-5293
•
City of Omaha/Douglas County JAIBG l'hasc 2 Page 19
Juvenile Accountability Coalition Members
Nebraska Health and Human Services Omaha Police Department
Leeanna Carr, Juvenile Parole Don Carey, Chief
Office of Juvenile Services 505 South 15th Street
2240 Landon Court Omaha, Nebraska 68102
Omaha, NE 68102 402-444-5666
402-595--1:05-5
John Weeks Steve Coufal. Deputy Chief
Office of Juvenile Services 505 South 15"' Street
1313 Farnam Street Omaha. Nebraska 68102
Omaha, NE 68102 • 402-444-6089
402-555-3253
Safe Futures Immigration and Naturalization Service
Mary Lopez, Coordinator Michael Went
PKCC 232 3736 S. 1 32"d St
University of Nebraska at Omaha Omaha, NE 68144
402-595-1213 402-697-9152
Court Administrators United States Attorney
Richard Comfort, Juvenile Court of Douglas County Tom Monaghan
600 Hall of Justice 1620 Dodge Street, Ste 1400
Omaha, Nebraska 68183 Omaha, Nebraska 68102
402-444-7885 402-221-4774
Frank Goodroe, District Court of Nebraska Omaha Housing Authority
Fourth Judicial District William Hawkins, Interim Director
Hall of Justice 540 South 27' Street
Omaha, Nebraska 68183 Omaha, Nebraska 68105
402-444-7004. 402-444-6900 •
Margret Jurgensen, Douglas County Court
2"d Floor Hall of Justice
Omaha, Nebraska 68183
402-444-5428
City ofOmaha/Douglas County JAIBG Phase 2 Page 20
•
Community Description
\. List the community or communities which will actively participate in this project.
i'he City of Omaha and Douglas County are collaboratively submitting the Phase 2 Juvenile
Accountability Incentive Block Grant application to address serious and violent offending in the
metropolitan area. The entire juvenile justice system is being examined to determine how to alleviate the
pressures on an over burdened criminal/juvenile justice system. Through early identification of the
juveniles in the system, development of appropriate sanctions and improved informationsharing, this two-
year plan is seeking to streamline the system, lead to a safer community, with fewer victims of juvenile
crime, and fewer juvenile offenders and repeat offenders.
13. In what part of the state is the community located? East
C. What is the total population of the community or communities? 446,277
Source:Greater Omaha Chamber of Commerce
D. What is the population of youth 0 — 18 of the community or•
communities? 125,850
Source:Greater Omaha Chamber of Commerce •
E. What are the three top industries of the participating community or communities?
1. Services 33%
2. Trade 24%
3. Government 12%
Source: The Greater Omaha Chamber of Commerce,Research Department based on employment distribution (1999)
F. What services and programs for youth are available in the participating community or •
communities? List no more than 10.
The services listed below are only for those juveniles in the juvenile justice system. No services currently
exist for juveniles in the adult criminal justice system.
.Pre-adjudicated:
Juvenile probation is in the development phase of an electronic monitoring program for youth
• County Attorney offers a youth risk assessment; Level of Service Inventory (LSI), for a limited
nunl,ber of youth.
After disposition:
Traditional probation
Intensive supervised probation
• Out of home placements (this includes staff secure facilities such as the Youth Residential
Treatment Centers or shelters like Youth Emergency Services (YES) and Harbinger House)
• Secure detention with educational opportunities (Douglas County Youth Center)
• Juvenile parole has limited slots for an evening reporting center
Post placement:
Juvenile parole, through the Office of Juvenile Services has limited access to tracker services and
. counseling
At any point in the system:
Hospitalization
• Foster care
•
City ofOmaha/Douglas County JAIBG Phase 2
Page 21
�I�
Problem Statement
A.I. Juvenile Accountability Problems Identified by the Coalition
The increase of juvenile firearms offenses and subsequent retaliations, such as drive-by shootings
and homicides.
2. Limited technological infrastructure presentlyexists between the various agencies wit
h g dealing the
serious juvenile offender. An inability to share information, and connect database of agencies that service
these youth. This includes not only the criminal justice system but also the Omaha Public School District.
(Note: substantial progress has been made in this area in JAIBG Phase 1, but it is a work in progress
discussed in'the proposed solution section)
3. Limited disposition options (graduated sanctions) at any or all stages in the criminal justice
system. (Note: substantial progress has been made in this area in J.4IBG Phase 1, but it is a work in
progress discussed in the proposed solution section)
4. Risk/needs assessment is administered after adjudication and is not used to determine the
appropriate intervention for each youth.
5. Need to address the link between juvenile justice and substance abuse.
•
6. Lack of a process and impact evaluation to determine which programs work and which need to be
changed. There is a need to educate the general public as well as governing bodies and the criminal justice
community regarding the costs of crime and its impact on the Omaha community. This is needed to get
heyond "turf issues" and which agency is responsible.
7. System delays exist in three primary areas: pre-adjudication, probation violations and placement •
issues.
8. Statutory limitations and related issues when a youth is transferred to juvenile court after the youth
had been previously sentenced in adult court.
A.2. JAIBG Problems To Be Addressed
1. JAf13 problems to be addressed are an important component of Project Impact. Project Impact
has assembled an unprecedented interagency coalition to examine the issues that cause youth gun violence
in Omaha and to identify steps that can be taken to address the problem. Criminal justice agencies from
city, county, state, and federal agencies currently participate in Project Impact. Representatives from local
community service providers, the faith community, the school district, and grass roots community
organizers have also been called upon to lend their expertise to addressing youth gun violence. Such
collaboration establishes the foundation for developing and maintaining relationships and pathways of
communication through which information may be shared and analyzed collectively, rather than
piecemeal.
•
2. Improve communication among the many systems that impact youth in the criminal/juvenile
justice system. This can be accomplished in four ways: (1) Develop formal lines of communication
between the criminal justice agencies and the Omaha Public Schools to identify the common youth and;
?) Use an information release form that allows for information to be shared among criminal justice
•
City of Omaha/Douglas County JAIBG Phase 2 Page 22
agencies, school systems and health and human service agencies; (3) Improve the management of cases.
across criminal justice agencies, by enabling the agencies to access information from existing data
sources; and (4) Standardize the disposition codes used through the juvenile justice system for uniformity
in reporting. During Phase 1 of JAIBG tremendous progress has been made in developing formal lines of
communications with criminal justice agencies that has improve the management of juvenile cases. Work
in these areas will continue in Phase 2 and will serve as building blocks for establishing an universal
information release form and the standardization of disposition codes.
3. Continue to develop and enhance graduated sanction/intervention programs that can be accessed
by all agencies serving serious, violent juvenile offenders so that the same range of•services and options
will be available at any point in the system. This effort will create options and address the system delays
that exist in three primary areas: pre-adjudication, probation violations and placement issues.
4. A risk/needs assessment tool has been identified during Phase 1. Work will continue to implement
this risk/needs assessment tool that will be administered by juvenile probation, adult probation, or the
Douglas County Youth Center soon after referral to the criminal justice system. This risk/needs
assessment will be used to determine the risk of re-offending and other intervention issues.
5. Need to address the link between juvenile justice and substance abuse. As the Juvenile
Accountability Coalition refined the second year of the plan it was clear that the link between drug use
and crime needed to be dealt with at the juvenile level.
6. Need to develop public opinion and leadership to sustain the juvenile accountability project. In
order for effective juvenile justice system changes to be institutionalized, a process and impact evaluation
needed to determine which programs work and which need to be changed so resources are allocated
appropriately.
B. Statistical Documentation of the Problem:
Tv,'o thirds of the juvenile cases are prosecuted by the City Prosecutor's office, under adult court. Most.
cases are won with some history and background information of the youth attached to the case. This
information is not readily accessible to all agencies working in the juvenile justice system. In 1999, 5,371
juveniles were arrested in Douglas County. This total number of juvenile arrests has been-decreasing for
the past these years. Of these juvenile arrests, four thousand nine hundred and fifty (4,950) cases were
filed on by the City Prosecutor's Office.
Table 1, shows data compiled on juveniles arrested throughout Douglas County for the most recent three-
year period. Even though the number of juveniles arrested and processed through the initial stages of the
criminal justice system has been decreasing the number of juveniles being placed in the various
supervision programs has been increasing, •
While the initial stages of adjudication have shown a slight decrease, a sizable increase has occurred in the
number of juveniles being admitted to both the Adult and Juvenile Probation Offices within the last year.
Probation Officers feel this increase is in large part do to a lack of intolerance of seriously delinquent
behavior. Judges are also less inclined to transfer these juveniles to less intensive programs. While year
one funding from this grant has created some additional options for the judges, the added sanctions were
`lo late in the year to have a measurable effect. Full implementation of the graduated sanction component
City of Omaha/Douglas County JAIBG Phase 2
Page 24
•
..... ..:.
•
•
will occur during year two.
•
1. partial explanation for the dramatic increase in the number of youth being placed under the jurisd'
of State Parole (Office of Juvenile Services) is due to a change in state law in 1997 that nowl tctton
to directly commit offenders to the Office of Juvenile Services. allows judges
The increase in the number of offenders sent to the Douglas County Youth Center can be partially
attributed rp the lack of alternatives to incarceration and the type of juvenile coming into the system.
Alternatives to secure confinement are at least as effective as incarceration in suppressing recidivism
and
are far less costly. While there is still a scarcity of alternative sanctions for serious and violent juvenile
(SVJ) offenders in Douglas County, funding from the first year of this grant has helped in providing the
planning and computer linkage that will be needed for the graduated sanctions. Alternatives to
incarceration are part of the graduated sanction continuum.
Anecdotal information from local juvenile justice practitioners emphasizes a concern with the increase in
the number of juveniles entering the system who would be considered SVJ offenders. Many of these SVJ
offenders are not being as closely supervised as practitioners would like. A primary concern in this
supervision void has been_the lack of technological integration within the fragmented juvenile justice
system. Year one funding has improved this system dramatically, however, network connectivity between
agencies is still continuing.
Data gathered by Dr. Denise Herz, of the University of Nebraska at Omaha, for a Douglas County
Juvenile Drug Court Planning Grant,found that from 1995 through 1997 the number of juveniles arrested
for drug offenses increased 35 percent. During this same period, arrests of juveniles for driving under the
lfluence increased 5 percent, and arrests for liquor law violations increased 13 percent.
Dr. Herz's data also show that during 1998, 15 percent of juvenile probationers tested positive for
marijuana. Additionally, substance abuse data from Nebraska's Department of Health and Human
Services show that approximately 30 percent of all state wards received drug treatment services in 1998.
Statewide in Nebraska, 30 to 40 percent of juveniles arrested and 65 to 80 percent of juvenile offenders in
the Youth Rehabilitation and Treatment Centers (YRTC's) at Kearney and Geneva need substance abuse
treatment corrHpared to only five percent of the general juvenile population. Preliminary data from a
voluntary pilot effort in Douglas County estimates that 39 percent of adjudicated youth in Douglas
County have a substance abuse problem. g
While the data below does not readily show the fragmentation within the juvenile justice system, statistics
are manually gathered from agencies involved in dealing with SVJ offenders. The agencies are both
County and State, and SVJ offenders can come in contact with these agencies through various points of
contact.
•
Studies have shown that chronic offenders account for more than half of all serious crimes committed by
juveniles. As part of the first year of this grant, a single risk assessment has been developed for use by
those agencies most likely to come in contact with SVJ's at the initial stage of intervention. An
evaluation of.risk needs assessment tools conducted by the Institute for Social and Economic
'evelopment(ISED), and funded by this grant, resulted in the Youth Level of Service Inventory (YO_
City of Omaha/Douglas County JAIBG Phasc 2
•
Page 25
LSI) being selected. All of the agencies involved in this grant have agreed to use the YO-LSI as the
primary risk assessment tool. First year funding has also allowed for purchase and training in the use of
this tool. Those scoring in the high risk category on the assessment will be prioritized and tracked
through Project Impact.
Table 1.
1997-
Omaha, Douglas County, Nebraska 1997 1998 1999 1999
% of
# of juveniles arrested Change
5,691 5,530 5,371 I -6%
# of juveniles filed on (County Attorney) 1,965 1 1,922 1,928 I -1.9%
# of juveniles placed on Juvenile Probation 774 700 935 I 21%
# of juveniles placed on Adult Probation 235 248 ,,
# 96%
of juveniles admitted to DC Youth Center 1,542 I 2.154 I 2.177 i 41%
# of juveniles placed on State Parole (OJS) 575 680 o
# of juveniles placed in Diversion692 58 /o
(Co.( 994 1,070 1,573 58%
Attorney) I I
Data gathered by Project Impact over a three-year period indicates a sharp increase from 1997 to 1998 in
the percentage of juveniles who were the victims of homicide (Table 2).
However, a rop
from 1998 to 1999. While this abrupt drop may be related to several factors, one factorl that ocberred
considered is the start up of Project Impact's Night Light Program in May 1999.
Table 2.
Omaha, Douglas County 1997 1998
Homicide victims 15 to 18 years 1999
old as a percentage of all 18% 35%
homicide victims I 13%
Source: Project Impact through the Omaha Police Department
t'. Description of the Problem or Problems
The current juvenile system has created an environment that inhibits improving the accountability of
juvenile offenders. The need to facilitate an exchange of information regarding serious and violent
offenders rn tfie system is the foundation on which greater accountability must be built. The
juvenile/criminal justice system, as a whole, suffers from a lack of communication and coordination. This
factor, when combined with the lack of graduated sanctions/interventions available throughout the system
illustrates a system that is fragmented. In essence, not enough services exist to rehabilitate youth.
Equally important, where services do exist, not all criminal justice agencies can access them. The
Juvenile Accountability Coalition/Project Impact Steering Committee has identified eight problem areas.
that illustrate the burdens on the juvenile/criminal justice system that must be addressed so that the
accountability of juveniles will increase.
1. The increase of juvenile firearms offenses and subsequent retaliations, such as drive-by shootings
and homicides. During the four-year period extending from 1995 through 1998, the Omaha Police
Department recorded 130 homicides. Twenty-one percent(21) of those homicides involved victims 18
years of age'and younger. Since 1996, the percentage of homicide victims in the 18 and under age
.mographic has been increasing. More specifically, the increase has been among 15-18 year old. In
City of Omaha/Douglas County JAIBG Phase 2
Page 26
•
1996, 11 percent of the homicide victims were between the ages of 15 and 18. In 1997, 18 percent of the
homicide victims were between the ages of 15 and 18. In 1998, 35 percent of the homicide victims were
'3etween the ages of 15 and18 and it 1999 homicide victims in this age range dropped to 13 percent. (see
fable 2 — Statistical Documentation of the Problem). While this may point to preliminary success of
Project Impact's strategies and interventions, we expect more success when the sanctions designed
through the JAIBG process, such as increased electronic monitoring and day/evening reporting centers are
fully in place.
Youth gun violence in Omaha continues to be a significant problem. Different criminal justice and
community agencies that serve serious young offenders possess limited information regarding the history
of these serious and violent offenders. Prior to the operational phase of Project Impact in conjunction
with JAIBG, any strategy that these agencies crafted to stop violent behavior was done so with both
limited data, and in a fragmented way.
Project Impact was developed to identify the most significant crime problem in Omaha. Using a data
driven approach, collaboration between law enforcement and criminal justice officials was established to
design strategic initiatives to stop violent offending and victimization. Data indicates that serious violent
juvenile offenders represented an increased segment of the population that was involved in serious and
violent behavior.
Project Impact is also designed to develop the infrastructure needed to analyze a variety of quantitative
and qualitative crime data to understand crime issues. Strong community involvement is as a key •
ingredient to a development of the strategies outlined for Impact/JAIBG. When the City of Omaha and
Douglas County began to explore the potential impact of the Juvenile Accountability Incentive Block
irant in conjunction with the data obtained from Project Impact, it was clear that these efforts should
merge. (Note: substantial progress has been made in this area in JAIBG Phase 1, but it is a work in
progress discussed in the proposed solution section)
2. Limited infrastructure exists between the various agencies dealing with the serious juvenile
offender. An inability to share information, and connect the database of agencies that service these youth
makes it difficult to hold youth accountable. A similar need exists to develop uniform terminology used
by professionals within the juvenile/criminal justice system. The lack of an ability to share information is
a significant system problem that inhibits.increasing the accountability of juveniles. This includes not
only the criminal justice system but also other agencies that serve youth such as the Omaha Public
Schools. For example, in the current system prosecutors do not have access to data gathered by the
detention center, probation or parole. This makes it difficult to have consistency and to track cases as they
move from one agency to the next. (Note: substantial progress has been made in this area in JAIBG
Phase 1, but it is a work in progress discussed in the proposed solution section)
3. Lack of deposition options/graduated sanctions throughout the criminal/juvenile justice
o.1tiiaum. In the current system as the child moves through the system, many sanctions/interventions are
available at all stages and the services needed to enforce graduated sanctions are lacking. For instance,
services that may be available to probation are not accessible to diversion programs or parole: This means
that options are inconsistent across and within the criminal/juvenile justice system. No database exists to
serve as a central inventory of services available for youth in the criminaUjuvenile justice system. The
vo JAIBG sanctions developed in Phase 1 have not been up and running long enough to create a system
City of Omaha/Douglas County JAIBG Phase 2
Page 27
•
impact to date. Day/evening reporting centers slots from Uta Halle/Cooper Village were available to
JAIBG youth as of March 2000, the slots from UNMC's Wesley House program began in June 2000.
• ':Iectronic monitoring is set to begin soon as staff is hired to track this program. (Note: progress has been
made in this area in JAIBG Phase 1, but it is a work in progress discussed in the proposed solution
section)
4. Risk/needs assessment is administered after adjudication and is not used to determine the
appropriate intervention for each youth. Risk/needs assessments are not used to make placement
decisions }'vh6n a youth is referred to the criminal justice system. In the current system, many youth are
placed in detention, probation or diversion programs with inadequate background information and without
the knowledge or factors that play into the cycle of re-offending. The problems that arise from such a
situation include: placement and effective rehabilitation services a youth needs are based on incomplete
information; lack of proper assessment and inability to analyze recidivism predictors in the early stages
may create problems down the road in other parts of the criminal/juvenile justice system; and a need/gap
analysis of sanctions/interventions and services available in the community. A universal assessment t
will help identify the service needs and gaps in sanctions that exist in our s ool
sust
progress has been made in this area in JAJRG Phase 1, but it is a work in progress discussed iQ/therl
proposed solution section)
5. Need to address the link between juvenile justice and substance abuse. A key finding of the
Substance Abuse Treatment Task Force requested by LB 865 during the 1999 Legislative session found
that across Nebraska, 30 to 40 percent of juvenile arrestees and 65 to 80 percent of juvenile offenders in
the Youth Rehabilitations and Treatment Centers (YRTC's) at Kearney and Geneva need substance abuse
treatment compared to only five percent of the general juvenile population. Preliminary data from a
voluntary pilot effort in Douglas County estimates that 39 percent of adjudicated youth in Douglas
County have a substance abuse problem. Data derived from Omaha's (adult only) participation in the
-DAM (Arrestee Drug Abuse Monitoring) program also illustrates the connection between drug use and
crime. From a review of the local ADAM data it is clear that the majority of all offenders are using drugs.
6. There is a need to develop public opinion and leadership to sustain finding for holding juveniles
accountable for their climes. In order for effective juvenile justice system changes to be institutionalized,
a process and impact evaluation is needed to determine which programs work and which need to be
changed so resources are allocated appropriately. Community support to examine these types
•
appears to be growing in Omaha. According to the results of the Omaha 2000 Community Education issues
Survey, 6:pefcent of Omaha residents are supportive of a property tax increase to improve school safety.
7. System delays exist in three primary areas: pre-adjudication, probation violations and placement
issues. For example, when a youth violates the term of his probation he must re-enter the court system
process. This creates delays in ensuring that immediate consequences are given.
•
8. Statutory limitations and related issues when a youth is transferred to juvenile court after that
youth has been previously sentenced in adult court. Many repeat offenders have been sentenced for
previous crimes in adult court. When a subsequent law violation occurs and the youth is adjudicated as a
juvenile, it is hard to find sanctions/interventions that are appropriate. A related issue is that the same
juvenile may be prosecuted, sometimes simultaneously, under a variety of jurisdictions (juvenile and
criminal courts).
•
City of Omaha/Douglas County JAIBG Phase 2 •
Page 28
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Wage 31
E. Needs To Be Addressed With JAIBG Funds
ALL needs will be addressed.
Proposed Solutions
F. Project Operation
Project Impact's Steering Committee serves as the Juvenile Accountability Coalition (JAC) that has
developed and oversees the JAIBG grant process. The City of Omaha and Douglas County will continue
this partne-a�ship with Project Impact. The purpose of this grant is to hold youth, serious and violent
offenders, accountable for their actions and for Phase 1 and Phase 2 of this project the juvenile offender is
defined by the offender's age (18 years and under), the seriousness of the offense and prior record of
offending and/or the risk/needs assessment score.
JAIBG Phase 2 is a direct connection to Project Impact, Omaha youth gun violence reduction program.
Phase 2 of JAIBG will continue to enhance the strategies begun during Phase I and expand the .JAIBG
concept to include data that looks at the relationship between the serious, non-violent offender and
substance abuse. While great progress has been made in Phase 1 of Omaha/Douglas County JAIBG,
delays did occur. These delays however, will,result in better system improvements, as the delays were
primarily due to the need for a more through planning process. This was especially true in the
information integration/communication area and with the graduated sanction component. Project
Impact's Steering Committee created the "JAIBG Task Force" to guide program development and
implementation.
The Omaha/Douglas County JAIBG strategy has been designed to build the needed infrastructure to
^reate a juvenile justice system that is able to hold juveniles in the juvenile/criminal system accountable
.Jr their actions. The JAIBG Task Force, is comprised of front line workers in the criminal justice
agencies that work with juveniles (see list below). This task force's primary goal has been to take a hard
and realistic look at how our juvenile justice system deals with serious offenders and how to improve its
effectiveness and operation.
JAIBG Phase 2 is a continued opportunity to build an effective system that is responsive and works in
partnership with agencies and the juvenile/criminal systems that are working with the youth. The criminal
justice system serving these serious and violent juvenile offenders must have the necessary tools and
resources Both fiscal and human) to build the needed infrastructure to share information and track the
offender. Infrastructure is used in terms of technology and equipment that will make information
accessible for staff to do their jobs with an increasing caseload, and allow for the youth to be able to move
through the system in an expedient and accountable manner.
The JAIBG Task Force has met approximately twice a month over the last year to plan, develop and
update this plan in conjunction with the JAC. This comprehensive effort has allowed, for the first time in
the City of Omaha and Douglas County, individuals from the agencies listed below to meet on a regular
basis to discuss, examine and develop solutions for the challenges faced by our juvenile justice system.
This effort, while productive, has created delays in program implementation of JAIBG Phase 1. It was
important for this group to take the time necessary to develop realistic and quality proposals in order to
have a true impact in improving Omaha/Douglas County's juvenile justice system. This task force has
been expanded during the last year to be more inclusive of the agencies that can create and implement the
•olutions to the systemic problems of the juvenile justice system.
City of Omaha/Douglas County JAIBG Phase 2
Page 32
The JAIBG Task Force is made up of representatives from the following agencies:
Mayor's Office—City of Omaha
*Omaha City Prosecutor
'Douglas County Attorney
*Douglas County Youth Center
*Douglas County Juvenile Probation
*Douglas County Adult Probation
*NebraskaHealth and Human Services - Office of Juvenile Services
Douglas County Public Defender's Office
Douglas County Sheriff's Department
Omaha Police Department
Douglas County Juvenile Court
Project Impact Coordinator
Omaha Public Schools, Student and Community Services Division
United States Attorney's Office
Institute for Social and Economic Development
*Are the designated agencies working directly with SVJ's that will ensure the goals are met.
The following is a summary of year one goals and plans for the second phase of year two.
1. Project Impact is a data driven effort designed to stop youth gun violence in Omaha. A goal of
Project Impact is to increase communication between criminal justice agencies and to use data to develop
specific strategies and interventions. The operational structure for Project Impact encourages cross-agency
and community collaboration, facilitates the collection, analysis, and storage of sensitive data, and
develops strategies to address youth violence. The population served through Impact is largely the same as
.iat identified by the JAIBG task force. Over the last year, a large number of youth had contact with
Project Impact. Approximately 150 youth attended notification meetings, 1,000 had home Night Light
visits (with probation/parole and police officers checking on identified youth to make sure they are
complying with terms of probation/parole). Of these youth it is estimated that approximately 750 may
benefit from.JAIBG services. For Phase 2, it is planned to extend benefits to not only this population but
to a small number of serious, yet non-violent youth who meet a to be determined' criteria that shows a
connection of their involvement with the juvenile justice system and substance abuse. It is anticipated
between 30 and 50 youth will be served in this pilot program.
2. Improve communication among the systems that impact youth in the criminal/juvenile justice
system. This was accomplished by the development of formal lines of communication between the
criminal/juvenile justice agencies and the Omaha Public Schools to identify common youth. Information
now shared regarding youth in the system provides confirmation the youth is registered in school, what
school they attend, verifies the student's attendance and tardies. The school notifies the probation/parole
officer when significant discipline at school occurs. In Phase 2 this sharing will be expanded to•include
middle school and elementary school principals. Also planned for Phase 2 is increased probation/parole
officer presence in schools and increased clerical support so information is shared in a more timely
manner.
Develop an information release form that allows for information to be shared among criminal/juvenile
justice agencies, school systems and health and human service agencies. The JAIBG is interested in
sharing public information that may currently be shared but is difficult to access due to technology
'imitations. This component has been one of the more challenging areas for Phase 1. With the oversight
City of Omaha/Douglas County JAIBG Phase 2
Page 33
•
of the University of Nebraska at Omaha's Information Science and Technology College, Douglas County
• MIS Department and the Omaha Police Department MIS progress is being made. The JAIBG task force
gas worked diligently to find out what data existed across the agencies, how to access it, create a
conceptual and functional design in order to conduct a systems analysis of what our system requirements
would be. Based on this effort a request for proposal for the information sharing system will be sent out
to vendors in June 2000. Once a vendor has been selected for the RFP, the case management component
of the project may be implemented and will enable agencies to access information from existing data
sources to.Il-ack juveniles in the system.
3. Enhance deposition options (graduated sanctions) for any or all stages in the criminal justice system.
For example, current options that may be available to parole are not accessible to probation. The goal of
the JAIBG is to develop graduated sanction/intervention programs that can be accessed by all agencies
serving serious, violent juvenile offenders so that the same range of services and options are available.
Four areas were initially discussed but due to financial limitations two dispositonai graduated sanctions
were determine: Day/evening reporting center and Electronic monitoring. The electronic monitoring
program had a maximum of 20 slots for Phase 1. This program was designed as a pre-adjudication
alternative. The Court may designate a youth eligible for this option. Actual placement decisions will be
made by the Douglas County Youth Center(DCYC) due to the low number of grant funded slots. The
eligible designation will also allow for a control group that will be examined as part of the JAIBG
evaluation. Electronic monitoring slots are split by juvenile and adult probation and in Phase 2 the
number of electronic monitoring slots will be increased to 30 to be used by adult probation and juvenile
probation.
r)ay/evening reporting centers are an alternative sanction for probation violations. Probation officers will
commend eligible youth to the court. This option is designed for the revocation stage and is an
alternative to the youth being sent to Kearney or Geneva. Two options exist for JAIBG youth. One, the
program at United Methodist Community Center (UMCC) Wesley House is funded by JAIBG, the other.
at Uta Halle/Cooper Village is offered the through Nebraska Health and Human Services contract at no
charge to JAIBG youth through July 2000. In Phase 1, JAIBG funded tcn day/evening reporting slots
through the UNMC's Wesley House program and fourteen slots are planned for Phase 2. The Office of
Juvenile Services Program at Uta Halle/Cooper Village donated ten slots to JAIBG youth and we will
know in July if this will be an option for Phase 2. Both reporting centers programs will continue to have
an evaluation•component to determine cost effectiveness in terms of cost of placement and in terms of
reducing the time its takes to get a revocation. Wesley House is seeking a second DRC location in South
Omaha for expansion of alternative sanctions for probation violations.
Day/evening reporting centers will have an enhanced educational component as a result of Phase 2. The
Pass Program offers North Central accreditation and is accepted for graduation requirements by the
Omaha Public Schools. This program was developed for migrant farm workers. The Pass Program
requires a certified teacher's involvement and then the credits are sent to the school district to issue a
diploma. The Plato system is a computerized, individualized system that may be used as a stand-alone
product or in conjunction the Pass Program. Both programs are currently offered at the DCYC. The
Omaha Public Schools will offer the Pass/Plato Program as an in-kind service to JAIBG. OPS plans to
purchase the Plato system for the Omaha Public Schools for use at JAIBG's day/evening reporting center.
Develop a common risk/needs assessment tool that will be administered by juvenile probation, adult
City of Omaha/Douglas County JAIBG Phase 2
Page 34
�.:.
probation, or the Douglas County Youth Center soon after referral to the criminal justice system. This
risk/needs assessment will be used to determine intervention issues. The evaluator, the Institute for Social
• ;nd Economic Development (ISED), oversees this element of the grant. ISED conducted a risk/needs
assessment study to examine the risk/needs assessment requirements of the project. This determination
included a thorough review of the research literature on juvenile justice risk/needs tools. The study will
also compare the planned and actual use of assessments in the project with "best practices" in other
jurisdictions in Nebraska and around the country. The desired assessment tool predicts delinquency,
recidivism.irfstitutional misconduct and predatory behavior. Omaha/Douglas County JAIBG program has
been offered the opportunity to be a pilot site for the new Youth Level of Service Inventory (YO-
LSI)/Colorado Instrument. While this is a new product, the same company that created the adult LSI is
developing YO-LSI. The benefits from participating in this pilot include ongoing technical support and
assistance with our planned evaluation. The proposed YO-LSI covers basically the same content area as
what probation and the Douglas County Youth Center currently use. The Task Force believes there is an
advantage to having a single instrument used by all agencies and to then be able to build case manaonent
plans based on the same form. The YO-LSI is designed to be re-administered at different points in the
system to see if behavioral objectives are being met. This product also looks as the criminogenic needs or
dynamic risk factors open to change over time that are most related to re-offending. The Task Force
realizes the importance of measuring how the information gathered in any risk/needs assessment tool is
similar to what is currently required by agencies to collect. With this knowledge the long term result of
the evaluation would also include the recommendation to use only one instrument by all involved
agencies.
5. Need to address the link between juvenile justice and substance abuse. As the Juvenile Accountability
coalition refined the second year of our plan it was clear the need exists to address the link between
uvenile justice and substance abuse. A key finding of the Substance Abuse Treatment Task Force
requested by LB 865 during the 1999 Legislative session found that across Nebraska, 30 to 40 percent of
juvenile arrestees and 65 to 80 percent of juvenile offenders in the Youth Rehabilitations and Treatment
Centers (YRTC's) at Kearney and Geneva need substance abuse treatment compared to only five percent
of the general juvenile population. Preliminary data from a voluntary pilot effort in Douglas County
estimates that 39 percent of adjudicated youth in Douglas County have a substance abuse problem. Data
derived fiom Omaha's (adult only) participation in the ADAM (Arrestee Drug Abuse Monitoring)
program also illustrates the connection between drug use and crime. From a review of the local ADAM
data it is ci az-that the majority of all offenders are using drugs.
6. Need to develop public opinion and leadership to funds these efforts long term. In order for effective
juvenile justice system changes to be institutionalized, a thoughtful, evaluated effort must be made in this
regard. Community support to examine these types of issues appears to be growing in Omaha. According
to the results of the Omaha 2000 Community Education Survey, 67 percent of Omaha residents are
supportive of a property tax increase to improve school safety.
One of the solutions to this element is, as part of the evaluation, to identify cost components, estimate
costs within each component and then aggregate the total costs to the community. It is clear that violence
and drug abuse represents a significant cost to our justice system but precise estimates are not readily
available and difficult to generate. The Task Force believes that in order to institutionalize the work
begun with-.JAIBG funds, this type of data is needed to convey the extent of the problem, then use this
'ata to learn how to reduce these costs and determine how to appropriately allocate limited resources.
City of Omaha/Douglas County JAIBG Phase 2
Page 35
G. Activities and Timetable
- 3rd Month of Project
Monitor pilot study of Youthful LSI (YO-LSI) being used in selected juvenile justice agencies
Expand the information sharing network between Omaha Public School officials and juvenile justice
agencies
Purchase computers and other necessary equipment
Hire Electronic Monitoring Coordinator to be housed at the Douglas County Youth Center
Hire Coordinator for Juvenile Substance Abuse Program
Prepare and review contract for Day/Evening Reporting Center vendor(s)
Project Impact Coordinator will continue gathering data incorporation into the JAIBG MIS Data
Warehouse
•
Work with the vendor to further develop and implement JAIBG MIS Data Warehouse
♦Integration of Omaha Police Department data
♦Integration of Project Impact data (Notification Meetings, Cease Fires, and Night Light Operations
4''' - 6th Month of Project
Evaluators will update JAC on the project's progress
Electronic Monitoring equipment will become operational
Begin analysis of pilot study of the (YO-LSI)
Finalize contract with vendor(s) for Day/Evening Reporting Center
Consider expansion of (YO-LSI ) to Nebraska Health and Human Service System's Office of Juvenile
Services, Juvenile Parole
Work with the vendor to further develop and implement JAIBG MIS Data Warehouse
*Integration of Nebraska Court Administrator's data
7th - 8'1' Month of Project
•
Evaluators will update JAC on the project's progress
•
Begin project review plan to determine possible third year needs
Work witlLthe vendor to further develop and implement JAIBG MIS Data Warehouse
%Integration of Nebraska State Probation and Nebraska Health and Human Service System data
City of Omaha/Douglas County JAIBG Phase 2
Page 36
10th - 12'l' Month of Project
Evaluators will update JAC on the project's progress
Work with the vendor to further develop and implement JAIBG MIS Data Warehouse
♦Integration of Nebraska Criminal Justice Information System data
*Second year evaluation report presented to JAC
The first and second year plan is to work toward implementing a"user friendly" justice
systems change. Education and awareness will be an important component of this project. The
community,juvenile justice agencies and the presiding judges will need to be knowledgeable of the
graduated sanction programs and post-disposition options available in the community: the expansion of
information sharing in the juvenile/criminal justice systems that will include linking to schools; and the
continued training and education for agencies using the risk/needs assessment tool.
•
•
•
•
•
• City of Omaha/Douglas County JAIBG Phase 2
•
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Page 40
Continuation Information
List three to five major accomplishments of most recent funded grant project.
Prior to any involvement with the Juvenile Accountability Incentive Block Grant(JAIBG), the various
• agencies within Douglas County that are charged with dealing with juvenile offenders were not
communicating as well as should be expected.
This non-e-0nimunication was due to several factors: a lack of computer linkage between the agencies, a
misconception that certain agencies legally could not divulge information, a lack of knowledge as to what
each agencies role is in dealing with juvenile offenders, and the failure to have agency representatives
regularly meet with each other.
Some directly related outgrowths from the first year of JAIBG are:
+Sitice Spring of 1999 all of the juvenile agencies within Douglas County have been meeting on a regular
basis. All of the agencies involved have expressed amazement and satisfaction at how informed they have
become regarding the role each plays in dealing with juvenile offenders. The direct lines of
communication that have been opened have gone a long way in eliminating the organizational barriers to
communication and sharing that did exist. These meetings are on-going and bi-monthly.
*As stated above, a significant problem has been not only the orderly transfer of data due in large part to
incomplete network connectivity, but also due to several agencies using a different data platform.
Research brought about because of JAIBG has shown all of the agencies that a common middleware
solution was needed to search the various databases. Funding from this grant has allowed the JAIBG
Task Force to contract with a professor of Information Systems at the University of Nebraska at Omaha to
.ssist in conducting a systems analysis and writing a Request for Proposal for this middle ware.
+Members of the JAIBG have formulated a graduated sanctions component, which will include day
reporting and electronic monitoring. It is expected that the graduated sanctions will be fully implemented
+Ting the second year of the grant. The Task Force has also selected the Youth Level of Service
In-ientory (YO-LSI) as the risk needs assessment tool for all agencies.
+The juvenile homicide rate has dropped significantly in Douglas County from 1998 to 1999. Project
Impact, the coordinating unit for this grant, has used the Night Light program to team law enforcement
officers with probation officers to make unannounced contact with juveniles on probation. The Night
Light program started in May 1999, and is believed to be a factor in this downturn in juvenile homicides.
2. List any problems the project faced, how they were addressed and the results.
As mentioned above, the two most significant problems were the lack of direct communication between
agencies, and the absence of suitable computer connectivity.
The bi-monthly JAIBG Task Force meetings have gone far in eliminating any barriers to communication
that have existed between agencies. These agencies: city, county, state, and Omaha Public Schools, have
fully cooperated in setting up a communication policy and in planning the graduated sanctions
component. Several agencies were under the misconception that their agency legally could not share
information. An expert on information sharing law was brought in to explain Nebraska's laws to all of the
• ?encies.
City of Omaha/Douglas County JAIBG Phase 2 Page 41
The single biggest problem in implementing this grant has been the lack of a unified system of computer
connectivity between agencies. Not only were agencies outside the Douglas County criminal justice
system not connected, but many of the county systems also were not interconnected. Some of the county
agencies have their own data gathering system. The grant has allowed the JAIBG Task Force to hire a
consultant who has conducted an extensive analysis of the data gathering systems used by each agency.
From this information an RFP detailing the need for connectivity software has been sent out. Use of this
middleware will allow for an easy transfer of information between agencies.
3. Briefly describe how the project has impacted the community.
While the outside community may not notice many of the improvements that have been mentioned above.
those involved with the JAIBG Task Force agencies have noticed an improvement in communication •
between agencies. Those agencies have also agreed on the use of a standardized risk assessment
measurement tool as a means to track serious and violent juvenile offenders.
A recent Omaha 2000 Community Education Survey found that 86.4% of community respondents agreed
with the need to share information among schools, criminal justice and social service agencies. The
Omaha Public Schools Task Force, a member of the JAIBG Task Force, now communicates freely with
the probation and parole offices involving juveniles of mutual concern.
Project Impact, through its Night Light program, has received considerable media coverage informing the
public of the program, which teams law enforcement, probation, parole, and the U.S. Attorney's Office.
These officers make high profile contacts with juveniles who are on probation or parole. Many of these
offenders are gang members.
City of Omaha/Douglas County JAIIIG Phase 2
Page 42
•
- • U.S. .DEPARTMENT':_OF:JUSTICE
•
• r; OFFICE OF JUSTICE PROGRAMS
; .. OFFICE OF THE; COMPTROLLER
•
•
•
•
Certification Regarding
Debarment , Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub-Recipient)
•
This certification is required by the regulations Implementing
Executive Order 12549 , Debarment and Suspension, 28 CFR Part 67 ,
Section 65 . 510, Participants ' responsibilities . The regulations
were published as Part VII of the May 26 , 1988 Federal Register
(pages 19160-19211) .
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by
• submission of this proposal , that neither it nor its
principals are presently debarred, suspended; proposed for
debarment, declared ineligible, or voluntarily excluded
•
from , participation in this transaction by any Federal
department or agency.
(2) Where the prospective lower tier participant is unable to
certify to any of the statements in this certification,
such prospective participant shall attach an explanation to
this proposal .
Ia1Z Daub, Mayor
Name and Title of Authorized Representative
fi
S it6riature %Date
•
City of Omaha
Name of Organization
1819 Farnam St. , Suite 300, Omaha, NE 68183-0300
Address of Organization .
•
Page 43
_
Instructions for Certification
•
1. By Signing and submitting this •
is proposal, the prospective
providing the certification set out below. lower tier
participant
2: The certification in this clause is a material representation of
which reliance was placed when this transaction was entered into.
If it is
later determined that the fact upon
-/ rendered an erroneous certification, in addition to otective lower tier hert remedies available
to the Federal Government, knowingly
transaction originated maythe department or agency with which
and/or debarment. pursue available remedies, includingthis
suspension
3 . The prospective lower tie_
noticehe to ptherospective
person to wierh participant shall provide immediate written
oticective lower this proposal is submitted if at an
tier participant learns that its certificationY time the
erroneous when submitted or has become erroneous wasd
circumstances. by reason
of changed
4 . The terms "covered tr
ansaction, " "debarred, "
"lower tier covered transaction, " �� "suspended, "
participant, " "primary
transaction, " "principal, " 'pe_sor., imar
N.
in this clause, proposal, " and "voluntarily Y covered
used
have the meanings set out in the Definitions and Coverage
sections of rules implementing Executive Order 12549-
S. The prospective lower tier
that, should the participant agrees by submitting thisproposal
tht, proposed covered transaction be entered into, p
knowinglys debarred, into any
lower tier covered transactionit shallso not
declared ineligible, or vole with a puredn who
• participation in this covered voluntarily excluded fromh
department or agency with which this atra sanction unless
or c authorized
_rated. by the
6. The prospective lower tier participant further agrees
proposal that it will include the clause titled "CertificationRegarding
Debarment, Suspension, submitting this
P Ineligibility and Voluntary Exclusion
Covered Transactions, " without modification, in all lower tier covered
transactions and in.all solicitations - Lower Tier
ions for lower tier covered transactions.
7. A participant a in a coveres
d
prospective par opt transaction may rely upon a certificationof
p' a lower tier covered transaction. that itisnot
debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous.
participant may decide the method and frequency by which it determines the
eligibility of its A
-Nonprocurement List. principals. Each participant may
- - check the
8 . Nothing contained in the
establishment of a system of recordsrlin order to shall erendertinegood faith the
certification required byd to require
participant is not required tocexc exceed that which ause. The es normally poss and ess of a
a prudent person in the ordinary course of business dealings possessed by
11
9. Except for transactions authorized under paragraph 5 of these instructions,
if a participant in a covered transaction knowingly enters into a lower tier
trcoveredansaction with a
or o person who is suspended, debarred, ineligible,
ry excluded from participation in this transaction
to other remedies available to the Federal Government, the departmentaddition
agency with which this transaction originated may pursue available remedies,
including suspension and/or debarment.
•
Page 44
�
n
CERTIFICATION REGARDING LOBBYING
1. Each person shall file the most current edition of this
certification and disclosure form, if applicable, with each
submission that initiates agency consideration of such person for
an award of a Federal contract, grant, or cooperative agreement of •
$100, 000 or more; or Federal loan of $150, 000 or more . •
•
Thi.4 certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or 1_
entering into this transaction imposed by section 1352 , title 31,
U.S . Code . Any person who fails to file the required certification •
shall be subject to a civil penalty of not less than $10 , 000 and
•
not ,more than $100, 000 for each such failure .
The undersigned certifies, to the best of his or her knowledge and
belief , that :
(1) No Federal appropriated funds-have been paid or will be paid
• to any person for influencing or attempting to influence an
officer or employee of any Federal agency, a Member of
Congress, an officer or employee of Congress , or an employee
of a Member of Congress in connection with the awarding of any
Federal contract , the making of any Federal grant , the making
of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract , grant,
loan or cooperative agreement .
(2) If any non-Federal funds have been paid or will be paid to any
person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of
.. ... Congress in connection with this Federal contract , grant,
loan, or cooperative agreement, the undersigned shall initial
here and complete and submit Standard Form # LLL,
• "Disclosure of Lobbying Activities" , in accordance, with its
instructions . •
•
(3 ) - The undersigned shall require that the language of this
certification be included in the award documents for all
subawards at all tiers and that all subrecipients shall
certify and disclose accordingly.
City Of Omaha 1819 Farnam St. , Suite 300 Hal Daub, Mayors 1 tysittAft.4 a 264G
Name & Address of Organization Name of Aut •rized Indid' al
Signature and Date •
Application No. Name of OJP Agency
•
Rev. 1/90
•
Page 45
..
•
CITY OF OMAHA
EQUAL EMPLOYMENT OPPORTUNITY
PLAN •
STEP I
L = Introduction
A. Grant Title:
• Juvenile Accountability Incentive Block Grant Phase 2
B. Grantee Name: City of Omaha
C. Grantee Address: Omaha/Douglas County Civic Center
1819 Farnam St., Suite 300
Omaha,NE 68183-0502
D. Vendor#: 476007304
E. Contact Person: Gail Braun
Grant Writer—Mayor's Office
•
F. Telephone#: (402) 444-5286
G. Award Amount: S724,070.00
H. Date and effective duration of EEOP:
•
The City of Omaha, adopted an Equal Employment(Affirmative Action)Plan on June
14, 1990. This plan is currently in effect and will remain in effect until all
goals/objectives have been achieved, or until a new plan is adopted.
I. Policy Statement: (Taken from the current Affirmative Action Plan)
= See Attachment A.
J. Certification Statement
I, Michele Frost, Personnel Director, certify that the City of Omaha has formulated an
Equal Employment Opportunity Program (which is consolidated under the City of
Omaha's 1990 Affirmative Action Program) in accordance with 28 CFR 42.301, et seq.,
subpart E, that is has been signed into effect by the proper agency authority and
disseminated to all employees, and that it is on file in the Office of the City Clerk, Buster
Brown, 1819 Farnam Street,Omaha,Nebraska, 68183-0502, for review or audit by
officials of the cognizant State planning agency or the Office for Civil Rights, Office of
•
Justice Programs as requited by relevant laws and regulations.
I o S n re j 6/9 DC)
' Q�� [date]
•
•
•
Page 46
lei •;r 1 t -... .. _ _ ..... -_ '.... .. -- .....
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
The subgrantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the subgrantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The subgrantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(c) Notifying the employee in the statement that the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer in writing of his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five calendar days after such
conviction;
The subgrantee shall notify the Crime Commission in writing of any conviction for a violation of
a criminal drug statute occurring in the workplace no later than five calendar days after such
conviction.
The subgrantee certifies that it will take one or more of the following actions within 30 calendar days
of receiving notice of the convictions:
(1) Taking appropriate personnel action against such an employee, up to and including
termination,consistent with the requirements of the Rehabilitation Act of 1973,as amended;
or
(2) _' Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State or local health, law
enforcement, or other appropriate agency;
The subgrantee certifies that it will make a good faith effort to continue to maintain a drug-free
workplace.
Organization Name and Address:
Nat naiih Maynr
Typed, ame and Title of Authorized Representative
nature , • 0 Ov�
g Datee
Page 47
.
. . . . . - _ _ . - . . . CITY OF.®MAHA
LEGISLATIVE CHAMBER .
f Omaha,Nebr
•1
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the City of Omaha has made application to the Nebraska
Commission on Law Enforcement and Criminal Justice for funding through the .Juvenile
Accountability Incentive Block Grant (JAIBG) Program based on Title II of H.R. 3, the Juvenile
Accountability Incentive Block Grants Act of 1997, to promote greater accountability of.
juveniles in the Omaha/Douglas County juvenile justice system; and,
WHEREAS, the Nebraska Commission on Law Enforcement and Criminal
Justice approved Grant No. 99-JA-600, with special conditions in the amount of $724,070.00
from the Juvenile Accountability Incentive Block Grant (JAIBG) program based on Title II of
H.R. 3, the Juvenile Accountability Incentive Block Grants Act of 1997, to the City of Omaha; to
be used over a project period extending from January 1, 2001 to December 31, 2001; and, . -_
WHEREAS, it is in the best interest of the City of Omaha and the residents
thereof to accept this grant award.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
•
THAT, this Council does hereby approve the application for and approves the
acceptance of the award from the Nebraska Commission on Law Enforcement and Criminal
Justice in the amount of $724,070.00 for the City of Omaha/Douglas County collaborative
application to hold juveniles accountable for criminal offenses in the Omaha/Douglas juvenile
justice system with the project period extending from January 1. 2001 to December 31,2001.
P:\ MAYv0I5pjm.doc APPROVED AS TO FORM:
Y ATTORNEY DATE
diey
Councilmcmbcr
Adopted `$V..i';._..ZQQQ. 7 -• -
Cit lerk
Approved.... Q, s ..... .. ..g
ayo
CITY OF OMAHA
LEGISLATIVE CHAMBER
Omaha,Nebr
RESOLVED BY THE CITY COUNCIL OF THE CITY OF OMAHA:
WHEREAS, the City of Omaha has applied for and received a Juvenile
Accountability Block Grant from the Nebraska Crime Commission for the purpose of developing
a program for data gathering and information sharing among agencies that deal with juvenile
offenders in this community; and,
WHEREAS, a consortium of agencies has come together in support of this project
and has assisted in the selection of a consultant to provide the necessary software design and
development to implement the data gathering and information sharing; and,
WHEREAS, Analysts International was selected to provide the software design
and development services necessary for this project following a review and selection process
conducted in accord with the provisions of the Omaha Municipal Code; and,
WHEREAS, Analysts International has agreed to provide the software design and
development services in accord with the provisions of the contract for this work, a copy of which
is attached and by this reference made a part hereof, for a fee estimated to be$139,040.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OMAHA:
THAT, as recommended by the Mayor, the contract between Analysts
International and the City of Omaha for software design and development for a program for data
gathering and information sharing to track juvenile offenders in the criminal justice system and
schools, is approved.
BE IT FURTHER RESOLVED:
THAT, the Finance Department is authorized to pay the cost of services provided
under this contract with Analysts International from the Juvenile Accountability Incentive Block
Grant, Fund 167, Agency 300, Organization 6128, in the amount of $139,040.00 for software
design and development enhancements to the JAIBG/Project Impact MIS.
P:\MAY\1924sap.doc APPROVED AS TO FORM:
CITY ATTORNEY DATE
By
Councilmember
Adopted N 5 2001 7-0
I:' / cif Clerk
Approved
Mayor
1
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